12/02/2009 - Minutes City of Tigard
TIGARD
Transportation Advisory Committee [TAC] MINUTES
Wednesday,December 2, 2009, 6:30 PM— 8:30 PM
Fire Station #50, 12617 SW Walnut Street,Tigard, Oregon
Members Present
Gretchen Buehner_ Anthony Rivano x Basil Christopher_ Cam Gilmour—x—
Christopher Warren x Dennis Mitchell x Jennifer Stanfield x Jeremy Vermilyea x
Joe Schweitz x
Staff present
Ron Bunch_ Susan Hartnett x Gus Duenas x Toby LaFrance x Michael McCarthy x
Dennis Koellermeier Doreen Laughlin x
Welcome and Introductions
Susan Hartnett,Assistant Community Development Director, facilitated this meeting. For an "ice breaker"
she asked everyone present to give their name and to tell about a spectacular drive—which everyone did.
Cam Gilmore attended for the first time (he'd missed the last meeting.) He gave a little background on himself
and told everyone why he was interested in being on the TTAC.
As to a bit of"housekeeping," Hartnett spoke briefly about the following matters:
• Minutes. Hartnett said the minutes would be a synopsis of the meetings,not a transcript. One of the
members said since this committee would be advising the Planning Commission,he would like the
minutes to be more detailed when it came to subjects of substance. Someone else said"the shorter, the
better" because people don't tend to read long minutes and another thought"action" minutes would
work well. Hartnett asked them to think about it and that this would be revisited.
• Administrative Support. Hartnett advised the group that the administrative support would rotate
between 3 departments - Community Development (Doreen Laughlin); Finance (Liz Lutz) - and one as
of yet unnamed person, from Public Works. She said the Admins will not all have the same experience
and that some training time would be needed. Laughlin will provide the other Admins with a short
procedural guide to help with the transition. Hartnett asked the group to be patient as the different
Admins get used to the group and the subject matter.
• Status of the hiring of a new Sr. Transportation Planner. As of 12/2, the 2nd round of interviews
had been conducted and the result was encouraging. There are two equally good candidates. Hartnett
said it would be a tough choice but the expectation would be that they would make a decision by the
end of the week and the new Sr. Planner [who will also be the staff facilitator to this group] will be on
Page 1 of 3
board by the end of this year. It is expected, and hoped, that the committee will meet the new Sr.
Transportation Planner at the next meeting in January. Hartnett will facilitate that meeting and help the
new person transition into the role.
• Change of Venue. Hartnett advised the group that, after researching the possibility, Fire Station #50
was not found to be consistently available for the group's use; however, the 2"d floor conference room
at the Tigard Public Library had been secured for the next two years. She noted the meetings will
continue to be held the first Wednesday of every month beginning at 6:30pm and ending at 8:30pm.
Transportation Funding Sources/Relationship to City Budget (Part 1)
Toby LaFrance, Director of Finance,gave very"high level" (not too deep) information about the primary
funding sources within the City of Tigard. He provided a description of the various funds;where they come
from; and how they can be spent. He passed out a packet of information (Exhibit A). He spoke about the Gas
Tax fund; Gas Tax fund post adoption changes; Street Maintenance Fee fund; and the Traffic Impact Fee fund,
including the financial forecast on these through FY 13/14.
LaFrance noted that one of the biggest projects funded by the Gas Tax is Burnham Street. He said money had
to be borrowed to fund Burnham. After the adoption of the FY 2009-2010 Budget, two important changes
occurred. First, the State of Oregon passed a transportation bill that increased the Gas Tax [by 0.06/gallon] and
registration fees. The registration fees will be in full effect by January 1, 2010, and the gas tax is phased in on
January 1, 2011. In addition, the bids for Burnham Street came in much lower than had been anticipated. When
combined with the State Gas Tax revenue,Tigard will need to borrow fewer funds over a shorter time and can
have a stable fund balance of$1.5 - $1.5 mil over the life of the loan.
There was some discussion about how people don't tend to understand budgets and funding very well.
Major Transportation Project Overviews (Continued from 11/4 meeting)
Mike McCarthy, Streets &Transportation Senior Project Engineer, spoke to items 5 & 6 on the project list:
"Hall Blvd/Hwy 99W Intersection Project," and "Greenburg Road/Hwy 99W/Main Street Intersection
Improvement Project." He had brought a plot of the subject area and the committee members gathered around
it as he gave a broad "5000 foot level" overview of the various projects. Some of these projects would include
bus pull-outs, street trees, etc. He said there will be some major impacts on right-of-ways. It was noted that
much of the construction would be done during the nighttime so as to have the least impact on traffic. He said
this is not fully finalized and asked that the members call him should they have detailed questions or
suggestions with regard to the overviews he'd just given [503-718-2462]. There were some questions as to
funding. After speaking about the projects, he gave a"sneak peek" at the draft version of the "Tigard Bike
Map.
Gus Duenas, Development Engineer, spoke to item 4- the "Hwy 99W Improvement Plan." One of the
things he noted was the plan for widening Hwy 99W near Fred Meyer, and that medians would be installed.
U-turns would be designed into this plan as well,with the idea being to improve travel time to the area. Susan
Hartnett interjected that the land use plan is being appealed to LUBA by some property owners (due to the
medians.) There were some questions as to the type of signals that would be used. It was noted the document
is on the City website and that a Hwy 99W"launch page"will be on the City Website soon to help make it
easier to navigate if people are looking for information on this plan.
Page 2of3
There was a question about the "synchronization"project on Hwy 99W. Dennis Mitchell, from ODOT, spoke
to that question. He said it was coming along and would be implemented soon. There was some discussion on
the "ripple effect," and how synchronization is not as easy as it may seem.
Due to the scheduled timeframe, Hartnett suggested they pick up at item 8 at the next meeting. Everyone
agreed. [The aim is,in respect to all attending, to keep these meetings as close to the scheduled ending time as
possible.]
Suggestions for City Council Goals for 2010
Hartnett said the City Council is asking boards and committees to give input on goals for 2010—short-term,
mid-range, and long-term. (Mid-range is described as being 5 years, and long-term being 10 years plus.) She
noted this committee will eventually be working on establishing their own goals and how those goals fit in with
the Council goals. She conducted a brief brainstorming session with the aim of the TTAC to come up with
ideas for Council's 2010 goals. They came up with the following four ideas:
1. Develop community access transit options - a comprehensive plan that integrates with the Westside
Express Service (WES) and the regional transit system;
2. Develop a plan to complete the bicycle/pedestrian system in Tigard. Set a goal with a timeline
and prioritization based on funding, safety, schools,& connectivity.
3. Snow removal plan: Possibly utilize "on-call" contracts. Prioritize routes and consider leveraging
options with other agencies.
4. Transform Hwy 99W—Pursue land use, high capacity Transit (HC'[), and adopted Improvement Plan
along with interagency coordination& cooperation. Refine actions and approaches over time.
The consensus was the above four goals would be submitted to Council on their behalf.
Wrap up and Next Meeting
Toby LaFrance will speak to the financial forecast and give an update on the CIP Process.
Darren Wyss, Senior Planner,will give an overview/update of the Tigard TSP.
Committee leadership will be discussed and leaders may be chosen.
The next TTAC meeting will be held on Wednesday,January 6, at the Tigard Library 2nd Floor
Conference Room, 13500 SW Hall Blvd.from 6.30pm - 8:30pm.
Adjournment
Hartnett adjourned the meeting at 8:30 pm.
Page 3of3
Gas Tax Fund
`Ill I" fund rccords "'harml rcvvimem from Si-arc and itimk° on sale am my of moror vemcic fljcsl. iitunds are used for comttuctictn, reconstrucnion,
ilttlircwelitl:nr, i'vi ilr, mai.metl.tt ce, saPrkmtion, and its,- +,1 l,lrllkc highways. mads, strevt:c. :kml madSide test areas. h'Ynnw4 rryny ,tlstx be used for ytrect
Iightlng and d'[c;,li111Irg, Rr(]rttl clrainage, traffic c_olit resd ll, % Ii., .,. .Irl,I 4-dist 41[ eaclminiirraruan.
Nr.ud° pv.4 rl w i a x and velikle registntic,n f�cs are sharud %villi i mus and cminties tlarougho"I rite State Ming a fOrttlula Hd.`-t day' I I I C lCgisd.a.tur(L StntV grIN NX
rRM" IMVL' elf}r FId°rd".tNecl in same ratty Aldi IML11;0 ('Or FY 'MO-10 does havc a slight increase from the d°clmrlt fiscal vvmr;'* I-m)i 'ctinn. Thk in rvor is
largely dlud• rer the K1.L,111ificatrlt cost per gallrm IIIJI the• nAhoii has mperiencc:dl. tv.duc,tion Im, Iccl tc� a gTcatet ron.skInIpICcrrl riii gjKctlitu° from the public
.Md tltrmforu -diighily higher revenues.
%va"'hingt{atl County cc}ltvcm one cent Iacr g-A1011 ,sf gaS Srild within the C eninry ns a Counry gag Cim "1;ixo4 arc• distt•ibuted t{, citiem within the C minty
ctcs.c►t'ding to a k mill l caet by the County.
lands are hudgetcd for the Strect I,.ight±t And signA14 Isrrgraw mid div st.rc°art Maintrnanee laraay{tartl cipemted by Pablic Wrr ks, fn addittcril, OIL, (.,Ipit,al
Impmvclrtctit Program includes vatiout} street improvement prof eta that are outlilwd in the City's I-ivc 1f'or C:,,Lpital tinprovrinent Irl=tn. SrsnIC 44 thU,, •
projcrN are Part arf fltc d ownrown revitalixarion tff«rt currendv u,ndcrwRv.
Dc=mber ?, 2009 `d"TAC N1lvc:ting I
Gas Tax Fund
Capaclty for CIP Projects
Financial Forecast through FY 13/14
$20,000,000
X` $4,MO,O00
U
m
-
a
C
S0
CU _
I
FY W06 FY 06/07 FY 87/N FY 109 FY 09/ 0 FY 10/11 FY 11/12
(S4,000.00())
i Ending Fund ManrL*w/Cm —Forecast Revenue/Trans to POW 1<v9Operaiing Exp/Trans Out Forecast Exp wJ Clip
Gas Tax Fund
Actual Unnudlled Pralec111d.
FY 04m FY 0"? FY 07M6 FY 09= FY MID D 1-Y 100 1 FY 11112 IFY 12113 _ FY 13/14.
FnreegatRemnuiN7rwisi, $2,603.171 $2,779797 112.861,709 $2,180,634 . $9,177,3$$ 52,210{1pQ $� 2i[1,QU[I 2,21Li,17[JO $2,21a,atA[}
Foramml Oparrimig Exp4ranm Oul $1,455,675 $1,586 338 $1 184 704 $2.231007 $2,680,206 $2,463.796 S2.4154&U S21mo.m $2 5.62.875
IPIDebl Service 300.448 $1,3813,781 $378.188 - $1.112,90. S3,800,170 $3.639,640 590 5509.640 SNR.540
Fararml,Exp wo C1P $1,762,331 $2,965,119 $2.342,890 $3,349 N7 555.378 59.403 336 $2994 3l9 $1,M.406 $002,413
Ending Fund Balance wJ CIP �j2,71'9,996 $3�iD34,457 52.3231 40 1 6 q32 _ $4,174,442 $381 1{�T t5.1Ci 1 Z72 r 1,;'4 13 #31 tTi2.1 iJ.17+ 3 i
Gas Tax Fund - Post Adopti on Clianges
After adoption of the FY 2009-2010 Budgel., two imrx)rtant (Aangcs occurred, First, the State of Oregon paqqW a tramiportation bill 111111 ITICIVEINCLI
the Gas Tax by S0.06/gallon and Tegistrallion 11ces. The registration fees are fully in effect by January
1, 2011. This will increase the mvenues to the State Gas Tax Fund and the resulting ending fund balance is adjusted and shown in yellow in the
graph helow.
In addition, [lie bi(tq tbr Burnham Strcet came: in rnmch lw-ver (han had bean amicipated. When combined with the State Gaq Tax mvenue. Tigard wil I
ncal to harrow fewur ffinds o%;er it shorter time and c4m havc a stablc fund balance of$1,341.6 mil over the life of the 1cmil.
IM"Ct Of St1Mt0Tres P*rti)tIVr1 BIN And 13urnbArn St.M
FY OWID FY IN11 FY 11112 FY 12113 FY 13114 FY Milo Ctmot Mnat old Wan Amt Annual Pmt. Yrs PaW
Adopttd H U61,66P 11,10,7.0671 J1r984.48�1 (7,016,4611 50010M 7,606,443-1 6 50,DOO SOM40 zo
Adopk-d W1 5410-Tram R111 4511,554 L,-03.11A 1.567119t4 1.704,792 80.0
J3.n 1,658,396
Adapitid W1 5ate Trim.9111&Fiv rnhmm Old 2,1M.6915 I-764r248 1 1,409,794 1,518,673 1,52SMA 2915,554 500,a* 2,711,1')ff1 538.055
4,DOO,000 Gas Taxinding-Fund Balance:
VD0,000 Impact of-Burnham/Ash Project Options
(2,(M0,0M) FY 09/10 FY 10/11 FY 1111-2 FY 12/13 013114
14,000,1300)
(8r000,CCC)
o Adopted Adopted W/State Trans Bill E Adopted w/State Trans Bill & Burnham Did
December 2. 2009 TTA C MLcting 3
C i tv Gas Tax Fu n d
'phis Rind is used to account for reveritwspcnerated from Tigard's local gas tax, The tax was dcvc1orAxi by i cmzen task forcc who rmimmended it
as a way to fund improvemems to thy: Grcenhurg Rd.199W/Main St. intersceliort and was approved by the Tigm-d OtV ( 'Ouncil in Dec-umber 2006.
All proccixis gencral.exl are dedicated to this one pro.im. and thu iLL will expire once the cA)st (if the project, prrijwwd ;11'S� million. is mi'sed,
City Gas Tax
Capacity for CIP Project
Financial Forecast through FY 13/14
PA
$4,000.000 —
$3,500,000
E S3,000,DDO
CL
X $2,500,000
W
$2,000,000
m S1,500,000
OA
$1,000,0m
()�'/ot, FY flh/0 I fy 07/08 FY D8/09 FY()9/10 FY 10/11 FY 11/12 FY 12/13 1 Y 13/1�1
Artmil Uri.lUdIted Proleded
�Endlng Fund Balance vv/CIP —Forecast Revenue/Trans in Foramst Operating Exp/Trans Out Forecast Exp w/CIP
Clay Gas Ta Y Fond
Anumil Unaudited Projected
FY 09MG FY DOM? FY 07M FY 001Qi) FY W10 FY 10M FY 110 2 FY 12M a FY 131%
FC)Fer.elF,J RoymonrTrArm $o so. , SU376 $638.500 $3 x72,000 $1572,000 10872,170072.=
11a
Fammot Opomilng L xpffrarm Out 0 $0 so so- 10
CIP/Debt Service $0 60 _$163,074 Do 824k 0G0 _$3,843,0W $414.416 $414.415 $4 1.1..113
Foreca el r:xp wl G I P $0 lk_ $185.074 $&M.000 MOM $l"3.000 $414,415 1.41.14115
Entlinq Fund Bakince wJ ClF' $o s639'683 $777,1916 $814
.403 $843,403 $1,100
Dmcm her 2, 2009 TTAC Meeting 4
Street Maintenance Fee Fund
The Stma INIIiritvmince Each f and way k-•i.ihli.rhld to tnkck dte revenues aircl u,,j1k-u,Iimrrs for tha- Street Ntmriwnincc I:c,c, that wa, .ipprrwod tlirough
0r limmice No, 03 111 by the City COIL on November 18, 2iX13, Both litisinc.ssys :mtI Iv"tiiclrttc s, pay this fn-. I m— ,jr,tlu anti mijIii I;irmIl ilia, tht. [cc I
$2.1M per unit pur incintli. Non-rc.4icic-111ial CULO.01111cr', Pay $0.78 Pvt parking t asoline ;tutions pay
!T $(P38 JiEr iuElirig },+-itnll strttloil. `Ilic nitc�= :ire
etet,Ihlishod w-Jiig Clic' City'ic 5-ywir naPtinrc' uticc and t"["comtruction l IMI f#)r correctiTVc mid preventmivc^ mSl'liltm11r'i#,-c of Zhu On. `L, orrvr itifra!srriir-oliv.
1108 fc:G PrOlOd" a i,iIAt? soiirue o revenue desigiated for uisc in the maintenance of vxiating atmeix. `i'Itis mc-kdo. app lvwi , ray w "Iret'r mIIrfat"(.K such ikw
NleLrry 4CaI,9, P2VLAI Wrii I IA t 1 IA1 .h, J110 mpati.rhig k1mrioraring nitre e-ts.
I..ttclr.r Phe TigaM Municipal Code, the pry gmm wag reviewed a.ft+cr three yeam and the rat" rr-esmblitil,c d I)ASI CI DDI tllIC rtntur,il ,IVCr':IJ2.V r fAt (4 311 uPclatCd
5-yerir pInn. Wltfle it iA probabIc thm rata+ will be atlpctsmd during FY 2609-10. the htaclgovd rvvcu1tv4 do nor hicludc• :m% r,itc d1;iligr- as thev w,ercF not
known at the time thu budget w;i-. creared.
Dceember ?. 2009 TTAC Meeting 5
Street Maintenance Fund
Capacity for CIP Project
Financial Forecast through FY 13/14
52.x.000
A $T,6m.000 -- — -
13 $1,400,00011
-- ■
CL
UJ
- ---
'n $C�Q4,Q00 —3-
S400,000 - -
C $200,000
RU
SO e_ l
FY D5/06 FY 06/07 FY 07/08 PY 08/09 F 09{10 FY 10/11 FY 11/12 FY 12,113 FY 33114
Actual Unaudited Projected
- Endins Fund Ba[mnce wl CIP —Fafeast Revenue/Trans In Farerast OperatIng EKP/T'rens Out —Forecast Exp wl CIP
Street Maintenance Fund
Actual Unaudited Pro)W +d
FY 05106 FY 08107 FY 07108 FY 08109 FY 00110 FY 10111 F Y "1'1112 FY 12113 FY 13114
Forecast Revanuelfirens fn $86:3,817 $862,953 $874,231 '$87608 $803100 $860.000 $860,000 $1880,010 $860,000
Forwmst Operating t x Tfans Out ' 1 18.057 $124647 $127,856 $103,752 $53,180 $83,160 _ $83,1601 $833
180 $83,160
GIPIDebt Servloa _ S'14.3,334 $928 223 $1 588 747 $773,511 $778 DOt1 $77B4OD0 $77+3,000 $77i ,5DU $770,000
- _
Forecast Exp wl GIP S861,391 $1,052,870 $1,714,603 $877,253 $859,100 $850',180 $859,180 $859,id,sr $ g 180
Lnding Fund Balance wl CIP 34,39,422 $1 177,P2§ i }2 445 520{].313 $201,213 $202,053 $2�02,8D3 $203,73'1 $204,673
December 2. 2009 `f"T"AC Mceting 6
Ti-a fic Impact Fee Fund
` he TrafTif II11f pct FCC (HI') iy a ChArge tori ncw,. duvelopme+nt :u4se':giwd by Wa-Aington t;owity, but Collected ba t irik-,, It I-, Ir,tw(I 11pill Iltr rlun wi. ,II-
trips pvr tl.n- rlrstt each type r,h dcvvIfjpfile III iq r*timatcd if) gn-nera.te. `i1IV ("millty maintaitar ;a [able 4%[tandarrk I'd,n ;1ll tstc:aS'it)IV IINC, I [W 'All lfjcel rril)s
Per 111V I101. c ;'Ich dvv.vloprlik�iir :try inultiplivcl hy ilic rate per trip to duccrmITIc Hic :iniount of tlic `I'll°. i-hill rr V(71t11CS' nkslV (.31114' hC u.v��el f'(jr liipliw ay and
ir.itr:it c -glad imprea��oin-airs rhAr primide additional capiie<iTy rr) t-naicir tt:antsportition iy'�tr:trti4 and to piq div ro%tm ofadnritsi rent,if ilia pt-fi ;rani
Dunn r% rlmc,; art, dvperndvoir anion de.vc1oprrlctit prrijects, orad therefore, vary from yen to year bawd MI thea lMIel Of 0c0111Mirc ,a-nti IV. '1"11- re°vrrme% in
FY 201H41 are prniected iio in. triwe ll lower than was budgtre l dtic ro the sigTiticant alowdown in. constructinn within the Gi%, lisrs .kr��I *r�fri an cip,,m!;
this rre nd to continue inn FY t ti_1,1'x,
Transportation Development Tax Fund
The Countywide Transportation Nvelopment Tax (TOT) is a Washington. County Tax approved by the voters in November 2008, which is,
administered and collected by the City of Tigard. The tax went into effec;1 on July i, 2M9, replacing the Traffic Impact Fee (TIF) program.
Likc TIF, T DT is assessed on now development to help provide funds for the increasmi capacity transportalion improvements nerd to
accommodate the additional v hiele traffic and demand rut transit f'acilitic.s gencrated by that developnicnl. 11 provides funds for 1hes1 enpacity
irnproverneri s to county and city artcHals, ceratin collectomi, and certain state and transit. Facilities as listed In Ihr County's Capital Improvements
Pa.ijeel T..i t, The 'l"DT is categorized as an improvement Fec., revenuc must be dedicated to capital improvc niciw. that expand capacity and may not
lie used 10}r In a i n turia n cc, repair, or other non-capital improvements.
Decctribcr 2. 2009 TT C Meeting 7
Traffic Impact Fee Fund
Capacitor for CNP Project
Financial Forecast through FY 13/14
0 S3,000,00
CL $2,500,00
' $2,11300,0M -
CM S115Do1000 - -
$1,oQCl oa
500.000
FY 05106 FY 06/07 FY 37/08 FY OW9 FY 09/10 FY 10/11 FY 11/12 FY 12/13 j FY 13/141
,q�tual Unaudited Projected
+ ending Fund Balance ler/ClPForecast Ftevenue/Trans In, Forest Operating Up/Trans Out - -Faracast Exp w/CIP
Traffic Impscl Fan&T'rarnepcwn len Development Tax Fundis
ftlual Unauditod Pro)roted
FY 05MG FY T16107 FY 01.10B FY DOM FY 09M0 FY 10MI FY 11x12 FY 12113 FY 13114
Forecast RevenuorTrarrs Ito $987.135 S1,107,158 SBB2.820 $M.620 $301,87 $477,U9 $650.001} $82$,172 $928,172
#enreceaC OperatIng E
xplTrene Out $1.67,9$7 $110.345 $154,003 $178.863 1 '$301.006 $213.569 $218,61316 5227.287 $233,797
c ipoetA sanka $408,826 $455.640 $2.58+5,033 $1.415,0130 $1 300 p[a 560,000 $380 000
Foraoaet Exp wJ GIP $45661823 3670. $;,720,086 $1,593,85L ;431669 $668,968 $227,207 $233,797
Endlog Fuad Bounce wl CIP $2.707,942 $21.6".42.3 52,981,634 $1,#10,224 $131 7 $,.3+16,3157 $426,3x37 8i1,Q27 209
December 2, 2009 TTAC Mcol1ing 8