Correspondence z03 LI s\A/ Ly ►� sf
Albert Shields
From: Albert Shields
Sent: Wednesday, May 22, 2013 10:05 AM
To: Katie @sagebuilthomesllc.com
Cc: Gary Pagenstecher
Subject: RE: MST2013- 00111, MLP2008- 00001, Firelight Partition
Attachments: Site plan - 05- 22- 2013.pdf
Katie, please see Gary's answer to my email below and the attached copy of an amended site plan. The note on the site
plan reads: "Show tree #11 retained as street tree and sidewalk per approved plan (back of tree ?). Show tree
protection per Condition #23."
Please revise the site plan accordingly and give us a note or report from your arborist specifying the protection needed
for tree #11. Those two items will take care of Conditions #21 & 23. The arborist's report for #22 will be due before you
start site work.
Please let me know if you have any questions. Albert.
From: Gary Pagenstecher
Sent: Wednesday, May 22, 2013 9:36 AM
To: Albert Shields
Subject: RE: MST2013- 00111, MLP2008- 00001, Firelight Partition
Albert,
I agree. The important thing now for site plan review is to get Condition 23 met (see my notes on the site plan regarding
tree #11, sidewalk revision showing additional dedication and sidewalk meander, and street improvements revised
showing curb and planter strip correctly on Lynn. These may be shown on an engineering submittal for the PFI, but
should be brought forward on the site plan.)
Gary
From: Albert Shields
Sent: Tuesday, May 21, 2013 5:20 PM
To: Gary Pagenstecher
Subject: FW: MST2013- 00111, MLP2008- 00001, Firelight Partition
Gary, we've routed the above permit application and Hap called out 9 Conditions that hadn't been met ... but I think that
only 4 are relevant so far in the process and a few of those are puzzlers. I'll give you a packet of documents to go with
this email.
I'm at a loss for just what to tell Katie to have done to meet the tree requirements on this MLP so that we can process
the MST.
1. Conditions 20 & 21. call for tree protection. But
2. All the trees on the lot, according to the tree plan, are on the dedicated ROW along 121 And
3. Condition 30 calls for ALL the trees in the ROW on 121 to be removed ... except for one tree, #11.
4. Shouldn't they just remove all but #11 now and protect #11? It seems to be silly to require them to protect
trees that we are requiring them to remove.
Condition 22 calls for the arborist's reports, but if #21 gives us a tree protection plan we don't need the regular reports
to start until site work begins, so 22 should not hold up processing.
Condition 23 calls for site plans for buildings and again showing the TPZs. OK.
1
Conditions 25 & 26 are for fees that they can and will pay at permit issue. We don't require that they be paid before
building plan review.
Conditions 28, 29, & 30 are activated at building final inspection, not now.
Can we discuss so I can give Katie some direction?
Thanks, Albert.
From: Katie Patterson [ mailto :katie @sagebuilthomesllc.com]
Sent: Thursday, May 16, 2013 4:24 PM
To: Albert Shields
Subject: RE: MST2013- 00111, MLP2008- 00001, Firelight Partition
Albert
After reviewing the tree plan you sent, I am confused about the need for us to provide an arborist or tree protection as
the trees shown on your tree plan are not on our property? They appear to be within the 10' right of way dedication
that our property line stops before. According to the map that was sent to me by Agnes Kowacz on 4/25/13 that I
attached and the property pin on site, our lot starts after the right of way and our set back is 15' from that
line. However, as you can see from our site plan we will actually be building 21' from the edge of the property.
Thank you,
Katie Patterson
Purchasing Manager
Sage Built Homes
503 - 533 -5167
503 - 533 -5164 fax
From: Albert Shields [mailto:albert@tigard- or.gov]
Sent: Tuesday, May 14, 2013 1:50 PM
To: 'Katie Patterson'
Subject: RE: MST2013- 00111, MLP2008- 00001, Firelight Partition
Katie, here are copies of the original arborist's report and tree plan. Your guys should update them. Albert.
From: Katie Patterson [ mailto :katie @sagebuilthomesllc.com]
Sent: Tuesday, May 14, 2013 10:54 AM
To: Albert Shields
Cc: Hap Watkins
Subject: RE: MST2013- 00111, MLP2008- 00001, Firelight Partition
Al be
Thanks for getting back to me so quickly. I will get our arborist to the site as soon as possible to write us a letter and
then have our architect plot the trees and protection fencing on the site plan. I think that should cover conditions 20-
23. We will plan to pay the additional fees listed on conditions 25 -26 when we pick up the permit. Just to be clear, the
approximate $500 CWS fee gets paid at City of Tigard and NOT at Cleanwater Services, correct?
Is there anything else in the submittal that needs to be addressed?
2
I
Thank you,
Katie Patterson
Purchasing Manager
Sage Built Homes
503 - 533 -5167
503 - 533 -5164 fax
From: Albert Shields [mailto:albert@tigard - or.gov]
Sent: Tuesday, May 14, 2013 10:38 AM
To: 'Katie Patterson'
Cc: Hap Watkins
Subject: RE: MST2013- 00111, MLP2008- 00001, Firelight Partition
Hi, Katie ... I've inserted my answers to your questions in red in the text below. Please let me know if you still have any
questions. Albert.
From: Katie Patterson [ mailto :katie @sagebuilthomesllc.com]
Sent: Monday, May 13, 2013 4:02 PM
To: Albert Shields
Cc: Hap Watkins
Subject: RE: MST2013- 00111, MLP2008- 00001, Firelight Partition
Albert —
Sorry it has taken me a full week to get back to you on this, but I'm crazy busy right now O I have a couple of
questions?
• Condition # 20: As you can see from the attached photo, there is already tree protection installed. Do I still
need to get in touch with the City Forester? If so, who is the City Forester and how do I get in touch with him so
he can verify this? We need to have your arborist confirm that the tree protection is up and is in the right
place. A statement from him is sufficient.
• Condition #21: Again, the tree protection fencing is already installed, what else do I need to do to meet this
criteria for getting the permit submitted approved? Just show the protection fencing on the site plan? Show it
on the site plan and, as above, have your arborist say so.
• Condition #22: I have an arborist (Peter with Multnomah Tree), to meet this condition, do I just need him to
verify the fencing has been installed and that we are not in danger of violating the tree protection? As you can
see from the attached site plan I submitted, we will be 70+ feet from the trees on the back of the property and
20+ feet from the trees on the side of the property so we should be plenty far away from them O Yes, your
arborist should verify the protection fencing in the first of his bi- weekly reports.
• Condition #23: Does the City already have a map that shows what these trees are? We purchased this lot
from a 3rd party (not the person who developed) and they don't have any additional info on the trees? I can
have my architect show the approximate location of the trees on the site plan, but if you had something more
formal I could give him that would help I'll look to see if we have a tree plan for this partition but I would think
that your arborist could tell what the trees are.
• Condition #25: Yikes! Wish I would have known about this before we purchased the property O Can we
just pay this fee when we pick up the permit? Yes, you can pay this when you pick up the building permit.
• Condition #26: Do you have an idea how much this fee is? And can I pay it when I pick up the permit OR do
I need to pay this to Cleanwater Services? These fees total approximately $500 and yes, you can pay them when
you pick up the permit.
Thank you,
3
Katie Patterson
Purchasing Manager
Sage Built Homes
503 - 533 -5167
503- 533 -5164 fax
From: Albert Shields [mailto:albert@ tigard- or.gov]
Sent: Monday, May 06, 2013 5:29 PM
To: Katiesagebuilthomesllc.com
Cc: Hap Watkins
Subject: MST2013- 00111, MLP2008- 00001, Firelight Partition
Katie, there are multiple conditions of approval of MLP2008 -00001 that have not been met and that must be met before
building permits can be issued. I've attached a list of the conditions. Please note that conditions 20, 21, 22, 23, 25, and
26 have not been met.
Also, Engineering notes: "Show where sanitary sewer is located. Silt fence should be located on the low side of the lot."
Please have the subject conditions met, revise the site plan, and re- submit.
Thanks, Albert Shields.
DISCLAIMER: E -mails sent or received by City of Tigard employees are subject to public record laws. If requested. e -mail
may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E -mails are retained
by the City of Tigard in compliance with the Oregon Administrative Rules "City Genera! Records Retention Schedule."
•
4
Katie Patterson
From: Peter Torres
Sent: Wednesday, May 15, 2013 4:05 PM
To: Katie Patterson
Subject: Re: FW: MST2013- 00111, MLP2008- 00001, Firelight Partition
Attachments: peter.vcf
Katie, I'll need the tree protection fence moved out to 24 ft. from #11 (it is at 19 ft. now).
Tree 12 -OK
#13- missing
#14- missing
9 6 4"
15 & 16 OK '
17 and 18 I need the fence moved to 24 ft. It is at 20 ft. now. TP ✓5
#7 is a 15 inch dbh red maple. It is OK. e f0-y2.-e- •
C �j
Please have that fence adjusted and I can write the approval letter. /
I don't know what the City will think about the missing trees. Peter
On 5/14/2013 1:57 PM, Katie Patterson wrote:
>
> Peter —
>
> Here is the original arborist report to assist you in the letter I
> need to get. Please call me with questions. I am hoping to submit
> them something on Thursday if possible. Thanks.
>
> Thank you,
>
> Katie Patterson
>
> Purchasing Manager
>
> Sage Built Homes
>
> 503 - 502 -6623 cell
>
> 503 - 533 -5164 fax
>
> *From: *Albert Shields [mailto:albert@tigard - or.gov
> <mailto:albert@tigard- or.gov >]
> *Sent:* Tuesday, May 14, 2013 1:50 PM
> *To:* 'Katie Patterson'
> *Subject:* RE: MST2013- 00111, MLP2008- 00001, Firelight Partition
>
> Katie, here are copies of the original arborist's report and tree
> plan. Your guys should update them. Albert.
>
> *From: *Katie Patterson [ mailto :katie @sagebuilthomeslic.com
1
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Arborist Report: Kevin Martin, SW 121st Ave Tigard page 1
John O'Shea, Consulting Arhoriist Mee �� ^d►�ro�
ISA Certified Arborist #WEt871
433 SE 70th Avenue 7'? 7/ Icy 0
Portland OR 91215
15031408 -93081 4, a d 7'J %U w 4^
e: banlolst@gwestnet C1a,,, are Po>1
www.lnt4treeseom
Kevin Martin;Firelight -LLC
Martin Homes Construction
12020 SW Lynn St.Tigard, Oregon 97223
September 8th, 2008
Revised Arborist Report; .
Minor partition of property at 12020 SW Lynn
ASSIGNMENT
The purpose and use of this report is to inventory and appraise trees on the lot at SW 121st
Street and SW Lynn Street. The report will contain a tree preservation plan for those trees
that are to be preserved during construction_ This in accordance with Tigard's municipal
code #18.790. Also included will be mitigation suggestions to comply with code # 18.370.020 Ch.
alt has come to our attention that certain trees can also be declared to be street trees. These changes, in
italics, will be included as part of this report. Also, we are asking; pursuant to 18.370.02; that existing
street trees be used for street trees. See MITIGATION page four.
My report of December 26th, 2006 described the trees, and suggested retaining 11 of the 18.
Unfortunately, one of the eleven to be retained later turned out to be a hazard. That tree, the
Madrona, # 4, was removed and the arborist in charge filed a report stating its hazardo .
c of the re that were r #1 and #16 are h?7ards so they An no t c
'i t 1. only l i e t iC t fi 1_-t - ,
�.�T�.Z.. the !ii:'._. aa.i °.= � Cr^ arc GI7_, 7 f"�f', lc ft. The u33i�.i:li..`al:. �` _l: l :� .:.�, � - • s • ;
:1. r ....7 re, ... .._.7... . . ....... ..'t: e : t.1_ .1._i -,e1., r f',., •e. . .t • tILK, i, _ a i - - -� • � J , � ... - - -
The pu rpose c yf this report is to inventory and to provide a professional opinion of Ow 1 ,- ,- - , Art -
of the trees remaining (a]] over 6" DBH measured at 48" above grade) on the property above.
Thi: report is to ensure compliance with the City of Tigard Code with respect to the impact of
John Olden, Consulting Arborkst
Arborist Report: Kevin Martin, SW 121st Ave Tigard page 2
proposed site development, and is specifically required by Chapter 18.790 of the
Development Code. In addition to a condition survey, this report will determine mitigation
requirements, if any, under the Code (for those trees over 12" in diameter measured 48"
above grade) and will address preservation standards and ongoing activities required for
those trees during construction.
Some mitigation planting has already been done, and these trees will be inventoried and
appraised as well.
OBSERVATIONS
There are small trees and shrubbery on the site that do not meet the Code definition of "tree ".
A map provided by the owner is the basis for the sketched tree survey. This indicates tree
identification numbers for each tree as defined by the Code. Diameter and species are found
on the accompanying inventory (See below)
The initial investigation was to measure the trees over 6 inches (6 ") in diameter and tocheck
them for wounds or flaws. Note that a change has occurred since then: tree number for was
found to be a hazard.
The further site development will affect some trees by building the second of two new
houses.
In my opinion, trees number 11,12,14, and 15 can be considered street trees. Mr. Martin has also
planted five 5" Leyland cypress along this side, on 1216 , that provide an unbroken visual screen from
121st Avenue to the property. I suggest that all these be considered street trees, including the five
planted trees. Number 11 qualifies as a street tree on both streets ( -it is a Deodar of large stature,
almost forty inches diameter), and should be considered a street tree on SW Lynn as well.
During construction of the sidewalk, the Deodar's roots must be protected. I should be onsite
for this work and certify that root loss was within acceptable limits. Bridging of roots is
another option, of roots are found to be too numerous in this area.
TREE INVENTORY
ID# Common names Species DBH in inches - Over 12- inches Preservation Recommendation
caliper? Value
1 Sweetgum Liquidambar 19" Yes Hazard Removed
styraciflua
2 Norway Picea pungens 14" Yes Moderate Removed
Spruce
John O'Sheo, Consulting Arhorist
Arborist Report: Kevin Martin, SW 121st Ave Tigard page 3
3 Black Locust Robinia pseudoacacia 15" Yes Moderate Removed
4 Madrone Arbutus menzeissii 32" Yes Hazard Removed
5 Japanese pine Pinus sp. 15" Yes Dying /Hazard Removed
6 Black Locust Robinia pseudoacacia 32" Below stem Yes Low Removed
union"
7 Silver maple Acer saccarinum 12.5" Yes Moderate Preserve
8 Deodar Cedar Cedrus deodara 31.5" Yes Low Removed
9 Deodar Cedar Cedrus deodara 30" Yes Hazard Removed
10 Kwanzan Prunus sp. 18' below stem Yes Low Removed
Cherry union"
11 Deodar cedar Cedrus deodara 39" Yes Moderate Preserve
Street tree
12 Hinoki Chamaecyparis obtusa 14" No Moderate Preserve
Cypress Street tree
13 Douglas -fir Pseudotsuga menziesii 19" below stem Yes Hazard Preserve
union"
14 Norway Picea sp. 26" Yes Low Preserve
Spruce Sheet tree
15 Sawara Chamaecyparis pisifera 25" Yes Moderate Preserve
cypress Street tree
16 Sawara Chamaecyparis pisifera 15.5" Yes Hazard Preserve
cypress
17 Giant Sequoia Sequoiadendron 61" Yes Specimen Preserve
giganteum
18 Giant Sequoia Sequoiadendron 59" Yes Specimen Preserve
giganteum
(1) DBH = Diameter at breast height (48" above the surface grade)
(2) Significant status
(3) Preservation Value Explanation:
Hazard = Dead, dying, or dangerous tree that should not be retained.
Low = Poor specimen. Some caution if retained.
Moderate = Common species with minimal character. Can be retained.
High = Good character trees, save if possible.
Specimen = Unique species, specimen or form. Save if possible.
Jahn O'Shea, Cancelling Arhorist
Arborist Report: Kevin Martin, SW 121st Ave Tigard page 4
TREE MITIGATION UNDER TIGARD CODE
We began with a total number of trees on -site more than 12 -inch caliper: 18
Hazard trees: 5 ( Note, Madrona was found to be a hazard during necessary
pruning and was removed.)
Net number of trees more than 12 -inch caliper: 12
Trees to be retained: 7
Trees to be removed: (excluding hazards /exempt) 5
Total inches lost from those five trees: 110.5
Retention of 7 out of 12 trees is 58% retention, which will require mitigation of
fifty percent of diameter lost under the Tigard Code. The owner, however is
choosing to pay the fine option rather than replant. More trees were to be
preserved originally, but the configuration of the houses, as well as the removal
of the Madrona #4, required more trees to be removed.
There are seven trees being preserved during construction. Five 5" caliper Leland
Cypress were planted this year as a screening border to 121st Ave. These trees are
good nursery stock, and if watered, will do well in this area. In my opinion they
are a positive addition to the line of unbroken street trees on this side. They do block
views, headlights, and sight lines from SW 121st Avenue to the lot, especially
when in concert with the existing preserved trees. Mr. Martin is applying
concurrently for an adjustment utilizing these trees.
All trees planted will be located either
A: between houses. Or
B: at back and east side fences 9 except existing and planned street trees. This
should bring them into compliance with 18.745.0300,18.745.050 and 18.745.050.
Mr. Martin is preparing a landscape plan.
CONCLUSIONS /RECOMMENDATIONS
Suggested mitigation for the 110.5" is 50% is 55 inches. Mr. Martin has chosen to
pay the mitigation fine rather than replant.
The paragraphs in red below will be transferred to the tree protection drawing to
be used during construction and elevation.
Tree Notes
It will be necessary to put 5' tall steel mesh construction fence around each of the
trees to be saved. These fences shall be no closer than ten feet in radius from any
John ®'Shea Consatting Arhorlst
Arborist Report: Kevin Martin, SW 121st Ave Tigard page 5
tree. (20' diameter except where existing board fences or tree fences join,
enclosing a larger area) For trees #17 and #18, the fences should be at least 18' in
radius toward the construction area and joined to existing fences as drawn on
map.
This fencing should all be four feet high, five to fifteen feet from the trees and
joined to the existing fences where possible. It will be attached to steel posts
driven into the ground at least every five feet. Inside of the tree protection
zone there should be no stacking, storage, or handling of materials, nor any
driving, loading or parking of construction vehicles. Personnel will be
notified, either on blueprint notes or verbally, that no one is allowed in this
area except with the cooperation and permission of the project arborist.
During construction or excavation, any root of more than 1.5 inches that is
encountered from a preserved tree shall be immediately reported to the project
arborist. Watering of all preserved trees shall be done twice a month except on
weeks where precipitation exceeds 0.4 ". Watering with a sprinkler (for ten
minutes) or soaker (for one hour each event) is recommended, although water
bags or a truck system is allowed. The project arborist reserves the right to
demand changes in this water frequency and /or mulch or other mitigation
measures if tree health is threatened.
In my opinion, if these recommendations are carried out, construction will not
damage the trees to be preserved.
( ,
John O'Shea
Consulting Arborist
ISA Certified Arborist #WE -1877A
Mobile# 503 -860 -3055
John O'Shea, Consulting Arborist
(11_, 2013 T ��: • � —�_. S �' � - LJ
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SAGE BUILT HOMES PARCEL 2 SW LYNN S T 8121ST AVE.
SAG BU I L 18820 NW Bethany Court #200 Job No. 156 - 1211 -12 Date 5/02/13 Sheet
Beaverton, Oregon
Client Sage Built Homes By MEB