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CCDA Packet - 12/03/2013 City of Tigard CCDA City Center Development Agency Board - Agenda TIGARD CITY CENTER DEVELOPMENT AGENCY BOARD MEETING DATE AND TIME: December 3, 2013 - 6:30 p.m. MEETING LOCATION: City of Tigard - Red Rock Creek Conference Room 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for City Center Development Agency Board meetings by noon on the Monday prior to the City Center Development Agency Board meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Dead. Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. SEE ATTACHED AGENDA City of Tigard r CCDA City Center Development Agency Board - Agenda TIGARD CITY CENTER DEVELOPMENT AGENCY BOARD MEETING DATE AND December 3, 2013 - 6:30 p.m. TIME: MEETING LOCATION: City of Tigard - Red Rock Creek Conference Room - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM 1. CITY CENTER DEVELOPMENT AGENCY BOARD MEETING A. Call to Order- City Center Development Agency B. Roll Call C. Call to Board and Staff for Non-Agenda Items •EXECUTIVE SESSION: The Tigard City Center Development Agency will go into Executive Session to discuss real property negotiation,under ORS 192.660(2) (e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:35 pm estimated time 2. APPROVE CITY CENTER DEVELOPMENT AGENCY MINUTES 6:50 pm estimated time 3. UPDATE ON BROWNFIELDS INITIATIVE ACTIVITIES AND EPA ASSESSMENT GRANT APPLICATION 6:55 pm estimated time 4. DISCUSS CHANGING THE COMPOSITION OR OTHER ASPECTS OF THE CITY CENTER DEVELOPMENT AGENCY BOARD AND/OR CITY CENTER ADVISORY COMMISSION 7:10 pm estimated time 5. UPDATE ON URBAN RENEWAL PROJECTS WORK PLAN 7:50 pm estimated time 6. NON AGENDA ITEMS 7. ADJOURNMENT AIS-1558 2. CCDA Agenda Meeting Date: 12/03/2013 Length (in minutes): Consent Item Agenda Title: APPROVE CITY CENTER DEVELOPMENT AGENCY MINUTES Submitted By: Carol Krager, City Management Item Type: Motion Requested Meeting Type: Consent Agenda - Approve Minutes Public Hearing: No Publication Date: Information ISSUE N/A STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Approve City Center Development Agency Minutes for: November 5, 2013 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Approved Nov. 5,2013 Minutes AIS-1532 3. CCDA Agenda Meeting Date: 12/03/2013 Length (in minutes): 15 Minutes Agenda Title: Brownfields Initiative Update and Grant Application Preview Submitted By: Sean Farrelly, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Update on Brownfields Initiative activities and EPA Assessment grant application STAFF RECOMMENDATION / ACTION REQUEST The Board of the CCDA is requested to receive the update and provide feedback. KEY FACTS AND INFORMATION SUMMARY Since the last update to the CCDA Board, several tasks funded by the $25,000 Business Oregon grant have been completed in the city's Brownfields Initiative. An inventory of potential brownfield sites has been completed, by gathering information from public databases as well as additional analysis by the city's advisers,Terracon Consultants. It indicates there are approximately sixty properties in and bordering the downtown that are contaminated, or potentially contaminated, from previous uses. The city supports the cleanup and revitalization of these properties, and plans to provide incentives to property owners to address brownfield challenges. Two public workshops to further education of the topic of brownfields were held in October. The first workshop was sponsored by the City Center Advisory Commission. Mayor Cook introduced the meeting, and guest speakers included Amy Saberiyan, the owner of Ava Roasteria,who talked about her successful redevelopment of a gas station into a successful Beaverton business and Kari Christensen of the Oregon Health Authority,who spoke on the public health benefits of brownfield redevelopment. Approximately 35 people were in attendance, including many downtown property/business owners. The second workshop was hosted by the Tigard Downtown Alliance. Although last minute logistics prevented the meeting from being held in the same location as the TDA meeting, the TDA encouraged their members to attend. Mayor Cook again introduced the meeting, I and guest speakers included Karen Homolac, of Business Oregon's Brownfields program, who talked about funding opportunities for redevelopment; Sheila Greenlaw-Fink, of Community Partners for Affordable Housing, who spoke on the brownfields issues of the Watershed development; and Mike Slater of the EPA Oregon operations office spoke on the EPA's grant program. Approximately 25 people were in attendance. The most immediate outcome of the meetings is that two property owners have signed up for the Phase I Environmental Site Assessments that are also being funded by the grant. The next step in the Brownfields Initiative will be to apply for $400,000 in Brownfields Assessment grants from the U.S. Environmental Protection Agency (EPA). If awarded, the funds will be used to support site investigations and community planning for productive reuse of sites in the downtown, as well as any priority sites in Tigard's industrial and employment areas. The release of the grant guidelines has been delayed several weeks due to the Federal government shutdown. In the meantime staff has been starting to gather letters of support in the community, and briefed staff from the federal Congressional delegation. The Tigard City Council will also be requested to approve a resolution of support of the grant application at an upcoming Council meeting. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS City Center Urban Renewal Plan DATES OF PREVIOUS COUNCIL CONSIDERATION 06/04/2013:CCDA Brownfields Initiative Update Attachments No frle(s)aawhed. AIS-1541 4. CCDA Agenda Meeting Date: 12/03/2013 Length (in minutes): 40 Minutes Agenda Title: Discuss Composition of the City Center Development Agency Board and the City Center Advisory Commission Submitted By: Sean Farrelly, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Should the City Center Development Agency Board make changes to the composition or other aspects of the City Center Development Agency Board and/or the City Center Advisory Commission? STAFF RECOMMENDATION / ACTION REQUEST If the Board wants to consider additional points of view and expertise when making urban renewal decisions, staff recommends reforming aspects of the City Center Advisory Commission's composition and processes. KEY FACTS AND INFORMATION SUMMARY At their November 512013 meeting, the CCDA Board discussed potential changes to its composition. There was interest in exploring options that would result in additional expertise to inform urban renewal decision making. Other Oregon Urban Renewal Board Composition Staff undertook some additional research on the structure of Oregon urban renewal boards. Of the 70 Oregon jurisdictions with urban renewal districts, the overwhelming majority have urban renewal boards whose membership consists solely of elected officials from the Jurisdictions. Urban renewal expert Elaine Howard reported that she knew of eight Oregon jurisdictions that have a different urban renewal board composition: Boards with mixed membership (elected officials in majority plus 2 or 3 appointees): • Beaverton: Mayor, five councilors, and three appointees (One taxing jurisdiction representative, one business owner, one at-large) • Oregon City: New composition: five council members and two citizen at-large appointees • Florence: Mayor, two councilors, two elected taxing district representatives, and two citizen at-large appointees • Wood Village: Council and two appointees (one district property owner and one at-large) Boards with an appointed majority and council representation: • Phoenix • Talent • Tillamook It is notable that the three boards with appointed members in the majority are from very small jurisdictions. Appointed board: • Portland The structure of the Portland Development Commission has changed in the past few years to be less independent from the Portland City Council. Bond sales, major projects and program changes are reviewed and approved by the City Council. Medford previously had an appointed board but now has its city council serve as the urban renewal board. Three Potential Options Staff suggests three potential courses of action for CCDA Board discussion. 1) Status Quo No change to the composition to the CCDA Board or CCAC, other than improved recruitment outreach for CCAC openings. 2) Expand the current membership of the CCDA Board The CCDA Board could be expanded with two additional appointed members with the desired professional expertise, for example, real estate development/ finance and architecture/urban design. This option provides a way for the Board to have people with desired expertise to provide direct input on urban renewal decisions. If the board wishes to proceed with an expanded board, there are a number of issues to consider: • Although the elected members of Council are in the majority in this model, there can be risks when appointed members (who are not directly accountable to voters) have final decision making authority on politically sensitive issues. • Currently, recruiting members for boards and commissions is challenging. People with the desired expertise may not be willing to make multi-year volunteer commitments. An additional hurdle is that an appointee to the CCDA board would likely need to file an Annual Verified Statement of Economic Interest with the Oregon Government Ethics Commission (as Council members do.) The board may have to be willing to proceed with vacancies if qualified candidates with the desired backgrounds cannot be appointed, or designate the positions officially "at-large",with a preference for candidates with pertinent backgrounds. Council would have to actively recruit candidates for these positions. • Procedures to appoint and (if necessary) remove appointed members will need to be developed. • Opportunities for public-private partnerships may be lost. For example,if a local developer was appointed to the board, he or she could not participate in development projects in the district, due to conflict of interest rules. 3) Reform aspects of the City Center Advisory Commission Another avenue for the board to receive advice from additional experts is to enhance the City Center Advisory Commission. By modifying the composition and taking action to improve the processes by which the CCAC makes policy, budget, and implementation recommendations on urban renewal projects, the CCAC could be become a more active partner in urban renewal decision making. Today, Tigard Municipal Code 2.64.070 establishes the City Center Advisory Commission to be comprised of seven to twelve members appointed by the City Council, and its purpose is to assist in implementation of the City Center Development Plan, to make recommendations to the City Center Development Agency, and to help inform Tigard citizens of the plan's content and activities. The commission currently consists of nine members who are residents of Tigard or own a business or property within the Urban Renewal District. The TMC would need to be amended to modify the Commission's function. Options include: A) Modify the composition of the CCAC. Currently CCAC bylaws call for the following composition: The Commission shall consist of nine (9)members appointed by the City Council who are residents of Tigard or own businesses or propery within the City Center Urban Renewal District with the following representation if possible: (1)At least two (2) business owners orpmperty owners whose business orproper�l is located within the City Center Urban Renewal District; (2)Five (5)persons who are residents of Tigard and represent a cross section of interests in the community at large; (3) One (1)person residing within or adjacent to the boundaries of the City Center Urban Renewal District; (4) One (1)person with expertise in real estate development, urban planning or design, or affordable housing (S) Two (2)alternates (non-voting) including one (1) at large resident of Tigard, and one (1) business or property owner from within the City Center Urban Renewal District Changes to the CCAC's by-laws could be recommended that would increase the number of professionals in fields related to development and urban design. Instead of one person "with expertise in real estate development, urban planning or design, or affordable housing," the new composition could include at least three persons with backgrounds in any of these areas: real estate development, finance, affordable housing, urban planning, architecture, urban design, and/or law. In addition, a position could be reserved for a representative of other taxing jurisdictions in the district, such as Tualatin Valley Fire and Rescue (which has expressed interest in serving on the board). Such representation assures better jurisdictional communication on urban renewal issues. A further change could be to consider allowing one or more members to be non-city residents, which would open up membership to owners of Tigard businesses/property outside of the district; employees of downtown businesses; or other interested professionals who may live near the boundaries of Tigard. B) The CCDA Board could request the commission to act as a "task force" on issues it wants more information on. More frequent joint meetings could also be scheduled with regular presentations by experts in development or other topics that the Board or Commission requests. A logistical suggestion is to schedule City Center Advisory Commission meetings a week or two prior to each month's CCDA Board meeting. This would streamline the decision making process, as any requested CCAC recommendations can be presented at the following Board meeting. OTHER ALTERNATIVES The Board of the CCDA can decide to pursue additional options. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION November 5, 2013 June 16, 2009 Attachments No file(s)attached AIS-1546 s• CCDA Agenda Meeting Date: 12/03/2013 Length (in minutes): 10 Minutes Agenda Title: Urban Renewal Projects Work Plan Update Submitted By: Sean Farrelly, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Update on current urban renewal projects and the 4-year work plan. STAFF RECOMMENDATION / ACTION REQUEST The Board of the CCDA is requested to receive the update and provide feedback on the work plan. KEY FACTS AND INFORMATION SUMMARY Staff will provide brief updates on urban renewal projects, as well as a revised version of the 4-year urban renewal work plan, (a.k.a the bubble chart). Among the new projects included are TDA Capacity building, Vertical Housing Development Zone, and developing a Downtown parking management plan. OTHER ALTERNATIVES The Board of the CCDA could recommend changes to the work plan. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS City Center Urban Renewal Plan DATES OF PREVIOUS COUNCIL CONSIDERATION April 2, 2013 Attachments Urban Renewal Project Chart AgendaQuick©2005-2014 Destiny Software Inc.,All Rights Reserved Tigard City Center Development Agency ccDA Downtown URA Work Plan Bubble Chart HIGH Brownfields Initiative Public Works Yard/ 2nd Site Redevelopment 4-1 Ash Avenue Fanno Creek Railroad Crossing Additional Public Space A H Vertical Housing }' Saxony Property Development Zone Saxony Property Redevelopment Acquisition Tigard Street O - Trail - Downtown Parking® +-+ Management U Main Street Gateway Public Plaza Property Art Design& Acquisition - - Plaza Design and NJ Development TDA Capacity TDA Capacity 4' Building Building 0 Developer Engagement Main Street Public Works Yard/2nd Site Parking LID (CET Grant) Main Street Green Street Main Street Green Street Phase I Phase II W J Two TIP Projects Burnham Street B Completed TIP Project TIP Project Parking Lot Facade Projects TIP Project 4 Completed 4 Completed 0 Facade Projects Facade Projects Main Street Trail Main Street Main Street Main Street Street Fair Undercrossing Street Fair Street Fair Street Fair LOW I Lighting I I I I I I I MAR 2013 SEPT 2013 MAR 2014 SEPT 2014 MAR 2015 SEPT 2015 MAR 2016 SEPT 2016 MAR 2017 Time to Complete Circle size represents a project's relative impact on achieving urban renewal plan goals. New= A Moved= H Completed=■ UPCOMING PROJECTS: Main Street Landscaping Project(TBD) UPDATED NOVEMBER 2013