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LRS Architects, Inc ~ C140060 City of Tigard 13125 SWHall Blvd.CONTRACT CHANGE ORDER/ Tigard,Oregon 97223 AMENDMENT #3 SUMMARY FORM Phone- (703) 639-4171 Fax- (503) 684-7297 Project Title: City Hall Complex EIFS Restoration Project Manager: Kimberly S. McMillan Contractor: LRS Architects, Inc. Original Contract#: C140060 Effective Dates: August 26, 2014 Change Order/Amendment Amount: X99-A9�077 Accounting String: 400-8000-56005-91013-130 Amendment Percentage Running Total: 10°% AMENDMENT DETAILS Provide additional site plan layout and coordination of additional light fixtures. Includes additional meetings Beyond original six 6) and includes additional printing and travel expenses CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ Original Contract $26,780.00 Amendment#1 $1,200.00 Amendment#2 $1,200.00 Amendment#3 $2,700.00 Contract TOTAL $31,880.00 MASONING FOR CHANGE ORDER/AMENDMENT I Upgraded courtyard and planter lighting to LED fixtures REQVESTING PROJECT MANAGER APPROVI ITY STAFF Sl tore Signature Date Date Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules, regulations, and laws that may be in effect for Signature the work. The unit pricing in the original contract shall apply to all additional work. A copy of this form, once completed, is to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember—the cumulative total of Amendments cannot exceed theproject's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO ARCHITECTURAL SERVICES AGREEMENT CITY HALL COMPLEX EIFS RESTORATION-#C140060 AMENDMENT #3 THIS AGREEMENT, made and entered into this 26`' day of August, 2014,by and between the City of Tigard, a municipal corporation,hereinafter referred as the "City," and LRS Architects,Inc.,whose authorized representative is Paul Boundy, and having a principal being a registered architect of the State of Oregon,hereinafter referred to as the "Architect.". 3. Architect's Fee A. Basic Fee 1) As compensation for Basic Services as described in Exhibit 1 of this Agreement, and for services required in the fulfillment of Paragraph 1, the Architect shall be paid on an hourly rate based upon the "Schedule of Rates" in Exhibit 1 of this agreement, which shall constitute full and complete payment for said services and all expenditures which may be made and expenses incurred, except as otherwise expressly provided in this Agreement. The Basic Fee shall not exceed the amount of Twenty Nine Thousand One Hundfed Eighty and No/100 Dollars $29,180.00) Thirty One Thousand Eight Hundred Eighty and No 100 Dollars 31,880.00 without prior written authorization. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. ! CITY OF TIGARD R S A CHIT INC. Signature i re klai-+(�a. L. t6wVto O&vNbof Printed Name Printed Name Date Date DESIGN WITH INTEGRITY 1:r4l:I rS 0ti016K, fIVIfNRQRS ARCHITECTURE 720NW D&A3 503.221.1121 w Suits 300 503.221.20774 Portland ON 977DO vsww:lmrchdUicls.rxsrra FEE PROPOSAL-auomON SERVICE REQUEST 03 Project Name: Tigard City Hall, Police, and Permit Center Re-skin Project Number: 213060 13125 SW Hall Blvd. Tigard, Oregon 97223 Date: Revised March 24, 2014 ASR-01 April 28, 2014 ASR-02 August 11, 2014 ASR-03 Sept 17, 2015 Owner: City of Tigard 13125 SW Hall Blvd, Tigard, Oregon 97223 Attn:Kim McMillan Description of Services&Fees: Scope of Project: Removal of existing building siding and repair and/or replacing with new building skin of an existing 35,000 square foot commercial structure for public/community use, including: • Removal of existing EIFS topcoat and mesh. Replace and repair using proprietary dryvitCare EiFS Repair Procedures.Includes selection of new color options. • Complete removal and replacement of existing EIFS building skin,insulation and sheathing in select areas as designated by prior reports. • Removal and replacement of cap flashing and misc.flashing materials as needed. • Removal and replacement of window sill flashing and potential replacement of brick coursing. • Removal and replacement of existing entry canopy • Removal and replacement of existing 30 year old metal roofing—Bid Alternate for pricing • Painting of exterior window frames—Bid Alternate for pricing. • Select and document site lighting and building mounted lighting fixtures. Electrical code compliant design, including lighting levels and circuiting to be provided by Contractor as bidder designed system. Basic Services for Permit Center,Police Department,and City Hall Buildings(Billed on an estimated Lump Sum) Fee for scope by phase: Site Verification/ CD's/Bidding Measure Permitting Construction* Total Architectural-LRS $400 $ 13,980 $7,360 $21,740 Structural—Nishkian Dean $2,500 $2,500 Cost Estimate—ACC $ 1,540 $ 1,540 Addition Service Request 01 $1,200 $1,200 Additional Service Request 02 $1,200 $1,200 Additional Service Request 03 $2,200 $2,200 Additional Estimated Reimbursables $500 $500 Estimated Reimbursables $ 100 $600 $300 $ 1,00 Total Basic Services Fee $500 $18,620 $7,660 $26,780 Revised Basic Services Fee $11,560 $31,880 Description of Services: Site Verification/Measure: • Survey existing building exterior and canopy as required to update existing as-built plans and elevations • Research energy and building code compliance issues Lrs ARCHITECTS • Develop base drawings • Meeting with City of Tigard staff to review project design and details of project scope Design and Construction Documents • Present design options for new Canopy. • Prepare Cost Estimate at DD level drawing set. • Compile all product documentation required for project specifications • Develop unit price form for exterior sheathing replacement • Provide documents for building permit application and bidding including. o Project Manual(general requirements, technical specifications) o Architectural plans, elevations, and details(including skin repair, window flashing repair, new cap flashings at City Hall and Police Station, canopy details and metal roofing notes and details) o Structural plans and details for new canopy. o Phasing plans identifying scope for Phase One and Phase Two • Meeting to review all project design with City of Tigard staff Permitting and Bidding • Submit construction documents and required forms for building permit application • Respond to plan review comments as required for permitting • Attend pre-bid meeting, review substitution requests and issue addenda as required Construction Administration • AIA standard format for processing of submittals,change orders, and other construction administration • Site visits during construction including meetings with contractor and City of Tigard project manager to review construction progress.Assuming six(6)site visits during construction. • Review of Contractor progress payments. • Coordination of Project Close-out • Phase One and Phase Construction to occur in fiscal years 2014 and 2015 respectively • Selection and documentation of thirteen new site lights and three building mounted lights. Includes research of light fixture, documentation on site plan and exterior elevation,issuance of CCD or ASI as appropriate. Electrical circuiting, verification of lighting levels and any electrical engineering to be provided by Contractor as bidder designed system. • Provide additional site plan layout and coordination of additional light fixtures. Includes additional meetings beyond(six)6 indicated above including additional printing and travel expenses. Assumptions and Additional Services: • Plan Review and Building Permit fees will be the responsibility of the City of Tigard. • instructions to bidders and contract information by City of Tigard Purchasing Dept. • City of Tigard will coordinate issuance of bidding documents and receipt of bids. Contract Terms:Per the existing agreement Approval: The Services described above are approved: Owner/Authorized Representative LRS Architects, Inc. September 17,2015 Date Date cc:Diana Simmons, Meredith Sanman, file Page 2 City of Tigard 13125 SW'Hall Blvd. ■ CONTRACT CHANGE ORDER/ Tigard,Oregon 97223 AMENDMENT #1 SI7MMARY FORM Phone- (503)639-4171 c Fax- (503) 684-7297 Project Tide: City Hall Complex EIFS Restoration Project Manager: Kimberly S. McMillan Contractor: LRS Architects, Inc. Ori ' al Contract#: C140060 Effective Dates: March 12, 2014 Chane Order/Amendment Amount: $1,200.00 Accounting Strin :400-8000-56005-91013-130 Amendment Percentage Running Total: 4% AMENDMENT DETAILS Addition to scope of project including the removal and replacement of the existing metal roof and painting of the exterior window frames CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ Original Contract $26,780 Amendment#1 $1,200 Contract TOTAL $27,908 REASONING FOR CHANGE ORDER/AMENDMENT The roof is nearing the end of its warranty. There are several windows that need maintenance,it was decided that it is more practical to repaint them all at this time REQUESTING PROJECT MANAGER APPROVI 'I'Y STAFF i Signature i signature 2--0 c Date Date Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules, regulations, and laws that may be in effect for the work. The unit pricing in the original contract shall apply to Signature all additional work. A copy of this form, once completed, is to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember—the cumulative total of Amendments cannot exceed the project's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO ARCHITECTURAL SERVICES AGREEMENT CITY HALL COMPLEX EIFS RESTORATION AMENDMENT#1 THIS AGREEMENT, made and entered into this 25`' day of March, 2014, by and between the City of Tigard, a municipal corporation, hereinafter referred as the "City," and LRS Architects, Inc., whose authorized representative is Paul Boundy, and having a principal being a registered architect of the State of Oregon,hereinafter referred to as the "Architect.". 3. Architect's Fee A. Basic Fee 1) As compensation for Basic Services as described in Exhibit 1 of this Agreement, and for services required in the fulfillment of Paragraph 1, the Architect shall be paid on an hourly rate based upon the "Schedule of Rates" in Exhibit 1 of this agreement, which shall constitute full and complete payment for said services and all expenditures which may be made and expenses incurred, except as otherwise expressly provided in this Agreement. The Basic Fee shall not exceed the amount of Twenty ($26j" Twenty Seven Thousand Nine Hundred Eighty_and No 1.Dollars ($27,980.00)without prior written authorization. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD LRS ARCHITECTS,INC. Signature Signature M�� �W► �s/-/ Z Printed Name Printed Name Date Date DESIGN WITH INTEGRITY ARCHITECTURE 720 MN Davis 503.221.1 121 u SLAM 300 503.221.2077," Pur-tlwirl OR W20,11 vwvvru�,lr;imhitpr;mr,;m FEE PROPOSAL-ADDITION SERVICE REQUEST 01 Project Name: Tigard City Hall, Police, and Permit Center Re-skin Project Number: 293060 93125 SW Hall Blvd. Tigard, Oregon 97223 Date: Revised March 24, 2094 ASR-01 April 28, 2014 Owner: City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 Attn:Kim McMillan Description of Services&Fees: Scope of Project.' Removal of existing building siding and repair and/or replacing with new building skin of an existing 35,000 square foot commercial structure for public/community use, including: • Removal of existing EIFS topcoat and mesh. Replace and repair using proprietary dryvitCare EiFS Repair Procedures.includes selection of new color options. • Complete removal and replacement of existing EIFS building skin, insulation and sheathing in select areas as designated by prior reports. ® Removal and replacement of cap flashing and misc.flashing materials as needed. • Removal and replacement of window sill flashing and potential replacement of brick coursing. o Removal and replacement of existing entry canopy m Removal and replacement of existing 30 year old metal roofing-Bid Alternate for pricing • Painting of exterior window frames-Bid Alternate for pricing. Basic Services for Permit Center,Police Department,and City Hall Buildings(Billed on an estimated Lump Sum) Fee for scope by phase., Site Verification/ CD's/Bidding Measure Permitting Construction* Total Architectural-LRS $400 $ 13,980 $7,360 $21,740 Structural-Nishkian Dean $2,500 $2,500 Cost Estimate-ACC $ 1,540 $ 1,540 Addition Service Request 01 $1,200 Estimated Reimbursables $ 100 $600 $300 $1,00 Total Basic Services Fee $500 $98,620 $7,660 $26,780 Revised Basic Services Fee $99,820 $27,980 * Reflects two phases of construction starting July2094 and July 2095. Description of Services: Site Verification/Measure: © Survey existing building exterior and canopy as required to update existing as-built plans and elevations • Research energy and building code compliance issues ® Develop base drawings • Meeting with City of Tigard staff to review project design and details of project scope Design and Construction Documents Present design options for new Canopy. Lrs ARCHITECTS • Prepare Cost Estimate at DD level drawing set. • Compile all product documentation required for project specifications • Develop unit price form for exterior sheathing replacement • Provide documents for building permit application and bidding including: o Project Manual(general requirements, technical specifications) o Architectural plans, elevations, and details(including skin repair, window flashing repair, new cap flashings at City Hall and Police Station, canopy details and metal roofing notes and details) o Structural plans and details for new canopy. o Phasing plans identifying scope for Phase One and Phase Two • Meeting to review all project design with City of Tigard staff Permitting and Bidding • Submit construction documents and required forms for building permit application • Respond to plan review comments as required for permitting • Attend pre-bid meeting, review substitution requests and issue addenda as required Construction Administration • AIA standard format for processing of submittals, change orders, and other construction administration • Site visits during construction including meetings with contractor and City of Tigard project manager to review construction progress.Assuming six(&)site visits during construction. • Review of Contractor progress payments. • Coordination of Project Close-out • Phase One and Phase Construction to occur in fiscal years 2094 and 2095 respectively Assumptions and Additional Services: • Plan Review and Building Permit fees will be the responsibility of the City of Tigard. • Instructions to bidders and contract information by City of Tigard Purchasing Dept. • City of Tigard will coordinate issuance of bidding documents and receipt of bids. Contract Terms: Per the existing agreement Approval: The Services described above are approved: Owner/Authorized Representative LRS Architects,inc. April 28, 2014 Date Date cc:Don Jackson, Meredith Sanman, file Page 2 City of Tigard 13125 Ste'Hall Blvd, CONTRACT CHANGE ORDER/ Tigard,Oregon 97223 AMENDMENT #1 SUIVIlY1AR'Y FORM Phone- (503)639-4171 Fax- (503) 684-729- I d-or. v Project Title: City Hall Complex EIFS Restoration Project Manager: Kimberly S. McNIMan Contractor: LRS Architects, Inc. Orifinal Contract#: C140060 Effective Dates:August 26, 2014 Chane Order/Amendment Amount: $1,200.00 Accounting String: 400-8000-56005-91013-130 Amendment Percentage Running Total: 4% AMENDMENT DETAILS Addition to scope of project including the removal and replacement of the existing metal roof and painting of the exterior window frames CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ Original Contract $26,780.00 Amendment#1 $1,200.00 Amendment#2 $1,200.00 Contract TOTAL $29,108.00 REASONING FOR CHANGE ORDER/AMENDMENT Select and document for additional site lighting and building mounted lighting fixtures. Assure electrical code compliance and provide to the Contractor. REQUESTING PROJECT MANAGER APPROVING CITY STAFF SiLature i nature 6/27 6 . 20 Date Date Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules, regulations, and laws that may be in effect for Signaturc the work. The unit pricing in the original contract shall apply to all additional work. A copy of this form, once completed, is to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember—the cumulative total of Amendments cannot exceed theproject's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO ARCHITECTURAL SERVICES AGREEMENT CITY HALL COMPLEX EIFS RESTORATION AMENDMENT #2 THIS AGREEMENT, made and entered into this 26`k' day of August, 2014, by and between the City of Tigard, a municipal corporation, hereinafter referred as the "City," and LRS Architects, Inc.,whose authorized representative is Paul Boundy, and having a principal being a registered architect of the State of Oregon, hereinafter referred to as the "Architect.". 3. Architect's Fee A. Basic Fee 1) As compensation for Basic Services as described in Exhibit 1 of this Agreement, and for services required in the fulfillment of Paragraph 1, the Architect shall be paid on an hourly rate based upon the "Schedule of Rates" in Exhibit 1 of this agreement, which shall constitute full and complete payment for said services and all expenditures which may be made and expenses incurred, except as otherwise expressly provided in this Agreement. The Basic Fee shall not exceed the amount of Twenty Seven Thousand Nine 14undred Eighty atid No/100 Dollars (`27980:00) Twenty Nine Thousand One Hundred Eighty and No/100 Dollars $29,180.00 without prior written authorization. Additional funds will cover the work detailed in ASR 02 which attached and hereby incorporated into the Agreement. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD LRS ARCHITECTS,INC. (_-'144 dAi�l�L-, Signature U., TgnaturfeVl� Mlkr4t-a W(el& PA-IJV OA4�j P-A Printed Name Printed Name Date Date DESIGN WITH INTEGRITY PLANNING DESIGN INTERIORS ARCHITECTURE 720 NW Davis 503.221.1121^. Suite 300 503.221.2077 Portland OR 97209 www.Irsarchitects.com FEE PROPOSAL-ADDITION SERVICE REQUEST 02 Project Name: Tigard City Hall, Police, and Permit Center Re-skin Project Number: 213060 13125 SW Hall Blvd. Tigard, Oregon 97223 Date: Revised March 24, 2014 ASR-01 April 28, 2014 ASR-02 August 11, 2014 Owner: City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 Attn:Kim McMillan Description of Services&Fees: Scope of Project: Removal of existing building siding and repair and/or replacing with new building skin of an existing 35,000 square foot commercial structure for public/community use, including: • Removal of existing EIFS topcoat and mesh. Replace and repair using proprietary dryvitCare EIFS Repair Procedures.Includes selection of new color options. • Complete removal and replacement of existing EIFS building skin, insulation and sheathing in select areas as designated by prior reports. • Removal and replacement of cap flashing and misc. flashing materials as needed. • Removal and replacement of window sill flashing and potential replacement of brick coursing. • Removal and replacement of existing entry canopy • Removal and replacement of existing 30 year old metal roofing–Bid Alternate for pricing • Painting of exterior window frames–Bid Alternate for pricing. • Select and document site lighting and building mounted lighting fixtures. Electrical code compliant design, including lighting levels and circuiting to be provided by Contractor as bidder designed system. Basic Services for Permit Center, Police Department, and City Hall Buildings(Billed on an estimated Lump Sum) Fee for scope by phase: Site Verification/ CD's/Bidding Measure Permitting Construction* Total Architectural-LRS $400 $ 13,980 $7,360 $21,740 Structural–Nishkian Dean $2,500 $2,500 Cost Estimate–ACC $ 1,540 $ 1,540 Addition Service Request 01 $1,200 Additional Service Request 02 $1,200 $1,200 Estimated Reimbursables $ 100 $600 $300 $ 1,00 Total Basic Services Fee $500 $18,620 $7,660 $26,780 Revised Basic Services Fee $21,020 $29,180 * Reflects two phases of construction starting Juiy2014 and July 2015. Description of Services: Site Verification/Measure: • Survey existing building exterior and canopy as required to update existing as-built plans and elevations • Research energy and building code compliance issues • Develop base drawings • Meeting with City of Tigard staff to review project design and details of project scope Lr—s ARCHITECTS Design and Construction Documents • Present design options for new Canopy. • Prepare Cost Estimate at DD level drawing set. • Compile all product documentation required for project specifications • Develop unit price form for exterior sheathing replacement • Provide documents for building permit application and bidding including: o Project Manual(general requirements, technical specifications) o Architectural plans, elevations, and details(including skin repair, window flashing repair, new cap flashings at City Hall and Police Station, canopy details and metal roofing notes and details) o Structural plans and details for new canopy. o Phasing plans identifying scope for Phase One and Phase Two • Meeting to review all project design with City of Tigard staff Permitting and Bidding • Submit construction documents and required forms for building permit application • Respond to plan review comments as required for permitting • Attend pre-bid meeting, review substitution requests and issue addenda as required Construction Administration • AIA standard format for processing of submittals, change orders, and other construction administration • Site visits during construction including meetings with contractor and City of Tigard project manager to review construction progress.Assuming six(6)site visits during construction. • Review of Contractor progress payments. • Coordination of Project Close-out • Phase One and Phase Construction to occur in fiscal years 2014 and 2015 respectively • Selection and documentation of thirteen new site lights and three building mounted lights. Includes research of light fixture, documentation on site plan and exterior elevation, issuance of CCD or ASI as appropriate. Electrical circuiting, verification of lighting levels and any electrical engineering to be provided by Contractor as bidder designed system. Assumptions and Additional Services: • Plan Review and Building Permit fees will be the responsibility of the City of Tigard. • Instructions to bidders and contract information by City of Tigard Purchasing Dept. • City of Tigard will coordinate issuance of bidding documents and receipt of bids. Contract Terms: Per the existing agreement Approval: The Services described above are approved: -I&po*%� Owner/Authorized Representative LRS Architects, Inc. August 11", 2014 Date Date cc:Don Jackson, Meredith Sanman, file Page 2 CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM THIS FORM MUST ACCOMPANY EVERY CONTRACT) /�00�� Contract Title: City Hall Complex EIFS Restoration Number. Contractor: LRS Architects Inc. Contract Total: $26,780 Contract.Overview: Provide architectural services for the EIFS restoration project. Services include, but are not limited to, development of base drawings, 12=aration of cost estimate, and redesign of entrance canopy. Administrative responsibilities shall include submittal of construction documents including plans and specifications. Periodic site visits will be required Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ®Low Risk Reduction Steps: Risk Comments: Risk Signature: Contract Manager. Kimberl-S. McMillan Ext: 2462 Department: 6250 Type: ❑ Purchase Agreement ❑ Personal Service ❑ General Service ❑ Public Improvement ❑ IGA ® Other: Arch. Sys.Agreement Start Date: 3/12/14 End Date: 6/30/15 Quotes/Bids/Proposal: FIRM AMOUNT/SCORE Direct Appoint $26,780 Account String: Fund-Division-Account Work Order—Activity Type Amount FY13/14 400-8000-56005 91013-130 $26,780 Awrovals - LCRB Date: Department Comments: -- Department Signature: Purchasing Comments: Purchasing Signature: City Manager Comm <�� City Manager Signature: After securing all required approvals,forward original copy to the Contracting and Purchasing Ogee along with a completed Contract Checklist. Contract# cl ga6w,� CITY OF TIGARD,OREGON ARCHITECTURAL SERVICES AGREEMENT CITY HALL COMPLEX EIFS RESTORATION-ARCHITECTURAL SERVICES THIS AGREEMENT, made and entered into this 25`'' day of March, 2014, by and between the City of Tigard, a municipal corporation, hereinafter referred to as the "City," and LRS Architects, Inc., whose authorized representative is Paul Boundy, and having a principal being a registered architect of the State of Oregon, hereinafter referred to as the "Architect." RECITALS WHEREAS, the City's 2013-2014 fiscal year budget provides for the services of an architect for the design and construction phases of the City's City Hall Complex EIFS Restoration project; and WHEREAS, the accomplishment of the work and services described in this Agreement is necessary and essential to the program of the City; and WHEREAS, the City desires to engage the Architect to render professional architectural services for the project described in this Agreement, and the Architect is willing and qualified to perform such services; THEREFORE, in consideration of the promises and covenants contained herein, the parties hereby agree as follows: 1. Architect's ScoFe of Services The Architect shall perform professional architectural services relevant to the Project in accordance with the terms and conditions set forth herein, and as provided in Exhibit 1,which is attached hereto and by this reference made a part of this Agreement. 2. Effective Date and Duration This agreement shall become effective upon the date of execution by the City's Local Contract Review Board, and shall expire, unless otherwise terminated or extended, on completion of the work or December 31, 2015 whichever comes first. All work under this Agreement shall be completed prior to the expiration of this Agreement. 3. Architect's Fee A. Basic Fee 1) As compensation for Basic Services as described in Exhibit 1 of this Agreement, and for services required in the fulfillment of Paragraph 1, the Architect shall be paid on an hourly rate based upon the "Schedule of Rates" in Exhibit 1 of this agreement, which shall constitute full and complete payment for said services and all expenditures which may be made and expenses incurred, except as otherwise expressly provided in this Agreement. The Basic Fee shall not exceed the amount of Twenty Six Thousand Seven Hundred Eighty and No/100 dollars ($26,780.00) without prior written authorization. 2) The parties hereto do expressly agree that the Basic Fee is based upon the Scope of Services to be provided by the Architect and is not necessarily related to the estimated construction cost of the Project. In the event that the actual construction cost differs from the estimated construction cost, the Architect's compensation will not be adjusted unless the Scope of Services to be provided by the Architect changes and is authorized and accepted by the City. B. Payment Schedule for Basic Fee Payments shall be made upon receipt of billings based on the work completed. Billings shall be submitted by the Architect periodically, but not more frequently than monthly. Payment by the City shall release the City from any further obligation for payment to the Architect for service or services performed or expenses incurred as of the date of the statement of services. Payment shall be made only for work actually completed as of the date of invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Payment for Special Services Only when directed in writing by the City, the Architect shall furnish or acquire for the City the professional and technical services based on the hourly rate schedule as described in Exhibit 1 of this contract for minor project additions and/or alterations. A Certified Cost Records The Architect shall furnish certified cost records for all billings pertaining to other than lump sum fees to substantiate all charges. For such purposes, the books of account of the Architect shall be subject to audit by the City. The Architect shall complete work and cost records for all billings on such forms and in such manner as will be satisfactory to the City. E. Contract Identification The Architect shall furnish to the City its employer identification number, as designated by the Internal Revenue Service, or social security number, as the City deems applicable. F. Payment—General 1) Architect shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. 2) Architect shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. 3) Architect shall promptly, as due, make payment to any person, co- partnership, association or corporation, furnishing medical, surgical and hospital care or other needed care and attention incident to sickness or injury 2 � ' ASA Template—Revised 11/19/2013 to the employees of Architect or all sums which Architect agrees to pay for such services and all moneys and sums which Architect collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. 4) The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract. 5) Architect shall make payments promptly, as due, to all persons supplying services or materials for work covered under this contract. Architect shall not permit any lien or claim to be filed or prosecuted against the Citi- on any account of any service or materials furnished. 6) If Architect fails, neglects or refuses to make prompt payment of any claim for labor, materials, or services furnished to Architect, sub-consultant or subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due to the Architect. The payment of the claim in this manner shall not relieve Architect or their surety from obligation with respect to any unpaid claims. 4. Ownershi-p of Plans and Documents: Records A. The field notes, design notes, and original drawings of the construction plans, as instruments of service, are and shall remain, the property of the Architect; however, the City shall be furnished, at no additional cost, one set of previously approved reproducible drawings on a thumb drive or memory card in "DWG" or "DXF" format, of the original drawings of the work. The City shall have unlimited authority to use the materials received from the Architect in any way the City deems necessary. B. The City shall make copies, for the use of and without cost to the Architect, of all of its maps, records, laboratory tests, or other data pertinent to the work to be performed by the Architect pursuant to this Agreement, and also make available any other maps, records, or other materials available to the City from any other public agency or body. C. The Architect shall furnish to the City, copies of all maps, records, field notes, and soil tests which were developed in the course of work for the City and for which compensation has been received by the Architect at no additional expense to the City except as provided elsewhere in this Agreement. 5. Assignment/Delegation Neither parry shall assign, sublet or transfer any interest in or duty under this Agreement without the written consent of the other and no assignment shall be of any force or effect whatsoever unless and until the other party has so consented. If City agrees to assignment of tasks to a subcontract, Architect shall be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them, and neither the approval by City of any 3 I Pagc. ASA Template—Revised 11/19/2013 subcontractor nor anything contained herein shall be deemed to create any contractual relation between the subcontractor and City. 6. Architect is Independent Contractor A. The City's project director, or designee, shall be responsible for determining whether Architect's work product is satisfactory and consistent with this agreement, but Architect is not subject to the direction and control of the City. Architect shall be an independent contractor for all purposes and shall be entitled to no compensation other than the compensation provided for under Section 3 of this Agreement. B. Architect is an independent contractor and not an employee of City. Architect acknowledges Architect's status as an independent contractor and acknowledges that Architect is not an employee of the City for purposes of workers compensation law, public employee benefits law, or any other law. All persons retained by Architect to provide services under this contract are employees of Architect and not of City. Architect acknowledges that it is not entitled to benefits of any kind to which a City employee is entitled and that it shall be solely responsible for workers compensation coverage for its employees and all other payments and taxes required by law. Furthermore, in the event that Architect is found by a court of law or an administrative agency to be an employee of the City for any purpose, City shall be entitled to offset compensation due, or to demand repayment of any amounts paid to Architect under the terms of the agreement, to the full extent of any benefits or other remuneration Architect receives (from City or third party) as a result of said finding and to the full extent of any payments that City is required to make (to Architect or to a third party) as a result of said finding. C. The undersigned Architect hereby represents that no employee of the City or any partnership or corporation in which a City employee has an interest, has or will receive any remuneration of any description from the Architect, either directly or indirectly,in connection with the letting or performance of this Agreement, except as specifically declared in writing. D. If this payment is to be charged against Federal funds, Architect certifies that he/she is not currently employed by the Federal Government and the amount charged does not exceed his/her normal charge for the type of service provided. E. Architect and its employees, if any, are not active members of the Oregon Public Employees Retirement System and are not employed for a total of 600 hours or more in the calendar year by any public employer participating in the Retirement System. F. Architect shall obtain, prior to the execution of any performance under this Agreement, a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31st expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. 4 1 Pa <�c ASA Template—Revised 11/19/2013 G. Architect is not an officer, employee, or agent of the City as those terms are used in ORS 30.265. 7. Indemnity A. The City has relied upon the professional ability and training of the Architect as a material inducement to enter into this Agreement. Architect represents to the City that the work under this contract will be performed in accordance with the professional standards of skill and care ordinarily exercised by members of the architectural profession under similar conditions and circumstances as well as the requirements of applicable federal, state and local laws, it being understood that acceptance of an Architect's work by the City shall not operate as a waiver or release. Acceptance of documents by City does not relieve Architect of any responsibility for design deficiencies, errors or omissions. B. Claims for other than Professional Liability. Architect agrees and shall indemnify, defend, save and hold harmless the City of Tigard, its officers, employees, agents, and representatives from all claims, suits, or actions and all expenses incidental to the investigation and defense thereof, of whatsoever nature, including intentional acts resulting from or arising out of the activities of Architect or its subcontractors, sub- consultants, agents or employees in performance of this contract at both trial and appeal level, whether or not a trial or appeal ever takes place including any hearing before federal or state administrative agencies.. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this indemnification. C. Claims for Professional Liability. Architect agrees and shall indemnify, defend, save and hold harmless the City of Tigard, its officers, employees, agents, and representatives from all claims, suits, or actions and all expenses incidental to the investigation and defense thereof, arising out of the professional negligent acts, errors or omissions of Architect or its subcontractors, sub-consultants, agents or employees in performance of professional services under this agreement. Any work by Architect that results in a design of a facility that is not readily accessible to and usable by individuals with disabilities shall be considered a professionally negligent act, error or omission. D. As used in subsections B and C of this section, a claim for professional responsibility is a claim made against the City in which the City's alleged liability results directly or indirectly, in whole or in part, from the quality of the professional services provided by Architect, regardless of the type of claim made against the City in performance of this contract. A claim for other than professional responsibility is a claim made against the City in which the City's alleged liability results from an act or omission by Architect unrelated to the quality of professional services provided by Architect in performance of this contract. 8. Insurance Architect and its subcontractors shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover risks arising directly or indirectly out of Architect's activities or work hereunder, including the operations of its 5 I Pa, C ASA Template—Revised 11/19/2013 subcontractors of any tier. Such insurance shall include provisions that such insurance is primary insurance with respect to the interests of City and that any other insurance maintained by City is excess and not contributory insurance with the insurance required hereunder. The policy or policies of insurance maintained by the Architect and its subcontractors shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Architect shall obtain, at Architect's expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form ( or equivalent). This coverage shall include Contractual Liability insurance for the Pernnity provided under this contract. The following insurance will be carried: CRZI Coverage Limit General Aggregate $3,000,000 Products-Completed Operations Aggregate $2,000,000 Personal&Advertising Injury $1,000,000 Each Occurrence $2,000,000 Fire Damage (Any one fire) $50,000 B. Professional Liability Architect shall obtain, at Architect's expense, and keep in effect during the term of this contract, Professional Liability Insurance covering any damages caused by an error, omission or any negligent acts. Combined single limit per claim shall not be less than $2,000,000, or the equivalent. Annual aggregate limit shall not be less than $3,000,000 and filed on a"claims-made" form. C. Commercial Automobile Insurance Architect shall also obtain, at architect's expense, and keep in effect during the term of the contract (Symbol 1 or Symbols 8 and 9 as applicable) Commercial Automobile Liability coverage on an "occurrence" form including coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than$2,000,000. If Contractor operates a personally-owned vehicle for business use under this contract, the Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence shall not be less than $2,000,000. D. Workers' Compensation Insurance The Architect, its subcontractors, if any, and all employers providing work, labor or materials under this Contract are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Architects who perform work without the assistance or labor of any employee need 61 ASA Template—Revised 11/19/2013 not obtain such coverage. This shall include Employer's Liability Insurance with coverage limits of not less than$1,000,000 each accident. E. Additional Insured Provision All policies aforementioned, other than Workers' Compensation and Professional Liability, shall include the City its officers, employees, agents and representatives as additional insureds with respect to this contract. Coverage will be endorsed to provide a"per project" aggregate. F. Extended Reporting Coverage If any of the aforementioned liability insurance is arranged on a "claims-made" basis, Extended Reporting coverage will be required at the completion of this contract to a duration of 24 months or the maximum time period the Architect's insurer will provide such if less than 24 months. Architect will be responsible for furnishing certification of Extended Reporting coverage as described or continuous "claims-made" liability coverage for 24 months following contract completion. Continuous "claims-made" coverage will be acceptable in lieu of Extended Reporting coverage, provided its retroactive date is on or before the effective date of this contract. Coverage will be endorsed to provide a "per project"aggregate. G. Insurance Carrier Rating Coverage provided by the Architect must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies having an A.M. Best rating of"A-VII" or better, or equivalent. The City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial rating. H. Self-Insurance The City understands that some Contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If the Contractor is self-insured for commercial general liability or automobile liability insurance the Contractor must provide evidence of such self-insurance. The Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. I. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Architect shall furnish a Certificate of Insurance to the City. No contract shall be effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal certificate will be sent to the address below prior to coverage expiration. J. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor. Contractor is not an officer, employee or agent of the City as those terms are used in ORS 30.265. 7 111 a ;c: ASA Template—Revised 11/19/2013 K. Primary Coverage Clarification The parties agree that Architect's coverage shall be primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. L. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability and commercial automobile policies required by this contract. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd Tigard, Oregon 97223 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company may be required to be forwarded to the above address. Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance shall not be construed to limit Architect's liability hereunder. Notwithstanding said insurance,Architect shall be obligated for the total amount of any damage,injury, or loss caused by negligence or neglect connected with this contract. 9. Termination Without Cause At any time and without cause, City shall have the right in its sole discretion, to terminate this Agreement by giving notice to Architect. If City terminates the contract pursuant to this paragraph,it shall pay Architect for services rendered to the date of termination. 10. Termination With Cause A. City may terminate this Agreement effective upon delivery of written notice to Architect, or at such later date as may be established by City,under any of the following conditions: 1) If City funding from federal, state, local, or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement may be modified to accommodate a reduction in funds. 2) If Federal or State regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement. 8 � ASA Template—Revised 11/19/2013 3) If any license or certificate required by law or regulation to be held by Architect, its subcontractors, agents, and employees to provide the services required by this Agreement is for any reason denied, revoked, or not renewed. 4) If Architect becomes insolvent, if voluntary or involuntary petition in bankruptcy is filed by or against Architect, if a receiver or trustee is appointed for Architect, or if there is an assignment for the benefit of creditors of Architect. Any such termination of this agreement under paragraph (A) shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. B. City, by written notice of default (including breach of contract) to Architect, may terminate the whole or any part of this Agreement: 1) If Architect fails to provide services called for by this agreement within the time specified herein or any extension thereof, or 2) If Architect fails to perform any of the other provisions of this Agreement, or so fails to pursue the work as to endanger performance of this agreement in accordance with its terms, and after receipt of written notice from City, fails to correct such failures within ten days or such other period as City may authorize. 3) If Architect fails to eliminate a conflict as described in Section 14 of this agreement. The rights and remedies of City provided in the above clause related to defaults (including breach of contract) by Architect shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. If City terminates this Agreement under paragraph (B), Architect shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred, an amount which bears the same ratio to the total fees specified in this Agreement as the services satisfactorily rendered by Architect bear to the total services otherwise required to be performed for such total fee; provided, that there shall be deducted from such amount the amount of damages, if any, sustained by City due to breach of contract by Architect. Damages for breach of contract shall be those allowed by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial and upon appeal. 11. Non-Waiver The failure of City to insist upon or enforce strict performance by Architect of any of the terms of this Agreement or to exercise any rights hereunder, should not be construed as a waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights 9 I Paoc ASA Template—Revised 11/19/2013 on any future occasion. 12. Method and Place of Giving Notice, Submitting Bills and Making Payments All notices, bills and payments shall be made in writing and may be given by personal delivery, mail, or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses shall be used to transmit notices,bills,payments,and other information: CITY OF TIGARD LRS ARCHITECTS,INC. Attn: Kim McMillan,Asst City Engineer Attn: Paul Boundy Address: 13125 SW Hall Blvd. Address: 720 NW Davis, Suite 300 Tigard, Oregon 97223 Portland, Oregon 97209 Phone: (503) 718-2642 Phone: (503) 221-1121 Fax: (503) 684-7297 Fax: (503) 221-2077 Email: kim@tigard-or.gov Email: pboundyglrsarchitects.com and when so addressed, shall be deemed given upon deposit in the United States mail, postage prepaid, or when so faxed, shall be deemed given upon successful fax. In all other instances, notices, bills and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to who notices, bills and payments are to be given by giving written notice pursuant to this paragraph. 13. Merger This writing is intended both as a final expression of the Agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. No modification of this Agreement shall be effective unless and until it is made in writing and signed by both parties. 14. Professional Services The City requires that services provided pursuant to this agreement shall be provided to the City by an Architect, which does not represent clients on matters contrary to City interests. Further, Architect shall not engage services of an architect and/or other professional who individually, or through members of his/her same firm, represents clients on matters contrary to City interests. Should the Architect represent clients on matters contrary to City interests or engage the services of an architect and/or other professional who individually, or through members of his/her same firm, represents clients on matters contrary to City interests, Architect shall consult with the appropriate City representative regarding the conflict. After such consultation, the Architect shall have seven (7) days to eliminate the conflict to the satisfaction of the City. If such conflict is not eliminated within the specified time period, the agreement may be terminated pursuant to Section 10 (B - 3) of this agreement. 15. Force Majeure Neither City nor Architect shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine 101T' . ASA Template—Revised 11/19/2013 restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten days from the beginning of such delay,notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each parry shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligation under the Agreement. 16. Non-Discrimination Architect agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Architect also shall comply with the Americans with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules established pursuant to those laws. All facilities designed by Architect under this contract shall be designed to be readily accessible to and usable by individuals with disabilities as required by the Americans with Disabilities Act. 17. Errors Architect shall perform such additional work as may be necessary to correct errors in the work required under this Agreement without undue delays and without additional cost. 18. Extra (Changes) Work Only the City's Project Manager may authorize extra (and/or change) work. Failure of Architect to secure authorization for extra work shall constitute a waiver of all right to adjustment in the contract price or contract time due to such unauthorized extra work and Architect thereafter shall be entitled to no compensation whatsoever for the performance of such work. 19. Governing Law The provisions of this Agreement shall be construed in accordance with the provisions of the laws of the State of Oregon. Any action or suits involving any question arising under this Agreement must be brought in the appropriate court of the State of Oregon. 20. Compliance With Applicable Law Architect shall comply with all federal, state, and local laws and ordinances applicable to the work under this Agreement,including those set forth in ORS 279A, 279B, and 279C. 21. Conflict Between Terms It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. 22. Access to Records City shall have access to such books, documents, papers and records of Architect as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 11 1' agC ASA Template—Revised 11/19/2013 23. Audit Architect shall maintain records to assure conformance with the terms and conditions of this Agreement, and to assure adequate performance and accurate expenditures within the contract period. Architect agrees to permit City, the State of Oregon, the federal government, or their duly authorized representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of funds. 24. Severability In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 25. Industrial Accident Fund Payment Architect shall pay all contributions or amount due the Industrial Accident Fund form that Architect or subcontractors incur during the performance of this Agreement. 26. Complete Agreement This Agreement,including the exhibits,is intended both as a final expression of the Agreement between the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A shall control. No waiver, consent,modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Architect, by the signature of its authorized representative, hereby acknowledges that he/she has read this Agreement, understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Architect has executed this Agreement on the date hereinabove first written. CiITY OFF TIIG/ARD LRS ARCHITECTS,INC. By:Marty Fine, City Manager By:Authorized Contractor Representative Date Date 12 1 1' agc ASA Template—Revised 11/19/2013 EXHIBIT 1 SCOPE OF SERVICES The Architect shall render professional architectural services as described below: SCOPE OF PROJECT Removal of existing building siding and repair and/or replacing with new building skin of an existing 35,000 square foot commercial structure (Tigard City Hall Complex) for public/community use, including: • Removal of existing EIFS topcoat and mesh. Replace and repair using proprietary dryvitCare EIFS Repair Procedures. Includes selection of new color options. • Complete removal and replacement of existing EIFS building skin, insulation and sheathing in select areas as designated by prior reports. • Removal and replacement of cap flashing and mist. flashing materials as needed. • Removal and replacement of window sill flashing and potential replacement of brick coursing. • Removal and replacement of existing entry canopy. DESCRIPTION OF SERVICES Site Verification / Measure • Survey existing building exterior and canopy as required to update existing as-built plans and elevations. • Research energy and building code compliance issues. • Develop base drawings. • Meet with City project staff to review project design and details of project scope. Design and Construction Documents • Present design options for new Canopy. • Prepare Cost Estimate at DD level drawing set. • Compile all product documentation required for project specifications. • Develop unit price form for exterior sheathing replacement. o Provide documents for building permit application and bidding including: o Project Manual (general requirements, technical specifications). o Architectural plans, elevations, and details (including skin repair,window flashing repair, new cap flashings at City Hall and Police Station and canopy details). o Structural plans and details for new canopy. o Phasing plans identifying scope for Phase One and Phase Two. • Meet to review all project design with City project staff. Permitting and Bidding • Submit construction documents and required forms for building permit application. • Respond to plan review comments as required for permitting. • Attend pre-bid meeting,review substitution requests and issue addenda as required. 13 1 Pa ; e. ASA Template—Revised 11/19/2013 Construction Administration • AIA standard format for processing of submittals, change orders, and other construction administration. • Site visits during construction including meetings with contractor and City Project Manager to review construction progress. Agreement assumes six (6) site visits during construction. • Review of Contractor progress payments. • Coordination of Project Close-out • Phase One and Phase Construction to occur in fiscal years 2014 and 2015 respectively. Assumptions and Additional Services • Plan Review and Building Permit fees will be the responsibility of the City. • Instructions to bidders and contract information by City of Tigard Contracts and Purchasing Department. • City will coordinate issuance of bidding documents and receipt of bids. 14 1' : ASA Template—Revised 11/19/2013 EXHIBIT B ARCHITECT'S PROPOSAL 151P - ASA 5 PASA Template—Revised 11/19/2013 DESIGN WITH INTEGRITY PLANNING DESIGN 14TERIORS ARC141TECTURE 720 NW agvis 503.221.1121 z Suitc;300 503.221.2077 Pcrrtiarrrl UR 9720i vkru r.�.Irsiinc liitpr..t5.c rim FEE PROPOSAL Project Name: Tigard City Hall, Police, and Permit Center Re-skin Project Number: 213060M 13125 SW Hall Blvd. Tigard, Oregon 97223 Date: December 4, 2013- Revised March 24, 2014 Owner: City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 Attn:Kim McMillan Description of Services &Fees: Scope of Project: Removal of existing building siding and repair and/or replacing with new building skin of an existing 35,000 square foot commercial structure for public/community use, including: • Removal of existing EIFS topcoat and mesh.Replace and repair using proprietary dryvitCare EIFS Repair Procedures.Includes selection of new color options. • Complete removal and replacement of existing EIFS building skin, insulation and sheathing in select areas as designated by prior reports. • Removal and replacement of cap flashing and misc. flashing materials as needed. • Removal and replacement of window sill flashing and potential replacement of brick coursing. • Removal and replacement of existing entry canopy Basic Services for Permit Center, Police Department,and City Hall Buildings(Billed on an estimated Lump Sum) Fee for scope by phase: Site Verification/ CD's/Bidding Measure Permitting Construction" Total Architectural-LRS $400 $ 13,980 $ 7,360 $21,740 Structural—Nishkian Dean $2,500 $2,500 Cost Estimate—ACC $ 1,540 $ 1,540 Estimated Reimbursables $ 100 $600 $300 $ 1,000 Total Basic Services Fee $500 $18,620 $ 7,660 $26,780 Reflects two phases of construction starting July2014 and July 2015. Description of Services: Site Verification/Measure: • Survey existing building exterior and canopy as required to update existing as-built plans and elevations • Research energy and building code compliance issues • Develop base drawings • Meeting with City of Tigard staff to review project design and details of project scope Design and Construction Documents • Present design options for new Canopy. • Prepare Cost Estimate at DD level drawing set. • Compile all product documentation required for project specifications • Develop unit price form for exterior sheathing replacement s ARCHITECTS • Provide documents for building permit application and bidding including: o Project Manual(general requirements, technical specifications) o Architectural plans, elevations, and details(including skin repair, window flashing repair, new cap flashings at City Hall and Police Station and canopy details) o Structural plans and details for new canopy. o Phasing plans identifying scope for Phase One and Phase Two • Meeting to review all project design with City of Tigard staff Permitting and Bidding • Submit construction documents and required forms for building permit application • Respond to plan review comments as required for permitting • Attend pre-bid meeting, review substitution requests and issue addenda as required Construction Administration • AIA standard format for processing of submittals, change orders, and other construction administration • Site visits during construction including meetings with contractor and City of Tigard project manager to review construction progress.Assuming six(6)site visits during construction. • Review of Contractor progress payments. • Coordination of Project Close-out • Phase One and Phase Construction to occur in fiscal years 2014 and 2015 respectively Assumptions and Additional Services: • Plan Review and Building Permit fees will be the responsibility of the City of Tigard. • Instructions to bidders and contract information by City of Tigard Purchasing Dept. • City of Tigard will coordinate issuance of bidding documents and receipt of bids. Contract Terms:Per the existing agreement Approval: The Services described above are approved: Owner/Authorized Representative LRS Architects, Inc. March 24, 2014 Date Date cc:Peter Dixon, file Page 2 City of Tigard Police and Permit Center Re-skin Project Number1 .1 LRS Architects Level of Effort Worksheet Proposed Staff/Project Team Total LRS LRS LRS LRS Principal Spec Project Project in Charge Writer Architect Staff $150/hour $105/hour $115/hour $85/hour Task No. Scope of Services 1.00 Documents(2-3 weeks) 4 8 40 66 $11,650 1.1 Site visit/measure 0 0 2 2 $400 1.2 Drawings 2 0 32 64 $9,420 1.3 Specifications 0 8 2 0 $1,070 1.4 Documents review 2 0 4 0 $760 2.00 Bidding(1 -2 weeks) 2 2 10 0 $1,660 2.1 Meetings 1 0 2 0 $380 2.2 Review 1 2 8 0 $1,280 3.00 Permitting 1 0 8 0 $1,070 3.1 Permitting 1 0 8 0 $1,070 Subtotal Hours 7 hours 10 hours 58 hours 66 hours 141 hours • • •st/Total Manpower $1,050 $1,050 $6,670 $5,610 $14,380 Estimated Reimbursable Expenses $1,000 Reimbursable 1000 Travel 0 Other Expenses 0 Task 1,2 and 3 Contract Amount $15,380 Task No. Scope of Services CA Construction Administration(3-4 weeks) 0 0 64 0 $7,360 1.1 Construction Administration-Phase One 0 0 32 0 $3,680 1.2 Constructoin Administration-Phase Two 0 0 32 0 $3,680 Subtotal Subtotal Cost/Total Manpower Fee $0 $0 $3,680 $0 $7,360 Total Documents&Construction Administration $22,740 Cost Estimating-Architectural Cost Consultants $1,540 Structural Engineering-Nishkian Dean $2,500 Total Documents&Construction Administration $26,780 Break-down of Drawing Development Hours 1.2 Cover documentation 2 1.2 Floor plan(overall with notes and detail cuts) 8 1.2 Roof plan(overall with notes and detail cuts) 16 1.24 Canopy design and details 24 1.25 Penetration details(window and door) 10 1.26 Exterior elevations 12 1.27 Wall sections 4 1.28 Miscellaneous exterior details 20 Total Drawing Development Hours 96