Greenworks PC ~ C150003 CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
THIS FORMMUST ACCOMPANY EVERY CONTRACT
Contract Title: Strolling Street Landscape Architecture Number: l QC
Contractor: GreenWorks PC Contract Total: $62,900
Contract Overview: Landscape architecture for a new matching grant program to improve private
landscaped and paved areas that are adjacent to the public rigbt of way. The contract
would include initial year start-up tasks and on-retainer services for two additional
years.
Initial Risk Level: ❑ Extreme ❑ High M Moderate ❑ Lo1v
Risk Reduction Steps:
Risk Comments:
Risk Signature:
Contract Manager: Sean Farrelly Ext: 2420 Department: Community Development
Type: ❑ Purchase Agreement ❑ Personal Service ® General Service 0 Public Improvement
F] IGA ❑ Other: Start Date �4End Date: 6/30/17
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Quotes/Bids/Proposal: FIRM AMOUNT/SCORE
GreenWorks 270
Koch 245
Atlas 234
Account String: Fund-Division-Account Work Order—Activi1y T=e Amount
Year 1 940-8000-56005 97023-940-130 $30,900
Year 2 940-8000-56005 97023-940-130 $16,000
Year 3 940-8000-56005 97023-940-130 $16,000
Year 4
Year 5
Approvals - LCRB Date:
Department Comments:
Department Signature:
Purchasing Comments: C��' �� �e���e �4. -7lob/`1
Purchasing Signature:
City Manager Comments:
City Manager Signature:
After securing all required approvals,forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
Contract#0.`5 �
CITY OF TIGARD,OREGON
PROFESSIONAL SERVICES AGREEMENT
STROLLING STREET LANDSCAPE ARCHITECTURE
THIS AGREEMENT,made and entered into this 9th day of June, 2014, by and between the City
of Tigard, a municipal corporation, hereinafter referred to as the "City," and GreenWorks, PC,
hereinafter referred to as the "Consultant."
RECITALS
WHEREAS, the City's 2014-2015 fiscal year budget provides for landscape architecture services for
the City's Strolling Street project;and
WHEREAS,the accomplishment of the work and services described in this Agreement is necessary
and essential to the program of the City;and
WHEREAS, the City desires to engage the Consultant to render professional landscape architecture
services for the project described in this Agreement, and the Consultant is willing and qualified to
perform such services;
THEREFORE, in consideration of the promises and covenants contained herein, the parties
hereby agree as follows:
1. Consultant's Scope of Services
The Consultant shall perform professional landscape architecture services relevant to the
Project in accordance with the terms and conditions set forth herein, and as provided in Exhibit
1,which is attached hereto and by this reference made a part of this Agreement.
2. Effective Date and Duration
This agreement shall become effective upon the date of execution by the City's Local Contract
Review Board, and shall expire, unless otherwise terminated or extended, on completion of the
work or June 30, 2017 whichever comes first. All work under this Agreement shall be
completed prior to the expiration of this Agreement.
3. Consultant's Fee
A. Basic Fee
1) As compensation for Basic Services as described in Exhibit 1 of this
Agreement, and for services required in the fulfillment of Paragraph 1, the
Consultant shall be paid on an hourly rate based upon the "Schedule of
Rates" in Exhibit 1 of this agreement, which shall constitute full and
complete payment for said services and all expenditures which may be made
and expenses incurred, except as otherwise expressly provided in this
Agreement. The Basic Fee shall not exceed the amount of Sixty Two
Thousand Nine Hundred and No/100 Dollars ($62,900.00) without prior
written authorization.
2) The Parties hereto do expressly agree that the Basic Fee is based upon the
Scope of Services to be provided by the Consultant and is not necessarily
related to the estimated construction cost of the Project. In the event that
the actual construction cost differs from the estimated construction cost, the
Consultant's compensation will not be adjusted unless the Scope of Services
to be provided by the Consultant changes and is authorized and accepted by
the City.
B. Payment Schedule for Basic Fee
Payments shall be made upon receipt of billings based on the work completed.
Billings shall be submitted by the Consultant periodically, but not more frequently
than monthly. Payment by the City shall release the City from any further obligation
for payment to the Consultant for service or services performed or expenses
incurred as of the date of the statement of services. Payment shall be made only for
work actually completed as of the date of invoice. Payment shall not be considered
acceptance or approval of any work or waiver of any defects therein.
C. Payment for Special Services
Only when directed in writing by the City, the Consultant shall furnish or acquire for
the City the professional and technical services based on the hourly rate schedule as
described in Exhibit 1 of this contract for minor project additions and/or alterations.
D. Certified Cost Records
The Consultant shall furnish certified cost records for all billings pertaining to other
than lump sum fees to substantiate all charges. For such purposes, the books of
account of the Consultant shall be subject to audit by the City. The Consultant shall
complete work and cost records for all billings on such forms and in such manner as
will be satisfactory to the City.
E. Contract Identification
The Consultant shall furnish to the City its employer identification number, as
designated by the Internal Revenue Service, or social security number, as the City
deems applicable.
F. Payment—General
1) Consultant shall pay to the Department of Revenue all sums withheld from
employees pursuant to ORS 316.167.
2) Consultant shall pay employees at least time and a half pay for all overtime
worked in excess of 40 hours in any one week except for individuals under
the contract who are excluded under ORS 653.010 to 653.261 or under 29
USC sections 201 to 209 from receiving overtime.
3) Consultant shall promptly, as due, make payment to any person, co-
partnership, association or corporation, furnishing medical, surgical and
hospital care or other needed care and attention incident to sickness or injury
to the employees of Consultant or all sums which Consultant agrees to pay
for such services and all moneys and sums which Consultant collected or
deducted from the wages of employees pursuant to any law, contract or
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agreement for the purpose of providing or paying for such service.
4) The City certifies that sufficient funds are available and authorized for
expenditure to finance costs of this contract.
5) Consultant shall make payments promptly, as due, to all persons supplying
services or materials for work covered under this contract. Consultant shall
not permit any lien or claim to be filed or prosecuted against the City on any
account of any service or materials furnished.
6) If Consultant fails, neglects or refuses to make prompt payment of any claim
for labor, materials, or services furnished to Consultant, sub-consultant or
subcontractor by any person as such claim becomes due, City may pay such
claim and charge the amount of the payment against funds due or to become
due to the Consultant. The payment of the claim in this manner shall not
relieve Consultant or their surety from obligation with respect to any unpaid
claims.
4. Ownership of Plans and Documents: Records
A. The field notes, design notes, and original drawings of the construction plans, as
instruments of service, are and shall remain, the property of the Consultant;
however, the City shall be furnished, at no additional cost, one set of previously
approved reproducible drawings, on 3 mil minimum thickness mylar as well as
diskette in "DWG" or "DXF" format, of the original drawings of the work. The
City shall have unlimited authority to use the materials received from the Consultant
in any way the City deems necessary.
B. The City shall make copies, for the use of and without cost to the Consultant, of all
of its maps, records, laboratory tests, or other data pertinent to the work to be
performed by the Consultant pursuant to this Agreement, and also make available
any other maps, records, or other materials available to the City from any other
public agency or body.
C. The Consultant shall furnish to the City, copies of all maps, records, field notes, and
soil tests which were developed in the course of work for the City and for which
compensation has been received by the Consultant at no additional expense to the
City except as provided elsewhere in this Agreement.
5. Assignment/Delegation
Neither party shall assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment shall be of any force or effect
whatsoever unless and until the other parry has so consented. If City agrees to assignment of
tasks to a subcontract, Consultant shall be fully responsible for the acts or omissions of any
subcontractors and of all persons employed by them, and neither the approval by City of any
subcontractor nor anything contained herein shall be deemed to create any contractual relation
between the subcontractor and City.
311' ;< <,
6. Consultant is Independent Contractor
A. The City's project director, or designee, shall be responsible for determining whether
Consultant's work product is satisfactory and consistent with this agreement, but
Consultant is not subject to the direction and control of the City. Consultant shall
be an independent contractor for all purposes and shall be entitled to no
compensation other than the compensation provided for under Section 3 of this
Agreement.
B. Consultant is an independent contractor and not an employee of City. Consultant
acknowledges Consultant's status as an independent contractor and acknowledges
that Consultant is not an employee of the City for purposes of workers
compensation law, public employee benefits law, or any other law. All persons
retained by Consultant to provide services under this contract are employees of
Consultant and not of City. Consultant acknowledges that it is not entitled to
benefits of any kind to which a City employee is entitled and that it shall be solely
responsible for workers compensation coverage for its employees and all other
payments and taxes required by law. Furthermore, in the event that Consultant is
found by a court of law or an administrative agency to be an employee of the City
for any purpose, City shall be entitled to offset compensation due, or to demand
repayment of any amounts paid to Consultant under the terms of the agreement, to
the full extent of any benefits or other remuneration Consultant receives (from City
or third party) as a result of said finding and to the full extent of any payments that
City is required to make (to Consultant or to a third party) as a result of said finding.
C. The undersigned Consultant hereby represents that no employee of the City or any
partnership or corporation in which a City employee has an interest, has or will
receive any remuneration of any description from the Consultant, either directly or
indirectly,in connection with the letting or performance of this Agreement,except as
specifically declared in writing.
D. If this payment is to be charged against Federal funds, Consultant certifies that
he/she is not currently employed by the Federal Government and the amount
charged does not exceed his/her normal charge for the type of service provided.
E. Consultant and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or
more in the calendar year by any public employer participating in the Retirement
System.
F. Consultant shall obtain, prior to the execution of any performance under this
Agreement, a City of Tigard Business License. The Tigard Business License is based
on a calendar year with a December 31 st expiration date. New businesses operating
in Tigard after June 30th of the current year will pay a pro-rated fee though the end
of the calendar year.
G. Consultant is not an officer, employee,or agent of the City as those terms are used in
ORS 30.265.
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7. Indemnity
A. The City has relied upon the professional ability and training of the Consultant as a
material inducement to enter into this Agreement. Consultant represents to the City that
the work under this contract will be performed in accordance with the professional
standards of skill and care ordinarily exercised by members of the Consultant's
profession under similar conditions and circumstances as well as the requirements of
applicable federal, state and local laws, it being understood that acceptance of an
Consultant's work by the City shall not operate as a waiver or release. Acceptance of
documents by City does not relieve Consultant of any responsibility for design
deficiencies, errors or omissions.
B. Claims for other than Professional Liability. Consultant agrees and shall indemnify,
defend, save and hold harmless the City of Tigard, its officers, employees, agents, and
representatives from all claims, suits, or actions and all .expenses incidental to the
investigation and defense thereof, of whatsoever nature, including intentional acts
resulting from or arising out of the activities of Consultant or its subcontractors, sub-
consultants, agents or employees in performance of this contract at both trial and appeal
level, whether or not a trial or appeal ever takes place including any hearing before
federal or state administrative agencies.. If any aspect of this indemnity shall be found to
be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this indemnification.
C. Claims for Professional Liability. Consultant agrees and shall indemnify, defend, save
and hold harmless the City of Tigard, its officers, employees, agents, and representatives
from all claims, suits, or actions and all expenses incidental to the investigation and
defense thereof, arising out of the professional negligent acts, errors or omissions of
Consultant or its subcontractors, sub-consultants, agents or employees in performance
of professional services under this agreement. Any work by Consultant that results in a
design of a facility that is not readily accessible to and usable by individuals with.
disabilities shall be considered a professionally negligent act, error or omission.
D. As used in subsections B and C of this section, a claim for professional responsibility is a
claim made against the City in which the City's alleged liability results directly or
indirectly, in whole or in part, from the quality of the professional services provided by
Consultant, regardless of the type of claim made against the City in performance of this
contract. A claim for other than professional responsibility is a claim made against the
City in which the City's alleged liability results from an act or omission by Consultant
unrelated to the quality of professional services provided by Consultant in performance
of this contract.
8. Insurance
Consultant and its subcontractors shall maintain insurance acceptable to City in full force and
effect throughout the term of this contract. Such insurance shall cover risks arising directly or
indirectly out of Consultant's activities or work hereunder, including the operations of its
subcontractors of any tier. Such insurance shall include provisions that such insurance is
primary insurance with respect to the interests of City and that any other insurance maintained
by City is excess and not contributory insurance with the insurance required hereunder.
The policy or policies of insurance maintained by the Consultant and its subcontractors shall
provide at least the following limits and coverages:
A. Commercial General Liability Insurance
Consultant shall obtain, at Consultant's expense, and keep in effect during the term of this
contract, Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (CG2010 0704 or CG2037 1001). This coverage shall
include Contractual Liability insurance for the indemnity provided under this contract. The
following insurance will be carried:
Coverage Limit
General Aggregate X3;989;999 2,n o a i o0 0
Products-Completed Operations Aggregate $2,000,000
Personal&Advertising Injury $1,000,000
Each Occurrence 62,999-999 #,1 000, voo
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B. Professional Liability
Consultant shall obtain, at Consultant's expense,and keep in effect during the term of this
contract, Professional Liability Insurance covering any damages caused by an error,
omission or any negligent acts. Combined single limit per claim shall not be less than
$1,000,000, or the equivalent. Annual aggregate limit shall not be less than $2,000,000 and
filed on a"claims-made" form.
C. Commercial Automobile Insurance
Consultant shall also obtain, at Consultant's expense, and keep in effect during the term of
the contract (Symbol 1 or Symbols 8 and 9 as applicable) Commercial Automobile Liability
coverage on an"occurrence" form including coverage for all owned,hired,and non-owned
vehicles. The Combined Single Limit per occurrence shall not be less than$2,000,000.
If Contractor operates a personally-owned vehicle for business use under this contract, the
Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the
contract, business automobile liability coverage for all owned vehicles on an "occurrence"
form. The Combined Single Limit.per occurrence shall not be less than$2,000,000.
D. Workers'Compensation Insurance
The Consultant, its subcontractors, if any, and all employers providing work, labor or
materials under this Contract are subject employers under the Oregon Workers'
Compensation Law and shall comply with ORS 656.017, which requires them to provide
workers' compensation coverage that satisfies Oregon law for all their subject workers.
Out-of-state employers must provide Oregon workers' compensation coverage for their
workers who work at a single location within Oregon for more than 30 days in a calendar
year. Consultants who perform work without the assistance or labor of any employee need
not obtain such coverage. This shall include Employer's Liability Insurance with coverage
limits of not less than$1,000,000 each accident.
E. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional Liability,
shall include the City its officers, employees, agents and representatives as additional
insureds with respect to this contract. Coverage will be endorsed to provide a"per project"
aggregate.
F. Extended Reporting Coverage
If any of the aforementioned liability insurance is arranged on a "claims-made" basis,
Extended Reporting coverage will be required at the completion of this contract to a
duration of 24 months or the maximum time period the Consultant's insurer will provide
such if less than 24 months. Consultant will be responsible for furnishing certification of
Extended Reporting coverage as described or continuous "claims-made" liability coverage
for 24 months following contract completion. Continuous "claims-made" coverage will be
acceptable in lieu of Extended Reporting coverage, provided its retroactive date is on or
before the effective date of this contract. Coverage will be endorsed to provide a "per
project"aggregate.
G. Insurance Carrier Rating
Coverage provided by the Consultant must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M. Best rating of"A-VII" or better, or equivalent. The City reserves the right
to reject all or any insurance carrier(s)with an unacceptable financial rating.
H. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If the Contractor is self-insured for
commercial general liability or automobile liability insurance the Contractor must provide
evidence of such self-insurance. The Contractor must provide a Certificate of Insurance
showing evidence of the coverage amounts on a form acceptable to the City. The City
reserves the right in its sole discretion to determine whether self-insurance is adequate.
I. Certificates of Insurance
As evidence of the insurance coverage required by the contract,the Consultant shall furnish
a Certificate of Insurance to the City. No contract shall be effective until the required
Certificates of Insurance have been received and approved by the City. The certificate will
specify and document all provisions within this contract and include a copy of Additional
Insured Endorsement. A renewal certificate will be sent to the address below prior to
coverage expiration.
J. Independent Contractor Status
The service or services to be rendered under this contract are those of an independent
contractor. Contractor is not an officer, employee or agent of the City as those terms are
used in ORS 30.265.
717- << ,�
K. Primary Coverage Clarification
The parties agree that Consultant's coverage shall be primary to the extent permitted by law.
The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
L. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability
and commercial automobile policies required by this contract.
A certificate in form satisfactory to the City certifying to the issuance of such insurance will
be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd
Tigard,Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as a true copy by an
authorized representative of the issuing insurance company may be required to be forwarded to
the above address.
Such policies or certificates must be delivered prior to commencement of the work.
The procuring of such required insurance shall not be construed to limit Consultant's liability
hereunder. Notwithstanding said insurance, Consultant shall be obligated for the total amount
of any damage,injury,or loss caused by negligence or neglect connected with this contract.
9. Termination Without Cause
At any time and without cause, City shall have the right in its sole discretion, to terminate this
Agreement by giving notice to Consultant. If City terminates the contract pursuant to this
paragraph,it shall pay Consultant for services rendered to the date of termination.
10. Termination With Cause
A. City may terminate this Agreement effective upon delivery of written notice to
Consultant, or at such later date as may be established by City, under any of the
following conditions:
1) If City funding from federal, state,local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated
quantity of services. This Agreement may be modified to accommodate a
reduction in funds.
2) If Federal or State regulations or guidelines are modified, changed, or
interpreted in such a way that the services are no longer allowable or
appropriate for purchase under this Agreement.
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3) If any license or certificate required by law or regulation to be held by
Consultant, its subcontractors, agents, and employees to provide the services
required by this Agreement is for any reason denied, revoked, or not
renewed.
4) If Consultant becomes insolvent, if voluntary or involuntary petition in
bankruptcy is filed by or against Consultant, if a receiver or trustee is
appointed for Consultant, or if there is an assignment for the benefit of
creditors of Consultant.
Any such termination of this agreement under paragraph (A) shall be without
prejudice to any obligations or liabilities of either party already accrued prior to such
termination.
B. City, by written notice of default (including breach of contract) to Consultant, may
terminate the whole or any part of this Agreement:
1) If Consultant fails to provide services called for by this agreement within the
time specified herein or any extension thereof, or
2) If Consultant fails to perform any of the other provisions of this Agreement,
or so fails to pursue the work as to endanger performance of this agreement
in accordance with its terms, and after receipt of written notice from City,
fails to correct such failures within ten days or such other period as City may
authorize.
3) If Consultant fails to eliminate a conflict as described in Section 14 of this
agreement.
The rights and remedies of City provided in the above clause related to defaults
(including breach of contract) by Consultant shall not be exclusive and are in addition
to any other rights and remedies provided by law or under this Agreement.
If City terminates this Agreement.under paragraph (B), Consultant shall be entitled
to receive as full payment for all services satisfactorily rendered and expenses
incurred, an amount which bears the same ratio to the total fees specified in this
Agreement as the services satisfactorily rendered by Consultant bear to the total
services otherwise required to be performed for such total fee; provided, that there
shall be deducted from such amount the amount of damages, if any, sustained by
City due to breach of contract by Consultant. Damages for breach of contract shall
be those allowed by Oregon law, reasonable and necessary attorney fees, and other
costs of litigation at trial and upon appeal.
11. Non-Waiver
The failure of City to insist upon or enforce strict performance by Consultant of any of the
terms of this Agreement or to exercise any rights hereunder, should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
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on any future occasion.
12. Method and Place of Giving Notice, Submitting Bills and Making Payments
All notices, bills and payments shall be made in writing and may be given by personal delivery,
mail, or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The
following addresses shall be used to transmit notices,bills,payments, and other information:
Crry or TIGARD GREENWORKS
Attn: Sean Farrelly Attn: Nlike Faha
Address: 13125 SW Hall Blvd. Address: 24 NW 2nd Avenue, Suite 200
Tigard,Oregon 97223 Portland, Oregon 97209
Phone: (503) 718-2420 Phone: 503-222-5612
Fax: (503) 718-2420 Fax:
Email: sewn e,tigard-ongov Email: mikef&reemvorkspc.com
and when so addressed, shall be deemed given upon deposit in the United States mail,postage
prepaid, or when so faxed, shall be deemed given upon successful fax. In all other instances,
notices,bills and payments shall be deemed given at the time of actual delivery. Changes may
be made in the names and addresses of the person to who notices,bills and payments are to be
given by giving written notice pursuant to this paragraph.
13. Merger
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
Agreement. No modification of this Agreement shall be effective unless and until it is made in
writing and signed by both parties.
14. Professional Services
The City requires that services provided pursuant to this agreement shall be provided to the
City by an Consultant, which does not represent clients on matters contrary to City interests.
Further, Consultant shall not engage services of an Consultant and/or other professional who
individually, or through members of his/her same firm, represents clients on matters contrary
to City interests.
Should the Consultant represent clients on matters contrary to City interests or engage the
services of an Consultant and/or other professional who individually, or through members of
his/her same firm, represents clients on matters contrary to City interests, Consultant shall
consult with the appropriate City representative regarding the conflict.
After such consultation, the Consultant shall have 30 days to eliminate the conflict to the
satisfaction of the City. If such conflict is not eliminated within the specified time period, the
agreement may be terminated pursuant to Section 10 (B-3) of this agreement.
15. Force Majeure
Neither City nor Consultant shall be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine
10 1 13 ,1
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause; provided that the parties so disenabled shall
within ten days from the beginning of such delay,notify the other party in writing of the cause
of delay and its probable extent. Such notification shall not be the basis for a claim for
additional compensation. Each party shall,however, make all reasonable efforts to remove or
eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
16. Non-Discrimination
Consultant agrees to comply with all applicable requirements of federal and state civil rights
and rehabilitation statues, rules, and regulations. Consultant also shall comply with the
Americans with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative
rules established pursuant to those laws. All facilities designed by Consultant under this
contract shall be designed to be readily accessible to and usable by individuals with disabilities
as required by the Americans with Disabilities Act.
17. Errors
Consultant shall perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
18. Extra ,Changes Work
Only the City's Project Manager may authorize extra (and/or change) work. Failure of
Consultant to secure authorization for extra work shall constitute a waiver of all right to
adjustment in the contract price or contract time due to such unauthorized extra work and
Consultant thereafter shall be entitled to no compensation whatsoever for the performance of
such work.
19. Governing Law
The provisions of this Agreement shall be construed in accordance with the provisions of the
laws of the State of Oregon. Any action or suits involving any question arising under this
Agreement must be brought in the appropriate court of the State of Oregon.
20. Compliance With Applicable Law
Consultant shall comply with all federal, state, and local laws and ordinances applicable to the
work under this Agreement,including those set forth in ORS 279A,279B,and 279C.
21. Conflict Between Terms
It is further expressly agreed by and between the parties hereto that should there be any
conflict between the terms of this instrument in the proposal of the contract, this instrument
shall control and nothing herein shall be considered as an acceptance of the said terms of said
proposal conflicting herewith.
22. Access to Records
City shall have access to such books, documents, papers and records of Consultant as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts
and transcripts.
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23. Audit
Consultant shall maintain records to assure conformance with the terms and conditions of this
Agreement,and to assure adequate performance and accurate expenditures within the contract
period. Consultant agrees to permit City, the State of Oregon,the federal government, or their
duty authorized representatives to audit all records pertaining to this Agreement to assure the
accurate expenditure of funds.
24. Severability
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction, the validity of the remaining terms and provisions shall
not be affected to the extent that it did not materially affect the intent of the parties when they
entered into the agreement.
25. Industrial Accident Fund Payment
Consultant shall pay all contributions or amount due the Industrial Accident Fund form that
Consultant or subcontractors incur during the performance of this Agreement.
26. Complete Agreement
This Agreement,including the exhibits,is intended both as a final expression of the Agreement
between the Parties and as a complete and exclusive statement of the terms. In the event of an
inconsistency between a provision in the main body of the Agreement and a provision in the
Exhibits, the provision in the main body of the Agreement shall control. In the event of an
inconsistency between Exhibit A and Exhibit B,Exhibit A shall control.
No waiver,consent,modification,or change of terms of this Agreement shall bind either party
unless in writing and signed by both parties. Such waiver, consent, modification, or change if
made,shall be effective only in specific instances and for the specific purpose given. There are
no understandings, agreements, or representations, oral or written, not specified herein
regarding this Agreement. Consultant,by the signature of its authorized representative,hereby
acknowledges that he/she has read this Agreement, understands it and agrees to be bound by
its terms and conditions.
CITY OF TIGARD GREENWORKS PC
By: Marty Wine,City Manager B :Authorized Contractor Representative
Date Date
121F
EXHIBIT A
SCOPE OF SERVICES
The Consultant shall render professional services as described below:
Task A: Project Start Up Qune July)
A.1 Kick-off meeting with City/CCDA staff to identify goals, schedule and approach: meet with
City/CCDA staff to identify goals, schedule,and approach. Discuss project objectives,potential
issues, evaluation criteria,and begin to identify key opportunity areas.
A.2 Background Research and Base Sheet: Review existing information relating to the site and its
context,including but not limited to:Tigard Downtown Improvement Plan;Downtown Streetscape
Plan;design documents from Burnham and Main Street improvement projects; Comprehensive
Plan,Transportation System Plan, City development code,Main Street Construction document set,
and other relevant planning documents.
This task will focus on collecting available data to develop an understanding and inventory of
topography,geotechnical conditions, drainage requirements, existing facilities,existing utilities,land
use and permit requirements, transportation,circulation, sight lines, and environmental conditions.
This may include the use of available GIS data,geotechnical data from projects in the area,and
existing data gathered by the City of Tigard for the Main Street project.We will develop a
comprehensive list of documentation that will likely be required for development of the project.We
will prepare an overall project base sheet for use as the project evolves.
A.3 Meet with citizen Urban Renewal Improvement Programs Joint Committee to share project
goals, schedule and approach.
Task B: Site Analysis and Program Promotion Qune July)
B.1 Site Visit: Consultant team will conduct an initial site visit of the project area with City staff. The
project team will document existing conditions, opportunities, and challenges with photos.The
project
team will observe the privately owned areas between the sidewalk and building facade to increase the
street's curb appeal and provide spaces for outdoor seating and sidewalk activation
B.2 Photo documentation of existing conditions, site opportunities and challenges on privately
owned landscaped/paved areas on Main Street to be presented in PowerPoint: Develop an existing
conditions
catalogue of site photos with individual photos keyed onto an overall project base map and develop
a site opportunities and challenges map of the project area.
B.3 Potential grantee meetings: Consultants along with city staff will attend up to 4 meetings with
property owners who are considering applying for the program.
Task C: Project Selection (August/September)
Interested property owners will be encouraged to submit an application for a matching grant to
construct the project. Project(s)will be selected by the Urban Renewal Improvement Programs Joint
13
Committee based on the project's potential impact on Strolling Street program objectives and on
maximizing private investment (ratio of public funds to private funds). It is anticipated that in the
program's first year there will be funding for at least one large and one small project or three small
projects.The City of Tigard will notify consultant of project selection.
C.1 Meet with the property owner(s) and site visit. Members of consultant team and staff will meet
with the property owners to finalize project goals,budget,and schedule for the projects. Conduct an
initial site visit with City staff and individual property owners of the selected project areas.The
project team will document existing conditions with photos.
C.2 Prepare draft design development-level plan:The project team will prepare draft design
development plans for the projects in one design development package submittal. The design
development package will include preliminary plans, sections,and details, associated CSI
specifications, and construction cost estimates that appropriately describe the project prior to
proceeding to construction documents.The draft design development package will be submitted to
the City/CCDA staff and property owners for review. Project team will assist City/CCDA staff and
property owners with any questions during the review period.
C.3 Prepare the final plan (including irrigation plan if needed), estimate of construction costs,and
maintenance schedule: Construction documents,including QA/QC,Technical Drawings,and
Specifications will be prepared as part of a bid package for contractors. Typically,the drawings and
specifications for site improvements may include demolition and.site protection of existing features,
layout of proposed features,grading,materials, furnishings,planting design,irrigation design and
lighting. Prepare the drawings in electronic format and coordinate these documents with those of
the project team resulting in a clear,precise bid package that is desirable for both the client and
bidders.We will provide deliverables at design development (50%)where the details are worked out
and final contract documents (100%) that lead to successful bids. Each deliverable is followed by a
client review period which follows with a face-to-face meeting(if necessary) to ensure that we fully
understand the intent and meaning of each comment and respond appropriately.A final
Construction Cost Estimate will be created prior to bidding for the most up-to-date analysis. The
project team will identify maintenance concerns and schedule for maintenance activities based on
the design changes.
Task D. Project Construction (September-November)
The property owner privately contracts with a landscaping contractor.
Task D.1.Assist with bidding and construction administration: During the bid process,consultant
team will assist the client in responding to bidders'questions as well as reviewing the bids if needed.
The consultant will provide submittal review, answer contractor clarification questions,and attend
up to two site visits when necessary.
Task D.2. Review completed project(s) to determine consistency with plans: Consultant will provide
a final site observation to determine if the completed projects are consistent with the construction
documents set.
Task E. Public Meetings (FY 2014-15)
Task E.1.Attend up to two additional public meetings with the Urban Renewal Improvement
Programs Joint Committee,City Center Advisory Commission,and/or City Center Development
141t,' ., , .
Agency Board (City Council) as requested.
Task F. On-retainer services (FY 2015-17)
Note.Contingent on funding for FY 15-16 and FY 16-17
After initial start-up tasks and completion of projects in Fiscal Year 14-15,it is anticipated there
would be at least 3 new projects a year for the following two fiscal years 2015-16 and 2016-17
Task F.1. Support Services: Project Team will provide support services for an additional 3 new
projects per year and provide assistance similar to tasks C.1 —CA. Consultant will provide one
construction document package per year that may include up to 3 projects total.
Assumptions:
• A total of(3) construction document packages will be developed,with one package delivered
per year of the contract.
• The construction document packages will define improvements at a total of 8 project sites
within the project area for the three year duration of the project. These projects will consist of 4
small projects and 4 medium to large projects.
• A small project is defined as a small design modification to the site including the addition of
site furnishings such as benches, trash cans, signage,or bike rack etc. Small projects may include a
planter area for additional plantings requiring water service for irrigation. Small projects may include
demo of existing concrete and reconfiguration of concrete surfaces for circulation.
• A medium to large project is defined as a more significant intervention into the site which
may include seat walls,lighting,art installation, decorative hardscape changes (pavers,decorative
stone,etc.) flow through planters for stormwater treatment, or a water feature.
• A total of(4) of the total 8 projects will be allocated for electrical engineering. If projects
require additional electrical engineering in excess of the 4 allocated projects, additional services
would be required.
Fee Schedule
For this contract,hourly rates are as follows:
Staff/Hourly Rate
GREENWORKS
Principal/Technical Director: $165.00
Senior Associate II: $130.00
Landscape Architect III: $125.00
Landscape Architect II: $110.00
Landscape Architect I: $95.00
Landscape Designer III: $90.00
Landscape Designer III: $90.00
Landscape Designer I: $75.00
Clerical/Administrative: $75.00
Sub-consultants
KPFF CIVIL RATES
Principal: $190
15 1'
Senior Project Manager: $140 - $180
Project Manager: $120- $145
Project Engineer: $95 -$135
Design Engineer/Designer: $80 - $105
Draftsperson/Technician: $75 - $100
Project Administrator: $65 - $75
Clerical: $65
(If needed)
KPFF SURVEY RATES
Survey Manager: $150
Project Surveyor: $95 - $115
Survey Technician: $70-$95
Two-Person Survey Crew: $135 - $165
Three-Person Survey Crew: $185 - $215
Project Administrator: $65 - $75
Clerical: $65
REYES ENGINEERING
Principal: $201 per hour
Associate Principal: $191 per hour
Associate: $175 per hour
Project Manager: $166 per hour
Renewable Energy Specialist: $161 per hour
Senior Lighting Designer: $151 per hour
Senior Telecommunications/Security Specialist: $151 per hour
Senior Electrical Engineer: $151 per hour
Senior Designer$134 per hour
Electrical Engineer$133 per hour
Lighting Designer$128 per hour
Electrical Designer$123 per hour
CAD Operator$90 per hour
Clerical$81 per hour
16 � ,
EXHIBIT B
CONSULTANT'S PROPOSAL
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Proposo!for
City of Tigard
Strolling Street Program- Landscape Architecture Services
May 19, 2014
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May 19, 2014
Submitted To:
Sean Farrelly, Redevelopment Project Manager
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
sean@tigard-or.gov
Submitted By:
Green Works, PC
Landscape Architecture I Environmental Design
24 NW 2nd Avenue,Suite 100
Portland,OR 97209
p.503.222.5612
f.503.222.2283
www.greenworkspc.com
This proposal is printed on 100%recycled paper.
Please recycle.
May 19,2014
Sean Farrelly, Redevelopment Project Manager
City of Tigard
13125 SW Hall Blvd.
Tigard,OR 97223
sean@tigard-or.gov
RE: Proposal for Tigard Strolling Street Program-Landscape Architecture Services
Dear Sean,
GreenWorks excels at providing well-designed environments that integrate sustainable design into the fabric of
urban life. Our expertise in combining technical aspects of urban design with sensitivity to the site and context
makes us especially suited to perform the variety of tasks within your scope of services for the Strolling Street
Program.The Strolling Street Program is a significant indicator of care and desire for success by the City of Tigard
for the success of its Main Street.This program differs from typical city contracts in that the City of Tigard and
private property owners are co-partners in the ultimate constructed product on private property.GreenWorks is
the best team for this project because we understand the following critical elements needed to make this project
a success:
• Community Engagement Expertise:We understand that this is ultimately a partnership with the public.
The special nature of this project requires careful listening and translating that into on-the-ground
strategies to ensure all parties feel heard and see physical validation and results.
• Creative Solutions and Innovative Problem Solving:We approach each project as a unique opportunity and
will specialize our approach to the City of Tigard's needs.
• Communicate,Communicate,Communicate:This is a special project with the emphasis on getting results
on the ground and using the available budget for that purpose.The ability to communicate consistently
with clarity on all matters of the project is imperative, and this is a skill in which our design team excels.
The project team that we have assembled for this proposal brings a wealth of experience and a history of
successful collaboration on similar projects.Our team includes KPFF Consulting Engineers for civil engineering and
Reyes Engineering to provide electrical engineering.
As principal, I am authorized to represent our firm in any negotiations and to sign contracts. Please contact me
with any questions.We look forward to working with you.
Sincerely,
Mike Faha,ASLA, LEED AP
Principal Landscape Architect
mikef@greenworkspc.com 1 503.222.5616
GreenWorks, PC
Landscape Architecture. Environmental Design
24 NW 2nd Avenue,Suite 100
Portland,Oregon 97209
p.503.222.5612
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A Path in the Woods:
The Boones Ferry
Road Refinement Plan
proposed an innovative
streetscape and green
infrastructure strategy.
The overall character
of the streetscape was
designed to support the
vision set forth in the
Lake Grove Village Center
Plan to reflect the natural
beauty of the surrounding
evergreen forest.
1. QUALIFICATIONS OF PROPOSER
At GreenWorks,we work in the planning and design of exterior spaces and •N Pk
f,
places.Since 1997,GreenWorks has focused its practice on the local region,
creating memorable and sustainable environments by providing design and
planning services that focus on creating safe streetscape environments for +►
pedestrians, bicycles,and vehicles.We understand the engineering realities
of streetscape design like existing drainage systems, utilities and other
infrastructure,construction costs and schedules.We know the importance of
accommodating the needs of businesses, residents and interested citizens.
We will work hard to help create a distinctive streetscape for the City of
Tigard that reflects the values and desires of the community. GreenWorks has
provided services for over SO similar streetscape projects throughout the Pacific,.
Northwest.We can provide a variety of project processes and graphics styles to
help stakeholders visualize the project.
Our unique design approach includes using a"sustainability filter"to assess
each project undertaken.We use this filter to consider key site factors to be
Tanner Springs Park
looked at during a design process including:soils,vegetation,stormwater,water
use,energy use, habitat values,the use of recycled materials,and educational
opportunities.Our past experience equips us to design your unique project Our Downtown streetscape and Main as you envision it.We will approach this effort as a distinct opportunity,and Street Portfolio Includes:
we will determine what makes the project work for you.Our commitment Denver Avenue streetscape
to service,creativity and environmental stewardship is summed up in our 102nd Avenue Green Street
GreenWorks vision: Sisters Cascade Avenue Streetscape
Integrating people and nature through Lake Oswego 2nd Avenue Streetscape
Lake Oswego Boones Ferry Road
creative and sustainable design Lake Oswego"A"Avenue Demonstration
INNOVATIVE DOWNTOWN STREETSCAPES/MAIN STREETS Street Project
Our technical expertise and experience with successful streetscape projects in Tualatin—Boones Ferry Rd Downtown
both urban and rural settings demonstrates that we understand the benefits of Enhancement
a well-designed streetscape and a safe multi-modal transportation system.The Tualatin—West Commons Downtown
spaces and systems we design are not only safe and attractive, but also durable Enhancement
and timeless.We have a team of skilled designers,artists,and engineers who
can clearly communicate ideas and complex information with illustrative Canby 2nd Avenue Main Street Project
plans,sections,and perspective drawings. In addition to traditional methods City of Dallas Streetscape Design
of presenting design concepts,we have the technical ability to efficiently Gresham Main Street Reconstruction
produce interactive 3D models,which we have found to be extremely useful Independence Downtown Revitalization
to communicate the scale and"feel"of a place to audiences with diverse
backgrounds. McMinnville CBD Sidewalk Repair
Oregon City-7th Street
PUBLIC INVOLVEMENT/CONSENSUS- BUILDING Oregon City- Beavercreek Road
The GreenWorks team is well equipped to utilize public outreach tools and
methods proven effective on past projects,as well as tailor outreach to the Oregon City Main Street
specific needs of this project.Our team has experience with all facets of public Pendleton-Court Avenue
outreach,including one-on-one interviews,questionnaires and surveys, audio Sandpoint Downtown Streetscape
and video recordings,group facilitation,workshops and Charrettes, listening The Dalles Riverfront Connections
posts,open houses,community forums,and web-based interfaces to reach
different audiences.We will draw on our experience to customize all of the Vernonia Downtown Streetscape
project's outreach events to match the needs of the individual stakeholder Corvallis City Hall Streetscape
groups with the end goal of developing a creative,widely-supported Corvallis Downtown Fire Station Streetscape
streetscape concept that will be engineered,funded,and built.
Bingen Downtown Revitalization
Cosmopolis Downtown Corridor
Improvements
GRIER I ' 1
1. QUALIFICATIONS OF PROPOSER
MIKE FAHA, ASLA, LEED AP PRINCIPAL LANDSCAPE ARCHITECT
Mike Faha is a registered landscape architect and a founding Principal of GreenWorks. Mike's
primary professional interest is in creating livable,sustainable communities that balance
economic,ecological,and social needs. Mike leads planning and design project teams which
integrate urban ecology,green infrastructure,and urban design on a variety of project
types.With over 27 years of experience, Mike is adept at working with clients,regulators,
stakeholders and the public in creating projects with broad support. His prior employment
with engineering,ecological and landscape architectural firms helped to propel him into a
leadership role that integrates various professional disciplines, and helps clients meet broad-
L. ' based community design objectives. Mike earned his Bachelor of Science degree from Oregon
State University.
Relevant projects include:Sisters Cascade Avenue Streetscape, Denver Avenue Streetscape,
Gresham Gateway Project, Gresham Main Street, Independence Main Street Project, Lake
Oswego 2nd Avenue Green Street,Warner-Milne Green Street, Portland SE Clay Street Green
Street,Oregon City 7th Avenue Streetscape, Pendleton US 30 Gateway
ROBIN CRAIG PROJECT MANAGER, SENIOR ASSOCIATE, LANDSCAPE DESIGNER
Robin is a Senior Associate and Project Manager at GreenWorks with 20 years of experience.
She has an expansive background in a variety of design assignments including streetscape
design, master planning,and site analysis.A highly skilled project manager, Robin leads
projects from master planning and design development through construction.She excels
in serving clients utilizing excellent communication and illustration skills.Additional project
experience includes streetscape improvements,greenway systems,transportation corridor
1 planning,watershed and wildlife corridor analysis,community visioning,park system master
plans, UGB concept plans,and park master planning. In addition to owning her own design/
build landscape architecture firm for nine years,she spent several years as an Adjunct
Professor at North Carolina State University. Her course responsibilities included:graphics
for landscape architects,contemporary landscape theory,urban design studio,construction
and materials studio,site planning,and civic hydrology. Robin received a Bachelor of
Environmental Design in Landscape Architecture from North Carolina State University and a
Master of Landscape Architecture from the University of Virginia.
Relevant projects include:City of Tigard River Terrace Community Plan, Denver Avenue
Streetscape,Centennial Mills Master Plan, UC Davis West Village,TriMet Rockwood Station,
Sandpoint Green Streets,Astoria Waterfront Visioning,West Bull Mountain Concept Plan, City
of Newport Southbeach Transportation Plan,Cottonwood Corridor Transportation Plan, UC
Davis West Village Plan,Southeast Dundee Riverside Master Plan
TIM STRAND, PLA ASSOCIATE, PROJECT LANDSCAPE ARCHITEC-i
Tim is a landscape architect with over 10 years of experience. He brings his focus on
sustainability and design to a variety of project types including infrastructure,housing, urban
and community design,healthcare, recreation,and environmental projects.Tim is adept
at presentations and meeting facilitation with community groups and multi-disciplinary
professionals. He is an effective project manager and communicator,and he utilizes advanced
/ techniques in drafting,modeling and rendering. Prior to working at GreenWorks,Tim worked
for two years at landscape architecture firms in the Bay Area,where he also taught graduate
level design studios and courses in CAD and GIS at the University of California at Berkeley.Tim
received his Master of Landscape Architecture degree from UC-Berkeley and holds a Bachelor
of Sciences in Natural Resources and Environment, University of Michigan.
Relevant projects include:Sisters Cascade Avenue Streetscape, Portland-Milwaukie Light
Rail Transit Project,St. Helens US30-Columbia Boulevard Corridor Master Plan, Portland
SE Clay Street Green Street, Lake Oswego 2nd Street Green Street, Lincoln City NW Harbor
2 PEOPLE NATURE = k Design TI
I. QUALIFICATIONS OF PROPOSER
Avenue Streetscape,Oregon City OR-213 Gateway and Streetscape Project,Oregon City
Warner-Milne Green Street,Oregon City Beavercreek Green Street, Pendleton US30-Westgate
Intersection Improvements,Salem Commercial Street Bridge at Pringle Creek,Salem Eola
Drive Streetscape,Sunnyvale Murphy Avenue Streetscape(completed while at RHAA)
JEFF BOGGESS LANDSCAPE DESIGNER
Jeff is a landscape designer with nearly 8 years of experience. He has an extensive background
on a variety of assignments including project management from design through construction, 3 ,
research and community workshop organization. In addition to streetscape design,his
experience includes urban parks and plazas,educational facilities, historic restorations,
sports complexes and community master plans.Additional project capabilities include
community outreach, public involvement and excellent graphic and illustration skills.Jeff is a ,
skilled designer with a penchant for envisioning big ideas that guide design and artfully solve
complex design issues.Jeff received a Bachelor in Landscape Architecture from Cal Poly San
Luis Obispo in 2002.
Relevant projects include:St. Helens US30-Columbia Boulevard Corridor Master Plan,City
of Dallas Streetscape Design, Portland EPA Green Infrastructure Scenarios, Centennial Mills
Master Plan,Tigard River Terrace Master Plan,Astoria Riverwalk, Metro Blue Heron Visioning
Study, Portland Gateway Station
SUBCONSULTANT TEAM: KPFF CONSULTING ENGINEERS 8, REYES ENGINEERING
CURTIS C. VANDERZANDEN, PE, CIVIL PRINCIPAL-IN-CHARGE
Curt has more than 28 years of experience in civil engineering and project management,
including development of preliminary designs and construction documents for numerous
public infrastructure and site development projects for both public and private clients. j }
*ys;n
Curt is also experienced in public involvement,quality assurance/quality control and the
management of multidisciplinary teams.Curt joined KPFF in 1986,was named a principal in
2009,and has worked on numerous projects with Greenworks, PC throughout his career. Curt
earned his AAS is Architectural Drafting Technology from Portland Community College. He is a
Professional Civil Engineer in Oregon and Washington.
Relevant projects include: Portland SE Clay Street Green Street(with Greenworks),City of
Portland, Bureau of Transportation,SE Division Streetscape Improvements,City of Dallas
Streetscape Design(with Greenworks)Sherwood Historic Downtown Streetscape Master
Plan,Oregon City Main Street Improvements, Hood River Columbia Street Improvements,
Hood River Waterfront Park(with Greenworks),The Portland Trailblazers, Moda
Center Improvements(with Greenworks)Oregon Department of Transportation, US 97
Improvements, Portland Spring Garden Street Sidewalk Infill,SE Foster Road Improvements
FLAVIANO REYES,JR., PE, PRINCIPAL, SENIOR ELECTRICAL ENGINEER
Flaviano has over 25 years of experience in the engineering of power distribution systems,fire
alarm systems, lighting systems,telecommunications infrastructure design,and renewable
energy solutions. His experience involves project management using the work breakdown
structure for all phases of electrical design and construction, including schematic design,
design development,construction documents and construction administration. Flaviano
holds a Certificate of Professional Development in Project Management from Portland State
University and received his Bachelor of Science in Electrical Engineering from Oregon State
University. Flaviano started Reyes Engineering in 1999,a certified MBE/DBE/ESB in Oregon.
Relevant projects include: Portland Parks and Recreation South Waterfront Greenway Central
District, Portland Parks and Recreation South Waterfront Neighborhood Park,Gerding Edlen
Development-John Ross Tower,Washington Park Restroom Remodel, Portland Parks and
Recreation Patton Square Park
GREEN I ' 3
1. QUALIFICATIONS OF PROPOSER
SISTERS CASCADE AVENUE (US 20)STREETSCAPE PLAN
Sisters,Oregon
GreenWorks was part of the team working on the Cascade Avenue(US
- 20)Streetscape Plan in Sisters,OR.Thousands of trucks and passenger
vehicles travel through the tourism-based town each day. US 20 is both
a main street that supports dozens of businesses and a major regional
freight route.As a result,conflicts regularly arise between local and
through traffic and pedestrians shopping and seeking entertainment
within the scenic downtown corridor.The Cascade Avenue Streetscape
REFERENCE: Plan makes improvements to US 20 that address pedestrian/motorist
DELLA MOSIER, PE, ROADWAY MANAGER conflicts and improve the walk-ability of downtown Sisters.The
ODOT Region 4 Project Delivery Building intended result is to improve economic development within the
63055 N. Highway 97, Bldg M I Bend,OR 97701 community.The project team presented five different streetscape
phone: 541.388.6121 design concepts for the community to review.The team returned a
email: Della.D.MOSIER@odot.state.or.us Preferred Streetscape Design Concept with various alternatives for
each set of streetscape features like trees,furniture,and paving.
►� 7 . .ate
' DENVER AVENUE STREETSCAPE
Portland,Oregon
The Denver Avenue Streetscape Project,one phase in the larger
4 Downtown Kenton Redevelopment Project led by the Portland
�A r Development Commission,covers the four-block historic Kenton
business district in north Portland.The initial phase of the streetscape
J design developed an overall concept for the street section including
the widening of sidewalks,addition of bike lanes and the restructuring
of existing parking,drive lanes and medians.The design developed
working with a Citizen Advisory Committee,Technical Advisory
Committee and with input from the public at open house meetings.
REFERENCE: The schematic phase developed an overall street layout for the
CAROL HERZBERG, PROJECT COORDINATOR corridor that defined paving patterns, materials,street trees,site
Portland Development Commission furniture, ornamental light fixtures,and the design of gateways at
222 NW 5th Ave I Portland,OR 97209-3859 either end of the corridor.
phone:503.823.3276
email: herzbergc@pdc.us RIVER TERRACE COMMUNITY PLAN
Tigard,Oregon
GreenWorks is assisting the City of Tigard to vision the new main
street for the River Terrace community.The new center spine of
the community,which is parallel to and east of Roy Rogers Road, is
envisioned as a boulevard that seamlessly integrates the River Terrace
Trail into its design, provides safe and comfortable multi-modal
travel options,and includes high-quality pedestrian-scale design
treatments that defines it as the neighborhood's signature street. In
order to successfully balance mobility with safety and comfort,it will
be important to control speeds along this street through a variety of
design approaches in such a way as to facilitate through travel but
not attract cut-through traffic. Residential parking and access needs
REFERENCE: are carefully being considered during the design process,including,
KENNY ASHER, COMMUNITY DEVELOPMENT DIR. at a minimum,an evaluation of how any proposed parking and access
City of Tigard would impact trail users,vehicular travel speeds and volumes, and
13125 SW Hall Blvd I Tigard, OR 97223 subdivision design(e.g. block length and orientation of dwelling
phone:503.718.2443 units).The overall design of the street will serve to enhance the
email: kennya@tigard-or.gov neighborhood and the adjacent residences and not serve as a barrier
to those who will live on either side of it in the future.
4 PEOPLE -i.NATURE -,Design"'
2. UNDERSTANDING AND METHODOLOGY
PROJECT UNDERSTANDING
Tigard has an historic downtown with rich character and an excellent
foundation upon which to build for the future.The City of Tigard and its
residents have worked diligently on the vision and implementation of the
Downtown Improvement Plan since 2005. Essential to the creation of a new
downtown for Tigard were the land use and design regulations that required
new development to achieve the community's objectives such as the creation
of a logical and interconnected circulation system;extension of the"green"
throughout downtown;development of a pedestrian-oriented building pattern .
and streetscape;and opportunities for both residential development and
commerce to occur in ways that are compatible and complementary.The
overall goal of the Tigard Downtown Improvement Plan(TDIP) is to design a Relevant Experience providing public
downtown neighborhood (an "urban village")that integrates anticipated and involvement to Street-related projects
desired changes into a clear and coherent strategy, preserves what is desirable Ashland Stormwater Plan
in the area,and promotes a public"green"and open space character that is Clay Street Green Street
consistent with the City of Tigard's standards and its vision for the community Dallas Streetscape
and its downtown.
Damascus Comprehensive Plan Workshop
Most importantly for this work scope,TDIP also respects the flexibility of Denver Avenue Streetscape
existing residents and property owners with regard to the use of their property,
while laying the framework for urbanization that will result in a distinctive, Fairview Woods Park
vibrant neighborhood.The TDIP established a framework to guide public and Graham Oaks Nature Park
private investment and development in the Downtown area, resulting in a Gresham CFTA Plaza
cohesive,functional,attractive and"uniquely Tigard"downtown district.
Gresham Main Street
This project is critical to successful implementation of the TDIP because Gresham Main City Park Master Plan
by working with the private property owners to extend that vision for the Hogan Butte Nature Park
downtown,it will create a consistent urban design language for the streetscape.
The Main Street Green Street project,now underway,will vastly improve Hood River Waterfront Park
the street's public Right of Way(ROW)with new landscaping,street trees, Lewelling Community Park
streetlights,furniture, public art and safer pedestrian crossings. However,these Madison Avenue Streetscape Improvements
improvements cease at the street right of way.Across main street there are
unique opportunities where there is an area between the street right of way Metro Greenspaces Planning and Public
and the fagade of the private businesses to encourage a seamless connection of Involvement
the public realm. OSU Center for Urban Horticulture
The new Strolling Street Program will offer assistance to improve privately- Pendleton Court Avenue/River Parkway
owned areas between the sidewalk and building fagade to increase the Tanner Springs Daylighting
street's curb appeal and provide spaces for outdoor seating and events.The The Dalles Riverfront Connections
program is a partnership between Tigard's City Center Development Agency
(CCDA)and interested downtown property owners.The CCDA will cover up to
K percent of the cost to design and install landscaping and other elements
when the property owner agrees to maintain the improvements for five years.
The streetscape improvements will enhance the"public space"environment
and will reflect the overall streetscape design theme for the downtown area.
Increasing the attractiveness of public spaces,the streetscape and the private
property areas has a positive impact on local properties and can encourage
more extended stays in the district,which can help attract development.
APPROACH AND METHODOLOGY
The following paragraphs describe a framework that defines key components
of our proposed design approach for Main Street.We foresee these elements
as most critical to a successful outcome for the Main Street—Strolling Street
Landscaping Improvements: Engaging community outreach and involvement,
creative urban design and problem solving,and communication.
GRIM I ' 5
2. UNDERSTANDING AND METHODOLOGY
A. ENGAGING COMMUNITY OUTREACH AND INVOLVEMENT
This project is dependent upon a shared purpose between the private property
f owners and the City of Tigard to create a true"strolling street"that attracts
pedestrians with a comfortable and safe walking experience, buildings with
attractive fagades,and areas of visual appeal.Our approach to working with
the public is based on a strong belief that people want to know their voices are
being heard and that they are being taken seriously.GreenWorks establishes
' trust by truly listening to issues raised,documenting concerns, and working to
t +i identify solutions that do not compromise project goals.Through an inclusive
�. public involvement process,GreenWorks will help the community to envision
improvements within the private property areas, build consensus for solutions,
Clay Street Green Street GreenWorks worked and build excitement for the project.
with Portland Bureau of Environmental
Services on a streetscape design for a 12 B. CREATIVE URBAN DESIGN AND PROBLEM SOLVING
block section of SE Clay Street in the Central From the TDIP,one"great idea"centered on the"Evolution of Main Street:A
Eastside Industrial District(CEID).The nev,' two-sided retail street with unique small-scale shops bordered to the south by
green street v,ill pro,.ide a pedestrian friendly a pedestrian promenade with pocket parks,fountains,and plazas."Creating a
corridor from Ladd's Addition to the Eastbank high-quality pedestrian environment is paramount. During the design process
Esplanade.GreenWorks, BEs and several for the Main Street streetscape project,the characteristics of the, urban village
public stakeholder groups worked together in were refined through the selection of appropriate styles for street furnishings,
a series of public outreach meetings to obtain lighting, and sidewalk paving options.Those same design parts—or design
feedback and approval of the green street language—will be reviewed and considered for implementation beyond the
alternatives.The alternatives focus on several ROW to create special places that foster placemaking on Main Street for
environmental benefits including stormwater private properties. Unifying elements will be designed to create a consistent
management, pedestrian and bicycle activity, aesthetic across the parcels using a primary palette of materials similar the
and sustainable strategies.The project is Main Street streetscape materials.The intent is to allow specific materials to
currently under construction. vary from place to place while maintaining a recognizable"family of materials"
throughout the downtown that is consistent with the overall streetscape
theme. Primary characteristics of the unifying elements are texture,color,and
form from the streetscape project.
GreenWorks is adept at translating themes and design packages from the ROW
to the private property owner.We successfully worked with individual private
property owners on the ODOT TGM Sisters Cascade Avenue Streetscape project
where private property owners were able to pick and choose from the family
of design elements for their individual properties.GreenWorks is confident in
using existing design concepts as a springboard to generate innovative design
solutions that respond to private property needs while maintaining the vision
of the overall streetscape.Achieving this vision requires the kind of sensitive,
creative, and imaginative design approaches GreenWorks is renowned for
delivering.
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Independence Downtown Revitalization
6 PEOPLE 4 NATURE ,,DesignTM
2. UNDERSTANDING AND METHODOLOGY
C. COMMUNICATE, COMMUNICATE, COMMUNICATE
This is a special project with the emphasis on getting results on the ground
and using the available budget for that purpose.There is no time or budget for
lack of clarity by the design team.All communication with the City of Tigard
staff,the private property owners and the public must be consistent and clear
to prevent any back-tracking and repetition during the process.The ability to
communicate consistently with clarity on all matters of the project is imperative
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and is a skill in which our design team excels.GreenWorks has a particular
talent for creating fine presentation drawings that communicate design ideas
in an approachable and understandable manner and ultimately garner public
support.This represents just one aspect of the communication effort that will
be required for this project. Dependable communication with the City of Tigard
project manager will help insure that no detail is lost.
TASK A: PROJECT START UP (JUNE-JULY)
A.1 Kick-off meeting with City/CCDA staff to identify goals,schedule and Our 2nd Street project in the heart of downtown
approach:GreenWorks will meet with City/CCDA staff to identify goals, Lake Oswego has come to an end,and we wanted
schedule,and approach.We will discuss project objectives, potential issues, to show a few photos of the finished product.
evaluation criteria,and begin to identify key opportunity areas. with the slight narrowing of the curb to curb
A.2 Background Research and Base Sheet:GreenWorks will review existing width of the street,the City transformed the
information relating to the site and its context,including but not limited street into a beautiful modern streetscape within
to:Tigard Downtown Improvement Plan;Downtown Streetscape Plan; the core of the do\.:ntown business district.
design documents from Burnham and Main Street improvement projects; Widened sidewalks,street lights, benches,
Comprehensive Plan,Transportation System Plan,City development code, Main drir.ev.ays,street trees,and unique stormwater
Street Construction document set,and other relevant planning documents. planters were all delicately knitted together
This task will focus on collecting available data to develop an understanding by the design team to deliver a streetscape
and inventory of topography,geotechnical conditions,drainage requirements, project that will benefit the surrounding
existing facilities,existing utilities, land use and permit requirements, business community ;ihile protecting the urban
transportation,circulation,sight lines,and environmental conditions.This watershed.
may include the use of available GIS data,geotechnical data from projects in
the area,and existing data gathered by the City of Tigard for the Main Street
project.We will develop a comprehensive list of documentation that will likely
be required for development of the project.We will prepare an overall project
base sheet for use as the project evolves.
A.3 Meet with citizen Urban Renewal Improvement Programs Joint
Committee to review program:GreenWorks will meet with citizen Urban
Renewal Improvement Program to share project goals,schedule and approach.
A.4 Project Coordination:GreenWorks will prepare meeting agendas, meeting
notes for the City of Tigard staff and have time for coordination throughout the .
duration of the project.
TASK B: SITE ANALYSIS AND CONCEPT PLANS (JULY-AUGUST)
B.1 Site Visit:GreenWorks, KPFF,and Reyes Engineering will conduct an initial I
site visit of the project area with City staff.The project team will document
existing conditions,opportunities,and challenges with photos.The project
team will observe the privately owned areas between the sidewalk and building
fagade to increase the street's curb appeal and provide spaces for outdoor
seating and events. opt
B.2 Photo documentation of existing conditions,site opportunities and
challenges on privately owned landscaped/paved areas on Main Street to Astoria waterfront Streetscape Improvements
be presented in PowerPoint:GreenWorks will develop an existing conditions
GRIER I '
2. UNDERSTANDING AND METHODOLOGY
L
GreenWorks designs streets that are accessible to all,such as the St. Helens US 30 Corridor Plan
Denver Avenue Streetscape in North Portland.
catalogue of site photos with individual photos keyed onto analysis,and the testing of alternatives.The project sites will
the overall project base map and develop a site opportunities be studied in several scales and views,and then reviewed
and challenges map of the project area.We will present with the City/CCDA staff through drawings,precedent images,
findings to City/CCDA staff and Urban Renewal Improvement and material samples.GreenWorks will develop concept
Programs Joint Committee in a work session. Presentation of design alternatives that achieve the project goals while
materials will support discussion of possible site solutions to minimizing impacts to resources and respecting constraints.
be considered in the conceptual design options.Selection of The final deliverable of this task will be three conceptual,
spaces for exploration for the conceptual design process will illustrative designs of select spaces to illustrate the outcome
be decided at this time. for the private realm to include components such as paving,
6.3 Public Meeting#1:GreenWorks will facilitate a public
planters, landscape elements, lighting, benches,signage,as
well as an associated narrative summarizing the issues and
meeting in Tigard to obtain local input regarding existing impacts of each concept design alternative.
conditions along Main Street,critical design objectives and
parameters,and key design elements.All property owners will B.5 Develop three cost estimates:GreenWorks, KPFF,and
be invited to weigh in on key opportunities and challenges. Reyes will provide conceptual design level cost estimates
Discussion will facilitate development of conceptual designs for each of the conceptual illustrative designs.We provide
for selected spaces. our clients with detailed quantity takeoffs and pricing from
a construction project's conception phase to closeout.
B.4 Develop three conceptual,illustrative designs of select Accurate estimates are needed for budgeting,to verify or
spaces to illustrate the outcome for the private realm to modify design decisions at the various stages of the project
include components such as paving,planters,landscape development and to analyze the accuracy and fairness of
elements,lighting,benches,and signage:The concept, contractor bids.We maintain databases of historical and
or design theme,creates the backbone of the design.The current local and statewide construction and engineering cost
strongest, most successful projects allow the concept to figures including labor, material,and equipment costs.With
guide all decisions,from site layout to materials,as the design limited public dollars for this project, cost estimating during
evolves.The design concept will build thematically off the the design process is paramount to deliver the individual
elements developed in the Main Street project.GreenWorks projects within the defined budget.
focuses significant effort establishing a fitting and engaging
concept and developing it into a coherent plan,with regular B.6 Present Conceptual Design to City/CCDA staff:The
approval by the City of Tigard.This often involves research, project team will present the conceptual design alternatives
Dallas,Oregon Main Street Streetscape
8 PEOPLE 4 NATURE y ,,,Design TI
2. UNDERSTANDING AND METHODOLOGY
and the associated cost estimates of the selected spaces to C.3 Prepare draft design development-level plan:The
the City/CCDA staff.Conceptual designs will be refined based project team will prepare draft design development plans
on review and comments. for the large project and the small project in one design
development package submittal.The design development
6.7 Public Meeting#2:We will present the conceptual design package will include preliminary plans,sections,and details,
alternatives and the associated cost estimates of the selected associated CSI specifications,and construction cost estimates
spaces to the public and property owners. Discussion will that appropriately describe the project prior to proceeding
facilitate the desired design direction for the implementation to construction documents.The draft design development
of the concept on private property areas. package will be submitted to the City/CCDA staff and property
B.8 Establish Performance Criteria and Evaluate Concept owners for review. Project team will assist City/CCDA staff
Design Alternatives in a Work Session:GreenWorks will and property owners with any questions during the review
work with City/CCDA Staff to develop criteria for evaluating period.City staff will inventory and collect all comments from
and comparing the alternative alignments with weighting CCDA, private property owners, Urban Renewal Improvement
applied to the criteria to reflect prioritization.Criteria will be Programs Joint Committee,City Center Advisory Commission,
supplemented by comments provided at the Public Meetings. and/or City Center Development Agency Board.Comments
The criteria will be incorporated into a decision matrix that will be tabulated and submitted to project team in an Excel
will consider key elements,constraints and opportunities.The tracking form.
final deliverable for this phase will be a report summarizing C.4 Prepare the final plan(including irrigation plan if
the process and recommending the selection of a preferred needed),estimate of construction costs,and maintenance
alternative or alternatives for future design development.
schedule:Construction documents, including QA/QC,
TASK C: PROJECT SELECTION (SEPTEMBER)
Technical Drawings, and Specifications will be prepared
as art of a bid package for contractors.
Interested property owners will be encouraged to submit p p g Typically,the
drawings and specifications for site improvements may
an application for a matching grant to construct the project. include demolition and site protection of existing features,
Project(s)will be selected by a citizen committee based on the layout of proposed features,grading, materials,furnishings,
projects potential impact on Main Street and on maximizing planting design,irrigation design and lighting.GreenWorks
private investment(ratio of public funds to private funds). prepares the drawings in electronic format and coordinates
It is anticipated that in the program's first year there will be these documents with those of the project team resulting
funding for one large and one small project.The City of Tigard in a clear, precise bid package that is desirable for both the
will notify GreenWorks of project selection. client and bidders.We will provide deliverables at design
C.1 Meet with the property owner(s)and staff to finalize development(SO%)where the details are worked out and
goals,budget,and schedule:GreenWorks, KPFF,and Reyes final contract documents(100%)that lead to successful bids.
Engineering will meet with the property owners to finalize Each deliverable is followed by a client review period which
project goals,budget,and schedule for the large and small we often follow with a face-to-face meeting to ensure that we
project. fully understand the intent and meaning of each comment
and respond appropriately.A final Construction Cost Estimate
C.2 Site Visit:Immediately following Task CA Meeting will be created prior to bidding for the most up-to-date
with the Property Owners,GreenWorks, KPFF,and Reyes analysis.The project team will identify maintenance concerns
Engineering will conduct an initial site visit with City staff and and schedule for maintenance activities based on the design
individual property owners of the large project area and the changes. Both the large project and the small project will be
small project area.The project team will document existing submitted as one construction document package.
conditions with photos.
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2. UNDERSTANDING AND METHODOLOGY
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TASK D. PROJECT CONSTRUCTION (OCTOBER-NOVEMBER)
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Y 1 Task D:1.Assist with bidding and construction administration: During the bid
;, ,,E. ,�W I„.J, !• process,GreenWorks, KPFF,and Reyes will assist the client in responding to
bidders'questions as well as reviewing the bids if needed.The project team will
_ provide submittal review,answer contractor clarification questions,and attend up
to two site visits when necessary.
-- :.*777-V Task D:2. Review completed project(s)to determine consistency with plans:
GreenWorks will provide a final site observation to determine if the completed
Lincoln Cite Harbor Avenue Streetscape Project projects are consistent with the construction documents set.
TASK E. PUBLIC MEETINGS (FY 2014-15)
Task E:1.Attend up to two additional public meetings:GreenWorks will attend
up to 2 additional meetings with the Urban Renewal Improvement Programs Joint
Committee,City Center Advisory Commission,and/or City Center Development
Agency Board(City Council)as necessary.
TASK F. ON-RETAINER SERVICES (FY 2015-17)
After initial start-up tasks and completion of projects in Fiscal Year 14-15,it is
anticipated there would be a maximum of 3 new projects a year for the following
two fiscal years 2015-16 and 2016-17.These projects would require additional
assistance similar to tasks C.1-3.
Task F:1.Support Services: Project Team will provide support services for an
additional 3 new projects per year and provide assistance similar to tasks CA—
C.4. Project team will provide one CD package per year that may include up to 3
projects total.
3. COST PROPOSAL
Tasks Year GreenWorks KPFF Reyes Total
Task A-E 1 $12,000 $9,000 $9,900 $30,900
Task F 2 $6,000 $5,000 $5,000 $16,000
Task F 3 $6,000 $5,000 $5,000 $16,000
TOTAL $62,900
Assumptions:
• We will provide three concept designs and three associated cost estimates in Task B.
• We will provide one(1)construction document package for both projects in the first
year,Task C,one(1)construction document package detailing the three projects in
year two,and one(1)construction document package detailing the three projects in
year three.
• We assume of the eight total capital projects(years 1 through 3)only four of the
total eight would have electrical requirements. If more than four projects require
electrical,then we will need additional services.
10 PEOPLE -i NATURE . Design T11