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03/03/2010 - Minutes City of Tigard - �., A 1 Transportation Advisory Committee [TTAq MINUTES Wednesday,March 3,2010, 6:30 PM— 8:30 PM Tigard Library, 2"d Floor Conf. Room- 13500 SW Hall Blvd,Tigard, Oregon MEMBERS PRESENT (7): Anthony Rivano (arrived at 6:35 pm);Basil Christopher; Cam Gilmour, Christopher Warren,Vice Chair; Jennifer Stanfield;Jeremy Vermilyea, Chair;Joe Schweitz MEMBERS ABSENT (1): Dennis Mitchell OTHERS PRESENT: Gretchen Buehner, Council Liaison; Carolyn Barkley STAFF PRESENT: Carissa Collins, Sr. Management Analyst Doreen Laughlin, Sr. Administrative Specialist Judith Gray, Sr. Transportation Planner; Michael McCarthy, Sr. Project Engineer;Twila Willson, Sr.Administrative Specialist 1. Call to Order The meeting was called to order at 6:33 by Chair Jeremy Vermilyea. Twila Willson was introduced as the Committee's Recording Secretary for the next four-month cycle. 2. Committee Business a. Roll Call-Twila Willson called the roll. b. Minutes —Jeremy Vermilyea presented the minutes from the February 3, 2010 meeting, asked if there were any additions, deletions, changes, or items for discussion. Hearing none, the minutes were approved as submitted by unanimous vote. c. Visitor Comments —No comments from the visitor. 3. TTAC Membership • Committee Vacancies Judith Gray informed the Committee that the by-laws indicate eleven appointed members are needed to complete the Advisory Committee,which means there are three vacancies. [Ail Chum, Rivano arrived] h\Transponation Advisory Committee\'010\030310\Draft Minutes_for_TTAC_3-3-10.doex Page 1 of 4 A formal announcement will be placed in Cityscape,but Committee members were also asked to invite interested citizens to apply to serve on the Committee. Applications for possible TTAC appointments can be located by going through the City's webpage under Volunteer Opportunities. • Member Terms for Committee Rotation The terms of appointment were reviewed describing the need for staggered terms to create rotation of the committee members according to the by-laws. Judith Gray distributed a form for members to complete with their term preferences. Gretchen Buchner pointed out that Council would prefer that the Committee make term decisions,however, Council has the final say in term appointments. There was some discussion regarding options for making term selections and it was suggested that staff could request that some members serve a longer term if not enough members initially request longer terms. 4. Update on CIP Catissa Collins explained there were still revisions needed before publishing the Financial Forecast. Capital Improvement Program (CIP) has been entered into the budget. New to the budget this year will be breaking staff costs into a category. The Financial Forecast will be completed by next Friday and presented after that. The CIP is updated annually and the City has new software that will allow even more frequent updates. 5. Bicycle/Pedestrian Subcommittee Mike McCarthy distributed the new Bike Maps to the committee. The TTAC members were very impressed with the final results. The map is made from a non-paper product made from a limestone material (calcium carbonate) and is waterproof, tear-resistant (baby proof, drool proof) and acid-free. The map features routes that are color coded indicating various levels for ease of biking and also highlights areas of interest. The map was created by city staff members Andrea Consalus, Helen Marvin, and Mike McCarthy. Maps were less expensive than originally anticipated, so the excess money will be used toward signage of paths and helping low income bikers. Mike McCarthy distributed a draft of policies and procedures for the Pedestrian/Bicyclist Subcommittee. The purpose of the subcommittee is to: • Advise staff and TTAC on issues affecting pedestrians &bicyclists • Enhance and promote the community of Tigard by supporting walking& cycling The subcommittee will act in more of an advisory role. Staff will be able to bounce ideas off them. It is suggested that nine members would be a good amount for this committee. Discussion by committee members about draft policies for the subcommittee highlighted the following points: • Recommended the subcommittee include a combination of bicyclists and pedestrians in order to provide a balanced view and not be dominated by one side or another • Accomplish balanced view through education and by management of the subcommittee by staff and the TTAC representative • Concentrate on filling in noticeable gaps (especially near schools) even though it may take years to accomplish • Include business representation, PTAs, and law enforcement officer support on the subcommittee • Research available funds through the State, etc. • Recommend one and two year terms so there would be a staggered term membership • Subcommittee Chair would be a TTAC representative (Basil Christopher will be the Chair) who would keep the interests of TTAC in the forefront. Representative would regularly update TTAC on subcommittee progress and recommendations 1:\Traaspormdon Advisory Committee\2010\030310\Dntk Knu[es_fo[_TTAC_3-3-1 O.docx Page 2 of 4 • Members would have one vote • Meetings would be every other month initially,with additional meetings as needed • TTAC would want regular updates from the subcommittee • Bike Path Map Committee should continue to work with the Bike Pedestrian Subcommittee and help set priorities with trails/paths along with other projects Questions arose about by-laws for the subcommittee and how formal the structure needed to be. It was suggested there be a six-month trial period before deciding on setting the subcommittee's by-laws. In the meantime, staff would check whether the subcommittee was covered under the same by-laws as the TTAC. Pedestrians and cyclists might be able to come to a consensus of opinion when meeting as one group and develop more proactive approaches to solving needs.The subcommittee could begin by validating concerns using the bike map as a starting point to fill in what is needed. Subcommittee members will have variety in their vision and input that is beneficial for staff and in their approach to needs for CIP projects. Mike McCarthy closed with his request for TTAC to review and make recommendations to the draft of the Pedestrian and Bicyclist Subcommittee policies and protocol. 6. Upcoming TTAC Participation/Representation a. Tigard Greenway Trails Master Plan Judith Gray mentioned the importance of TTAC representation in identifying, ranking and prioritizing completion of the greenway trails. Practical, solid recommendations are needed before going to the grant process. Six citizen meetings, one field trip, and two optional open houses are planned. Duane Roberts will be making the recommendation. Basil Christopher will be serving on the Technical Advisory Committee, but not as a TTAC representative. b. High Capacity Transit (HCT) Corridor Land Use Plan First step is identifying locations with land uses that would support this type of transit. An advisory committee will operate as a liaison to this committee,but the formation of this committee is several months out. Jennifer Stanfield and Christopher Warren expressed an interest in serving on this committee. 7. Other Staff Updates Judith Gray informed the Committee that the draft Transportation System Plan (TSP) update was going to the Planning Commission. Presentations will be made to Planning Commission (March 15) and Council (Match 30). These will be followed by a series of work sessions with Planning Commission, followed by a public hearing and recommendation to Council.A parallel series of discussions is an option to inform TTAC, however a 30-minute presentation would not make it very meaningful. TTAC is also able to attend the March 15 Planning Commission and March 30 Council presentations as well as the work sessions (the meetings build upon each other). Carissa Collins reported the CIP/Budget public meetings start in the PW Auditorium on Mondays in April. Mike McCarthy briefly reviewed construction projects: Pacific Highway (the preferred terminology,not Highway 99W) bids for the county project have a March 24 deadline. Tigard will pay the county,who manages the project. Work will be at night and start in May. The goal is completion this December, although weather conditions and anticipated construction issues make it likely the 1:\Transportation Advisory Conunittee\2010\030310\Draft Minuta_for_TTAC_3-3-1O.docx Page 3 of 4 project would not be completed until next May. Utilities will be relocated as part of the project,which will involve multiple utility companies. There is also a strong possibility of short term (a few days) closure of Main Street, diverting traffic along Scoffins. This is a $10million total project. The Hall Blvd. crosswalk/bridge project is completed with the grand opening on March 23. Street Maintenance fees are reviewed every 5 years. Business fees are being reviewed now to ensure accuracy. Projects for slurry seals and pavement overlays are selected for this summer. Pavement prices are very good this year so many projects could be completed. Look for flashing yellow arrows to be increasing in Tigard. Those improvement projects are underway. Main Street design project—The consultant contract is being finalized, then design will begin. This will include the three options (as-is, bike lanes, or people space) we talked about at a previous meeting. Technical analysis, parking, and traffic analysis will be part of the early phase of conceptual design. CCAC and TTAC will be involved in the process. Burnham Street improvements are ahead of schedule. Next May is the scheduled completion date,but the contractor is pushing to complete well before then and will likely succeed. ODOT called the City of Tigard about an intergovernmental agreement (IGA) for a reconfiguration project to improve the intersection of Pacific Highway with Gaarde Street and McDonald Street. Some group members mentioned reasons why that intersection would be a good candidate for improvement. 8. Preview of April Meeting: TTAC Charges and Duties • Review of the TTAC charges and duties in the bylaws • Review Council's intent with TTAC and outline steps needed to accomplish recommendations to Council.Any proposed changes would be recommendations to Council. • TTAC is jointly staffed by three departments -- Finance,Public Works and Community Development. How to ensure that appropriate involvement is accomplished? 9. Adjourn Jeremy Vermilyea adjourned the meeting at 8:18 pm. Twila Willson,TTAC Recording Secretary ST: J emy Vermilyea, hairman The next TTAC meeting will be held on Wednesday, April 7, at the Tigard Library 2'd Floor Conference Room, 13500 SWHaM Blvd. from 6.•30pm—8:30pm. I:\Tmnsportotion AdvisoryComndttee\2010\030310\Deft Minut�_for_,rrAC_3-3-1 O.docx Page 4 of 4