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City Council Packet - 05/27/2014 1 _ City of Tigard TIGA- Tigard Business Meeting—Agenda TIGARD CITY COUNCIL&LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: May 27,2014 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be beard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171,ext. 2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: h t tp://live.tigard-o r.2ov CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. !PI a a' City of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: May 27,2014- 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION •EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss litigation likely to be filed, and real property negiations,under ORS 192.660(2) (h) and (e).All discussions arc confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:35 pm estimated time 1. DISCUSSION ON UPCOMING CONTRACTS 7:10 pm estimated time 7:30 PM 2. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications& Liaison Reports E. Call to Council and Staff for Non-Agenda Items 3. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Citizen Communication—Sign Up Sheet 4. CONSENT AGENDA: (Tigard City Council&Local Contract Review Board) These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. Approve City Council Minutes for: •April 8, 2014 •April 15, 2014 B. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT REGARDING THE CONSTRUCTION OF WATER PARTNERSHIP PROJECTS IN THE CITY OF GLADSTONE •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 5. 2014 WINNERS OF "IF I WERE MAYOR, I WOULD" CONTEST 7:40 pm estimated time 6. APPROVE RESOLUTION TO CONGRATULATE TIGARD HIGH TIGERETTES ON THEIR NATIONAL CHAMPIONSHIP 7:45 pm estimated time 7. RECEIVE UPDATE ON TIGARD TRIANGLE STRATEGIC PLAN 7:50 pm estimated time 8. DEVELOPMENT OF A WILLAMETTE RIVER WATER SUPPLY 8:10 pm estimated time 9. Local Contract Review Board AWARD CONTRACT FOR POLICE MOBILE DATA COMPUTERS UPGRADE PROJECT 8:40 pm estimated time 10. NON AGENDA ITEMS 8:45 pm estimated time 11. COUNCIL LIAISON REPORTS 12. EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 13. ADJOURNMENT 8:55 pm estimated time S.-A.( 0IL/ -Se ss/or,. AIS-1698 r 1. Business Meeting Meeting Date: 05/27/2014 Length (in minutes): 10 Minutes Agenda Title: Discussion on Upcoming Contracts Prepared For: Joseph Barrett Submitted By: Joseph Barrett, Financial and Information Services Item Type: Update, Discussion, Direct Staff Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Discussion on upcoming(June) contracts going before Local Contract Review Board. STAFF RECOMMENDATION /ACTION REQUEST Staff is asking Council to provide direction and inform staff of any additional information they would like to have presented during the contract award for upcoming contracts under the Pavement Management Program for FY 2014-2015. The Local Contract Review Board will be presented with a contract award motion for each contract at their June 10th Business Meeting. KEY FACTS AND INFORMATION SUMMARY Pavement Management Program - Crack Seal Work under the city's Pavement Management Program -Crack Seal contract shall include •Installation of crack seal on city streets •Temporary signage,protection, and traffic control •Performance of additional and incidental work as called for by the specifications and plans. The city issued an Invitation to Bid on April 25,2014 and advertised the project in both the Daily Journal of Commerce and The Tigard Times. Bids were publicly opened at 2 pm on May 8th with the following results: Bidder's Name - Bid CR Contracting- $0.58/linear foot Roger Langeliers Construction - $0.95/linear foot. Staff has reviewed the bids and has found CR Contracting to be a reputable company fully capable of performing the work required on this project. Therefore, staff will recommend to the Local Contract Review Board at their June 10th Business Meeting that the Board award the Fiscal Year 2014-2015 Pavement Management Program - Crack Seal contract to CR Contracting. Staff anticipates the total amount spent under this contract will not exceed $180,000. PMP Rehabilitation (Overlay) The yearly Pavement Management Program (PMP) protects the city's investment in street infrastructure. The program typically includes a combination of minor maintenance projects (slurry seal applications) and major maintenance and rehabilitation projects (pavement overlays). In a payment overlay project, the pavement on a street has deteriorated due to traffic usage and weather, and is at the point where pavement repairs and overlays are necessary to avoid further deterioration and return the street to a good condition. Work under the project will include: •Construction of asphaltic concrete inlays and overlays •Asphalt concrete removal (grinding) and repair •Adjustment of facilities to match new pavement level •Applying sealant along pavement edges and joints •Temporary signage,protection,and traffic control •Striping and pavement marking •Construction of concrete curbs and ramps •Performance of additional and incidental work as called for by the specifications and plans. For fiscal year 2014-2015, the city has identified the following streets,or sections of these streets,in need of this level of repair: •Springwood Drive - 121st to End •78th Avenue - Pfaffle Street to Spruce Street •Spruce Street- 78th Avenue to 71st Avenue •Tigard Street- 115th Avenue to Tiedeman Avenue •115th Avenue- Fonner Street to Gaarde Street •Frewing Street-99W to O'Mara Street •Tech Center Drive- End to 72nd Avenue •Landmark Lane - End to 72nd Avenue •Old Gaarde Street - Gaarde Street to 99W •105th Avenue- McDonald Street to End •109th Avenue- Canterbury Lane to 400' South of Murdock The city issued an Invitation to Bid for the project on April 25,2014 and published notice in the Daily Journal of Commerce (April 25th and 28th) and in The Oregonian (April 25th). Bids were due on May 13th and the city received responses from five companies (Engineer's Estimate $1,250,000): •Eagle-Elsner, Inc. - $1,151,536 •S-2 Contractors, Inc. - $1,164,562 •Brix Paving- $1,233,030 •Knife River Corp. - 1,291,279 •Baker Rock Resources - $1,391,875 Staff has reviewed the bids and determined that Eagle-Elsner, Inc. has submitted the lowest responsible bid. Eagle-Elsner, Inc. has no State of Oregon Contractor Construction Board violations and is not on the Bureau of Labor and Industries ineligible list. Staff will recommend at the June 10th Business Meeting that the contract for the FY 2014-2015 Pavement Management Program—Pavement Rehabilitation (Overlay) project be awarded to Eagle-Elsner, Inc. for $1,151,536. Staff is asking Council if there is any additional information they would like to see in determining this award. OTHER ALTERNATIVES Council may reject these purchases and either direct staff to reissue the Invitations to Bid or cancel the work for FY 2014-2015. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time before the Local Contract Review Board for these contracts. Attachments No Jik(r)attached AGENDA ITEM NO. 3 - B CITIZEN COMMUNICATION DATE: MAY 27, 2014 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: A'v Also, please spell your name as it sounds,if it will help the presiding officer pronounce: °3 4-? r C. S tl/ Address 27, 1- 0-0 City State , t 7 Zip 6111/, Phone No. '5 } i. 'Z Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION AIS-1789 4. A. Business Meeting Meeting Date: 05/27/2014 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager, City Management Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments April 8.2014 Meeting Minutes April 15, 2014 Meeting Minutes AIS-1750 4. B. Business Meeting Meeting Date: 05/27/2014 Length (in minutes):Consent Item Agenda Title: Authorize the City Manager to Execute an Agreement Regarding the Construction of Water Partnership Projects in the City of Gladstone Prepared For: Dennis Koellermeier, Public Works Submitted By: Greer Gaston, Public Works Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Shall the council authorize the city manager to execute a cooperative agreement regarding the construction of water partnership projects in the City of Gladstone? STAFF RECOMMENDATION / ACTION REQUEST Authorize the city manager to execute the agreement. KEY FACTS AND INFORMATION SUMMARY The council was briefed on this agreement at its May 13, 2014, study session. This cooperative agreement was developed to define the roles and responsibilities of the Lake Oswego Tigard Water Partnership ("partnership") and the City of Gladstone as the partnership constructs water improvements through that city. Due to the location and nature of partnership projects—like the construction of a large diameter pipeline within several of Gladstone's roadways—the partnership will need to restore those roadways. Restoration will involve substantial resurfacing, curb replacements and other similar work. In addition, the City of Gladstone asked the partnership to include some water main replacements for its system, at Gladstone's expense,prior to the roadwork. Lastly, issues such as indemnification,inspection,notice and permitting exist between the parties. This cooperative agreement addresses those issues. Even though the existing contractual relationship between Lake Oswego and Tigard clearly assigns construction responsibility to Lake Oswego, this agreement was designed to capture the spirit of the cooperation between all three cities. Both the City of Gladstone and the City of Lake Oswego have already approved this agreement. OTHER ALTERNATIVES The council could propose changes to the agreement or could decide not to approve the agreement. Should the council not approve the agreement, that decision would jeopardize partnership plans to construct projects in the City of Gladstone and would delay the completion of Tigard's new water system. This system is scheduled to come online in 2016. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard City Council - Proposed Goals and Milestones, September 2013 -December 2014 Like Oswego-Tigard Water Partnership (LOTWP) •Monitor progress of construction and budget;LOTWP projects operational DATES OF PREVIOUS COUNCIL CONSIDERATION The council was briefed on this agreement at it May 13, 2014, study session. Fiscal Impact Fiscal Information: Tigard's share of the costs arising from this agreement are included in the city's $70-million water partnership budget for fiscal year 2014-2015. Attachments Agreement • COOPERATIVE AGREEMENT FOR JOINT FUNDING OF ROADWAY AND WATER SYSTEM IMPROVEMENTS This Inter governmental Cooperative Agreement, hereinafter"Agreement," is entered into by and between the following parties: The City of Lake Oswego, a municipal corporation of the State of Oregon, and the City of Tigard, a municipal corporation of the State of Oregon, hereinafter collectively called "Partnership," and the City of Gladstone, a municipal corporation of the State of Oregon, hereinafter called "City." RECITALS WHEREAS, the Partnership is planning construction of new underground water transmission pipelines within portions of Portland Avenue, Clackamas Blvd., Bellevue Avenue, Exeter Street, Jensen Road and Me[drum Bar Park Road, and these roads are public roads under the roadway authority of City; and WHEREAS, construction of the Partnership's water transmission pipelines will damage the City's public roads and the City finds and declares that these impacts must be mitigated through a combination of restoration and enhancement of its public roads in furtherance of a functional and safe, roadway system; and WHEREAS, City owns, operates and maintains water distribution mains that are located within the construction area of the Partnership's planned water transmission line improvements described above; and WHEREAS, City's water distribution mains provide water supply for public health,sanitation, fire protection, recreation, and economic development, and the City finds and declares that coordinating improvements to its water distribution system with the Partnerships water system improvements will reduce costs to its citizens relative to making these improvements alone at another time; and WHEREAS, the Partnership and City recognize that by entering into this Agreement their respective citizens will benefit from cooperative and coordinated planning, funding, and construction of roadway and water system improvements; and WHEREAS, the Parties enter into this Agreement pursuant to ORS 190.003 to 190.110, which authorize units of local government to enter into such agreements, {00335082;3 ii ake Oswego/Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 1 + ..+xnr...- vv -+-.a'�'•y�}}ij«-'.i ::... .w.-.y + +r .r hf•Y••-• .�.�t •.• iSr r •tviii;ii'•+ NOW,THEREFORE,the Parties agree as follows: ARTICLE 1. DESCRIPTION OF PROJECTS Replacement of the Partnership's existing water transmission main and related improvements and extensions to City's distribution mains are more particularly described in Article 1A. Roadway improvements are more particularly described In Article 1B. A. Water Pipelines The Partnership owns, operates, and maintains an existing 27-inch diameter steel water transmission main ("existing main") located within the public rights of way of City. The existing main will be abandoned in place and filled with grout (see attached Exhibit A). A new 42-inch diameter steel water transmission main ("new main") will be constructed within the rights of way of City(see attached Exhibit B). Construction of the new main will create opportunities for the Partnership to make certain improvements to City's water distribution mains. The improvements desired by the City are more particularly described as follows: 1. Construct approximately 224 feet of new six (6)-inch diameter ductile iron water main including valves, fittings, and appurtenances along East Clackamas Blvd. to the intersection of Portland Avenue. Abandon approximately 350 feet of existing 1-inch diameter water line in East Clackamas Blvd (see Exhibit C). 2. Construct approximately 206 feet of new six (6)-inch diameter ductile iron water main including valves, fittings, and appurtenances along Portland Avenue from East Clackamas Blvd. to the int r egign cif Arlington Street(see Exhibit 0). 3. Construct approximately 7IC2 feet !7new six (6)-inch diameter ductile iron water main including valves, fittings, and appurtenances along Meidrum Bar Park Road ending near !' (see Exhibit E). B. Roadway, Pathway and Parking Area Reconstruction and Restoration Portland Avenue, Clackamas Blvd., Bellevue Avenue, Exeter Street, Jensen Avenue, and Meidrum Bark Park Road will be impacted by construction of the Partnership's new main. City is requiring the Partnership to restore and reconstruct these roads as follows: 1. Clackamas Blvd.—Between approximately 201 West Clackamas Blvd. and the intersection of Clackamas Blvd. and Portland Avenue, the Partnership will restore the roadway in the following manner: a. Mill and overlay the street for its full width with three (3)-inches of new asphaltic cement ("AC") pavement, and b. Match existing slope and grade. 2. Bellevue Avenue—Between Clackamas Blvd. and Exeter Street, the Partnership will reconstruct the street and make other improvements as follows: {00335082;3►Lake Oswego/Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 2 a. Construct a new pavement section for the full width of the existing street consisting of Geotextile fabric, under nine (9) inches of aggregate base, under four (4) inches of new asphaltic concrete pavement; b. Install new curbs, and curb cuts for driveways on both sides of Bellevue Avenue to match with and connect to existing curbs where they exist; c. Modify the slopes and grades of the existing street to promote drainage to existing storm drainage systems, and d. Construct new storm drainage facilities where needed to collect and convey storm water off the street, all in accordance with Clackamas County Standards relating to design and construction of local streets. 3. Exeter Street—The Partnership will improve the roadway of this street as follows: a. Between Bellevue Avenue and the intersection with Beatrice Avenue, the Partnership will construct a half-street improvement consisting of resurfacing an eighteen (18)foot-wide section of pavement from the centerline of the street south to the existing curb line with four (4) inches of new asphaltic concrete pavement over new aggregate leveling course as needed; b. Between Beatrice Avenue and approximately 470 Exeter Street, the Partnership will construct a half-street improvement consisting of resurfacing an eighteen (18) foot-wide section of pavement from the centerline of the street north to the existing curb line with four(4) inches of new asphaltic concrete pavement over new aggregate leveling course as needed; c. At changes in alignment of the pipeline that occurs at Beatrice Avenue and at the dead end of Exeter Street, a full width resurfacing with four (4) inches of new asphaltic concrete pavement over new aggregate leveling course as needed will occur at these locations, and d. The restored street sections will: i. Match existing slope and grade; and ii. Replace pavement markings as necessary. 4. Jensen Road—Between its northeasterly terminus with SE River Road and extending approximately one thousand (1,000) feet southwest,the Partnership will reconstruct Jensen Road with three (3)-inches of asphaltic concrete over eight (8)-inches of aggregate base for its full nine (9)-foot width. The completed overlay will: a. Match existing slope and grade; and b. Match the existing average width of edge to edge of pavement. 5. Jensen Road to Me;drum Bar Park Road—Between these two roads, the Partnership will replace existing pedestrian pathways and parking areas disturbed by construction of the new main. Restoration will include parking stall re-striping as necessary. The contract documents for construction will require the contractor to restore temporary {00335082;3}Lake Oswegof Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 3 construction easement areas impacted by construction to a condition equal to or better than pre-construction conditions. 6. Meldruni Bar Park Road—Where construction of the Partnership's new main and construction of the City's new water main (see Article 1A.3, above) occurs within the paved portion of this road, the Partnership will mill and overlay the Meldrum Bar Park Road with four (4)-inches of AC over nine (9)-inches of aggregate rock base. Where construction of the City's new water main (see Article 1A.3, above) occurs within the paved portion of this road, the Partnership will restore the trench section with four (4) inches of new asphaltic concrete pavement over nine (9) inches of new aggregate base. The completed overlay and trench restoration will: a. Match existing slope and grade; and b. Match the existing average width of edge to edge of pavement (overlay portion only). 7. Roadway Restoration (Collateral Damage)—Where construction of the Partnership's new main or construction of the City's new water main results in damage to roadways beyond the limits described in Articles 1B.3 and 1B.6., above,the Partnership will restore the damaged areas in the same manner as required for those roadways and to the satisfaction of the Public Works Director. ARTICLE 2. OBLIGATIONS OF PARTNERSHIP The Partnership agrees to the following: 1_ To provide and pay for all engineering design services relating to the Projects described in Articles 1A and 1B, above and to cause its design engineer to design the Projects in accordance with the generally accepted design standards for public water systems and public roads and those currently in effect by the City. 2. To exercise the same standard of care in engineering design it provides on the Projects constructed for City's benefit, as it provides to itself for water transmission lines and improvements constructed for its benefit. 3. To cause construction, through its construction contractors, of the Projects described in Articles 1A and 1B in accordance with the City's adopted Public Works Standards. 4. To furnish and pay for all preliminary design drawings and specifications to City at the 90% and 100%design development stage of the Projects in Articles 1A and 1B for review and approval by City. City shall have 10 days to complete its review at each stage and provide comment on the design drawings and specifications. The Partnership will incorporate City's comments if consistent with relevant design standards generally accepted in the location of the work, and City standards, into the final construction contract documents for the Projects. The Partnership shall provide a copy of the final design drawings and specifications to the City following acceptance by the City. 5. To furnish and pay for a copy of the "as builts" plans at the time ownership of any of the Projects transfers to the City under Article 6. (00335082;3}Lake Oswego/Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 4 6. To solicit competitive bids at its sole cost and expense in accordance with the public contracting rules of the City of Lake Oswego. The City of Lake Oswego, on behalf of the Partnership, shall award the contract to the Contractor submitting the lowest, responsive, responsible bid in accordance with state public contracting laws. The bid shall require the Contractor to segregate, in its bid,the component bid amounts for the construction costs of the Projects listed in Article 1A. 7. To provide not less than 72-hours notice to City of the need to interrupt normal water supply service of City's water system in order to construct the Projects. Partnership agrees to minimize the frequency and duration of interruptions to normal water service through advance planning and coordination with the City Public Works Director. 8. To provide access to the Projects by authorized operating or inspection personnel of the City for purposes of observing the contractor's work prior to acceptance by City. 9. To provide at its sole cost and expense to City, copies of all reports of tests and inspections required by the construction contract documents and related to construction of the Projects. 10. To furnish and install at locations and in quantities deemed appropriate by City, informational signage at its sole cost and expense, identifying the Projects and that it is a public works project constructed and funded in part by the Partnership in cooperation with City. 11. To the extent any lawsuit, claim or other action filed by a third party relates to any aspect of the Projects or related activities described in this Agreement, the Partnership will timely notify the City and seek to resolve the claim in the most efficient and economical manner possible, consistent with the rights of the parties. The Partnership agrees to indemnify and hold the City, its elected officials,officers, employees and agents harmless from all claims, demands, damages, expenses, loss, property damage or injuries arising out of the Projects or related activities described in this Agreement, except for any claims that arise out of the City's own intentional or negligent acts. 12. All construction contracts entered into pursuant to the Projects listed in Article 1 above, or construction work performed by Partnership shall require the contractor and Partnership to obtain, and to maintain in full force and effect for the term of the contract, a Workers Compensation insurance policy meeting statutory coverage requirements,together with comprehensive or general liability insurance policies in the amount of at least$2 million per occurrence and $2 million in the aggregate, and shall require certificates and additional insured endorsements designating the City of Gladstone as an additional named insured. 13. Coordinate with the Contractor in the event a need arises under the terms of the construction contract for a change order. The change order shall require the Contractor to segregate the construction costs of the change order for each of the Projects. Segregation of the change order amount(s)for each Project shall be the basis of determining the allocable share of the costs Parties for the change order pursuant to Article 5. 100335082;3)Lake Oswego/Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 5 •7• •• .... • ....a..... i'_.:•t.:,r.._:.......... 7i N'''''M ri:ir_ss %33:,...:?: �-as�8...:;,.� `rr'33Tt'i:�i . :.:.��:.....a.. 'G•r,:;: 14. To conduct at its sole cost and expense a preconstruction assessment (video documentation) of Exeter Street and Meldrum Bar Park Road to ensure areas impacted by construction of the Partnerships new main or City's new main are restored to equal or better condition. A copy of this video will be provided to the Public Works Director. ARTICLE 3. OBLIGATIONS OF CITY The City agrees to the following: 1. To provide all necessary easements, sufficient for the Partnership to construct the Projects. 2. To appropriate, through its statutory budget process, sufficient funds to pay for the construction costs associated with the Projects in Article 1A that may be incurred in the fiscal year in which the Projects are constructed. 3. To timely provide review and comment on the solicitation documents, including the design drawings and construction specifications, and conduct a final review for acceptance of such drawings and specifications prior to bid solicitation for the Projects. 4. To provide advance written notice, in whatever form City determines appropriate, to its water customers whose normal water supply service will be interrupted during the course of the work and until the Projects described in Article lA are completed and accepted by City. 5. To be the primary point of contact for and to respond to complaints or questions from City's residents' water customers that may arise in relation to the Projects described in Article 1A and 1B. 6. To provide experienced operating personnel in sufficient number to operate any and all portions of City's system to facilitate the timely and efficient construction,testing, and commissioning of the Projects. 7. To observe, at a frequency the Public Works Director deems appropriate and that is reasonable for the types of Projects, the quality of the Contractor's work as it relates to the Projects and report to the Partnership's inspection personnel any apparent defective work. Failure of the Public Works Director, or his designee to timely raise, following observation, any objections to the work, as to the Projects, shall, solely as to the Partnership, constitute a release by City to the Partnership for any claims, causes of action, or damages arising out of or relating to the Partnership's inspection of that Project, and the City shall hold the Partnership harmless from any claims arising therefrom. 8. To provide personnel and equipment necessary to take samples of water from the mains constructed as part of the Project for bacteriological testing purposes after disinfection is complete, and prior to connection of the new pipelines to the City's public water system. 9. (00335082;3)Lake Oswego/Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 6 ARTICLE 4. MUTUAL AGREEMENTS OF THE PARTIES The Parties to this Agreement covenant and mutually agree as follows: 1. That all design drawings, specifications, details and related work products and works in progress of the Partnership produced or in production for the Projects are under the exclusive control and ownership of the Partnership. 2. Prior to the onset of construction of any of the Projects listed in Article 1A or 1B, if the Partnership does not receive all necessary permits and approvals for its new main, the Partnership may terminate this Agreement. Upon termination of this Agreement the Partnership and the City hereby release each other from any further obligation to the other Party under this Agreement. 3. To the extent a Contractor claim related to the Projects is deemed by the Partnership to have merit, additional costs associated with the claim will be apportioned to the Parties in a fair and equitable manner considering all relevant facts and conditions giving rise to the claim. 4. In the event the City does not appropriate funds sufficient to remunerate the Partnership for its allocable share of Project costs during any fiscal year in which any Project element is planned for construction,the Partnership may terminate this Agreement or remove the unfunded portion of the Project. If this Agreement is terminated or a Project is removed, the Partnership and the City agree to hereby release each other from any further obligation to the other Party under this Agreement provided that the Partnership incurs no costs associated with deletion of any Project work from the construction contract, in which case the provisions of Article 4.6 will automatically apply. 5. The Parties shall work together in good faith during construction of the Projects to minimize the potential for Contractor claims that may arise from differing site conditions, action of the Parties, or any other reason. 6. In the event this Agreement is terminated, each party shall be responsible for those additional costs attributable to the portion of the Projects for which that party is financially responsible. In the event this Agreement is terminated due to default by the City under the terms of this Agreement, and the Partnership incurs additional costs, or i5 due remuneration of its expenses relating to the Projects incurred up to the termination date, the City agrees to pay the Partnership for all such extra or unreimbursed expenses if the City is provided with documentation of such costs and expenses. 7. It is understood by the Parties that in order to minimize the inconvenience to water customers, certain portions of the Projects may be completed outside normal working days and hours. When that is determined necessary by the Partnership and approved by the City, each Party agrees to provide sufficient, experienced operations staff outside normal working hours as necessary to meet the schedule established by the Partnership, to ensure timely completion of the Projects. {003350e2;3}Lake Oswego/Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 7 ARTICLE S. ALLOCATION OF PROJECT COSTS Project costs for Projects described in Articles 1A and 1B,above will be allocated to the Parties in the following manner: A. Project No. 1A.1; 1A.2,and 1A.3-Water main replacements and extensions. 1) City obligation. The City will pay all costs relating to the construction of approximately 1,200 feet of 6-inch diameter ductile iron water main as set forth in Article 1.A., including valves, hydrants, services, appurtenances, connections and modifications to the City's public water system. City will pay all costs relating to pavement restoration for the Projects listed in Article 1A.2 and 1A.3, above., but excluding pavement restoration costs for collateral damage noted in Article 1B.7, above. At the completion of the work and acceptance by City, the City of Lake Oswego shall invoice City for construction costs associated with the Projects. The City shall make payment to the City of Lake Oswego within 30 days of the date of the invoice. In the event the City contests certain charges, the City shall make payment for the uncontested amount. Payments shall be made to City of Lake Oswego at PO Box 369, Lake Oswego, Oregon 97034. 2) Partnership Obligation. The Partnership will pay all costs relating to design, bid phase services, and construction inspection and testing through completion of the construction contract. B. Project No. 18.1 through 1B.6— Roadway reconstruction and restoration. 1) Partnership obligation, The Partnership will pay all costs relating to the Projects listed in Article 1B and all costs relating to the pavement restoration costs associated with Project 1A.1 above. Contested Charges 1) With respect to any contested charges, the City and the Partnership shall meet within 45 days of the date of the invoice to discuss the charges. The City and Partnership agree to make staff available to meet as necessary to negotiate the contested charges, including but not limited to administration, engineering and legal staff. In the event the parties are not able to resolve the disputed amounts, the parties retain all legal claims and remedies. Any such claims shall be resolved using Alternative Dispute Resolution methods that may include, but are not limited to, mediation, non-binding arbitration, and/or binding arbitration. In such instance where the dispute cannot be resolved through these methods, the Parties retain their rights to bring suit in Clackamas County Circuit Court and are subject to Oregon law. ARTICLE 6. OWNERSHIP OF CONSTRUCTED WORK {00335082,3}Lake Oswego/Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 8 Upon completion of Projects 1A.1 through 1A.3 and acceptance of the Projects by City, ownership of the new distribution systems and all appurtenances will pass to the City and all such piping, valving, fire hydrants, and appurtenances shall be operated and maintained exclusively by and for the benefit of City. Upon completion of the respective Projects 1B.1 through 16.6, and acceptance of the Projects by City,the road improvements shall become the property of the City,to maintain as the City deems appropriate. ARTICLE 7. CONTRACTOR'S WARRANTY Upon acceptance of the Projects by the City, City shall take possession of the Projects. Upon taking possession of a Project, Contractor's warranty of title and general warranty and guarantee against defective work shall pass to the City as to that Project which is a part of the construction contract. City shall have all of the Partnership's rights under the construction contract related to enforcement of the contract requirements insofar as they are applicable to that Project. Any Contract for the Construction of the Partnership's new main in the City of Gladstone will require that the City be named as a co-obligee on the Contractor's performance bond. ARTICLE 8. BINDING OBLIGATION The parties respectively warrant to the other that this Agreement has been duly approved and executed by an authorized official of the party, and that by the execution hereof by the official and the party's attorney,this Agreement is a binding and enforceable obligation upon the party under applicable laws, including the party's charter and ordinances. IN WITNESS WHEREOF, the Parties have executed this Cooperative Agreement as set forth opposite their names below. CITY OF LAKE OSWEGO CITY OF TIGARD By' — — — Date: 3�sl r / — — Date: — — - APPROVED AS TO FORM APPROVED AS TO FORM (00335082;3}Lake Oswego/Tigard/Gladstone Cooperative Agreement for Joint Funding of Roadway and Water System Improvements Page 9 - - .�{. ._. .. ",..r- d9 •.a'::. .. .:..,. _ .._. .. I . David D. Powell,City Attorney Tim Ramls, Legal Counsel CITY OF GLADSTONE —8-iidivs":1-7-71-----7 '' -'. -‘--7:--1 Date: 2 • /c(./41 -_ APPROVED AS TO FORM is-/-___ _____.--,L---t11,--_-_______________ _ Heather Martin, Legal Counsel Exhibits: A--Existing 27-inch raw water line to be abandoned B-Proposed new 42-inch raw water line to be constructed within Gladstone C-Proposed new 6-inch main in Clackamas Blvd. 0- Proposed new 6-Inch main in Portland Avenue. 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Business Meeting Meeting Date: 05/27/2014 Length (in minutes): 5 Minutes Agenda Tide: 2014 Winners of"If I Were Mayor, I \t'ould" Contest Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Mayor Cook will announce the winning entries in the 2014 "If I Were Mayor, I Would..." contest. * Poster winner is 5th grader Karen Maddox from Templeton Elementary * Essay winner is Gth grader Kyle Ferrero from St. Anthony's STAFF RECOMMENDATION / ACTION REQUEST n/a KEY FACTS AND INFORMATION SUMMARY Each year the Oregon Mayors Association and local Mayors sponsor the contest,open to students from 4th - 12th grades. Students are asked to share their creative ideas about what they would do as Tigard's mayor. Local winners in each category are awarded a $50 Visa gift card and recognition at the Tigard City Council meeting. Tigard's local winners will have their entry sent to Salem to compete in the statewide contest for a chance to win an iPad Air! OTHER ALTERNATIVES COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Tigard has participated in this contest every year since 2007. Fiscal Impact Fiscal Information: $109.90. There were no entries submitted in the High School video/powerpoint category. (x2) $50 VISA gift card plus $4.95 from the vendor to activate the card. Attachments If 1 Were Mayor Contest Rules Poster Winner Karen Maddox Essay Winner Kyle Ferrero • 1/4`0S 4,1 ) Local Prize _ i I II I ' e� $50 Visa • O TIGARD ,1✓.. Gift Card ! 0 „„ :n . lflWereMayor, 111/ I Win an Would... o . .7 iPad Air! 2014 Student Contest • Grades 4-12 Mayor Cook and the Oregon Mayors Association invite you to enter the 2014 "If I Were Mayor..." contest. Share your creative ideas about what you would do as Tigard's mayor. Local winners in each category will be awarded a $50 Visa gift card and recognition at the Tigard City Council meeting on May 27. The winning entries will go to Salem to compete in the statewide contest for a chance to win an iPad Air! CONTEST DEADLINE: Monday, May 12, 2014 Contest Rules: GENERAL RULES: POSTER: (Grades 4-5) •All submissions must be accompanied •The poster contest is open to students enrolled in grades 4 and 5 or being home-schooled at the same grade by a completed entry form. All forms for level for the 2013-14 school year. students under age 18 must be signed by •Poster size must be a minimum of 17"and a maximum of 28"in height or width. the student's parent or guardian. Entry •Students are encouraged to be creative and may use any art medium(e.g.,poster paints,felt pens,colored forms may be photocopied. pencils,pastels,crayons,etc.)-The poster may be in color or black and white. •Only one submission per student will be •The student's name and a daytime phone number or email address for their parent or guardian must appear accepted at the state level. on the back of the poster. •Submissions will not be returned and will become the property of the Oregon ESSAY: (Middle School) Mayors Association(OMA). •The essay contest is open to students enrolled in grades 6 through 8 or being home-schooled at the same •OMA retains the right to publish essays grade level for the 2013-14 school year. and posters along with the names and •Essays must be 500 to 1,000 words in length and typed. likenesses of each student. •The student's name and a daytime phone number or email address for their parent or guardian must appear •Previous statewide winners may partici- at the top of the essay. pate but are not eligible to receive prizes. •League of Oregon Cities(LOC)employ- VIDEO or POWERPOINT PRESENTATION: (High School) ees and dependents are not eligible to enter. •The video/PowerPoint contest is open to students enrolled in grades 9 through 12 or being home-schooled at the high school level for the 2013-14 school year `First place statewide winners will receive •Presentations must be one to three minutes in length and submitted on DVD or CD. an Apple iPad Air tablet,6468,Wi-Fi model. •The student's name and a daytime phone number or email address for their parent or guardian must be Visit the Apple Store to view more features written on the disk or disk sleeve. TIGARD STUDENTS ONLY: Submit your original work with a complete entry form to: City of Tigard • Attention:Joanne Bengtson • 13125 SW Hall Blvd. • Tigard, OR 97223 OFFICIAL ENTRY FORM "If I Were Mayor, 1 Would... " 2014 Student Contest (This form must accompany EVERY contest entry) What Does a Mayor Do? Oregon mayors are elected by the voters in their city to serve as the chair of the city's governing body — the city council. They are the recognized civic leader in the eyes of the community and the person who represents their city to other governments and individuals. The mayor presides over council meetings, participates in discussions and votes. Depending on the city's charter (the equivalent of a constitution), the mayor may also appoint committees to study public policy (in areas such as parks, transportation, community planning, libraries, traffic safety, etc.) with council approval and sign ordinances and other records approved by the council. Judging Criteria Judging of the local contest will be conducted by Mayor Cook. A panel of Oregon mayors will conduct the statewide judging. In selecting the winners, the judges will consider: ✓ Creativity— Does the student demonstrate curiosity and originality? ✓ Clarity/Sincerity of Thought— Is the submission well thought out and organized? ✓ Proper Use of Grammar— Does the submission contain proper spelling, grammar and punctuation? ✓Subject Relevancy—Are the major points relevant to the role of a government leader? Does the student demonstrate an understanding of municipal government and the job of mayor? PLEASE PRINT CLEARLY Student name: Grade: Home address: City/State/Zip: School: Sponsoring teacher: Name of parent/guardian: Email address: Daytime phone: Signature of parent/guardian: (Required for students under age 18): Verification Statement: l hereby verify that the student whose name appears on this entry form produced the work submitted. Signature of teacher or parent/guardian: Print name: Relationship: Submissions must be accompanied by a completed entry form and be received no later than Monday, May 12, 2014 Student last name: City Represented: TIGARD STUDENTS ONLY: Submit your original work with a complete entry form to: City of Tigard • Attention:Joanne Bengtson • 13125 SW Hall Blvd. • Tigard, OR 97223 ---------.----- ---Th. .... . —_-•••••, 4 Q 0 0 4 ° : m o o � ' M te• . . t ly it,1 _ 1,1# by. - dek AD '1 1 e Vet J OtO0 0 0 • � I z I se X .oa --�-�� )....,-- ---:::- - .4 I ��QUh� Mori i eu�11h5 hear \ � \M r o� ham�le s io e - norms L mac. r 5 • C� ti� P0. a o �Sko eon , 1 I o G,.......toieN-4...)44,14 Ma alia all • 0 V G 43 0 1 0 0 Q 0 `* 0 n OFFICIAL ENTRY FORM If I Were Mayor, I Would... " 2014 Student Contest (This form must accompany EVERY contest entry) What Does a Mayor Do? Oregon mayors are elected by the voters in their city to serve as the chair of the city's governing body—the city council.They are the recognized civic leader in the eyes of the community and the person who represents their city to other governments and individuals.The mayor presides over council meetings, participates in discussions and votes. Depending on the city's charter(the equivalent of a constitution),the mayor may also appoint committees to study public policy(in areas such as parks, transportation,community planning,libraries,traffic safety,etc.)with council approval and sign ordinances and other records approved by the council. Judging Criteria Judging of the local contest will be conducted by Mayor Cook.A panel of Oregon mayors will conduct the statewide judging.In selecting the winners,the judges will consider: ✓Creativity—Does the student demonstrate curiosity and originality? ✓Clarity/Sincerity of Thought—Is the submission well thought out and organized? ✓Proper Use of Grammar-Does the submission contain proper spelling,grammar and punctuation? ✓Subject Relevancy—Are the major points relevant to the role of a government leader?Does the student demonstrate an understanding of municipal government and the job of mayor? (( ,//PLEASE PRINT CLEARLY Student name: 'akted4 J Ci d/)A Grade: S Home address:_ ((}7c3 SU i/! �a i11t , L1) Si�'7C.2 City/State/Zip: �( G1�'/-� l 7'12 T -eu(�� -El, 1'ratySPonsOrin g teacher:. IrS• ml1 2 y School: '�K�s l>v'{iV�� A � I Name of parent/guardian: A�`2E-kO A'IaddeX Email address: Y►aei ._W11 h1 ilCAl I (Ch? Daytim p, ne: 77— C2 QL Signature of parent/guardian:(Required for students under age 18). /z —� . 2-- Verificarion Statement f hereby verify that the stude• • o • na, :ppea •. Nis entry for produced the work subrnpted. Signature of teacher or parent/guardian: •_ 44111b4 / Print name:. elani EL.il+ Relationship` -tea -�tvv by a�pleted entry form and be received no later than Monday,May 12,2014 Submissions must beaccompanied Student last"ame: City Represented:_ TIGARD STUDENTS ONLY Submit your original work with a complete entry form to: City of Tigard • Attention:Joanne Bengtson • 13125 SW Hall Blvd. • Tigard,OR 97223 OFFICIAL ENTRY FORM "If I Were Mayor, 1 Would... " 2014 Student Contest (This form must accompany EVERY contest entry) What Does a Mayor Do? Oregon mayors are elected by the voters in their city to serve as the chair of the city's governing body —the city council. They are the recognized civic leader in the eyes of the community and the person who represents their city to other governments and individuals. The mayor presides over council meetings, participates in discussions and votes. Depending on the city's charter (the equivalent of a constitution),the mayor may also appoint committees to study public policy (in areas such as parks, transportation, community planning, libraries,traffic safety, etc.) with council approval and sign ordinances and other records approved by the council. Judging Criteria Judging of the local contest will be conducted by Mayor Cook. A panel of Oregon mayors will conduct the statewide judging. In selecting the winners, the judges will consider: ✓Creativity- Does the student demonstrate curiosity and originality? ✓Clarity/Sincerity of Thought-Is the submission well thought out and organized? ✓Proper Use of Grammar- Does the submission contain proper spelling, grammar and punctuation? ✓Subject Relevancy-Are the major points relevant to the role of a government leader? Does the student demonstrate an understanding of municipal government and the job of mayor? PLEASE PRINT CLEARLY / Student name: ! r1sz Grade: 6 Home address:! J 1` e 4I L1 P City/State/Zip: I / U ¢ ��22tty�l� ���1��/ �1 School: uJ ' 4 101_7 1L OD I Sponsoring teacher: Name of parent/guardian: 7i1I Ctnec_. 7 "lery Email address: c errero-54,1) n+vi(a t' Daytim phon 5L 3-6Eq Signature of parent,/guardian: (Required for students underage 18): Verification Statement: i hereby verify that the student whose name appears on this entry form produced the work submitted. Signature of teacher or parent/guardian: 5-7-e-- Print name: ! N(1--C F (; D Relationship: M c)`rL-k-lr (2..__ Submissions must be accompanied by a completed entry form and be received no later than Monday, May 12, 20114 Student last name: (2 -e R--V City Represented: I G"fk TIGARD STUDENTS ONLY: Submit your original work with a complete entry form to: City of Tigard • Attention:Joanne Bengtson • 13125 SW Hall Blvd. • Tigard, OR 97223 Kyle Ferrero 5/7/14 English 6A If 1 were the mayor If I were Mayor, I would make good changes and smart decisions for the city of Tigard. I would be active in the community and listen to the people of the city. My main goal would to keep citizens happy, but also to make rules that are the right choice for the city. One way I could do this would be to take suggestions from the people and take into consideration their ideas. A poll would be held for the citizens of Tigard and they could vote for new ideas for me to consider as mayor. I believe that good schools,enough jobs,and safe, friendly neighborhoods make a great community. I would be interested in learning what other issues are important to Tigard's citizens. I would spend my time learning what are people's top priorities, and how we can go about improving these as a city. My second priority besides keeping the people happy would be keeping them employed. I would encourage more businesses to open in Tigard so that there would be more job opportunities. I would also advertise these businesses so that people would know about them and use their services. I believe that it is important for people to support their community. They can do this by going to local restaurants,shops, and other public businesses. Hosting events, such as July 4th fireworks,right here in town would also allow people to see what a great community we live in and all that it has to offer. My third priority would be keeping the people safe. One way to do this would be to have bike lanes and sidewalks so that pedestrians can get to their destination safely. Another would be to have neighborhood watch programs so that the citizens of Tigard can be aware of dangerous activity and report it to their law enforcement. I would also ensure that there are parks and playgrounds so that kids can have a fun and safe place to play after school,as well as hold their sporting events. I am a big supporter of after school programs and youth sporting events. Another idea I would like to look into would be the possibility of after school programs for those children who need someplace to go. If schools, libraries,or other locations were able to provide after school care and homework help to those children who need it,then Tigard would definitely be a safe and enjoyable town for children to live in. While a mayor's job is to govern the city,it is also important to have advisors and committees to help plan policy. I think it is important to have a lot of people represented in meetings and discussions. I would like to have teachers and members of the school district, parents,police officers,and business owners on committees. I would like a variety of different people and jobs represented so that I could understand everyone's point of view on local issues. I will always be available to listen to the ideas of others. In conclusion,it would be an honor to serve the city of Tigard. My three top priorities would be to keep the people of Tigard happy, safe,and employed. I think the citizens would like me because I would listen to their ideas. I would try to create more job opportunities because it is absolutely vital to keep the citizens employed. I understand that as a mayor, I cannot run the city by myself which is why I would appoint many members to actively discuss the local issues. Overall I think that I would be a good mayor and that I would do a good job of keeping the citizens safe,happy,and employed. AIS-1768 6. Business Meeting Meeting Date: 05/27/2014 Length (in minutes): 5 Minutes Agenda Title: Resolution to Congratulate Tigard High Tigerettes on National Championship Prepared For: Joanne Bengtson,City Management Submitted By: Joanne Bengtson, City Management Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Council policy is to honor the city's high school teams when they win a state championship. The Tigard High Tigerettes dance team won a national championship from the United Spirit Association. STAFF RECOMMENDATION / ACTION REQUEST n/a KEY FACTS AND INFORMATION SUMMARY More than 40 girls from the Tigard High School Tigerette dance team competed in the United Spirit Association Dance Nationals in Anaheim,CA March 28-29, 2014 and earned the teams first national championship. The Tigerettes are the first dance team in Oregon to win a national championship, according to the school's head coach Linda Sheron who has coached the Tigerettes dance team for 35 years. The school took home first place in the "large dance/pom" category,where dancers use pom-poms as part of their routine. The school also brought home two second-place awards in the Open Large Lyrical and Open Large Dance categories. OTHER ALTERNATIVES n/a COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Although the team has been to the national championship in the past, this is the first time the Tigerettes have won the title. Attachments Proposed Resolution • AIS-1782 7. Business Meeting Meeting Date: 05/27/2014 Length (in minutes):20 Minutes Agenda Title: Update for Tigard Triangle Strategic Plan Submitted By: Carol Krager, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE City Council will hear an update on the Tigard Triangle Strategic Plan. STAFF RECOMMENDATION / ACTION REQUEST No action necessary - update only. KEY FACTS AND INFORMATION SUMMARY The Triangle project team has recently completed Task 4 (Options Development). Two land use and infrastructure options were developed utilizing information gathered during previous tasks. This information included issues raised by citizen and technical committee members and the public - such as traffic congestion, lack of sidewalks,need for affordable housing options, lack of amenities (parks,open space, restaurant/service retail uses), and protection of natural resources. The draft plan options addressed these issues by showing a mix of uses —including housing at different densities, opportunities for parks and open space, and new street/pathway connections for cars, bikes and pedestrians. A brief description of the two plan options is found below. Full descriptions can be found in the attached report and maps. Description of Options Option 1 proposes few changes to densities or uses. Multi-family is permitted at 30 units per acre—similar to the 25 units per acre currently allowed. Areas west of SW 72nd Avenue retain commercial uses with residential focused mostly east of SW 72nd. A few new street connections are proposed. A more complete pedestrian connection network within development is proposed in areas east of SW 72nd Avenue. Active residential or commercial ground floor uses would be limited to corners and high traffic streets such as 68th and 69th. Option 2 proposes increased densities of 50 dwelling units per acre. Housing is focused within the center of the Triangle along both sides of SW 72nd Avenue. Building heights are increased to accommodate 5-6 story buildings. A more extensive street and pedestrian network is proposed on both sides of SW 72nd Avenue with a new north-south street (SW 74th Avenue) that connects to a new crossing of Highway 217 at Beveland Street. Both options propose: • a pedestrian district along SW 68th, 69th and 70th Avenues • eliminating auto-oriented uses (such as drive-throughs, and gas stations) • modifying design standards to improve the pedestrian experience along streets • increasing maximum floor area ratios that currently limit the amount of building square footage within a development • identifying opportunities for parks and open space with a trail along Red Rock Creek Initial Feedback on Options The options have been presented to both the citizen (CAC) and technical (TAC) advisory committees. Initial feedback from the CAC indicated a preference for Option 2. Discussion topics included parking,building heights, parks/plazas, improvements to highway connections, and impacts on existing development/property owners. The TAC did not indicate an early preference, nor did they express any concern, over increased density. Questions and comments centered on stormwater,parks,congestion at intersections and along Pacific Highway, and pedestrian/bicycle connections across highways. There was also discussion at both meetings about SW Corridor and the passage of Measure 34-210. Because the Tigard Triangle Strategic Plan is an economic development plan, it will proceed with or without high capacity transit. However, coordination between the projects is still important, and the SW Corridor plan will be informed by the Triangle plan. Next Steps In task 5, the project team will evaluate how well the options address the project objectives (Getting Around, Livability/Vitality, Community Character and Market Fundamentals). Analysis will be done for different development types with various densities,building heights,parking ratios,and floor area ratios to see which parameters pencil out for the Triangle. The cost of public infrastructure upgrades will be estimated. This information will then be presented to the advisory committees and public for final feedback before the Triangle Team makes a recommendation on a preferred plan. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Council Goal 3: Tigard Triangle Complete Triangle Strategic Plan • Adopt zoning, street and design standards • Begin implementing plan strategies DATES OF PREVIOUS COUNCIL CONSIDERATION Previous updates occurred on September 3, 2013 and December 17, 2013. Fiscal Impact Fiscal Information: No information is available at this time. Cost estimates for public infrastructure will be developed during the next project task. • Attachments Options Comparison Table Option I Maps Option 2 Maps Powerpoint-Triangle Update 5-27-14 • Comparison of Existing Zoning and Site Design Standards with Land Use Options Existing Zoning Land Use Option 1 Land Use Option 2 Residential Density 25 du/acre 30 du/acre 50 du/acre Maximum Building Heights 45 feet 45 feet 75 feet Maximum Floor Area Ratio .40:1 1.5:1 3:1 Setbacks 0-10 feet 0-10 feet 0-10 feet Ground Floor Retail/Flex NA Limited to corners within pedestrian district. Option 2 space ' would also include ground floor retail/flex space along the new 74th connection Minimum Street Frontage "A Streets" Requires 50% 90% 90% "B Streets" minimum on 20% 20% arterials and collectors Pedestrian/Vehicle Access Ped. Connections no Pedestrian access spaced not closer than 200 ft., but more than 330 ft. not greater than 300 ft. Can be coupled with vehicle Vehicle connections access. no more than 660 ft. Parking Residential 1-1.75 per DU General Commercial 3.0/ 1,000 sq ft To be determined To be determined Office 2.7 spaces/1,000 3.9 for med/dental Tigard Triangle STRATEGIC PLAN Option 1 _ Bike and Pedestrian Network Ogden 1 provides recreational op portu nitres and natural areas to support h >7 and neleWenacurat resources in the area by: Y ' or.,r S •brtponMg Reif Rock Creel,as both a natural arc recreatimwl amenity 3 w Jr •A paved multi-use trad connects natural features to the larger bicycle and . .. • pedestrian network / — % I •The muhcw trail would also link to the tad system near the future Wal-Mart aw '/ f ll •Two other parks/plaza spaces would be located on the central and southern I I €E pans of.the Tnangle to rake advantage of existing trees and vegetation These �r!w I •1 park areas would be designed to serve local employees and residents. V W •On longer blocks,pedestrian paths are proposed that provide connections • through blocks and provide access to parking beheld buildings.Pedestnan access can also be coupled with vehicle access.if necessary • •All streets are pedestrian-aiented.with at least 11-loot sidewalks and - % l on-street parking provided. I / et 7 1 -I . •DeclpnaMd bike Yves are provided along higher-traffic streets,which also I 1 f connect to the larger system outside of the Triangle.Including connections , ss euo OR 99W across 1-5 on Haines Street.and across OR 117 on a new - - Huneiker Road crossing ,f r • •Shared travel lanes are providers along local streets where slower vehicle vY speeds are expected. :1+r 3 I/ •In some cases where typography is more challenger uphill bike lanes may be provided provided to iwnrmme coMrcts with vehicles / , r r / • Lk •\Ills'\4411111114111111111). 00.... I \ •• t.,._'• Jl• `* s sourefv+ew sa . 0144/1 1 l is'I eutwe Wal-Mart -1 -- i ; '.- L- +dewl°pnient / I I I ' c_, •,,y, I / I I I ` \ . � \(� i I I _ 1l, yd \ —+'+liam.,.i 4ao I - — URdti the pedestrian r _ i `�I -.:.✓ut.�t i `�� I ! areas will be restrictetl/ \ _ I 1 1 1 1 - raa � 70th Avenues,with '.nils,� access provided along °�t',p� I easc'west cross streets.•I € Focusing parking r aE- access reduces • CID�. I 1 — —CIS I conflicts with • C iY I I 1 pedestrians I I I .,cr. wt ,t Y LEGEND • - Existing features 'i 1 I: wt■ Freeways I Roads andstreets• i aw•rum,'Sr 1 ■ Designated bike lane .. �.� •—•— Shared lane swc.ma wows I • Regional and local trails i Proposed Improvements — Pedestrian District SW Carps„ ± •Rrar OAKS evd'' IIMEMM li Planned designated bike lame ,, t .i —•—•— Shared lane \ " j m ■ Pedestrian Off-street pathway Pedestrian pathway '3n —Highway crossing -awemsir r C ) 1/4-mlle radius walkable area \ .._ Improved pedestrian Tossing Identified in Tigard 99W improvement ' and Management Plan • Proposed Roadway • li a1Y i.aY RRY LR _ 0 900 600 t N 1 r r I r i l Feer • . 1 •ran.,o-(10.+1,7 If f I. le n the ru rem Tigre Truman pan burin ~ '- • (.e•y Tutard Tigard Triangle STRATEGIC PtAH Option 1 Primar Land Use Functions Option 1 generally maintains the existing densities allowed in the MUE zoning 6 i A district,and no changes to permitted uses are proposed except for restrictions 1 S An*Sr a on auto-oriented uses such as drive-throughs,gas stations and other uses that ' are not pedestrian oriented.Existing densities within the trl ngte,if developed to the maximum extent possible.are adequate to provide a transit and - •"�'"•� pedestrian oriented environment,but the existing design requirements Emit development potential even under current density standards Changes to design SWSMt)Cr or ,u •standards would maximize the development potential without requiting significant changes in the development code.Key components of Option t ® 3 Include: 1 3 •Generally maintaining existing fend use densities: •Muhifamiy iesdential densmes would be 30 dwelling units per acre. Multifamily residential uses are permitted in all areas I 1enkal mixed-use buildings Egroond lbw euWxuve uses)wioJd likely %. —^{I.._._ •be located on corners of in the pedestrian deux t where there is high visibility although the predominant land use plump widen the Triangle would likely be horizontal mixed use,such as apartments or office buildings General commercial.omce,and rnstrtutronal uses would be similar to what exists today. •Commercial areas not within designated general commercial mercial zones lC•GI \ are limed to a 30,000 square foot(ft I maximum floor plate This I provides for some larger uses,such as a grocery store.but not large format retail.such as Wal-Mart or Costco. L 7. .,11 . . , , \ //// ///� 5 , . swanAwu ar i 014° K swfaanoa sr C F Vii / sw nwrorr sr i''. l'""— 's _ SW E/erpasT ST f s" sow,r 4 4 ( t sw Hapvct z sw Gdn¢nGA Sr- b f • , it i sw rstsar • _ • LEGEND t Existing features ■ Freeways s. CNFytyyfffs t Roads and streets' C Primary Land Use functions - . ,: ■euSE Car s e,a - General Commerc ial - Resrdenttal - Office/Employment IIMI tr C liiihr .-. ampus and Education ''*s3 1 — Open Space s s---1 ////////// Ground floor Rex space/4<We use r — Proposed roadway t — Highway crossing ,!� 0 300 600 .. sw .. _ \ ry l i s 1 r t I Feef 8 • 1G .��ira„��a 1 ARU I l ow Mckt cenTEoe OR TigardTTriangle Option 1 Olen Slace and Natural Areas p sW�,wrsr $ aratcc ar .._ I sw ---- -r--- -- i .Awariiiiiiimarsr 1 1•f d I sw rN.vr.sr -- -- i ... srtie sr.r-' I .M _ �� 1 • -- • a. i 0 I : ( i W ; SW PIA',t._r N qrt A ■ I I aWSa,,.F.o sr fel I i 1\ .o I . . '*"-'1 ll r _ j 4 1 ■ i j SNuwotASGN 1'\ FrtureWal-Ma•t j I I dint 1 s f I �r.4reurascu.l ._.�._ �— I a k R � I � d \ _.•.4. ay _ _ 1 i i a,, 1 •�. �._._•� •_I. SW.i:WTN14000 is, �, _ rLrWLWiI.r- 1 j 1 I I F 1 1 1 a ., • ,,./. lig ... . • u LEGEND Existing features swcNean.EW 5r k • I E Freeways Roads and streets' 0 Designated bike lane sW YARr4ti or .nUSE news S..af ....•....•— Shared lane t _ Regional and local trails i - Kay features Plaza/park awrar sr S rtrt S Greenway corridor Multi-use ttall/Pedestrian pathway s`"f°'° ' — Proposed roadway g `w SW 1,ERRr GA, SW SAN06yN4 S r ��,• ao 6 „„. , 410. 'N i a l t . lFeet '- T IG h H t� a<wre niatno --� ------- — -- --- - j r SW rECN CENTER M TigardTTriangle PLAN Option 1 < - _ Roadwa Network k F sr,s7EVE sr _ ]i. • /' r.._ !" I 1' , . , 1 V V k 7 • , 10 Wrr SN Prpfnf Sr •..� �!A v T A ArLANIA ST aararawf,51 �� ‘ ' 1' dr i II 11( I. 6 i t A i ,:.„1„,,,k if r— L .. ii ., qq� . 1; 4 1 Future Wal-Mart development P ! k I. 1 \ swan„,.-..- SW FRA/eNAy BT i ,1 ..„,.., / . ' lb 4 SW CRESTVIEW s+ LEGEND p Existing features SW vewns v I♦Freeways . Roads and streets' _ � r Proposed Improvements A • ' —Local Street(assume 60'POW SW FIR ST —Highway crossirtq sw [j:lTo Trim rat ry,.a I 114k1 1 iru•gk Han hvrKi SW reCN COMP M _., . '.1444 I ill cry a Twra Tigard Triangle STRATEGIC PIAN Option 2 Bike and Pedestrian Network The parks and trails system under Option 2 is similar to what is proposed f R under Option t.Option 2: ttr 1 •Expands the muhrm<aal circulation system ! 1 1 -wall • •ndsdes an multimodal connection across OR 217,either at aeveland Road or i Hampton Street and connects to the bicycle system across 13 on 1 1 SW Haines Street. _.�,_._.sac xarsuarcx.. _._..� I• kr •A paved multiuse trail connects natural features to the larger bicycle and i pedestrian network. : ` • •The multi-use trail would also link to the trail system near the future Wal-Mart. •Two other parks/plaza spaces could be located In the central and southern 1 , parts of the Triangle to take advantage of existing trees and vegetation. •In addition,each of the land use options assumes that some larger f!I developments would incorporate mid-dock pedestrian crossings and plazas. •Alt Meets an pedestrian-oriented.with at beast l l-foot sidewalks and - 7 on-street parking provided. � f ` •Designated bike towns are provided along higher-uaMc streets,which also �1 connect to the trget system outside of the Triangle.Inc hiding connecrrons 7 across OR 99W across 4S on Hanes Street,and across OR 217 on a new * tr Hunwker Road crossing 7Y, C •Shared travel lanes are provided along local streets where slower vesicle --7� speeds are expected. A 1•In some cases where typography is more challenging.uphill bike lanes may be provided to minimize conflicts with vehicles. i 1 X 111 j sw Prows sr :�. y^ • a]IA.YiA 51 .• o,NIK' tii. Jul I • 4 I , ._." i, N■--4 , ,• lit 3 — — "waourHnE w 1. f t f / �� • rte' i •... i 1 1ih:ti ,y 1 • I With in the pedestrian �}' Only one of these OR 217 ti ,/ % • district.access to alignments would be • • _ I c_,$ areas will be red �C constructed. ( 7i$ will be restricted •N. / 1v along 6Rth.69th.and I s�a —4 70th Avenues,with • j I l w access provided along streets ' kF-.�1 Focusing parking �• access reduces•�.6 - —4 'III ... LEGEND �r 1 i . • gg tr Existing features •••.� • 3 $ 1 mimml Freeways •\ , • • i floods and streets. .`r SW Pa snFlA Sr titttttt� Designated bike lane , � Pl I.a�•— Shared lane Regional and local trails swcaE,srvrEwsr • • • Proposed lmprovemmos �` — SW MMRHS Sr ! • •POSE OMS a..-^•Pedestrian District • * Designated bike lane E i •` ? --—-— Shared lane Z. Off-street multi-use trod ; I • • � Pedestrian pathway \ ' Highway crossing SW SW sr Sir a -, C 1/4-code radius walkable area .--'._" • Proposed roadway . A 0 300 600 sw N I r r i ■ t 1 Feet Sr r 8 i •tming w Hannen i n the rw.etr', ad Vi f TrianxM Nan fir.rice SW TECH CEwrENM I L '' •• • • C.r 4Ttp.a Tigard Triangle STRATEGIC PLAN Option 2 Primar Land Use Functions Option 2 Increases land use densities from what is currently allowed n the MUE F & zoning district.In addition.some areas that are curently zoned for general [�! SW•'n+`sr mmercial uses would change to residential/mixed use.Option 2 ncorporates g all features of Option 1.Key components of Option 2 include. 1s k —.OM •Changing some general raswwwe■dWaoningta reeldentlal/mixed..wand I increasing land use densities: 81e SPRUCE 57 -Multifamily residential densities would be inueased to 50 dwelling iix units pe r acre Multifamily residential uses would be permitted in all areas Building heights and lot coverage change,which would increase • potential density. Vertical mixed use buildings(ground nom nrMalactive uses)would likely be located on corners in the pedest liar district and in redeveloped areas ' • that bane a large unread divot oak and where tItan.it high visibility. `{ Vertical and horizontal mixed uses would be interspersed with one iiiii (.71°1°.". another more than they would be under Option I -General commercial us except where they transition m mixed-use land uses,and..Men ed institutional uses would be In similar locations as today.Although changes In site design standards and potenlally parking I lequuements would encourage Increased lot coverage and potentially taller bindings. >, t -Off-street parking could be located off-site,tither on a surface lot or m a r \ 3 structure. / Commercial areas that are not within designated mmmeroal zones I I would be limited to a 30.(X0 square foot lit')maximum floor plate This provides for some larger uses.but not for large format retail—the same J{ as under Option I S JJJ sw�arrr e,�;r •.,.\ SWATLAh1A 31 ' I 7 I I, / , SWMyLOR 3/ J 1 I NSW SWIMNEW Sr ■ I. i•/ SW C[NTQV I ST i .t / f / //• . J 1...., SW DOUGLAS oe . ... / , Y sw ELaenasr sr Only one d these OR 217 7:'s.... ,_ • `�% t E ( alignments would be I'i SW GUNZAGA sw Sr LEGEND /,;j -111i- "" Existing features lerFreeways Roads and streets' P Primary Land Use Functions S MEM General Commercial • MF Residential(up to 6 stones) •',USE oars S.,..,'r Office/Employment(up to 6 stones) _\1111 111111111111/4\. ..` .,•. Campus and Education(up to 6 stories) • Open Space 'J////////J Cxourd floor flea space/active use ii Proposed roadway `� SHighway crossing • Potential area for central/structured parking i 300 600 \ N l s r l s i lFeet ie.. 1 11L;AIth 19„d _- n - ir,•o.aun 1 _ __ SW rccw cEnna Oa 1 -__ n.eJ Tpp.r1 Tigard Triangle STRATEGIC PLAN Option 2 O.en S'ace and Natural Areas V T j Ua/E SWS Wccr Sr SW SPRUCE Sr _ t i tnvw • k gty,,.pMM S1 7 sv,i....„„i . jillir a A • a • I 1` 1 1 ,/''' 1 I.h.li.' 1 of 4 1 I , I i i I .awc rr w..&n—f._.i._./ i Only one these OR 217 I k ;2 :4 a menu would be ' 1 �••constructed . `rt 11.' I _..........,...„....4., .__ t , i 1 • . , lil • LEGEND • Existing features I Freeways sr 1 Mini Roads and streets' •• Designated bike lane —•—•- Shared lane Regional and local trails •wuae osaS apn< t Kay features 4 WSW Plaza/park >• Greenway corridor ' SW FIR ST 41Y iM j 5r 1 ■ Regional trail connection ——■ Muhi"use trail/Pedestrian pathway 'w 111111 Proposed roadway A0 300 600 siv CHERRY on N I t :111lFee1 r IN • III • 1 ',I 1 IIIIhe...ern Tigard Tnank Man Dlurkt !. ass rECR CENTER OR 1a •1 c.ryrw.a TigardTTriangle Option 2 Roadwa Network kSu .1.OW Sr Zn I F its , • sW SPRucrSr SW SPRUCE sr -------7 G. R 1 1 d —J� f 2 g9 sfe7NORRiI R A SwSSFYESi i • I V A 1 ' SW PFTfFLC ST '.J... .../- K a aWATL.Nra Sr SN'knr.,t_�sr le\\,„,iiii)iiiii. ...„ . is a _ II ' ) I" 111111111/4 11111/4, , Ji CW S.k.rrt'IIFN.S i ... . . 1 ., .: i I j —T • a f1 , futuT WRi-Man I 1-- development L.-__1 ' \ Vr 2 a c 'fin"° a t A Onlyoneof theseOR 217 V algnments would be \\... mnxruccetl. `, l■T r sWSOUrMWOOO on '. , I N v.�•\ 3r >� My. 1 ril . Sig \..,\ !1�'. I ` , -- 31Y[rArirplST _ Y a� 1 k �' t sr J/.._i .y LEGEND Existing features Freeways SW vARNS ST ..RUSE alas a5"° Roads and streets' Proposed Improvements MM. Bicycle Corridor Street[assume 70'ROW) _ ■ Local Street[assume 60'ROW) I 111=111 Highway crossing x G a o 300 N I t ■ I [ . ice& SWCNFRRYOR — ip, , . 8 N 4 t• ,r['I>r 1IM•.Ir r� 7W TECUCESTER-D> 05/20/2014 C I T Y O F T I G A R D Respect and Care I Do the Right Thing I Get it Done '-- • City ofTigard Tigard Trianonle STRATEGIC PLAN Tigard City Council and Planning Commission May 27,2014 Project Schedule and Tasks Task i°Car r Qtr r au a-ca, r ar r'On rr CP, i Ctt. i'ct Puhtic Imrolelmetrt and Iniarytncy • Coordination Existing Conditions * Needs/oppaeunnles/Constninss and 7S seals Analysis Options Development 0 _^ DptlonnivatuMlon *} anal Recommended Mani Implementation Measures Tr. Adoption Process OWe are here 1 05/20/2014 Options Development • Primary Land Use Functions • Road Network • Bike/Pedestrian Network • Open Space/Natural Areas (Tigard Triangle 1r, • NI HI " It `_ Option 1 • 30 units/acre • 45 feet height limit • FAR 1:1.5 05/20/2014 , r .4s. • t, Option 2 ;�0'�,; A Z 11% • 50 units/acre • 75 feet height limit • FAR 1:4 alti Ili . a ii ;SO„ w Primary Land ____ = Use Functions __= . c4','i• it'll 1_- 410 ill NM 4tat.21. ----,1:::. . 3 05/20/2014 I f --t. iii li ' Active Ground s `_ ii, 141; Floor Uses iii a h n , I.1' }i • Pig 1 _ _-_, 4 syk;�,� ""a i Alma 4,` !r #! } .�.A..�. 4 - -.J e, 'i isfriciii., ifeir A R 1 41• k e ' II R uili I ' ; b�Iyl., l ; ale.il 4 05/20/2014 Roadway and = r ! Bike/Pedestrian ;,,,FPM 1 1 I Network "='Cig i- I ya.r■e1 - .■■li -- •a.i I I I I ii i;; -- • A•II 11x. 11 I- ' ./ - \ ' 1I Open Space & I I d Natural Areas mi. grit:111i --1 ,,_molum , . ,t ......quil ' i 1 1 Ighlinili 1 ills -=-1--- - I-- - \w 5 05/20/2014 Next Steps • Land Use and Infrastructure Options Evaluation • Feasibility Analysis • Review and feedback—preferred plan(2nd Quarter) - TAC - CAC - Public Meeting - Web • City Council/Planning Commission updates(July) (: I 1' 1' 0 I r 'I' I G .1 R 1) 4 Tigard Triangle ,) I hl,7ECIC F.I Ah.Triangle ?? 6 AIS-1524 8. Business Meeting Meeting Date: 05/27/2014 Length (in minutes): 30 Minutes Agenda Title: Briefing and Discussion on the Development of a Willamette River Water Supply Prepared For: Dennis Kocllermeier Submitted By: Greer Gaston, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Discuss the development of a Willamette River water supply. STAFF RECOMMENDATION /ACTION REQUEST No action is requested. The council is asked to listen to the staff briefing and participate in the discussion. KEY FACTS AND INFORMATION SUMMARY The City of Tigard is the water provider for the Tigard Water Service Area (TWSA). The TWSA includes Durham, King City, two-thirds of Tigard and unincorporated areas to the west and south of Tigard. The City of Tigard has access to 25 million gallons per day (mgd) of water rights on the Willamette River. Those water rights are currently vested with the Willamette River Water Coalition (WRWC). Recently the WRWC completed an extension process with the State of Oregon which gives the WRWC and Tigard until the year 2047 to develop and use those water rights. It is highly unlikely that these rights could be extended further into the future. While Tigard has made the decision to partner with Lake Oswego to expand and develop water facilities from the Clackamas River, it is anticipated Tigard will need additional supply (beyond the 18 mgd from the Lake Oswego partnership) by the year 2035. Developing the Willamette River water rights is the recommended strategy to obtain this additional water. Tigard has two potential options by which it could obtain a Willamette supply. The first option would be with the City of Sherwood and would involve Tigard partnering in piping improvements already constructed, as well as additional piping and water treatment plant improvements.The other option is still developing,but would involve Tigard partnering with '1VWD and Hillsboro for treatment plant, pumping and transmission capacity improvements in their proposed project. Complicating this issue for Tigard is the timing. The TVWD/Hillsboro option is on a much faster timeline than the Sherwood option; the latter option will likely be constructed in small increments over time. Additional information is available in the attached memorandum,and staff invited a representative from TVWD to the briefing to share information about its program and answer questions. OTHER ALTERNATIVES Not applicable COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Develop Willamette River Water Sources: •Rewrite WRWC member contract •Continue to consider other sources: Sherwood, TVWD (studies) •Develop a "road map" for Tigard's future water decisions through 2026. DATES OF PREVIOUS CONSIDERATION On April 8,2014, the council authorized a joinder agreement formalizing the city's participation in the preliminary design of the TVWD/Hillsboro Water Supply Program. On March 25, 2014, the council was briefed on a joinder agreement formalizing the city's participation in the preliminary design of the TVWD/Hillsboro Water Supply Program. On October 22, 2013,the council adopted the fiscal year 2014 First Quarter Supplemental Budget which included the allocation of$100,000 to participate in the preliminary design of the TVWD/Hillsboro Water Supply Program. On July 16, 2013, the council discussed the two potential opportunities to develop a Willamette River water supply. One such opportunity involved purchasing pipeline capacity from the City of Sherwood. The other opportunity involved participation in the preliminary design of the TVWD/Hillsboro Water Supply Program. On June 15,2010, the council discussed an agreement with Sherwood to develop a water supply pipeline and other improvements. This agreement was never finalized. • Attachments Memorandum Charter Language on Voter Approval of Willamette River Dnn km g Water I • City of Tigard TIGARD Memorandum To: Mayor Cook and City Councilors From: Water Partnership Project Director Dennis Koellermeier Re: The Council's Goal to Develop Willamette River Water Sources Date: May 12, 2014 The following is one of several goals adopted by the City Council on January 14, 2014. Goal/Milestone Estimated Timeline Water Develop Willamette River Water Sources • Rewrite WRWC member contract • Continue to consider other sources: Sherwood,TVWD (studies) Mid-2014 • Develop "roadmap" for Tigard's future water decisions through 2026 The purpose of this memo is to update council on this goal and to advise council that the estimated timeline is not likely to be met. • Rewrite Willamette River Water Coalition (WRWC) member contract. Work on this activity began in January 2014 and has taken the form of a staff-level working group called the Willamette Governance Group. It is comprised of staff and/or attorneys representing all current WRWC members, as well as potential new members Hillsboro, Wilsonville and Beaverton. The group meets bi-weekly and will provide periodic briefings to the WRWC board. Ultimately,the group will produce a recommendation—regarding a new governance and membership structure—to the WRWC board in late 2014. The group is also developing a high-level briefing that will be available to the governing boards of all participating jurisdictions in the near future. • Continue to consider other sources: Sherwood,TVWD (studies) At the time the council crafted this goal, the Willamette Governance Group had not been formed, and the Tualatin Valley Water District (TVWD) and Hillsboro had just approached Tigard to participate in two projects: one being a pipeline design project in Tualatin and the other a regional study of a Willamette River supply. The council chose to participate in the regional study only; that work is underway and is scheduled to be completed early in 2015. Among others,Tigard, the TVWD and Sherwood are represented in the TVWD study. Staff recommends the council hold off on any decisions on the development of Willamette River sources until the study is complete. • Develop a "roadmap" for Tigard's future water decisions through 2026 Based upon the timing of the two efforts described above, staff will not be able to complete this task until sometime in 2015. Staff developed a series of questions/issues,which, when answered or resolved, will assist the council in making a decision on how to develop Willamette River water sources. These questions and some answers are listed on the following page. Questions/Issues to Facilitate a Decision on Developing the Willamette River Water Supply Question/1 slue Answer/Resolution 1. When will Tigard need the Willamette River supply? Current projections,which are almost exclusively based on population estimates,continue to show Tigard will need additional supply around 2030. 2. What pipeline route makes sense for Tigard? To be determined 3. How does the renewal of water service agreements To be determined with King City,Durham and the Tigard Water District affect the development of Willamette River source? 4. Willamette River Water Coalition changes: An earlier presentation to council suggested that Tigard's -What is the outcome of current governance future route to the Willamette Treatment Plant would discussions? include partnering with Sherwood and investing in its -How will that outcome affect Tigard? oversized piping;that continues to be sound reasoning. -Will new political partnerships or divergences transpire? However,at this time staff recommends waiting until the -What happens to our potential partnership with TVWD/Hillsboro study is completed and the WRWC Sherwood while the TVWD/Hillsboro study is governance work is further along before pursuing a formal underway? agreement with Sherwood. 5. How does the development of the Willamette River To be determined supply affect Tigard's ability to wholesale some or all of its surplus 4 million gallons per day in 2016? 6. What role do Tigard's aquifer storage and recovery Tigard's ability to meet future demand with ASR capacity (ASR)wells play in the development of the will be partially based on the current water rights challenge Willamette River supply? the Lake Oswego/Tigard Water Partnership(LOTWP) faces in the Court of Appeals. If use of LOTWP water rights is further restricted by the court,then Tigard will need to reserve more of its ASR capacity for"insurance"during minimal stream flow periods. Thus,maximum ASR capacity may not be available for supply. 7. Should Tigard divest itself now from the Willamette To be determined River supply? 8. The city's Charter requires voter approval to use the The city attorney researched the Charter and the legal Willamette River supply as a drinking water source. requirement to secure voter approval in order to provide When will a Charter vote be necessary? Does the the council guidance as to a policy decision. He concluded Charter requirement apply to the TVWD since it the council is the body to interpret the city's Charter. serves the northern third of Tigard? Historically the council has interpreted the Charter language quite literally,indicating that voter approval is not required until the city makes a firm decision to introduce Willamette River water into the Tigard system. This issue is further complicated by the fact that voter approval is only required in Tigard. It is not required by other jurisdictions served by Tigard. Lastly,representatives from T\'WD told Tigard staff that they are not contemplating introducing Willamette River water into the northern third of Tigard. If that changes, this question will again come to the front burner for the Tigard council. The actual Charter language is included as a separate attachment. 9. How would Tigard fund development of the Potential funding of capital improvements with the Willamette River supply? WRWC,Sherwood or some other Willamette River source will most likely be separate from Tigard's second bond sale for the LOTWP. Therefore,additional funding will need to be determined. THE CITY OF TIGARD CHARTER (1) Expenditures by the City, as Section 51. distinguished from the urban renewal agency, which have been duly identified and included in a The City of Tigard shall not use the duly adopted City budget;or Willamette River as a drinking water source for its citizens unless the question of using the (2) Issuance of Bancroft bonds (ORS Willamette River as a drinking water source has 223.205 to 223.295) in connection with been approved by not less than fifty percent(50%) assessments for local improvement districts, if of voters voting in a City wide election. (Measure such issuance is otherwise authorized by law. 34-8, September 21, 1999 election). (Measure 34-207,November 5,2013,election) Section 52. Section 49. The City of Tigard shall not increase a As used in Sections 45,46,47 and 48: current tax or fee or impose a new local tax or fee for construction costs to build or expand light rail (1) "City" means the City of Tigard, transit line infrastructure without voter Washington County,Oregon. authorization. If the City desires to increase or impose a new local tax or fee for construction (2) "Urban Renewal Agency" means an costs to build or expand light rail transit line agency created or existing under ORS Ch. 457 as infrastructure,it will first call an election and state it now exists or may hereafter be amended, or a the amount of new or additional taxes or fees that similar agency with similar powers and purposes would be used for construction costs to build or created under any other provision of law. expand light rail transit line infrastructure. The voters of the City of Tigard would authorize or (3) "Urban Renewal Plan" means a plan as decline to authorize the spending of the new or defined in ORS 457.010 (11) as it now exists or additional taxes or fees. This Charter Section will may hereafter be amended, or a similar plan automatically expire ten years after its effective adopted under any other provision of law. date. This Charter Section became effective on December 3, 2012 (date determined as specified (4) "Tax Increment Financing" means the in Resolution No. 12-33, Section 6; Measure 34- method of financing described and referred to in 203,November 6,2012 election). ORS 457.420 to 457.460, or a similar method of financing provided for under any other provision Section 53. of law. A. The City of Tigard,as a matter of public Section 50. policy, opposes construction of a new high- capacity transit corridor within the city boundary If any section or portion of this Charter unless voter approval is first obtained. amendment (Sections 45 through 49) is determined unconstitutional or unlawful, the B. A "new high-capacity transit corridor" remaining portions and sections shall be severable includes any portion of regional transit system and shall remain in effect. (Measure 51, proposed for development within the City that September 20, 1983 election). reduces available road capacity in favor of light rail, rail transit or exclusive bus lanes. "Road capacity" includes any roadway within five miles C-9 Code Update: 4/14 AIS-1705 9. Business Meeting Meeting Date: 05/27/2014 Length (in minutes): 5 Minutes Agenda Title: Contract Award - Police Mobile Data Computers Upgrade Project Prepared For: Joseph Barrett Submitted By: Joseph Barrett, Financial and Information Services Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board approve a 3 year lease with VAR Resources in the amount of$227,919 for new police mobile data computers. STAFF RECOMMENDATION /ACTION REQUEST Staff recommends the Local Contract Review Board approve a 3 year lease with VAR Resources in the amount of$227,919 for new police mobile data computers and authorize the City Manager to take the necessary steps to execute the lease. KEY FACTS AND INFORMATION SUMMARY Due to change at the City of Portland with their data management system and the age of our current Mobile Data Computers (MDCs) the city must upgrade our current inventory. The City of Portland will no longer support the current data management system (PPDS) with which our current MDCs interface. In order to interface with the new data management system (ReJIN) the city must upgrade its in car MDCs and software. More details on this change was detailed in October 2013, March 2014, and May 2014 memos to Council. The Council was also briefed on this upgrade and lease at their May 13th Study Session. The city will be leasing 50 rugged MDCs for police vehicles. Four smaller units for the motorcycle officers will be ordered at a later date due in large part to the manufacturing cycle they require. The cost of each MDC includes a docking station,monitor, keyboard,and a variety of other equipment. The city will lease the equipment from VAR Resources with the equipment coming via CDW-G through an existing contracts under which the city is eligible to make cooperative purchases (where no city-let formal process is required.) The total quote for the equipment is $215,140. The lease financing rate is 5.94°,0 for 36 months. The total annual payment is $75,973 for a lease lifetime cost of$227,919. Total financing charges under the lease are $12,779.The lease also contains a one dollar buyout after the 36 months which the city is expecting will occur and will leave the city owning all the equipment. The first payment will be due at the end of May in order to meet the manufacturing schedule and the ReJIN implementation schedule. The second and third payments will occur in FY 2014-15 and FY 2015-16 respectively. Staff is under a tight time frame with this order to meet the implementation schedule for the ReJIN network. Due to this tight schedule, the city (along with other agencies) are at risk of falling in the manufacturing pecking order and missing out on training provide the City of Portland. Staff anticipate an award of the lease by the Local Contract Review Board tonight to VAR Resources should keep the timing of order on track to meet the training time frame. OTHER ALTERNATIVES The Local Contract Review Board could direct staff to work on the feasibility of purchasing the equipment outright saving financing charges. Staff would likely bring this as a budget adjustment between the approved and adopted budgets. The Local Contract Review Board may reject this purchase which would leave the city unable to access the regional data management system. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION The Local Contract Review Board discussed this lease agreement at their May 13,2014 Study Session and received memorandums on this agreement in October 2013, March 2014,and May 2014. Fiscal Impact Cost: $227,919 Budgeted (yes or no): Yes/No Where budgeted?: General Fund - Police Additional Fiscal Notes: The total quote for the equipment is $215,140. The lease fmancing rate is 5.94% for 36 months. The total annual payment is $75,973 for a lease lifetime cost of$227,919. Total financing charges under the lease are $12,779. The lease also contains a one dollar buyout after the 36 months which the city is expecting will occur and will leave the city owning all the equipment. The first payment will be due at the end of May in order to meet the manufacturing schedule and the ReJIN implementation schedule. The second and third payments will occur in FY 2014-15 and FY 2015-16 respectively. Sufficient budget authority exists for the first lease payment in FY 2014 due to planned police expenditures that came in under budget. The second lease payment is included in the Approved FY 2015 Budget. Attachments No file(s)attached • AgendaQuick©2005-2014 Destiny Software Inc.,All Rights Reserved Agenda Item No. /b -A /_4ye,-; -- AIS-1798 Meeting of May .27. ao/Y Business Meeting Meeting Date: 05/27/2014 Length (in minutes): 5 Minutes Agenda Title: Consider a Resolution Acknowledging and Commending EJ Albaugh for His Service as Tigard High School Student Envoy to the City of Tigard Submitted By: Carol Krager, City Management Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall Council approve a Resolution acknowledging and commending EJ Albaugh for his service as the Tigard High School Student Envoy to the City of Tigard. STAFF RECOMMENDATION / ACTION REQUEST Motion to approve resolution. KEY FACTS AND INFORMATION SUMMARY Tigard High School Associated Student Body President EJ Albaugh has ably performed as Tigard High School Student Envoy to the Tigard City Council by attending Council meetings and reporting on school activities and milestones. At the end of the school year, council has traditionally considered a resolution acknowledging the envoy for his or her service. EJ attended his last meeting as envoy on May 13, 2014. However, a vote was inadvertently not taken on the resolution and a vote is required. OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION May 13, 2014 L_- Attachments Resolution No. 14-21