02/10/2010 - Packet City ®f Tigan
City Center Advisory Commission agenda
MEETING DATE: Wednesday, February 10, 2010 — 6:30-8:30 p.m.
MEETING LOCATION: Tigard City Hall- Red Rock Creek Conference Room
13125 SW Hall Blvd., Tigard, OR 97223
1. Welcome and Introductions.................................................................................................... 6:30 — 6:35
2. Review / Approve January Minutes...................................................................................... 6:35 — 6:40
3. CCAC Executive Session*...................................................................................................... 6:40 — 6:55
(Sean Farrelly)
Information on potential property purchase
4. CCAC Priorities for FY 2010-11 Budget...... ..................... ......................... 6:55 — 7:15
CCAC to review proposed CCDA budget
5. CCAC Goal Development for 2010 ..................................................................................... 7:15 — 7:45
(Commissioner Kevin Kutcher)
Review retreat discussions and begin development of 2010 Goals
6. Prepare for CCDA CCAC joint Meeting ........................ 7:45 — 8:10
(Chair Alexander Craghead and Vice- Chair Tom Murphy)
Develop agenda for February 96 meeting
7. Commissioners Report Back from Other Committees and Events ..................I............... 8:10 — 8:25
8. Other Business.......................................................................................................................... 8:25 — 8:30
9. Adjourn...................................................................................................................................... 8:30 p.m.
*EXECUTIVE SESSION: The Tigard City Center Advisory Commission will go into Executive Session to
discuss real property transaction negotiations under ORS 192.660(2) (e). All discussions are confidential and those
present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive
Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session
may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to
the public.
Upcoming meetings of note:
2/16: CCDA/CCAC annual joint meeting
3/10: CCAC Regular Meeting
4/12: CCDA Budget Committee meeting
4/14: CCAC Regular Meeting
_ _CITY CENTER ADVISORY COMMISSION AGENDA— February 10, 2010
Cityof Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 1 Nvww.tigard or.gov I Pagel oft
41 City enter Advisory Commission
Meeting 1 t s
Date of Meeting: February 10, 2010
Location: Red Rock Creek Conference Room
Called to order by: Chair Alexander Craghead
Time Started: 6:30 p.m.
Time Ended: 9:18 p.m.
Commissioners Present: Carolyn Barkley; Chair Alexander Craghead; Alice Ellis Gaut; Ralph
Hughes; Kevin Kutcher; Peter Louw; Vice Chair Thomas Murphy; Elise Shearer; Martha Wong;
Linli Pao (alternate); Philip Thornburg (alternate)
Commissioners Absent:
Others Present:
Staff Present: Sean Farrelly, Redevelopment Project Manager;Jerree Lewis, Executive Assistant
AGENDA ITEM #1: Welcome and Introductions
Important Discussion and/or Comments: Introductions were not necessary.
Action Items (Follow-Up or Votes):
AGENDA ITEM #2: Approve Minutes
Important Discussion and/or Comments: On page 4, third paragraph, it was clarified that the
term "it will blow out their facility" referred to ODOT S concern about the failure of Hwy. 99W if
light rail isn't constructed for 15-20 years, but higher scale development is allowed in the
Downtown before then.
Action Items (Follow-Up or Votes): Motion by Commissioner Kutcher, seconded by
Commissioner Wong, to accept the January 13, 2010 minutes. The motion passed unanimously.
AGENDA ITEM #3: CCAC Executive Session
Important Discussion and/or Comments: The City Center Advisory Commission went into
Executive Session at 6:37 p.m. under the provisions of ORS 192.660(2) (e) to discuss real property
transaction negotiations. All discussions within this session are confidential; therefore, nothing
from this session may be disclosed by those present. Executive Session concluded at 7:15 p.m.
CCAC Meeting Minutes for February 10, 2010 Page 1 of 5
Action Items (Follow-Up or Votes): Staff will share the CCAC's comments with the City Center
Development Agency.
AGENDA ITEM.#4: CCAC Priorities for FY 2010-11 Budget
Important Discussion and/or Comment: The Commissioners reviewed the 2009-10 CCDA
budget (Exhibit A) and proposed the following for the 2010-11 budget:
® Put the $40,000 estimated excess from the 09-10 utility tax assessment into an Opportunity
Fund (the Opportunity Fund could be used for such things as land purchase, fee subsidies
for new development, pre-development loans/incentives, any short falls of tax income, and
support of capital projects)
From projected increment funds for 2010-11
■ 40% - Redevelopment/Marketing/Real Estate Studies and Assistance
30% - Storefront Improvement Program
® 20% - add to the Opportunity Fund
■ 10% - Circulation Plan
For the requested Downtown CIP projects (Exhibit B), the Commissioners re-ordered the priority
list as follows:
1. Main Street Green Street Retrofit, Phase 1: South (99W to RR)
2. Main Street Green Street Retrofit, Phase 2: North (RR to Greenburg)
3. Downtown Urban Renewal property acquisition
4. Downtown Plaza
5. Ash Street at-grade crossing of RR
6. Sco ffins/Hall/Hunziker Realignment
7. Hall Blvd. at Hwy 99W gateway
When the GIP budget for the whale City is ready, there will be an opportunity for citizen comment
during the budget hearings beginning in April.
Action Items (Follow-Up or Votes): Sean will call the Assessor's office to see if any assessment
appeals within the Urban Renewal District have been filed.
AGENDA ITEM #5 CCAC Goal Development for 2010
Important Discussion and/or Comments: The Commissioners modified Commissioner
Kutcher's draft 2010 goals (Exhibit C) to read:
1. Project Infrastructure
a. Monitor, review, and provide input on the following key projects:
i. Main Street/Green Street Phase 1
CCAC Meeting Minutes for February 10,2010 Page 2 of 5
ii. Main Street/Green Street Phase 2 (north end)
iii. Plaza site
iv. Burnham Street completion
V. 99W/Greenburg
vi. Lower Fanno Creek
vii. Transit Center redevelopment
II. Development
a. Explore incentives that may stimulate private development with a focus on residential
including:
i. Outreach to developers
ii. Financial incentives
di. Land assembly and direct development options
b. Advise CCDA on our exploratory findings of incentive
c. Improve our knowledge of the "built" environment including demographics and
geography of Downtown
III.Store-front Improvement Program
a. Implementation of Phase 1 (approved businesses)
b. Continue to promote, expand, and refine program
IV. Circulation Plan
a. Review for final adoption
b. Engage in regular communication with Transportation Committee to ensure
transportation plan meets needs and values of the community
V. Branding/Marketing
a. Encourage the development of a Brand ID for Downtown Tigard
b. Determine our role regarding marketing, advertising, and promotion of Downtown
c. Liaise with COT Event Coordinator to develop appropriate event strategy
VI. Communication
a. Determine effective way to liaise with other COT boards and commissions
b. Engage in on-going communication with Council and staff
i. Regular attendance at Council meetings
ii. Periodic attendance at Friday morning meetings on Burnham project
iii. Representation from CCAC at CCDA meetings
iv. Periodically invite Councilor Webb to our meetings
c. Engage in on-going communication with hired consultants
d. Engage in on-going communication with neighborhoods
VII. Long-term Goals
a. Continually improve CCAC processes and procedures including, but not limited to:
i. Annual calendar development
ii. Continue to evolve meeting efficiency and agendas
b. Increase our awareness of the impact our work has on the community
CCAC Meeting Minutes for February 10, 2010 Page 3 of 5
i. On-going outreach to businesses and local community
ii. Continually work to increase transparency with citizetls
iii. Continually work to improve communication with Council and staff
c. Perform other duties as assigned by CCDA
Action Items (Follow-Up or Votes): Commissioner Kutcher will email the revised goals to the
Commissioners by Thursday for their approval. Sean will send the goals in the Friday newsletter to
Council so they will have them in time for the joint meeting next Tuesday.
AGENDA ITEM #6: Prepare for CCDA/CCAC Joint Meeting
Important Discussion and/or Comments: The Commissioners discussed what they would like
as talking points for the joint meeting and developed the following list of issues to discuss with the
CCDA:
® CCAC 2009 Annual Report
® CCAC 2010 Goals
® CCDA's expectations for the CCAC in 2010
® Different ways to liaise with the CCDA
■ Circulation and transportation issues, including:
o Need to further refine the Downtown Circulation Plan
o Need for the Downtown Circulation Plan to reflect community values
o The proposed Ash Street bridge over Fanno Creek, shown on the draft TSP and the
Downtown Circulation Plan, which is a point of contention for a lot of citizens
Action Items (Follow-Up or Votes): None
AGENDA ITEM #7: Commissioners Report Back from Other Committees and Events
Important Discussion and/or Comments: Commissioner Shearer reported on the
Neighborhood Connectors open house that she attended. The event was very well attended and a
lot of people asked about the Downtown. People are excited about the green street project and
there were positive comments about the facade improvements. Also at the open house, the City
was recruiting for CERT (Community Emergency Response Team) training. The Police
Department was on hand to talk about security issues, identity theft, senior safety, neighborhood
safety, home security. Each neighborhood has its own page on the City's website — Neighborhood
#6 covers the Downtown area. Commissioner Shearer also noted that information about the
Green burg/Hall Blvd intersections needs to get out to the public now. Construction will be
starting soon.
Chair Craghead reported that he and Commissioner Barkley attended the recent Transportation
Advisory Committee (TAC) meeting. There was a presentation on the Circulation Plan for
Downtown. The committee then asked for comments. Essentially, the committee is not inclined
to make a lot of changes at this time. Two things were major points of discussion: 1) financing and
construction; and 2) the locational issue.
CCAC Meeting Minutes for February 10, 2010 Page 4 of 5
With regard to the locational issue, Chair Craghead made the comi7'llacc aware that, depending on
where the streets would be located, there would be impacts. We need to be aware of what this will
do to property assembly.
For the financing issue, with the way the plan sits right now, it will have to be built by development
dollars by attaching it to development. This means we won't get any circulation improvements until
there's development, which could potentially mean 10-20 years. Circulation doesn't become a tool
for creating development; instead it becomes the other way around. Chair Craghead doesn't think
we can wait 20 years and he told Councilor Buehner that he intends to lobby for additional general
fund money for the circulation. He wanted the TAC to be aware that if the circulation plan is
attached to development, it will not happen soon. If we want it to happen soon, we'll have to pay
for it.
Commissioner Barkley noted that there isn't anything wrong with the plan, but we need funds to
make it happen. Councilor Buehner had said she would rather see the Circulation Plan go
separately from the Transportation System Plan and the rest of Council is also in favor of this. If
that happens, there will be more opportunity to look at it and provide input. It won't get so lost in
the big snap.
Action Items (Follow-Up or Votes): None
AGENDA ITEM #8: Other Business
Important Discussion and/or Comments: None
Action Items (Follow-Up or Votes):
AGENDA ITEM #9: Adjournment
Important Discussion and/or Comments:
Action Items (Follow-Up or Votes): The meeting adjourned at 9:18 p.m.
Jerree Lewis, CCAC, Secretary
l
ATTEST:
ha' Craghead
CCAC Meeting Minutes for February 10, 2010 Page 5 of 5
2009-10 CCDA Budget
UR projects %of budget
Redevelopment/Marketing/Real Estate Studies and Assistance $95,000 53%
Storefront Improvement Program $40,000 23%
Environmental Assessment $15,000 8%
Carryover projects(Circulation Plan) $27,967 16%
Total Budget: $177,967
2010-11 CCDA Budget
Projected Increment 2010-2011 $209,000
Estimated Excess from 09-10 Utility Tax assessment $40,000
Proposed UR Projects
Redevelopment/Marketing/Real Estate Studies and Assistance
Development opportunity studies to provide property owners the technical assistance
and resources to assess the feasibility of redeveloping properties(pre-development
activities include architectural, planning,and engineering studies,and real estate market
and financial analysis.)
Organize developers forum
Printing of planning and promotional materials for the Downtown
Storefront Improvement Program
Expand to 6 businesses receiving architectural assistance and up to 4 matching grants
Opportunity Fund
Land purchase and associated costs(environmental assessment,appraisal, legal)
Fee subsidies for new development
Pre-development loans or other similar incentives
Other:
Carryover projects ?
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� Requested Downtown C|PProjects
� 1 Main St'Green Street Retrofit Phase 1: South (99w to RR)
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' 3Downtown Plaza
4 Downtown Urban Renewal Property Acquisition
� 5 Hall Blvd, at Highway A9VVGateway
� 63roffins/HeU/HundkerRealignment
i 7 Ash Street At-Grade Crossing ofRailroad
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CCAC 2010 Goals-DRAFT
I. Project Infrastructure—Key Projects
a. Main Street/Green Street Phase 1
b. Main Street/Green Street Phase 2 (North end)
c. Burnham Street
d. 99w/Greenburg
e. Lower Fanno Creek
f. Transit Center
g. Plaza Site
II. Development
a. Review incentives that may stimulate private development with a focus on residential
i. Possible outreach to developers
ii. Possible financial incentives
iii. Possible land assembly and direct development options
b. Research
i. Vacancies
ii. Absentee land/building owners
III. Store Front Improvement Plan
a. Implementation of Phase 1 (approved businesses)
b. Continue to promote and expand program
IV. Circulation Plan
a. Review for final adoption
b. Regular Communication with Transportation Committee
V. Branding/Marketing
a. Involvement in establishing brand id for Downtown??
b. Promotions &events
c. Marketing & advertising of downtown Tigard
VI. Communication
a. Liaison with other COT boards and commissions
b. On-going communication with Council and Staff
i. Attendance at council meetings
ii. Friday morning meetings on Burnham project
c. On-going communication with hired consultants
d. On-going communication with neighborhoods
VII. Long-term Goals
a. Continually improve CCAC processes and procedures including, but not limited to:
i. Annual Calendar Development
ii. Continue to evolve meeting efficiency and agendas
b. Increase our awareness the impact our work has on community
i. On-going outreach to businesses and local community
ii. Continually work to increase transparency with citizens
iii. Continually work to improve communication with council and staff
c. Perform other duties as assigned by CCDA
Retreat Notes on Three Philosophical Questions
WHERE ARE WE NOW? V Committee meeting liaisons & bridging
o Outreach to other boards,
V Improved city communications commissions & pertinent
V Ease of business meetings organizations
various points of streamlining V Infrastructure running ahead of DT
➢ establishing tone effect?
• Potential of "happening" V Perception changes
public transportation ➢
not abandoning N. side of RR
➢ location to cities, venues, events,
tracks
jobs ➢ traffic needs to continue during
• CCAC outreach making a positive construction
difference ➢ how to accommodate businesses
➢ people have a real person & during construction & knowing
name for accountability who to contact
Being the voice for citizen V Timeline misconceptions
concerns ➢ Managing info & expectations
o Example: Sidewalk (Marketing)
crossing is now working V Need to decrease apathy
• Struggling, but slow progress is being ➢ 75% working commute out of
made Tigard (old figures)
• Important infrastructure time ➢ need new numbers; perhaps
➢ dates of implementation provided by upcoming census
• Delicate financing & political situation V City enforcements define right vs. wrong
➢ increasing pressure not to spend o Actually enforcing city rules
general fund $ on downtown uniformly
o Increasing competition ff Ex. 2-hour Main Street
from other city groups parking limit
competing for the same 9 A-signs
general fund $ V What incentives can we give "absentee"
changing political landscape owners of DT properties to redevelop
V Communication issues properties?
• No cooperation or sense of community o Consider temporary tax
(in downtown) abatement
• (Barrier?) of tough economic conditions V Meeting spaces need to be available
plaza location impediment
➢ need interested developer WHERE ARE WE GOING?
• Permeability & pedestrian passes V Normalize events in DT without being
➢ hwy 99 disruptive
➢ sidewalk width issues
V Heavy construction on Main St.
WHAT ARE WE DOING? V Is there an economic impact of the
Green Street project?
V Continue and expand storefront V Keeping retail alive & healthy
improvement
Retreat Notes on Three Philosophical Questions
walking communities
o surmise traffic congestion &
parking issues
✓ Need viable news communication (How,
if not print?)
see a lot of word-of-mouth
Citiscape is ineffective?
diametrically opposed
preferences
public speaking outreach with a
united presentation & information
✓ Use Town Hall/debate on URD as a
communication tool
✓ Liaison with schools & parent groups
and church communities
✓ Integrate DT with community
Completeness Review
for Boards, Commissions
and Committee Records
CITY OF TIGARD
City Center Advisory Commission
Name of Board, Commission or Committee
February 10, 2010
Date of Meeting
I have verified that to the best of my knowledge, these documents are a complete copy of
the official record. I was not the original administrator for this meeting.
Q
Print Name
—Ax i&::a.
Signature
5laal�_
Date