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CCDA Packet - 07/09/2013 City of Tigard Tigard Business Meeting—Agenda TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD AND CITY CENTER DEVELOPMENT AGENCY MEETING DATE AND July 9, 2013 - 6:30 p.m. Study Session; 7:30 p.m. Business TIME: Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be beard in any order after 7.30p.in. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://hve.tigard-or.gov hiro Inc ward CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. City o}''Figard ■ Tigard Business Meeting—Agenda TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD, and CITY CENTER DEVELOPMENT AGENCY MEETING DATE AND July 9, 2013 - 6:30 p.m. Study Session; 7:30 p.m. Business TIME: Meeting MEETING LOCATION: City of Tigard -Town Hall - 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM •STUDY SESSION •EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss labor negotiations, and to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed under ORS 192.660(2) (d) and (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications &Liaison Reports E. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) A. Follow-up to Previous Citizen Communication B. Tigard Area Chamber of Commerce C. Citizen Communication —Sign Up Sheet 3. CONSENT AGENDA: Tigard City Council and Local Contract Review Board: These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A Receive and File: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. CONSIDER APPROVAL OF REVISED NEIGHBORHOOD INVOLVEMENT COMMITTEE BYLAWS C. APPROVE WORKERS' COMPENSATION INSURANCE FOR CITY VOLUNTEERS - Resolution D. LOCAL CONTRACT REVIEW BOARD - AWARD CONTRACT FOR JACK PARK IMPROVEMENTS - PHASE I • Consent Agenda - Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Councill City Center Development Agency has voted on those items which do not need discussion. 4. REVIEW OPTIONS FOR POTENTIAL BALLOT MEASURE TO REVISE URBAN RENEWAL CHARTER LANGUAGE 7:40 pm estimated time 5. COUNCIL LIAISON REPORTS 7:55 pm estimated time 6. NON AGENDA ITEMS 8:00 pm estimated time Adjourn Tigard City Council and convene City Center Development Agency Meeting 7. APPROVE CCDA MINUTES FOR: •June 4, 2013 8. ROUNDTABLE DISCUSSION WITH TIGARD DOWNTOWN ALLIANCE 8:05 pm estimated time 9. EXECUTIVE SESSION: The Tigard City Center Development Agency will go into Executive Session to discuss real property negotiations under ORS 192.660(2) (e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. 8:35 pm estimated time 10. ADJOURNMENT 9:00 pm estimated time SUPPLEMENTAL PACKET FOR 7/R /a P ►3 City Council Update July 2013 (DATE OF MEETING) C4)1q n Com mu.n i(a�t:� .� g Chamber Events 10 i ti)0 t(lt_ Good Morning Tigard,A.M.Networking 7:30 a.m. 7/11/13-Summerfield Golf Course,there location-Come join us and enjoy the weather-FREE 7/18/13-Tigard Bowl at their location-See their remodel- FREE 7/25/13-Acceleration Chiropractic at their location in their parking lot-FREE Other Chamber Events 7/11/13—Members only Educational Webinar-10-1030 a.m. 7/16/13-Members only Educational Webinar—3 p.m 7/23/13—Tigard Young Professionals—Breakfast of Champions Educational Breakfast&Networking—8 a.m. 7/24/13—Multi Chamber Networking hosted by Legacy Meridian Medical Center-4:30—6:30 p.m. For more information on all events visit our event calendar at http://business.tigardchamber.org/events/calendar/or go to www.tigardchamber.org and click on the calendar icon. Tigard Farmers Market Update Join us every Sunday from 9 a.m.-2 p.m. in the Public Works Parking Lot on Burnham and Hall. Now doing a 1 to 1 match on tokens purchased with EBT( Electronic Food Stamps). Major sponsor Burgerville of Tigard has some great coupons available at the Farmers Market booth. Check it out. Tigard citizens wanting more information should check recent issues of Cityscape and the TAFM website at www.tigardfarmersmarket.org or sign up for our newsletter. Non-profits wanting a free booth during market season can also apply on the market website. Downtown Updates Downtown Tigard's 3rd Friday in July is 7/19/13. Check local merchants closer to that date for specials and check the facebook page at www.facebook.com/exploredowntowntigard. Downtown Tigard will hold its 2"d Annual Street Fair,Saturday August 17`h. Save the date and check Explore Downtown Tigard Facebook and website for details. Interested in sponsoring or being a vendor? Contact us at DTTEvents@tigardchamber.org. We've launched a new Explore Downtown Tigard facebook page and website. Learn what there is to do in Downtown Tigard by liking that page on Facebook at www.facebook.com/exploredowntowntigard and visit the new website at www.exploredowntowntigard.com and see what there is to do in Downtown Tigard! Join our Downtown Tigard newsletter e-mail list for updates,specials and events start by texting DTTIGARD to 22828. The newsletter should roll out in the next month or two. You can also join off the new website. TIGARP AREA - : & ' ' tlgardyoungprofessionals � NLARKET ard .• + ..+,.'¢h b�Sl comrcl cellrcl ce11�6a�1.elYnp t.11-I.%Ilion W,F AGENDA ITEM NO. 2-C CITIZEN COMMUNICATION DATE: July 9, 2013 (Please keep remarks to around 2-5 minutes. If a large number of citizens have signed in, the Mayor may ask that testimony be kept to around 2 minutes.) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS &PHONE TOPIC STAFF Please Print CONTACTED Name:Da�,r. Sruw S 2GQL L K%4- 7-c) Also,please spell your name as it sounds,if it will k help the presiding officer pronounce: Address 8)2,S Sw k-c no— s. City State C­,�— Zip Phone No. 5O 3 fob -7--5-51 Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: ( V Address City State Zip -5:7 Phone No. �a s Na e: d Q CSI V3 Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Mi Address 911 b 6y� Ah-flew � �� W16 City l0AVV State 0Z rr Zip Phone No. CITIZEN COMMUNICATION AGENDA ITEM NO. 2-C CITIZEN COMMUNICATION DATE: July 9, 2013 (Please keep remarks to around 2-5 minutes. If a large number of citizens have signed in, the Mayor may ask that testimony be kept to around 2 minutes.) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: -- Also, Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address � City 11 q Com' State 04 Zip X23 Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City 1J" State Zip Phone No. _ -q l ^9 S Name: 2 0 dT T7- Iq 7-T Also,please spell your name as it sounds,if it will , � L MART AR i/,1 I help the presiding officer pronounce: V`'p` M Address 3 0 Z 9 ,S VV C '4 R To N S? City P 0 R TL 4 N,0 State O Zip 9�/ 9 Phone No. / s' 76 Z ? 7 CITIZEN COMMUNICATION e , AGENDA ITEM NO. 2-C CITIZEN COMMUNICATION DATE: July 9, 2013 (Please keep remarks to around 2-5 minutes. If a large number of citizens have signed in, the Mayor may ask that testimony be kept to around 2 minutes.) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is apublic record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: v'tr Y"l 5 S 6 Nl Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address /Z.5-9 Z tS G1 /5T� ✓,rl,� /3r City State D Zip 2 cv� Phone No. ✓!y �� �' C1 D 3 3 Namel- Also,please spell your name as it sounds,if it will n . , T� , tL help the presiding officer pronounce: Address ->—O A& City State �Q Zip Phone No.-5/ PERM Name: e'. e Also,please spell your name as it sounds,if it will help the presiding officer pronounce: �3 � to( Address a 1 ( v( V City �' l State Zip g3oo_ � � Phone No. CITIZEN COMMUNICATION SUPPLEMENTAL PACKET FOR 7 WiD U t 3 Jennifer Vasicek, address (DATE OF MEETING) Ck,3-n Cum n-,uu,",COAZD n I want to thank the city, particularly engineering manager, Kim McMillan, for making the CPO 4M meeting with the Walmart representative happen. We had been waiting for that opportunity for a long time. But I would be remiss if I didn't express my disappointment at the handling of our concerns. Many of us took the time to put our 69 questions on paper. We were told the questions were submitted in advance to the Walmart representative, Deborah Herron, Director of Public Affairs and Government Relations. Throughout the evening Ms. Herron wavered between denying she'd seen the questions, and quoting some departments' answers to them. One of my favorite questions from the evening was about starting wage for a sales associate. Ms. Herron wouldn't quote an exact figure, stating that it would depend on experience, applicant pool, and other factors. But she did say that in Oregon the average wage is $13.50 per hour. We asked Ms. Herron to respond to the fact that a single parent of one child making $13.50 per hour for 40 hours a week — and 40 hours is generous, considering Walmart defines full-time as 32 hours — � F would qualify for food stamps, WIC, medical assistance, employment-related childcare, low-income energy assistance, section 8 housing, the working family tax credit, and the earned income tax credit. First she tried to dismiss the issue because it hadn't been posed specifically as a question. We insisted that it was a concern, not a question, and we were asking her to respond. Her answer was that it is not Walmart's business what public assistance programs its employees choose to use. We also asked Ms. Herron why, when Walmart and the city are so proud to be the latest home of a new superstore, there isn't a sign on the construction site to advertise that fact. She chalked up the lack of a sign to the amount of rain we get here in Portland and said she questioned whether a sign could stand the weather conditions. Her answer was laughable — and it did get some laughs. This is just a sampling of the answers we found to be completely inadequate. I've given a lot of thought to why and how a Walmart representative could come so unprepared to a meeting that was intended to address community concerns. ( t Here's a figure I've used at these meetings before $44J billion. That's the amount of revenue Walmart reported in 2012, and it's the crux of a lot of my concerns. When a corporation has that kind of money, the rules no longer apply to it. If it's slapped with a fine of $31 million for negligently violating the Clean Water Act like Walmart was in May of this year, it pays it and moves on. If a community wants answers to some of its most burning questions about Walmart's latest development, it sends someone from its staff to get beat up for a couple hours, and it can say it's fulfilled its obligation to the city. It's under no obligation to bring any actual answers, because regardless of this community's concerns, this Walmart is getting built. This is a freight train loaded with dollar bills, and there's no stopping it. I have followed up with city staff to find out whether this is the only representative Walmart will be sending. I have not received an answer. I have also sent a follow- up email to Ms. Herron to see if she could answer some questions that she promised answers to that night. I do not expect to ever hear from her again. I'll end with this quote*. Don't compromise your reputation. It's a precious commodity. Don't compromise your integrity -have a good name. I'm here tonight urging — actually, sitting up here once or twice would be urging, I think I've been here enough that now I'm begging. I'm begging this council to hear t the concerns of its constituents and to act on them. �� o Walmart in Tigard. Thank you. I am going to tell you a story,about some trees.A little over a month ago,the citizens of Turkey rose up against their government.This uprising began in Istanbul, where they were going to demolish a park to build a shopping mall on it. Istanbul is a very cosmopolitan city. This park is one of the very few green spaces left in Istanbul. It was about the same time that the trees in the park were being bulldozed that Turkey's president was participating in a ceremony in Turkmenistan planting saplings,with the media all around of course. Turkey's Prime Minister was also promising that foliage would garnish the shopping mall,as if that would somehow make up for all the destroyed trees. It's this kind of green-washing that makes it easier for people to accept or ignore the destruction of nature so that we can build walmarts, shopping malls, and other anthropocentric exploitations of the earth,and makes us think we are still 'green'. On the City of Tigard website it says that"The City of Tigard has a proud history of commitment to preserving,enhancing and maintaining its urban forest. The city's trees provide an important backdrop for life in Tigard". Tigard has also been named a"Tree City USA"for 11 consecutive years. However I was able to find articles of development projects that have or will destroy many trees in tigard or proj t and i involved,l'�•J udw ry old trees that were supposed to be protected/��&e s{���iio.1 cu�rr `n y i�fider ay UK e Oswego Tigard Water Partnership, and now,of course, Walmart. These trees may seem like just a backdrop but are vital members of our community and deserve respect that Walmart and this city council seem to neglect in their rush for profit and a misguided false image that this is progress. Now you want to destroy more trees to facilitate more development that is dangerously close to a wetland,where trees are again,supposed to be,protected. How long before you decide to demolish parks as well to make way for more development?Is Tigard really a'City of Trees',or a'City of greenwashing'? SUPPLE_ ENTAL PACKET FOR (DATE OF MEETING) AIS-1387 _ A. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Consent Item Agenda Title: Receive and bile: Council Calendar and Council Tentative Agenda Submitted By: Carol hrager,Cite Nlanagement Item Type: Receive and file Meeting Type: Consent- Receive and rile Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future Council meetings. STAFF RECOMMENDATION / ACTION REQUEST No action requested; this is a receive and file sunvnarp for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Long-Term Council Goals: Continue pursuing opporrurities to reduce traffic congestion. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A - Receive and bile Items Attachments Three-month Calendar Tentative Agenda Agenda Item No. Y For Agenda of July 9,2013 MEMORANDUM TIGARD TO: Honorable Mayor&City Council/City Center Development Agency Board FROM: Cathy Wheatley,City Recorder RE: Three-Month Council/CCDA Meeting Calendar DATE: July 1,2013 July 2 Tuesday City Center Development Agency(Cancelled) 4 Thursday Independence Day Holiday–City Hall offices closed 9* Tuesday Council Busines/CCDA Meeting-6:30 p.m.,Town Hall 16* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 23* Tuesday Council Business Meeting–6:30 p.m.,Town Hall August 6 Tuesday National Night Out(City Center Development Agency Meeting Cancelled) 13* Tuesday Council Business Meeting(Cancelled) 20* Tuesday Council Workshop Meeting-6:30 p.m.,Town Hall 27* Tuesday Council Business Meeting-6:30 p.m.,Town Hall September 2 Monday Labor Day Holiday–City Hall offices closed 3 Tuesday City Center Development Agency—6:30 p.m.,Town Hall 10* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 17* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 24* Tuesday Council Business Meeting–6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk(*). I:\adm\city count A\council calendar\3-month calendar for c mtg 130709.doc Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meering is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM - Updated Form Meeting ISubmitted MeetingInbox or # Date B e --------Title- ---------- Department Finalized 1335 07/02/2013 Carol KragerAA my 2, 2013 City Center Development Agency Meeting - Meetin Cancelled; CCDA will be on July 9 1334 07/09/2013 Carol Krager AA my 9, 2013 City Council Business and CCDA Meeting 1349 07/09/2013Sandy CCSTUDY 20 Minutes - Executive Session - Labor Relations City Management 05/29/2013 Zodrow 1369 07/09/2013 Greer CCSTUDY 0ansactions Minutes - Executive Session on Real Property Public Works 06/13/2013 Gaston I —A otal Time: 40 of 45 Minutes Scheduled — I 1342 07/09/2013 Joanne CONSENT 7Reedt Item - Neighborhood Involvement Committee City Management 06/03/2013 Bengtson Bylaws 1380 07/09/2013 Greer CONSENT Consent Item - Adopt a Resolution of Necessity to Acquire Public Works Stone Mike, City Gaston Easements for the Main Street Sanitary Sewer Project Engineer 1374 07/09/2013 Kent Wyatt CCBSNS Consent Item - Approve Workers' Compensation City Management MartyW, City Insurance for City Volunteers - Resolution Manager 1381 07/09/2013 Joseph CONSENT Consent Item - Contract Award - Jack Park Improvements Financial and MartyW, City Barrett Phase 1 Information Manager Services — I 1 Page is\adm\carol\tentaty ag\2013\july 1 2013.docx Meeting Banner ❑ Business Meeting ❑ Stud-Session ❑ Special Meeting ❑ Consent agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/201311:06 AM - Updated 1375 07/09/2013 Toby15 Minutes - Review Options for Potential Ballot Measure Financial and MartyW, City LaFrance Cleaning Up Urban Renewal Language / Charter Information Manager Services 1362 07/09/2013 can CCBSNS Ziance Minutes - Roundtable discussion with Tigard Downtown Community MartyW, City I Farrell Group �Development �Manager 1361 07/09/2013 Sean CCBSNS 25 Minutes - Executive Session: Real Property Negotiation Community 06/05/2013I Farrell Development otal Time: 70 of 110 Minutes Scheduled 1308 07/16/2013 Carol Krager AAA my 16, 2013 Workshop Meeting - Mayor Cook Absent I 1287 07/16/2013 Easton reer CCWKSHO 20 Minutes - Briefing on the City's Draft Continuity of blic Works Gaston G, Conf Government COG Pu Plan Executive Asst 1290 07/16/2 Pohn CCWKSHO 30 Minutes - Future Water Supply Opportunities Public Works Gaston G, Conf I Goodrich Executive Asst 1302 07/16/2013 Judith Gray CCWKSHOP 45 Minutes - Southwest Corridor Plan -- Update Community Gray J, Sr Development Transportation Planner otal Time: 95 of 180 Minutes Scheduled 1309 07/23/2013 1 arol KrageIff—I uly 23, 2013 City Council Business Meeting I _ _ I 1365 07/23/2013 Sandy ACCSTUDY 20 Minutes - Executive Session - Labor Relations City Management 06/12/2013 Zodrow I otal Time: 20 of 45 Minutes Scheduled 21 U\adm\carol\tentaty ag\2013\julj� 1 2013.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM - Updated 1288 07/23/2013ter CONSENTrcontinuity onsent Item - Consider a Resolution Adopting the City's Public Works aston G, Conf ton of Government Plan COG JExecutive Asst 1295 07/23/2013 Cheryl CONSENT Vangle nsent Item - Citizen Advisory Committee - Tigard tevelopment ommunity Caines C, Assoc Caines Strategic Plan Planner 1296 07/23/2013 Cheryl CONSENT Consent Item - Appoint Members of Tigard Triangle levelopment ommunity Caines C, Assoc Caines Citizen Advisor Committee Planner 1359 07/23/2013 Kristie ACONSENT Consent Item - Authorize the Mayor to Execute an Public Works Murchison R, Peerman Intergovernmental Agreement to Construct Portions of a Senior Project Water and Sewer Line to Serve River Terrace Engineer M 07/23/2013 Kristie =to Consent Item - Authorize the Mayor to Execute an Public Works Murchison R, PeermanIntergovernmental Agreement to Construct a Sewer Line Senior Project Serve River Terrace Engineer 1353 07/23/2013 Marissa CCBSNS 25 Minutes - QUASI-JUDICIAL PUBLIC HEARING - ZONE Community Daniels M, Assoc. Daniels CHANGE ANNEXATION (ZCA) 2013-00002 - South View Development Planner Heights Annexation 1371 07/23/2013 Steve Martin CCBSNS 10 Minutes - Approve Land Acquisition from the Japanese Public Works 06/18/2013 International Baptist Church 1300 07/23/2013 Sean CCBSNS 10 Minutes - Main Street Gateway Public Art Update Community Farrelly S, Redev Farrelly Development JProject Manager 171 07/23/2013 Toby CCBSNS 10 Minutes - Resolution to place a measure on the Financial and La France T, La France November 2013 ballot Information Fin/Info Svcs Services Director 3 1 _' agc is\adm\carol\tentaty ag\2013\july 1 2013.docx Meeting Banner C3 Business Meeting E3 Study Session 13 Special Meeting 0 Consent Agenda Meeting is Full . Workshop Meeting O City Council Tentative Agenda 7/1/2013 11:06 AM - Updated 1169 07/23/2013 Kristie CCBSNS 10 Minutes - Adopt a Resolution of Necessity to Acquire Public Works Berry G, Project Peerman Property for Derry Dell Creek Culvert Replacement Engineer Project 1367 07/23/2013 Darren Wys CCBSNS 45 Minutes - STUDY SESSION AFTER BUSINESS MEETING IrCommunity Wyss D, Senior I River Terrace Infrastructure FinancingDiscussion Development Planner 1310 08/06/2013 Carol Krager August 6, 2013 City Center Development Agency Meeting - CANCELLED DUE TO NATIONAL NIGHT OUT 1311 08/13/2013 Carol Krager AA ugust 13, 2013 City Council Business Meeting - Meeting I cancelled. I 1312 08/20/2013 Carol Kragerugust 20, 2013 City Council Workshop Meeting - Mayor ff::Icook Absent 1237 08/20/2013 Greer CCWKSHO 15 Minutes - Briefing on Capital Improvement Plan Public Works Stone Mike, City I Gaston JProjects �—IlEngineer 1368 08/20/2013 Carissa CCWKSHO 45 Minutes - Capital Improvement Program Project Financial and 06/18/2013 Collins Prioritization Information Services 1347 08/20/2013 Greer CCWK HOP 10 Minutes - Briefing on Dispersing Local Improvement Public Works Stone Mike, City Gaston District (LID) No. 1 Engineer 1352 08/20/2013 Kristie I=F300Minutes - Briefing on Alignment Options for thePublic Works Stone Mike, CityPeermaniedeman Ave./North Dakota St. Intersection Engineer 4 Page is\adtn\carol\tentatv-ag\2013\jWy 1 2013.docx INfeeting Banner ❑ Business INfeeting ❑ Study Session ❑ Special \Ieeting ❑ Consent_Agenda ❑ Meeting is Full . Workshop Nleeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM - Updated 1085 08/20/201330 MinuPu Greer CCWKSHO tes - Review Draft Sustainability Plan blic Works�::]Wright, M., PW Gaston Business Manager I 1358 08/20/2013 Kristie CCWKSHO10 Minutes - Briefing Two Intergovernmental Agreements Public Works Murchison R, Peerman to Provide Sewer and Water Service to River Terrace Senior Project Engineer 1378 08/20/2013 Judith Gray CCWKSHO 45 Minutes - Discussion of proposed actions on the Community Gray J, Sr Southwest Corridor Plan Development Transportation Planner I 1313 08/27/2013 Carol Krager August 27, 2013 City Council Business Meeting City Manager Wine Absent No Items scheduled as of July 1 2013 1314 09/03/2013 Carol Krager AA September 3, 2013 City Center Development Agency Meeting No Items scheduled as of July 1, 2013 I 1332 09/10/2013 Carol Krager AA September 10, 2013 City Council Business Meeting 1 09/10/2013 Carol Krager CCBSNS 10 Minutes - Receive Update from Washington County I�Management ity I Sheriff 1348 09/10/2013 Greer CCBSNS 60 Minutes - Conduct a Quasi-Judicial Public Hearing and Public Works Stone Mike, City Gaston Consider a Resolution Dispersing Local Improvement Engineer District (LID) No. 1 5 1 Page is\adm\carol\tentary ag\2013\july 1 2013.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting 13 Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/201311:06 AM-Updated 1377 09/10/2013 Judith Gray CCBSNS 30 Minutes - Consideration of a resolution acting on the Community Southwest Corridor Plan Development I 1316 09/17/2013 Carol Krager AAA September 17, 2013 City Council Workshop Meeting I 1294 09/17/2013 Judith Gray CCWKSHO 45 Minutes - Joint meeting with Tigard Transportation Community Gray J, Sr Advisory Committee Development Transportation Planner =total Time: 45 of 180 Minutes Scheduled 1317 09/24/2013 Carol Krager AAA September 24, 2013 City Council Business Meeting City Manager Wine Absent No items scheduled as of July 1 2013 1319 10/01/2013 Carol Krager AA October 1, 2013 City Center Development Agency Meeting No items scheduled as of July 1, 2013 1320 10/08/2013 Carol Krager AA October 8, 2013 City Council Business Meeting I 1274 10/08/2013 Kristie CCBSNS 20 Minutes - Consider a Resolution to Adopt the Westside Public Works Martin S, Parks Peerman rail Master Plan IManager otal Time: 20 of 100 Minutes Scheduled 6 Page is\adm\carol\tentatv ag\2013\july 1 2013.docx Meeting Banner ❑ Business Meeting ❑ Study Session Special Meeting 0 Consent Agenda Meeting is Full . Workshop Meeting "' City Council Tentative Agenda 7/1/201311:06 AM-Updated 1321 10/15/2013 Carol Krager AA October 15, 2013 City Council Workshop Meeting I 1238 10/15/2013 Greer CCWKSHO 15 Minutes - Briefing on Capital Improvement Plan Public Works Stone Mike, City Gaston Projects Engineer 1251 10/15/2013 Marissa CCWKSHO30 Minutes - Urban Forestry Code Revisions - 6 Month Community Daniels M, Assoc. Daniels Update Development Planner otal Time: 45 of 180 Minutes Scheduled 1322 10/22/2013 Carol Krager AA October 22, 2013 City Council Business Meeting ]No items scheduled as of July 1 2013 1333 E- 10/29/2013 Carol Krager n:: AA October 29, 2013 Town Hall, Time and Location TBA 7 Page is\adtn\carol\tentatv ag\2013\july 1 2013.docx AIS-1342 B. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Consent Item Agenda Title: Neighborhood Involvement Conmiittee Revised Bylaws Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson, City Management Item Type: Receive and File Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Should the Citv Council adopt revised bylaws for the Neighborhood Involvement Comrnittee� STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adopting the updated bylaws that reflect the changes made to the Neighborhood Network Program. KEY FACTS AND INFORMATION SUMMARY On Januarti-25,2011, the Tigard CAN, Council adopted Resolution No. 11-02 which changed the name and mission of the Committee for Citizen Involvement to the Neighborhood Involvement Committee. Bylaws and membership guidelines were put"I place to encourage participation iii the Neighborhood Network program and advocate involvement at the neighborhood level. Budget reductions in 2012 removed the funding for neighborhood giants, beautification projects and the need for steering committees to oversee those projects in each neighborhood. The Neighborhood Involvement Committee reviewed the 201 1 b),laws to reflect the current bylaws before Council today. These bylaws reflect changes to membership; to have one representative from each neighborhood area,giving preference to the area's blog administrator if they desire the position. Length of service has changed to a one-year term with a masnnum of four consecutive terms of service. Meeting frequency has changed to quarterly meetings (February, 1\1ay,August, November). OTHER ALTERNATIVES Council could retain the current bylaws and take no action. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION The last time the bylaws were amended was January 25, 2011 when the city re-organized the way_ the citizen involvement occurs. Attachments 2013 Neighborhood Involvement Committee Bylaws CITY OF TIGARD NEIGHBORHOOD INVOLVEMENT COMMITTEE BY-LAWS SECTION 1. CHARGE AND DUTIES A. The Neighborhood Involvement Committee hereafter referred to as the "Board" shall have no powers except as conferred by this resolution, City Charter, Tigard Municipal Code, or the Oregon Revised Statutes. B. The Board and its members shall conduct itself in a manner that's in keeping with applicable city and state laws pertaining to conduct and ethics. Any confirmed violation of the provisions of such laws shall be grounds for removal from the committee. C. The Neighborhood Involvement Committee is charged with oversight and development of the Neighborhood Network Program and its effectiveness. Specific responsibilities include: • Establishing standards for Neighborhood Network web pages. • Establishing standards for service as a Neighborhood Network Web Administrator. • Working with the staff liaison to develop an annual committee meeting schedule. • Produce an annual evaluation and report to City Council (either written or in person at a Council Workshop meeting) of the effectiveness of the Neighborhood Network program. D. The Board may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. SECTION 2. COMPOSITION A. The Board shall consist of 13 members with the following representation: • One representative from each of the city's 13 active Neighborhood Network Areas • First priority will be given to the neighborhood area's web administrator. SECTION 3. APPOINTMENTS A. One resident per area may volunteer to represent their neighborhood area for at least one year. B. Appointments shall be made by volunteering to serve as an area's representative. SECTION 4. TERM OF OFFICE A. Board members serve for a minimum term of one year and not more than four years. B. Any vacancy in the Board shall be filled by a volunteer from the same area for the unexpired portion of the term. The unexpired portion of a term does not count towards the fulfillment of the maximum number of allowed terms. C. Members may be reappointed for up to four (4) consecutive 1-year terms. D. Members shall receive no compensation for their services. Members may be reimbursed for incidental meeting expenses on approval of the staff liaison. NIC Bylaws Adopted 1/25/11 NIC-approved changes 11-14-12 1 CITY OF TIGARD NEIGHBORHOOD INVOLVEMENT COMMITTEE BY-LAWS E. An individual board member may not act in an official capacity except through the action of the board. F. A member who seeks to resign from the Board shall submit a written resignation to the chair of the Board, the staff liaison, or the city manager's office. If possible, the resignation should allow for a thirty (30) day notice so a replacement can be found. SECTION 5. ORGANIZATION OF THE BOARD A. At its first meeting of the year, and thereafter annually, the Board shall elect a Chair and a Vice Chair from its members who shall hold office at the pleasure of the Board. i. Chair. The chair shall have general directional powers over the Board. The chair shall preside at all meetings and, in consultation with support staff, set the agendas and notify the board of all meeting times and place. The chair shall also be an ex-officio member of all subcommittees and shall be the sole spokesperson for the Board unless this responsibility is delegated to the staff liaison. ii. Vice Chair. The vice chair shall assume the responsibilities of the chair if the chair is unable to do so. B. If the Chair should resign, the Board shall, at its next meeting, conduct an election and provide a replacement to fill the unexpired term. C. Staff liaisons are the primary contacts for City of Tigard boards and the primary interface between these bodies and the City Council, City Manager, and departments. Besides serving as a technical resource, staff liaisons are responsible for meeting logistics, member recruitment and recognition, recordkeeping, and monitoring board effectiveness. SECTION 6. MEETINGS A. The regular meeting of the Board shall be held on the date and time determined by the Board. B. The Board shall meet at least 4 times a year, roughly quarterly, at a time and place that is specified at least five (5) days in advance. C. The parliamentary authority for the Board is Robert's Rules of Order Revised, except where superseded by these bylaws or local, state, or federal law. D. The Chair may call a special meeting, and the Chair shall call a special meeting if requested by three or more members. The call shall state the purpose of the meeting. A notice of a special meeting must be in writing and communicated to all members at least three days before the meeting. E. Agendas and minutes shall be posted for public notice on the City of Tigard webpage and in the lobby of City Hall in compliance with Oregon Public Meetings law. All meetings shall be open to the public. NIC Bylaws Adopted 1/25/11 NIC-approved changes 11-14-12 2 CITY OF TIGARD NEIGHBORHOOD INVOLVEMENT COMMITTEE BY-LAWS F. A majority of votes of Board members present shall determine the official position of the Board on a given issue. G. The Chair shall vote on all matters before the Board unless having declared a conflict of interest. H. Board members shall not send or receive electronic communications concerning any matter pending before the Board during a Board meeting • Electronic Communications means e-mail, text messages, or other forms of communications transmitted or received by technological means. • Electronic Communications Devices means laptop computers, blackberries, cell phones, notebooks, or other similar devices capable of transmitting or receiving messages electronically. I. Board member shall not use electronic communication devices to review or access information regarding matters not in consideration before the Board during a Board meeting. SECTION 7. BOARD MEMBER RESPONSIBILITIES Members of the Board shall: A. Regularly attend meetings and contribute constructively to discussions, B. Consider and discuss issues from a citywide perspective, as well as that of particular stakeholder or interests, C. Strive to reach consensus on matters under consideration, D. Act with respect and consideration for the viewpoint of others. SECTION 8. ATTENDANCE If a member is unable to attend a meeting, he or she is expected to notify the staff liaison. If a member is absent from three 3 consecutive regularly scheduled meetings, the issue shall be placed on the upcoming agenda, and upon majority vote of the Board members present that position may be vacated. SECTION 9. QUORUM No official business shall be conducted without a quorum present. A quorum consists of seven (7) members, or a majority of sitting members, including any appointed alternates, present and voting. It does not include anyone who cannot participate due to a conflict of interest. SECTION 10. REMOVAL OF MEMBERS A. The City Council may remove members of the Board in accordance with Section 8. Attendance. B. The Council may also remove members, when, in its judgment the conduct of a member does not conform to the City of Tigard Code of Conduct for Boards, Commissions and Committees. NIC Bylaws Adopted 1/25/11 NIC-approved changes 11-14-12 3 CITY OF TIGARD NEIGHBORHOOD INVOLVEMENT COMMITTEE BY-LAWS SECTION 11. ANNUAL REPORT OF THE BOARD A. Not later than December 315` of each year, the Board shall prepare and file its Annual Report to the City Council. B. The Annual Report shall include a summary of key activities and proceeding and any specific suggestions or recommendations which the Board believes would be noteworthy to the Council. C. The Annual Report shall not be submitted unless approved by the Board. SECTION 12. AMENDMENTS These bylaws may be amended by a simple majority vote of all members of the Board at any meeting that has a quorum, provided written notice of the proposed amendment shall have been mailed to all members at least 14 days prior to the meeting at which such action is proposed to be taken. NIC Bylaws Adopted 1/25/11 NIC-approved changes 11-14-12 4 AIS-1374 C. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Consent Item Agenda Title: Approve Workers' Compensation Insurance for Cite Volunteers - Resolution Prepared For: Kent Wyatt Submitted By: Kent Wyatt, CitN, 1\1anagemcnt Consent Item Type: Resolution Meeting Type: Agenda Public Hearing Newspaper Legal Ad Required?: No Public Hearing Publication Date in Newspaper: Information ISSUE Should Tigard continue to provide workers' compensation insurance for city volunteers to protect them if they are injured during their volunteer work tune? STAFF RECOMMENDATION /ACTION REQUEST Approve resolution to provide workers' compensation benefits to city volunteers 7/1/13 through 6/30/14. KEY FACTS AND INFORMATION SUMMARY •Protect Tigard volunteers by providing workers' compensation insurance for thein when they volunteer with the Cite •Workers' compensation insurance is less costly and provides more benefits to the volunteer than health insurance. •Cm7 Council places high value on volunteers and the volunteer prograin and has provided this coverage for several sears to protect those volunteers who are injured during their work time with the city •Oregon lav requires cities to detertnine kvhether workers' comp insurance will be provided to volunteers (ORS 66.031). OTHER ALTERNATIVES 1. Provide health care coverage,accidental death and dismemberment coverage or no coverage at all rather than worker's comp coverage. 2. Insurance coverages other than workers'comp are more expensive and provide less coverage/benefit for the volunteer. COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION On 7/24/12, Cit)-Council approved volunteer workers' comp coverage for n'13. Fiscal Impact Cost: 13,953 Budgeted (yes or no): Yes Where Budgeted (department/program): All departments Additional Fiscal Notes: Workers' Comp insurance expendirures for volunteers are included in the FY2013 budget. Attachments Council Resolution Volunteer Roster- Exhibit A AIS-1381 D. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Consent Item Agenda Title: Contract Award-Jack Park Improvements Phase 1 Prepared For: Joseph Barrett Submitted By: Joseph Barrett,Financial and Information Services Local Contract Item Type: Motion Requested Meering Type: Review Board Public Hearing Newspaper Legal Ad Required?: No Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for the construction of the Jack Park Phase 1 Improvements project to Green Thumb Landscape? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends the Local Contract Review Board award the contract for the construction of the Jack Park Phase 1 Improvements project to Green Thumb Landscape and authorize the City Manager to take the necessary steps to fully execute the contract. KEY FACTS AND INFORMATION SUMMARY In 2006,Tualatin Valley Fire and Rescue gVF&R) purchased property at 12617 SW Walnut Street,and a new fire station was constructed on a portion of the site. The remaining 1.5-acre parcel,which is adjacent to Jack Park,was sold to the city. With the addition of the property,Jack Park is now seven acres and spans both sides of Krueger Creek. The additional property offers a unique opportunity to connect Jack Park to Walnut Street and improve pedestrian access and the overall visibility of the park. With this in mind,a conceptual park master plan was completed in May, 2012 following two community meetings in the spring of 2012. This project is the first phase of the master plan,and includes a trail connection with a bridge over Krueger Creek to the existing portion of the park and pedestrian access to the community room at Tualatin Valley Fire and Rescue Station 50. A 112 foot long bridge from Western Wood Structures will be installed over Krueger Creek and cement trails will connect the park to the parking and access along Walnut Street. The future phases planned for the park include a small playground and community gardens on the land adjacent to TVFR. Staff issued an Invitation to Bid (ITB) on June 5,2013 for the construction of the Jack Park Improvement-Phase 1 project. The received four (4) responses to the ITB: •Green Thumb Landscape- $316,372 •GSE, Inc. -$317,149 •Paul Brothers, Inc. - $325,808 •Keystone Contracting, Inc. - $344,600 •Engineers Estimate-$360,050 Staff reviewed the received bids,including requesting additional information from each bidder regarding the qualifications of their bridge installer(as required by the ITB). After thorough review, staff has concluded that Green Thumb Landscape is the lowest responsible bidder and as such receives staff recommendation for award. OTHER ALTERNATIVES The Local Contract Review Board may elect to reject the award of the contract and direct staff to reissue the Invitation to Bid. COUNCIL GOALS,POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time this contract award has been presented to the Local Contract Review Board. Fiscal Impact Cost: $316,372 Budgeted (yes or no): Yes Where budgeted?: Parks Capital Additional Fiscal Notes: The project is part of the FY 2014 Adopted Budget and C11'. The budget has $330,000 for contracted construction costs. The estimated total for this contract is $316,372 and will be charged to the Parks Capital Fund. The Parks Bond Fund will transfer sufficient funds into the Parks Capital Fund to full- fund this contract. Attachments A'a file(,)ullucbed. AIS-1375 4. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): 15 Minutes Agenda Title: Review Options for Potential Ballot Measure Revise Urban 1Zcnc-,val Charter Language Prepared For: Toby L.aFrance Submitted By: Toby LaFrance, Financial and Inforniation Services Executive Session -End of Item Type: Update,Discussion,Direct Staff Meeting Type: Mtg. Public Hearing: No Publication Date: Information ISSUE Staff will present options for tuning, cost, and content of a potential ballot measure. The purpose of the measure will be to revise language in the City Charter or Urban Renewal Plan to clarify use of tax increment financing for public/private partnerships. STAFF RECOMMENDATION / ACTION REQUEST Staff seeks direction on: 1) Council desire to pursue a ballot measure 2) Preferred date of measure 3) Content of measure KEY FACTS AND INFORMATION SUMMARY In the Executive Session on June 18, Council directed staff to return with options fora ballot measure. The key decision points are: •Timing- November 2013 or May 2014 •Election Cost- November will have a cost where May would not have a cost for the city.The November election cost would be apportioned to each jurisdiction with an issue on the ballot. The greatest potential cost would be $1.50-$2.00 for Tigard's 27,478 voters, or approxirnatel\- $55,000 if Tigard's issue was the only matter on the ballot in November. • Opportunity- November ballot will accelerate ability of CCDA to privately borrow to finance public/private partnerships using tax increment financing •Ballot Content- 1) Change Charter to conform with current urban renewal and taxing law or seek other route such as reaffirmation of urban renewal plan in all its facets. 2)To what extent does Council want to be explicit in the potential use for public/private partnerships? OTHER ALTERNATIVES Not pursue a ballot measure and limit the CCDA to funding public infrastructure. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Executive Session on Junc 18, 2013. Attachments No jile(�)alladjed. JORDAN RAM I S PC ATTORNEYS AT L A W Two Centerpointe Dr 6th Fl Phone: (503)598-7070 Lake Oswego OR 97035 Toll Free: (888)598-7070 www.jordanramis.com Fax: (503)598-7373 LEGAL MEMORANDUM SUPPLEMENTAL PACKET TO: City Council FOR —7 q 12 D)3 FROM: Tim Ramis and Damien Hall (DATE OF MEETING) DATE: July 9, 2013 RE: Potential Charter Amendment to Fully Utilize URA Plan File No. 50041-36799 PRIVILEGED AND CONFIDENTIAL ATTORNEY-CLIENT COMMUNICATION Issue: Based on the language of the Tigard City Charter("Charter"), there is uncertainty as to whether the City Center Development Agency("CCDA") has the authority to add projects to the Downtown Urban Renewal Plan ("Plan") without a vote of the people. The language of the Plan is clear that the Plan can be amended to add a project as a minor amendment or Council Approved Amendment, neither of which require a vote. See pages 34 and 35 of the Plan. However, the Plan is subservient to the Charter, and the uncertainty noted by bond counsel stems from the provision in Charter Section 48, which reads as follows. "Any urban renewal plan or amendment thereof hereafter proposed or adopted shall require that the plan, including the method of financing same, shall be approved by the voters at a regular or special City election in May or November, if such plan or amendment would or could involve-the levying of a tax on properties outside the urban renewal area to pay the debts or obligations to be incurred in carrying out the plan." The concern is that the addition of a project to the Plan could result in some level of impact to the tax rates outside of the urban renewal area. The "would or could" language of Charter Section 48 can be construed very broadly, and could potentially be applicable to addition of a new project to the Plan, in the following situation. Page 1 50014-36794 Memo re Charter Amendment on URA Plan.DOCX\DRH/7/9/2013 If all of the projects in the Plan are completed, and the CCDA has not reached the maximum indebtedness, then the remaining tax increment proceeds are disbursed to the overlapping tax jurisdictions, whose levying is not geographically limited to the urban renewal area. An additional project would cause there to be fewer tax increment proceeds to disburse upon such an occurrence, and thereby "would or could" impact the effective tax proceeds of jurisdictions that are levying outside of the urban renewal area. Of note is that such a disbursement is a result of state tax Measures 5 and 50, which were adopted subsequent to Charter Section 48, so this scenario was not likely anticipated by the drafters of Charter Section 48, nor the voters that passed it. In sum, the above situation is unlikely to occur mainly because of the low probability that all of the existing projects in the Plan would be built, but the "would or could" language of Charter Section 48 is broad enough for bond counsel to opine that sufficient uncertainty exists so that if the CCDA did add a project to the Plan, bond counsel's ability to bring bonds to market could be impaired for such projects. Proposal: The following amendment to section 48 of the Charter would meet the objectives of the City on this issue. Additions are in bold underline and deletions in Seat. Section 48. Any urban renewal plan or amendment thereof hereafter proposed or adopted shall require that the plan, including the method of financing same, shall be approved by the voters at a regular or special City election in May or November, if such plan or amendment permits the City or the Allency to impose additional property taxes on properties outside the urban renewal area to pay the debts or obligations to be incurred in carrying out the plan. Notwithstanding the foregoing, separate approval at an election is not required for: (1) Expenditures by the City, as distinguished from the urban renewal agency, which have been duly identified and included in a duly adopted City budget; or (2) Issuance of Bancroft bonds (ORS 223.205 to 223.295) in connection with assessments for local improvement districts, if such issuance is otherwise authorized by law. By clearing up this overly broad language, the City achieves the following: • Conforms the Charter to the likely intent of the drafters and voters, negating the unintended impact of subsequent state laws. • Allows the Plan to be amended pursuant to the terms of the Plan, without potential challenge based on the Charter. • Allows the CCDA to add projects to the Plan without a vote of the people. Page 2 50014-36794 Memo re Charter Amendment on URA Plan.DOCX\DRH/7/9/2013 • Allows the City's bond counsel to make required representations to sell bonds to finance added projects. The other option that has been suggested is to remove Charter Section 48 in its entirety. Charter Section 48 appears to make sense mostly as an assurance to voters that property taxes outside the urban renewal area would not go up without a vote, as opposed to a practical directive, it not clear that there would be much, if any, difference in the effect of the a full repeal versus the above amendment. With regards to the addition of projects to the Plan, both options would result in the same outcome. Page 3 50014-36794 Memo re Charter Amendment on URA Plan DOCX DRH/7/9/2013 AIS-1386 7. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Agenda Title: APPROVE CCDA MINUTES Submitted By: Carol Krager, City Management City Center Development Item Type: Motion Requested Meeting Type: Agency Public Hearing Newspaper Legal Ad Required?: No Public Hearing Publication Date in Newspaper: Information ISSUE APPROVE CCDA MINUTES • June 4,2013 STAFF RECOMMENDATION /ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY N/A OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS,POLICIES,MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION N/A Attachments Tune 4, 2013 CCDA Minutes AIS-1362 8. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): 30 Minutes Agenda Title: Roundtable discussion with Tigard Downtown Alliance Group Submitted By: Sean Farrelly, Community Development City Center Development Item Type: Update,Discussion,Direct Staff Meeting Type: Agency Public Hearing Newspaper Legal Ad Required?: No Public Hearing Publication Date in Newspaper: Information ISSUE Roundtable discussion with representatives of Tigard Downtown Alliance group. STAFF RECOMMENDATION /ACTION REQUEST Staff recommends participating in the discussion with representatives of the emerging Tigard Downtown Alliance group (made up of property, business owners,the Chamber of Commerce, and other stakeholders). The group will discuss their activities to date and plans for forming a formal organization. KEY FACTS AND INFORMATION SUMMARY In January 2013, a group made up of primarily downtown property owners began meeting on various topics of mutual interest. The group has since expanded to include business owners,the Tigard Area Chamber of Commerce,members of the City Center Advisory Commission,and other stakeholders. The group is currently investigating tax-exempt non-profit formation,bylaws,organizational structure and funding options. Supporting the formation of a Downtown organization was identified as a priority by Michele Reeves in her 2011 Identity and Recommendation report,and in the 2011 Five Year Review of Urban Renewal and 2007 Downtown Development Strategy (Leland). In October 2011, the CCDA Board discussed a CCAC recommendation to provide financial support for the formation of a downtown organization. At that time the CCDA Board directed staff to provide financial support for a consultant to work with downtown businesses on marketing and event organization. OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION October 18,2011—consideration of CCAC recommendation to financially support the formation of a Downtown organization. Attachments No files)attached AgendaQuick©2005-2013 Destiny Software Inc.,All Rights Reserved SUPPLEMENTAL PACKET FOR -i I q L01.3 (DATE OF MEETING) do- Tigard Downtown Alliance presentation to CCDA 1. Scope &Objective A. Supports Leland Report Downtown Development Strategy recommendation (2007) B. Supports Reeves downtown Identity& Recommendation report (2011) C. Supports the Urban Renewal 2011 five year review plan D. Objectives include leveraging opportunities, cohesive group voice, two information conduit, collaborative business solution forum, conflict resolution, regular meetings, attracting new businesses, low initial dues structure to attract largest population. E. Create a partnership alliance between all interested stakeholders in the downtown area F. Review the mission statement G. Looking ahead — permanent address, paid part time staff, event support, marketing downtown to customers, grant opportunities 2. History A. Richard Shavey acknowledgement B. Met for the past 6 months as interested property owners, then expanded the group to include businesses, COT,TCOC and other interested parties C. Volunteer driven with 100's of hours of research and development to bring us to where we are today 3. Structure A. Show bubble chart with explanation detail of each area B. Describe alliance as a useful partnership (assisting each other) 4. Tools A. Show brochure B. Outreach opportunity with assistance from stakeholders 5. Financial Needs/Support Request A. Initial identified costs for startup include: legal fees (1000), CPA fees (2000-3500), D&O Insurance (1000-1500), business license (100), fiscal agent fees (10%), printing & mailing (tbd), state filing fees (100), advertising (500), operating capital & miscellaneous (1000- 2500) B. 8,500 is the initial request for the above outlined expenses C. Full proposed budget presented for the 2014 budget cycle 6. Q&A S MENTAL PACKET FOR o (DATE O EETING) Do/ nto n COT Ti6rd TACC arketing Events Contract Grants for DT DTT Events Marke ❑Funding Tigard Events -marketing *Matching Grants *Events -Facade Imp Programs Grants •Website *Tenant Imp Grants *Social Media ❑Connections Fiscal Agent DAdvocacy Members TDA COT_ City of Members Tigard Members TACO- Tigard Area Chambers Business Interested Part' s of Commerce Owners Property TDA- Tigard Owners Downtown Alliance SUPPL MENTAL PACKET FOR - 6 (DATE OF MEETING) M Tiga TDA Downtown Exciting things are happening Alliance Downtown. join forces with us 14 so the Downtown Heart o.f g Ti and Tigard Downtown Alliance Join us to help grow invites all passers-by to 12345 SW Main Street Downtown Tigard rediscover the Main Street area, Tigard, OR 97223 and prove that "We are not just into an exciting a drive-by district!" business district For More Information Contact: where businesses can thrive and your Steve DeAn elo g customers will want 503-620-9020 steve@cateringbydeangelos.com to live, work, shop and play. Mike Stevenson 503-314-4201 mstevenson@bbprintsource.com g TDA n ZI ,. � '� Obi � v � •+� ��.' +� O +� o i r s. o � f , U Reasons to Join TDA: a Opportunities to leverage together 0 3 We're mutually beneficial to .F �ac 3 businesses and property owners Our mission is to represent the Cohesive group voice to �n Downtown leaders (property and communicate your needs and wants U oN H • 0 business owners) to guide the changes A two way information conduitwith the City of Tigard during this � needed for a vibrant and thriving transition time a Downtown for the benefit of the • Collaborative business solutions Qj entire community. forum o • Conflict resolution c • Low initial dues structure for z z v -b a affordability, $40 prorated for 2013, and $80 for 2014 if paid by August a ,� 31, 2013. 3 0 0 Q W Let's build awareness of the Tigard v, cmv N c N Downtown Alliance by bringing o `C businesses together with the promotional q O help of the Tigard Chamber, the y b resources of the City of Tigard and other interested parties. wool --