Reitmeier Mechanical ~ C140025 City of Tigard
July 20, 2016
Reitmeier Mechanical
Attn:Jeff Jensen
19570 SW 90th Ct
Tualatin OR 97062
REF.: Mechanical/HVAL Preventative Maintenance and Inspection Services
Period: September 1,2016 through August 31, 2017
CONTRACT NOTICE OF AWARD - RENEWAL
Dear Mr.Jensen
The City of Tigard has determined that your company has performed in accordance with the
requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension
clause contained in the terms and conditions of the Agreement, desires to exercise its second (3)
one-year extension to the Contract effective from September 1, 2016 through August 31, 2017.
This renewal period shall be governed by the specifications, pricing, and the terms and conditions
set forth per the above referenced Contract.
Please acknowledge acceptance of this renewal by signing this document in the space
provided below and returning it to me within ten (10) days. You may keep a copy for your
records.
The City looks forward to doing business with Reitmeier Mechanical.
Sincerely,
0 r
Jamie Greenberg
Purchasing Assistant
503-718-2492
jamie@tigard-or.gov
I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all
requirements, terms,
,aand
�conditions as set forth in the above referenced Contract.
Company: ILQ A A V Y ICAp�/' Signed:
Date: _' l I L2 Printed: S Z
City of Tigard
December 24, 2015
Reitmeier Mechanical
Attn:Jeff Jensen
19570 SW 9011, Ct
Tualatin OR 97062
REF.: Mechanical/lIVAL Preventative Maintenance and Inspection Services
Period: September 1,2015 through August 31,2016
CONTRACT NOTICE OF AWARD - RENEWAL
Dear Mr.Jensen
The City of Tigard has determined that your company has performed in accordance with the
requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension
clause contained in the terms and conditions of the Agreement, desires to exercise its second (2)
one-year extension to the Contract effective from September 1, 2015 through August 31, 2016.
This renewal period shall be governed by the specifications, pricing, and the terms and conditions
set forth per the above referenced Contract.
Please acknowledge acceptance of this renewal by signing this document in the space
provided below and returning it to me within ten (10) days. You may keep a copy for your
records.
The City looks forward to doing business with Reitmeier Mechanical.
Sincerely,
Jamie Greenberg
Purchasing Assistant
503-718-2492
jam e@tigard-or.gov
I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all
requirements, terms, and conditions as set forth in the above referenced Contract.
Company: Signed:
Date: 1 2 1 — 2c+a3 Printed: a �'S z
City of Tigard
July 1, 2014
Reitmeier Mechanical
Attn:
19570 SW 90th Ct.
Tualatin, OR 97062-7505
REF.: City of Tigard Agreement for Services-HVAC Maintenance Service
Period: August 31, 2014 through August 31, 2015
CONTRACT NOTICE OF AWARD — RENEWAL
Reitmeier Mechanical contract #C140025
Dear Mr.
The City of Tigard has determined that your company has performed in accordance with the
requirements of our Agreement. Therefore, the City of Tigard, pursuant to the
renewal/extension clause contained in the terms and conditions of the Agreement, desires to
exercise its first (1st) one-year extension to the Contract effective from August 31, 2014
through August 31, 2015. This renewal period shall be governed by the specifications,
pricing, and the terms and conditions set forth per the above referenced Contract.
Please acknowledge acceptance of this renewal by signing this document in the
space provided below and returning it to me within ten (10) days. You may keep a
copy for your records.
The City looks forward to doing business with Reitmeier Mechanical in the next year.
Sincerely,
6 Uix
Michelle Wright
Business Manager
503-718-2445
MichelleW@tigard-or.gov
I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all
requirements, terms, and conditions as set forth in the abo erenced Contract.
Company: Signe
r—
Date: — — Printed: I ` 6VS
13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171
TTY Relay: 503.684.2772 0 www.tigard-or.gov
City of Tigard- Contract Summary Form
(Form must accompany every contract
Contract Title: HVAC heating/air conditioning maintenance Number:(fjigoOc-�5
Contractor: Reitmeier Mechanical Contract Total: 27,500
Summary Overview:
The Cite requires the services of a l\'lechanical%HVAC Contractor to provide
labor, material and equipment to perform preventative maintenance and uispection
of HVAC heating/air conditioning systems at various City facilities.
Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ❑ Low
Risk Reduction Steps:
Contract Mgr: i Ext:_ i L5 Dept: y- r
Type: ❑ Purchase Agreement ❑ Personal Service •General Service ❑ Public Improvement ❑ IGA
❑other Start: LAM & '&A End: ak, f
Firm Amount/Score
Quotes/Bids/Proposals: Reitmeier 1\1echanical
Account String Fund-Division-Account Work Order-Activity Type Amount
Year 1 650.6400.54001 $27,500.00
Year 2 650.6400.54001 $27,500.00
Year 3 650.6400.54001 $27,500.00
Year 4 650.6400.54001 $27,500.00
Year 5 650.6400.54001 $27,500.00
Approvals LCRB Date
Department Comments:
Department Signature:
Contracting Comments: P�
v
Contracting Signature:
City Manager Com nts:
City Manager Signature:
v
c c5oaS
CITY OF TIGARD,OREGON
AGREEMENT FOR SERVICES RELATED TO
MECHANICAL/HVAC PREVENTATIVE MAINTENANCE AND INSPECTION SERVICES
THIS AGREEMENT made and entered into this 11`''of September,2013 by and between the City of
Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and Reitmeier
Mechanical,hereinafter called"Contractor",collectively known as the "Parties."
RECITALS
WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and
WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes
for which City requires the services;and
WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the
services described in Contractor's bid or proposal;
THEREFORE,The Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to Mechanical/HVAC Preventative Maintenance
and Inspection Services as detailed in Exhibit A — Scope of Services and by this reference
made a part hereof.
2. EFFECTIVE DATE AND DURATION
Contractor shall initiate services upon receipt of City's notice to proceed, together with an
executed copy of this Agreement. This Agreement shall become effective upon the date of
execution and shall expire,unless otherwise terminated or extended, on August 31, 2014. The
City and Contractor may mutually agree in writing, to four (4) additional one (1) year extension
to this Agreement. The execution of any extension period must be completed no less than
thirty (30) days prior to the end of any contract year. The total life of this contract may not
exceed five (5)years. All services shall be completed prior to the expiration of this Agreement.
3. COMPENSATION
City agrees to pay Contractor an amount not exceeding Twenty Seven Thousand Five Hundred
and No/100 dollars ($27,500.00) annually for performance of those services described herein,
which payment shall be based upon the following applicable terms:
A. Payment will be made in installments based on Contractor's invoice, subject to the
approval by the City,and not more frequently than monthly. Payment shall be made
only for work actually completed as of the date of invoice.
B. Payment by City shall release City from any further obligation for payment to
Contractor, for services performed or expenses incurred as of the date of the
invoice. Payment shall not be considered acceptance or approval of any work or
waiver of any defects therein.
C. Contractor shall make payments promptly, as due, to all persons supplying labor or
materials for the prosecution of this work.
D. Contractor shall not permit any lien or claim to be filed or prosecuted against the
City on any account of any labor or material furnished.
E. Contractor shall pay to the Department of Revenue all sums withheld from
employees pursuant to ORS 316.167.
F. If Contractor fails, neglects or refuses to make prompt payment of any claim for
labor or services furnished to Contractor or a subcontractor by any person as such
claim becomes due, City may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in
this manner shall not relieve Contractor or their surety from obligation with respect
to any unpaid claims.
G. Contractor shall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one work week except for individuals under the contract
who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to
209 from receiving overtime.
H. Contractor shall promptly, as due, make payment to any person, co-partnership,
association or corporation, furnishing medical, surgical, hospital care or other needed
care and attention incident to sickness or injury to the employees of Contractor or all
sums which Contractor agrees to pay for such services and all moneys and sums
which Contractor collected or deducted from the wages of employees pursuant to
any law, contract or agreement for the purpose of providing or paying for such
service.
I. The City certifies that sufficient funds are available and authorized for expenditure to
finance costs of this contract during the current fiscal year. Appropriations for future
fiscal years shall be subject to budget approval by the City Council.
4. ASSIGNMENT/DELEGATION
Neither party shall assign or transfer any interest in or duty under this Agreement without the
written consent of the other and any attempted assignment or transfer without the written
consent of the other party shall be invalid.
5. SUBMITTING BILLS AND MAKING PAYMENTS
All notices and bills shall be made in writing and may be given by personal delivery,mail or fax.
Payments may be made by personal delivery, mail, or electronic transfer. The following
addresses shall be used to transmit notices,bills,payments,and other information:
Attn: Nick Nissen Attn: Jeff Jensen
Address: 13125 SW Hall Blvd. Address: 19570 SW 90'' Ct
Tigard,Oregon 97223 Tualatin, OR 97062
Phone: (503) (Project Mgr's phone #) Phone: 503-603-0205
Fax: (Project Mgr's fax#) Fax: 503-603-0150
Email: ngn@tigard-or.gov Email: jeff.jensen@reitmeiermechanical corn
G. TERMINATION
The parties agree that any decision by either party to terminate this Agreement before 31"
da�of September, 2014 shall be accompanied by thirty (30) days written notice to the other
party prior to the date termination would take effect. There shall be no penalty for early
termination. If City terminates the contract pursuant to this paragraph, it shall pay Contractor
for services rendered prorated to the date of termination.
7. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and
transcripts.
8. FORCE MATEURE
Neither City nor Contractor shall be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or negligence
on the part of the parties so disenabled, including but not restricted to, natural disaster, war,
civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike,
freight embargo, unusually severe weather or delay of subcontractor or supplies due to such
cause; provided that the parties so disenabled shall within ten (10) days from the beginning of
such delay, notify the other party in writing of the cause of delay and its probable extent. Such
notification shall not be the basis for a claim for additional compensation. Each party shall,
however,make all reasonable efforts to remove or eliminate such a cause of delay or default and
shall, upon cessation of the cause, diligently pursue performance of its obligation under the
Agreement.
9. NON-DISCRIMINATION
Contractor agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans
with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules
established pursuant to those laws.
10. INDEMNITY/HOLD HARMLESS
Contractor shall defend,indemnify and hold harnmless City, City's officers, employees, agents
and representatives from and against all liability, claims, demands, judgments, penalties, and
causes of action of any kind or character, or other costs or expenses incidental to the
investigation and defense thereof, of whatever nature, resulting from or arising out of the
activities of the Contractor or its subcontractors, agents, or employees under this contract,
except, however, that the foregoing shall not apply to liability that arises out of City's sole
negligence.
11. INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the
term of this contract. Such insurance shall cover all risks arising directly or indirectly out of
Contractor's activities or work hereunder.
The policy or policies of insurance maintained by the Contractor shall provide at least the
following limits and coverages:
A. Commercial General Liabilit3:Insurance
Contractor shall obtain, at contractor's expense,and keep in effect during the term
of this contract, Comprehensive General Liability Insurance covering Bodily Injury
and Property Damage on an "occurrence" form (1996 ISO or equivalent). This
coverage shall include Contractual Liability insurance for the indemnity provided
under this contract. The following insurance will be carried:
Coverage Limit
General Aggregate 3,000,000
Products-Completed Operations Aggregate 2,000,000
Personal&Advertising Injury 1,000,000
Each Occurrence 2,000,000
Fire Damage (any one fire) 50,000
Medical Expense (any one person) 5,000
B. Business Automobile Liability Insurance
If Contractor will be delivering any goods or services which require the use of a vehicle,
Contractor shall provide City a certificate indicating that Contractor has business
automobile liability coverage for all owned, hired, and non-owned vehicles. The
Combined Single Limit per occurrence shall not be less than$2,000,000. Said insurance
shall name City as an additional insured. If Contractor hires a carrier to make delivery,
Contractor shall ensure that said carrier complies with this paragraph.
C. Workers' Compensation Insurance
The Contractor and all employers providing work, labor or materials under this
Contract that are either subject employers under the Oregon Workers'
Compensation Lav and shall comply with ORS 656.017, which requires them to
provide workers' compensation coverage that satisfies Oregon law for all their
subject workers or employers that are exempt under ORS 656.126. Out-of-state
employers must provide Oregon workers' compensation coverage for their workers
who work at a single location within Oregon for more than 30 days in a calendar
year. Contractors who perform work without the assistance or labor of any
employee need not obtain such coverage. This shall include Employer's Liability
Insurance with coverage limits of not less than$500,000 each accident.
D. Insurance Carrier Rating
All coverage provided by the Contractor must be underwritten by an insurance
company deemed acceptable by the City. The City reserves the right to reject all or
any insurance carrier(s) with an unacceptable financial rating.
E. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall
furnish a Certificate of Insurance to the City. No contract shall be effected until the
required certificates have been received and approved by the City.
The procuring of such required insurance shall not be construed to limit contractor's liability
hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount
of any damage,injury,or loss caused by negligence or neglect connected with this contract.
12. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract, the parties agree
that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and
court costs, including witness fees (expert and non-expert), attorney's fees and court costs on
appeal.
13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal, state and local laws,rules and regulations,
including, but not limited to, the requirements concerning working hours, overtime, medical
care, workers compensation insurance, health care payments, payments to employees and
subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and
279C, the provisions of which are hereby made a part of this agreement.
14. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument in the proposal of the contract, this instrument shall
control and nothing herein shall be considered as an acceptance of the terms of proposal
conflicting herewith.
15. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction, the validity of the remaining terms and provisions shall
not be affected to the extent that it did not materially affect the intent of the parties when they
entered into the agreement.
16. INDUSTRIAL ACCIDENT FUND PAYMENT
Contractor shall pay all contributions or amount due the Industrial Accident Fund form that
Contractor or subcontractors incur during the performance of this Agreement.
17. COMPLETE AGREEMENT
This Agreement,including the exhibits,is intended both as a final expression of the Agreement
between the parties and as a complete and exclusive statement of the terms. In the event of an
inconsistency between a provision in the main body of the Agreement and a provision in the
Exhibit, the provision in the main body of the Agreement shall control. In the event of an
inconsistency between Exhibit A and Exhibit B, Exhibit A shall control. No modification of
this Agreement shall be effective unless and until it is made in writing and signed by both
parties. No waiver, consent, modification, or change of terms of this Agreement shall bind
either party unless in writing and signed by both parties. Such waiver,consent,modification, or
change if made, shall be effective only in specific instances and for the specific purpose given.
There are no understandings, agreements, or representations, oral or written, not specified
herein regarding this Agreement. Contractor, by the signature of its authorized representative,
hereby acknowledges that Contractor has read this Agreement,understands it and agrees to be
bound by its terms and conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Contractor has executed this Agreement on the date hereinabove first written.
Approved by Tigard's Local Contract Review Board: September 10,2013
CITY OF TIGARD REITMEIER HANICAL
By: Authorized City Represdntative By:A thorized Contractor Representative
Date Date
EXHIBIT A
TIGARD CURRENT EQUIPMENT LIST
Customer: CITY02-City of Tigard Acct Since: 1 t2212011
ServieeSite: City of Tigard Canterbury Contact: Nick Nissen Number: 1660
10490 SW Canterbury (603)639-4171 Carrier, Service
Tigard,Oregon 97222
Yr Model l - Paris Reouirad Werra t, E—
ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Oty Descriptlon Parts Labor
861 Yes Lennox Industries LF3-165 UH-1 Storage Roan Storaiie Room Now Now
5874000007
882 Yea Arnenan Standard SGF-75L-E2 UH-2 Storage Room Stamps Room None None
H64CO01591
Customer: CITY02-City of Tigard Acct Since: 1=2011
Service Site: City of Tigard City Han Contact: Nick Nissen Number- 1179
13125 SW Hall Blvd (503)6394171 Center: Service
City Hall
Tigard,Oregon 97223
Yr Model l — Parts Required Warranty Expires
tD Agree 7 Make Mfg Serial Number Sys ID Unit Lo—fim Equip Serves Qty Description Parts Labor
2057 Yes Carrier Corp 38HDCO24331LA CU-1 Roof None None
3202X30088
2096 Yes Carrier Corp FB48N1024000AAAA AH-1 Cr3M space on 1 00W FILTER 2OX20X1 NO" Note
1203A63903 rod
2050 Yes Carrier Corp. 48HJEWBYM-541 C RTU-6 Roof 4.ODODO FILTER 16X29%2 Norte Noire
72003610399 1.ODODD BELT A-53
1,OWDO BELTBX40
2100 Yea Carrier Cap. 48HJE012YM371C RTU-7 Roo! 1,OOW0 BELT BX-d0 None Noes
1903050479
4.Or1t10D FILTER 20%20X2
1.00WD BELT B-48
2101 Yea Carrier Corp. 48HJF004YM-S41HE RTU-S Rod 2,000DO FILTER i6X25X2 None Noire
2003610385 1.00000 BELT BX-36
I.ODODO BELT A-39
2102 Yes Cames 48HJE012HM•571H RTU-9 Roo/ 4.00000 FILTER 20%20X2 None None
17036300488
1.00000 BELT 6-48
1.00DDD BELT BX-40
21 D3 Yea Carries 48HJP000YM-541CA RTU-10 Roof 1.00000 BELT 8.40 Norse None
2003610305 2.00000 FILTER 16X25X2
1.00ODO BELT SX-36
2104 Yes Need Make NEED MODEL, EF-1 Rod Notie Narro
WA
2105 Yes Need Make NEED MDDEL EF-2 Rod None None
WA
Yr Model I Parts Rawuired
ID Agree? Make Mfg Serial Number Sys 10 unit Location Equip Servae Qty Description parts Labor
2108 Yea Cartier Corp. 38.AN-009120 CU-14 Rad None None
G7G4Y11111
2729 Yee Cartier Corp. CCN CTR-1 Need Location None Nine
5257 Yes Carer Corp, 2003 40CINBOMICO AC-14 Stud* NO" NOW
2703Y40921
Service Site: City of Tigard Engineering Contact. Nick Nissan Nulabor• 1779
13125 SW Hall Blvd. (503)3273471 Cerner: Service
Modular 141 IEngi nearing)
ngard,Oregon 97223
Parts Rsouired Warranty Esoirea
Yr Model i
ID Agnte 7 Make Mfg Serial Number Sye ID Unit Location Equip Serves City Description Parts Labor
2666 Yes Inlertherm AVVY04813AVAAI5 WJ•1 South Modular South Modular'Trall& 1.ODODO FILTER 20X56X1 Hons Nae
A000953612 Trailer
Service Site: City of Tigard inepsctions Contact: Nick Nieeen Number. 1780
13126 SW Hall Blvd. {603(6394171 Center: Se"IeD
Modularif2(Inspectors)
Tigard,Oregon 97273
Parts Reauirad Warranty Emiras
Yr Modell
ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves qty Description Pars Labor
21167 Yea Bard Mfg,Cc. Wr1301-AOOEKX)O(E "0-1 From of N. N.Mo Lplar 1.00330 FILTER 15X3OXi None None
132M981p50982-0 tdodufar
2
2868 Yes Bard Mfg Cc. 1+r+301-AOOXXXXXE WU-2 Bade of N. N.falodulsr 1.00330 FILTER 16%30X1 None Nona
132C971092599-0 Modwar
2
Service Site: City of Tigard Library Contac: Nick Nissan Number: 1682
13600 SW Hall Blvd (503)6384171 Center: Service
Library
Tigard,Oregon 97223
Pres Reouired Warranty Eaoire8
Yr Madel l
ID Agree 7 Make Mfg Serial Number Sys in Unit Location Equip Sores Oty Description Parts Labor
2009 Yee Camay Corp. 50ZNK06OL7K72819 AHU-1 2nd floor Roof 8.00000 FILTER 24%24X2 None Nona
51OF70450 601100) FILTER 20X24X2
400000 BELT 3VX-800
2.00000 BELT 5VX-1180
600000 FILTER 24X24X18 BAG
6.00000 FILTER 2'0%24X18 BAG
2010 Yes Carrier Gorp. %ZNK0401-4)(726% AHU-2 2nd Fbor Roo! 2.00000 BELT 5V)(-SW Nona Nona
5103F70461 2.00DDD BELT BX-77
6.00000 FILTER 20X20 18 BAG
3,00000 FILTER 16%20X2
9.ODWO FILTER 20%24X2
800000 FILTER 2OX20XIB BAG
2011 Yes Carrier Corp. SOAY-035AP-72819 AHL-3 West Rooftop 5.00000 FILTER 2OX2OX4 Nana None
5103F70131 5.00000 FILTER 20X24X4
2.00WO BELT EX-30
2A000D BELT 5VX-500
2674 Yea Baklor VD4108 WP I Boller Room None None
M031)9400213
2575 Yes Baldor YM3106 HVVP-2 Boller Roan None None
34FI2472
2876 Yes Baldor EANIM1107 MNP-3 BoW Rain None None
f0307223988
2877 Yes Baldor EAW3247 HWP4 Baer Room None None
F0307224003
50rv1-Slw City of Tigard Library Contact; Nic*Nissan Number. 1662
13900 SW Hall Blvd (5031639-4171 Centra Service
Library
Tigard,Oregon 97223
Yr Model 1 Part&Raouired Warranty Exolres
t) Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Parts Labor
2670 Yes Taco 10013 HWP-5 Conrerence Conference Room Slorage None None
NEED SN Room Storage
2676 Yes Grundfos UP-15-18SF RHVVP-1 Staff Janiwr Room Nona None
NEED SN
2660 Yes AO,Smith DEWBD920 EWH-1 Staff Janitor Room#118 None None
MLU3002760T
2081 Yes A.O.Smith DEN-40102 EWH-2 Janitor Room Lobby#106 None None
MM030007647
2682 Yes Chronomde E-90FLLP(120F) EVJFI.3 Pued Room Restroom None None
/3393
2683 Yes Chronomde E-90FS(120F) EWH-4 Storage Room Storage Room 102 None None
133391 102
2684 Yes A O.Smith DEL-40110 EVV" Coffee Bar Coffee Bar Backroom None None
MC040004051 Backroom
2685 Yes Fulton Biller PHW-1000 13-1 Boiler Room None None
A4-50217
2686 Yes Burnham Boner PFfW-1000 B-2 Boiler Room None None
94915
2687 Yes Penn DR-16B EF-01 Roof 2nd Floor 1.00000 BELTA%27 None None
NIA
2688 Yes Penn DR-11B EF-02 Storage 102 Storage 102
NEED SIN CoringNone None
S—Ice Site: City of Tigard Library Contact Nick Nissan Numbe, 1992
1300 SW Hall Blvd (031 939.4171 Center. Service
Library
Tigard,Oregon 97223
Part.Reouired WartinN Esolrea
Yr Modell
ID Agree 7 Make Mfg StNal Number Sys ID Unit Location Equip Serves Qty Descriptlon Parts Labor
2689 Yes Penn DX-128 EF-03 West Roof Conference Room 1.00000 BELT AX-23 None None
NEED SIJ
269D Yea Penn DX-128 EF-04 Youth Services Youth Services Room 101 1.00000 BELT 41-450 None None
NEED SIJ Room 101
2691 Yes Penn DX-12B EF-05 Program Program Rowe 1.00000 BELT 4L-450 None None
NEED SIJ Room Gelling
2692 yes Pace DX-118 EF-06 Marry M Puett Marry M PueO Room None None
NIA Room
2693 Yes Penn OX-11 B EF-07 Roof 2nd Flow 1.00000 BELT AX-24 None None
WA
2684 Yes Johnson Controls inc AGEG2424G RV—Ot 2nd Floor Roof None None
NEED SIJ
2895 Yes Paw PIP701C SP-1 Elevator Shat) None Nw1e
NtA 9113
2896 Yes Need Make 46 VAV Boxes None None
2718 Yea Paco PIP701C SP-2 Need Location None None
NIA
2719 Yes Canter Corp. 42VA CHU-1 2nd Floor Root None Note
NEED SN
2720 Yes Carrier Corp 42VA CHU-2 2nd Floor Roof None None
NEED SN
Service Site: City of Tigard Library Contact: Nick Nissen Number. 1892
1300 SW Hall Blvd (9031939.4171 Center. Service
Library
Tigard,Oregon 97223
Pert.R...ired Warrant Ecoiras
Yr Modal f
ID Agee 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Parts Labor
2721 Yea Volcsin NIA FTR-1 Main Lobby Main Lobby Noe None
NIA
2722 Yea Vulcan WA FTR-2 Man Lobby Men Lobby None None
WA
2723 Yes Vulcan WA FTR3 Main Lobby Main Lobby None None
NIA
2724 Yes Vulcan NIA FTRJ Main Lobby Main Lobby None Nome
NA
2725 Yea Watts O090T RPSP-1 Boller Room Nam None
VR7R
2726 Yes Carrier Corp. CCN CTRA Need Location Nona None
NEED SN
3604 Yea Carrier Corp. 42VFADBALCYSA.IY FC-01 South Entry South Entry 1,06600 FILTER BX42XI None Norte
2387902152334
3605 Yee Cartier Corp. 42VFAO6A11,YSAJY fC-O2 NoNn Entry Sawn Entry 1.00000 FILTFJi 8X42X1 Nab None
2887802152334
Service Site: City of Tigard Niche Contact: Nick Nissen Number. 1669
6720 SW Burnham (503)639-4171
IT Building(Niche) Center. Service
Tigard,Oregon 97223
Yr Model I — - Parts Reoulred WarrantyID Expinis
Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Sema ply Description party Labor
4338 Yea Mitsubishi Industries MUY-AZ4NA AC-3 Next to AC-2A Computer Room Noce None
7003257
4339 Yes Mitsubishi Industries MUY-A24NA AC-3 Compulsr Room Computer Room None None
2 Ton 7008446
5789 Yes Mitsubishi Industnes MSY-A24NA- AC-4 Data Room Data Room 01/31/2009 01131120%
7003257.11
7001351
5790 Yes Mitsubishi Industries PUY-A24NHA3 AC-5 Dela Room Data Room 01/31/2009 0173 V2o09
2 Ton 93=403B
8156 Yes Carrier Corp. PHIPPA060000AAB HP-1 Need Location& Nare None
S700G40258 Area Served
852 Yes Carrier Corp. 6OTF0006-501 GA AC-1 Roof 1.00000 BELT A-qt None None
1801627040 200000 FILTER 18X25X2
853 Yes Mitsubishi industries NEED MODEL Y AC-2 Computer Room Computer Room None None
NEED SERIAL#
854 Yes Mitsubishi lndusbies MW-A2ANA AC-2A Outside On Computer Room None None
7003214 Ground
9378 No Mitsubishi Industries 2010 PK0k-A24KAL AH-6 Server Sarver 06/09!2011 06mizo11
02MD0082
9379 No Mllsubfsh,kldustres 2010 PUY-A24NAA3 CU-6 Outside Server 06/0812011 0&0912011
93LI024038
Service SIG: City of Tigard Old Public Works Contact: Nick Nissen Number. 1174
12900 SW Ash (603)6394171 Center. Service
Old Public Works
Tigard,Oregon 97223
Yr Model I Paris Required Warrantv Expinwei
ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Oty Description Parts Labor
831 Yes Need Make N/A AC-1 Office tel Floor Office lag Floor None Nona
NA
833 Yes Frigidaire WA AC-11 Sign Shop Sign Shop Nara None
NIA
834 Yes Carrier Corp. 51F.1112300 AC-12 Maint Olfa:e Mawd.Offica None None
F433360
835 Yes Zenith ZV4500R AC.15 Shop Shop None None
711 HAER41068
896 Yes Williams P-156402 AG17 Lunch Room Lunch Room None Norm
01133
1138 Yes LG NIA AG19 Wrest Shop 2nd V19st Shop 2nd Floor Nora None
WA Floor
899 Yet: LG NIA AC-2 Office tel Floor Office tei Floor None None
NIA
640 Yes Cartier Corp. XOA1010 AC$ Offim 2nd Floor Office 2nd Floor None None
1099849599
841 Yes Vtkipool N/A AC-4 Office Lunchroom Office Lunchroom None None
WA
842 Yes C mfort-Aire RAP-12368 AC-5 Office Office Noma Nona
ER496008.140X
643 Yea LG WA AGS OMica 2nd Floor Office 2nd Floor Nave Nana
N7A
Service Site: City of Tigard Old Public Worts Contact: Nick Nissen Number. 1174
12900 SW Ash (503)9394171 Center. Service
Old Public Works
Tigard,Oregon 97223
Parts Reaulrod Wamnty Exolres
Yr Model I
1D Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves Oty Description Perls Labor
844 Yes Hunter NEED MN AC-7 Office 2nd Floor Office 2nd Floor None None
NEED SN
945 Yes Hunter 31075 AC-6 Office 2nd Floor Office 2nd Floor Maimenano None Norm
NEED SN Mairlenanc
848 Yes Humor NEED MN AC-9 Office 2nd Flow Office 2nd Floor None None
NEED SIN
847 Yes Rema F125-E UH-1 Bay next to UH-2 Street Paint Bey None None
AWI66M41,153329
848 Yes Lennox Industries LF3E-110-7 UH-2 Street Point Bay Street Paint Bay None None
557SADO216
849 Yes Lennox Industries LF3-110 UH-3 Shop Shop None None
5875A
850 Yes Dayton 3E368A UHA Sign Shop Sign Shop None None
09054789
851 Yes Lennox industries LF3-110 UH-5 Last Shop Last Shop None None
5874800032
Service Site, City of Tigard Permits Contact Nick Nissan Number. 1679
13126 SW Hall Blvd. (503)6394171 Center: Service
Permit Bldg
Tigard,Oregon 97223
Parts Recuired Warranty Expires
Yr Modell
ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves City Description Parts Labor
2002 Yes Canby Corp. 48AY5030MP07379 AHU-11 Roos Top-yJeM 10.00000 FILTER 20X24)(2
None Normo
4404FM70 (PIT) 2.00000 BELT 8X-39
2.00000 BELT BX-60
2003 Yes Carrier Corp. 48HJD007G-551NB AHU-12 Roof Top- 1.13,DD00 BELT A38 None Nare
1503G40361 Cerner 4,00000 FILTER 16X16)(2
20D4 vee Cartier Corp.
48HJD00"61 AHU-13 RocfTop-V" 1.00000 BELT A-36 None None
1204630513 2,00M FILTER 18X25X2
NEED MODEL
2096 Yes Gre4rnnedc Fm Corp. EF-1 Adjacent to None None
NEED SN AHU-11(WW)
2726 vee Carrier Corp- CCN CTR-1 t4sad Location
None Nona
3747 Yes Carrier Corp. 1995 38HDO024317 AC-1 Server Room None None
3605X20487
7304 Yes Greenhock Fan Corp. "70-DBEX-00 EF-2 By Access None None
04108228 Ladder For AHU-11
Service Site: City of Tigard Police Contact: Nick Nissen Number. 111
13125 SW Hall Blvd (50316394171 Center- Service
Police Dept
Tigard,Oregon 97223
Yr Mod*]I _ Parts Ftfoulred Warranty Expires
ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves 4 gry Description parts Labor
2727 Yes Caller Corp. CCN CTR-1 Computer in None None
Molle
662 Yea Carter Corp 46HJED06-531CA AC-1 Rod 1.OD000 BELT AX40 None None
220002/3305 2.00000 FILTER 16X25X2
863 Yes Carley Corp 2008 48HJEDD4-541 AC-10 Roof 1.00000 BELT AX-38 None None
4206GID192 2.00000 FILTER 16X25X2
864 Yes Canreir Corp. 46TCDA04A2A5A0A AC-11 Rod 2.00000 FILTER 16X25X2 None None
M^1G10219
1.00000 BELT AX-35
665 Yes Cerner Corp. 48HJDW7.53iCA AC-2 Rod 1.00000 BELT AX-40 None None
1001624546 2.00000 FILTER 16X25X2
666 Yea Carrier Corp 48HJD007-531CA A" Rod 2.0000D FILTER 16X25X2 None None
i D01G24547 1.00000 BELT A40
867 Yes Cartier Corp. 48HAW7-531CA AC4 Roof 2.00000 FILTER 16X25X2 None Alone
1301020393 I WOOD BELT A40
868 Yes Cagier Corp. 46HJE00.']-531 CA AC-5 Rod 2.00000 FILTER 16X25X2 None None
110IG20205 1,00000 BELTA-37
Beg Yes Mitsubishi Industrie. MSDONW AC-6 IT Room neat to IT Room None None
OD00652T Ops Commande
870 Yes Mitsubishi Induct ies MSO9NW AC-7 IT Room In IT Room None None
000066527 Records Area
871 Yes Mitsubishi Industries MS 12NW AC-8 Conference Conference Room None None
OW2215T Room next to Chie
Service Site: CNy of Tigard Police Contact: Nick Nissen Number. 111
13126 SW Hall Blvd 415611$29-4171 Center: Servke
Police Dept
Tigard,Oregon 97223
Yr Modal!
Parts Required Warranty Expires
ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Oty Description Parts Labor
872 Yes Cerner Corp. 48TCDA04A2A5A0A AC-9 Roof 2,OODDD FILTER 16X25%2 None None
07114310215 IODWO BELTAX-35
873 Yes Miteubiary Industries MU09N W Ctl-5 Condensing Una IT Room None None
DODMZT On Rod
874 Yes M"ubisw Industries MU09NW CU-7 Condenser On IT Room None None
DD006527 Pool
875 Yes M*"O* MU12NW CU-8 Condenser On Conference Room None None
0002215T Rod
576 Yes Need Make NEED MIN EF-1 Inside Ss9ey port t,ODDOO BELTA-36 None None
NEED SIN
877 Yes Cook 9CC15DH EF-18 Rod Next to yya9 None None
173S523039000D1
31011096
875 Yes Need Make NEED MIN EF-2 Located On Rod None None
NEED&N Heist To AC-1
679 Yes Greenheck Fen Corp. 66-141-3X-OD EFS Roof rwd to Pit I.00DOD BELT 3L-200 None None
DICIN02
Service Site; City of Tigard Public Works Contact: Nick Nissen Number. 1172
8777 SW Burnham$t (603)63941171 Center: Service
Public Works
Tigard,Oregon 97x23
Perls Reouind WananN Eaolns
Yr Modell
ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves City Description Paan Labor
890 Yes Carrier Corp. 24ABA34BA310 AC-1 Water Bldg Nona None
1207E12182
891 Yes Carrier Corp 24A13A336A310 AC-2 Water Bldg Roan None None
1207E32390
892 Yes Canner Corp. 24ABA360A310 AC-3 Water Bldg None None
0907EO9644
893 Yes Carrier Corp. 2AASA336A310 AC•4 Water Bldg Room Nate None
1207E32539
894 Yes Carnwr Corp. 24ABA348A310 AGS Water Bldg Room None None
1207E12192
895 Yea Carrier Corp. 24ABA3WA310 AC-6 Water Bldg Roan None None
0907E09493
58MXB060-F10120 F-1 Mechanical T.ODD00 FILTER 20X25xl Nate None
898 Yea GrriefCorp.
35D6A08394 RoomWest Side
902 Yes Canner Corp. SBMXBOB04-10120 F-2 Mechanical 1.OD000 FILTER20X26X1 Nate Nona
4006A02365 Rooiv%%st Side
903 Yes Camw Corp. SSMY808O-F-10120 F.3 Mechanical 1.000W FILTER 20X2SX1 None None
3506A06387 Roan.Waat Side
904 Yes Carrier Cap. 58MXBOBO-F-10120 F-4 Mechanical 1.00000 FILTER 20X251(1 None None
3306A03726 Room+Yuhst Side
58MXB080-F•10120 F-5 Mechanical 1.00000 FILTER2OX25X1 Noire None
905 Yes Carver Corp. R—West Side
33o8A03726
Service Site, City of Tigard Public Works Contact: Nick Nissen Number: 1172
8777 SW Burnham St (M)839-1171 Center. Service
Public Works
Tigard,Oregon 97223
Parte Recuirad WarranNExcires
Yr Modal!
fl) Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Oty DescriptAon Parts Labor
906 Yes Carrier Corp, 5BMXB080-F-10120 F-e Meenanlcal Auditorium 1.00000 FILTER20X25XI None Nyco
400GA02316 Roxnn7vest Sm
SONIC*Site: City of Tigard Public Works Shop Contact: Nick Nissen Number. 1778
6777 SW Burnham St (503)6394171 Center: Service
Public Works Strop
Tigard,Oregon 67223
Yr Model!
Parts eteoulred Warranri Expires
— -
ID Agra►7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Oty Description Parts Labor
2857 Yes Whirlpool BHACOWOBSI A" Cwage None None
OF2523430
2858 Yes Ltmnox Industries GSR1403447 F-10 Garage 1.00000 FILTER20X25X1 None None
SML05171
2859 Yes Lerxloxlndustrles GSR1403430.7 FAA Garage 1.ODDOO FILTER20X25X1 None None
5ML05278
28W Yes Lennox Industries GSR1403-8007 F-12 Garage 1.OD00O FILTER20X25X1 None None
5USL05262
2861 Yes Lererox Industries GSR1403-80.7 F-8 Garage 1.00DDO FILTER 20X25X1 None None
588SL05214
2862 Yes Lennox industries GSR1403-80.7 F-9 Garage 1.000OD FILTER20X25X1 None None
SSBOL05274
2863 Yes MDdme Manulactunng PAE200AG0130 UH-13 Machan"'Area Mechanics'Area None None
3008101439&419
7
4159 Yes Canter Corp. 2007 24ABA336A310 CU-7 Cwrtyard None None
1207E32348 between water Works
4160 Yes Canter Corp. 2006 58MXBOSO-F-10120 F-7 Sprinkler Ricer 1,00000 FILTER 16X20X2 None None
33056A03728 Room
Service Site: City of Tigard Scha ltz Contact: Nick Nieaen Number. 1661
13336 SW Hall Blvd (603)639-4171 Center: Servlee
Schatz t Fanw Creek
Tigard,Oregon 67223
Yr Modell
Parts Reoulred Warranty .nlrr
--
ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Parts Labor
7393 Yee Desert Aire LC03RGINEET5I.AE AHL-1 Pool Equipment 03'tft'2010 IX3l10,2010
2507(117589 R-M
7425 Yes Carrier Corp, 2008 25HC6348A300 CU-1 None None
46ME14030
8B0 Yes Carrier CDrp. 2008 5BhTTB080F11116 F-1 Basement 1.00000 FILTER 20X25X1 None None
44VDA03557
SONIC&Site: City of Tigard Senior Canter Contact Nick Nissen Number- 1173
6616 SW O Mara (603)6394171 Center: Service
Tigard Senior Center
Tigard,Oregon 97223
Part Required Warranty Expires
Yr Model r
IO Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Parts labor
5917 Yes Garner Corp. 2SHNA64SA300 Cll-3 From)Lett of Library 04/02/2009 0410=009
4907EO9690 Lary
5918 Yes Carrier Cory. FE4AN9006 AHU-3A Library I-Owy 1.00000 FILTER20X24X1 04/02/2009 04/02/2009
05MAS4091
825 Yes Carrier Corp. 46FUE009P-551 RTU-1 New back door 1.00000 BELT A-51 None None
4103GW568 outside 4.00000 FILTER 20X2OX2
828 Yes Carrier Corp. 2011 25HBC360AD050010 CU-2 Front of Bldg Craft Roan 05!10+2012 05/10/2012
D711EI0877 Outside
827 Yes timer Corp. FV49NBOW AHU•2A Craft Room Craft Room 1.00000 FILTER 21.5X23.5)(1 None None
3503A72819
1128 Yes Frederich MR18C30 CU-4 Near Back Conference Room None None
JJKHD0130 Outside Door
829 Yes Frederich K5120J30 TAU-5 Back of Kitchen None None
JFC540409
830 Yes Frederich KS12J30 AHU4A Conference Conference Room 1.00000 FILTER 16)(20X2 None None
JFCS40409 Room
EXHIBIT B
CITY OF TIGARD, OREGON
HOURLY RATE PROPOSAL FORM
MECHANICAL/HVAC PREVENTATIVE MAINTENANCE AND INSPECTION SERVICES
The Proposer,whose legal signature binding the Bidder to the bid prices indicated on these pages,hereby
proposes the following hourly rate structure:
SERVICE PERFORMANCE RESPONSE HOURLY
ITEM CATEGORY PERIOD TIME RATE
Regular Business
Hours Only �
�1 Standard Service24-48 Hours $_ /Hr .
Monday—Friday
8:00 am—5:00 pm
After Regular
2 Standard After-Hours Service Business Hours 12—24 Hours 1 /Hr
Weekends
Holidays
Regular.Business
3 Premium Service. Hours Only 4.—8 Hours
$ 5' pD /Hr
Monday—Friday
8:00 am--5:00 pin
After Regular
4 Premium After-Hours Service Business Hours 4—8 Hours /Hr
Weekends
Holidays
Regular Business
Hours,Only
5 Emergency Service 1 -2 Hours /Hr
Monday—_Friday
8:00 am—5:00 pm
After Regular
6 Emergency After Hours Service Business Hours 1 —2 Hours $ 1 7 /Hr
Weekends
Holidays �—
NOTE- This form must accompany a firm's proposal. If a bid requires more table space to list
pricing detail,Bidder is to submit information on additional copy of this form.
P ropmet's Signature:
Print Corporate Name of Proposing Firm; 11J U i7+� 1 77✓� 019ZJUWi CA'1 ,
Print Proposer Representative's Name and Title: 'EFF v�mw ,WUt(x
Proposer Representative Signature:
RFP—Mechanical/HVAC Preventative Maintenance and Inspection Services Page 33
Close—Thursday,June 6,2013