12/04/2013 - Packet Completeness
Review for Boards,
Commissions and
Committee Records
CITY OF TIGARD
TTAC Tigard Transportation Advisory Committee
Name of Board, Commission or Committee
December 4,2013
Date of Meeting
Signat re
C.L. Wiley, Meeting Secr
2/12/2014
Date
'' City of Tigard
Transportation Advisory Committee Agenda
MEETING DATE/TIME: December 4, 2013 -- 6:30 to 8:30 p.m.
MEETING LOCATION: Tigard Library, 2nd Floor Conference Room
1. Call to order Steve 6:30
Roll Call Chris
Approval of Nov 6 Meeting Summary Steve
Visitor Comment Steve
2. Presentation of Final CIP Project Prioritizations Carissa 6:40
3. FY 2015 Budget Update Carissa 7:00
4. 99W/Gaarde/McDonald Project Update Mike 7:05
5. SW Corridor Update Judith 7:15
6. Paving Report (if time allows) Mike 7:45
7. Other Updates All 8:00
Update on the Recruiting Process
8.January Meeting? All 8:10
9. Adjourn Steve 8:15
Supporting materials/handouts
11.06.13 Meeting Summary
Paving report and maps (distributed at November meeting)
TRANSPORTATION ADVISORY COMMITTEE AGENDA— December 4, 2013
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1
City of Tigard
TIGARD
Transportation Advisory Committee [TTAC] Meeting Summary
Wednesday, December 4, 2013, 6:30 PM— 8:30 PNT
Tigard Library,2""Floor Con£ Room- 13500 SW Hall Blvd,Tigard, Oregon
MEMBERS PRESENT (5): Steven Bass (Chair), Mark Bogert,Mike Stevenson, Evelyn Murphy,
Don Schmidt (arrived at 6:50 p.m.)
MEMBERS ABSENT (3): Karen Hughart, Dennis Mitchell,Jennifer Stanfield
OTHERS PRESENT: (0)
STAFF PRESENT:
1\1ike McCarthy, Streets and Transportation Sr Project Engineer; Carissa Collins, Sr Management
Analyst; Chris Wiley, Sr Administrative Specialist
1. Call to Order 6:30 pm— Chair Steven Bass called the meeting to order at 6:34 p.m.
Roll Call— Chris
Approval of November 6 Meeting Summary— as there was no quorum present at the opening of the
meeting, Chair Bass directed staff to contact the members present at the November meeting by email,
to obtain approval for the November minutes.
Visitor Comment—None
2. Presentation of Final CIP Project Prioritizations — Carissa
On January 21, there is a city council work session. Staff is asking to have at least one member from
each committee; TTAC for transportation, CCAC for downtown and PRAB for parks, to be at the
meeting to talk about the comments that were included with your committee's ratings. Of course, all
committee members are encouraged to attend this important meeting. Staff will present the rankings.
Council will consider the list and the testimony from the different committees and then make their
decision.
TRANSPORTATION ADVISORY COMMITTEE SUMMARY—December 4,2013
City of Ti
gazd 113125 S IF Hall Blvd, Tigard OR 97223 50343911171 I nww.gzard-or. I Page 1 oft
I/Tran.portationAdvisog Committee/2013/12-Decl 12 04 13 Meeting Summa,
3. FY 2015 Budget Update —Toby
Toby told the TTAC members prioritizing the projects on the Capital Improvement Plan (CIP) kicks off
the budget process. The city then works on the operating budgets and financial resources available to
match up with the priorities on the CIP. At the end of next week city departments will start putting
together their operating budgets and engineering will start costing out the top projects to match with
available funding sources. At the end of March, beginning of April, the Finance staff starts doing the
technical part, assembling the data for review to begin at the end of April.
4. 99W/Gaarde/McDonald Project Update—Mike
The right-of-way acquisition costs came in higher than anticipated. The project plan has been modified to
keep the project costs more in line with the original budget. The revised project should happen in 2015.
5. SW Corridor Update—Mike
A. The SW corridor Technical Advisory Committee (TAC) is looking at actual routes that could be
served by either light rail or bus rapid transit. Tigard Senior Transportation Planner Judith Gray
will bring the TAC's study results to the February TTAC meeting. Staff will be looking for some
feedback from TTAC members. Once the most viable alternatives have been identified, the next
step is to do a Draft Environmental Impact Statement (DEIS).
B. Tom Mills from TriMet will also be attending the February TTAC meeting to talk about the SW
Service Enhancement Plan which purpose is to look at bus service in this area and where it can be
improved.
6. Paving Report - Mike
(Attachment 1)
The maps show what was done in 2012 and what was done in 2013. Since 2009, the city has paved or
slurry sealed more than half the streets in the city. The expectation is slurry seal will last approximately
eight years. All the streets in the city that are candidates for slurry seal have been completed. Charts on
pages 3, 4 and 5 are indicators of road conditions and the impacts of paving activity. Revenues for street
maintenance have come in at about where staff thought they would. The city has accomplished
everything it can with slurry seal and needs to move on to some larger, more challenging, more costly road
improvements. New guidance form the federal government about road standards that comply with the
Americans with Disability Act (ADA), require the city to replace ramps to ADA standards on future road
improvements. This requirement could increase costs for road improvements as much as 15%.
TRANSPORTATION ADVISORY COMMITTEE SUMMARY—December 4,2013
City of Tigard 113125 SIHaII Blvd,Tigard OR 97223 503-6391171 1 www.hard-orgov I Page 1 of 2
I/TranrportationAdvisory Committee/2013/12-Dec/12 04 13 Meeting Summary
7. Other Updates - All
A. Update on the Recruiting Process -Nlike Stevenson will be leaving at the end of his term this
month. T\4ike has become very active in the recently formed Tigard Downtown Association. He
will continue to participate in Tigard development in that capacity. Karen Hughart will serve
another term on TTAC. New members selected are Karen Mohling, Elise Shearer who is moving
from the City Center Advisory Commission Chair where her term is ending this month to her
new appointment on the TTAC, Kevin Watkins who will serve a three-year term and Tanya
Firemoon who has been appointed to a one-year term. With all the vacant seats on TTAC filled
for the coming year, the city is fortunate that this committee will also have Erik Halstead and
Mark Carlton serving as alternates.
B. On February 14, Tigard will hold an event called, "Tigard Loves its Parks". The city will celebrate
the completion of recent park projects including completing the 92nd Avenue sidewalk, the East
Butte Heritage Park by the Tigard House,Jack Park, and a new stretch of Fanno Creek Trail (from
l\lain St to Grant Ave).
8. January Meeting -All
As TTAC's meeting day is scheduled for the first Wednesday of each month and the first Wednesday in
January 2014 will be January 1, New Year holiday, the committee cancelled the January meeting and will
meet again on Wednesday, February 5.
9. Adjourn - Steve
Steve adjourned the meeting at 8:37 pm.
c
CL"Chris"Wiley,TT eeting Secretary
ATTEST: Steven Bass, Chairman
Recording Secretary's Note:To requests copies of the attachments to these minutes,please email:christinew@tigard-orgov
The next TTAC meeting will be held on Wednesday,February S, at the Tigard Library 2nd Floor
Conference Room, 13500 SW Hall Blvd.from 6.30pm - 8.30pm.
TRANSPORTATION ADVISORY COMMITTEE SUMMARY-December 4,2013
City of Tigard 113125 SWCHall Blvd,Tigard OR 97223 503-639-4171 1 www.gZard-orgov I Pagel of2
Il TransportationAdvixoDD Commiltee/2013/12-Decl 12 04 13 Afeefing Summary
Paving Report For 2013 m
This report outlines the paving and pavement preservation work completed in
2012 and 2013 and lists the actual,anticipated,and budgeted expenses for fiscal
years `12-13, `13-14.
The Tigard Public Works Department is responsible for the maintenance of 152 miles of paved
streets. The maintenance strategy for each street varies depending on the adjoining land use,age,
average daily volume,heavy vehicle traffic,and character of that street.
Accomplishments for 2012 and 2013
Pavement projects completed in 2012 and 2013 are summarized in the following table and are
shown on the attached maps (Attachments A and B).
Project 2012 Pavement 2012 Slurry and 2013 Pavement 2013 Slurry and
Overlays Crack Seals Overlays Crack Seals
Length
Completed 3.1 miles 16 miles 3.9 Miles 14 Miles
Area 540,000 2,700,000 650,000 2,300,000
Completed s
Cost (Includes
Design and $1,020,000 $530,000 $1,220,000 $480,000
Inspection)
Cost Per Mile $329,000 $33,000 $316,000 $34,000
Cost Per
Square Foot $1.89 20 cents $1.88 21 cents
In addition to the recently completed citywide pavement overlay project, the Street Maintenance Fee
will also fund a pavement overlay of 92 d Avenue (from Waverley Dr to Cook Park) in conjunction
with a sidewalk project being constructed in fall 2013,and an overlay of a small portion of Barrows
Road in coordination with the City of Beaverton.
The remaining funds each year are spent sealing cracks in street pavement,and on pavement
inspections and inventory (the source of the Pavement Condition Index or PCI).
The Pavement Condition Index (PCI)
Pavement condition is measured by the PCI,with zero being the poorest condition (total pavement
failure) and 100 being the best condition (just constructed pavement). PCI factors include pavement
condition, cracking,pavement distress,weathering, structural strength,and smoothness of ride.
Tigard Street Network Condition
2012 and 2013 have seen the average PCI of Tigard's city streets increased from 68.9 at the end of
2011 to 69.3 at the end of 2012 to and 70.0 at the end of 2013. This was better than our projected
PCI of 68.7 at the end of 2012 and `holding the line' to keep the 68.7 PCI at the end of 2013. Two
factors were significant contributors this improvement:
Fall 2013 Paving Report
12/04/13 TTAC Meeting Minutes
Attachment 1 (10 s/s pages)
1. Successful completion of large slurry seal projects in southern Tigard in 2012 and central
Tigard in 2013. The 2012 slurry seal project was the largest in Tigard's history.
2. City street crews completed many `digout'repairs of small areas of failed pavement around
valve boxes and in the wheel paths etc. This was coordinated with the work of the private
contractor to slurry seal some streets that would otherwise have been in too poor condition
to do so effectively.
Previous Council Action and the Street Maintenance Fee
Pavement maintenance is primarily funded through the City's Street Maintenance Fee,a monthly
user fee dedicated to the maintenance of existing roadways in Tigard.The fee was recommended by
a citizen task force and established by Ordinance No. 03-10 in November 2003.
Council revisited the Street Maintenance Fee in 2009 and 2010. Recognizing funding constraints
and the difficulties of raising revenue in a recession,Council adopted Resolution No. 10-01 which:
1. Established a long-term Pavement Condition Index (PCI) goal of 72 to 75. Based on cost
estimates, the Council quickly recognized that the level of adopted funding would not be
adequate to get to a PCI of 75 and set an interim goal to "hold the line" by maintaining an
average PCI of at least 67. Beyond this point, streets require more extensive reconstruction
prior to paving,which results in substantially higher street maintenance costs.
2. The ordinance also directs that the fee be adjusted for inflation. Fee amounts are adjusted
based on the methodology originally adopted in Ordinance 10-01,updated in Ordinance 13-
06 to a composite of 85%of the Engineering News Record (ENR) Construction Cost Index
for Seattle,which measures general construction and labor cost,and 15%of the Oregon
Monthly Asphalt Cement Material Price,which measures asphalt prices and parallels fuel
prices. These percentages approximate the percentage cost of a typical project that matches
the labor or material price measured by the index. This inflation adjustment will increase the
fee by 4.9% on January 1,2014.
Current street maintenance fees,as they appear in the City's 2013-2014 Master Fees and Charges
Schedule,are as follows:
Effective Dates 2012 2013 2014
Residential (Per House or Unit) $5.45 $5.56 $5.83
Commercial and Industrial
(Per Required Parking Space) $1.23 $1.25 $1.31
Note that the fee for commercial and industrial properties is calculated based on the number of
parking spaces that would be required by TMC 18.765 if that building were constructed today (as an
approximation of the traffic generation of the site),which is often different from the number of
spaces in the existing parking lot.
Fall 2013 Paving Report Page 2
Recent Paving History
Attachment C is a map showing the paving projects that have been completed in the past five years,
which illustrates that more than half of Tigard's City Street network have been paved or slurry sealed
(pavement overlays on 16 miles of streets,and slurry seals on 64 miles of streets).
In order to maintain the overall street network in the best possible overall condition,street
maintenance work has focused on three main priorities:
1. Pavement overlays on major corridors. Approximately$2.24 million (including staff costs) is
being spent in fiscal years 12-13 and 13-14 constructing pavement overlays on 7 miles of
important through routes.
2. Crack seals and slurry seals on residential streets. Approximately$1 million has been spent
in fiscal years 12-13 and 13-14 placing slurry seals on 30 miles of residential streets. All of
the Tigard City Streets that are good candidates for slurry seal projects have been slurry
sealed.
3. Crack sealing along arterials and collector streets. Approximately$90,000 is spent in the
spring each year sealing cracks along major streets to preserve the existing pavement.
These priorities are reflected in the following Graph:
Pavement Condition Index by Functional Class
80.0
x 75.0 --— --- --- - —--- - — --
a
-a
c '
cc 70.0 '--- - --- --------- - -
Citywide Pavement Condition by Year
85.0 - -
I
80.0
75.0
70.0 -— ---- --------------.. ------
65.0 -- - _---- _ _- ----
60.0
55.0
2006 2007 2008 2009 2010 2011 2012 2013 J
Forecast PCI for Fee Levels Adopted 1/5/10 Actual Through 2013
The PCI at the end of the 2013 paving season is 70.0,which is better than the forecast of 67.1.
Paving Backlog
There are many local streets (both residential and commercial) in Tigard on which the pavement
condition has deteriorated beyond the level at which most preventive maintenance treatments can be
effective. These streets need more extensive repairs such as pavement overlay and rehabilitation. In
pavement management terms,these are called `backlog' streets. The table below shows how this
backlog has grown in recent years:
Fall 2013 Paving Report Page 4
Mileage of Poor Pavement (PCI < 50)
25.0 _ _
i
I
20.0
15.0 __. _.. ----.....__. —.....--
,
10.0 __._..__.._. .............
I ;
5.0
0.0 -j_._..
2008 2009 2010 2011 2012 2013
Mileage of Poor Pavement(PCI<50)
There are approximately 21 miles of these `backlog'streets on the Tigard city street system that need
paving. This is approximately 14%of our total street mileage. The cost to pave these streets would
be approximately$10 million.
The graph below shows the current backlog of streets in poor pavement condition,and the
additional miles that would be in poor condition if the last five years of paving had not been
completed.
Effect of Recent Paving on Backlog Mileage
40.0
35.0
f
30.0 — -
25.0 i
20.0 - -
15.0 -- I
C 10.0
5.0
0.0
2008 2009 2010 2011 2012 2013
i
6 Backlog Mileage of Poor Pavement(PCI<50) Additional Backlog if No Paving after 2008
Fall 2013 Paving Report Page 5
It is anticipated that the amount of this backlog will remain at about this level now that Street
Maintenance Fee revenue is fully phased in,assuming that revenues and asphalt prices remain
relatively consistent. Additional funding would be necessary to restore these streets to good
pavement condition.
Finance Director's Findings
The Finance Director has reviewed this report and future pavement maintenance funding
requirements as identified in the Pavement Management Program (PMP). Data has not changed
significantly from what the Council considered after the 2009 paving season.
Actual revenue collections for fiscal year 2012 and 2013 were analyzed and they were sufficient to
meet the annual funding level set from the street maintenance plan along with the FY 2011-2012
and FY 2012-2013 Adopted Budgets. Completion of the street maintenance fee phase-in, along
with an inflationary adjustment(s),is expected to generate sufficient revenue to fund the PMP in the
coming years.The 2014-2018 CIP PMP approved budget is as follows:
Fiscal Year 1 2014 1 2015 1 2016 1 2017 2018
PMP 1 $1,660,000 1 1,800,000 1 1,800,000 1 1,800,000 1,800,000
Additionally,the split between customer types was analyzed to determine if costs were equitably split
when compared to revenues collected. The allocation of the costs of the five-year plan is set in
TMC 15.20.050 and is summarized as follows:
Road Type Percentage of Residential Percentage of Non-
Allocation Residential Allocation
Arterial 62% 38%
Local Commercial/Industrial 0% 100%
Collector 50% 50%
Neighborhood/Local 100% 0%
It is important to realize the fee is based on a five-year plan and that there will be variance from one
year to the next where one customer group may subsidize another in any given year; the important
thing is that the program costs reflect the revenues collected by customer type over the five-year
period. If they do not,the TMC instructs the Finance Director to make recommendations based on
this review. The following tables summarize my findings:
Total 2012 PMP Percentage
Expense Related of Total Percentage Share of
to Street 2012 of Expenses Based
Maintenance Expense Revenue on Revenue
Customer Class Fee per TMC Collection Collected Variance
Residential $623,829 62% 65% $654,014 $30,185
Non-
Residential $382,347 38% 35% $352,162 $30,185
Total $1,006,176 $1,006,176
Fall 2013 Paving Report Page 6
Total 2013 PNIP Percentage
Expense Related of Total Percentage Share of
to Street 2013 of Expenses Based
Maintenance Expense Revenue on Revenue
Customer Class Fee per TMC Collection Collected Variance
Residential $1,240,855 75% 67% $1,108,457 $82,720
Non-
Residential $413,560 25% 33% $545,957 $82,720
Total $1,654,414 $1,654,414
Tigard incurred$1,006,176 in FY 2011-12 in the PMP expenses related to the street maintenance
fee. Based on the types of roads, (arterial,collector,etc.),that received pavement maintenance
through the PMP,$623,829 (62 percent) of the PMP expenses should have been born by residential
customers and $382,347 (38 percent) of the PMP expenses should have been born by non-
residential customers.
The actual revenues collected in FY 2012 have a slightly different split. Sixty-five percent of the
revenues came from the residential sector and 35 percent of the revenues came from the non-
residential sector. Based on the size of the PMP and the way revenues were collected,a more
equitable split would have been for$623,829 to come from the residential sector and for$382,347 to
come from the non-residential sector. During the last year,the residential sector subsidized the non-
residential sector by$30,185,or three percent of the total PMP.
The actual revenues collected in FY 2013 reversed the trend of residential customers subsidizing
non-residential. Sixty-seven percent of the revenues came from the residential sector and 33 percent
of the revenues came from the non-residential sector. Based on the size of the PMP and the way
revenues were collected,a more equitable split would have been for$1,025,737 to come from the
residential sector and for$628,677 to come from the non-residential sector. During the last year,
the non-residential sector subsidized the residential sector by$82,720,or five percent of the total
PMP. When the reports for FY 2010 and FY 2011 are taken into account to provide a four year
picture,non-residential customers have subsidized residential customers by 4%. The Finance
Director does not find this difference to be material enough to necessitate a recalculation.. In the
long term,engineering staff estimates that the actual paving expenses will be consistent with the
residential/non-residential revenue split.
Fall 2013 Paving Report Page 7
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