Resolution No. 13-17 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 13- )7
A RESOLUTION TO ADOPT A THIRD QUARTER SUPPLEMENTAL BUDGET AMENDMENT TO
FY 2013 TO ACHIEVE THE FOLLOWING: ADJUSTMENTS TO CITY OPERATIONS IN
COMMUNITY DEVELOPMENT,FINANCE&INFORMATION SERVICES,AND PUBLIC WORKS.
WHEREAS, the city is acknowledging those items that were unknown at the time the FY 2013 Budget was
adopted;and
WHEREAS, the city recognizes a total of$198,790 of unanticipated budget in Finance, Public Works, and
Community Development;and
WHEREAS, the city recognizes a total of$134,000 in additional budgeted resources of grant revenues and
$50,000 in building fee revenue to pay for a portion of the budget increase;and
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The FY 2012-13 Budget is hereby amended as detailed in Exhibit-A.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This day o 2013.
�0"
MayV City of Tigard
A T:
rl
Recorder-City of Tigard
RESOLUTION NO. 12- l 7
Page 1
City of Tigard Exhibit A
FY 2013 Third Qtr Supplemental Budget Amendment
1.Community Development-Building
The FY 2013 adopted budget was developed with Building staff at 1.0 FTE.However,the dollars for the Building Division were
budgeted at.80 FTE with the goal of requesting a budget amendment to obtain enough appropriations to cover any increased
staff hours if the level of construction activity increased.An increase in appropriations of$50,000 is being requested due to a
substantial increase in building activity.As a result,Building Fund revenues have increased ahead of what was projected
allowing the fund to accomodate for the adjustment in budget.
Adopted Revised
Budget Amendment Budget
Building Fund
Resources
Beginning Fund Balance $ 602,913 $ 602,913
Property Taxes $ - $ -
Franchise Fees $ - $ -
Licenses&Permits $ 988,977 $ 50,000 $ 1,038,977
Intergovernmental $ 8,281 $ 8,281
Charges for Services $ - $ -
Fines&Forfeitures $ - $ -
Interest Earnings $ 19,782 $ 19,782
Miscellaneous $ 9,990 $ 9,990
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 200,000 $ 200,000
Total Resources $ 1,829,943 $ 50,000 $ 1,879,943
Requirements
Policy and Administration $ - $ -
Community Development $ 1,266,424 $ 50,000 $ 1,316,424
Community Services $ - $ -
Public Works S $ -
Program Expenditures Total $ 1,266,424 $ 50,000 $ 1,316,424
Debt Service $ - $ -
Loans $ $
Work-In-Progress $ $
Transfers to Other Funds $ $ -
Contingency S 200,om $ 200,000
Total Budget $ 1,466,424 $ 50,000 $ 1,516,424
Reserve For Future Expenditure $ 363,519 $ - $ 363,519
Total Requirements $ 1,829,943 $ 50,000 $ 1,879,943
City of Tigard Exhibit A
FY 2013 Third Qtr Supplemental Budget Amendment
2.Finance&Information Services-Financial Operations
The city was notified that its contribution to unemployment has increased to$8,100 per quarter,totalling$32,400 for the year.
The change in unemployment was not known at the time that the FY 2013 budget was adopted.
This action will increase program expenditures in Policy and Administration by$32,400.
In addition,there will be a decrease in contingency by this same amount.
Q2 Revised Q3 Revised
Budget Amendment Budget
Central Services
Resources
Beginning Fund Balance $ 518,468 $ 518,468
Property Taxes $ - $ -
Franchise Fees $ - $ -
Licenses&Permits $ 31,000 $ 31,000
Intergovernmental $ - $ -
Charges for Services $ 5,948,588 $ 5,948,588
Fines&Forfeitures $ - $ -
Interest Earnings $ 593 $ 593
Miscellaneous $ - $ -
Other Financing Sources $ - $
Transfers In from Other Funds S 282,477 S 181,4—
Total
S'41 ,Total Resources $ 6,781,126 $ - $ 6,781,126
Requirements
Policy and Administration $ 6,298,137 $ 32,400 $ 6,330,537
Community Development $ - $ -
Community Services $ $
Public Works $ - S -
Program Expenditures Total $ 6,298,137 $ 32,400 $ 6,330,537
Debt Service $ - $ -
Loans $ $
Work-In-Progress $ $ -
Transfers to Other Funds $ - $
Contingency $ 294,000 S (32,400) $ 261,600
Total Budget $ 6,592,137 $ - $ 6,592,137
Reserve For Future Expenditure $ 188,989 $ - $ 188,989
Total Requirements $ 6,781,126 $ - $ 6,781,126
City of Tigard Exhibit A
FY 2013 Third Qtr Supplemental Budget Amendment
3.Fleet/Property Management-Fleet Maintenance
The city has received a total of$8,100 from the sale of two of its vehicles in Fleet that were scheduled for replacement.
Those vehicles were in Public Works'Engineering and Fleet Maintenance divisions.
An electric vehicle will replace these two vehicles.An appropriation of budget is being requested to finalize the purchase
of the vehicle in the amount of$7,395.This action will result in an increase in revenues of$8,100 within the
General Fund.In addition,transfers will increase by$7,395 with an equal increase in program expenditures in
Fleet/Property Management.
Q2 Revised Q3 Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,341,359 $ 6,341,359
Property Taxes $ 12,726,427 $ 12,726,427
Franchise Fees $ 4,966,611 $ 4,966,611
Licenses&Permits $ 882,300 $ 882,300
Intergovernmental $ 5,671,652 $ 5,671,652
Charges for Services $ 3,142,995 $ 3,142,995
Fines&Forfeitures $ 1,069,126 $ 1,069,126
Interest Earnings $ 103,722 $ 103,722
Miscellaneous $ 56,303 $ 8,100 $ 64,403
Other Financing Sources $ 280,000 $ 280,000
Transfers In from Other Funds $ 70,000 $ 70,000
Total Resources $ 35,310,495 $ 8,100 $ ism
Requirements
Policy and Administration $ 757,357 $ 757,357
Community Development $ 2,928,615 $ 2,928,615
Community Services $ 19,671,710 $ 19,671,710
Public Works S 5,084,601 $ 5,084,601
Program Expenditures Total $ 28,442,283 $ - $ 28,442,283
Debt Service $ - $ -
Loans $ 280,000 $ 280,000
Work-In-Progress $ - $ -
Transfers to Other Funds $ 623,264 $ 7,395 $ 630,659
Contingency S 963,575 5 963,575
Total Budget $ 30,309,122 $ 7,395 $ 30,316,517
Reserve For Future Expenditure $ 5,0015373 $ 705 $ 5,002,078
Total Requirements $ 35,3105495 $ 8,100 $ 35,318,595
City of Tigard Exhibit A
FY 2013 Third Qtr Supplemental Budget Amendment
Q2 Revised Q3 Revised
Budget Amendment Budget
Fleet/Property Management
Resources
Beginning Fund Balance $ 115,817 $ 115,817
Property Taxes $ - $ -
Franchise Fees $ $
Licenses&Permits $ $
Intergovernmental $ - $ -
Charges for Services $ 1,506,121 $ 1,506,121
Fines&Forfeitures $ - $ -
Interest Earnings $ $
Miscellaneous $ $
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 15,200 $ 7,395 $ 22,595
Requirements
Policy and Administration $ - $ -
Community Development $ $
Community Services $ - $ -
Public Works $ 1,589,871 $ 7,395 $ 1,597,266
Program Expenditures Total $ 1,589,871 $ 7,395 $ 1,597,266
Debt Service $ $ -
Loans $ $
Work-In-Progress $ $
Transfers to Other Funds $ - $ -
Continlency $ 25,300 S 25,300
Total Budget $ 1,615,171 $ 7,395 $ 1,6223566
Reserve For Future Expenditure $ 21,967 $ - $ 21,967
Total Requirements $ 1,637,138 $ 7,395 $ 1,644,533
City of Tigard Exhibit A
FY 2013 Third Qtr Supplemental Budget Amendment
4.Grant Recognition-Community Development
The city received a grant in the amount of$134,000 for consultant services for land use,natural resources,park/trail,hydrology
natural hazards,transportation,market analysis,and infrastructure components for the community plan for River Terrace.
This request will increase Intergovernmental Revenues by$134,000 along with an increase in Community Development
program expenditures by the same amount.
Q2 Revised Q3 Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,341,359 $ 6,341,359
Property Taxes $ 12,726,427 $ 12,726,427
Franchise Fees $ 4,966,611 $ 4,966,611
Licenses&Permits $ 882,300 $ 882,300
Intergovernmental $ 5,671,652 $ 134,000 $ 5,805,652
Charges for Services $ 3,142,995 $ 3,142,995
Fines&Forfeitures $ 1,069,126 $ 1,069,126
Interest Earnings $ 103,722 $ 103,722
Miscellaneous $ 56,303 $ 56,303
Other Financing Sources $ 280,000 $ 280,000
Transfers In from Other Funds S 70,000 S 70,000
Total Resources $ 35,310,495 $ 134,000 $ 35,444,495
Requirements
Policy and Administration $ 757,357 $ 757,357
Community Development $ 2,928,615 $ 134,000 $ 3,062,615
Community Services $ 19,671,710 $ 19,671,710
Public Works $ 5,084,601 S 5,084,601
Program Expenditures Total $ 28,442,283 $ 134,000 $ 28,576,283
Debt Service $ - $ -
Loans $ 280,000 $ 280,000
Work-In-Progress $ - $ -
Transfers to Other Funds $ 623,264 $ 623,264
Contingency $ 963,575 $ 963,575
Total Budget $ 30,309,122 $ 134,000 $ 30,443,122
Reserve For Future Expenditure $ 5,001,373 $ - $ 5,001,373
Total Requirements $ 35,310,495 $ 134,000 $ 35,444,495
FY 2013 Third Quarter Supplemental Attachment-1
Summary of Budget Changes
FU n II
C 'S WY-)f
Q2 Revised Q3Revised
Budget Amendment Budget
All City Funds
Resources
Beginning Fund Balance $ 139,550,918 $ - $ 139,550,918
Property Taxes $ 14,990,988 $ $ 14,990,988
Franchise Fees $ 4,966,611 $ - $ 4,966,611
Special Assessments $ 120,000 $ $ 120,000
Licenses&Permits $ 4,987,385 $ 50,000 $ 5,037,385
Intergovernmental $ 9,984,804 $ 134,000 $ 10,118,804
Charges for Services $ 27,022,493 $ - $ 27,022,493
Fines&Forfeitures $ 1,079,726 $ $ 1,079,726
Interest Earnings $ 493,317 $ $ 493,317
Miscellaneous $ 362,863 $ 8,100 $ 370,963
Other Financing Sources $ 280,000 $ - $ 280,000
Transfers In from Other Funds S 18,073,219 S 7,395 $ 18,080,614
Total Resources $ 221,912024 $ 199,495 $ 222,111,819
Requirements
Policy and Administration $ 7,105,494 $ 32,400 $ 7,137,894
Community Development $ 4,224,664 $ 184,000 $ 4,408,664
Community Services $ 19,942,343 $ - $ 19,942,343
Public Works $ 19,885,231 S 7,395 $ 19,892,626
Program Expenditures Total $ 51,157,732 $ 223,795 $ 51,381,527
Debt Service $ 7,211,657 $ - $ 7,211,657
Loans $ 280,000 $ $ 280,000
Work-In-Progress $ 39,824,640 $ $ 39,824,640
Transfers to Other Funds $ 18,073,219 $ 7,395 $ 18,080,614
Contingency $ 3,301,500 $ (32,400) $ 3,269,100
Total Budget $ 119,848,748 $ 198,790 $ 120,047,538
Reserve For Future Expenditure $ 102,063,576 $ 705 $ 102,064,281
Total Requirements $ 221,912,324 $ 199,495 $ 222,111,819
FY 2013 Third Quarter Supplemental Attachment-1
Summary of Budget Changes
Reference Budget Items:1
Q211evised Q3 Revised
Budget Amendment Budget
Building Fund
Resources
Beginning Fund Balance $ 602,913 $ $ 602,913
Property Taxes $ - $ $ -
Franchise Fees $ $ $ -
Special Assessments $ $ $ -
Licenses&Permits $ 988,977 $ 50,000 $ 1,038,977
Intergovernmental $ 8,281 $ - $ 8,281
Charges for Services $ - $ $ -
Fines&Forfeitures $ - $ $ -
Interest Earnings $ 19,782 $ $ 19,782
Miscellaneous S 9,990 $ $ 9,990
Other Financing Sources S - $ $ -
Transfers In from Other Funds S 200,000 S S 200,000
Total Resources $ 1,829,943 $ 50,000 $ 1,879,943
Requirements
Policy and Administration S - $ - $ -
Community Development S 1,266,424 $ 50,000 $ 1,316,424
Community Services S - $ - $ -
Public Works S - S - S -
Program Expenditures Total $ 1,266,424 $ 50,000 $ 1,316,424
Debt Service $ - $ - $ -
Loans $ $ $
Work-In-Progress $ - $ $
Transfers to Other Funds $ $ $
Contingency S 200,000 $ S 200,000
Total Budget $ 1,466,424 $ 50,000 $ 1,516,424
Reserve For Future Expenditure $ 363,519 $ - $ 363,519
Total Requirements $ 1,829,943 $ 50,000 $ 1,879,943
FY 2013 Third Quarter Supplemental Attachment-1
Summary of Budget Changes
Reference Budget Items:2
Q2 Revised Q3Revised
Budget Amendment Budget
Central Services Fund
Resources
Beginning Fund Balance $ 518,468 $ $ 518,468
Property Taxes $ - $ $ -
Franchise Fees $ - $ $ -
Special Assessments $ - $ $ -
Licenses&Permits $ 31,000 $ $ 31,000
Intergovernmental $ - $ $ -
Charges for Services $ 5,948,588 $ $ 5,948,588
Fines&Forfeitures $ - $ $ -
Interest Earnings $ 593 $ $ 593
Miscellaneous $ - $ $ -
Other Financing Sources S - $ $ -
Transfers In from Othcr Funds S 282,477 S S 282,477
Total Resources $ 6,781,126 $ $ 6,781,126
Requirements
Policy and Administration $ 6,292,137 $ 32,400 $ 6,324,537
Community Development $ - $ - $ -
Community Services $ $ $
Public Works S $ $ -
Program Expenditures Total $ 6,292,137 $ 32,400 $ 6,324,537
Debt Service S - $ - $ -
Loans S $ $
Work-In-Progress $ $
Transfers to Other Funds $ $ $ -
Contingency S 300,000 S (32,400) S 367,600
Total Budget $ 6,592,137 $ $ 6,592,137
Reserve For Future Expenditure $ 188,989 $ $ 188,989
Total Requirements $ 6,781,126 $ $ 6,781,126
FY 2013 Third Quarter Supplemental Attachment-1
Summary of Budget Changes
Reference Budget Items:3
Q2 Revised Q3 Revised
Budget Amendment Budget
Fleet/Property Management
Resources
Beginning Fund Balance $ 115,817 $ $ 115,817
Property Taxes $ - $ $ -
Franchise Fees $ - $ $
Special Assessments $ - $ $
licenses&Permits $ - $ $
Intergovernmental $ - $ $ -
Charges for Services $1,506,121 $ $1,506,121
Fines&Forfeitures $ - $ $ -
Interest Earnings $ - $ $ -
Miscellaneous $ - $ $ -
Other Financing Sources $ - $ $ -
Transfers In from Other Funds S 15,200 S 7,395 S 22,595
Total Resources $1,637,138 $ 7,395 $1,644,533
Requirements
Policy and Administration S $ - $
Community Development $ $ - $
Community Services $ $ - $
Public Works S 1,589,871 $ 7,395 $1,597,266
Program Expenditures Total $1,589,871 $ 7,395 $1,597,266
Debt Service $ $ - $
Loans $ $ $
Work-In-Progress $ $ $
Transfers to Other Funds $ $ - $
Contingency S 25,300 $ S 25,300
Total Budget $1,615,171 $ 7,395 $1,622,566
Reserve For Future Expenditure $ 21,967 $ - $ 21,967
Total Requirements $1,637,138 $ 7,395 $1,644,533
FY 2013 Third Quarter Supplemental Attachment-1
Summary of Budget Changes
Reference Budget Items:3,4
Q2 Revised Q3 Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,341,359 $ $ 6,341,359
Property Taxes $ 12,726,427 $ $ 12,726,427
Franchise Fees $ 4,966,611 $ $ 4,966,611
Special Assessments $ - $ $ -
Licenses&Permits $ 882,300 $ $ 882,300
Intergovernmental $ 5,671,652 $ 134,000 $ 5,805,652
Charges for Services $ 3,142,995 $ - $ 3,142,995
Fines&Forfeitures $ 1,063,126 $ $ 1,063,126
Interest Earnings $ 103,722 $ $ 103,722
Miscellaneous $ 24,655 $ 8,100 $ 32,755
Other Financing Sources $ 280,000 S - $ 280,000
Transfers In from Other Funds $ 70,000 $ - S 70,000
Total Resources $ 35,272,847 $ 142,100 $ 35,414,947
Requirements
Policy and Administration $ 748,857 $ - $ 748,857
Community Development $ 2,928,615 $ 134,000 $ 3,062,615
Community Services $ 19,652,042 $ - $ 19,652,042
Public Works S 5,083,621 $ - $ 5,083,621
Program Expenditures Total $ 28,413,135 $ 134,000 $ 28,547,135
Debt Service $ - $ - $ -
I.oans $ 280,000 $ $ 280,000
Work-In-Progress $ - $ $ -
Transfers to Other Funds $ 623,264 $ 7,395 $ 630,659
Contingency $ 966,075 $ - $ 966,075
Total Budget $ 30,282,474 $ 141,395 $ 30,423,869
Reserve For Future Expenditure $ 4,990,373 $ 705 $ 4,991,078
Total Requirements $ 35,272,847 $ 142,100 $ 35,414,947