11/02/2011 - Agenda 41 City of Tigard
Transportation Advisory Committee Agenda
MEETING DATE/TIME: November 2, 2011, 8:15 to 8:45 p.m.
MEETING LOCATION: City of Tigard Library, Community Room (Main Floor)
13500 SW Hall Blvd.,Tigard
1. Call to order Chris 8:15
a. Roll Call Caren
2. Next Budget and TTAC Project Priorities Mike/Carissa 8:20
3. Adjourn Chris 8:45
Supporting materials:
CIP Memo
Budget flow chart
TRANSPORTATION ADVISORY COMMITTEE AGENDA—November 2, 2011
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov
Page 1 oft
Tentative Future TTAC Meeting Topics and Activities
NOVEMBER 2011
Citizens Advisory Committee for HCT Land Use Plan, Meeting 4
DECEMBER 2011
TTAC budget
JANUARY 2012
New member introductions
Tentative agenda items for 2012
Orientation Transportation Resources review and presentation by staff(Annual?)
FEBRUARY 2012
MARCH 2012
APRIL 2012
MAY 2012
.TUNE 2012
Joint meeting with Council
JULY 2012
AUGUST 2012
SEPTEMBER 2012
OCTOBER 2012
Budgeting/Project Priorities
NOVEMBER 2012
Input on Council Goals
DECEMBER 2011
PARKING LOT
Transit service improvements; coordinate w TriMet
to
City of Tigard
. , Memorandum
To: Tigard Transporation Advisory Committee
From: Carissa Collins, Sr. Management Analyst
Re: Capital Improvement Projects
Date: October 26, 2011
The following attachment is a flowchart of the Capital Improvement Program (CIP) as it relates
to the overall citywide budget process. The process for development of the CIP begins in
August with a meeting of the CIP Management Team which is made up of staff from Public
Works, Community Development, and Finance.
As the chart shows,we are currently on schedule with presentation of the list of transportation
projects to TTAC. Once prioritization of all CIP projects is completed, the list will be presented
to the City Manager by the end of November in order to prepare the Proposed Budget. The CIP
is presented to Budget Committee in April and is adopted in June along with the City Operating
Budget.
If you have any questions, please feel free to contact me at 503-718-2643. Thank you.
City Operating Budget
Process �lrectput Data
In
Capital Prior Fiscal Year
Improvement Financial Forecas Budget
Audit - Decisions Data
Program produced
7
A document Internal
Kickoff Meeting produced process
W/CIP
Management Prelim work w/
}, Team
U) Auditors
U) -Receive final
0) V invoices from
=3 Capital Needs Depts.
Q Assessment -Close prior FY
developed from
-Master Plans
-Existing CIP
-City Staff
Public Comment
Period(Sept-Oct)
includes project
nominations via
Neighborhood
Networks Program
L
N Public
project
N nominations Prepare Financials
+- submitted to
Q- Engineering
U)
PW evaluates
project lists and
prepares CIP
Project Request
Forms
finance Internal Process
W prepares
project list to be
ranked
Prepare
Final field work framework in
with Auditors budget system
L
N Present lists to
n
p citizen committees
U TTAC&PRAB for
O ranking
IP Team&Citize FIN Prepares
Committees prioritize Forecast
projects on ranking
criteria Upload
Comprehensive audited
L Annual Financial actuals&
FIN meets w/Exe Report(CAFR)is staffing data to
Staff&Depts on published forecast and
N List of prioritized indices and budget system
> projects presented forecast
O to City Manager assumptions
Z
Revised:9/26/2011
City Operating
Capital
Prior Fiscal Year
Improvement Financial Forecast Budget
Audit
Program
PW provides FIN Forecast
w/updated list of — is updated
CIP projects&
costs IF
L
Auditor's report to
Initial forecast Audit Committee
reviewed w/Exec
U CIP Team Staff and Depts
N evaluates&
M ranks projects inancenterna
- Process
City Manager City Manager
approves initia provides budgets/
forecast Instructions to
departments
�—
PW provides final Dept.budgets due
CIP project list w/ to Finance&new
costs to FIN for FTE/Reclass
Proposed Budget forms due to HR
CU Dept.budget Soc.Service/
w/
meetin
Community Events
gs
N Finance & Applications
� sent out
------------------------ -------- ---------------- -----------------
Schedules Social
Forecasts updat .: ept.meetings w Service
w/Dept request City Manager subcommittee
meeting
Neighborhood
Network Open
�+ House—CIP and Send tax
(U its process HR FTE&reclass abatement
=3 reports due to applications
L Finance
N
LL Soc Serv/Comm
Events Grants due
V &distributed to
Exec Staff,
subcommittee,
Meet w/City Meet w/City and City Recorder
Manager on Manager on
Proposed Budget/ Proposed Budget/
CIP CIP
Revised:9/26/2011
City Operating Budget Flowchart
Capital
Improvement Financial Forecast Budget Prior Fiscal Year
Im
p g Auditfinance Internal Process
Program
FIN meetings w/
City Manager to Tax Abatement
finalize Proposed " " " " " " " " " " " letters due to
Budget Finance
Submit Comm
Events packet to
Council
Forecast updated)
i for Proposed
N Budget
Meetings with
Council&
Subcommittee to
review Comm Evts
grants
--------------------------------- --------
Budget/CCDA
Proposed Budget
published hearing notice to
Tigard Times
L
Q- FIN prepares white
Q papers Budgets issued to
Budget Committee
Revisions to CIP for
Approved Budget Budget Submit financial
Committee summary form to
/—� Meetings Washington County
i
-----------
FIN prepares
technical City Council packets
>% Budget Committee adjustments for due to City Recorder
CU approves CIP hearing
consideration
-------------------
N CIP adopted by Operating budget Submit local filings to
Council &CCDA budget State&Government
adopted by Finance Officers
i Council Assoc.in July
—�
Revised:9/26/2011