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08/13/2008 - Packet 1 11 City of Tigard City Center Advisory Commission — Agenda MEETNG DATE: Wednesday, August 13, 2008, 6:30-8:30 p.m. MEETING LOCATION: Red Rock Creek Conference Room,Tigard City Hall 13125 SW Hall Blvd., Tigard, OR 97223 1. Welcome and Introductions ....................................................................................................6:30 — 6:35 2. Review / Approve Minutes .....................................................................................................6:35 — 6:40 3. Commuter Rail—WES Week .................................................................................................6:40 — 7:00 (Lisa Olson—presentation) 4. Organizational Leadership & Capacity in Downtown.........................................................7:00 — 7:40 (Subcommittee / Discussion) 5. Burnham Street Joint Meeting.................................................................................................7:40 — 8:00 (Status Update / Discussion) 6 FY 2008-09 Program Overview..............................................................................................8:00— 8:20 (Phil Nachbar) 7. Other Business Items................................................................................................................8:20— 8:30 CITY CENTER ADVISORY COMMISSION AGENDA—August 13, 2008 Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 ofl City Center Advisory Commission Meeting Minutes Date of Meeting: August 13, 2008 Location: Town Hall Called to order by: Chair Alice Ellis Gaut Time Started: 6:40 p.m. Time Ended: 9:48 p.m. Commissioners Present: Carolyn Barkley; Chair Alice Ellis Gaut; Ralph Hughes; Kevin Kutcher; Vice Chair Lily Lilly; Peter Louw; Thomas Murphy; Elise Shearer; Linli Pao (alternate) Commissioners Absent: Alexander Craghead; Martha Wong Others Present: Lisa Olson, Mike Marr, Marland Henderson Staff Present: Phil Nachbar, Downtown Redevelopment Manager;Jerree Lewis, Executive Assistant AGENDA ITEM #1: Welcome and Introductions Important Discussion and/or Comments: Introductions were made. Action Items (Follow-Up or Votes): None AGENDA ITEM #2: Review/Approve Minutes Important Discussion and/or Comments: A typo was noticed on page 5, last sentence of the first full paragraph. The word "it" should be "he." Action Items (Follow-Up or Votes): The secretary will make the change. With that change, Commissioner Murphy moved that the minutes of the meeting of July 9, 2008 be adopted as written. Commissioner Barkley seconded the motion. The motion was passed by a vote of 6-0. Commissioners Ellis Gaut and Hughes abstained. AGENDA ITEM #3: Commuter Rail—WES Week (Lisa Olson—presentation) CCAC Meeting Minutes for August 13,2008 Page 1 of 7 Important Discussion and/or Comments: Lisa Olson, VIES Week Event Coordinator, updated the Commission on the grand opening of the Westside Express Service (WES) commuter rail. She advised that the opening is tentatively scheduled for the week of November 10th. A copy of her PowerPoint presentation and notes are attached as Exhibits A and B. It was asked if there would be a place to put a Welcome to Tigard sign and maybe a map of the Downtown showing business locations. Olson said she was hoping to put a map in the Tigard tent. There has not been a specific plan for a big banner other than possibly putting something on the back of the tents. She said there will be a banner to advertise WES week and there will be a fold out map showing business locations. With regard to a permanent Welcome to Tigard sign and a Downtown map, Phil Nachbar noted that this had been discussed in context with the platform station and the shelter. He said this is a possibility and the Commission can look at that later. Commissioner Pao asked if there was anything planned to attract high school or middle school students to the Downtown. She thinks this would be a good time for students to get to know their Downtown. Olson agreed that this is worth exploring. It was suggested that TriMet market their commuter rail to multi-family housing. Olson will check on this. She noted that TriMet is marketing safety information to the kids around the area. Action Items (Follow-Up or Votes): None AGENDA ITEM #4: Organizational Leadership & Capacity in Downtown (Subcommittee / Discussion) Important Discussion and/or Comment: Chair Ellis Gaut asked the Commissioners to think about all the materials received and discussions held so far on this topic. She would like a list of items that the Commissioners think are intriguing or important to look at again and important to discuss further. The intention is not only to hear the things that Commissioners personally endorse or are committed to, but those things that have crossed their minds a few times during this process. The Commissioners provided the following comments: • Need to look long term; need a longer view of a partnership with a business association — make a 20 year plan in shorter increments (5, 10 years) • Don't do anything as an option? • Business development focused • Social development for the community • Market driven • High value for businesses CCAC Meeting Minutes for August 13,2008 Page 2 of 7 • Top down imposed structure or bottom up (organic) entity • What does the leadership look like? • Broad net, inclusive, high representation/participation (define) • No special interests or exclusions • Transparency • Pros and cons of shopping and doing business Downtown • Define characteristics of Downtown: who, what is Downtown Tigard,what do we want it to be (business association's mission to do this) • Funding source(s) —voluntary, imposed, hybrid • How is membership determined? • What is the organizational structure (LLC, non-profit, 501 c3, 501 c6)? • Operating/governing structure • Relationship with City government; Chamber of Commerce; existing entities • Ongoing organization that focuses on specific tasks • Communication style • Interaction with other regional/national organizations (League of Cities, Main Street program) • Mission, articles, by-laws • Accountability • Staff—paid vs. volunteer • Timetable • Enforcement; implementation of decisions • Advocacy body? Political or apolitical—will it lobby, will it testify before City Council? • Would there be a representation from the City in the organization; what representation from the organization might be in a City body, such as the CCAC? • Consensus —what is the decision making process (consensus, majority rule) • Fund raise? If so, what structure does it have to be to get grants, public/private money? • Advocacy— organization advocacy on behalf of the businesses (furthering the interests of businesses) • Marketing/promotions of Downtown • What is the communication path between the City and the organization? • Would there be cross representation? • Membership fees, participation levels, benefits • Events • Ombudsman — a moderator to gather the facts Action Items (Follow-Up or Votes): The Commissioners will revisit this at a later date. Once it's known what an organization will look like and how it will function, the CCAC Meeting Minutes for August 13,2008 Page 3 of 7 Commissioners will be better able to make decision about whether they want it and dccide if it's something they want to pursue. AGENDA ITEM #5: Burnham Street Joint Meeting (Status Update / Discussion) Important Discussion and/or Comments: Chair Ellis Gaut advised that as a result of the June 17th joint meeting with the CCAC and City Council, a decision was made that the Mayor and a member of the CCAC would endeavor to meet with individual Burnham Street property owners. At the July CCAC meeting, the Commissioners remarked that no one had heard anything more about meeting with the property owners. After that meeting, Vice Chair Lilly sent a letter on behalf of the CCAC to the Mayor asking if there was anything that Council would like the CCAC to do with regard to Burnham Street. There was no response to the letter. Chair Ellis Gaut advised that the TCBDA sent a letter to the Mayor on July 22nd requesting a meeting with the Mayor, President of the Council, and Chair of the CCAC so TCBDA members could voice their concerns about the Burnham and Ash projects. That meeting was held on August 7th. She reported that shortly after the meeting, she and the Mayor began meeting with property owners. Overall, the meetings so far have been very positive and productive. She is very hopeful that future meetings will also be productive. Vice Chair Lilly asked why there was no response to the CCAC letter, but the TCBDA received an immediate response to their letter. Staff did not know why the Mayor didn't respond to the CCAC letter. The Commission expressed their disappointment over the lack of communication. Commissioner Barkley noted that this has happened in the past when the Commission asked for a meeting with the people doing the graphics for the Downtown design review. At the time, staff had said the group would provide a report to the Commission on work they had completed to date, but the Commission would not be working with them. The TCBDA asked for a meeting with the group and got one. The Commission received a presentation on what was done so far; the TCBDA had a meeting where they could ask questions and provide input. Phil Nachbar said it was his understanding that the meeting with the TCBDA was a presentation much like the one given to the CCAC, not to obtain input. Commissioner Barkley advised that the two meetings were very different. The CCAC subcommittee was not allowed to give input into the process; the TCBDA was given an opportunity to have input into the process. Chair Ellis Gaut stated that there is a request from the CCAC for some clarification in terms of the lines of communication between City Hall and the Commission. When the Commissioners make a request for a comment or ask for a chance to give input, they would like to have an official response, would like to have an opportunity to dialogue about it, and would like to be CCAC Meeting Minutes for August 13,2008 Page 4 of 7 afforded, at the minimum, the opportunities that are afforded to the TCBDA when they ask for something. With regard to the August 7th meeting with the TCBDA, Chair Ellis Gaut reported that a number of property owners were present at the meeting. She thought the meeting was positive in terms of opening up the dialogue about the lines of communication and how they are working and not working. In terms of how information and misinformation gets communicated, some of it rests on the City and some of it does not. The group talked about it and tried to dispel the perceptions that have been fairly ingrained in some cases and not so ingrained in other cases. Also at the meeting, there was discussion on whether the City was trying to be manipulative with people and whether there was a conscious attempt to obfuscate the issues. If the appraisals are done, it was asked why the offers weren't going out the door right away. The Mayor explained that the appraisals are not the offers. There are a lot of things that need to be considered before making a good faith offer. Good communication, positive communication is really important. Chair Ellis Gaut felt that everyone had heard each other and understood what the concerns were. She thinks people are prepared to make some efforts and changes where needed to go forward and continue the process in a more efficient way. She noted that Councilor Sherwood asked the TCBDA members to come up with a proposal of what suggested changes might look like. She believes this is still being drafted. Commissioner Louw commented that during the design guidelines open house, staff said that "it was decided." For a draft form where you're seeking public input, if the response to the public is that it's decided, what's the purpose of an open house and taking input? It should be open to change. Chair Ellis Gaut noted that this is not dissimilar from comments received at the Burnham Street meeting with respect to specific design elements. She noted that in her experience in being involved with Tigard and government in general, this is often how things are presented. Phil Nachbar agreed that to say it's been decided makes the public wonder why they're there. This communication issue is a work in progress. Action Items (Follow-Up or Votes): None AGENDA ITEM #6: FY 2008-09 Program Overview Important Discussion and/or Comments: Phil Nachbar provided an overview on upcoming Urban Renewal projects. Burnham Street is a key project. It's critical in carrying other projects in the Downtown core area, including the plaza and potentially the Public Works site. He provided a map (Exhibit C) outlining the areas we will be looking at this year. He advised that CCAC Meeting Minutes for August 13,2008 Page 5 of 7 he is currently working on a Request for Proposal to develop construction drawings for Fanno Creek Park. By next year at this time, we want to be in a position to start construction on Lower Fanno Creek Park. Nachbar has developed a phasing plan for construction over the next 3 years. Nachbar mentioned the Public Works site, saying that the City will be looking at the development potential of that site. Over the next year, there are 3 projects that the City will be looking at for development potential and feasibility, some are more concrete than others. We own the land at the Public Works site;we want to know what can be built on it and we want to generate developer interest for the site. We want to do the same thing for the TriMet Transit Center site. We're working with Metro and TriMet in a joint agreement to redevelop that site. There will be a study done for each site to see what can be done. At some point, well bring these projects to the CCAC and the CCDA. The Commissioners will see the studies as they progress and there will be an opportunity for comment. What's critical at the Public Works site is Burnham Street. Nachbar doesn't think we'll be successful in marketing the site if the street isn't built. He is hopeful that within the next 6 months, we'll have all the right-of-way we need on the street and be out to bid for the first piece of the project. For all of the projects this year, Nachbar said the intent will be to dialogue with developers and try to get them engaged in what we're doing in the Downtown. Once Burnham Street is under construction, it will send a signal to developers that we're positioning ourselves for redevelopment. The larger area on 99W highlighted on Exhibit C is a study area that was recommended by Leland to see what could happen in this area. We have an idea that this area could be high-end or regional commercial, perhaps regional office space, but we don't really know. We want to make contact with property owners, we want to understand what their interests are, we want to know if we have a group of property owners that are willing to work with us, and we want to find out what the barriers are for development. The studies will be similar to the Leland Study and will go through stages. The Commissioners will discuss the projects and make recommendations at some point. This will be an ambitious year. Nachbar estimated that the Public Works site is approximately 6-8 acres. He advised that the study for the area around Hall and 99W will be funded entirely by the City and should be started this coming year. He believes the study could be done for less than $25,000. He advised that TriMet will no longer be using the Transit Center, so that site could be redeveloped. The feasibility study for that site could cost about $60,000 ($30,000 to come from CCAC Meeting Minutes for August 13,2008 Page 6 of 7 Metro and $30,000 from the City). This is a different study than the Hall/99W study. The TriMet study would look at site planning, building massing and rough design, and the actual feasibility of what the buildings would be (economic feasibility of mixed-used development with a separate study of what the rents would be and the market for that kind of development). The Hall/99W study is less specific. It may include some architecture or site design, but very little. It wouldn't get involved with economic feasibility. Nachbar advised that these projects were in the development strategy approved by Leland and became part of our own Downtown Implementation Strategy. They are projects that everyone agreed were important. Action Items (Follow-Up or Votes): The Commission is supportive of doing the studies. AGENDA ITEM #7: Other Business Important Discussion and/or Comments: Action Items (Follow-Up or Votes): Commissioner Kutcher would like to schedule a debriefing at the next meeting on the 2 tours the Commission recently took. Vice Chair Lilly provided written materials on a tour she recently took at Pebble Creek. She will also do a debriefing with the Commission next month. 7 Jergee ewis, CCAC Secretary ATTEST: Chair Alice Ellis Gaut CCAC Meeting Minutes for August 13,2008 Page 7 of 7 eThe Commuter Rail is Coming!e Lisa Olson, WES Week Event Coordinato (503) 539-4963 cell IIGARt) www.trimet/commuterrail i Westside Express R a. WES stands for Westside Express Service. #1 - An update on what is going on with the trains and the stations. #2 - I'll talk about WES Week itself, how we plan to engage the public and our downtown businesses, and the preliminary event plans. We do NOT have a final date for WES Week yet. This is making event planning difficult but we've got lots to do in the meantime. 2 The Route 0 27 Minutes 37 • Average rW.W, 61 mph Top Speed iJ'aaa,.er�.r Safety r.wna wa.�.w • priority. trr.+-w.ma -rein wpn rwav rC � IIUerr ow ware nre Stations in: Wilsonville, Tualatin, Tigard, Hall/Nimbus, Beaverton These trains will be quieter and faster than the trains we are used to on the tracks. Public safety is a high priority. WES safety materials are being distributed and TriMet folks are out in our community taking to youth organizations in particular about the train and being safe around it. 3 The Schedule WES TI11E Weekdays only Morn I ng • - 1 • 1 . Afternoon Commute- 3-30 — 8:00 pm This is a commuter rail so times will be limited to the am and pm commuting hours. The train runs every 30 minutes each way. 4 The Train Exteriors rmu • Trailer Left photo: The WES DMU (Diesel Multiple Unit) Right photo: trailer They look basically identical but one has the full engine in it and the other just hooks to the back of the DMU. Delivery delays: The hold up is getting parts for the trains. Trains are built in Colorado. Once a train hits Portland it will take 3 months for the additional installation of accessories and testing. 5 The Train - Interior Capacity. DMU 169 Trailer • r Totali f - - WIR Capacity: Each DMU (Diesel Multiple Unit) seats 74 people + 95 max. standing = 169 total max. capacity. Trailer seats 80 people + 99 max standing = 179 max. capacity. Total max capacity: 348. Seats are wide and comfortable with lots of leg room. Windows are large and there's lots of head room. Free WiFi will be available on the train. 6 The Train - Interior State of the Art ;�'�:; 2 wheel chair areas 3 miles of wire Each DMU • trailer has: bike tacks miles2 wheel chair areas On the right is the DMU's engine room To the right of that is the "wire room" of the DMU. Each DMU has 3 of WES — Our Tigard Station WES Our Platform r} VFW This was taken about a week ago. There is something new being added almost daily: benches, garbage cans, and testing is on-going. 9 WES — Public Art Interactive Art for Platform Artists: Frank Boyden & Brad Rude 12 AdkLL— Frank Boyden and Brad Rude have designed and creative the interactive art for each station. This art is to be installed later in August. The basic concept is the same at each station but individual stations will have slightly different variations of the art. What we see in the right bottom photo is actually Beaverton's station art. 10 WES — Public Art Mural to come SIDEWALK i CLDSED _� This is the back of the TriMet building that is currently used as a construction office. An artist has been commissioned to paint a mural on this wall. The mural will celebrate what Tigard has to offer: natural green spaces, balloon festival, etc. It should go up in October. 11 WES Week Fall 1 • Happenings Thursday • : Press Conference Free rides to the • • • Friday — Free rides to the public all day Tentatively -• -• - • • • • Dates Dignitaries will be WES'd to the Beaverton Transit Center and WES station for a press conference. (Capacity of the trains will likely limit train riders to elected officials. Anyone can attend the dignitary event and press conference.) The remainder of the day will be unpublicized, free rides to the public. Friday will be a publicized day for the public to ride free and try out the train. 12 Monday — Opening Day & Mayor Address Tuesday — Tigard Then, Now, Tomorrow Wednesday D. Thursday •- Day/Farmer's Market Friday — TGIF Tentatively scheduled for week of • 1 Dates and themes subject to change Tentatively WES Week is planned for November loth. > Every day: Refreshments am and pm, TriMet trip planning, music during peak hours, local businesses featured, give-aways. > Monday/Opening day — Mayor addresses the citizens and the local businesses. >Tuesday — Celebrate Tigard's history with the help of the Tigard Historical Society. "Now" will be TriMet trip planning and maps, Tomorrow will show visuals of the TDIP plans, U of O's computer modeling and visuals of the Park and Plaza project. >Wednesday — Wellness Day will feature businesses who promote wellness. Example: Tigard Cycle & Ski shop will do free bike inspections, Massages to Go will give massages, a chiropractor and holistic doctor will talk about preventing colds and flu during the season, and other ideas are being explored. Thursday — Chamber will have "Good Morning Tigard" and an "After Hours" event. The Farmer's Market will be holding a mini market in the Manila Express parking lot. >Friday — TGIF Fun stuff about computers making it through the first week of riding the train. 13 WE TIId We will be I dy! Main objectives:: Promote a sense of "community" around the WES train and downtown business owners. Engage businesses in WES Week and leverage the opportunity to bring attention to Tigard and downtown businesses right on Tri-Met property. 14 wes week,a • TIDE New faces New habits demographic"Working" More business Don't want commuters to drive in, ride the train and drive out without knowing what businesses in downtown Tigard have to offer them. Take out food, dry cleaning, automotive services, massages, hair cuts, etc. 1 week to promote downtown businesses on TriMet property... Directly to new customer = people who don't usually come downtown "Working" = Disposable income, need for services and conveniences Goal: More business for Downtown Tigard merchants 15 wTl�[E Helping our businesses become ready How can we help them be ready? Provide information about WES Help them with ideas to leverage the opportunities Get businesses working together. Example: teaming up to do refreshments. 16 Opportunities during WES Week . . . • beyond Mailer sent to over 300 businesses in the urban renewal district. Urban renewal district used as our guide geographically. Currently 38 sign ups in two weeks with more pending. 17 Coupon Book �TIrE TriMet produces, prints, distributes Book, 4 stations 1 businesses per stationFREE AS s SWaa'(gp' akery �- .So bpnab,�om aop;ti 1125 N OW 43q 0850 MpOdaY�9 OPm� loam. Coupons sold out in the first 3 days. Currently, 18 on a waiting list 18 MaD Brochure inexpensive - p• - Downtown Market Area ' • o NMM: y ■ r Maps Are Very Popular and Kept a Number of coupons via TriMet are very limited. What else can we do? And how do we pay for it? We will model our after one done in downtown Seaside. They charge $150 per slot. To our business owners it will be $35. Interestingly enough, I've had business owners ask me, "what's the catch?" " Is this too good to be true?" So, I've found it necessary to explain... 19 Ma Brochure pTE PrintingA partnership to support businesses: 0� Project Management, Planning & Design at cost Subsidizing • . of • iIGlO Distributed • • WES Week Distributed beyond — leftovers at Chamber Pull together a partnership so that the map can be a "no-brainer" decision and as many businesses- large and small — can afford to participate. We're also looking at some handbill sized pieces to insert that feature restaurants for take-out and automotive for "leave the car and ride the tain to work." 20 Refreshments . wcs Tl�f: Coffee • • Donuts Snacks • Beverages ■ ' Facetime with commuters Great exposure when they're hungry Distributeon • company Businesses are teaming up for exposure and to cover the costs: Examples: Tigard Sub Shop and Tyler's Automotive Mexican food restaurant and Tigard Fitness Time of day appropriateness is important. 21 Other • • WT M E Logo-wareCo-op — ex- "Take-out in Downtown Tigard" Door prizes We're also working on other opportunities. 22 Res onse Coupons — gone the first week, waiting list Map brochure — 37 with more to come Refreshments — almost all slots taken Great ideas and enthusiasm! � � R ' -ric;nRa Lisa Olson, WES Week Event Coordinator lisa�you-r-smart.com (503) 539-4963 cell www.tri met/commuterrail If any has any questions or idea, they - - -- contact - . - ex. B Metirnr WES Week — Tipard Station Who: Commuter Rail, TriMet What: Westside Express Service (WES) Week Where: Tigard Commuter Rail Station When: November 6-7, 10-14, 2008 November 6 & 7*, Thursday/Friday— Dignitary Day, press conference, free rides to public November 10-14* - WES Week Why: Officially, service begins to the public Monday,November 10`h* *Dates are very tentative. Opportunity: New customer base for downtown businesses Commuters from Tigard and the surrounding area, most likely do not frequent downtown Tigard, will now be coming into downtown on a frequent basis. We don't want commuters to just drive in, ride the train and drive out but we need to be proactive in calling attention to what we have to offer. Objective: Increase customer interaction with downtown businesses Strategy: Leverage commuter rail's WES Week to engage new customers in purchasing goods and services in downtown Tigard. ➢ Goal #1 —Engage downtown business owners o Inform and involve them with WES Week through out the planning and actual events o Provide promotional opportunities o Work with businesses in a personal way ➢ Goal #2 — Informational interaction with commuters o Provide business promotion through valuable information: map, demos, freebies o Connect with on and off riders as well as those traveling through o Show benefits of buying from downtown Tigard businesses ➢ Goal #3 — Encourage the community to have a look-see o Downtown property/business owners o Community At-Large Tactics- Goal #1 — Engage downtown property/business owners ➢ Communication: Make it personal o Build a database of targeted downtown businesses o Personalized mailing when possible i.e. handwritten notes in mailers o Personal follow up visits, e-mails and telephone calls Page 1 of 2 Goal #2 — Provide informational interaction with commuters Y Situation: They are forming new habits o Local businesses: focus on convenience and "small town" service o Plans for the "Tigard of the future" ➢ Tools: o TriMet promotional efforts through media is primary attractor o City of Tigard secondary attractor: CityScape, web site o On Site: WES Week ■ Coupon book ■ Map brochure ■ "Tigard Tent" all week ■ Featured businesses—daily rotation Goal #3 —To encourage the Community to have a look-see ➢ Situation: Curiosity, concern Involvement- Tigard Historical Assn., Farmer's Market, Tigard Chamber of Commerce, TCBDA, Broadway Rose Theatre, Schools, Page 2 of 2 r M , A�� '�: tf'" �..�'�" - _b `•, lie, 4 T �.. �,} '+aJ' ieu tZ .r 4L419 4A� � x jrp„C A � S "5N t►, s tet( •w� ✓!► pR �r, 1 �" ! lb rwlwa .*_ s_ I ' -.Iity Center Urban Renewal Plan Urban Renewal Boundary City of Tigard, Oregon CartographN:Community Development Dcpt. March 2006 D Sources: C'ih of Tigard.Washington C'ounh.Metro t -r Jerree Lewis '-om: Tom Coffee ant: Tuesday, August 05, 2008 4:14 PM To: Jerree Lewis Subject: FW: Thursday meeting with TCBDA For distribution to the CCAC From: Craig Dirksen [mailto:craigdirksen@hotmail.com] Sent: Tuesday, August 05, 2008 3:10 PM To: Craig Prosser; Gus Duenas; Sydney Sherwood (external); Tom Coffee Subject: FW: Thursday meeting with TCBDA I assume all of you have received this email. Craig, Gus, Tom, can you make sure we have the latest updated answers to all their specific questions as phrased below, for the meeting, please. Alice Ellis-Gaut is part of this meeting on Thursday, is she not? Please make sure she is up to speed as to the communications we have had. cd Date: Tue, 5 Aug 2008 14:54:15 -0700 To: mayor@tigard-or.gov -om: mstevenson@bbprintsource.com abject: Thursday meeting with TCBDA CC: mikemarr@verizon.net Hello Craig, Thank you for meeting with us Thursday at 5:30 pm at the library. As I mentioned, I would give you a heads up on the purpose of the meeting. First though, we want you to know that it is our goal to keep this meeting positive and constructive, and we hope our role will help the City move forward. We would like to bring up areas where there might be a difference of opinion between some people in the Downtown area and the City. Maybe by talking this over with our members we can all come to some consensus of how to act at this time. One area specifically is the Burnham Street project. There are some perceptions held by property owners on Burnham that are different from those of the City, and we are hoping that we can open some dialog to address some of these issues. While it is true that perceptions of the different Burnham property owners vary greatly, there are some commonalities of thought that we should -►ove forward with. ,Je would also like to know the goal for completion of the Burnham Street project. Do we have a timeline established at this time? Who is responsible for this timeline? How committed is the City to completing this project? We see some issues out there that need to be put on the table and maybe we can help get this project moving smoother. o get an idea of where we are today on the project, could you come to the meeting with some information? 1. How many privately owned parcels are there on Burnham Street that will be affected? 2. How many appraisals have been given to these property owners? 3. How many appraisals have been accepted? 4. How many counter-offers have been presented? 5. How many appraisals have not been given out yet? Again thanks for meeting with us. Feel free to ask us any questions you might have as well. You have my promise that we will keep this meeting positive. We want to help. Mike Stevenson B&B Print Source 503-314-4201 - cell Get Windows Live and get whatever you need, wherever you are. Start here. 2 Questions and Responses for TCBDA Meeting 1. How many privately owned parcels are there on Burnham Street that will be affected? Response: 18 parcels (Excludes City of Tigard, Verizon and TVF&R) 2. How many appraisals have been given to these property owners? Response: 13 3. How many appraisals have been accepted? Response: 2 4. How many counter-offers have been presented? Response: G 5. How many appraisals have not been given out yet? Response: 5. (2 have easement revisions in progress. The remaining 3 need Council direction to make offers). 'ys'- RECEIVED TIGARD JUL 2 July 22, 2008 7i CENTRAL BUSINESS DISTRICT ASSOCIATION City of Tigard The Honorable Craig Dirksen Administration Tigard City Hall 13125 SW Hall Blvd. Tigard, Oregon 97223 Re: Burnham Street/Ash Avenue & DowntoN%n Improvements Dear Mayor Dirksen: As you know,the Tigard Central Business District Association ("TCBDA") is an organization committed to representing the interests of downtown business owners. Like you, we have a deep concern about the future improvement and vitality of Downtown Tigard. Over the past several months our organization has observed, with growing concern, the lack of progress with respect to the Ash Avenue and Burnham Street projects. On July 10, 2008, during our monthly meeting,members of city staff alerted the TCBDA that the Ash Street project was being delayed indefinitely and that the Burnham Street project was not set to begin until next year, at the earliest. Given the length of time these projects have been pending, and the Burnham project in particular,this information was met with frustration on the part of our membership. During the meeting of City Council and the CCAC on June 17, 2008, you expressed interest in meeting with property owners that would be affected by these projects. Our organization feels that a meeting between you, the president of the city council, the Chair of the CCAC and the members of the TCBDA would also be helpful with respect to beginning to address the concerns of our membership. Therefore, our organization would like to extend to you, the president of the city council, and the chair of the CCAC an invitation to meet with our organization as soon as possible to discuss the concerns our membership has with respect to the Burnham Street/Ash Avenue and Downtown Improvement projects. A common concern raised by our membership is communication between the city, city staff and business owners. A meeting between our organization and those mentioned above would be a useful step in helping to address this issue. Please let us know by July 25, 2008, if you would be interested in meeting with our organization so that we can find a mutually agreeable time to meet. Thank ou for your consideration. Very truly yours, Mike Stevenson, K vin C ' tiansen, Mike Marr, President S retar Treasurer P.O. Box 23992,Tigard,Or 97281 •503.684.9082 moi. .• ,may TPT �Q,� Is ir zi 44. LN rni—ELn CT � PL J6 -.'Y� F ��. � �- + ,�� , *'`5 ,� � by ,.4y`4,�,�R� ��• �� ��� � ~`{'r'' _�.. Ae Aw .:i\ i ..FJ� ter' � '�,�% �P � ?��■ '�.� Aj Lv 41 V. % ' �t .fix\ ,►'. \\ ,/ _ r �..+ ria IN*A, `':. CCDA Tigard City Center Development Agency 4, a Financial Impact Report of the City's Urban Renewal Plan for the fiscal impact year ended June 30,2008 CCDA Tigard City Center Development Agency Financial Impact Report of the City's Urban Renewal Plan For the fiscal impact year ended June 30,2008 Introduction URBAN RENEWAL AGENCIES must prepare an annual financial report for the governing body and public in accordance with Oregon Revised Statutes 457.460.The report includes a financial summary of the preceding year and the budget for the new fiscal year. It also includes an analysis of the financial impact of carrying out the urban plan on the tax collections for all taxing districts. Urban Renewal — An Overview The purpose of urban renewal is to improve specific areas of a community that are poorly developed, under-utilized,or that have declined over time.These areas can have old,deteriorated buildings;streets and utilities in serious need of upgrades (or the areas can simply lack streets and utilities altogether); weak business activity;and few or aging parks and public facilities. Urban renewal is a process authorized by Oregon law(ORS 457) to finance improvements in these areas using"tax increment financing."A portion (the increment) of property tax revenues from properties within the urban renewal district are designated to support financing for improvements to the urban renewal area. While urban renewal provides for unique funding of improvements to a district,it is not intended that tax increment financing be the only source of funding. Other sources,including ones typically used for capital improvements such as the gas tax,Traffic Impact Fee (TIP),System Development Charges (SDC),inter-agency funding,or state grants are programmed to support downtown projects. For a city government to utilize urban renewal as a funding mechanism,it must establish an urban renewal agency,and it must adopt an urban renewal plan.The Tigard City Council approved the City Center Urban Renewal Plan for Downtown in December of 2005.In May 2006,a special ballot measure was passed by the voters,authorizing the use of tax increment financing(urban renewal)in downtown. Urban Renewal Finance — A Summary Urban renewal is a process authorized by Oregon law to finance improvements in those neighborhoods and districts that need special attention and revitalization. Once a district is established, the tax valuation for the district is "frozen." As properties appreciate in value, the increase in taxes (the"increment')generated above the frozen base are used to pay for debt on specific projects within the urban renewal plan. These tax increments are used to repay municipal bonds. Bond proceeds are used to finance improvements that will revitalize the district.New taxes are not imposed to fund urban renewal. Bonds and tax increment financing will be used to fund projects in the urban renewal plan. Under this system, the increment portion of property taxes generated within the urban renewal area is temporarily shifted to repay the bonds used to finance projects in the City Center. 3 Tigard City Center Urban Renewal District -a j 1 tlb� 177 G� fir ,rc !' OIkks C, PS Uiyll�l' e 0 G�yy t 1 4 City Center Urban Renewal Renewal District Tigard, OR ' { j a 12 No 4 Tigard City Center Development Agency Financial Impact Report of the City's Urban Renewal Plan For the fiscal impact year ended June 30,2008 1 CCDA Under tax increment financing,when the value of a property within the urban renewal district increases, the proceeds from property taxes on the increased value (the"tax increment") go to the urban renewal district. These proceeds fund further urban renewal projects,either directly or by providing for the repayment of municipal bonds that fund improvements.The tax increment is unique as a source of funding,because it is usable only for projects identified in the urban renewal plan. How Does Urban Renewal Affect Taxes? With urban renewal and the use of tax increment financing, there is no net change on Tigard property tax bills. New property taxes are not created as a result of urban renewal. Under today's Oregon law, property tax rates are fixed.Tigard's City Center Urban Renewal Plan also does not authorize any"local option" tax levies or special assessments. Tax revenues are generated from the increase in property values multiplied by current tax rates. 'These revenues pay for urban renewal under Oregon law History of Tax Increment Financing In less than two decades, two Ballot Measures - Measure 5 ("1990), and Measure 50 (1997), have made significant changes to Oregon's system of property taxation.Those changes have influenced urban renewal programs and tax increment revenue calculations. The provisions of these changes to the property tax system,Ballot Measures 5&50,are incorporated into Oregon's Constitution and into Oregon Urban Renewal Statutes.Those provisions provide the basic framework for revenue calculations in this report. Tax Increment Calculations To determine the amount of the taxes levied, the total assessed value within each urban renewal area is segregated by the County Assessor into two parts: (a) the total taxable assessed value in the district at the time the Urban Renewal Plan was adopted (the base or"frozen"value);and (b) the difference between the frozen base value and the current total assessed value (the incremental value or "excess"). Revenues derived from the application of the tax rate for each affected taxing district to the amount of the incremental value may be collected by the urban renewal agency and deposited in its debt service fund. This revenue is used to repay indebtedness incurred in carrying out the projects. Tigard City Center Urban Renewal Plan — Purpose The stated purpose of the City Center Urban Renewal Plan is to provide improvements in the downtown area so that it will be economically healthy while maintaining its "uniquely Tigard" character. The establishment of the Urban Renewal district provides a funding mechanism for projects in downtown Tigard. For more information,you may review the City Center Urban 5 Tigard City Center Development Agency CCDA I Financial Impact Report of the City's Urban Renewal Plan For the fiscal impact year ended June 30,2008 Renewal Plan and the Report Accompanying the City Center Urban Renewal Plan on line at: www.tigard-or.gov/downtoNvn/urban_rencwal,or request a copy from the City of Tigard. How was the Urban Renewal Plan developed? In late 2005, the same citizen-business-City partnership that worked on the Tigard Downtown Improvement Plan collaborated to find financing for the "catalyst"projects identified in the Downtown Improvement Plan. Urban renewal and tax increment financing was identified as a potential source of financing and an urban renewal plan was prepared.The voter-approved Tigard City Center Urban Renewal Plan provides the special financing for the public improvement projects identified in the Tigard Downtown Improvement Plan. What are Tigard's Specific Plans for Urban Renewal? Under Oregon law,urban renewal can provide special funding for a wide variety of projects and programs.Tigard's approved City Center Urban Renewal Plan authorizes funding for up to 35 different projects in the City Center over twenty years. Most of the proposed projects in Tigard's plan are for public improvements and facilities,although some assistance for private businesses and property owners is provided.The intent of the projects such as new streets,parks and plazas,is to stimulate new investment in Downtown and create a vibrant,new,Town Center with public spaces that the community can use.As property values rise in the downtown urban renewal district,the increase in tax revenues generated supports the payment of bonds used to improve the area. Over time,it is expected that the value of property and taxes generated will be higher through the use of urban renewal than if left alone. The Tigard City Council,working closely with dozens of citizens (and after numerous hearings and meetings) included the following categories of projects in the urban renewal plan: Street Improvements,Streetscape Improvements,Bicycle and Pedestrian Facilities,Parks,Public Spaces, Public Facilities,and Planning and Development Assistance (for privately owned properties). Effect of Urban Renewal on Taxing Districts Carrying out an urban renewal plan has an effect on the County Assessor's calculation for each taxing district that shares values with Tigard's urban renewal agency. Some property taxes that may have been received by the taxing bodies that levy property taxes within Tigard's urban renewal area are being paid to Tigard's urban renewal agency. Passage of Ballot Measure 50 (Article XI,Section I I of the Oregon Constitution) resulted in converting most property taxes from a leery-based system to a rate-based system. Page 8 of this report shows the financial impact by taxing district for Tigard's urban renewal agency. 6 Tigard City Center Development Agency Financial Impact Report of the City's Urban Renewal Plan For the fiscal impact year ended June 30,2008 1 CCDA Financial Reports The financial reports on pages 7 and 8,below, account for the activities of Tigard's urban renewal agency. In accordance with ORS 457.460 (1),these reports were prepared by the Finance Department of the City of Tigard using the same basis of accounting it uses to prepare its financial statements—modified accrual basis of accounting.These reports are due annually by August 1,so the information and figures contained in them have not been audited and are subject to correction and adjustment once the audit is completed. At the end of each fiscal year,June 30, this financial impact report is prepared which shows the urban renewal tax impact by taxing district. Copies are available by August 1 at the Tigard Permit Center, 13125 SW Hall Blvd.,Tigard, 97223. Statement of Resources and Requirements As summarized below,Tigard Urban Renewal District's 2007-08 total requirements were zero as no expenditures had been charged to the District as of June 30,2008. For fiscal year 2008-09, total budgeted resources were balanced with requirements of $464,750. The District uses the funds it receives from the division-of-taxes method of calculating property taxes to finance various urban renewal projects and activities.These property taxes totaled$38,469 (unaudited) in FY 2007-08 and are expected to increase to $41,000 in FY 2008-09. Debt Service Fund Capital Projects Fund Total Actual Budget Actual Budget Actual Budget 2007-08 2008-09 2007-08 2008-09 2007-08 2008-09 Resources: Beginning Fund Balance - 40,750 - - - 40,750 Tax Increment Property Taxes 38,469 41,000 38,469 41,000 Interest Income 1,075 3,000 - 1,075 3,000 Other Financing Sources - - 380,000 - 380,000 Total Resources 39,544 84,750 380,000 39,544 464,750 Requirements: Debt Service 80,000 - - 80,000 Capital Outlay - 379,269 379,269 Ending Fund Balance 4,750 731 5,481 Total Requirements - 84,750 380,000 464,750 Note: Figures are unaudited as of August 1st and ore subject to adjustment once the audit is completed. 7 Tigard City Center Development Agency CCDA I Financial Impact Report of the City's Urban Renewal Plan For the fiscal impact year ended June 30,2008 Detail of Purpose Capital Projects Fund Actual Budget 2007-08 2008-09 Detail of Purpose: Capital Outlay: Burnham Street Reconstruction - 350,000 Main St./Green St.Retrofit 29,269 379,269 Note: Figures are unaudited as o/August 1st and are subject to adjustment once the audit Is completed. Financial Impact of Urban Renewal Plan on Tax Collections Base year FY 2008.09 FY 2005-06 Change in Taxes levied Percent of Total Permanent Incremental Incremental Incremental Impact on total Taxes Divided Assessed Tax Assessed Assessed Assessed on Assessed for Taxing District Value Rate Value Value Value Taxes Value Urban Renewal Education PCC 4,572,357,820 0.2828 72,433,669 69,207,378 3,226,291 912.40 1,293,063 1.58% NW Regional ESD 4,572,357,820 0.1538 72,433,669 69,207,378 3,226,291 496.20 703,229 1.58% Tigard/Tualatin School Districts 3,865,667,215 4.9892 72,433,669 69,207,378 3,226,291 16,096.61 19,286,587 Local Government Washington County 4,572,357,820 22484 72,433,669 69,207,378 3,226,291 7,253.99 10,280,489 1.58% Metro 4,572,357,820 0.0966 72,433,669 69,207,378 3,226,291 311.66 441,690 1.58% Port of Portland 4,572,357,820 0.0701 72,433,669 69,207,378 3,226,291 226.16 320,522 1.58% TV Fire&Rescue 4,572,238,820 I.S252 72,433,669 69,207,378 3,226,291 4,920.74 6,973,579 1.58% City of Tigard 4,572,357,820 2.5131 72,433,669 69,207,378 3,226,291 8,107.99 11,490,792 1.58% Excluded from M-5 rate limitation Washington County bonds 4,572,357,820 0.1947 72,433,669 69,207,378 3,226,291 628.16 890,238 1.58% Metro bonds 4,572,357,820 0.1717 72,433,669 69,207,378 3,226,291 553.95 785,074 1.59% PCC bonds 4,572,357,820 0.2223 72,433,669 69,207,378 3,226,291 717.20 1,016,435 1.58% Tri-Met bonds 4,572,357,820 0.0856 72,433,669 69,207,375 3,226,291 276.17 391,394 1.58% Note.The division-of-taxes process results in some property taxes that may have been received by the*taxing districts"that levy property taxes within the urban renewal area (for example,Washington County,NW Regional ESD)being paid over to Tigard's urban renewal agency.The taxing districts forgo a share of the property tax income during the life of an urban renewal plan so that the urban renewal agencies can carry out activities that increase property values in the long term.The above table shows the urban renewal tax impact by taxing district using permanent rates established pursuant to Measure 50. r Indicated tax revenue loss to the Tigardrrualatin School District is compensated by the State of Oregon through a State funding formula which results in no net loss to school districts with urban renewal programs. 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