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10/06/2010 - Minutes City �of Tigard Transportation Advisory Committee [TTAC] MINUTES Wednesday, October 6, 2010, 6:30 PM— 8:30 PM Tigard Library 2"d Floor Conference Room- 13500 SW Hall Blvd,Tigard, Oregon MEMBERS PRESENT (8): Christopher Warren;Basil Christopher;Don Fox;Steven Bass; Karen Hughart (alternate);Milne Stevenson; Cam Gilmour and Jennifer Stanfield MEMBERS ABSENT (4): Anthony Rivano;Dennis Mitchell;Jeremy Vermilyea;Maurenen Wolf OTHERS PRESENT: Christine Benavidez;Caroline Barkley STAFF PRESENT (5): Michael McCarthy,Toby LaFrance,Judith Gray;Twila Willson;Liz Lutz 1. Call.to Order The meeting started at 6:30 pm. 2. Committee Business a. Roll Call-Liz Lutz called the roll. b. Minutes-The minutes of August 4, 2010 and September 1, 2010 meetings were approved as presented by unanimous vote. 3. Metro Project Funding Update: Mike McCarthy reported that he met with Metro staff regarding the Walnut Street project (adding sidewalks and bike paths in front of Fowler Middle School). Metro staff said the project fit well with their program guidelines. Mike then went to Council and with a close vote the Walnut project was approved to be submitted to Metro for funding allocation. ,1ATransportation Advisory Convnittee\2010\100610\Finali7ed minutes 10-06.10.docx]:Vrransportation Advisory Committee\2010\100610\DRAFT Minu€es 10- 06-10.docx Page 1 of 2 4. Pedestrian/Bicycle Subcommittee-update: Mike reported that this subcommittee held its first meeting on September 22, 2010. They hada brainstorming session. They will meet monthly and are eager to be helpful. There are 9 members, 2 don't ride and the others are walkers and bicycle riders. 5. TriMet Pedestrian Access Study: Judith said that this study was started by Transit TriMet approximately 8 months ago. They want to see the conditions of pedestrian activity and access to transit within Tigard. Judith was involved in a walk around downtown Tigard. She said that the downtown area is fairly good in pedestrians conditions once within downtown; getting to mass transit sites. Tthere are barriers, however,getting to downtown Tigard. Next steps include review of the TSP, a detail field audit and cost estimates and prioritization. Concern was expressed regarding Transit's cut of services and/or routes.Judith said this walking tour with Transit led her to exploring a walking map of downtown Tigard to highlight major services and amenities. G. Capital Improvement Plan Project Selection: Toby LaTrance introduced himself and then talked about the Capital Improvement Plan (CIP) process for the 2011-2012 budget cycle as well as the 5 year CIP cycle.The budget forecast is being constructed by City staff in the next few weeks. He provided a handout of the City Operating Budget flowchart and discussed the CIP portion of this chart. The advisory boards, including TTAC, provide a list of priority projects to the CIP team, (made up of City staff) in November. Toby provided the committee members with a ranking worksheet to assist them in prioritizing the projects and then discussed each project within the 5 year CIP. He indicated that at the next meeting, the committee will come up with a prioritization of the 12 projects within the CIP's street system. Mike McCarthy handed out and reviewed the list of the Street system projects that will need to be prioritized at the next meeting. Each page featured a picture of the street to be upgraded, scope of work, project cost, traffic volume and a background of complicating issues for each project. 7. Construction Updates: Mike McCarthy updated the committee on the overlays on'72°a rn and Bonita and Sequoia Parkway;progress on Burnham Street, Greenburg Rd and Pacific Hwy and slurry seal project throughout the City. Adjourn The meeting was adjourned at 8:25 PM. Liz Lutz,TTAC Secretary ATTEST: Christopher Warren,Vice-Chairman 1:\Transportation Advisory Committee\2010\100610\f inalized minutes 10.06-10.docx1:\Transporta6on Advisory Committee\2010\100610\DRAFT Minutes 10- 06-10.docx Page 2 of 2 The next TTAC meeting will be held on Wednesday, November 3, 2010 from 6.30pm -8,30pm, Tigard Library, 2'd Floor Conference Room. Ji\'T"ransportation Advisory Coircmittee\2010\100610\FinaSzed minutes 10-06-10.docxl:VIransportation Advisory Committee\2010\100610\DRAFF Minutes 10- 06-10.docx Page 3 of 3 City of Tigard Memorandum To: Tigard Transportation Advisory Committee (TTAC) From: Toby LaFrance, Finance and Information Services Director Re: Materials for October 6, 2010 Meeting Date: September 29, 2010 During the TTAC meeting on October 6, 2010, I will be presenting information about our Capital Improvement Plan (CIP) process with Carissa Collins, Sr. Management Analyst with the Finance and Information Services (FIS) Department. The purpose of the presentation is to provide you with information so that you can assist the City by providing input to our process of prioritizing transportation projects for the next CTP. This will take two meetings. In the October meeting, we will present information about the process and the potential projects. In the November meeting we will ask that the'TTAC provide input on prioritization of the projects. In your packet, we have provided three documents. During the meeting on October 6tih, staff will be going over the information in these documents. We have enclosed them for your reference, should you want to preview them prior to the meeting. These documents are: 1. A diagram of Tigard's Budget / Forecast / CIP process. The purpose of this document is to show how your recommended prioritization fits into the process as a whole. As you can see toward the bottom of the first page in the left column, we are seeking input from.Advisory Boards such as TTAC by early November. This will help the CIP Team to rank all the projects for CIP development, funding, and adoption during the budget process. 2. The CIP Ranking Worksheet. This document shows you the criteria the CIP Team uses to rank and prioritize projects for the CIP. Please bear in mind that these criteria are used for all types of CIP projects, such as parks, water, and sewer. As such, they are fairly generic to be able to cover multiple types of systems. TTAC can choose to use these criteria, something similar, or something completely different for your prioritization process. 3. A list of projects for prioritization. This list has been pulled from three sources. First are projects in the current CIP that are not currently underway. Second is the Transportation System Plan. Third are projects submitted by staff. Citizen nomination using the Neighborhood Network is a fourth source for projects. That process is still open through the end of October. There are no projects to add to the Streets System yet. If there are citizen nominated projects, those will be added for the November meeting. 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