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City Council Packet - 10/08/2013 TIGARD City of Tigard TIGARD CITY COUNCIL BUSINESS MEETING October 8, 2013 COUNCIL MEETING WILL BE TELEVISED 1:1Design&Communications\Donna\City Councillccpktl 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard-or.gov • City of 'Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND October 8, 2013 - 6:30 p.m. Study Session; 7:30 p.m. TIME: Business Meeting MEETING LOCATION: City of Tigard -Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 Agenda revised on Oct. 2, 2013; revised order of agenda items during the business meeting. PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;persons interested in testifying should be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters. • Qualified bilingual interpreters. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IUD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m./ Sunday 11:00 a.m. Friday 10:00 p.m./ Monday 6:00 a.m. • City of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL MEETING DATE AND October 8, 2013 - 6:30 p.m. Study Session; 7:30 p.m. TIME: Business Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd.,Tigard, OR 97223 Agenda revised on Oct. 2, 2013; revised order of agenda items during the business meeting. 6:30 PM STUDY SESSION: A. REVIEW COUNCIL ROLES AND HEARING PROCEDURES FOR QUASI-JUDICIAL MA'T'ERS B. REVIEW ECONOMIC DEVELOPMENT WORK PLAN 2013 - 2014 C. REVIEW INTERGOVERNMENTAL AGREEMENT WITH METRO FOR DOWNTOWN TIGARD MIXED USE DEVELOPMENT PROJECTS CONSTRUCTION EXCISE TAX (CET) GRANT •EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING - OCTOBER 8, 2013 A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications & Liaison Reports E. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) 7:35 p.m. - estimated time A. Follow-up to Previous Citizen Communication B. Tigard High School Student Envoy C. Tigard Area Chamber of Commerce D. Citizen Communication —Sign Up Sheet 3. CONSENT AGENDA: 7:50 p.m. - estimated time - (Tigard City Council) These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. Receive and File: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed frotn the Consent Agenda for separate discussion will be considered immediately after the Council/Cily Center Development Agency has voted on those items which do not need discussion. 4. QUASI-JUDICIAL PUBLIC HEARING ON THE CONSTRUCTION, MODIFICATION, CONTINUATION OR ABANDONMENT OF TIGARD TRIANGLE LOCAL IMPROVEMENT DISTRICT (LID) NO. 1 7:55 p.m. - estimated time 5. UPDATE DISCUSSION WITH METRO COUNCILOR CRAIG DIRKSEN 8:30 p.m. - estimated time 6. CONSIDER A RESOLUTION ENDORSING THE SOUTHWEST CORRIDOR PLAN AND SHARED INVESTMENT STRATEGY 8:45 p.m. - estimated time 7. LEGISLATIVE PUBLIC HEARING ON THE PROPOSED FIRST QUARTER SUPPLEMENTAL AMENDMENT TO THE FY 2014 ADOPTED BUDGET 9:05 p.m. - estimated time 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 9:30 p.m. - estimated time S-Lu Ay S2 SS LL)n AIS-1452 A. Business Meeting Meeting Date: 10/08/2013 Length (in minutes): 20 Minutes Agenda Title: Review Council Roles and Hearing Procedures for Quasi Judicial Matters Prepared For: Marty Wine, City Management Submitted By: Cathy Wheatley, Administrative Services Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Mtg - Study Sess. Public Hearing: No Publication Date: Information ISSUE City Attorney to review City Council quasi-judicial roles and hearing procedures. STAFF RECOMMENDATION / ACTION REQUEST Review and discussion topic only. KEY FACTS AND INFORMATION SUMMARY During a recent goal-setting meeting on September 12, 2013, council consensus was to request the city attorney to provide a refresher on law and process associated with quasi-judicial hearings. A September 18, 2013, memorandum from City Attorney Timothy Ramis regarding Quasi judicial hearing procedures is attached. The city attorney will review this information with the council during its October 8, 2013, study session. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/ Attachments City Attorney Memo on Quasi-Tudicial Hearing Procedures o RDAN RAM I S PC YV o ATTORNEYS AT LAW �5 Two Centerpointe Dr 6th Fl Phone: (503)598-7070 Lake Oswego OR 97035 Toll Free: (888)598-7070 www.jordanramis.com Fax: (503)598-7373 LEGAL MEMORANDUM TO: Mayor Cook and Members of the City Council FROM: Timothy Ramis, City Attorney DATE: September 18, 2013 RE: Quasi-judicial hearing procedures File No. 50014-36799 INTRODUCTION This memorandum responds to Council's request for a refresher on the law and process associated with quasi-judicial hearings. The following sections address the role of the Council and procedural issues associated with the quasi-judicial hearing setting. ROLE OF THE COUNCIL: QUASI-JUDICIAL VS. LEGISLATIVE Quasi-judicial proceedings refer to Council's role in deciding contested cases. The role is usually contrasted to legislative proceedings, in which Council's role is to make laws. As a practical matter, City staff will inform the Council whether it is sitting as a quasi-judicial or legislative body. However,the distinction between quasi-judicial and legislative can arise in a number of settings and can be a pretty close call sometimes, so it is beneficial for the Council to understand the principal indicators that an issue is quasi-judicial, which are: • the decision of Council generally impacts a localized area(not the entire City); • affected persons receive notice, plus an opportunity to comment; • Council has to make a decision to either approve or deny (as opposed to taking no action); • Council sits as a non-partial decision maker; and • the decision of Council is based on application of some criteria—usually embodied in one or more ordinances—to the evidence provided during the hearing. 5(1014-36799 Memo to Mayor Cook and Council re quasi judicial procedures.D(X'X TRN 9 19 2013 JORDAN RAM I S PC •r September 18, 2013 Page 2 These elements of a quasi-judicial hearing are in contrast to the legislative setting where Council makes laws that are effective City-wide, and can rely on its own policy judgments instead of being impartial. Quasi-judicial power resembles the power of a law court to decide cases. The constitutional and statues of Oregon empower Council to decide cases—that is, disputed questions—under certain sources of laws (such as city ordinances). Deciding cases involves acting judiciously: deciding which evidence to accept, interpreting unclear law, and applying the law fairly and equally to affected persons. In the municipal context it is called "quasi"judicial power for two reasons. First, to distinguish it from the formal judicial power of the State of Oregon, which belongs to state court judges. Second, to signify that almost all municipal quasi- judicial decisions can ultimately be reviewed for legal errors by a state court judge, should disappointed parties before the City Council wish to seek such review. Exercising quasi-judicial power requires the Council to receive evidence and evaluate it under elements of the law involved in the case. Council must also ensure there has been sufficient due process, which usually consists of notice before a hearing, fairness at the hearing, and a right to present evidence and arguments in favor of one side or the other. Examples of quasi-judicial decisions include a property specific zone change, or an appeal of a termination by an employee. In contrast, the role of the Council in legislative hearings is akin to that of the U.S. Congress, as each of the Councilor's can rely upon their own policy judgments and concerns to determine what decision to make. Also, there is no requirement that the Council act on a legislative matter, so it can be table or simply dropped for lack of a majority vote to take action. DUE PROCESS IN THE QUASI-JUDICIAL SETTING Based on the nature of the quasi-judicial hearing,there may be applicable procedural standards either found in state law or in the City Code. City staff will prepare materials to assist the Council in meeting these requirements. However,there are procedural elements required in all quasi-judicial proceedings, which are summarized below. Quasi-judicial proceedings require heightened "due process" a. Process before the decision • Persons affected by the decision typically receive advance notice of the proceedings. Staff members typically publish these notices for the Council. • The City's professional staff may study the issues presented by the question, and create written analysis for the Council. Staff members typically share such analysis with the affected parties at or before the hearing. 50014-36799 Memo to Mayor Cook and Council re quasi judicial procedures,lX X X TRN 9 19 2013 JORDAN RAM I S pc At TO MMMMM AT L•r September 18, 2013 Page 3 • Parties expect each Councilor to prepare him or herself for the hearing. This includes devoting time to studying materials provided by staff. This also includes thinking about any bias, ex parte contact, or conflict of interest issues before the hearing, so that the Councilor is prepared to address any such issues at the hearing. The City Manager and other staff are available before hearings to help Councilors examine such matters. b. Process at the hearing • Persons affected by the decision typically have a right to testify, either in person or in writing. • The principal parts of a Councilor's role, at a quasi-judicial hearing, are to: o Focus on the criteria: statutes or ordinances typically provide several standards or criteria that must guide the decision. Evidence, testimony, arguments, and Councilor discussions tend to increase in quality the more such items "stick to the criteria." Yet it is very much the case that persons often have supportable, good-faith differences about what the criteria mean and whether evidence pertains to the criteria. o Receive evidence: Council receives most evidence in written or oral form. Evidence sometimes includes illustrations such as pictures or graphs, or physical items such as samples of building siding. o Decide between conflicting evidence: when items of evidence conflict with each other, decide which of the conflicting evidence the Councilor accepts. o Interpret vague or ambiguous laws: when the language of City ordinances is unclear, or capable of several meanings, interpret what the law means o Decide cases fairly: fairness requires the following components: • Decision free from bias: if a Councilor cannot decide a case fairly and impartially as to all the parties,the Councilor may not be able to hear the case; • Lack of self-interest: Councilors must not participate in decisions in which they stand to gain or lose money; 5(1014-36799 Memo to Mayor('ook and Conned re quasi judicial procedures.IX)(X TRN 9 19 2013 J O R.DAt% RAM I S pc September 18, 2013 Page 4 • Disclosure of ex parte contacts: if a Councilor has been given evidence before the hearing, and the evidence has not been otherwise disclosed to the parties,the Councilor should disclose the contact before the hearing begins. For example, if a citizen mails a Councilor a letter directly before a land use hearing, and the letter pertains to the hearing, the Councilor should disclose that the communication occurred and what was communicated. c. Process after the hearing • In a quasi-judicial proceeding there is typically at least one opportunity for the losing side to assert to a law court that the Council made a legal error. • Occasionally, evaluating facts under a law,at a hearing, reveals a situation where Council may desire to clarify or change the law or underlying public policy. Changing the law is a quasi-legislative process, requiring less formal procedures than judicially-processed decisions. Public hearings are structured to facilitate the Councilor's role: a. Mayor calls item off the agenda: this informs all attendees that a particular agenda item is coming on for hearing. b. Special rules, if any: if special rules apply to the hearing, they are announced early in the process. The City Attorney often assists Council with this. c. Mayor calls for declarations or challenges: in this phase the Mayor polls the Councilors to declare any: 1) ex parte contacts or information gained outside the hearing, and 2) bias or conflicts of interest. The Mayor typically gives members of the public an opportunity to challenge a Councilor's qualification to hear and decide a case, or the jurisdiction of the Council as a whole to hear and decide a case. d. Professional staff information: a member of City staff may orally present information and analysis to the Council. e. Public testimony: while details vary somewhat between different case types, persons generally testify in the following sequence: (1) the party with the burden of proving its case (e.g. an applicant for a land use permit); (2) those in support of the party with the burden of proof; 50014-36799 Memo to Motor Cook and Council re quasi judicial procedures.JX)CX TRN 9 19 2013 RDAN RAM I S PC A,TOmN•Y• AT LAW September 18, 2013 Page 5 (3) those opposed to the party with the burden of proof; and (4) rebuttal testimony of the party with the burden of proof. This testimony is typically limited to the issues and evidence raised by opponents. f. Staff recommendation: staff may assist the Council with further analysis of the evidence. Staff may also supply professional recommendations based on all the evidence and arguments. g. Council discussion: Councilors may wish to confer and clarify their understanding of what they have received. h. Close of hearing, consideration, and decision: when the Council is satisfied it has received and understood the case, the Mayor will close the hearing and the Council will consider the case, ultimately deciding the case by one or more motions. 50014-36799 Memo m Mayor Cook and Conned re quasi judicial procedures.DOCX TRN 9 19 2013 SEur9 $ cun AIS-1462 B. Business Meeting Meeting Date: 10/08/2013 Length (in minutes): 10 Minutes Agenda Title: Review Economic Development Work Plan 2013 - 2014 Submitted By: Lloyd Purdy, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Presentation of economic development work plan for 2013-2014. STAFF RECOMMENDATION / ACTION REQUEST Staff is requesting City Council review the newly defined Economic Development program, as captured in the Economic Development Manager's work plan. All activities are geared to creating increased investment in this city. KEY FACTS AND INFORMATION SUMMARY The City of Tigard's Comprehensive Plan Goal 9.1, 9.2,& 9.3 focuses on the economic development role of the City. The work plan presented outlines strategies, tactics, deliverables, and actions that support the Comprehensive Plan and integrate specific details, outcomes, and economic development partners into implementable projects. These action areas can be grouped into three general areas of activity: "Groundwork," "Business Assistance," and "Innovation." Taken together, these economic development activities range from proactive to reactive, and include strategic as well as opportunistic initiatives. The timeline for this work extends beyond 2014 and begins with a significant amount of effort focused on "Groundwork" that builds a base for continued program development. Each activity attracts, encourages and cultivates investment in the City of Tigard in a different way -- resulting in a broad portfolio of projects and a balanced approach to economic development. This work plan encompasses activity in three traditional areas of economic development (Asset Development, Technical Assistance and Innovation/Entrepreneur Development)which correlate with the work plan organization around Groundwork, Business Assistance and Innovation. •Asset Development cultivates physical, financial, community and or g anizational capacity ty to support further private sector investment. •Technical Assistance supports growth of existing businesses with work force and other programs provided by state and federal partners. •Innovation/Entrepreneur Development builds local entrepreneurism and builds upon local assets unique to Tigard. Specific areas of work over the next 12 to 16 months include: Ground Work: (Building a foundation and resources.) Develop Data Resources that quantifies Tigard's existing economic assets and opportunities. This includes gathering a range of relevant data from the macro-economic to the site level that will be useful for making decisions internally and for private-sector partners. Economic Report Card to share local and regional economic trends with potential businesses, partners and the community.This project documents Tigard's economic climate. Building Partnerships with existing regional economic development partners. This includes Business Oregon, Greater Portland Inc, the Small Business Development Center, Work Source Oregon and others. Building Capacity with new Tigard based initiatives like the Tigard Downtown Alliance. This includes sharing examples of success and expertise as well as introducing downtown stakeholders to new partners like the National Trust four-point Main Street approach to downtown revitalization and the Oregon State Main Street program. Business Visits that increase our ability to respond to the needs of existing industry, manufacturing and commerce. Relationship Building with targeted private sector partners: Bankers, Brokers, & Builders.This program builds private sector partners with a network of professionals who interact with business leaders. Targeted Lead Response through Greater Portland Inc and Business Oregon referrals. Leveraging the strengths of our regional and state partners we have the opportunity to recruit out-of-state businesses to Tigard and help our existing businesses expand. Develop a Policy framework to guide local economic development incentives and tools. This provides an opportunity to prepare proactively to respond to developers and large businesses interested in investing in Tigard. Business Assistance: (Delivery of services with partners in the public and private sectors.) Building Infrastructure through grant driven investment from state and Federal partners. This includes competitive grant proposals to state and Federal funding sources. Local Business Retention and Expansion that collects information from existing businesses and then responds to the needs of Tigard's businesses. Workforce Match Making to ensure Tigard residents and Tigard businesses have skills that are in demand to support growth in business. This includes working with public sector partners and educational institutions. Business Liaison to work in targeted industrial, manufacturing and commercial areas of the City. Business Friendly Procedures within City operations that support Tigard's business. Ensuring Tigard is business friendly connects economic development efforts to a range of City programs and departments. Innovation: (Leveraging Tigard's unique assets.) Cultivating Entrepreneurism and Innovative Programs with private sector programs. This is often the most speculative and high-profile activity. It's also contingent upon strong partnerships often with organizations and institutions that may not have economic development as their focus. The early stages of this work plan heavily stresses capacity and relationship building for a new staff position developing new programs. This forms a foundation for increasingly complex, targeted and leveraged programs in the future. Groundwork prepares the way for Business Assistance and Innovative program delivery targeted to Tigard and Tigard's business community. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS The work plan presented is consistent with the themes,intent and near-term action items outlined in the City of Tigard's Comprehensive Plan Goals 9.1, 9.2, & 9.3. It also integrates findings from the 2011 City of Tigard Economic Opportunity Analysis as well as the Tigard Downtown Improvement Plan. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Ec Dev Project Orbits Tigard 's Ec . Dev. ProJ ject orbits Groundwork Recruitment Partnership Buildin \., - ---, Relationship -)4._ ;A Building Lead `„ Business Response Visits Develop Data Resource Develop -- / Policy , \,, r' Economic ( Building Report Card \ Infrastructure Business Liaison "in Business business with Retention business" end Exp Building Gncir+r Cultivating Innovation& Capacity Workforce Fntreprenei':ism Technical Matching — Assistance & Asset Development Workforce 3LudijS� cito AIS-1463 C. Business Meeting Meeting Date: 10/08/2013 Length (in minutes): 5 Minutes Agenda Title: Discuss Intergovernmental Agreement with Metro for Downtown Tigard Mixed Use Development Projects CET Grant Submitted By: Sean Farrelly, Community Development Item Type: Update, Discussion, Direct Meeting Type: Council Staff Business Mtg - Study Sess. Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE In September, 2013, Tigard was awarded a $100,000 CET grant from Metro for Downtown Tigard Mixed Use Development Projects. Staff will return at a future date for Council's consideration of adopting the Intergovernmental Agreement (IGA) with Metro required for the grant. STAFF RECOMMENDATION / ACTION REQUEST Council is requested to provide feedback to staff. KEY FACTS AND INFORMATION SUMMARY The CET Grant, (one of two awarded to Tigard in the cycle) will be used to focus on two significant redevelopment opportunities in Tigard's downtown urban renewal district. The project will be a partnership between the city's urban renewal agency and a local developer, George Diamond Properties. The two opportunity sites are the 3.26 acre Ash Avenue Public Work Yard and a separate downtown site to be acquired by the developer. The $100,000 grant will fund a number of pre-development tasks,with the CCDA and the developer also contributing funding. Among the tasks are environmental investigations, appraisals and surveys, market studies, conceptual design and cost estimates, potential public/private funding strategies and draft development agreements. Any resulting development agreements will be brought to Council/CCDA Board for review. The resulting projects are expected to deliver the first significant new market-rate residential units in the downtown. Staff is currently working with Metro staff on a draft Intergovernmental Agreement (IGA) with a timeline and milestones. The draft IGA will be reviewed by city and Metro attorneys and brought back to Council for their consideration. OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Tigard Downtown Improvement Plan Comprehensive Plan Goal 15.2 Facilitate the development of an urban village. DATES OF PREVIOUS CONSIDERATION April 9, 2013 Council Authorized Submittal of Two Applications for Metro's Community and Development Grant Program Attachments No file(s)attached. AGENDA ITEM NO. 2-D CITIZEN COMMUNICATION DATE: October 8, 2013 (Please keep remarks to around 2-5 minutes. If a large number of citizens have signed in, the Mayor may ask that testimony be kept to around 2 minutes.) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF �n Please Print CONTACTED Name: /1\4 1 L N A t- L E N T-0 Ai Also,please spell your name as it sounds,if it will (P / f p ( ,,,,, help the presiding officer pronounce: + )1- 11-g-5 Ni h Address /2(o6LI .5 Iii ( 6 Cr City P82--7c_r j State 0 Q Zip 9 ) ,9 Phone No. -5 0 9 7 7 0 5 in Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. aadm\cathylccs sign up\citizen communication.00c CITIZEN COMMUNICATION gJ al baA c�R THS Agenda October 8th 2013 -(-1m2l3 Homecoming: o • Ia i3 • Parade on the 18th at 5 pm. • Game at 7pm vs Newberg, Pink Out • Dance 19th at 7pm • Week of Homecoming events: u Lunchtime activities and PowderPuff Assembly Monday the 13th Veterans; • Assembly and Breakfast early November OASC • November 2-4th Jay Reddicks chosen as a US Military Snare drummer! Sports in Full swing! • Football beat Tualatin on friday 62-7, next game is at Hilhi at 7pm. College visits and SAT's have been taken • 0 -'-' 11-_c vy- 2 C., City Council Update Oct 2013 Chamber Events 1 b l51 b I3 Good Morning Tigard (GMT),A.M. Networking 7:30 a.m. 10/10/13—Hosted by Tigard Chamber at the Tigard chamber 10/17/13—Hosted by Active Media at Tigard Chamber 10/24/13—Hosted by Tigard Farmers Market at Tigard Chamber 10/31/13—Hosted by Coordinated Resource Group, location TBD Other Chamber Events 10/22/13—Tigard Young Professionals, Breakfast of Champions 8-9 a.m.—Symposium Huddle Room 10/30/13 Building Business Community Open House—Explore What the Chamber Can do for Your Business 5-7 p.m.Tigard Chamber, Pearson Community Room 11/5/13—Tigard Young Professionals Evening Networking 6-8 p.m.—Tigard Chamber/Symposium Coffee 11/7/13—Multi Chamber Networking Club Sport 7:30 a.m. For more information on all events visit our event calendar at http://business.tigardchamber.org/events/calendar/or go to www.tigardchamber.org and click on the calendar icon. Tigard Farmers Market Update Join us every Sunday from 9 a.m.—2 p.m. in the Public Works Parking Lot on Burnham and Hall. Don't forget market ends the last Sunday in October. Only 3 more Sundays left this season!!!! We are excited to announce we will be having our First Annual Harvest Market and Bazaar! Saturday November 16th from 9am-4pm at Tigard High School Gym. Mark your calendars.Bringing your Tigard Farmers Market and Holiday crafts and goodies together! Interested vendors visit the Tigard Farmers Market website to learn more at www.tigardfarmersmarket.org Downtown Updates Downtown Tigard's 3`d Friday in October is 10/18/13. Check local merchants closer to that date for specials and check the facebook page at www.facebook.com/exploredowntowntigard. Trick or Treat on Main Street is 10/31/13 from 4-6 p.m. Families can enjoy a fun and safe Halloween on Main Street in Downtown Tigard on Thursday, October 31,4 PM to 6 PM Participating(look for the orange balloons in their windows) merchants will hand out treats; Symposium Coffee will have hot cider and the Mask and Mirror Community Theatre players will stroll the streets in costume and—yes—hand out candy. So come on down to Downtown Tigard for a Spooktacular good time! Check out more at http://exploredowntowntigard.com/events/trick-or-treat-on-main-street/ Save the Date! Downtown Tigard Christmas Tree Lighting is Friday December 6th, 7-9 p.m. Interested in supporting the revitalization of Downtown Tigard?Then Join us 10/23/13 from 4:30-6:00 p.m.for a Downtown Dialogue—Get an update on the Tigard Downtown Alliance, events happening in Downtown,learn about the City of Tigard Brownfields initiative and how it benefits Downtown Property owners. Meets at Tigard Chamber building, second floor meeting room. Learn what there is to do in Downtown Tigard on Facebook at www.facebook.com/exploredowntowntigard and visit the new website at www.exploredowntowntigard.com 'TIGARD AREA ti .., to. cirga nds Ex plore%wN u+� DDWNTO ''•• Q1:::::: C tig•rdyoung professionals AAKET Ti_ard W/Y7!4 SIK�s�s S! croon c 1 tJiusM On* A fAIHIM GS II AIS-1478 3.A. Business Meeting Meeting Date: 10/08/2013 Length (in minutes): Consent Item Agenda Title: Receive and File: Council Calendar and Council Tentative Agenda Submitted By: Cathy Wheatley,Administrative Services Item Type: Receive and File Meeting Type: Consent - Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future Council meetings. STAFF RECOMMENDATION / ACTION REQUEST No action requested;this is a receive and file summary for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/:\ COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A -Receive and File Items Attachments Three-Month Council Calendar Council Meetings-Tentative Agenda Schedule Agenda Item No. For Agenda of October 8.2013 . . I1 MEMORANDUM TI ( ; ;ARE) TO: Honorable Mayor&City Council/City Center Development Agency Board FROM: Cathy Wheatley,City Recorder RE: Three-Month Council/CCDA Meeting Calendar DATE: October 1,2013 October 1 Tuesday City Center Development Agency–6:30 p.m.,Town Hall 8* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 15* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 22* Tuesday Council Business Meeting–6:30 p.m.,Town Hall 29 Tuesday Town Hall Meeting–6:30-8:30 p.m.,American Legion, 8635 SW Scoffins Street November 5 Tuesday City Center Development Agency–6:30 p.m.,Town Hall 11 Monday Veterans Day Observed–City Hall Offices Closed 12* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 19* Tuesday Council Workshop Meeting-6:30 p.m.,Town Hall 26* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 28-29 Thurs/Fri Thanksgiving Holiday–City Hall Offices Closed December 3 Tuesday City Center Development Agency–6:30 p.m.,Town Hall 10* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 17* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 24* Tuesday Council Business Meeting–Cancelled 25 Wednesday Christmas Holiday–City Hall Offices Closed Regularly scheduled Council meetings are marked with an asterisk(*). 1:\adm\city council\council calendar\3-month calendar for c mtg 131008.doc Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 9/30/2013 5:17 PM - Updated Form Meeting Submitted Meeting Inbox or Title Department Date By Type Finalized II 1320 10/08/2013 Carol Krager AAA October 8, 2013 City Council Business Meeting - Councilor Woodard absent but will participate by telephone I II 1452 10/08/2013 Cathy ACCSTUDY 1 20 Minutes - Review Council Roles and Hearing City Management 09/30/2013 Wheatley Procedures for Quasi-Judicial Matters 1462 10/08/2013 Lloyd Purdy ACCSTUDY 2 10 Minutes - Economic Development Work Plan 2013 Community 09/30/2013 - 2014 Development 1463 10/08/2013 Sean ACCSTUDY 3 5 Minutes — Discuss IGA with Metro for Downtown Community 09/26/2013 Farrelly Tigard Mixed Use Development Projects CET Grant Development _ Total Time: 35 of 45 minutes have been scheduled 1441 10/08/2013 Cathy CCBSNS 4 15 Minutes - Update Discussion with Metro Councilor Administrative 09/25/2013 Wheatley Craig Dirksen - SW Corridor Project Services 1348 10/08/2013 Greer CCBSNS 5 45 Minutes - Quasi-Judicial Public Hearing Regarding Public Works 09/30/2013 Gaston Tigard Triangle Local Improvement District (LID) No. 1 1401 10/08/2013 Carissa CCBSNS 6 15 Minutes - FY 2014 First Quarter Supplemental FIS 09/30/2013 ,Collins Budget Amendment 1378 10/08/2013 Judith Gray CCBSNS 7 25 Minutes - Consider a Resolution Endorsing the Community 09/26/2013 Southwest Corridor Plan and Shared Investment Development 1 I Pagc i:\adm\carol\tentatv ag\2013\sept 30 2013 update v2.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 9/30/2013 5:17 PM - Updated I Strategy I I II 1321 10/15/2013 Carol Krager AAA October 15, 2013 City Council Workshop Meeting I I __ — II 1398 10/15/2013 Steve Martin CCWKSHOP 1 50 Minutes - Joint Meeting with the Park and Public Works Gaston G, Conf I Recreation Advisory Board Executive Asst 1403 10/15/2013 Carissa CCWKSHOP 2 45 Minutes - First Quarter Budget Committee Financial and MartyW, City Collins Meeting Information Services Manager 1251 10/15/2013 [ CCWKSHOP 3 30 Minutes - Urban Forestry Code Revisions - 6 Community Grass M, Assoc Month Update Development Planner Total Time: 125 of 180 minutes have been scheduled I_ II 1322 10/22/2013 Carol Krager AAA October 22, 2013 City Council Business Meeting I I II 1409 10/22/2013 Greer ACCSTUDY 20 Minutes - Briefing on Draft Sustainability Action Plan Public Works Wright, M., PW Gaston Business Manager 1453 10/22/2013 Cathy ACCSTUDY 25 Minutes - Executive Session - Exempt Public Records City Management Newton L, Wheatley - Water Supply Assistant City Manager 'Total Time: 45 of 45 minutes have been scheduled I II 2 I Pa g ( is\adm\carol\tentatv ag\2013\sept 30 2013 update v2.docx Meeting Banner ❑ Business Meeting 0 Study Session ❑ Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 9/30/2013 5:17 PM - Updated 1442 10/22/2013 Cheryl Caines CCBSNS 30 Minutes - Tigard Triangle Strategic Plan Update Community Caines C, Assoc Development Planner 1455 10/22/2013 Cathy Wheatley CCBSNS 10 Minutes - Report Responding to Options for Big City Management MartyW, City Manager Box Code Related Amendments 1465 10/22/2013 Loreen Mills CCBSNS 20 Minutes - Public Hearing - Franchise Agreement - City Management Mills L, Asst to City tw telecom of oregon, Ilc Manager 1469'10/22/2013 Debbie Smith- CCBSNS 10 Minutes - Resolution to Add Barrows/Scholls Ferry Public Works Wagar Water Line to Master Plan 1473 10/22/2013 Cathy Wheatley CCBSNS 20 Minutes - Street Maintenance Fee Review Administrative LaFrance T, Fin/Info Services Svcs Director 1476 10/22/2013 Albert Shields CCBSNS 20 Minutes - Review and Update, Code Enforcement Community Wheatley C, City Program Development Recorder Z. II 1333 10/29/2013 Carol Krager AAA October 29, 2013 - 6:30-8:30 p.m. - American Legion? i I 3 1 Page i:\adm\carol\tentatv ag\2013\sept 30 2013 update v2.docx Meeting Banner 0 Business Meeting ❑ Study Session 11 Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 9/30/2013 5:17 PM- Updated 1324 11/05/2013 C Krager 1)'J November 5, 2013 City Center Development Agency I 1 II 1459 11/05/2013 Sean CCDA 45 Minutes - Tim Bevans presentation on Bus Rapid Transit Community Farrelly 5, Redev II Farrelly Development Project Manager 1460 11/05/2013 Sean CCDA 15 Minutes - CCDA Executive Session Property Acquisition Community 09/18/2013 Farrelly Development 1475 11/05/2013 Cathy CCDA 30 Minutes - Discuss Composition of City Center Development Community Farrelly S, Redev I Wheatley Agency Board & City Center Advisory Commission Development Project Manager Total Time: 90 of 180 minutes have been scheduled II 1325 11/12/2013 C Krager AAA November 12, 2013 City Council Business Meeting I I _II 1383 11/12/2013 Greer ACCSTUDY 10 Minutes - Briefing on a New Willamette River Water Public Works Goodrich J, Utility I Gaston _ Coalition Agreement Div Manager 1448 11/12/2013 Loreen ACCSTUDY 20 Minutes - Franchise Utility Ordinance Briefing (TMC City Management Mills L, Asst to City Mills 15.06) Manager 1471 11/12/2013 C Wheatley ACCSTUDY Placeholder - Updated Big Box Options Report-City Atty Admin Services ,Newton L, I Total Time: 30 of 45 minutes have been s cheduled 1- —JI 1274 11/12/2013 Kristie CCBSNS 20 Minutes - Consider a Resolution to Adopt the Westside Public Works Martin S, Parks Peerman Trail Master Plan Manager Total Time: 20 of 100 minutes have been scheduled L - - — 11 41 P a g e is\adm\carol\tentatv ag\2013\sept 30 2013 update v2.docx Meeting Banner 0 Business Meeting ❑ Study Session I Special Meeting Consent Agenda Q Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 9/30/2013 5:17 PM - Updated 1326 11/19/2013 Carol AAA November 19, 2013 City Council Workshop Meeting I Krager I — II 1238 11/19/2013 Greer CCWKSHOP 15 Minutes - Briefing on Capital Improvement Plan Projects Public Works Stone Mike, City I Gaston Engineer 1399 11/19/2013 Steve CCWKSHOP 20 Minutes - Update to Council on Field Use Negotiations Public Works Martin S, Parks Martin with Tigard Little League and Southside Soccer Manager 1454 11/19/2013 Cathy CCWKSHOP 45 Minutes - Report and Policy Review on the Street Financial and Smith-Wagar D, Wheatley Maintenance Fee (Joint AIS from FIS and PW) Information Asst Finance Services Director 1470 11/19/2013 Greer CCWKSHOP 15 Minutes - Discuss Two Non-City-Initiated Requests to Public Works Gaston G, Conf I Gaston Name Parks Executive Asst 1474 11/19/2013 Greer CCWKSHOP 30 Minutes - Briefing on a Preliminary Design of Walnut Public Works Gaston G, Conf Gaston Street between 116th and Tiedeman Avenues and the Executive Asst Walnut Street/135th Avenue Intersection Total Time: 125 of 180 minutes have been scheduled i II 5 I Page is\adm\carol\tentatv ag\2013\sept 30 2013 update v2.docx Meeting Banner 0 Business Meeting ❑ Study Session II Special Meeting Consent Agenda D Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 9/30/2013 5:17 PM- Updated 1327 11/26/2013 Carol AAA November 26, 2013 City Council Business Meeting Krager u 1384 11/26/2013 Greer ACONSENT Consent Item - Authorize the City Manager to Execute a Public Works Goodrich 3, Utility Div Gaston New Willamette River Water Coalition Agreement Manager II 1449 11/26/2013 Loreen CCBSNS 20 Minutes - Public Hearing - Amending Tigard Municipal City Management Mills L, Asst to City Mills Code Title 15.06 Franchise Utility Ordinance Manager Total Time: 20 of 100 minutes have been scheduled F _ - II 1328 12/03/2013 Carol AAA December 3, 2013 City Center Development Agency Meeting Krager [1461 12/03/2013 Sean CCDA 15 Minutes - CCDA Executive Session Property Acquisition Community 09/18/2013 Farrelly Development 'Total Time: 15 of 180 minutes have been scheduled I II 6 I Page is\adm\carol\tentatv ag\2013\sept 30 2013 update v2.docx Meeting Banner 0 Business Meeting ❑ Study Session • Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting ❑ CCDA Meeting City Council Tentative Agenda 9/30/2013 5:17 PM - Updated 1330 12/10/2013 Carol Krager AAA December 10, 2013 City Council Business Meeting No Consent or Study Session items scheduled. — II 1468 12/10/2013 Liz Lutz CCBSNS 5 Minutes - Appoint Budget Committee Financial and Information Members Services Total Time: 5 of 100 minutes have been scheduled 11 1331 12/17/2013 Carol Krager AAA December 17, 2013 City Council Workshop Meeting 11 1239 12/17/2013 Greer Gaston CCWKSHOP 15 Minutes - Briefing on Capital Public Works 03/13/2013 Improvement Plan Projects 1456 12/17/2013 Cathy CCWKSHOP 30 Minutes - Review City Survey Results City Management Newton L, Assistant City Wheatley Manager Total Time: 45 of 180 minutes have been scheduled 1 II 1425 01/07/2014 Cathy AAA January 7, 2014 City Center Development Wheatley Agency Meeting II 7 I 1) agc is\adm\carol\tentatv ag\2013\sept 30 2013 update v2.docx AIS-1348 Business Meeting Meeting Date: 10/08/2013 Length (in minutes): 45 Minutes Agenda Title: Quasi Judicial Public Hearing Regarding Tigard Triangle Local Improvement District (LID) No. 1 Prepared For: Mike Stone, Submitted By: Greer Gaston, Public Works Item Type: Public Hearing - Quasi Judicial Meeting Type: Special Meeting Public Hearing: Yes Publication Date: Information ISSUE Shall the council conduct a quasi-judicial public hearing for the purpose of the taking public testimony on the construction, modification, continuation or abandonment of Tigard Triangle Local Improvement District (LID) No. 1? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the council holds the hearing, takes public testimony and directs staff to pursue one of four options regarding Tigard Triangle LID No. 1. The four options—along with the advantages, disadvantages and next steps associated with each option—are outlined in Attachment 1. KEY FACTS AND INFORMATION SUMMARY In the fall of 2012, staff was contacted by one of the LID participants,Jack Kearney, regarding the status of Tigard Triangle LID No. 1 which was formed in 2008 to provide necessary and proportional infrastructure improvements along portions of Dartmouth Street, 68th Parkway and 69th Avenue within the Tigard Triangle. In fact, the need to complete these improvements was deemed so necessary, that the LID was formed under the provisions of an emergency, presumably meaning that they were to be completed as soon as possible. Despite the emergency under which the LID was formed, actual infrastructure construction has never occurred presumably due to the recession and at the request of some of the property owners. The LID currently encompasses 18 tax lots owned by 6 property owners: 3 owners have 1 tax lot each, 2 owners have 2 tax lots each and 1 owner has 11 tax lots. At its August 20, 2013, meeting, the council heard testimony from 3 owners representing 14 tax lots. Of the 3 owners: •Two owners representing a total of 3 tax lots requested a modification to the LID boundary removing their tax lots. •One owner representing a total of 11 tax lots requested the current boundary remain intact. At the request of council, staff determined a public hearing was required to modify the boundary. Council set aside October 8, 2013, as the date to conduct a public hearing on the LID. Additionally, the Tigard Triangle Strategic Plan, just underway, is looking to eliminate barriers to creating a mixed-use, multi-modal area in the Tigard Triangle which encompasses the LID boundary. One potential barrier is financing of needed amenities such as new streets, sidewalks,bike lanes, parks and open space. These amenities address the needs of current employees and residents, while also attracting potential new developers, businesses and residents. Developers see the Triangle as a good bargain, but it is a secondary market to Kruse Way. As the process continues, finance strategies will be reviewed to determine which are best suited for the needs of the Triangle. One of those strategies could include forming a LID. In addition, street standards will be studied through this planning process to determine if they will accommodate multi-modal travel and promote connectivity. The planning process is expected to end in late June 2014. Once completed, additional time will be needed to adopt implementation measures. Construction of streets at current standards may not accommodate high capacity transit, and construction of these streets may not be the highest priority. The strategic plan will determine infrastructure needs and financing options for the Triangle. OTHER ALTERNATIVES All options—along with the advantages, disadvantages and next steps associated with each option—are outlined in Attachment 1. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS The planned LID improvements are consistent with the provisions of the Transportation System Plan in effect at the time of formation in 2008. There does not appear to be any substantive differences between that plan and the 2010 update currently in place. DATES OF PREVIOUS COUNCIL CONSIDERATION Initially the council was briefed on the status of the LID at its August 20, 2013, workshop meeting at which time several property owners testified before council. The council asked staff to check with legal counsel on the proper venue for considering modifications to the LID boundary. The council received an update from staff on September 10, 2013, indicating the need to call a public hearing to consider modifications to the LID boundary. Attachments Attachment 1 -Options Regarding Tigard Triangle LID No. 1 Map of LID No. 1 • Staff Recommendation/Action Request Attachment 1 Options Regarding Tigard Triangle LID No. 1 Option Advantages Disadvantages Next Step(s) 1 Leave the boundary of the LID as is •Previous design work remains • Infrastructure envisioned when the LID No formal action required.The council would and direct staff to commence the applicable. was formed may change with the direct staff to include project funding in the construction of the •Planned infrastructure completed. completion of the Tigard Triangle proposed 2014-2015 Capital Improvement Plan planned infrastructure. • Possible stimulus to development. Strategic Plan,necessitating the possible (CIP).Construction could begin in 2015. reconstruction of some improvements. • Some LID participants are concerned about the financial impacts of LID assessments.For example,the assessment may affect the property owner's ability to sell or refinance the property. 2 Leave the boundary of the LID as is • Previous design work remains • Some LID participants are concerned No formal action would be required.Upon and direct staff to continue to delay applicable. about the financial impacts of LID completion of the Tigard Triangle Strategic the construction of the planned • May have time to resolve possible assessments.For example,the assessment Plan,staff would include project funding in the infrastructure until the Tigard conflicts with Tigard Triangle Strategic may affect the property owner's ability to CIP. Triangle Strategic Plan is completed Plan. sell or refinance the property. and implementation measures are adopted,likely sometime in 2015. 3 Modify the boundary of the LID •Participants removed from the LID • Participants remaining within the LID Staff will return to council with a resolution removing certain properties. would not be subject to the financial would likely be subject to increased modifying the boundaries as directed. impacts of LID assessments. financial responsibility regarding LID assessments. • A single-owner LID could create funding challenges(availability,higher interest rates on bond sale,etc.). •Previous design work would require modification. 4 Abandon the LID as currently •Participants removed from the LID • Previous design work could require Staff will return to council with a resolution formed. would not be subject to the financial modification. abandoning the LID. impacts of LID assessments. • Adverse impact on development. •May have time to resolve possible Abandoning the LID does not preclude the conflicts with Tigard'Triangle Strategic formation of a new LID in the future. Plan. I , ! If i I L._ ___, , is r----- `' ! i i i , , ' (lam �• D 1 DARTMOUTH 1 i i - v GEORGE UV L; "`� ' `" \ \ - L1DI BOUNDARY L I al 2 i ,TTr�OO_SW 7OTH AVENUE __ --- ------- - I Iv),� wino ' N1 1-.--..-r---- V1 N� TL x300 C7 I i MECNT 'L 10 FArlr HARRIS 1 7 ROTH r TL two RFECHT ,a),, LAW ,�� Tl 7001 ;-1 I ; n 2100 I —1-11 D •DART110U1}1 I Z ( OTLRIeERG a Old' O i ILI r CARL 1�nom FAMLY torn mom i n 0000 j '� n 1000 I J-11 L s' Soo FARTIER 1—-----------_r-i_________ tmil , \ss\r_ rEeNr I �� W.iao W.2700 I rrri; 1 ~ti 7a'Ee117 i t R.ECNT 1 tJ 1\ n 1100O I n 0001 BALDWIN MTV I '\ I L i 5W 68TH PARKWAY _ 1-, __ ------_ i LID' BOU_NDARY__` -- — 7-'1 ---- , I '- ' I I 3620.--- AI S-1441 Business Meeting Meeting Date: 10/08/2013 Length (in minutes): 15 Minutes Agenda Title: Update Discussion with Metro Councilor Craig Dirksen - SW Corridor Project Submitted By: Cathy Wheatley, Administrative Services Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting- Main Public Hearing: No Publication Date: Information ISSUE Meeting with Metro Councilor Craig Dirksen scheduled periodically to share information between Metro and the City of Tigard on current agency and city activities. STAFF RECOMMENDATION / ACTION REQUEST N/.1 - discussion topic only. KEY FACTS AND INFORMATION SUMMARY This is the second meeting scheduled this year by Metro Councilor Craig Dirksen to update the Council on current activities. This is an opportunity for the Mayor and Council to share information or ask Councilor Dirksen about relevant city/Metro topics OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/.1 DATES OF PREVIOUS COUNCIL CONSIDERATION Councilor Dirksen's last visit was on April 23, 2013. Attachments Presentation Slides 10/1/2013 Metro update 1 ` Ir'� ` Tigard City Council iiiCouncilor Craig Dirksen October 8th 2013 4.-y^I(''M.f; f Metro I Making a great place f,;�' Updates • Transportation planning and projects • Land use planning updates • Community Investment Initiative • Climate Smart Communities • Natural areas program • Willamette falls • Metro venues 1 10/1/2013 Transportation planning updates WM • Agreement on Southwest Corridor Plan and shared ' - investment strategy ,, / • Regional Flexible Funds w� fi Allocation � �`' • Draft Active Transportation Plan moving forward for '' refinement • RTP update in 2014 Land use planning updates •Urban growth management process underway, will ramp up } i. .;._•i in 2014 *Community planning and development grants recently awarded River Terrace Community 0' Plan Implementation --- �Downtown Tigard --- 41 hit , Mixed-Use Development +-1 .? —.1:\ Projects 2 10/1/2013 CLIMATE Climate Smart Communities SMART COMMUNITIES SCENARIOS PROJECT • State requires region to reduce r carbon emissions from cars and _ .r: small trucks by 20% by 2035 '"' '� • Metro's approach builds on existing local and regional plans ' Xa • Ir • Evaluation of different +4-E `i�6 approaches will help inform regional conversations this fall and winter Community Investment Initiative •Group of business, community, public sector leaders •Thinking about our region's infrastructure needs and the shortage of funds for infrastructure. ➢Developed strategic plan last summer ➢Recommending Regional Infrastructure Enterprise i list h f 3 10/1/2013 Natural areas program ti • Recent program updates plitivi AY • 5-year levy approved by voters in May allows for why '4. '' needed improvements in - L. natural areas across the region ` _ . 1 1-p Willamette Falls Legacy Project I w- tr:4.4. \ 1011 . •Help define future of natural asset and historic site •Core values: public access, economic development, healthy habitat, historic and cultural interpretation •Tours of the site available 4 10/1/2013 Metro venues •Oregon Convention Center hotel moving forward •Approval of Metro/City of Portland/Multnomah County IGA complete •Oregon Zoo wins national award, welcomes new cubs . Your questions•.• Craig Dirksen Metro Councilor, District 3 503-797-1549 craig.dirksen @oregonmetro.gov optin ORTLAND-VANCOUVER AREA ONLINE PANEL I ►.� - www.oregon metro.gov/connect 5 AGENDA ITEM No. 4 Date: October 8, 2013 PUBLIC HEARING (QUASI-JUDICIAL) TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: Issue: Requested Modification of Inclusionary Boundary Tigard Triangle Local Improvement District (LID) #1 REQUEST: Several property owners are requesting modifications to the inclusionary boundary of the LID for the purposes of removing certain properties from further consideration and responsibilities associated with the planned but unconstructed improvements. LOCATION: 1S136DD: 02100, 02300, 02400, 02500, 02800, 02900, 03001, 03100, 03290, 06100, 06200, 06300, 06600, 06900, 07001, 07500, 07600 and 07601. APPLICABLE CRITERIA: Tigard Municipal Code: 13.04.040 (5) Modification to Scope of Improvement District. Due to Time Constraints City Council May Impose A Time Limit on Testimony I:\adm\cathy\council\ccsignup\new format\qjph 131008 - lid 1.doc All, :1,,-4l rice ; grz, AGENDA ITEM No. 4 Date: October 8, 2013 PLEASE PRINT Testimony on the construction, modification, continuation or abandonment of Tigard Triangle Local Improvement District No. 1. Name,Address&PhoLff No Name,Address&Phone No. Name,Address& Phone No. % -C I Cr i<A2fAl KEG MADpi --FtW1/4 7-4Cilrl 1510 !P th S4-rye f 11 0 /�/W Cdt/co 2.2.5$3 5u1/4-1 l Cill Awe- (A1-€54- oriti)rd 01-. 9106, t -11-:.:, 4-1.o....^4r‘v... 27 —.7,z61 472c) 5 3 - 3v3-Z1 . So3 6s°lZ4,'S°I Name,Address&P hone No. Name,Address&Phone No. Name,Address&Phone No. KaarA-1-3 117010,1 At‘f 25o( N 6 .4 �� Po I ,A (5,0) 7(0b -- "196 , Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address • Name,Address&Phone No. Cathy Wheatley From: Marty Wine Jan Sent: Monday, October 07, 2013 9:09 PM L D I - I p IS To: Cathy Wheatley � Cc: Mike Stone; Kenny Asher;Tim Ramis i sQS r -Gi<4''m O ny �J Subject: Fwd: Dartmouth LID - Prior Land Use Decision on Lots 7500/7600 K'Ct('h J Cathy, first of two items to please enter into the record and please be sure that CD staff is notified because we may have research after tomorrow nights meeting to prepare for a future hearing. Thanks. Marty Sent from my iPhone Begin forwarded message: From: Mike Stone <MStone @tigard-or.gov> Date: October 7, 2013 at 8:22:35 PM PDT To: Jack Kearney <jkearney66 @gmail.com> Cc: Marty Wine <Marty @tigard-or.gov> Subject: Re: Dartmouth LID - Prior Land Use Decision on Lots 7500/7600 Jack. I appreciate the effort here and the informational research which obviously took some time and effort. Unfortunately, we have a scheduled hearing tomorrow night and given the lateness of this email I'm not likely to have much in the way of answers/comments available and I hope you can understand. Hope to see you tomorrow, M Michael Stone, PE City Engineer City of Tigard Sent from my iPad On Oct 7, 2013, at 4:56 PM, "Jack Kearney" <jkearney66@gmail.com> wrote: Mike, Attached is SDR 2004-00011 for applicant Pacific NW Properties (PNWP) for the lots currently owned by Dartmouth Townhomes LLC (DTLLC) (Lots 7500/7600) which are now part of the Dartmouth Local Improvement District (LID). DTLLC purchased the lots directly from PNWP. I looked for the document on the City of Tigard website, but it was not there. I also requested it from Kim McMillan several times via email and did not receive an answer. I finally received the 1 document from Fidelity National Title. The file is rather large, so it had to be put in two PDFs. At the City Council hearing on 8/20/2013, Ms. McMillan stated that re- development of Dartmouth Street was required as part of the prior land use decision for these lots. Mr. Specht used that statement to argue for our continued inclusion in the LID. I have read and analyzed the SDR. Most of the contents pertain to Phases I and II (of III) of the buildings now located two blocks east of our property. Our property was Phase III and the commercial rights(FAR) from our property were transferred to Phases I and II as part of the process. SDR2004-00011 does not state anything requiring the owner(or future owners)to re-develop the land along Dartmouth Street. It simply required them to dedicate and/or reserve an 11' strip along Dartmouth for future street widening. It also required them to make improvements along Dartmouth, 69th Avenue, and 70th Avenue(these improvements were made prior to our purchase). The final requirement was that they file the proper forms with the City of Tigard limiting future use to residential only(these forms were presumably filed). If you have any other documents that state differently,please forward them to us for review. In our land use decision, SDR 2007-00008 (attached, dated 11/09/2007),the city planner included an "Impact Study" (page 30 of 32). That section addressed DTLLC's Traffic Impact Fee (TIF) at a total of$66,062. This is the amount by which our proposed development would impact the public. They used a multiplier of 0.32 to determine that we should pay$21,140 in TIF permit fees. The difference between these two numbers was $44,922 and is called the "unmitigated impact." That figure was used by the planners in their proportionality analysis. City Code Section 18.390.040 states that when a condition of approval requires the transfer to the public of an interest in real property,the approval authority shall adopt findings which support the conclusion that the interest is roughly proportional to the impact the proposed development will have on the public. DTLLC was required to dedicate land and to pay fees-in-lieu of improvements. The Impact Study included both exactions in its proportionality analysis and findings. The city planner noted that DTLLC was being asked to contribute land via a right of way dedication,to pay fees for future signalization on 68th and 72nd, and to pay fees for bicycle striping on SW Dartmouth. The value of those items was stated as$12,679. The city planner reasoned that the value of the proposed dedication and improvements ($12,679) was less than the unmitigated impact of the project on the transportation system ($44,922)and that,therefore,the level of exaction met the test of proportionality. SDR 2007-00008 also required DTLLC to participate in any future development on Dartmouth Street through an LID. During our appeal period, which ended on 11/28/2007, Dennis Grayson of DTLLC inquired with Greg Barry at the City of 2 Tigard to determine whether there were any existing,pending, or planned LIDs that would affect us. Mr. Barry indicated that there were no existing,pending, or planned LIDs. In December 2007, about two weeks after our appeal period ended, we received a letter indicating that we were included in the proposed LID. Our initial contribution to the LID exceeded $120,000 and went above $130,000 by the time the LID was adopted, under "emergency" conditions, as Ordinance No. 08-03 on 2/26/2008. During the LID-consideration period,we were presented with a Group MacKenzie Preliminary Engineer's Report(dated 12/3/2007)that included preliminary drawings for the district(dated 1/26/2006)and a final drawing (undated)that was adopted by the City Council. The preliminary map included three Specht-owned properties on SW 70th, but did not include either of our tax lots. The final map included our tax lots, but did not include the formerly included Specht lots. The date of the Group MacKenzie report is only five days after the end of our appeal period(11/28/2007), so it's illogical to think that the City of Tigard or Mr. Barry had no knowledge of a pending or planned LID that would affect our property. In my opinion,the city should have asked for our portion of the LID work to be done as part of our SDR, as it was directly related to (and a condition of approval for)our development. It would be one thing if the LID work was to be done years in the future,but the planned LID construction was to be finished by 11/15/2008 according to the Group MacKenzie Report. Had the city planners included this exaction in our SDR, rather than using a deceptive LID requirement,they would have had to include the extra$120,000-130,000 in their proportionality analysis. Based on the totality of these circumstances, it was dishonest for the City of Tigard to fail to disclose the LID when we inquired during our appeal period. Based on the knowledge the City of Tigard had and did not disclose, it was equally dishonest to not include the $120,000-130,000 into the proportionality analysis of our SDR. A total of more than$140,000 in land contributions and improvement exactions/fees-in-lieu of improvements is hardly proportional to the unmitigated impact of$44,922. In addition, SDR 2007-00008 required DTLLC to pay for other fees that were not included in the proportionality analysis. There was a charge of$5,775 as a fee-in- lieu of undergrounding utilities across the street from us on SW 69th(property that belongs to Mr. Specht). According to SDR 2004-00011, PNWP was required to pay$18,550 for a fee-in-lieu of undergrounding utilities on SW 68th and SW 69th. A similar fee-in-lieu was applied to Mr. Specht's property under SDR 2007- 00003,provided the LID was not approved. As we now know,the LID was approved and undergrounding work is part of the plan. That means that the city was paid once for a fee-in-lieu from PNWP,they asked for a second fee from DTLLC, and the actual work was to be paid for as part of the LID(shifting a 3 portion of those fees to the other landowners in the LID). Billing three times for the same item is hardly equitable or ethical no matter which way you look at it. That brings me to a seminal topic that the City Council should be investigating. The main question is what person or group of people made the decision to hold off the LID? Several of the council members alluded to transparency and government trust in the 8/20/2013 meeting. I would like to know who made the decision to wait. I would also like to know why, after more than five years, has little to no work been performed on this one-time emergency project. Was it the City Engineer and Mr. Specht?Was it the City Council? Who is in charge of making such determinations? My fear is that private citizens are stepping in an playing the role of the government and affecting the right of other private citizens. That's a slippery slope that should be avoided at all costs. To close,widening Dartmouth Street to include a bike lane and to accommodate more traffic is a benefit to the Tigard Triangle and to the City of Tigard, not to our property. DTLLC maintains that it should be removed from the LID and that it not be re-applied, in whole or in part, to any future development at this site. We started this conversation with Mike Stone in June 2012 (16 months ago)and it has cost us another$50,000 to hold the property during that time. The city should be looking toward general or transportation funds to pay for the widening of Dartmouth Street,not taking it from small developers who were trying to improve the city and its tax base. Respectfully, Jack. Jack Kearney, J.D., LL.M. in Taxation Principal Broker in Oregon M Realty LLC 2211 NW Front Ave. Portland, OR 97209 (503) 806-1496<tel:%28503%29%20806-1496> (503) 328-7078<tel:%28503%29%C2%A0328-7078>(efax) www.bighatrealestate.com<http://www.bighatrealestate.com/> www.metroportlandhomefinder.com<http://www.metroportlandhomefinder.com> 4 <Final SDR.11.08.07.pdf> <Land Use SDR 2004-00011.09.04.13.pdf> <Land Use SDR 2004-00011-2of2.09.04.13.pdf5 DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." 5 Sub,-Y,; 1 e/ f "' �� % o 0 /�7 �" v a Remonstrance against Local Improvement District and Petition for Removal of Property from Local Improvement District via Partial Abandonment Petitioner, Dartmouth Townhomes, LLC (DTLLC), hereby submits its remonstrance against the Dartmouth Local Improvement District (LID), adopted by the Tigard City Council as Ordinance No. 08-03 on 2/26/2008. Petitioner makes this remonstrance under Tigard Municipal Code Chapter 13.04 General Procedures. Petitioner also requests removal of its property (bounded by SW 69th Avenue, 70`h Avenue, and north of SW Dartmouth Street; Washington County Tax Map 1S136DD, Tax Lots 07500 and 07600) from the LID via a partial abandonment of the LID. When the LID was created, Petitioner was under a non-remonstrance requirement. This requirement lapsed in December 2012 with the expiration of Site Development Review (SDR 2007-00008). Petitioner now seeks abandonment of the LID as it applies to its property for the present and any future owners of the lots. Abandonment is permitted under Tigard Municipal Code Chapter 13.04.070-4 entitled "Abandonment of Proceedings." Arguments for remonstrance and partial abandonment are included in the attached document. Submitted this Day of October, 2013 By: AU John M 4rney, ember Dartmouth Townhomes, LLC Arguments in Support of Remonstrance against LID and for Partial Abandonment as Applied to Dartmouth Town homes LLC's Property SDR 2007-00008 Under SDR 2007-00008, which granted conditional approval to build a seven-unit condominium project on Tax Lots 07500 and 07600 (DTLLC Property), DTLLC was not permitted to submit a remonstrance against the proposed Dartmouth LID, which was adopted by the Tigard City Council under emergency circumstances on 2/26/2008. SDR 2007-00008 and extensions thereto lapsed in December 2012. Accordingly, DTLLC may submit a remonstrance against its continued inclusion in the LID. Dartmouth LID and History In December 2007 through February 2008, the Tigard City Council heard testimony from staff, the neighborhood, and engineers for and against the creation of an LID to improve the neighborhood bordered by Baylor Street, SW 68th Avenue, Dartmouth Street,and 70th Avenues in Tigard, Oregon. According to the City Engineer, Gus Duenas,this work needed to be approved and completed by the end of 2008. Group MacKenzie prepared a Preliminary Engineer's Report, date 12/3/2007, which covered its analysis of the proposal and recommendation to proceed with the formation of the LID. A copy of this report was emailed to City Engineer, Mike Stone, on 10/8/13. On page 15, the Project Schedule called for contractor substantial completion to be performed by 11/15/2008. Based on the testimony and on the Preliminary Report, the City Council adopted the LID under emergency circumstances on 2/26/2008. Despite the emergency status, little to no work has been done on the project in the more than five years since its adoption. In 2005, Petitioner paid $500,000 for the DTLLC property, which was finished along the perimeter with sidewalks, curbs, gutters, street trees, driveway aprons, and utility stubs. The property also included storm and public sewers in the streets. The cost basis plus the holding costs, development fees, taxes, and insurance associated with this property now exceed $800,000. The property has been listed for sale on the RMLS and/or Loopnet since 10/9/2008. The initial asking price was $490,000. The current asking price is $125,000, which was done to accommodate the estimated LID costs of approximately $135,000. Petitioner has received only two offers on the property; both coming in 2013 with one $40,000 below the asking price. In May 2012, Petitioner DTLLC contacted the City Engineer to determine the status of the LID. This was after a potential purchaser of the property passed on buying it. The purchaser inquired with the city planning department about the timing, scope, and cost of the LID project and there were no concrete answers. The planners did not know when it would be done, how large the project was, or how much the work would cost. Petitioner's holding costs on the property are approximately $3,000/month. The property is bare land that produces no income. One of the principal rights of a property owner is the right to sell or alienate their property. In this case, the uncertainty of the timing, scope, and cost of the LID is impacting Petitioner's right to sell their property. Petitioner wants to sell the property at a fair market value, not at a deep discount due to the uncertain status of the LID. Based on Petitioner's monthly holding costs and lack of income, they are being damaged by$3,000/month. This totals $51,000 in holding costs in the 17 months since Petitioner first contacted the City Engineer about the LID. This is causing Petitioner irreparable harm and will continue to do so as long as the property remains in the LID. In addition to a partial abandonment of the LID, Petitioner requests that the City Council investigate the events that led to the delay or permanent "hold" status of the LID. Since 2008, there have been three city engineers. Mr. Stone, has been helpful in this process, he has had time and budgetary constraints that have prevented him from providing a clear trail. In this age of government mistrust, private citizens demand increased accountability. Governmental transparency is what ensures that private citizens are provided due process and equal protection. The only written explanation received on this was that several neighbors asked for a delay. Petitioner requests information on who made the decision to delay and whether a public hearing was ever held on this topic. These questions will determine whether due process and equal protection were respected. Site Development Review and Impact Study Proportionality Analysis Under City of Tigard Code Section 18.390.040, when real property is to be contributed to a public improvement, Traffic Impact Fees (TIFs) are used to determine proportionality by comparing a portion of those fees to the value of the real property contributed plus any required improvements. In Petitioner's case, it was required to dedicate real property and to make improvements. Under Petitioner's SDR 2007-00008 (on thumb drive), the total Traffic Impact anticipated by the development was $66,062. This amount was multiplied by 32%to determine the TIF fees. That left a total of$21,140 TIF payments.The balance (or 68%)was$44,922.This figure is called the "unmitigated impact; The city planner determined that the value of the land contribution ($7,194) plus other fees ($5,844) was $12,679. They concluded that because the value of the exactions ($12,679) was less than the unmitigated impact to the transportation system ($44,922),the level of exaction met the proportionality test. Accordingly,the unmitigated impact exceeded exactions by$32,243 or by a multiplier of 3.54 to 1. SDR Appeal Process Petitioner's SDR 2007-00008 was issued on 11/8/2007, with an appeal period ending on 11/28/2007. During that period, Dennis Grayson of DTLLC called the city to determine if there were any existing, planned, or future LIDs affecting our property. Greg Berry replied that were weren't any existing, planned, or future LIDs affecting the property. Mr. Berry's failed to answer a direct question regarding the existence of the proposed Dartmouth LID. This compromised DTLLC's ability to appeal the SDR and to later file a remonstrance against the LID. This failure to disclose was a due process violation that has led to nearly$200,000 in holding costs since November 2007. In his proportionality analysis in SDR 2007-0008, Associate Planner Gary Pagenstecher did not include the exactions from the LID, which was being worked on at the same time. In SDR 2007-00003 (emailed to City Engineer on 10/8/13), which applied to the LID petitioner Specht Properties, the document was loaded with references to the proposed LID and to contingencies applying if it was not approved. That document was issued on 10/5/2007, only a month before the date of the SDR 2007-00008. That document was also prepared and signed by Gary Pagenstecher, so he had knowledge of the proposed LID and included it in one SDR, but did not disclose it in another. SDR 2007-00003 included multiple references to a proposed LID, while SDR 2007-00008 included no information on a proposed LID, but contained Condition #25 requiring DTLLC to participate in any future LIDs along Dartmouth Street. In Petitioner's opinion, the city planner should have disclosed the proposed LID so that Petitioner could have challenged it during the appeal period. This is a second violation of due process leading to greater holding costs. With respect to proportionality, Petitioner's initial LID contributions were listed at $126,436 in the Preliminary Engineer's Report. If these fees were included in the city's proportionality figures, it would total $139,115 for exactions directly related to the public transportation system. The dedication of an 11'-wide strip of property to widen a road and install a bike lane, and redevelopment of that strip, is certainly related to the public transportation system. This amount exceeds the unmitigated impact by $94,143 or by a multiplier of 3.1 to 1. That number is hardly proportional under the city's line of thinking. If the correct proportionality had been applied to SDR 2007-00008, Petitioner might not have been required to participate in the LID on Dartmouth. Petitioner asks that the City Council undo the multiple due process violations and abandon the LID as it applies to Petitioner's property. Group MacKenzie Preliminary Engineer's Report This report was dated 12/3/2007, only five days after the expiration of Petitioner's appeal period. It included two sets of drawings for the proposed LID. The first, dated 1/26/06, did not include the DTLLC property, but did include three Specht-owned properties on SW 70th Avenue. The second version, which was the LID map adopted under Ordinance No. 08-03, included DTLLC's tax lots, but did not include the three Specht-owned lots on SW 70`h Avenue. This smacks of manipulation and LID gerrymandering. The City Council should investigate who made the changes that affected the properties included in the report. It is Petitioner's fear that future LIDs can be forced on unsuspecting neighbors if one property owner controls a large portion of a neighborhood. Petitioner also requests that the City Council examine the last page of Group MacKenzie's report. On that page 17, they note that a 3:1 land-value-to-assessment ratio is typically desirable for the formation of an LID. Based on their estimated LID total cost of$2,443,367 and a total square footage of 235,055, the cost per square foot was $10.39. In order to achieve their ratio, land values would have to be $31 per square foot. They then note that based on average land values in the neighborhood, that 3:1 ratio would not be met. It would certainly not be met with respect to Petitioner's property, which had been limited to residential-only use as part of the transfer of development rights in 2004. Even on completion of the project, the 3:1 ratio would not be met. They anticipated that the post- project ratio would be 2.5:1 to 2.8:1. That's like saying you have to be 6' tall to take a ride at Oaks Park, but then letting in people who are 5,0" tall through 5'7" because "they're tall enough." It simply makes no sense to set a goal and then to fall seven to 17% below that goal. The City of Tigard would likely not offer a permit applicant a 17% discount just because they liked them or if it's "close enough for government purposes." For the foregoing reasons, Petitioner asks to be removed from the Dartmouth LID with a partial abandonment as it applies to Petitioner's property. Petitioner also asks that the City Council exclude DTLLC and any future owners from any other future LIDs that would affect the area. Cathy Wheatley From: Marty Wine _-4 no— Sent: Monday, October 07, 2013 9:10 PM i�- / _ /V/8/8 To: Cathy Wheatley Cc: Mike Stone; Kenny Asher; Tim Ramis 1�S mpry _ (re q ,ec/jiL Subject: Fwd: LID #1 �J Cathy, Second of two items to please enter into the record and please be sure that CD staff is notified because we may have research after tomorrow nights meeting to prepare for a future hearing. Thanks. Marty Sent from my iPhone Begin forwarded message: From: Greg Specht <gspecht @spechtprop.com> Date: October 7, 2013 at 4:36:53 PM PDT To: "marty @tigard-or.gov" <marty @ tgard-or.gov> Cc: "Steven L. Pfeiffer" <SPfeiffer@perkinscoie.com> Subject: LID #1 Thanks for your voice mail this morning...Steve Pfeiffer will attend in my absence tomorrow night. I am available to attend a Council meeting on Oct 15, 29 and Nov 5 if the matter can be carried over. Sent from my iPhone DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." 1 W AIS-1378 Business Meeting Meeting Date: 10/08/2013 Length (in minutes): 25 Minutes Agenda Title: Consider a Resolution Endorsing the Southwest Corridor Plan and Shared Investment Strategy Submitted By: Judith Gray, Community Development Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Should the City Council adopt a Resolution endorsing the SW Corridor plan and directing future participation in the next phase of planning? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that council adopt the resolution. KEY FACTS AND INFORMATION SUMMARY The proposed resolution (Attachment 1) demonstrates Council's endorsement of the Southwest Corridor Plan and Shared Investment Strategy (Exhibit A to Attachment 1). The Southwest Corridor Plan and Shared Investment Strategy was approved unanimously by the Southwest Corridor Steering Committee on July 22, 2013. A summary of the resolution, the process leading to the final Plan, key elements of the Plan, and the next steps in the process is provided in an attached memorandum (Attachment 2). Adoption of the resolution will not directly change Tigard policies, codes, or obligations. Rather, the resolution is a statement of acknowledgement and on-going partnership with the Southwest Corridor partners; it directs staff to continue to participate in related regional planning efforts; and it directs staff to utilize the Southwest Corridor Plan to inform related local planning efforts. The resolution also fulfills the agreement by all Steering Committee members, per signed charter, to adopt Southwest Corridor Plan and implement components as appropriate. Finally, the resolution, in combination with similar resolutions by other partner agencies, demonstrates the collaborative nature of relationships within the corridor, potentially strengthening projects within the Corridor in a competitive funding environment. OTHER ALTERNATIVES Council could choose not to approve the resolution; or to approve the resolution with changes. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Council has made participation in the Southwest Corridor Plan a priority goal. In 2012, Council's acceptance of the High Capacity Transit Land Use Plan was a significant step toward this goal. In addition, addressing traffic congestion in the corridor has long been a priority for council. DATES OF PREVIOUS COUNCIL CONSIDERATION SW Corridor Plan November 15, 2011 November 20, 2012 February 19, 2013 March 19, 2013 May 21, 2013 June 25, 2013 Agenda items associated with High Capacity Transit Land Use Plan January 18, 2011 April 26, 2011 July 19, 2011 November 18, 2011 May 15, 2012 August 14, 2012 Attachments Draft Tigard Resolution Exhibit A. Final Plan Memorandum • 71 _ • City of Tigard T1GARD Memorandum To: Mayor Cook and City Councilors From: Judith Gray Re: Proposed Resolution Acknowledging the Southwest Corridor Plan—Phase 1 Date: September 10,2013 The City of Tigard citizens, elected leaders and staff have participated in the Southwest Corridor Plan for more than two years. The purpose of the project is to create a framework for coordinated planning and public investments that can stimulate economic development,identify strategic public investments,and leverage private investments to help improve transportation conditions and achieve local community visions. On July 22,2013,the Steering Committee voted unanimously to approve the Southwest Corridor Plan and Shared Investment Strategy. Council is now asked to approve a resolution acknowledging the Steering Committee action and providing direction to staff on further planning activities and related efforts. The proposed resolution does not directly change Tigard's plans or codes, such as the Comprehensive Plan, Transportation System Plan, or Tigard Development Code. Rather, the resolution will strengthen future planning and funding efforts in the corridor by demonstrating the collaborative relationship among project partners. Specifically,the resolution: • Endorses the Southwest Corridor Plan and Shared Investment Strategy, • Directs staff to use the plan to inform future planning efforts; • Directs staff to work with TriMet and other regional partners in the Southwest Service Enhancement Plan to identify nearer-term transit service improvements; • Directs staff to continue participation in further Southwest Corridor Plan efforts, including refinement and analysis of high capacity transit alternatives; • Directs staff to pursue funding options in coordination with Metro,ODOT,TriMet and project partner jurisdictions to support the Southwest Corridor Plan and Shared Investment Strategy. Staff Recommendation Staff recommends that Council adopt the resolution. It is important that Tigard, and all SW Corridor jurisdictions, formally endorse the work that has been developed to date to facilitate moving to the next stage and help maintain the strong collaborative partnership that has been established to date. How we got here The Tigard High Capacity Transit (HCT) Land Use Plan,begun in 2011,was the first of several coordinated studies that comprise the Southwest Corridor Plan.Through the Land Use Plan process,Tigard citizens identified the Triangle and Downtown as areas that are most suitable for future growth,including mixed-use development. Citizens also identified several areas that should be preserved largely in their current form, though all areas wanted improvements to overcome some of the local access barriers for all modes. For example,most citizens indicated that neighborhoods around Scholls Ferry Road/SW 121st Avenue and Upper Bridgeport Village are successful in their current form. The Tigard HCT Land Use Plan provided Tigard's foundation for the Southwest Corridor land use vision,which identified focus areas for future growth and multimodal transportation improvements to provide safe and efficient transportation options between focus areas. Over the course of the planning effort, a wide range of alternatives was developed to address the transportation needs in the SW Corridor. These largely came from already adopted local transportation system plans, though some new projects were identified. The large lists of projects were later narrowed down to a smaller set of alternatives based on what was most financially feasible and most supportive of the local communities'visions. City staff participated throughout this process and helped identify and prioritize roadway, active transportation (bike and pedestrian) and transit connections that would improve the transportation network in the Southwest Corridor. The final plan approved by the Steering Committee includes the following key elements: Local Transit Improvements--Service Enhancement TriMet is directed to work with local communities to identify near-term improvements to transit service and access to transit. High Capacity Transit(IICT) -- Refinement The project team is directed to begin a refinement phase including both light rail (LRT) and bus rapid transit (BRT) options connecting Portland to Tigard-Tualatin by summer or fall of 2014. These refined alternatives will be carried forward in a Draft Environmental Impact Statement (DEIS),with estimated completion in 2017. Roadways and Active Transportation --Supportive The recommendation identified 81 -- out of more than 500 initially considered -- that are most supportive of local land use visions and potential high capacity transit. Inclusion in this list should inform and strengthen the projects for funding considerations. Investments in Parks, Trails, and Nature -- Opportunistic The Plan includes a comprehensive inventory of investments in parks,trails, and natural areas. The inventory can help project partners identify funding opportunities that help support local visions and values. Regulations--Informative The Plan includes a regulatory "toolkit" that can help set the stage for development. The project team provided expertise in the areas of regulations and financial incentives that cities can use to promote economic development. Funding strategy --Next Steps Furthering the collaboration theme, the Plan notes that partners should work together to develop a funding strategy for future investments. Next Steps Tigard staff have met with project partners to begin the Refinement of the HCT alternatives, including closer evaluation of potential alignment opportunities and issues. Planning and engineering staff are included now, reflecting the more detailed technical considerations being considered. The goal is to spend the next six-to-nine months clarifying the most feasible alternatives to carry forward to the federal process, as part of a Draft Environmental Impact Analysis. Tigard is incorporating the Southwest Corridor Plan work in the Tigard Triangle Strategic Plan. Staff representatives from Metro and TriMet will serve on the Triangle Technical Advisory Committee,while Tigard staff continues to participate in the Refinement plan efforts. This will help ensure on-going and effective coordination of the two efforts. AIS-1401 �. Business Meeting Meeting Date: 10/08/2013 Length (in minutes): 15 Minutes Agenda Title: FY 2014 First Quarter Supplemental Budget Amendment Prepared For: Toby LaFrance Submitted By: Carissa Collins, Financial and Information Services Item Type: Motion Requested Meeting Type: Council Resolution Business Public Hearing - Legislative Meeting- Main Public Hearing 'cs Newspaper Legal Ad Required?: Public Hearing Publication 09/25/2013 Date in Newspaper: Information ISSUE A first quarter supplemental amendment to the FY 2014 Adopted Budget is being requested. The purpose of the supplemental is to account for revenues and expenses that were unknown at the time of budget adoption. The following issues are addressed in the amendment: 1. FTE Transfers affecting General Fund and Central Services. 2. Recognition of grant revenues. 3. Budget adjustments in Public Works Water, and Fleet/Property Management operations. 4. Capital Improvement Program budget adjustments. STAFF RECOMMENDATION / ACTION REQUEST Approve the FY 2014 First Quarter Supplemental Budget Amendment. KEY FACTS AND INFORMATION SUMMARY The following is a list of items that require council action for the FY 2014 budget: 1. Transfer of 1.0 FTE from Police to Information Technology-A transfer of the PD Technology Specialist from the Police Department to Information Technology. This request will move payroll costs in the amount of$79,337 from the General Fund to the Central Services Fund Based on council approval,this change will be effective 10/01/2013. 2. Transfer of 1.0 FTE from Community Development to Engineering-A transfer of the Sr. Engineering Tech from Community Development to Engineering is being requested in the amount of$71,040 due to the transfer of private development tasks from Community Development to Engineering Based upon approval,this change will be effective 10/01/2013. Salaries and benefits have been prorated to reflect this change. 3. Recognition of grant revenues-The city has received a total of$33,643 in grant proceeds for Police.The FY 2014 Adopted Budget includes grant revenues in amount of$100,000 for the new E-Citation System.The city has received an additional $31,143 from Oregon Department of Transportation (ODOT) that will be used to purchase software and hardware such as hand-held devices for police officers.Also,the Police Department has received a $2,500 "Celebrate My Drive" grant from State Farm that will be used for education purposes regarding distracted driving. 4. Willamette River Water Coalition (WRWC)/Hillsboro Preliminary Willamette River Water Supply StudyA total of$100,000 is being requested in order for the city to participate in a study related to water supply and treatment options as a member of WRWC. Council approved participation in this study during the July 16,2013 workshop. 5. Purchase of Replacement Van-A van that is used by staff in the Fleet Division was totaled. The city received $14,868 from insurance that was used towards the purchase of a replacement van in the amount of$27,000. 6. Consolidation of Capital Improvement Program (CIP) Projects:93010-Derry Dell Creek & Sewer Interceptor Relocation; 96032 Johnson St. Waterline Replacement; 92027-Park Land Development along with a carryforward of appropriation for 94011-Walnut St. Culvert Improvement (Derry Dell/Fanno Creek) project -After the adoption of the FY 2014 CIP,a couple of issues appeared regarding these projects.First,the Walnut Street Culvert Improvement project that was not completed last year was omitted from the CIP. Second,it was determined that the Johnson Street Waterline,and the above-mentioned culvert project could be included in the Clean Water Service (CWS)permit package for other agencies.As a result,the permits and projects can be managed more efficiently by combining them with the related Derry Dell Sewer Relocation project.This request will reallocate adopted budgets along with requesting additional appropriations for the consolidated project.After all budget adjustments,total project costs will be$685,000. See details as follows: a). 93010-Derry Dell Creek& Sewer Interceptor Relocation- A total of$75,000 appears in the FY 2014 Adopted Budget this project. An additional appropriation in the amount of$200,000 is being requested for Derry Dell that will provide a total of $275,000 of appropriations in the Sanitary Sewer Fund for the combined project. b). 94011-Walnut St. Culvert Improvement (Derry Dell/Fanno Creek)-A carryforward in the amount of$120,000 is being requested for the project that was not completed last fiscal year. This amount will be applied to 93010-Derry Dell Creek & Sewer Interceptor Relocation project. c). 96032 Johnson St. Waterline Replacement-The budget for this project in the amount of$285,000 will be reallocated to project 93010-Derry Dell Creek& Sewer Interceptor Relocation. d). An appropriation in the amount of$50,000 is being requested from the Gas Tax Fund to be used for widening of the shoulder on Walnut Street. e). 92027-Park Land Development-A reallocation in the amount of$30,000 is being requested to design trail connections to Fanno Creek. 7. Main St. Sewer/Fanno Creek Crossing-A total of$212,000 appears in the FY 2014 Adopted Budget for this project.An additional appropriation of$225,000 is being requested to complete the purchase of the easement for $45,000, and to complete construction of the sewer at a cost of$180,000. Total project costs will amount to $437,000 in the Sanitary Sewer Fund. 8. Parks CIP budgets adjustments for 92021-Potso Dog Park, 92048-Summer Lake Improvements, & 92027-Park Land Development projects-A total of$300,000 is being requested in order to complete the improvements at Potso Dog Park for$160,000 and Summer Lake for $140,000. This action will be funded by reallocating appropriations from the Park Land Development project which has no impact on appropriations. 9. Ash Street Crossing Study-Additional appropriation in the amount of$50,000 is requested in order to complete the design and modeling study related to the Tiedeman/Greenburg Rd./North Dakota Street Intersection Improvements. 10. Sanitary Sewer Major Maintenance Program—A carryforward of$100,000 is being requested to repair the sanitary sewer at Red Rock Creek that was not completed last fiscal year due to permitting issues. 11. Waterline Restoration-Black Bull Property—A total of $50,000 i s required to complete design and construction to restore the waterline on the Black Bull Property off of North Dakota Street due to illegal excavation. 12. Fanno Creek Trail (Main St. to Grant Ave.) -The FY 2014 Adopted Budget includes a total project cost of$491,000 including funding from the City Center Development Agency (CCDA). A total reallocation of funding in the amount of$170,000 is being requested to complete the permitting and construction of this project. If approved, total project cost will amount to $661,000. Funding will come from the reallocation of $100,000 from 92027-Park Land Development project that was approved by the Parks & Recreation Advisory Board in FY 2013. Also, $50,000 will be reallocated from 95027-Citywide Pedestrian/Cyclist Improvements project for trail construction. Lastly, a total of$20,000 will be reallocated from capital improvement program within the CCDA for the purchase and installation of lighting along the trail. OTHER ALTERNATIVES Do not approve the supplemental budget amendment. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Financial Stability DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: 1,624,663 Budgeted (yes or no): Yes Where Budgeted (department/program):All programs Additional Fiscal Notes: The total impact of this amendment will increase the FY 2014 Adopted Budget by $1,624,663. Although the supplemental consists of increased requirements, they are offset by additional resources. These resources include grant revenues amounting to approximately $33,000 as well as use of contingency totalling approximately $342,000. Exhibits A and B contain the details of each budgetary item. Attachments 1 and 2 summarize the items by fund and for all city funds. Attachments Attachment-1 Exhibit A Exhibit B Attachment-2 Resolution Attachment-1 FY 2014 First Quarter Supplemental Budget Amendment Frnject/Contract/Carryforward/Grant I Amount Financial Financial Impact to I Fund/Pis I Description 1 Ending Fund Balance City of Tigard Operations A transfer of the PD Technology Specialist position No impact.This action from Police to Information Technology.This action 1 Transfer of the 1.0 FTE from Police to $79 337 moves budget from one Central Srv-1T will move payroll costs from the General Fund to Information Technology program to another,and General Fund-PD the Central Services Fund.Based on approval,this across funds. change will be effective 10/1/2013. Transfer Sr.Eng.Tech from CD to Engineering.A No impact.This action total of$4,040 of M&S,and$67,000 of salaries and Sr.Engineering Tech 11.0 FTE)Transfer moves budget from one benefits will be transferred due to the transfer of 2 from Community Development to 571,040 program to another General Fund-CD/PW Based B Development tasks from CD to Engineering. Engineering within the General Based on approval,this change will be effective Fund. 10/1/2013.Therefore,salaries and benefits have been prorated to reflect this timeline.This action has zero impact on General Fund. The FY 2014 Adopted Budget includes a$100,000 grant for the new E-Citation system in Police.The Recognition of Police Grants $31,143 No impact.This action General Fund-PD city recently received an additional$31,143 grant provides additional from ODOT for the new system.The funds will be revenue to support used to purchase software,and hardware such as additional expenditures. hand-held devices for police officers. Recognition of the"Celebrate My Drive"grant from $2,500 General Fund-PD State Farm.Funds to be used for educational purposes concerning distracted driving. Total Grants $33,643 No impact.Increased expenditures are offset Tigard's participation in a study related to water Willamette River Water Coalition by reduction of 4 (WRWC)/Hillsboro Preliminary $100,000 contingency. Water-PW supply and treatment options as a member of WRCW.Council approved participation in this Willamette River Water Supply Study Remaining contingency study during the July 16,2013 workshop. in the Water Fund will be$400,000. _ No impact.Increase in revenues plus decrease The van used by staff in the Fleet Division was in contingency offsets totaled.The city received a insurance check in the increase in program amount of$14,868 that was used toward the 5 Purchase of replacement van $27,000 expenditures. Prop Mgmnt-PW purchase of the replacement van which costs Remaining contingency $27.000.A total of$12,314 is being requested from in Fleet/Property contingency to go towards the purchase of the new Management Fund will vehicle. be$12,686. Total Adjustments to Operations $344,663 Attachment-1 FY 2014 First Quarter Supplemental Budget Amendment IProjeet/Contrart/Carryforaard/Grant I Amount I Financial Impact to Fund/Div Description Ending Feed Balance Capital Improvement Program Request Summary: After the adoption of the FY 2014 CIP,a couple of issues appeared regarding these projects.First,the Walnut Street Culvert Improvement project that was not completed last Consolidation of CIP projects: 93010- year was omitted from the CIP.Second,it was Derry Dell Creek and Sewer Interceptor determined that the Johnson Street Waterline,and Relocation;96032-Johnson St.Waterline the above-mentioned culvert project could be Replacement;92027-Park Land included in the Clean Water Service permit package Development:and a request for a CIP for other agencies.By combining them with the carryforward of appropriation for the related Deny Dell Sewer Relocation project,the Walnut Street Culvert Improvement permits and projects can be managed more (Deny Dell/Fanno Creek)projects. efficiently.This request will reallocate adopted budgets along with requesting additional appropriations for the consolidated project.After all budget adjustments,total project costs will be $685,000. A total of$75,000 appears in the FY 2014 Adopted Budget the Deny Dell Creek Sewer Interceptor Relocation project.An additional appropriation in $200,000 No impact Sanitary Sewer-CIP the amount of$200,000 is being requested for Deny Dell that will provide a total of$275,000 of appropriations in the Sanitary Sewer Fund for the combined project. Canyforward for$120,000 for Walnut St.Culvert $120,000 No impact Stormwater CIP Improvement in Stormwater funds and apply them to Deny Dell Creek Sewer Interceptor Relocation project. Reallocation of appropriation in the amount of $285,000 No impact Water CIP $285,000 is being requested from 96032-Johnson Street Waterline Replacement project to Deny Dell Creek Sewer interceptor Relocation project. Appropriation of 550.000 is being requested from $50,000 No impact Gas Tax-CIP the Gas Tax Fund to be used for shoulder widening of Walnut Street. Reallocation of appropriation from 92027-Park Land No impact Parks Bond-C1P Development project in the amount of$30,000 is being requested to design trail connections for $30,000 Fanno Creek. Total Derry Dell Budget Adjustments $685,000 Attachment-1 FY 2014 First Quarter Supplemental Budget Amendment Project/ComtracNGrryforwmrd/Gramt Amount Impact to Wing Fined Balance Fmmd/Div Description A total of$225,000 in additional appropriation is Main St.Sewer/Fanno Creek Crossing CIP being requested for easements and construction costs.Total project costs will amount to$437,000. An additional$45,000 is being requested to complete the acquisition of the easement for this $45,000 No impact Sanitary Sewer-CIP project.Total appropriation for the easement is $70,000.This item was approved by council on July 7 23,2013. A request for an additional appropriation of $180,000 is being requested for this project.With this request,total sewer construction costs will No impact Sanitary Sewer-CIP increase by$100,000 to a total of$267,000:and project management and construction management costs will increase by$80,000 to a total of $180.000 $100,000. Total Main St.Sewer Appropriation $225,000 A total of$300,000 is being requested in order to Parks CIP budget adjustments for 92021- complete the improvements at Potso Dog Park and Potso Dog Park,92048-Summer Lake Summer Lake.This action will be funded by Improvements,&92027-Park Land Parks-CIP reallocating appropriations from the Park Land Development Projects Development project which has no impact on appropriations. 8 Improvements to Potso Dog Park include a paved $0 Parks Bond-CIP parking lot and stormwater improvements totaling No impact Parks SDC-CIP $160,000 split between Parks Bond and Parks SDC. Total Potso Dog Park $0 Improvements at Summer Lake Park include $0 No impact Parks Bond-CIP construction of new restrooms for$140,000. Total Summer Lake Park $0 Additional appropriation is requested in order to 9 Ash Street Crossing Study $50,000 No impact Traffic Impact Fee-PW complete the design and modeling study tied to the Tiedeman/Greenburg Rd./North Dakota Intersection Improvement. A total of$100,000 is being requested for the repair 10 Sanitary Sewer Major Maintenance $100,000 No impact Sanitary Sewer-CIP of the sewer at Red Rock Creek that was not completed last year due to permitting issues. A total of$50,000 is being requested to complete I 1 Waterline Restoration-Black Bull 000 No impact Water-CIP design and construction to restore the waterline on Property the Black Bull property off of North Dakota Street due to illegal excavation. Attachment-I FY 2014 First Quarter Supplemental Budget Amendment Project/Contract/Carry forward/Grant Amount Financial Impact to Fmtd/Div Description Ending Fund Balance Description This project installs a trail from Main Street to Grant Avenue,and is a key part of the Fanno Creek Regional Trail System.The FY 2014 Adopted Budget reflects a total project cost of$491,000 Fanno Creek Trail-Main St.to Grant Ave. CIP which includes funding from the City Center Development Agency(CCDA).A reallocation of funding totaling$170,000 is being requested to complete permitting and construction on this project.If approved,total cost for the project will amount to$661,000. 12 — - – Parks&Recreation Advisory Board approved the 5100,000 No impact Parks Bond CIP use of these funds for construction of the trail.A total of$100,000 will be reallocated from 92027- Park Land Development to this project. A total of$50,000 will be reallocated from 95027- $50,000 No impact Gas Tax-CIP Citywide Pedestrian/Cyclist Improvements project in order to complete improvements to the trail. $20,000 No impact CCDA-CIP An additional$20,000 is requested to complete the purchase and installation of lighting along the trail. Total Fanno Creek Trail-Main to Gran' $170,000 Overall Amendment Total $1,624,663 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Adopted Q1 Revised Budget Amendment Budget Affected City Funds Resources Beginning Fund Balance $ 113,213,675 $ 565,000 $ 113,778,675 Property Taxes S 13,020,535 $ - $ 13,020,535 Franchise Fees S 5,601,400 $ - $ 5,601,400 Special Assessments $ 120,000 $ - $ 120,000 Licenses&Permits S 1,381,359 $ - S 1,381,359 Intergovernmental S 9,485,307 $ 33,643 S 9,518,950 Charges for Services S 28,399,393 S - S 28,399,393 Fines&Forfeitures S 1,098,783 $ - S 1,098,783 Interest Earnings S 319,071 $ - S 319,071 Miscellaneous $ 213,987 $ 14,868 $ 228,855 Other Financing Sources S 361,000 $ - S 361,000 Transfers In from Other Funds S 15,757053 $ 634,337 S 16,391,390 Total Resources $ 188,971 1,247,848 $ 190,219,41 Requirements Policy and Administration S 7,297,024 $ 79,337 $ 7,376,361 Community Development S 3,094,988 S (71,040) $ 3,023,948 Community Services S 20,048,141 S 33,643 $ 20,081,784 Public Works S 20,895,015 S 198,040 $ 21,093,055 Program Expenditures Total $ 51,335,168 $ 239,980 $ 51,575,148 Debt Service S 606,378 S - S 606,378 Loans $ 361,000 $ - S 361,000 Work-In-Progress S 95,234,199 S 795,000 $ 96,029,199 Transfers to Other Funds $ 11,331,111 S 555,000 $ 11,886,111 Contingency S 2,608,147 S 13-12.132) S 2,266,015 Total Budget $ 161,476,003 $ 1,247,848 $ 162,723,851 Reserve For Future Expenditure $ 27,495,560 $ - $ 27,495,560 Total Requirements $ 188,971,563 $ 1,247,848 $ 190,219,411 1 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items: 2,3 Adopted Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 8,156,853 5 - $ 8,156,853 Property Taxes $ 13,020,535 $ - $ 13,020,535 Franchise Fees S 5,601,400 $ - S 5,601,400 Special Assessments $ - $ - S - Licenses&Permits S 900,135 $ - S 900,135 Intergovernmental S 5,575,381 $ 33,643 $ 5,609,024 Charges for Services $ 3,230,653 $ - 5 3,230,653 Fines at Forfeitures S 1,098,783 S - S 1,098,783 Interest Earnings S 103,722 $ - S 103,722 Miscellaneous S 24,902 5 - S 24,902 Other Financing Sources S 361,000 $ - $ 361,000 Transfers In from Other Funds S - S - S - ,.r_, Total Resources j 38,073,364_ $ 33,643 $ 38,107,007 Requirements Policy and Administration $ 802,516 $ - $ 802,516 Community Development $ 3,094,988 $ (71,040) $ 3,023,948 Community Services $ 20,048,141 $ 33,643 $ 20,081,784 Public Works S 5,396,382 S 71,040 $ 5,467,422 Program Expenditures Total $ 29,342,027 $ 33,643 $ 29,375,670 Debt Service S - $ - S - Loans S 361,000 $ - S 361,000 Work-In-Progress S - $ - S - Transfers to Other Funds S 916,292 S - S 916,292 Contingency S 1,200,000 $ - $ 1,200,000 Total Budget $ 31,819,319 $ 33,643 $ 31,852,962 Reserve For Future Expenditure $ 6,254,045 $ - $ 6,254,045 Total Requirements $ 38,073,364 $ 33,643 $ 38,107,007 2 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items: 1 Adopted Revised Budget Amendment Budget Central Service Fund Resources Beginning Fund Balance $ 199,348 $ - $ 199,348 Property Taxes S - $ - $ - Franchise Fees S - $ - S - Licenses&Permits S 31,620 $ - S 31,620 Intergovernmental S - $ - S - Charges for Services S 5,750,628 $ - S 5,750,628 Fines&Forfeitures S - S - S - Interest Earnings S 593 S - S 593 Miscellaneous S - S - S - Other Financing Sources S - S - S - Transfers In from Other Funds S 861,205 S 79,337 S 940,542 Total Resources $ 6,843,394 $ 79,337 $ fill= Requirements Policy and Administration S 6,494,508 $ 79,337 $ 6,573,845 Community Development S - S - S - Community Services $ - S - S - Public Works S - S - S - Program Expenditures Total $ 6,494,508 $ 79,337 $ 6,573,845 Debt Service $ - S - S Loans $ - S - S - Work-In-Progress $ - $ - S - Transfers to Other Funds S - S - S - Contingency S 340,000 S t 340,000 Total Budget $ 6,834,508 $ 79,337 $ 6,913,845 Reserve For Future Expenditure $ 8,886 $ - $ 8,886 Total Re'uirements $ 6,843,394 $ 79,337 $ 6,922,731 3 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items: 4,11 Adopted Revised Budget Amendment Budget Water Fund Resources Beginning Fund Balance $ 9,701,503 $ - $ 9,701,503 Property Taxes S $ - S Franchise Fees $ - $ - $ - Licenses&Permits S 13,202 $ - $ 13,202 Intergovernmental S - $ - $ - Charges for Services S 14,240,169 $ - 5 14,240,169 Fines&Forfeitures S - $ - S - Interest Earnings $ 30,644 $ - S 30,644 Miscellaneous $ - $ - S - Other Financing Sources $ - $ - S - Transfers In from Other Funds S 58,751 S - S 58,751 Total Resources $24,044,269 $ $24,044,269 Requirements Policy and Administration c ,, - S - Community Development S - S - S - Community Services $ - S - S - Public Works 5 8,139,852 S 100,000 $ 8,239,852 Program Expenditures Total $ 8,139,852 $ 100,000 $ 8,239,852 Debt Service S S S Loans $ - $ - $ - Work-In-Progress S - S - S - Transfers to Other Funds $ 5,735,926 S 50,000 S 5,785,926 Contingency $ 500,000 S (150,000) $ 350,000 Total Budget $14,375,778 $ - $14,375,778 Reserve For Future Expenditure $ 9,668,491 $ - $ 9,668,491 Total Requirements $24,044,269 $ - $24,044,269 4 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items: 5 Adopted Revised Budget Amendment Budget Fleet/Property Management Fund Resources Beginning Fund Balance $ 86,512 $ - $ 86,512 Property Taxes $ - $ - $ - Franchise Fees S - S - $ - Licenses&Permits S - S - $ - Intergovernmental $ - S - $ - Charges for Services $1,639,836 S - $1,639,836 Fines&Forfeitures $ - S - $ - Interest Earnings $ - S - $ - Miscellaneous S - S 14,868 S 14,868 Other Financing Sources $ - S - S - Transfers In from Other Funds S - S - S - Total Resources $1,726,348 $ 14,868 $1,741,216 Requirements Policy and Administration S - S - S - Community Development $ - S - S - Community Services $ - S - S - Public Works $1,698,713 $ 27,000 S 1,725,713 Program Expenditures Total $1,698,713 $ 27,000 $1,725,713 Debt Service S - S - S - Loans S - S - S - Work-In-Progress $ - S - S - Transfers to Other Funds $ - S - $ - Contingency $ 25,000 $ (12,132) $ 12,868 Total Budget $1,723,713 $ 14,868 $1,738,581 Reserve For Future Expenditure $ 2,635 $ - $ 2,635 Total Requirements $1,726,348 $ 14,868 $1,741,21 5 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items: 6,7,10 Adopted Revised Budget Amendment Budget Sanitary Sewer Fund Resources Beginning Fund Balance $5,852,119 $ 345,000 $6,197,119 Property Taxes $ - $ - S - Franchise Fees $ - $ - $ - Licenses&Permits $ 433,800 $ - $ 433,800 Intergovernmental $ - S - S - Charges for Services $1,484,277 $ - $1,484,277 Fines&Forfeitures S - S - S - Interest Earnings S 100,333 $ - $ 100,333 Miscellaneous $ 128,788 $ - $ 128,788 Other Financing Sources S - S - S - Transfers In from Other Funds S 936,mo 5 455,000 $ 1,391,000 Resources S8,935,317 $ 800,000 $9,735,317 Requirements Policy and Administration • Community Development S • - Community Services $ S - Public Works $1,973,373 S - S 1,9'3,373 Program Expenditures Total $1,973,373 $ - $1,973,373 Debt Service $ - S - S - Loans $ - S - $ - Work-In-Progress $4,944,653 $ 980,000 $5,924,653 Transfers to Other Funds S 230,149 S - $ 230,149 Contingency S 400,000 S (180,000) S 220,000 Total Budget $7,548,175 $ 800,000 $8,348,175 Reserve For Future Expenditure $1,387,142 $ - $1,387,142 Total Requirements $8,935,317 $ 800,000 $9,735,317 6 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items: 6 Adopted Revised Budget Amendment Budget Stormwater Fund Resources Beginning Fund Balance $2,396,647 $ 120,000 $2,516,647 Property Taxes S S - $ - Franchise Fees S - S - $ - Licenses&Permits S - S - $ - Intergovernmental $ - $ - $ - Charges for Services $2,053,830 $ - $2,053,830 Fines&Forfeitures S - $ - $ - Interest Earnings S 7,936 $ - $ 7,936 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds S - S - S Total Resources $4,458,413 $ 120,000 $4,578,413 Require=Policy and Administration • - S Community Development S - S S - Community Services S - $ - S - Public Works S 1,442,387 $ - S 1.442,387 Program Expenditures Total $1,442,387 $ - $1,442,387 Debt Service S - S - S - Loans S - S - S - Work-In-Progress S 1,165,375 $ - $ 1,165,375 Transfers to Other Funds S 478,916 S 120,000 S 598,916 Contingency S 100,000 5 - S 100,000 Total Budget $3,186,678 $ 120,000 $3,306,678 Reserve For Future Expenditure $1,271,735 $ - $1,271,735 Total Requirements $4,458,413 $ 120,000 $4,578,413 7 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items: 6,11 Adopted Revised Budget Amendment Budget Water CIP Fund Resources Beginning Fund Balance $84,231,728 $ - $84,231,728 Property Taxes S - S - S Franchise Fees $ - $ - S - Licenses&Permits S - S - S - Intergovernmental S - S - $ - Charges for Services S - S - S - Fines&Forfeitures S - S - S - Interest Earnings S 13,096 S - $ 13,096 Miscellaneous S - S - S - Other Financing Sources S - S - S - Transfers In from Other Funds $ 702.41i c, 50,0(s I S 752,443 Total Resources $84,947,267 $ 50,000 $84,97,267 Requirements Policy and Administration . - S - Community Development - $ - Community Services - S ,, Public Works S S Program Expenditures Total $ - $ - $ - Debt Service S - $ - $ - Loans S - $ - $ - Work-In-Progress $75,862,443 $ (235,000) $75,627,443 Transfers to Other Funds S 546,672 $ 285,000 S 831,672 Contingency S - $ ti - Total Budget $76,409,115 $ 50,000 $76,459,115 Reserve For Future Expenditure $ 8,538,152 $ - $ 8,538,152 Total Requirements $84,947,267 $ 50,000 $84,997,267 8 of1? FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items: 6 Adopted Revised Budget Amendment Budget Gas Tax Fund Resources Beginning Fund Balance $1,476,663 $ 50,000 $1,526,663 Property Taxes $ S - S - Franchise Fees $ - S - $ - Licenses&Permits S 2,602 S - $ 2,602 Intergovernmental S 3,746,852 S - S 3,746,852 Charges for Services $ - S - S - Fines&Forfeitures S - S - S - Interest Earnings S 55,732 $ - $ 55,732 Miscellaneous $ 60,297 $ - $ 60,297 Other Financing Sources S - $ - $ - Transfers In from Other Funds S 100,000 S S 100000 Total Resources $5,47127116 $ 50,000 $5741#15 Requirements Policy and Administration S - S ,, - Community Development $ - S S - Community Services $ - S - S - Public Works $2,244,308 $ - S 2,244,308 Program Expenditures Total $2,244,308 $ - $2,244,308 Debt Service S 606,378 S - S 606,378 Loans S - S - $ - Work-In-Progress $ - S - S - Transfers to Other Funds $2,554,452 S 50,000 $2,604,452 Contingency $ 35,000 $ - $ 35,000 Total Budget $5,440,138 $ 50,000 $5,490,138 Reserve For Future Expenditure $ 2,008 $ - $ 2,008 Total Requirements $5,442,146 $ 50,000 $5,492,146 9 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items:9 Adopted Revised Budget Amendment Budget Traffic Impact Fee Fund Resources Beginning Fund Balance $ 772,454 $ 50,000 $822,454 Property Taxes S - S - S - Franchise Fees S - S - S - Licenses&Permits S - $ - $ - Intergovernmental $ - S - S - Charges for Services $ - S - S - Fines&Forfeitures $ - S - $ - Interest Earnings $ 4,000 S - S 4,000 Miscellaneous $ - S - $ - Other Financing Sources $ - S - $ - Transfers In from Other Fur S - S - S - 'Total Resources $ 776,454 $ 50,000 $826,454 Requirements Policy and Administration $ - S - S - Community Development $ - S - S - Community Services $ - S - S - Public Works S - S - S - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - S - Loans S - $ - S - Work-In-Progress S - S - S - Transfers to Other Funds S 768,307 S 50,000 S 818,307 Contingency S 8,147 S - S 8,147 Total Budget $ 776,454 $ 50,000 $826,454 Reserve For Future Expen $ - $ - $ - Total Requirements $ 776,454 $ 50,000 $826,454 10 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items:9,12-Note that these two items cancel each other out Adopted Revised Budget Amendment Budget Transportation CIP Fund Resources Beginning Fund Balance $ 200,369 S - $ 200,369 Property Taxes $ - $ - S Franchise Fees S - S - S Licenses&Permits $ - S - S - Intergovernmental $ - S - S - Charges for Services $ - S - S - Fines&Forfeitures S - S - S - Interest Earnings $ - S - S - Miscellaneous S - S - S - Other Financing Sources S S - S - Transfers In from Other Funds S 5,6 7,081 S - S 5,677,081 IIIITotal Resources $ 5,877,450 $ - $ 5,877,450 Requirements Policy and Administration S - S - Community Development S - S - S - Community Services S - S - S Public Works S - S S Program Expenditures Total $ - $ - $ - Debt Service S - S - S - Loans S - S - S - Work-In-Progress S 5,677,081 S - S 5,677,081 Transfers to Other Funds S - 5 - S - Contingency $ - S S - Total Budget $ 5,677,081 $ - $ 5,677,081 Reserve For Future Expenditure $ 200,369 $ - $ 200,369 Total Requirements $ 5,877,450 $ - $ 5,877,450 11 of 12 FY 2014 First Quarter Supplemental Attachment-2 Summary of Budget Changes Reference Budget Items:12 Adopted Revised Budget Amendment Budget Parks Capital Fund Resources Beginning Fund Balance $ 139,479 S - $ 139,479 Property Taxes S - S - $ - Franchise Fees S - $ - $ - Licenses&Permits S - S - S - Intergovernmental S 163,074 S - $ 163,074 Charges for Services S - $ - $ - Fines&Forfeitures S - S - S - Interest Earnings S 3,015 $ - $ 3,015 Miscellaneous S - S - S - Other Financing Sources S - S - S - Transfers In from Other Funds S 7,4 21,573 S 50,000 S 7,471,573 Total Resources $7,727,141 $ 50,000 $7,777,141., Requirements Policy and Administration S S - Community Development s S - S - Community Services - - S - S - Public Works s - S - S - Program Expenditures Total $ - $ - $ - Debt Service S - S - S - Loans $ - S - S - Work-In-Progress $7,584,647 S 50,000 S 7,634,647 Transfers to Other Funds S 100,397 S - S 100,397 Contingency S - S - S - Total Budget $7,685,044 $ 50,000 $7,735,044 Reserve For Future Expenditure $ 42,097 $ - $ 42,097 Total Requirements $7,727,141 $ 50,000 $7,777,141 12 of 12 CITY OF TIGARD, OREGON 5e4 au e91.- o TIGARD CITY COUNCIL / 0/2, Z/ 73 RESOLUTION NO. A RESOLUTION TO ADOPT A SUPPLEMENTAL BUDGET AMENDMENT TO FY 2014 TO ACHIEVE THE FOLLOWING: CARRYFORWARDS OF BUDGET ITEMS,GRANT REVENUES AND EXPENSES,BUDGET ADJUSTMENTS IN PUBLIC WORKS,COMMUNITY DEVELOPMENT, COMMUNITY SERVICES,POLICY AND ADMINISTRATION,AND THE CAPITAL IMPROVEMENT PROGRAM. WHEREAS, the city is acknowledging those items that were unknown at the time the FY 2014 Budget was adopted;and WHEREAS,the city recognizes $1,624,663 of unanticipated requirements in Public Works, Community Development,Community Services,Policy and Administration,and the Capital Improvement Program;and WHEREAS, the city recognizes reallocation of$1,060,000 to pay for unanticipated requirements within the Capital Improvement Program;and WHEREAS, the city recognizes additional revenue including $33,643 in grant revenue along with $342,132 in contingency to meet those requirements;and WHEREAS,the city acknowledges the transfer of the Police Department Technology Specialist position or 1.0 1-TE from the Police to Information Technology;and WHEREAS, the city approves the transfer of the Senior Engineering Tech position or 1.0 FIE from Community Development to Public Works. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2013-14 Budget is hereby amended as detailed in Exhibit-A, and Exhibit-B including Attachments 1 and 2. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2012. Mayor-City of Tigard A 1"PEST: City Recorder-City of Tigard RESOLUTION NO. 12- Page 1 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 1.FTE Transfer-Police to IT A transfer of the PD Technology Specialist position (1.0 FTE}from Police to IT is being requested.This action will move payroll costs from General Fund to Central Services.The result will have no affect on General Fund program expenditures but will increase interdepartmental services revenue and increase IT program expenditures in the Central Service Fund. Adopted Revised Budget Amendment Budget Central Service Fund Resources Begigping Fund Balance $ 199,348 $ 199,348 Property Taxes $ - $ - Franchise Fees S - S - Licenses&Permits $ 31,620 $ 31,620 Intergovernmental S - $ - Charges for Services $ 5,750,628 $ 5,750,628 Fines&Forfeitures 5 - S - Interest Earnings $ 593 $ 593 Miscellaneous $ - $ - Other Financing Sources S - $ - Transfers In from Other Funds S 861,205 S 79,337 S 940,542 MIMIIIIINnal Resources $ 6,843,394 $ 79,337 $ 6,922,731 Requirements Policy and Administration S 6,494,508 $ 79,337 $ 6,573,845 Community Development S - S - Community Services S - S - Public Works S - S - Program Expenditures Total $ 6,494,508 $ 79,337 $ 6,573,845 Debt Service S - S - Loans S - $ - Work-In-Progress S - S - Transfers to Other Funds S - S - Contingency S 340,000 $ 340,000 Total Budget $ 6,834,508 $ 79,337 $ 6,913,845 Reserve For Future Expenditure $ 8,886 $ - $ 8,886 Total Requirements $ 6,843,394 $ 79,337 $ 6,922,731 1 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 2.FTE Transfer-Community Development to Public Works Engineering Transfer Sr.Eng.Tech from CD to Engineering.A total of$4,040 of M&S,and$67,000 of salaries and benefits will be transferred due to the transfer of Private Development tasks from CD to Engineering.Based on approval,this change will be effective 10/1/2013.Therefore, salaries and benefits have been prorated to reflect this timeline.This action will result in a decrease of 1.0 I•TE in CD with an increase in H IL in Engineering.In addition,program expenditures in CD will decrease by$71,040 and program expenditures in Engineering will increase by the same amount.This action has zero impact on General Fund. Adopted Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 8,156,853 $ 8,156,853 Property Taxes $ 13,020,535 5 13,020,535 Franchise Fees $ 5,601,400 S 5,601,400 Licenses&Permits S 900,135 $ 900,135 Intergovernmental S 5,575,381 $ 5,575,381 Charges for Services $ 3,230,653 S 3,230,653 Fines&Forfeitures S 1,098,783 S 1,098,783 Interest Earnings S 103,722 S 103,722 Miscellaneous S 24,902 S 24,902 Other Financing Sources S 361,000 S 361,000 Transfers In from Other Funds Total Resourc es $ 38,073,364 Requirements Policy and Administration S 802,516 $ 802,516 Community Development $ 3,094,988 S (71,040) $ 3,023,948 Community Services S 20,048,141 $ 20,048,141 Public Works S 5,396,382 S 71,040 S 5,467,422 Program Expenditures Total $ 29,342,027 $ - $ 29,342,027 Debt Service S - S - Loans $ 361,000 S 361,000 Work-1n-Progress $ - $ - Transfers to Other Funds S 916,292 S 916,292 Contingency S 1,200,000 S 1,200,000 Total Budget $ 31,819,319 $ - $ 31,819,319 Reserve For Future Expenditure $ 6,254,045 $ - $ 6,254,045 Total Requirements $ 38,073,364 $ - $ 38,073,364, 2 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 3.Recognition of Grants-Police Department F-Citation System The FY 2014 Adopted Budget includes a$100,000 grant for the new E-Citation system in Police.The city recently received an additional$31,143 grant from ODOT for the new system.The funds will be used to purchase software and hardware such as hand-held devices for police officers.Intergovernmental Revenues will increase by$31,143 in General Fund with an equal increase in Community Services program expenditures. $tate Farm Grant Recognition of the"Celebrate My Drive"grant from State Farm.Proceeds to be used for distracted driving education.This action will increase grant revenues by$2,500 with an equal increase in Community Services program expenditures. Adopted Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 8,156,853 $ 8,156,853 Property Taxes S 1 3,020,535 $ 13,020,535 Franchise Fees $ 5,601,400 $ 5,601,400 Licenses&Permits S 900,135 S 900,135 Intergovernmental S 5,575,381 $ 33,643 $ 5,609,024 Charges for Services S 3,230,653 $ 3,230,653 Fines&Forfeitures $ 1,098,783 S 1,098,783 Interest Earnings $ 103,722 S 103,722 Miscellaneous S 24,902 S 24,902 Other Financing Sources S 361,000 S 361,000 Transfers In from Other Funds S - S - Total Resources $ 38,073,364 $ 33,643 $ 38,107,007 Requirements Policy and Administration $ 802,516 S 802,516 Community Development S 3,094,988 S 3,094,988 Community Services S 20,048,141 $ 33,643 $ 20,081,784 Public Works S 5,396,382 $ 5,396,382 Program Expenditures Total $ 29,342,027 $ 33,643 $ 29,375,670 Debt Service - S - Loans S 361,000 S 361,000 Work-In-Progress S - S - Transfers to Other Funds $ 916,292 $ 916,292 Contingency $ 1,200,000 S 1,200,000 Total Budget $ 31,819,319 $ 33,643 $ 31,852,962 Reserve For Future Expenditure $ 6,254,045 $ - $ 6,254,045 Total Requirements $ 38,073,364 $ 33,643 $ 38,107,007 3 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 4.Willamette River Water Coalition(WRWC)/Hillsboro Preliminary Willamete River Water Supply Study Tigard's participation in a study related to water supply and treatment options as a member of WRWC.Council approved participation in this study during the July 16,2013 workshop.This action will result in a decrease of$100,000 in contingency in the Water Fund with and equal increase in program expenditures. Adopted Revised Budget Amendment Budget Water Fund Resources Beginning Fund Balance $ 9,701,503 $ 9,701,503 Property Taxes S - S - Franchise Fees S - S - Licenses&Permits S 13,202 $ 13,202 Intergovernmental S - $ - Charges for Services S 14,240,169 $ 14,240,169 Fines&Forfeitures $ - $ - Interest Earnings $ 30,644 $ 30,644 Miscellaneous S - $ - Other Financing Sources S - S - Transfers In from Other Funds S 58,751 S 58,751 i .--d-a��L. 'fatal Reiiiurces $ 24,044,26 - $ 24,044,269 Requirements Policy and Administration S - S - Community Development S - S - Community Services S - S - Public Works S 8,139,852 S 100,000 S 8,239,852 Program Expenditures Total $ 8,139,852 $ 100,000 $ 8,239,852 Debt Service S - S - Loans $ - $ - Work-In-Progress $ - $ - Transfers to Other Funds $ 5,735,926 $ 5,735,926 Contingency S 500,000 S (100,000) S 400,000 Total Budget $ 14,375,778 $ - $ 14,375,778 Reserve For Future Expenditure $ 9,668,491 $ - $ 9,668,491 Total Requirements $ 24,044,269 $ - $ 24,044,269 4 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 5.Purchase of replacement van-Public Works The van used by staff in the Fleet Division was totalled.The city received a insurance check in the amount of$14,868 that was used toward the purchase of the replacement van which costs$27,000.A total of$12,314 is being requested to go towards the purchase of the new vehicle.This action will increase recovered expenditures by$14,868 and decrease contingency by$12,314 in the Fleet/Property Management Fund.In turn,Public Works program expenditures will increase by$27,000. Adopted Revised Budget Amendment Budget Fleet/Property Management Fund Resources Beginning Fund Balance $ 86,512 $ 86,512 Property Taxes $ - $ - Franchise Fees $ - $ - Licenses&Permits S - $ - Intergovernmental S - $ - Charges for Services S 1,639,836 $ 1,639,836 Fines&Forfeitures $ - S - Interest Earnings S - S - Miscellaneous S - $ 14,868 S 14,868 Other Financing Sources S - $ - Transfers In from Other Funds $ - $ - 11111111111""" - .4111=M114//n/ME151114 Requirements Policy and Administration S - S - Community Development S - $ - Community Services S - $ - Public Works S 1,698,713 S 27,000 S 1,725,713 Program Expenditures Total $ 1,698,713 $ 27,000 $ 1,725,713 Debt Service S - S - Loans S - S - Work-In-Progress S - S - Transfers to Other Funds S - S - Contingency S 25,000 S (12,132) S 12,868 Total Budget $ 1,723,713 $ 14,868 $ 1,738,581 Reserve For Future Expenditure $ 2,635 $ - $ 2,635 Total Requirements $ 1,726,348 $ 14,868 $ 1,741,216 5 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 6.Consolidation of CIP projects 94011-Culvert Improvements:Walnut St.(Deny Dell/Fenno Cr.)and 96032-Johnson St.Waterline Replacement with 93010-Deny Dell Creek and Sewer Interceptor Relocation project. After the adoption of the FY 2014 CIP,a couple of issues appeared regarding these projects.First,it was discovered that the Walnut Street culvert improvement project that was not completed last year was omitted from the CIP.Second,it was determined that the Johnson Street Waterline,and the above mentioned culvert project could be included in the Clean Water Service permit package for other agencies. By combining them with the related Deny Dell Sewer Relocation project,the permits and projects can be managed more efficiently. The following budget adjustments are being requested: Sanitary Sewer-will show an increase in beginning fund balance by$200,000 with an increase in transfers of$455,000.Capital program expenditures will increase by$655,000. Stormwater Fund-will show an increase in beginning fund balance of$120,000 with an equal increase in transfers out Water OP-this fund will show a decrease in capital improvement program expenditures by$285,000. This action will also result in an increase in transfers by the same amount into the Sanitary Sewer Fund. Gas Tax-this action will show an increase in beginning fund balance of$50,000 with an increase in transfers to the Sanitary Sewer Fund. Parks Bond-a reallocation of appropriation in the amount$30,000 from the Park Land Development project is required.This action will have no impact on ending fund balance. Adopted Revised Budget Amendment Budget Sanitary Sewer Fund Resources Beginning Fund Balance $ 5,852,119 $ 200,000 $ 6,052,119 Property Taxes $ - S - Franchise Fees S - S - Licenses&Permits 5 433,800 $ 433,800 Intergovernmental S - $ - Charges for Services 5 1,484,277 S 1,484,277 Fines&Forfeitures S - $ - Interest Earnings $ 100,333 $ 100,333 Miscellaneous $ 128,788 S 128,788 Other Financing Sources S - $ - Transfers In from Other Funds $ 936,000 $ 455000 $ 1 791000 Toed Beaowces = Requirements Policy and Administration S - S - Community Development S - S - Community Services Public Works $ 1,973,373 $ 1,973 373 Program Expenditures Total $ 1,973,373 $ - $ 1,973,373 Debt Ser ice S 5 - Loans S - S - Work-In-Progress S 4,944,653 $ 655,000 S 5,599,653 Transfers to Other Funds S 230,149 S 270,149 Contingency S 400,000 S 400,000 Total Budget $ 7,548,175 $ 655,000 $ 8,203,175 Reserve For Future Expenditure $ 1,387,142 $ - $ 1,387,142 Total Requirements $ 8,935,317 $ 655,000 $ 9,590,317 6 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 6.Consolidation of CIP projects 94011-Culvert Improvements:Walnut St.(Deny Dell/Fanno Cr.)and 96032-Johnson St.Waterline Replacement with 93010-Deny Dell Creek and Sewer Interceptor Relocation project. After the adoption of the FY 2014 CIP,a couple of issues appeared regarding these projects.First,it was discovered that the Walnut Street culvert improvement project that was not completed last year was omitted from the CIP.Second,it was determined that the Johnson Street Waterline,and the above mentioned culvert project could be included in the Clean Water Service pemtit package for other agencies. By combining them with the related Deny Dell Sewer Relocation project,the permits and projects can be managed more efficiently. The following budget adjustments are being requested: Sanitary Sewer-will show an increase in beginning fund balance by$200,000 with an increase in transfers of$455,000.Capital program expenditures will increase by$655,000. $tormwater Fund-will show an increase in beginning fund balance of$120,000 with an equal increase in transfers out. Water CIP-this fund will show a decrease in capital improvement program expenditures by$285,000. This action will also result in an increase in transfers by the same amount into the Sanitary Sewer Fund Gas Tag-this action will show an increase in beginning fund balance of$50,000 with an increase in transfers to the Sanitary Sewer Fund. Parks Bond-a reallocation of appropriation in the amount$30,000 from the Park Land Development project is required.This action will have no impact on ending fund balance. Adopted Revised Budget Amendment Budget Stormwater Fund Resources Beginning Fund Balance $ 2,396,647 $ 120,000 $ 2,516,647 Property Taxes S - S - Franchise Fees S - S - Licenses&Permits S - S - Intergovernmental S - $ - Charges for Services $ 2,053,830 $ 2,053,830 Fines&Forfeitures - $ - Interest Earnings S 7,936 S 7,936 Miscellaneous S - S - Other Financing Sources $ - $ - Transfers In from Other Funds $ - $Total RetiolinirrW 4,578,413 Requirements Policy and Administration $ - $ - Community Development $ - $ - Community Services $ - S - Public Works $ 1,442,387 S 1,442,387 Program Expenditures Total $ 1,442,387 $ - $ 1,442,387 Debt Service S - S - Loans S - S - Work-In-Progress S 1,165 375 $ 1,165,375 Transfers to Other Funds $ 478,916 $ 120,000 S 598,916 Contingency $ 100,000 5 100,000 Total Budget $ 3,186,678 $ 120,000 $ 3,306,678 Reserve For Future Expenditure $ 1,271,735 $ - $ 1,271,735 7 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 6.Consolidation of CIP projects 94011-Culvert Improvements:Walnut St.(Derry DeB/Fanno Cr.)and 96032-Johnson St.Waterline Replacement with 93010-Deny Dell Creek and Sewer Interceptor Relocation project. After the adoption of the FY 2014 CIP,a couple of issues appeared regarding these projects.First,it was discovered that the Walnut Street culvert improvement project that was not completed last year was omitted from the CIP.Second,it was determined that the Johnson Street Waterline,and the above mentioned culvert project could be included in the Clean Water Service permit package for other agencies. By combining them with the related Derry Dell Sewer Relocation project,the permits and projects can be managed more efficiently. The following budget adjustments are being requested: anitgIv Sewer-will show an increase in beginning fund balance by$200,000 with an increase in transfers of$455,000.Capital program expenditures will increase by$655,000. Stormwater Fund-will show an increase in beginning fund balance of$120,000 with an equal increase in transfers out. Water CIP-this fund will show a decrease in capital improvement program expenditures by$285,000. This action will also result in an increase in transfers by the same amount into the Sanitary Sewer Fund. Gas Tax-this action will show an increase in beginning fund balance of$50,000 with an increase in transfers to the Sanitary Sewer Fund. Parks Bond-a reallocation of appropriation in the amount$30,000 from the Park Land Development project is required.This action will have no impact on ending fund balance. Adopted Revised Budget Amendment Budget Water CIP Fund Resources Beginning Fund Balance $ 84,231,728 $ 84,231,728 Property Taxes - Franchise Fees S - $ - Licenses&Permits $ - $ - Intergovernmental $ - S - Charges for Services S - S - Fines&Forfeitures S - S - Interest Earnings $ 13,096 $ 13,096 Miscellaneous $ - $ - Other Financing Sources S - S - Transfers In from Other Funds $ 702,443 $ 702,443 Total Resources Requirements Policy and Administration - Community Development - Community Services - Public Works $ - S - Program Expenditures Total $ - $ - $ - Debt Service S - S - Loans S S - Work-in-Progress S 75,862,443 S (285,000) S 75,577,443 Transfers to Other Funds S 546,672 5 285,000 S 831,672 Contingency S - S - Total Budget $ 76,409,11.5 $ - $ 76,409,115 Reserve For Future Expenditure $ 8,538,152 $ - $ 8,538,152 Total Requirements $ 84,947,267 $ - $ 84,947,2671 8 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 6.Consolidation of CIP projects 944111-Culvert Improvements:Walnut St.(Deny Dell/Fanno Cr.)and 96032 Johnson St.Waterline Replacement with 93010-Derry Dell Creek and Sewer Interceptor Relocation project. After the adoption of the FY 2014 CIP,a couple of issues appeared regarding these projects.First,it was discovered that the Walnut Street culvert improvement project that was not completed last year was omitted from the CIP.Second,it was determined that the Johnson Street Waterline,and the above mentioned culvert project could be included in the Clean Water Service permit package for other agencies. By combining them with the related Deny Dell Sewer Relocation project,the permits and projects can be managed more efficiently. The following budget adjustments are being requested: Sanitary Sewer-will show an increase in beginning fund balance by$200,000 with an increase in transfers of$455,000.Capital program expenditures will increase by$655,000. Stormwater Fund-will show an increase in beginning fund balance of$120,000 with an equal increase in transfers out. Water CIP-this fund will show a decrease in capital improvement program expenditures by$285,000. This action will also result in an increase in transfers by the same amount into the Sanitary Sewer Fund. Gas Tax-this action will show an increase in beginning fund balance of$50,000 with an increase in transfers to the Sanitary Sewer Fund. Parks Bond-a reallocation of appropriation in the amount$30,000 from the Park Land Development project is required.This action will have no impact on ending fund balance. Adopted Revised Budget Amendment Budget Gas Tax Fund Resources Beginning Fund Balance $ 1,476,663 $ 50,000 $ 1,526,663 Property Taxes - Franchise Fees - Licenses&Permits S 2,602 S 2,602 Intergovernmental S 3,746,852 S 3,746,852 Charges for Services - Fines&Forfeitures $ - S - Interest Earnings S 55,732 $ 55,732 Miscellaneous $ 60,297 S 60,297 Other Financing Sources $ - $ - Transfers In from Other Funds $ 100,000 $ 100,000 Requirements Policy and Administration $ - $ - Community Development - Community Services $ - $ - Public Works $ 2,244,308 $ 2,244,308 Program Expenditures Total $ 2,244,308 $ - $ 2,244,308 Debt Service 5 606,378 S 606,378 Loans S - 5 - Work-In-Progress - Transfers to Other Funds 5 2,554,452 5 50,000 5 2,604,452 Contingency S 35,000 $ 35,000 Total Budget $ 5,440,138 $ 50,000 $ 5,490,138 Reserve For Future Expenditure $ 2,008 $ - $ 2,008 Total Requirements $ 5,442,146 $ 50,000 $ 5,492,146 9 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 7.Main Street Sewer/Fanno Creek Crossing An additional appropriation of$225,000 is being requested for this project.Of this amount,$45,000 is required for purchase of the easement that was not completed last year.As a result,beginning fund balance will increase by$45,000. In addition,a total of$180,000 is being requested to be used for construction along with project and construction management costs. This action will decrease contingency by$180,000 in the Sanitary Sewer Fund.In turn,total capital improvement program expenditures will increase by$225,000. Adopted Revised Budget Amendment Budget Sanitary Sewer Fund Resources Beginning Fund Balance $ 5,852,119 $ 45,000 $ 5,897,119 Property Taxes $ - $ - Franchise Fees $ - 5 - Licenses&Permits S 433,800 S 433,800 Intergovernmental S - $ - Charges for Services S 1,484,277 5 1,484,277 Fines&Forfeitures $ - S - Interest Earnings 5 100,333 $ 100,333 Miscellaneous S 128,788 $ 128,788 Other Financing Sources 5 - $ - Transfcrs In from Other Funds 936,000 $ 936,000 IResourccs $ 8,9 Requirements Policy and Administration S - S - Community Development 5 - S - Community Services 5 - S - Public Works $ 1,971,1-; c 1,973,373 Program Expenditures Total $ 1,973,373 $ - $ 1,973,373 Debt Service S - S - Loans S - 5 - Work-In-Progress $ 4,944,653 $ 225,000 S 5,169,653 Transfers to Other Funds $ 230,149 S 230,149 Contingency $ 400,0041 S (180,010) S 220,000 Total Budget $ 7,548,175 $ 45,000 $ 7,593,175 Reserve For Future Expenditure $ 1,387,142 $ - $ 1,387,142 Total Requirements $ 8,935,317 $ 45,000 $ 8,980,317 10 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 8.Parks CIP Adjustments for 92021-Potso Dog Park,92048-Summer Lake Improvements,&92027-Park Land Development Projects A total of$240,000 is being requested in order to complete the improvements at Potso Dog Park and Summer Lake. This action will be funded by reallocating appropriations from the Park Land Development project which has no impact on appropriations. (See Exhibit'B) 11 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 9.Ash Street Crossing Study Additional appropriation is requested in order to complete the design and modeling study tied to the Tiedeman/Grcenburg Rd./North Dakota Intersection Improvements.This action will result in a decrease of beginning fund balance by$50,000 in the Traffic Impact Fee Fund.In addition, transfers will increase and capital improvement program expenditures will increase by$50,000. Adopted Revised Budget Amendment Budget Traffic Impact Fee Fund Resources Beginning Fund Balance $ 772,454 $ 50,000 $ 822,454 Property Taxes $ - $ - Franchise Fees $ $ Licenses&Permits S - S - Intergovernmental S - $ - Charges for Services S - S - Fines&Forfeitures S - $ - Interest Earnings S 4,000 $ 4,001) Miscellaneous S - $ - Other Financing Sources S - $ - Transfers In I nm Other Funds S - S - Total Re unaes $ 50,000 $ .e_... Requirements Policy and Administration S - S - Community Development S . $ Community Services S - S Public Works $ - $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ Loans $ - $ Work-In-Progress 5 - $ Transfers to Other Funds S 768,307 $ 50,000 $ 818,307 Contingency $ 8,147 $ 8,147 Total Budget $ 776,454 $ 50,0011 $ 82f9454 fPItte ePOW*Ettrentillute $ . . :_- .$ -. $ <.• 12 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 9.Ash Street Crossing Study Additional appropriation is requested in order to complete the design and modeling study tied to the Tiedeman/Greenburg Rd./North Dakota Intersection Improvements.This action will result in a decrease of beginning fund balance by$50,000 in the Traffic Impact Fee Fund.In addition, transfers will increase and capital improvement program expenditures will increase by$50,000. Adopted Revised Budget Amendment Budget Transportation CIP Fund Resources Beginning Fund Balance $ 200,369 $ 200,369 Property Taxes 5 - $ Franchise Fees S - $ - Licenses&Permits S - S - Intergovernmental S - 5 - Charges for Services S - S - Fines&Forfeitures 5 5 Interest Earnings S - S - Miscellaneous S - $ - Other Financing Sources S - $ - Transfers In from Other Funds S 5,677,081 S 50.00 S 5?27,081 Total Resources $ 5,877,450 $ 50,000 $ 5,927,450 Requirements Policy and Administration S - 5 Community Development S - S - Community Services S - S - Public Works S S - Program Expenditures Total $ - $ - $ - Debt Service 5 - $ - Loans $ - $ - Work-In-Progress S 5,677,081 $ 50,000 $ 5,727,081 Transfers to Other Funds 5 - S - Contingency S - $ - Total Budget $ 5,677,081 $ 50,000 $ 5,727,081 Reserve For Future Expenditure $ 200,369 $ - $ 200,369 i Total Requirements $ 5,877,450 $ 50,000 $ 5,927,450 13 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 10.Capital Improvement Program-Sanitary Sewer Major Maintenance Program A total of 5100,000 is being requested for the repair of the sewer at Red Rock Creek that was not completed last year due to permitting issues. This action will increase the beginning fund balance by$100,000 in Sanitary Sewer with an equal increase in capital expenditures program. Adopted Revised Budget Amendment Budget Sanitary Sewer Fund Resources Beginning Fund Balance $ 5,852,119 $ 100,000 $ 5,952,119 Property Taxes $ - S - Franchise Fees S - $ - Licenses&Permits 5 433,800 5 433,800 Intergovernmental S - $ - Charges for Services 5 1,484,277 S 1,484,277 Fines&Forfeitures $ - $ - Interest Earnings $ 100,333 5 100,333 Miscellaneous 5 128,788 S 128,788 Other Financing Sources $ - S - Transfers In from Other Funds $ 936,000 $ 936,000 Requirements Policy and Administration S - $ - Community Development $ - $ - Community Services $ S Public Works S 1,973,373 5 1,973,373 Program Expenditures Total $ 1,973,373 $ - $ 1,973,373 Debt Sentice S - $ - Loans S - $ - Work-In-Progress $ 4,944,653 $ 100,000 $ 5,044,653 Transfers to Other Funds $ 230,149 $ 230,149 Contingency $ 400,000 $ 400,000 Total Budget $ 7,548,175 $ 100,000 $ 7,644175 FUtUre Eli$04$140.0 $ , n $ $ IMMO 14 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 11.Capital Improvement Program-Waterline Restoration:Black Bull Property A total of$50,000 is being requested to complete design and construction to restore the waterline on the Black Bull property off of North Dakota Street due to illegal excavation.The result will show a decrease in contingency in the Water Fund by$50,000. Transfers will increase with an increase in capital program expenditures of$50,000 in the Water CIP Fund. Adopted Revised Budget Amendment Budget Water Fund Resources Beginning Fund Balance $ 9,701,503 $ 9,701,503 Property Taxes $ - $ - Franchise Fees S - S - Licenses&Permits S 13,202 S 13,202 Intergovernmental S - S - Charges for Services $ 14,240,169 S 14,240,169 Fines&Forfeitures S - S - Interest Earnings S 30,644 S 30,644 Miscellaneous S - S - Other Financing Sources S - S - Transfers In from Other Funds S 58,751 S 58,751 Total Resources $ 24,044,269 $ - $ 24,044,269 Requirements Policy and Administration S - S - Community Development S - S - Community Services S - S - Public Works S 8,139,852 S 8,139,852 Program Expenditures Total $ 8,139,852 $ - $ 8,139,852 Debt Service S - S - Loans S - S - Work-In-Progress S - $ - Transfers to Other Funds S 5,735,926 $ 50,000 S 5,785,926 Contingency S 500,000 S (50,000) S 450,000 Total Budget $ 14,375,778 $ - $ 14,375,778 Reserve For Future Expenditure $ 9,668,491 $ - $ 9,668,491 Total Requirement. S 24,044,269 $ - $ 24,044,269 15 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 11.Capital Improvement Program-Waterline Restoration:Black Bull Property A total of$50,000 is being requested to complete design and construction to restore the waterline on the Black Bull property off of North Dakota Street due to illegal excavation.The result will show a decrease in contingency in the Water Fund by$50,000. Transfers will increase with an increase in capital program expenditures of$50,000 in the Water CIP Fund. Adopted Revised Budget Amendment Budget Water CIP Fund Resources Beginning Fund Balance $ 84,231,728 $ 84,231,728 Property Taxes S - S - Franchise Fees S - $ - Licenses&Permits $ - $ - Intergovernmental S - $ - Charges for Services $ - $ - Fines&Forfeitures S - S - Interest Earnings S 13,096 S 13,096 Miscellaneous S - S - Other Financing Sources S - S - Transfers in from Other Funds S 702,443 S 50000 S 752,443 Total Resources $ 84,947,267 $ 50,000 $ 84,997,267 Requirements Policy and Administration S - S - Community Development S - S Community Services S - $ - Public Works S - S - Program Expenditures Total $ - $ - $ - Debt Service S - S - Loans S - S - Work-In-Progress S 75,862,443 $ 50,000 $ 75,912,443 Transfers to Other Funds S 546,672 5 546,672 Contingency S - S - Total Budget $ 76,409,115 $ 50,000 $ 76,459,115 Reserve For Future Expenditure $ 8,538,152 $ - $ 8,538,152 Total Requirements $ 84,947,267 $ 50,000 $ 84,997,267 16 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 12.Fanno Creek Trail-Main Street to Grant Avenue The FY 2014 Adopted Budget reflects a total project cost of$491,000 which includes funding from the City Center Development Agency (CCDA).An additional$170,000 of appropriations is being requested to complete permitting and construction on this project In FY 2013,the Parks&Recreation Advisory Board approved a total of$100,000 to be used for construction of the trail.This action will result in a reallocation of$100,000 of Park Bond proceeds from the generic project 92027-Park Land Development with no impact on appropriation.In addition,$50,000 of Gas Tax Funds will be reallocated from 95027-Citywide Pedestrian/Cyclist Improvement project. This action will have no impact on appropriations.Lastly,CCDA will be contributing an additional$20,000 for purchase and installation of lighting the trail.This amount will have no affect on CCDA appropriations as it will be reallocated from another project. (Ser Exhibit B) Adopted Revised Budget Amendment Budget Transportation CIP Fund Resources Beginning Fund Balance $ 200,369 $ 200,369 Property Taxes Franchise Fees - I.icenses&Permits S - S Intergovernmental - Charges for Services $ - $ Fines&Forfeitures S - S - Interest Earnings S - S Miscellaneous S - $ - Other Financing Sources Transfers In from Other Funds S 5,677,081 S (50,0(Si) S 5,6271)81 Total Resources $ 5,877,450 $ (50,000) $ 5,827,450 Requirements Policy and Administration S 5 Community Development S S - Community Services S $ - Public Works S S - Program Expenditures Total $ - $ - $ - Debt Service S - S - Loans $ - S - Work-In-Progress $ 5,677,081 $ (50,0151) $ 5,627,081 'Transfers to Other Funds $ - $ - Cnntingenc, S S Total Budget $ 5,677,081 $ (50,000) $ 5,627,081 Reserve For Future Expenditure $ 200,369 $ - $ 200,369 - Total Requirements $ 5,877,450 $ (50,000) $ 5,827,450 City of Tigard Exhibit A FY 2014 First Qtr Supplemental Budget Amendment 12.Fanno Creek Trail-Main Street to Grant Avenue The FY 2014 Adopted Budget reflects a total project cost of$491,000 which includes funding from the City Center Development Agency (CCDA).An additional$170,000 of appropriations is being requested to complete permitting and construction on this project. in FY 2013,the Parks&Recreation Advisory Board approved a total of$100,000 to be used for construction of the trail.This action will result in a reallocation of$100,000 of Park Bond proceeds from the generic project 92027-Park Land Development with no impact on appropriation.In addition,$50,000 of Gas Tax Funds will be reallocated from 95027-Citywide Pedestrian/Cyclist Improvement project. This action will have no impact on appropriations.Lastly,CCDA will be contributing an additional$20,000 for purchase and installation of lighting the trail.This amount will have no affect on CCDA appropnations as it will be reallocated from another project. (See Exhibit B) Adopted Revised Budget Amendment Budget Parks Capital Fund Resources Beginning Fund Balance $ 139,479 $ 139,479 Property Taxes Franchise Fees $ $ Licenses&Permits S - $ - Intergovernmental S 163,074 S 163,074 Charges for Services - S - Fines&Forfeitures S - $ - Interest Earnings $ 3,015 $ 3,015 Miscellaneous S - $ - Other Financing Sources - $ - Transfers In from Other Funds ',421.573 5 511,000 5 7,471,573 Total Resources $ 7,727,141 $ 50.000 $ 7,777.141 Requirements Pi they and Administration S S Community Development S S - Community Services $ S - Public Works 5 S Program Expenditures Total $ - $ - $ - Debt Service S - S - Loans S - $ - Work-In-Progress S 7,584,647 5 50,000 $ 7,634,647 Transfers to Other Funds S 100,397 $ 100,397 Contingency Total Budget $ 7,685,044 $ 50,000 $ 7,735,044 Reserve For Future Expenditure $ 42,097 $ - $ 42,097 Total Requirements $ 7,727,141 S 50,000 $ 7,777,141 18 Exhibit B 92021-Potso Dog Park Improvements This project was added after the FY 2013-14 budget was adopted. Money to fund this project is being transferred from Project 92027-Park Land Development,which is appropriated as a generic project and is allocated out as projects are identified during the fiscal year. Improvements to Potso Dog Park include a paved parking lot and stormwater improvements. Original New Budget Projected Budget 2014 This change 2014 2015 Total External Expenses Construction 0 120,000 120.000 0 120,000 Total 0 120,000 120,000 0 120,000 Internal Expenses Project Management 0 20.000 20,000 0 20,000 Design and Engineering 0 0 0 0 0 Construction Management 0 20,000 20.000 0 20,000 Total 0 40,000 40.000 0 40,000 Total Project Expense 0 160,000 160,000 0 160,000 Revenue Funding Source Parks Bond* 0 85.000 85.000 0 85.000 Parks SDC* 0 75,000 75,000 75.000 Total Project Revenues 0 160,000 160,000 0 160,000 Other Revenue Source 0 0 0 0 0 Total Other Revenues 0 0 0 0 0 *Funding reallocated from 92027-Park Land Development. There is no impact on appropriations. Exhibit B 92048-Summer Lake Improvements This project was added after the FY 2013-14 budget was adopted. Money to fund this project is being transferred from Project 92027-Park Land Development,which is appropriated as a generic project and is allocated out as projects are identified during the fiscal year. The construction of new restrooms are to be provided to this park. Original New Budget Projected Budget 2014 This change 2014 2015 Total External Expenses Construction 0 60,000 60,000 0 60,000 Total 0 60,000 60,000 0 60,000 Internal Expenses Project Management 0 20,000 20,000 0 20,000 Design and Engineering 0 40,000 40,000 0 40,000 Construction Management 0 20,000 20,000 0 20,000 Total 0 80,000 80,000 0 80,000 Total Project Expense 0 140,000 140,000 0 140,000 Revenue Funding Source Parks Bond' 0 140,000 140,000 0 140,000 Parks SDC 0 0 0 0 Total Project Revenues 0 140,000 140,000 0 140,000 Other Revenue Source 0 0 _ 0 0 0 Total Other Revenues 0 0 0 0 0 *Funding reallocated from 92027-Park Land Development. There is no impact on appropriations. Exhibit B 92027-Park Land Development The project 92027"-Park Land Development is appropriated as a generic project and is allocated out as projects are identified during the fiscal year. Funding is allocated for Potso Dog Park,Summer Lake Park, and Derry Dell Creek and Sewer Interceptor Relocation projects. Original Budget 2014 This change 2014 2015 Projected Total External Expenses Construction 468,075 (330,000) 138,075 - 138,075 Design and Engineering 143,543 - 143,543 - 143,543 Public Involvement 12,482 - 12,482 - 12,482 Total 624,100 (330,000) 294,100 - 294,100 Internal Expenses Construction Management 82,950 - 82,950 - 82,950 Project Management 82,950 - 82,950 - 82,950 Total 165,900 - 165,900 - 165,900 Total Project Expense 790,000 (330,000) 460,000 - 460,000 Revenue Funding Source Parks SDC 475,000 (135,000) 340,000 - 340,000 Parks Bond 315,000 (195,000) 120,000 - 120,000 Total Project Revenues 790,000 (330,000) 460,000 - 460,000 Funding reallocated to the following projects with no impact on appropriations: $ 160,000 Potso Dog Park(Split 85.000 fivm Bond and 75,000 limn SDC) $ 140,000 Summer Lake restrooms $ 30,000 Dery Dell Creek&Sewer Interceptor Relocation Exhibit B 93010 -Derry Dell Creek& Sewer Interceptor The city is partnering with Clean Water Service (CWS) and has acquired the Skelton Property in order to replace existing sewers along a new route and re-route Derry Dell Creek to protect it from future erosion. This project has been combined with 96032- Johnson Street Waterline Replacement project and has been expanded to include a trail and boardwalk on the Skelton property in order to link the Pathfinder Genesis Trail with the Fanno Creek Trail. Original New Budget Projected Budget 2014 This change 2014 2015 2016 Total External Expenses Design and Engineering 10,000 20,000 30,000 - - 30,000 Public Involvement 5,000 - 5,000 - - 5,000 Construction 200,000 230,000 430,000 700,000 - 1,130,000 Total 215,000 250,000 465,000 700,000 - 1,165,000 Internal Expenses Project Management 110,000 50,000 160,000 50,000 - 210,000 Construction Management 35,000 50,000 85,000 50,000 - 135,000 Total 145,000 100,000 245,000 100,000 - 345,000 Total Project Expense 360,000 350,000 710,000 800,000 - 1,510,000 Revenue Funding Source Gas Tax Fund - - - 50,000 - 50,000 Parks Bond - 30,000 30,000 - - 30,000 Parks SDC - - - 570,000 - 570,000 Sewer Fund 75,000 200,000 275,000 - - 275,000 Stormwater - 120,000 120,000 180,000 - 300,000 Water CIP 285,000 285,000 - - 285,000 Total Project Revenues 360,000 350,000 710,000 800,000 - 1,510,000 Other Revenue Source Total Other Revenues - - - - - - Exhibit B 92024-Fanno Creek Trail-Main Street to Grant Ave This project includes the installation of a trail from Main Street to Grant Avenue. This trail is a key part of the larger Fanno Creek Regional Trail System from Portland to Tualatin. The funding provided is for permitting and construction. Construction on this project is expected to be completed in FY 2014. Original Budget 2014 This change 2014 2015 Projected Total External Expenses Construction 410,380 118,437 528,817 - 528,817 Design and Engineering - 51,563 51,563 - 51,563 Public Involvement - - - - - Total 410,380 170,000 580,380 - 580,380 Internal Expenses Construction Management 40,310 - 40,310 - 40,310 Project Management 40,310 - 40,310 - 40,310 Total 80,620 - 80,620 - 80,620 Total Project Expense 491,000 170,000 661,000 - 661,000 Revenue Funding Source Parks Bond - 100,000 100,000 - 100,000 Stormwater Fund 69,000 - 69,000 - 69,000 Sewer Fund 82,000 - 82,000 - 82,000 Parks SDC 143,000 - 143,000 - 143,000 Gas Tax Fund - 50,000 50,000 - 50,000 Total Revenue Funding 294,000 150,000 444,000 - 444,000 Metro Greenspace 127,000 - 127,000 - 127,000 CCI).1 70,000 20,000 90,000 - 90,000 Total Other Funding 197,000 20,000 217,000 - 217.000 Total Revenues 491,000 170,000 661,000 - 661,000 Exhibit B 95027-Citywide Pedestrian&Cyclist Improvements This program allows the addition of sidewalks,bike lanes,short trail connections,and related facilities in order to link key gaps in the city's pedestrian and bicycle systems. This program also provides funding for the pedestrian amenities on major capital projects. Original Budget 2014 This change 2014 Projected Total External Expenses Land/ROW 50.000 (50,000) - - Construction - - - - Design and Engineering 20.000 - 20,000 20,000 Public Involvement - - - - Total 70,000 (50.000) 20.000 20.000 Internal Expenses Construction Management - - - - Project Management 10.000 - 10,000 10.000 Total 10,000 - 10,000 10.000 Total Project Expense 80.000 (50.000) 30.000 30,000 Revenue Funding Source Gas Tax Fund 80,000 (50,000) 30,000 30,000 Total Project Revenues 80,000 (50,000) 30,000 30.000 A AGENDA ITEM No. 7 Date: October 8, 2013 ( V3 PUBLIC HEARING TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before the City Council on: A RESOLUTION TO ADOPT A FIRST QUARTER SUPPLEMENTAL BUDGET AMENDMENT TO FY 2014 ADOPTED BUDGET Due to Time Constraints City Council May Impose a Time Limit on Testimony • fr AGENDA ITEM No. 7 Date: October 8, 2013 PLEASE PRINT Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. ft AGENDA ITEM No. 7 Date: October 8, 2013 PLEASE PRINT Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name, lddress& Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AGENDA ITEM No. 7 Date: October 8, 2013 PLEASE PRINT Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. \ame,Address& Phone No. \ame,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address& Phone No. Name,Address&Phone No. N ame,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.