City Council Minutes - 02/12/2013 • City of Tigard
■ Special Joint Council Meeting Minutes
February 12, 2013
TIGARD CITY COUNCIL AND BEAVERTON CITY COUNCIL
MEETING DATE AND TIME: February 12,2013
MEETING LOCATION: City of Tigard—Town Hall—13125 SW Hall,Tigard,OR 97223
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1. SPECIAL JOINT MEETING WITH TIGARD AND BEAVERTON CITY COUNCILS
A. Mayor Cook called the Special Joint Meeting of the Tigard and Beaverton City Councils
to order at 7:03 p.m.
B. Deputy City Recorder Krager called the roll:
Present Absent
City of Tigard
Mayor Cook ✓
Councilor Buehner ✓
Council President Henderson ✓
Councilor Snider ✓
Councilor Woodard ✓
City of Beaverton
Mayor Doyle ✓
Council President Arnold ✓
Councilor Bode ✓
Councilor King ✓
Councilor Fagin ✓
Councilor San Soucie ✓
Tigard staff present: City Manager Wine,Assistant City Manager Newton, Community
Development Director Asher,City Attorney Ramis,City Engineer Stone,Principal Planner
McGuire, Senior Planner Wyss,Deputy City Recorder Krager
Tigard Planning Commissioner Shavey
Beaverton staff present: Chief Administrative Officer Ealy,City Attorney Kirby,Assistant
City Attorney Scheiderich,Community and Economic Development Director Mazziotti,
Public Works Director Arellano,Principal Planner Sparks,Senior Planner Sutton and
Principal Engineer Winship.
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Clean Water Services Engineer Pak and Washington County Principal Engineer Younkins
were also present.
C. Pledge of Allegiance
D. Council Communications&Liaison Reports
E. Call to Council and Staff for Non-agenda Items City Manager Wine said she had two
non agenda items to be discussed at the end of the meeting.
2. PLANNING COORDINATION BETWEEN TIGARD AND BEAVERTON
18 Mayor Cook said the cities of Tigard and Beaverton are commencing a planning effort
to get land use and infrastructure plans in place to allow urban growth expansion areas to
transition from rural to urban use. The planning areas are adjacent,River Terrace in Tigard
and South Cooper Mountain in Beaverton,and there are several issues of mutual interest.
Opportunities exist for coordination and reduced duplication of efforts, which will lower
the cost for each jurisdiction. At the end of the discussion,councils from both cities will
consider placing a joint resolution on their future agendas directing staff to coordinate
between the two cities.
Tigard Senior Planner Wyss introduced Beaverton Senior Planner Sutton and said the
presentation tonight will be an overview of each city's process and planning efforts. He said
Tigard Community Development Director Asher and Beaverton Principal Planner Sparks
will lead a discussion on coordination.
Senior Planner Wyss said the River Terrace Community Plan will refine the West Bull Mt.
Concept Plan completed by Washington County in 2010. The River Terrace Community
Plan area covers 500 acres. Major tasks include refining the comprehensive plan land uses
into zoning and regulations for development to occur. Updates are required for city
infrastructure master plans including water,sewer,storm water,transportation and parks.
The River Terrace Community Plan area anticipates 2,800 housing units and a small
neighborhood commercial area. He distributed a handout showing development examples
and noted that the average will be just over ten units per acre.
Senior Planner Wyss said the concept plan laid out a series of three community parks,eight
neighborhood parks and a connecting trail system.There will be a well-connected street
system to relieve traffic pressure and good pedestrian/bicycle infrastructure. The Tigard-
Tualatin School District owns property on the southern edge of the area and a new school is
planned once development creates a demand.
He said much of this planning will take place over the next year. Some natural resource
tasks have begun,including a tree grove inventory to coincide with the recent adoption of
the urban forestry code revision project.A wetland inventory created for the West Bull Mt.
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Concept Plan was accepted by the state and Tigard will complete the analysis required for
the Goal 5 program.Assigning zoning to the comprehensive plan land uses is just beginning
and will feed into many other tasks. This will be the topic of the first round of committee
and community meetings to be scheduled in the nest few months.Tigard will use the
services of a consultant team to help with the infrastructure plans.
10 Beaverton Senior Planner Sutton said the South Cooper Mountain Concept and
Community Plan Area (SCM) includes the 510-acre Cooper Mountain area added to the
urban growth boundary in 2002,544 acres added in 2011,and the balance of the Urban
Reserve Area 6B (1,232 acres). The Cooper Mountain area remains in Washington County
and planning work has not been done. In 2011 544 acres were added with the balance of
Urban Reserve Area 6B (1,232 acres),which has not been added to the UGB. She said the
Planning work was not done for URA 6B,which remains in Washington County. Metro
asked Beaverton,as part of the ordinance adding 544 acres to the UGB,to complete the
concept planning for all of area 6-B.Another Metro condition of the UGB expansion was
that Beaverton must provide capacity for 5,500 dwelling units,a density of over 15 units per
acre. She said their goal is to spread density,placing more near the infrastructure and
transportation along Scholls Ferry Road and 175`h Avenue. Beaverton School District is
planning to build a new high school.
Senior Planner Sutton said she knew of no other situation where concept and community
planning work to this degree is going on in two adjacent jurisdictions at the same time.
Major issues include sanitary sewer on both sides of Scholls Ferry,stormwater management
and natural resource protection. She said the City of Beaverton issued an RFP and received
a proposal from a team of consultants that has worked on all 14 of the concept plans in the
region. The project begins in March and the target for the concept plan and comprehensive
plan amendments (and zoning amendments for areas within the city) should be ready for
adoption by the Beaverton City Council in late summer 2014.
1I Councilor Buehner said,"Washington County is currently improving Scholls Ferry up
to 175`h Avenue and your description indicates the high school will be west of 175 '. Has the
city considered improvements west of 175d'to address these issues?" Principal Planner
Sparks said it is an MSTIP project with limits that go a little beyond 175 'Avenue but
whether this will be adequate for added high school traffic is in question. He said the school
district would be required to provide mitigation.
0 Councilor Buehner said the 6-B Area is split between the Beaverton and Hillsboro
School Districts. She noted that there is proposed legislation to adjust school district lines
and asked if the city was taking a position on this. Mayor Doyle said the City of Beaverton is
not taking a position at this time.
IMCouncilor San Soucie asked for information about cooperative planning for trails.
Senior Planner Sutton said she has spoken with the Tualatin Hills Park and Recreation
District(THPRD) and they are enthusiastic about working together on providing trail
connections. There are opportunities to connect to major regional investments such as the
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Cooper Mountain Nature Park,West Side Regional Trail and the Tualatin River National
Wildlife Refuge. She noted that there is a condition in the urban reserves IGA establishing
Area 6-13 that Beaverton provide enhanced resource protection and public access to the
regional park. In response to a question from Councilor San Soucie about whether Tigard's
River Terrace area has a similar requirement,Senior Planner Wyss replied there was not,but
the West Bull Mt. Concept Plan identifies a trail starting on 150th Avenue that follows the
300 foot elevation contour to Scholls Ferry Road. He said this is an opportunity to
coordinate with Beaverton and THPRD to make sure the trails line up. Metro is
interested in the possibility of connecting 15&Avenue with the Westside Corridor Trail,
which is only one quarter-mile away. Principal Planner Sparks noted that the Westside
Corridor Trail is within the BPA power line easement.
HCommunity Development Director Asher suggested moving the discussion to one
between the councils and mayors. He stated that the level of coordination between the cities
is not difficult and staff can be counted on for this. He said the challenge is the
coordination that will make both planning areas turn out better and happen faster,and
this will occur at the elected official level. The mayors and councils will need to be involved
when figuring out the cost allocations for systems crossing boundaries,such as sewer,water
and roads. He said staff wants to hear what the elected officials are looking for out of these
planning processes so that in 12-18 months' time there is financing in place to prepare for
development.
Principal Planner Sparks agreed that financing issues are key and there are a lot of partners
that can be relied on to help with that. Part of the planning process is having financing first
and foremost. Each community is at a different stage in their planning. He said they don't
want to slow anyone down or speed anyone up,but where we can cooperate and have
economies of scale,they want to take advantage of them.
Mayor Doyle said,"We can't afford not to work together." He said the cities have
worked well together before and he wants to lead the way in showing how the cities are
careful with spending every dollar as judiciously as possible. He said coordination makes
sense and it is owed to the taxpayers to do it this way. He acknowledged that each city's
staff will be very busy in the next year and a half and,"Everything we can do to support you,
we will do.We're all in this together."
Councilor Snider said this is an example of something that would be a colossal failure.if
there was no coordination. He said this should occur at the highest level,including the
councils and every opportunity should be taken to do this well.
I@ Councilor Woodard referred to the SW Transit Corridor and asked the planners if they
have scoped outside of these areas to consider congestion-reducing transit. Community
Development Director Asher said he heard concerns at the SW Corridor Steering
Committee meeting about the transit planning process stopping at the"front door" of this
area. He said transit planning should be a part of what is done here. He said a frequent
mistake in this kind of"edge" area is assuming too many trips are in single-occupancy
automobiles. He said he was pleased that a lot of the planning already occurring for River
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Terrace shows a commitment to connectivity so other travel modes (bicycle or
pedestrian) are effective for certain trips and transit has a role. He said there is a
regional commitment to build places that support other modes of travel,besides cars.
Principal Planner Sparks commented that the collective challenge in this area will be
transportation,particularly employment transportation. Employment is largely going to be
in Hillsboro,north Beaverton or downtown Portland,putting a lot of traffic,both east and
west,on Scholls Ferry Road and Murray Boulevard. He said there are many questions
about what mitigation can be achieved and we have to realize what is realistic and
achievable. He said,"I don't think we can make Scholls Ferry Road and River Road into a
west side corridor substitute. But I think we also have to recognize that people are going to
go certain ways to get to the employment areas. How we address this will be a challenge and
a coordination issue with Washington County."
LTJ Councilor Bode suggested it is timely to consider the long-term visions of TriMet and
Metro to see what instruments they can put into play to support developing a public transit
line to these areas. She said a red flag for transportation is that Tualatin Valley Fire&
Rescue went to a smaller truck for a 911 call that was medical so they get through the
traffic and reach victims more quickly. She asked,"If we are already at capacity,what is the
selling point going to be? Own a home-but you'll never leave it because you can't get out
on the road?" She said people need to be shown that by developing this area it will have all
the elements,including effective transportation.
NPrincipal Planner Sparks said TriMet released information on westside enhancement,
which is not a commitment but a study on routing ideas and questions. He said he talked
to TriMet about routes for this area and Senior Planner Sutton invited TriMet to
participate in the planning process. He said that TriMet's finances are dire and services are
being cut.
1 Councilor San Soucie commented that the transportation network map doesn't show
the south Hillsboro planning work which will impact Scholls Ferry and Tile Flat Road. He
said Tile Flat Road connects to Clark Hill Road which is the logical southern extension of
Cornelius Pass Road,the principal arterial through south Hillsboro. He said we need to be
aware of their efforts and while the level of coordination would be lower,this is worth
tracking. Senior Planner Sutton said she has spoken with Hillsboro planning staff and while
the areas are not adjacent,the transportation ties are close and Hillsboro is interested
in coordination.
Councilor San Soucie expressed confidence in staff being able to work out sanitary sewer
and storm water issues. He hoped that attention is also paid to parks and trails. He said
people don't care which jurisdiction a park or trail is in,they are attracted to pleasant and
convenient amenities and will use them without thinking of boundaries.
Councilor Fagin said what is important to him is the idea of doing things once. Especially
in the Cooper Mountain and South Cooper Mountain areas,sewer and water pipes need
to be installed that are sized to accommodate future needs.He mentioned another thing to
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keep in mind is that Hillsboro's new water source may cross Beaverton through this area.
Principal Planner Sparks said along this line,Washington County is taking a lead role in
making sure all agencies are at the table during the widening of Scholls Ferry Road to ensure
the pipes underneath the road are adequately sized.
IMCouncil President Arnold asked where water for South Cooper Mountain will come
from. Principal Planner Sparks said Beaverton's water engineers are considering a new tank
in Area 65-B to serve the South Cooper Mountain area. Senior Planner Wyss said the City
of Tigard will provide water to the River Terrace area.
9 Councilor Snider expressed concerns about pressure put on Highway 217 from Scholls
Ferry traffic.He asked if these impacts need greater consideration and coordination in the
planning phases. Community Development Director Asher said this will be a problem,but
questioned whether this means that the development creating the exacerbation can fix it. He
said it may be completely unrealistic to think that this planning effort is going to solve that.
He said,"We do need to be smart and creative about how much we take on,how much we
allocate to this project and what kind of signals we send as to what we intend to do about
that."
9 Mayor Cook asked about specific road issues and connectivity to Scholls Ferry. He
asked if intersecting roads from River Terrace and South Cooper Mountain will connect
across Scholls Ferry. He noted that the county's plans only show existing roads and they will
have their work completed before Tigard or Beaverton build anything. In response,Senior
Planner Wyss said a key coordination point is to have models,assumptions and outputs
consistent and then figure out how to pay for offsite impacts.
HCouncilor Buehner asked if the long term plan is to widen Scholls Ferry Road to seven
lanes into Highway 217,and where that project is in the county's priority system.
Washington County Principal Engineer Younkins replied that it is not on any MSTIP list.
If it were to happen the county would do a series of intersection improvements. He said
they have a new signalization system now. Cornell Road is one example. He acknowledged
that with the new system drivers on side streets do have to wait a bit longer. Signalization is
based on cars approaching from the east-west direction. He said they are looking at signal
timing and safety improvements on Roy Rogers Road at Scholls Ferry,Beef Bend and Bull
Mountain,and also the intersection of Scholls Ferry and Tile Flat Roads. Councilor
Buehner said she hoped the county would coordinate with Tigard on Roy Rogers Road
because the city will be doing the concept planning for the urban reserves area.
Washington County Principal Engineer Younkins said federal,state and Metro greenhouse
gas initiatives are coming so the county is holding off on revising their transportation plan
until most likely 2014 so they can consider these impacts.
IMMayor Doyle said we need to avoid the mistakes that have been made in this region
because people did not think a little farther out than their project area and failed to correctly
estimate growth. He said the cities should work closely with the county because they will
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need to help pay for some of this. He commented on the idea of a seven lane road and
said he was against it saying,"They destroy communities."
Principal Planner Sparks said the councils have an opportunity to coordinate lobbying
efforts for project support and grant funding,promoting the cooperation between the cities
on issues of mutual interest.
10 Councilor San Soucie said a lesson learned from the North Bethany process was
that the concept plans were attractive but didn't line up with practical realities on the
ground. He asked to what extent can we work better with land owners and developers so
we don't run into hurdles to development. Community Development Director Asher
said one thing would be to make this a real planning process that results in ordinances
within these timeframes so that we attract private sector investment from homebuilders,
developers and contractors. They will know what is coming and will invest. He said in
the River Terrace area some of those interests have already made investment decisions and
will continue to be involved. He said,"They will raise those very issues for us and we will
be sensitive to them."
Councilor Woodard urged everyone to remain cognizant of zoning ideas that benefit
public/private partnerships. He suggested thinking of destination points that are exciting
and interesting such as Big Al's Bowling and New Seasons. He said there are some great
opportunities and we should not be afraid of"dreaming big."
Councilor San Soude said there are countless places already in cities where five-lane arterial
intersections are normal,pedestrian-oriented,urban places.He said,referring to Scholls
Ferry Road,"We don't have to think of this as a super highway separating two cities.
We can think of this as a street between two neighborhoods.That's what I'm hoping for."
Councilor Buehner noted that Tigard has recently purchased a large amount of park
property on west Bull Mountain which is very close to this area. She also mentioned that
Tigard wants to use the density transfer as a vehicle to move density to the downtown and
the Tigard Triangle from other areas. She asked if Beaverton has this option. Planner
Sparks said it was certainly on the table. He said Metro Code dictated fifteen units to the
acre but 15.7 units per acre is what is listed in the ordinance.
Community Development Director Asher said there is a joint resolution and as this is a work
session,staff is requesting that each council take it back to their jurisdiction for adoption. He
said this is a formal action that punctuates the coordination that has occurred already and
will continue in the future.
Mayor Doyle said Beaverton's city council will take action to formally adopt the resolution at
their next meeting. Mayor Cook said Tigard will do the same. Councilor Buehner requested
that another joint meeting be scheduled within six or twelve months to make sure everyone
is on target for coordination and cooperation.
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At 8:13 p.m. Mayor Cook called for a short break. He announced that Tigard would continue on
with their agenda and Beaverton council and staff were welcome to stay.
The meeting was called back into session at 8:27 p.m.
3. REVIEW AND DIRECT STAFF REGARDING TIGARD'S FEDERAL
LEGISLATION AGENDA
19 Assistant City Manager Newton highlighted a few things from Tigard's proposed
federal legislative agenda.
o Grant Opportunities include funding for the Fanno Creek Regional Trail and the
72ad Avenue/Highway 217 interchange,which are on the 150 percent list for
Washington County. The city's lobbyists advised that there is potential funding for
the Hall Boulevard from Burnham to Durham Road program. A few police
equipment requests were submitted and she said the city often tries to get federal
funding for these. Chief Orr is prioritizing them.
Other projects include the after-school program for Metzger,which Tigard is
working on with the Tigard-Tualatin School District. Also,the Farmer's Market
is enlarging and moving to a new location and Tigard has been encouraged to apply
for grant funds to promote the market.
o Projects Supported by the City of Tigard include projects that Tigard is not asking
for funding but may benefit from,if funding becomes available for these projects:
o Pacific Highway (99W)/Barbur Boulevard High Capacity Transit Alternatives
Analysis
o Lake Oswego-Tigard Water Partnership
o Columbia River Crossing Project
o Policy Items are those Tigard has support for moving forward but not necessarily
funding.
Assistant City Manager Newton said once the legislative agenda is adopted by council,a
brochure will be produced and this is what Mayor Cook and City Manager Wine will take to
Washington,DC when they visit our legislators.
1 Councilor Snider asked how"Opposing Sequestration Cuts" ended up on the list. He
commented that many of the aforementioned items were ones he recognized as those
discussed by council in the past year. He said he did not recall any discussion, for or against,
sequestration.Assistant City Manager Newton said there is usually some wording about
protecting Community Development Block Grants or specific programs and the city has
gone on the record supporting no cuts to those programs. She said because they are part of
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the sequestration package this year they were not listed separately. Councilor Snider said he
understood that the city supports programs that will be affected by sequestration but felt the
wording takes too strong a stand on managing the federal budget. Councilor Buehner said
the city is very dependent on federal transportation funding and sequestration will gut this
funding. Assistant City Manager Newton said this section will be reworked.
Councilor Woodard asked about the P&W Rail Abandonment item. He said he was hopeful
to see movement on this because the Rotary Club must decide by 2014 the location of their
equipment donation installation and the first choice would be along the Tigard Street Trail.
Assistant City Manager Newton said CFM Lobbyist Rubin scheduled a meeting for City
Manager Wine and Mayor Cook with the Surface Transportation Board when they are in
Washington DC.
10 In response to a question from Council President Henderson,City Manager Wine said
she and Mayor Cook will meet with the city's lobbying group and federal agencies or
members of our congressional delegations. City Manager Wine said they meet frequently
with CFM during the preparation of this legislative agenda and the lobbyists are always
looking for potential grant opportunities for Tigard. She said Lobbyist Rubin is aware of
council's upcoming Washington DC trip plans and if there are opportunities for connections
he will set them with council.
Mayor Cook addressed the wording relating to the sequestration priority,saying he agreed
with Councilor Snider on amending the wording. Options:"We oppose the impacts of the
cuts and programs that are important to us" or"We oppose arbitrary reductions."
Councilor Buehner moved and Council President Henderson seconded her motion to
approve the proposed federal agenda with amended wording regarding sequestration.
Motion passed unanimously.
Yes No
Mayor Cook ✓
Councilor Buehner ✓
Council President Henderson ✓
Councilor Snider ✓
Councilor Woodard ✓
4. COUNCIL LIAISON REPORTS -
Councilor Woodard attended his first TTAC meeting and learned about a potential JARC
Qobs Access and Reverse Commute) grant to get enhanced bus services in the 72nd Avenue
and Bonita area.
Councilor Woodard reported on the PRAB meeting and said things are moving well on Jack
Park,Sunrise Park,Fanno Creek House,East Butte Heritage Park and the Dirksen Nature
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Park He said former dog park committee chair Chris Garstek asked that the dog parks be an
official subcommittee of the PRAB. He noted that they couldn't have their dog Halloween
costume contest last year because they didn't have the money for necessary insurance. He
said a majority of the voters who voted for the parks bond were dog owners and they would
like a voice. A dog park is seen as an amenity for nearby housing.
He said other cities have dog parks that create revenue that helps pay for maintenance and
capital projects. Money is often raised from a dog photography program which proves to be
a popular city recreation program. She said Ms. Garstek had some interesting ideas and
council will be updated soon.
Councilor Woodard said a citizen mentioned that the YMCA does recreation program
market feasibility studies,at a cost. Councilor Woodard said he let PRAB know there is
money available for studies like this,but it is up to them to forward what they plan to do
through staff who will then bring it to council. He said he felt he had council support to ask
them to get started on studying support for a recreation program.
UCouncil President Henderson said the CBDG program is finished and he will spend
February 14 endorsing this year's grant winners. He cannot reveal who received them yet
but$3 million dollars is available to be distributed.
Council President Henderson reported on the Willamette River Water Coalition meeting.
He said this is a permit held with others on the Willamette River. We only take half of the
budget every year but this year we are asking for all of the money because there is a greater
monitoring need because the Army Corps of Engineers will be examining all the water not
being used. He said,"We want to be at the table."New members include Wilsonville and
Hillsboro.
10 Councilor Buehner reported last night the application for the permit for the new water
treatment plant was approved by the West Linn council.
Councilor Buehner reported on the Regional Water Providers Consortium meeting,which
included a presentation on how an 8.5 or 9 earthquake would affect infrastructure.While
discussion is commonly held on preparation for 72-hours of emergency response and
inconvenience,that preparation is inadequate. It would be closer to three months. She
noted that the planned Lake Oswego/Tigard water treatment plant will be one of the few
water plants that can withstand an earthquake of that size.
Councilor Snider said the Social Services subcommittee of the Budget Committee will
be meeting the evening of February 27 and requested that any councilors wishing to give
input or perspectives contact him.
Mayor Cook reported on the Washington County Coordinating Committee meeting and said
Tigard projects remaining on their 150 percent list for Washington County funds are the
Tigard Street Trail and 72"d Avenue/Highway 217.
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Mayor Cook said he attended a SW Corridor Steering Committee meeting. He said a council
briefing is scheduled so he would not go into too much detail at this time. He said over the
next three months the committee will be asking for support from the councilors and input
from citizens for the projects on the list. Information will be gathered from cities,chambers
of commerce, stakeholder groups,homeowner associations and citizens. He would like to
hold a citywide open house in April to receive citizen input prior to a decision in May on
which of the projects on the list are most important.
5. NON AGENDA ITEMS
Washington County Surplus Properties
City Manager Wine distributed a map showing two Tigard parcels in foreclosure due to not
paying taxes. She said surplus properties are offered by the county to agencies first.They
represent opportunities to make linkages to the city's park system.
The Essex parcel was reserved for a path to adjacent city-owned open space. Staff believes
this would be a good trail network connection in the future.
The Rockingham parcel is in the Amesbury Heights subdivision and is adjacent to a city-
owned water quality facility and could be used for a pocket park.
City Manager Wine said usually the city can pick up these kinds of properties for the amount
of the back taxes. For the Essex parcel that amount is about$5,000 and the Rockingham
parcel is about$15,000. The county needed to hear of any interest by Friday. She
authorized staff today to let Washington County know that the city is interested in
purchasing these parcels. . Council President Henderson noted that they are too small for
home lots. Councilor Buehner said she has long-time had an interest in having the Essex
property be a small pocket park and the Rockingham property connects to a stairway that
connects to a city-owned easement.
Council Groundrules
City Manager Wine said council met on January 10 and 29,2013 and one topic discussed was
council groundrules. The final groundrule documents have been prepared and are ready for
signature. She asked that council see Deputy City Recorder Krager at the end of the meeting
to sign their groundrule documents.
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6. ADJOURNMENT
Councilor Woodard moved for adjournment and the motion was seconded by Councilor
Buehner. All voted in favor. The meeting adjourned at 9:06 p.m.
Yes No
Mayor Cook ✓
Councilor Buehner ✓
Council President Henderson ✓
Councilor Snider ✓
Councilor Woodard ✓
Carol A. Krager,Deputy City R corder
Attest:
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Johnook,Mayor
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