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GC Systems, Inc ~ C130095 City of'Tigard May 30, 2017 GC Systems Attn: Carolyn Wells PO BOY 848 Sumner WA 98390 REF.: Water Utility Automated Control Valves Period: May 28, 2017 through May 27, 2018 CONTRACT NOTICE OF AWARD — RENEWAL Contract# C130095 Dear Mr.Wells The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its fouth (4) one- year extension to the Contract effective from May 28, 2017 through May 27, 2018. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with GC Systems. Sincerely, Jamie Greenberg Purchasing Assistant 503-718-2492 jamie@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewa nd agree to be bound by all requirements, terms, and conditions as set forth in the above ref re ed Contr�ct. Company: ���T M,S Signed: 6&&-6 z', �j Date: `�� Printed: olqleo �- ) kE L L S City of Tigard May 31, 2016 GC Systems Attn: Carolyn Wells PO BOX 848 Sumner WA 98390 BEER: Water Utility Automated Control Valves Period: May 28, 2016 through May 27,2017 CONTRACT NOTICE OF AWARD — RENEWAL Contract# C130095 Dear Ms. Wells The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its third (3) one- year extension to the Contract effective from May 28, 2016 through May 27, 2017. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with GC Systems. Sincerely, Jamie Greenberg Purchasing Assistant 503-718-2492 jamie@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements, terms, and conditions as set forth in the above refRlinced Contract. Company: Signed: (tjd �AkO(-VAJDate: ' �� Printed: 1� I �Iv • ' , City of Tigard GC Systems Attn: Carolyn Wells PO Box 848 Sumner, WA 98390 REF.: Water Utility Automated Control Valves Period: May 27, 2015 through May 26, 2016 CONTRACT NOTICE OF AWARD — RENEWAL Contract #130095 Dear Carolyn Wells: The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its third (3rd) one-year extension to the Contract effective from May 27, 2015 through May 26, 2016. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with GC Systems. Sincerely, (4jvj Michelle Wright Business Manager 503-718-2445 MichelleW@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements, terms, and conditions as set forth in the abovyqferenced Contract. 1 Company: �����/�S Signed: Date: � 7�6 Printed: (? Ik L 1 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 0 www.tigard-or.gov May 12, 2014 GC Systems Attn: Carolyn Wells PO Box 848 Sumner, WA 98390 REF.: Water Utility Automated Control Valves Period: May 27, 2014 through May 26, 2015 CONTRACT NOTICE OF AWARD — RENEWAL For Contract #130095 Dear Carolyn Wells: The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its second (2nd) one-year extension to the Contract effective from May 27, 2014 through May 26, 2015. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with GC Systems. Sincerely, Michelle Wright Business Manager 503-718-2445 MichelleW@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements, terms, and conditions as set forth in the abLeteferenced Contract. Company: G 'la �. Signed: Date: 5//-_: /4 Printed: w. U- AJ VAI'�=u'(� Contract Summary Form (Form Must Accompany Each Contract For Authorization) Contract Title: Water Utility Automated Control±!t Repair Number: 99WO-C 13C909 Contractor: GC Svstems Contract Total: $ 80,000.00 Start Date: 5/27/2013 End Date: 27-MaL14 Contract Overview: Contractor shall perform water utili automated contro repair and services Contract Manager:John Goodrich Department: Public Works Quotes/Bids/Proposal: Vendor/Firm Score/Bid Sole Source Account String: GL String Project String Amount Year 1 530.6500.54103 $ 16,000.00 Year 2 530.6500.54103 $ 16,000,00 Year 3 530.6500.54103 $ 16,000.00 Year 4 530.6500.54103 $ 16,000.00 Year 5 530.6500.54103 $ 16,000.00 Approvals and Comments Department Comments Signature: Purchasing Comments Signature: City Manager Comments Signature: � - Contract '�13 opG.S 1 1 CITY OF TIGARD, OREGON S AGREEMENT FOR SERVICES RELATED TO WATER UTILITY AUTOMATED CONTROL VALVES REPAIR SERVICE CONTRACT THIS AGREEMENT made and entered into this 27 of May, 2013 by and between the City of Tigard, a murucipal corporation of the State of Oregon, hereinafter called"City",and GC Systems, Inc, hereinafter called "Contractor", collectively known as the "Parties." RECITALS WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services;and WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes for which City requires the services;and WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services described in Contractor's bid or proposal; THEREFORE,The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide services related to water utility automated control valves repair as detailed in Exhibit A—Scope of Services and by this reference made a part hereof. 2. EFFECT11 E DATE AND DURATION Contractor hall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire, unlessise terminated or extended, on May 27, 2014. The City shall also retain the rights to four (4) one-year extensions to the Contract. U services shall be completed prior to the expiration of this agreement. 3. COMPENSATION City agrees to pay Contractor an amount not exceeding $80,000 and 00/100 dollars (Eighty Thousand and 00/100 dollars) for performance of those services described herein, which payment shall be based upon the following applicable terms: A. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City, and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. Standard Purchase Agreement—General Services Page t Updated-'May 20,2013 Contract# D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 31 6.167. F. If Contractor fails, neglects or refuses to make prompt payment of any claitn for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor.. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims. G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical, hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authon'7,cd for expenditure to finance costs of this contract during the current fiscal year. Appropriations for future fiscal years shall be subject to budget approval by the City Council. 5 ASSIGNMENT/DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 6. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery, mail or fax. Payments may be made by personal delivery, mail,or electronic transfer. The following addresses shall be used to transmit notices,bills,payments, and other information: CM OF TIGARD GC Sys'rEw Attn:John Goodrich Attn: Carolyn Wells Address, 1.3125 SW Hall Blvd. Address: PO Box 848 Tigard,Ore on 97223 Sumner,Washington 98390 Phone: (503)718-2609 Phone: (253) 939-8322 Fax: (503) 684-8840 Fax: (253) 939'-3474 Email Address: johng@tigard-or.gov Email Address: GCSYS.@msn.coan Standard Purchase Agreement—General Services Page 2 Updated-May 20,2013 Contract# 7. TERMINATION The parties agree that any decision by either party to terminate this Agreement before 27 of May. 2014 shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph,it shall pay Contractor for services rendered prorated to the date of termination. 8. ACCESS TO RECORDS City shall have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit,examination,excerpts and transcripts. 9. FORCE MAJEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest, volcano, earthquake, fixe, flood, epidemic, quarantine restriction, area--wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall,however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall,upon cessation of the cause, diligently pursue performance of its obligation under the Agreement. 100. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990, ORS 659,425, and all regulations and administrative rules established pursuant to those laws, 11. INDEMNITY/HOLD HARMLESS Contractor shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, demands, judgments, penalties, and causes of action of any kind or character, or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor or its subcontractors, agents, or employees under this contract, except, however, that the foregoing shall not apply to liability that arises out of City's sole negligence. 4. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly out of Contractor's activities or work hereunder. The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Standard Purchase Agreement—General Services Page 3 Updated-May 20,2013 Contract#r` Contractor shall obtain, at contractor's expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 2,000,000 Products-Completed Operations Aggregate 1,000,000 Personal&Advertising Injury 1,000,000 Each Occurrence 1,000,000 Fire Damage (any one fire) 50,000 Medical Expense (any one person) 5,000 B. Business Automobile Lability Insurance If Contractor will be delivering any goods or services which require the use of a vehicle, Contractor shall provide City a certificate indicating that Contractor has business automobile liability coverage for all owned,hired,and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than $1,000,000. Said insurance shall name City as an additional insured. If Contractor hires a carrier to make delivery, Contractor shall ensure that said carrier complies with this paragraph. C. Workers' Comlensation Insurance The Contractor and all employers providing work, labor or materials under this Contract that are either subject employers under the Oregon. Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers or employers that are exempt under ORS 656.126. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any employee need not obtain such coverage. This shall include Employer's Liability Insurance with coverage limits of not less than $500,000 each accident. D. Insurance Carrier Rating All coverage provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. E. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effected until the required certificates have been received and approved by the City. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract. Standard Purchase.Agreement—General Services Page 4 Updated-May 20,2013 Contract# 13. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including witness fees (expert and non-expert), attorney's fees and court costs on appeal. 14. COMPLIANCE WITH STATE AND FEDERAL LAWS RULES Contractor shall comply with all applicable federal, state and local laws, rules and regulations, including, but not limited to, the requirements concerning working hours, overtime, medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapter 2798, the provisions of which are hereby made a part of this agreement. 13. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 16. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the. agreement. 17. INDUSTRIAL ACCIDENT FUND PAYMENT Contractor shall pay all contributions or amount due the Industrial Accident Fund form that Contractor or subcontractors incur during the performance of this Agreement. 18. COMPLETE AGREEMENT This Agreement, including the exhibits, is intended both as a final expression of the Agreement between the parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibit, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A shall control. No modification of this Agreement shall be effective unless and until it is made in writing and signed by both parties. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. 'Where are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Contractor, by the signature of its authorized representative, hereby acknowledges that Contractor has read this Agreement,understands it and agrees to be bound by its terms and conditions. Standard Purchase Agreement--General Services page 5 Updated-May 20,2013 Contract# IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Contractor has executed this Agreement on the date hereinabove first written. Approved by Tigard's Local Contract Review Board: CITY OF TIGARD GC SY E,JIS, INC. F By: Author' ed City Representative By: Authorized Co actor Re resentative 90 (3- Date Date Standard Purchase Agreement—General Services Page 6 Updated-May 20,2013 Contract# EXHIBIT A SCOPE OF SERVICES BACKGROUND The City of Tigard Fater Division has approximately 75 various sized water automated control valves {1- 1/2-inch to 12-inch} manufactured by Cla-Valg and utilized for booster, transmission, underground injection and deep well turbines, level control, pressure regulating,pressure relief and other types of automated control. Because of the importance of maintaining uninterrupted service to the City's properties, most of the work will require immediate response times during the months of July through September. The proposer should provide information that describes its ability to address the repair of these types of equipment as described. The City currently performs preventative maintenance rebuilding of all automatic control valves on a five (5) year rotational basis. Corrective maintenance is performed as soon as possible to restore normal water distribution system supply. SCOPE AND SCHEDULE OF'WORK The Automated Control Valves Repair Services Contractor shall provide annual services as agreed for the preventative and corrective maintenance and repair of the City's Water Distribution automated and hydraulically controlled basic body Cla-ValT) control valve systems. The contractor shall assist City maintenance staff in troubleshooting and repairing control valve systems as required. The City may require additional services under separate proposals related to future automated control valve systems associated with new construction of water distribution facilities as required. Proposals for this bid must present evidence of the firm's qualifications and experience with similar water utility control valves systems equipment used in water distribution system operations. The scope of services for individual work orders may include any combination of diagnosis, analysis, and completion of the follow=ing types of projects. The examples of specific tasks are not comprehensive. Specific required services are not guaranteed with the duration of the contract. • Field and on site diagnosis and analysis of various malfunctions of City control valves including electrical and mechanical systems • Personnel and equipment licensed and capable of removing, repairing, and installing various Cla-val control valves associated with various types of municipal water distribution, pressure control, pressure relief and pumping control systems. • Mechanical shop capacity to support successful repair of City control valve systems. • Staff and equipment available to make repairs to emergency situations not exceeding 24 hours after receiving a call from City staff. City staff shall determine when an emergency exists. • Provide ancillary work that may be necessary to complete projects as follows: o Protect equipment in areas where work is being performed. o Clean up all scrap, dirt, grease, oil, and any other debris generated by the work. o Return disrupted space to the same condition and layout as existed prior to the work being done,,unless agreed otherwise before the start of the project. • Obtain required permits and inspections,if required. Standard Purchase Agreement—General Services Page Updated-May 20,2013 Contract# • Fork to be performed shall be fully described in a written work order originated and signed by a designated City representative. No work shall start without the approval of the designated City representative(s). The Contractor shall furnish all supplies,materials, labor, labor supervision, tools, equipment,permits, and other material necessary to provide service as required by this contract. • The City reserves the right to furnish material to the contractor for installation by the Contractor. In these instances, the City shall be responsible for the shipping costs and applicable taxes and no mark-up from the Contractor shall be allowed. • The City will provide technical support for the work requested, but plans and specifications may not be available for every project, particularly in the case of emergency work. • The City shall be provided with all warranty documentation, operating manuals,and invoices for parts purchased for the project under this agreement. Standard Purchase Agreement—General Services Page 8 Updated-May 20,2013 Contract# EXHIBIT B TIGARD 2013 REBUILD EAGLEVIE'W PRV 1 - 31" 92G-0 i CS 1 - 879 92G-01BCS BULL MOUNTAIN PRV 1 - 1 ''/2" 90G-01 AS 1 - 6" 90G-01AB ROSHAK ROAD PRV 1 -3"90G-01ABCS I - 8" 90G-01ABCS BAYLOR RESERVOIR/ TVWD I - 8" 131 G-26ABCS 13301 SW BULL MT ROAD RESIVOIR I - 10"93EG-OIBCSYKCKO 1 - 10" 21 OEG-I 9B S YKCKO MENLOR RESERVOIR 1 - 6" 50G-0I BDS 1 - 8" 210G-CCBS 1 - 12" 210G-CB-ABS Standard Purchase.Agreement—General Services Page 9 Updated-May 20,2013 Contract# TUALATION INTERTIE UPPER BOONS FERRY 1 - 10" 131G-26ABCDS 10 MILLION PUMP STATION 1 - 12" 60G-11AB Standard Purchase,Agreement--General Semces Page 10 Updated-May 20,2013