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City Council Packet - 03/26/2013 II r S TIGARD City of Tigard TIGARD CITY COUNCIL BUSINESS MEETING March 26, 2013 COUNCIL MEETING WILL BE TELEVISED I: \Design & Communications \Donna \City Council\ccpkt3 5111 ■ 4 City of T igard TIGARD Tigard Business Meeting — Agenda , TIGARD CITY COUNCIL MEETING DATE AND March 26, 2013 - 6:30 p.m. Special Joint Meeting with Lake Oswego City Council followed TIME: by a Tigard City Council Business Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign -up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign -in sheet. Business agenda items can be heard in any order after 7 :•30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503 -639 -4171, ext. 2410 (voice) or 503 - 684 -2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503 - 639 -4171, ext. 2410 (voice) or 503 - 684 -2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http: / /www.tvctv.org/ government - programming /government- meetines /tisard CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. IN • City of Tigard TIGARD Tigard Business Meeting — Agenda n TIGARD CITY COUNCIL MEETING DATE AND March 26, 2013 - 6:30 p.m. Special Joint Meeting with Lake Oswego City Council followed TIME: by a Tigard City Council Business Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications & Liaison Reports E. Call to Council and Staff for Non - Agenda Items 2. JOINT TIGARD AND LAKE OSWEGO CITY COUNCIL MEETING - WATER PARTNERSHIP UPDATE 6:35 p.m. - estimated time 3. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 8:00 p.m. - estimated time A. Approve City Council Meeting Minutes for: 1. January 22, 2013 2. February 12, 2013 B. Appoint Cameron James as a Member and Clifford Rone as an Alternate to the Audit Committee C. Adopt a 2.1% Cost -of- Living Adjustment for Tigard Police Officers Association Effective July 1, 2013 D. Local Contract Review Board: 1. Award Contract for Main Street Off -Street Parking Lot Improvements to D & T Excavating • Consent Aienda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council! Ci y Center Development Agency has voted on those items which do not need discussion. 4. NATIONAL LEAGUE OF CITIES CONGRESSIONAL CITY CONFERENCE FOLLOW UP REPORT 8:05 p.m. - estimated time 5. COUNCIL LIAISON REPORTS 6. NON AGENDA ITEMS 7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or snaking any final decision. Executive Sessions are closed to the public. 8. ADJOURNMENT 8:30 p.m. - estimated time AIS -1201 2. Business Meeting Meeting Date: 03/26/2013 Length (in minutes): 90 Minutes Agenda Title: Joint Meeting with the Lake Oswego City Council — Water Partnership Update Submitted By: Cathy Wheatley, Administrative Services Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE The project team will update the Tigard and Lake Oswego City Councils on cost, schedule and program issues related to the water partnership. STAFF RECOMMENDATION / ACTION REQUEST No action is required. KEY FACTS AND INFORMATION SUMMARY The Lake Oswego Tigard Water Partnership program has reached the 60 percent design threshold and has recently met several major milestones including: - Receiving land use approvals from the City of West Linn. - Bidding and awarding the construction contract for the river intake pump station. The project team will update the Tigard and Lake Oswego City Councils on: - Upcoming schedule / milestones. - Fiscal year 2013 -2014 budget proposals. - Future council decisions. - Emerging issues for the partners. - Program delivery. OTHER ALTERNATIVES Not applicable COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Tigard City Council Priorities for 6 -Month Focus in 2013 Take the Next Step on Major Projects - Water source and supply Preserve and advance the Lake Oswego Tigard Water Partnership • Build partnership relationships • Complete West Linn appeal; secure permits to proceed with plant and pipeline project • Confer with Lake Oswego regarding 60- percent design estimates • Evaluate future of partnership roles DATES OF PREVIOUS COUNCIL CONSIDERATION On several occasions over the past four years, the council has been briefed on water partnership projects as part of regular capital improvement updates. Additionally, the council participated in the following meetings and /or took the following action on water partnership items: • July 17, 2007 - Joint meeting with the Lake Oswego City Council • August 5, 2008 - Adoption of the water partnership agreement • December 9, 2008 - Adoption of the first amendment to the water partnership agreement • July 12, 2010 - Joint Meeting with the Lake Oswego City Council • November 8, 2010 - Joint Meeting with the Lake Oswego City Council • December 20, 2011 — Adoption of a resolution of necessity to acquire property to construct a water pump station in Tigard • May 22, 2012 - Joint Meeting with the Lake Oswego City Council Fiscal Impact Fiscal Information: Tigard's 2012 -2013 Capital Improvement Plan (CIP) contains $16.8 million for water partnership activities. As construction gets underway in the next fiscal year, this number will increase to an estimated $61 million in the 2013 -2014 CIP. Cathy Wheatley From: Councilmail Councilmail Sent: Thursday, March 21, 2013 7:43 AM To: Gretchen Buehner; Marc Woodard; Marland Henderson; Joanne Bengtson; Liz Newton; John Cook; Jason Snider; Council Email Dump Subject: FW: Tuesday, 3/26 Council meeting From: Marty Wine Sent: Thursday, March 21, 2013 7:43:25 AM (UTC- 08:00) Pacific Time (US & Canada) To: Councilmail Councilmail Cc: Dennis Koellermeier; Cathy Wheatley Subject: Tuesday, 3/26 Council meeting Mayor and Council, Yesterday Tigard and Lake Oswego staff worked to finalize the presentation for this Tuesday's meeting. I though you should know a couple of things about your joint meeting with Lake Oswego City Council: First, what to expect on the agenda includes: an overview of the land use decision appeal process at LUBA; the respective budget proposals that are planned for each city; future council decisions that are on the horizon; emerging issues for the partnership; how the program will be delivered; and ideas about a process for re- allocation of water among the partners. This may include the discussion of a performance adit of the project, concerns about water rates in both communities, and ways we may amend our partnership agreement in the future. If there is something not on this list that you would like to cover, I hope you will raise it or highlight that at the meeting. Second, next week is spring break week. Three of seven LO City Councilors are away and would have liked to attend, but will not be there. Another joint meeting is planned in the next quarter to discuss construction management, and to follow on the issues listed above. Given that the project will be moving forward, the mayors and city managers consulted and decided that it would still be beneficial to have a joint meeting and that at our next chance to meet we will try to maximize attendance. If you have questions, please let me know. Thanks, Marty 1 . LA 64 L. It CL Marty Wine Z City Manager 3 DIRECT 503- 718.2486 3, c r r mak marty @tigard - or.gov w6e www,ngard- or.gov r fl C1 ( ,f Ciry of Tigard I CIT'. MANAGEMENT 5 I' Yv v 13125 SW Hall Boulevard, Tigard, OR 97223 pr • W arc ' �►me -►^'r , DISCLAIMER: E -mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail SUPPLEMNTAL PACKET L • FOR 3 / ca /a 0 13 (DATE OF MEETING) J -e ricat. ,..9_62,?.r_i__ c AO\ bake Oswego • and Water Partnershi shoring ea * connecting communities Joint Councils Meeting Program Update March 26, 2013 e"..), S C9 O -t „ .. k,� „- .ww,,,. "'*v. 9A�1 o- w fim- ERR'° fM1 FAP tom, ... ✓° , -. s”' `�` ;� , .. �4- s Agenda 1. Introductions 2. Program update — Brief history — Schedule — Upcoming actions /decisions for Councils — Status of projects — Cost 3. Program delivery — Current practices — Outside review 4. IGA amendment OSYIEGO.TC9 5. Meeting de- brief, agreements, assignments 4` yr y a P,Q PA RI" . .. , .... . , Hi stor y — p rogram components , , , ,,,, ..,,,,„„...„..:.._...:,..,.......,.._:,....„.„:„.„.„_..,.,._:_....,:,.,,...„..,,,,_„,___ , ..__.., ,,....„:,_.,,,,,..,,‘,.. - _,..,,,,, , _ ONITA UMP WALUGA PIPE SCH, 4 TATION PIPE SCH. 6 /ESERVOIR PIPE SCH. 5 HOD -LAKE CROSSING os�� iAu cwmrw r ee • YALUCA ."...arv" Q 1 RESFRVOIR BONITA -WAILGA Nxzv; PUMP RNA Roo STATION l LAKE OSWEGO w<war GOIMCOfpf ik PIPE SCH. 3 P. N A LAKE OfwEOO s \ RIVER INTAKE QP"D T WATER � o PUMP STATION (J P tANr . G LADSTONE z V WEST HMV Z MAR Yount PAAC l O RIVER INTAKE WATER TREATMENT PLANT Mnr BM vir tr.„--/ ■ S(4r, PARE CCA(?.4MAf PIPE SCW Go Ir HDD - RIVER CROSSINr CI to Lake Oswego - Tigard PIPE SCH.1 Water Partnershi shorn g water - canrrectrrry cornrnuNties t History - 2007 Carollo Stud • A stud onl C,* / ofLak ('ao �.,i Y Y Y • Confirmed sharing costs M minimizes rate impacts iF P.p regardless of project scope • Showed conservation needed now to avoid.g ... k shortages • Combined demand of 44 . mgd exceeds 38 mgd" water rights � O '4 Sy s ApARf�, Histor Y - aging facilities require immediate g g attention ,. ‘,.......,...•: .....,......„,.. ,_.........., • ,,,„..,....._•, • Intake r r t .., . .. .. i - Structural, se -. . x r{ „, I '. 4 F n , , . - Mechan 1 yy ;' — Electrical • Pipelines — Corros se siu • Water Treatment Plant — Electr �� �'� � ` — Mechanical — Water qual - , . — Seismic .;.,.: J�OSW EGp T,C9P I� a S 9 �'QoARTHE�� ill Histor y - previous decisions and milestones • 2007 Carollo study — economic comparison of supply options • 2008 agreement launches Partnership • 2010 — project scope defined — design launched — Business Case Evaluation confirms community expectations for water quality — Supply Facilities Capital Improvement Plan adopted — guides design, permitting, and land use • Value Engineering study identifies additional value • 2011 through current — design progresses into construction �OSYIEGO • T/ 9 d• 0 RPA NTHEP` Schedule still on track to beat July 2016 deadline 2010 2011 2012 2013 2014 2015 2016 Joint Permit ( Water Rights River Intake LUBA Pipelines Water Treatment Plant Waluga .1101111111111 - Reservoir #2 Bonita Pump MOM MUNI . Station 101111111.11 I QSWEGO °� 2010 2011 2012 2013 2014 2015 2016 O ma Land Use NM Design Mil ES Construction LS Construction ` Plant Startup & Construction Close Out • Construction hase begins with intake p award ._,,,, , ..,. ,,.., ONITA UMP WALUGA PIPE SCH. 4 411 TATION PIPE SCH. 6 RESERVOIR PIPE SCH. 5 HDD - LAKE CROSSING ( \'‘;/.--------./ / °o..ra,cm CONSTRUCTION WAtaua �a AHEAD ESEA r AVO R BUNITA Noc�as •.. PUMP .WP.wr.A Pm, STATION I 1 11 r'' e t LAKE OSWEGO / t ; wrk PIPE SCH. 3 P AP N 0 A LAKE OSWEGO � RIVER INTAKE WATER PUMP STATION � TREATMENT CTDM& MD PA). � O 5.) PLANT G ,., ,. / g l� v ■ � m y WEST LtNI' 2 M You PAR ` O RIVER . .. WATER TREATMENT PLANT / M elanuw em : afi 1 TmePARK 9s, ` :10 r - (SON CITY Gr. 9 Lake Oswego • Tigard PIPE SCH. 1 W ater Partnership shoring water • connecting communities Upcoming actions /decisions for Councils Contracts Date WTP design contract amendments April 2, 2013 WTP ballasted sedimentation equipment April 16, 2013 WTP construction contract award July 2013 Pipeline construction award Schedule 1 August 2013 Pipeline construction awards Schedules 2 and 3 Winter 2013 Financing Approval of Tigard FY-14 budget June 2013 Approval of Lake Oswego FY-14 budget June 2013 Lake Oswego bond sale Summer 2013 Tigard 2 bond sale TBD IGA 9rF nq gT pEp y Amendment Fall 2013 pp Required a rovals on track with 2 appeals pending Water Rights Permit /Agency Status a ,j Oregon Court of Appeals ruling i g OWRD expected end of 2013 USACE - Section 404 and 10 ; ;, Environmental NMFS and USFWS NMFS Biological Opinion being 7 2 Oregon DEQ refined to address WaterWatch o O DFW comments c OHA (Human Services) USACE permit pending issuance sHPO (archeological) of BiOp, expected May /June 2013 Land Use and Property Oregon DSL Acquisition City of Gladstone m City of West Linn _) Nearly all land use approvals vt City of Lake Oswego obtained City of Tigard ',.-) Easements and land acquisition � ►; o continue to progress as planned kf.A 0 RTNE Individual ro'ects update p J ., ,.,„,,,. ...............,_,: - ONITA UMP WALUGA PIPE SCH.4 FATION PIPE SCH. 6 RESERVOIR PIPE SCH. 5 HP - CROSSING if I I I CAGA Inn.,M Rezeawra V A.• STATION / G tw LAKE OSWEGO Gamow PIPE SCH. 3 PAM N Q RIVER INTAKE J P cA�t Oswsco s AG* AKEOswrI ,,v,�, PUMP STATION O Ptuvr c y (( kr S ( r 4 ' t O ✓tjf �fla , G % CucrAAUts WATER TREA TMENT P LA NT MAArSYawPARK I RWERINM%I 4 3 114- M B•A S;ut Pua GAaAA PIPE SCH. -2 r ` / URA OREGON HDD - RIVER CROSSING °i Lake Oswego •Tigard PIPE SCH. 1 Water Partner sharing water connecting c or nmun + ties River Intake in Gladstone construction contract awarded March 5 . , • $10.6M bid lower than 1 estimate f r • Shore -based construction - , a_ - begins May 2013 ` .. • In-water work peri } begins July 2013 a t� flak SW EGO 7 O J 5 Water Treatment Plant design 90% complete • Updates since 30% '- i .. - Cost saving site and — process modifications Aim . c r ' 1 - Pre - purchase of key ? p 1 equipment NI , • Contractor prequalification 3 n submittals 3/28/13 • Invitation for bids 5/1/13 Council award 7/2/13 • Construction start 7/18/13 rO �SW EGp 1�C9 � a 5 0 9 )F`9 PARtNEQ� Pipeline design approaches 90% completion • Alignments finalized • Geotechnical work complete PIPE SCH. 4 • ODOT, West Linn, Gladstone, and PIPE SCH. 6 PIPE SCH. 5 HDD- LAKE CROSSIN( Lake Oswego requirements wAWGA LAFF incorporated • 0 WOO Land use permit needed for short I.a.Moww.PAr ir ReSEy= segment in Waluga Park Bo. ceri, vF STATION P • Construction begins with Schedule 5 II ,, in Lake Oswego September 2013 Gam PIPE SCH. 3 r « AL h .. LAKE OsWEGO `� Wire �i 446 j TREATMENT Ccuw s..4,.... O O Puff c GLADSTONE S y WEST LIF' �. RAPSONTIVE © `Mta.mW :... Sa[P,nc ow yz PIPE SCH. 2 HDD - RIVER CROSSING Lake Oswego - Tigard PIPE SCH. 1 Water Partnershi shoring water • connecting communities Waluga Reservoir 2 design 60% complete .r .. . , --....vim • Meets seismic code • Landscaping provides ... , . , N . . . . It ' 4 screening for both tanks ..,,,,,... - ' „! -.. .,•,iif : ia ,, , ,.- ' ; ETA' r ' --; - ' — . • Design increases mixing, improves water quality f *--,---4./. • Land use approval expected . •. . . .. September 2013 , ,, ,. if • wi , .„, , 4 4 ' - '''''.".".`" . ' l'' " - 1. : , 1 ■ - - 'IP 0 I • Height, diameter optimized to ,„,... maximize setbacks !.. . : . • Construction begins July ,-.;•• ' --- -. - ,, - -,.- , :- , .1 ,r..... .. 4'- - 1-ui- --.' 2014 . , /. ; ; .f • . - I ;.:' ..,. '',":. . - - ,,.j „ . V .0 ' , - - 7 -, T._._--- -- , - ;- - - ----- ---------„----------, : . •. CO Proposed Concrete RPSOfV011 • 1 1 , :1 t e*.t .....,..„ T , e R . ...._;...... ....-. . 1 ' 4 ,4010.° Po— Bonita Pump Station — 30% Design Status ,,. _ .,,,,, , , . 4....t., .i. a - .„ ....,,,.. .„... .... 44 l. - 1111 111110 4 ' • Replaces existing 50 -year old pump station • Pumps to two pressure zones, eliminates need for second pump station t OSWEGO l/CT • Land use approval expected July 2013 o • Co nstruction startsA April 2014 5 p m ��PA RTNEP Increasing project definition narrows cost estimate range g PDR Cost Estimate 30% Design Estimate November 2010 May 2012 Current Estimate (60% Design) March 2013 Construction Bids 2013 Accuracy 0_ $230 M $249 M♦ $252 + O + Variance( %) - -� 0 Bond Sales ® 0 Tigard Lake Oswego Tigard Time �OS.pEGO.TCq and increasing project definition level OI k" k> A,A R1N Largest i nvestments a roach i n approaching as construction begins ma Spent 100 MI Budget 80 c 2 60 20 o - 1111 , 2010 2011 2012 2013 3014 2015 6 2017 D yWEGO. r / � Rscal Year � n N,PA gTNYQyr organization anization ensures engagement g at many levels .... _ ... __ . ......„.. ,.. • . ,..:., Program Director Joel Komarek Technical Committee Council Oversight Committee Joel Komarek. Lake Oswego Karen Bowerman. Lake Oswego Kan Duncan, Lake Oswego - Kent Studebaker. Lake Oswego Dennis Koellermeier, Tgarc i Gretchen Buehner. Tigard Rob Murchison. Tigard k Jason Snider. Tigard Deputy Program Director Dave Prock City Resources Jane Heisler, Communications Director Kari Duncan. WTP Manager Eric Day. Land Use Planning and Permitting Eric Eisemann, Land Use Adam Sussman, Water Rights Jeff Ring, Legal Public Out Program Manager Principal In Charge Clark Worth, Lead Jon Holland Terry Gould Libby Barg Eryn Deeming -Kehe Vaughn Brown _ I I I I I r F fielorm r Program Information Manager Permits Manager j Design Manager Construction Manager Mike Prett Terry Buchholz Bob Jossis Brett Teel Key Subconsultants DEA Ellis Ecological Services I _ I I _ _II 1_ _ _._..____.- ._-_._I Design Contract 111 f Design Contract #2 Design Contraett3 1 Design Contract #4 Program Level Implementation Controls Water Treatment Plant i Raw and Finished Water Pipelines Pumping and Storage Components' Program wide SCADA Services Lead t _ ...._.1 — Nick Wobbrock. Easements Deborah Rose, Accounting. Contract Project Lead Project Lead Project Lead Project Lead r ---- Nick Wobbrock. Land Use John Howorth, Sc eduling j Brett Teel Pete Oveson Corianne Hart Brett Teel Pete Oveson Corianne Hart, Em. Perms Support ort Support Suppo Support GeoDesign. GeotecNtlal Mike Prett, Asset Management } Nick Wo Nick Wobbrock Matt Maring Nick Wobbrock Westlake Survey Corrosion Probe, Conlon Tech Advisors Design Consultant Design Consultant Design Consultant Bill Persich Kennedy /Jenks Black & Veatch PEI Lynn Williams t Key Design Subconsultants Key Design Subconsultants Key Design Subconsultant Desi Consultant Staheli Trenchless GRI i MWH c MWH Kleinfeider MWA Key Design Subconsuitants DKS OBEC Shannon 8 Wilson Saylor OTAK * PA i tHE MWA Greenworks Controls $252M capital program requires all phases to be closely controlled Cost Schedule Risk Change Quality Define Program 1. Carob Report Design Projects (feasibilty level) Construction 1. Design 2. Project def,n: ton - - - - -- 3. Prelim nary des.gn 2. Design ma C fit ,n\\' 1 Const 3 Pre (( 4 Treatment select on (' � \ 2 Const. , ct on a. ��e iials management 5. Value Eng neer or ■:' H It ( 1 tart.; Contractor procureme';t -- - 4 Closeout 5. 0 &M � \ 4 * 'reach cost estimating and control, quality, scope change management asset management rate studies e s viEGO. s� Q e� 4A RINI- Cost Centralized program management information system (PMIS) ensures program data is digestible Simplified _ _� _ M PMIS Output ... -__ _. 1110 ° 60 _ 40 0,0M/P: R oll -up into PMIS 20 E . = ::. ._ _ _ --n and Tyler 2010 2011 2012 2013 2014 2015 2016 2817 -- s� a Fiscal Year __ 302 ...... ® "w .. 1111 3 Spent to Date ® y_ F'ie 242 — Budget _ .__ G ® ® Ecrcurrsbered =:_.. 7 �-^ N Forecast • ._ .. :=7,--701=— MIZIIEBOVEIT.:'1:11Rgg 121 ., - 60 ,. Sweco r �.� _ 2010 201.1 207.2 2013 2014 2015 2016 2017 p .� �W _ _ .—.. »_ tr ®��0 .W0��� Fiscal Year k 40 ..e.. FA: vinn--nrik-ER,I.--H--u--.....--- 5 `A Riot* cost PMIS flags variances for prompt attention ,.., _ . pi ,,,,,,,.,,,u,,,, a ; $ ' $ Enmanbrance as (c) =c -e M 10111 Balm* Provided Nu i ed R imi lle T aal Ile'i* To41 120 - Program Management 0-2012 Program management V00 55.200.383 1 -2012 Per ttin3 � 1.000 56785 2.2012 Construction Program Management sons 570,435 3.793 3-2012 Chi Wages $459,71 5459.978 459,978 4-2012 Other Prolessiorlal Sernioes $ L 1 r ::. 582,022 0 5.2012 Land /ROW Mquisiitian 47.E .. 5797.431 27,400 Project 120 Tocolt* bor FY 2012 57.336`1144 • 7316.034 43714 204 - River Intake Pump Station (RIPS) 6-2012 Design S S1.06%423 0 ) Project 204 Totals or FT 2012 3L069. 23 0 L069A23 f 0 � � y WECO. r �, �� 4 PA RTN Cost Budgets and expenditures reviewed on many levels Variance lagging starts early Council City Approval • Approval City Limits ® Program Review Design Mgmt. Designer Mgmt. Review Status Review Reporting • =�OSYlEGO. TC9 9j�� PA R1Ntipa ►Schedule Schedule control drives on -time completion, saves cost _ _ . _ , , _ .,. , , . , ,.. it...m....T...111M.11111111=111111. • Updated monthly with iNg :� analysis and report °� =�= • Detailed project and rollup • ;,�.. p J p f = program schedules used - il , id2P!_ 111 • Data from each designer "' Fi IN g d i tiii �•• -! UI and contractor • Inter - related items drive _ _ R sequencing decisions e 1 - L — Each step at proper time - Y W.. — Staffing — Cash flow = -- ., r ' :�► - System performance __ _ _ ff — Overall completion - � oS wEGO r c .i ..,w .5t•±71: su J R ; t 4 ' 9 j FR P S G lW 4111+11 K IIII �I Risk Risk registers prioritize actions of all earn members ,,,, • Created early for each project and the overall program • Updated as new risks identified • Keeps risk management a priority for each team member • Drives decisions to mitigate, transfer, avoid or accept 0 Lake Oswego • Tigard Water Partnership Remit Risk Desaipt on Prob Impact Impact Value Status Strategy Owner Notc•. 204 - River Intake Pump Station (RIPS) MS Omer Ilk IIeidMw i ' 1 .Completed MPS don not mem*sip ; 0.20 Open ... pnk iCemwwateMtrwdrapers etnt% between drapers and pre main 3 alerts _. �' 01 ••' 0 " Net able to get `no -rise" apptwN m fro 2 agencies for the MPS deripVconetnKnom 035 • Mtidmte i Designer Conduct nowise analysis "It ! v lebtionu d Perml 10% 4 0.40 M ( onig. ; mews nosed%factors in construction canna*. Mal** !randured M contractor MM{ toeYrcYOn pee Design Raw at openslen In j Fero enshwe M lrp best pudic" te be trerderred operations 4 unforeseen serge condmon that 5 0.20 Dpmn + :.... MMgate i Design« jamr romstraedenn I lsalty Intake and piping becomes Infested snits I —" _�...._._.... 5 i laina Meese% edictal Pr co t , 3 0.30 I Op* usp s . i Designer w a y s r e a m s ase% V ' i 6 t combustion lest halt S% 4 020 %M oats i PMT Conduct archeological Me terymwMg design phase ConracMlswork fails to PS lo% 1 , 0.40 1 Open mow. 4 opp , InchMe nildgellis boon In constrec%on comma. risk to be tests I rontened te conrmior oonurortlon phem A failure during mention results in 7 11 g operators net beam ebb to Isolate Pmts of 1% 5 0.05 Open ■ Mldgate S Dm4ne ' WI* baleeon *lees at Min Mabee locations within system T cps* EGO., :,_ # system and/er maintain service I _.. 91 Sj G Fop PARTNF'Q ► Change Change management - numerous gates required for approval .,. , _ .. _.,..... . . . . ._ , ,. Change identified r Form submitted Entitlement demonstrated Numerous levels of approval Nord Request ®' Partnership granted /denied • Meal................................ . . • .r.. � r..w.�rnrriy ..Nrr.r.•rti .. rr w... r.. • rwwrr..ww•r.r..+.wrsw . r.. C'f11110[= ... all wr writs _ __ 4,vO EGO. l /C9 .5 ea t 9r Fq PA RTNE'� Quality Standard processes and an engaged team ensure quality across all projects r • Program and Sponsor team review of all designs ..„ • Detailed comment tracking O& 1 ` Des • :..........:.... Operator engagement • Weekly design /management meetings . ponsor' • Program-wide standards Team implementation t • Contractor prequalification CM Sta • Specialty inspection and testing during construction Design Review r �o s *EGO r ,� 9 Participants P S o 9f Fq PA R1$ • Lake Oswego considering outside review of program management performance Currently in Possible Items to Review Practice Conflicts of interest and procurement practices Tools to track and forecast cost and schedule Internal controls for payments Processes for change management and authorization, quality control, and risk management Coordination with O &M staff 1.■ Project performance post - construction 0 n . IGA Amendment relative to capacity /cost allocation includes 2 steps 1. Lake Oswego to determine whether it has excess capacity to offer for sale 2. IGA amendment terms and conditions to be negotiated A. Basis of pricing B. Representatives f� 0 R Next Joint Council Meeting 1. Construction management 2. Other suggestions :), 0 Meetin g de- brief, agreements, assi gnments roS ,p EGO . " o Ap ARile AIS -1243 3. A. Business Meeting Meeting Date: 03/26/2013 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Cathy Wheatley, Administrative Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval. (Dates of meetings are listed under "Attachments" below.) OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments January 22, 2013 Council Minutes February 12, 2013 Council Minutes AIS -1222 3• B. Business Meeting Meeting Date: 03/26/2013 Length (in minutes): Consent Item Agenda Title: Appoint Cameron James as a Member and Clifford Rone as an Alternate to the Audit Committee Prepared For: Debbie Smith -Wagar Submitted By: Debbie Smith -Wagar Financial and Information Services Item Type: Resolution Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Consider a resolution to appoint Cameron James as a member and Clifford Rone as an alternate to the Audit Committee. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of this resolution. KEY FACTS AND INFORMATION SUMMARY On June 26, 2012 the Council passed resolution 12 -26 creating a three - member Audit Committee along with one non - voting alternate member. In December 2012 Council appointed Peter Hedgecock to the committee. In January 2013 the Council appointed Gretchen Buehner to be the Council member liaison. Mayor Cook and Councilor Buehner interviewed Budget Committee members interested in serving on the Audit Committee and recommend that Budget Committee member Cameron James be appointed to a two -year term and Budget Committee member Clifford Rone be appointed to the non - voting alternate position for two years. The terms will expire on December 31, 2014. OTHER ALTERNATIVES Direct Mayor Cook and Councilor Buehner to interview additional candidates. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION None Attachments Resolution AIS -1230 3• C. Business Meeting Meeting Date: 03/26/2013 Length (in minutes): Consent Item Agenda Title: Adopt Cost -of- Living Adjustment for Tigard Police Officers Association Effective July 1, 2013 Prepared For: Sandy Zodrow Submitted By: Sandy Zodrow, City Management Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Should the Tigard City Council approve a cost -of -living adjustment for the Tigard Police Officer's Association effective July 1, 2013 STAFF RECOMMENDATION / ACTION REQUEST Approve a cost of living adjustment for the Tigard Police Officer's Association effective July 1, 2013 KEY FACTS AND INFORMATION SUMMARY The Tigard Police Officer's Association (I'POA) is in the 2nd of a 3rd year collective bargaining agreement with the City of Tigard. Their contract will expire in June of 2014. The 2nd year of the contract calls for a negotiated wage adjustment. The City and TPOA have discussed this matter and both parties recommend continuing with the cost of living formula currently in the contract for the July 1, 2013 adjustment. This would result in a 2.1% cost -of -living adjustment for July 1, 2013. TPOA has met and their bargaining unit approved this matter. It is now before the Tigard City Council to approve this adjustment effective July 1, 2013. Jackie Damm, City Labor Attorney, briefed the Council on this matter as part of her presentation in Executive Session on February 26, 2013 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION Council was briefed on this matter at the Labor Relations Executive Session, February 26, 2013 Fiscal Impact Fiscal Information: Council was provided this information at their February 26, 2013 Executive Session on labor relations. AIS -1229 3. D 1 Business Meeting Meeting Date: 03/26/2013 Length (in minutes): Consent Item Agenda Title: Contract Award - Main Street Off - Street Parking Lot Improvements Prepared For: Joseph Barrett Submitted By: Joseph Barrett, Financial and Information Services Consent Agenda Item Type: Motion Requested Meeting Type: - LCRB Public Hearing Newspaper Legal Ad Required ?: No Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award the contract for the Main Street Off -Street Parking Lot Improvements to D &T Excavating? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award the contract for the Main Street Off -Street Parking Lot Improvements to D &T Excavating and authorize the City Manager to carry out all necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY The city has planned to construct a 20 stall paved public parking lot with landscaping, stormwater treatment and lighting on two city-owned lots on Burnham Street. The design of the lot will allow for future expansion to the northeast if access and cost sharing with property owners can be agreed upon. The city released an Invitation to Bid for the project on February 11th and received fourteen (14) bids when the solicitation closed on February 26th. The received bids were as follows: • D &T Excavating - $126,492 'Jeff Kersey - $133,162 • CR Woods Trucking - $133,269 • Sub Com - $134,000 • Lyda Excavating - $134,500 • Northwest Earthmovers - $137,733 • Jesse Rodriguez Construction - $150,247 • Rychart Excavation - $160,596 • Kodiak Pacific Construction - $162,162 • S -2 Contractors - $163,861 • Rev Con - $164,839 • Civil Works NW - $169,605 • Brown Contracting - $184,390 • Eagle Elsner - $184,500 Staff reviewed the bids and found them to be responsible bids. Therefore, in accordance with the city's Public Contracting Rules, staff recommends the contract be awarded to D &T Excavating as the lowest responsible bidder. OTHER ALTERNATIVES The Local Contract Review Board may choose to decline the bids, not award the contract and direct staff to not perform the work. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time this contract award has been before the Local Contract Review Board. Fiscal Impact Cost: $126,492 Budgeted (yes or no): Yes Where budgeted ?: UR - Capital Improvements Additional Fiscal Notes: The 2012 -2013 Urban Renewal Capital Improvements fiscal year budget has $150,000 budgeted for this project. This is enough to cover the $126,492 contract. Cathy Wheatley From: Marty Wine Sent: Tuesday, March 26, 2013 2:03 PM To: Cathy Wheatley Cc: Toby LaFrance; Debbie Smith -Wagar Subject: Fwd: COUNCIL MEETING 3 -26 -2013 Attachments: CDBGResultsMemo3- 25- 13_Final.doc; ATT00001.htm FYI to all - about meeting attendance and the parking lot concerns. SUPPLEMENTAL PACKET FOR c &c� _a y Sent from my iPhone (DATE OF MEETING) Begin forwarded message: 3 D. From: <MHCon(&,,aol.com> _ Date: March 26, 2013, 12:04:35 PM PDT - ��Y�Cp - a-05C.A.1.5c.,ibyl To: <mayorcook @tigard- or.gov >, <marty @tigard- or.gov> y ) 4aitCLM 1-- Subject: COUNCIL MEETING 3 -26 -2013 --P`z., I'm writing in regards to tonight's council session. C�� (.ottnc41 LJQfs ✓1 Originally I thought I was suffering from Jet -Lag but later thought it was Duck - a' Fever but now I know I am slowly recovering from something I brought home from D.C. and incubated it last Thursday in a Planning Commission Work Group. As for the dinner date with LO I can pass on that but want to offer my support for our two councils working together. I'm assured that staff will pass along the highlights of the gathering. I would like to comment on the consent agenda 3.D.1 Off - Street Parking. I concur that the low bidder is D &T Excavation and provided they have or will meet all the requirements of the bid they should be awarded the project. It is my understanding that this is a CCDA project and budget. My concerns with this project is the over all costs considering that someone has already did the plans, permits with oversight. Those costs are historically not been factored into the total costs which may also include the lots themselves, the drainage, power and lights. Understandable that other city funds will and have been used to procure this project like the land costs and alteration to Burnham Street access. Those costs need to be consolidated to give an accurate reflection of the overall costs that realistically need be born by the CCDA budget. This may seem at first like a trivial exercise but it leaves me with an uncertainty regarding the Agency. I have and will continue to try and contact and talk to Marc regarding the FOLLOW UP REPORT FOR THE NATIONAL LEAGUE OF CITIES that we were to present tonight. P3 and most of the conference we shared together and what I would have to say would be most redundant. Please accept his words as all that is needed from me. Preliminary CDBG GRANT information was confirmed last week. Preliminary because the figures will most likely make some changes. I would like to present them as council liaison report at our next available time. FYI, attached please find a memo Marissa that gives you the most status. Again please excuse me for this evening. Marland DISCLAIMER: E -mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E -mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules "City General Records Retention Schedule." City of Tigard TIGARD Memorandum ® , To: Mayor Cook and Tigard City Council From: Marissa Daniels, Associate Planner Re: Community Development Block Grant Rating Results Date: March 25, 2013 On Friday, February 15, the Washington County Community Development Block Grant (CDBG) Policy Advisory Board (PAB) approved the 2013 funding list. This memo details the rating results for each category. Please note the budget for each category is based on an estimated allocation from HUD. The anticipated impact of federal cuts is discussed towards the end of this memo. Jennie Proctor, Washington County Office of Community Development, writes, "It looks like Congress passed the budget but it may still be a ways off until we actually know our allocation from HUD. I think agencies now have to make tough decisions about how to fund internally." Public Facilities / Facilities serving lower income neighborhoods or populations, and eliminating blight, such as senior centers, child care facilities, youth centers, group homes, etc. Requested Awarded Sponsor Project Title Score Amount Amount Community Washington County Building Purchase 94.700 $200,000.00 $200,000 Warehouse North Plains North Plains Senior Center Kitchen Upgrade & 86.500 $298,600.00 $298,600 Senior Center Expansion Family Bridge Family Bridge Homeless Shelter Facility Exterior 86.300 $80,000.00 $80,000 Maintenance & Repair Centro Cultural Centro Cultural Capital Replacement & 81.900 $70,000.00 $70,000 of Wa. Co. Improvement Project. Albertina Kerr Albertina Kerr Youth Group Home Acquisition 79.000 $200,000.00 $14,327* Centers Community Hillsboro Child Development Center HVAC 75.220 $24,999.00 $0 Action Improvements *Indicates partially funded *You will note that only $14,327 remained after funding Centro Cultural. Albertina Kerr was contacted to determine whether its project could still move forward with that level of funding. The agency affirmed that it could still move forward with the project. Page 1 of 3 Public Services ► Public services providing limited social and health services for lower income residents such as youth at risk, employment counseling, mortgage foreclosure prevention. Requested Awarded Sponsor Project Title Score Amount Amount CASA For Children Adding more court appointed special advocates 98.600 $75,000.00 $75,000 & serving more children Sonrise Baptist Project Homeless Connect 94.700 $25,000.00 $25,000 Church Boys & Girls Aid Safe Place for Youth 93.300 $75,000.00 $75,000 HomePlate Youth St. Outreach & Employment Opportunities for 92.600 $50,000.00 $50,000 Services Youth Experiencing Homelessness LCSNW HopeSpring 90.300 $75,000.00 $75,000 Good Neighbor GNC Children's Program 88.000 $32,166.58 $24,830* Center Community Action Basic Needs 85.890 $35,000.00 $0 Community Action Rent Well 85.670 $25,000.00 $0 Jubilee Christian Jubilee Transition Homes 82.500 $75,000.00 $0 Fellowship Essential Health "Each & Every" Project: Growing & Evolving 76.800 $75,000.00 $0 Clinic Volunteer -Based Health Care Adelante Mujeres Journey to College 74.800 $75,000.00 $0 Virginia Garcia Virginia Garcia's Wellness Programs 71.800 $50,000.00 $0 Memorial Foundation Love INC of Tigard, Love INC of Tigard, Tualatin & Sherwood 63.100 $75,000.00 $0 Tualatin & Sherwood *Indicates partially funded Infrastructure ► Infrastructure improvements revitalizing lower income neighborhoods with projects such as street improvements, sidewalks and aesthetics, structural improvements, drainage, water and sewer systems. Requested Awarded Sponsor Project Title Score Amount Amount City of Cornelius 11th Ave Pedestrian Improvements 52.440 $172,000.00 $172,000 Timber Water Timber Water Reservoir Replacement 46.400 $292,000.00 $0 Association City of Cornelius Forest Hills Storm By -pass 41.330 $190,000.00 $0 There is $64,477 remaining after funding the Cornelius 11th Avenue Pedestrian Improvement project. This amount is not sufficient to complete the next project on the list; as such the PAB allocated this amount to the Infrastructure Contingency fund. Page 2 of 3 HOME / HOME Investment Partnerships Program (HOME) funds are federal resources awarded to states, counties, cities and consortiums (City - County partnerships) for the purposes of developing affordable housing projects that shelter low- income households. Requested Awarded Sponsor Project Title Score Amount Amount REACH The Orchards @ Orenco - Phase 1 86.55 $750,000.00 750,000 CPAH The Barcelona 82.77 $239,854.00 $239,854 Bienestar Cornelius Place 70.18 $749,764.00 $0 Proud Ground Proud Ground Opportunity - Rich Scattered Sites 67.18 $500,000.00 $71,847* WWHfH Allen Estates Homeownership 60.64 $250,000.00 $0 *Indicates partially funded You'll note that $71,847 remained after funding CPAH's The Barcelona. This amount is insufficient to allow the Cornelius Housing project to move forward. This amount would, however, be sufficient to allow Proud Ground to assist in the acquisition of one or two homeownership activities. Impacts of Funding Level (Update) Washington County let applicants know that awards are based on federal allocations. The projects which fall lowest on the funding list are considered "conditional awards." This year the county is anticipating that the HOME budget will be a straight 5% cut which will bring the Proud Ground award to approx. $24,000. Whether they can make the project work with that award is unknown. The Good Neighbor Center award looks like it may be reduced to about $8,000. The county will check in to see whether or not they can move forward with this reduced amount. The other projects on the list likely will not be impacted because any loss can be made up with the amount of contingency set aside. Because there is a 15% limitation (statutory) on the amount that can be allocated to public services, the loss to the Good Neighbor Center cannot be funded with contingency. Background Information The Office of Community Development manages the Community Development Block Grant (CDBG) and the HOME Investment Partnerships Program (HOME) for Washington County. Both programs are funded by the US Department of Housing and Urban Development (HUD). The Washington County CDBG consortium consists of jurisdictions, which are signatories to the Urban County Intergovernmental Cooperation Agreement, as required by HUD. This includes the county itself and all of the municipalities therein, with the exception of the City of Beaverton. Representatives from each of the participating cities and one county representative form the Community Development Block Grant Policy Advisory Board. The PAB develops and recommends to the Board of Commissioners a three -year, comprehensive plan that guides allocations of Community Development Block Grant funds. Once the plan is in place, the advisory group also reviews and recommends projects for funding. Councilor Henderson serves as Tigard's representative to the PAB. Page 3 of 3 AIS -1231 4 Business Meeting Meeting Date: 03/26/2013 Length (in minutes): Agenda Title: Report from City Council Members on the National League of Cities Congressional City Conference Submitted By: Cathy Wheatley, Administrative Services Item Type: Public Hearing - Quasi Judicial Meeting Type: Special Meeting Public Hearing: Publication Date: Information ISSUE Council members to give follow up report on the National League of Cities Congressional City Conference. STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Council members who attended the the National League of Cities Congressional City Conference the second week of March will give a follow up report on sessions attended and contacts made in Washington D.C. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A . -�nC�a �farn if FOR PLEMENTAL PACKET r� y r re •a(o.�,a1 t (DATE OF MEETING) ,,,,t-e,r2-<)-4..4--) i Lake Oswego- Tigard Water Partnership and open space. Providing residents with alternative Cl T jngr , Ore� In August 2008, the cities of Lake Oswego and Tigard transportation access to jobs, housing and shopping yky? Y In formally endorsed a partnership agreement for is a priority. The potential rail -to -trail in Downtown 6 sharing drinking water resources and costs. Lake Tigard is an opportunity for the city to work together Portland Oswego's water supply system is near capacity, and with regional partners to achieve these goals. 4 2 01 Federal key facilities need expansion and upgrades. Residents . . 1 , need a secure, dependable water source. Both cities Sequestration Cuts - _ \ s i t k k want to keep water affordable for their customers and Tigard encourages a balanced approach to deficit Le gl �7 � l 1Ve — T sharing the cost of new infrastructure to serve both reduction. In particular, Tigard supports protecting x = + communities does that important programs including Community Beaverton -c Ag FI t . TOTAL COST: 5240 MILLION Development Block Grant, State and Local Law o Enforcement, COPS Technology, Economic '. `g , m ,8 Development Administration, TIGER and FTA Transit • . Capital Grants, among others. ' r 1 .,, 4 Attain a Tigard ZIP code p s Tigard Tigard staff is investigating the ° � BQ ti � " process to secure a distinct Tigard �/' t. Lake mailing address, instead of the i coDE Z Oswego �+"" h l , . , current Portland designation. .� °.,,,`' � +`rl`" , - ,- • , Ati Buy America Concerns . _ - ;!...,$.: Columbia River Crossing Project MAP -21 took steps to close a Buy America loophole, Tualatin ....., ' e 0 . - - + Tigard strongly supports the Columbia River Crossing but unintended consequences of the legislation could , r — . ' f e (CRC) Project, which is a long -term, comprehensive cause delays for local governments. We recommend I - 205 solution to problems on Interstate 5 near the that FHWA guidance and future rule- making include t . _ % 1 �+ . w Columbia River. The 1 -5 corridor is the backbone of a the following: F " P network of roads that provide access to the region. > Exclusion from Buy America requirements if all �._ F — which is more susceptible to long -term economic For more Information... 1 losses from congestion than other areas because of future contracts are implemented without federal . « ! its ties to trade. Completion of the CRC project will " , highway funds. More information about these projects and Tigard's .. ; y! , vision for the future can be found on our website at I create benefits for both trucks and marine freight ' Buy America requirements should not apply to www.tigard- or.gov /construction. Please don't hesitate raj ,"`.- y� ... i. through reduced congestion in the corridor, improved contracts or work under an agreement with a to contact us for additional information. '' , 4. 4.5..,-,, access to ports and highways, and the elimination of utility that is not funded by Title 23 programs. , ; bridge lifts. The CRC project will improve safety for > Mayor John L. Cook, 503-718-2476, . ,, travelers, increase community livability, provide new EPA Regulatory Concerns and mayorcookWtigard- or.gov �' travel options, and an improved highway to support Unfunded Mandates > City Manager Marty Wine, 503 - 718 -2486, AMBE . ` jobs, the regional economy and future growth. Tigard opposes legislative or regulatory initiatives marty@tigard- or.gov CH{, Q that undermine local government decision - making. Assistant City Manager Liz Newton, 503-718-2412, 3 Policy Items The partnership with federal policy makers should ��tt_u It recognize roles and not pre-empt city authority on IizQtigard or.gov . / n i, . 1 , Tigard Street frail — &W Rail Line issues such as land use, rights of way and other Abandonment local functions. . -. i „ qi Tigard envisions a future where a wide variety of 1l . City of Tigard I A Place to Call Home -( transportation and recreational opportunities are /, ° 13125 SW Hall Blvd., Tigard, OR 97223 (mil ,, available through a diverse system of parks, trails 1 'RP www.tigard-or.gov �" N a format will provide greater capacity and flexibility for Tigard /Metzger After - school Program r ` Grant Priorities I - ..•We A. , transmitting data, and seamless communications The city is working with the Tigard - Tualatin Sch -o 'or' Hall Boulevard Burnham Street to between the city, county and other first responders District to secure funding for a new recreation ; j ' Durham Road on the network. student achievement program at Metzger This project will enhance pedestrian safety, REQUEST AMOUNT: $250,000 Elementary School. Metzger serves the highest ' complete bike paths, and improve capacity at key Spanish- speaking student body in Tigard, and tl " 1 ;" intersections along Hall Boulevard from Downtown highest percentage of students receiving free a Tigard to Durham Road. OI r h Automated reduced -price meals in the district. Grant funds would be used to enhance the outdoor fields an ,, REQUEST AMOUNT: $7,100,000 License Plate play area to serve as a neighborhood park with i still 0 I B B Recognition __ ° = ! ® ! Equipme small community garden for area families. In th + 4 Automated summer, educational enrichment programs foci License Plate Recognition (ALPR) is a surveillance on reading and technology would be offered alc . : , , with a lunch distribution program. TIGARD, OREGON. Located just eight miles method that uses optical character recognition to southwest of Portland, Tigard is Oregon's 12th largest read vehicle registration plates. This equipment Tigard would seek grant funding —that is availat city with a population nearing 49,000. The city is largely would be of great value in tracking stolen vehicles, local education agencies and community -based residential, and offers a mix of industrial, commercial Amber Alert suspects, and drivers operating on a organizations —to initiate, expand, or enhance ph, space, which results in a daytime population suspended license. ALRP technology will maximize education programs, including after- school progre and retails p dayum Pop the patrol efficiency of the police force. for students in kindergarten through fifth grade. approaching 100,000. REQUEST AMOUNT: $238,000 REQUEST AMOUNT: S25e Tigard has preserved its unique small-town character, - but because of the demands placed on its transportation, Fanno Creek Regional Wall ti no K water, and ublic safety resources, Ti faces big-city Complete missing links of the existing paved, P ty Tigard g �Y Other Projects Supported by Tiga infrastructure issues multi-use Fanno Creek Regional Trail to connect !mom 6 ^ re Three major thoroughfares (Interstate 5, Highway neighborhoods with schools, parks, jobs and a : rn. . " Downtown Tigard. The trail provides an off-street 4 " y 99W and Highway 217) converge in Tigard. This creates alternative to walking and riding on busy roads as •1 b - some of the highest daily traffic volumes in the state, well as opportunities for healthy outdoor activities. , ; S. ( r especially during peak commute times. The ever- increasing REQUEST AMOUNT: $900,000 traffic and population growth in the region continue to fr./ , 1 rR outpace infrastructure improvements, and result in millions Highway 217 Interchange , ' r _ of dollars in transportation delay costs per month. with 72nd Avenue I Tigard also faces the challenge of securing a stable Evaluate and develop a conceptual design to relieve and affordable drinking water supply for its residents. In congestion and improve safety in the area of the Promote the Farmers Market in 2008, Tigard partnered with the City of Lake Oswego to interchange of Highway 217 with 72nd Avenue. This Downtown Tigard Pacific Highway (99W) /Barbur Boulez share water system resources and costs. This proactive project will focus on the ramp terminals and cross The Tigard Farmers Market is focused on bringing High Capacity Transit Alternative Anal approach is expected to benefit both cities well into the streets intersecting 72nd Avenue. healthy, locally grown and raised food to the An alternatives analysis and preliminary engine REQUEST AMOUNT: $800,000 community. The market is seeking additional study is needed to determine the best high -cap 21st century. resources to promote a new location in Downtown connection to provide transportation options to Tigard continues to work with its regional partners Tigard and to expand producer -to- consumer connect downtown Portland, Tigard, King City, Police Interoperable Communications toward creative solutions that address infrastructure opportunities in a larger space. Funds are being Tualatin and Sherwood. Reductions in automob and service delivery challenges. We are committed to Because of federal mandates, the regional dispatch sought for signage, including permanent wayfinding trips will reduce roadway congestion and pollut center in Washington County will move from an signs, and to promote the new expanded market to reduce accidents and set the groundwork for responsible stewardship of public funds and to making analog communications network to 800 MHz digital the community. efficient along long the transit line. sound fiscal decisions that will guide us toward a format. Radios operated by first responders in the REQUEST AMOUNT: $100,000 TOTAL COST $11.4 development MILUON; a l FEDERAL REQUEST: St MI sustainable future. region will need to be replaced by 2018. The digital Edward. Heintz dA s 1 eQ .r • 12120 S.W. 116"' Avenue, Tigard, OR 97223. Phone: 503.590.1640 3 /au laul March 18 2013 SUPPLEMENTAL PACKET FOR 3/-9(0/A10/ City of Tigard, Public Works (DATE OF MEETING) City Council Members (0 a n ( CC-1-4-e..rrt_ Dear Tigard City Council: The recent acquisition of the 2.9 acre property located south of Highway 217 on Greenburg Road affords the city of . Tigard the opportunity to honor the man who lived on this land for over 60 years. The purpose of this letter is to request that this future neighborhood park be named appropriately after John Peter Bagan. John Peter Bagan was born August 19 1924 and passed away on August 10 2006. John served in the United States Army during World War II. He lost his leg in France during the war and was awarded a Purple Heart for his service and sacrifice. His prosthetic leg was a fascination to the children of family and friends, who would often give a quick "knock" to his leg to rediscover which was one was real and which one was not. Mr. Bagan purchased the property at 10910 S.W. Greenburg Road in 1946 and lived there until his death in 2006. In the early years, Mr. Bagan tended to his father who lived with him on the property. His father, John Peter Bagan was a veteran of World War I. On the Greenburg Road property, John raised golden and ring neck pheasants. He was also granted a federal permit to raise Canadian geese. The goats on the property were his "lawn mowers" in his later life and were only part of the menagerie of animals that lived on the property at various times in those 60 years. John's collection of animals included exotic birds, ducks, geese, catfish, chickens, rabbits, crawfish, sheep, cats, and goats. The assortment of animals found on the property and in John's pond provided enjoyment and memories for the children of John's family and friends. John Peter Bagan is buried next to his father at St. Anthony's Cemetery on Gaarde Street. John Bagan lived for 60 years at what is now slated to become a city park. He was one of the oldest residents of Tigard and Greenburg Road, but more importantly, he was also a memorable character, cherished by those who knew him. Honoring his memory by naming this park after him only seems appropriate. Sincerely, Edward Heintz ( J ,�- Former resident of 11070 S.W. Greenburg Road and John Bagan's friend and neighbor Cathy Wheatley From: Marty Wine Sent: Tuesday, March 26, 2013 2:03 PM To: Cathy Wheatley Cc: Toby LaFrance; Debbie Smith -Wagar Subject: Fwd: COUNCIL MEETING 3 -26 -2013 Attachments: CDBGResultsMemo3- 25- 13_Final.doc; ATT00001.htm FYI to all - about meeting attendance and the parking lot concerns. SUPPLEMENTAL PACKE1 FOR 1% v iPhone - - -"" Sent from my iPhone (DATE OF MEETING) Begin forwarded message: @ 3D ) From: <MHCon @aol.com> - Date: March 26, 2013, 12:04:35 PM PDT To: <mayorcook @ tigard- or.gov >, <marty @tigard - or.gov> y grADLZ Q 1,.0 Subject: COUNCIL MEETING 3 -26 -2013 _ I'm writing in regards to tonight's council session. -4 (s vtd�. �` - ern-' 5 C C. 1.net1. L ia_ si3V1 Originally I thought I was suffering from Jet -Lag but later thought it was Duck - '84 Fever but now I know I am slowly recovering from something I brought home from D.C. and incubated it last Thursday in a Planning Commission Work Group. As for the dinner date with LO I can pass on that but want to offer my support for our two councils working together. I'm assured that staff will pass along the highlights of the gathering. I would like to comment on the consent agenda 3.D.1 Off - Street Parking. I concur that the low bidder is D &T Excavation and provided they have or will meet all the requirements of the bid they should be awarded the project. It is my understanding that this is a CCDA project and budget. My concerns with this project is the over all costs considering that someone has already did the plans, permits with oversight. Those costs are historically not been factored into the total costs which may also include the lots themselves, the drainage, power and lights. Understandable that other city funds will and have been used to procure this project like the land costs and alteration to Burnham Street access. Those costs need to be consolidated to give an accurate reflection of the overall costs that realistically need be born by the CCDA budget. This may seem at first like a trivial exercise but it leaves me with an uncertainty regarding the Public Services ► Public services providing limited social and health services for lower income residents such as youth at risk, employment counseling, mortgage foreclosure prevention. Requested Awarded Sponsor Project Title Score Amount Amount CASA For Children Adding more court appointed special advocates 98.600 $75,000.00 $75,000 & serving more children Sonrise Baptist Project Homeless Connect 94.700 $25,000.00 $25,000 Church Boys & Girls Aid Safe Place for Youth 93.300 $75,000.00 $75,000 HomePlate Youth St. Outreach & Employment Opportunities for 92.600 $50,000.00 $50,000 Services Youth Experiencing Homelessness LCSNW HopeSpring 90.300 $75,000.00 $75,000 Good Neighbor GNC Children's Program 88.000 $32,166.58 $24,830* Center Community Action Basic Needs 85.890 $35,000.00 $0 Community Action Rent Well 85.670 $25,000.00 $0 Jubilee Christian Jubilee Transition Homes 82.500 $75,000.00 $0 Fellowship Essential Health "Each & Every" Project: Growing & Evolving 76.800 $75,000.00 $0 Clinic Volunteer -Based Health Care Adelante Mujeres Journey to College 74.800 $75,000.00 $0 Virginia Garcia Virginia Garcia's Wellness Programs 71.800 $50,000.00 $0 Memorial Foundation Love INC of Tigard, Love INC of Tigard, Tualatin & Sherwood 63.100 $75,000.00 $0 Tualatin & Sherwood *Indicates partially funded Infrastructure ► Infrastructure improvements revitalizing lower income neighborhoods with projects such as street improvements, sidewalks and aesthetics, structural improvements, drainage, water and sewer systems. Requested Awarded Sponsor Project Title Score Amount Amount City of Cornelius 11th Ave Pedestrian Improvements 52.440 $172,000.00 $172,000 Timber Water Timber Water Reservoir Replacement 46.400 $292,000.00 $0 Association City of Cornelius Forest Hills Storm By -pass 41.330 $190,000.00 $0 There is $64,477 remaining after funding the Cornelius 11th Avenue Pedestrian Improvement project. This amount is not sufficient to complete the next project on the list; as such the PAB allocated this amount to the Infrastructure Contingency fund. Page 2of3 HOME / HOME Investment Partnerships Program (HOME) funds are federal resources awarded to states, counties, cities and consortiums (City - County partnerships) for the purposes of developing affordable housing projects that shelter low- income households. Requested Awarded Sponsor Project Title Score Amount Amount REACH The Orchards @ Orenco - Phase 1 86.55 $750,000.00 750,000 CPAH The Barcelona 82.77 $239,854.00 $239,854 Bienestar Cornelius Place 70.18 $749,764.00 $0 Proud Ground Proud Ground Opportunity - Rich Scattered Sites 67.18 $500,000.00 $71,847* WWHfH , Allen Estates Homeownership 60.64 $250,000.00 $0 *Indicates partially funded You'll note that $71,847 remained after funding CPAH's The Barcelona. This amount is insufficient to allow the Cornelius Housing project to move forward. This amount would, however, be sufficient to allow Proud Ground to assist in the acquisition of one or two homeownership activities. Impacts of Funding Level (Update) Washington County let applicants know that awards are based on federal allocations. The projects which fall lowest on the funding list are considered "conditional awards." This year the county is anticipating that the HOME budget will be a straight 5% cut which will bring the Proud Ground award to approx. $24,000. Whether they can make the project work with that award is unknown. The Good Neighbor Center award looks like it may be reduced to about $8,000. The county will check in to see whether or not they can move forward with this reduced amount. The other projects on the list likely will not be impacted because any loss can be made up with the amount of contingency set aside. Because there is a 15% limitation (statutory) on the amount that can be allocated to public services, the loss to the Good Neighbor Center cannot be funded with contingency. Background Information The Office of Community Development manages the Community Development Block Grant (CDBG) and the HOME Investment Partnerships Program (HOME) for Washington County. Both programs are funded by the US Department of Housing and Urban Development (HUD). The Washington County CDBG consortium consists of jurisdictions, which are signatories to the Urban County Intergovernmental Cooperation Agreement, as required by HUD. This includes the county itself and all of the municipalities therein, with the exception of the City of Beaverton. Representatives from each of the participating cities and one county representative form the Community Development Block Grant Policy Advisory Board. The PAB develops and recommends to the Board of Commissioners a three -year, comprehensive plan that guides allocations of Community Development Block Grant funds. Once the plan is in place, the advisory group also reviews and recommends projects for funding. Councilor Henderson serves as Tigard's representative to the PAB. Por