Resolution No. 12-37 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 12- 3 rY
A RESOLUTION TO ADOPT A SUPPLEMENTAL BUDGET AMENDMENT TO FY 2013 TO
ACHIEVE THE FOLLOWING: CARRYFORWARDS OF BUDGET ITEMS, GRANT REVENUES
AND EXPENSES,BUDGET ADJUSTMENTS IN PUBLIC WORKS,COMMUNITY DEVELOPMENT,
COMMUNITY SERVICES, POLICY AND ADMINISTRATION, AND THE CAPITAL
IMPROVEMENT PROGRAM.
WHEREAS, the city is acknowledging those items that were unknown at the time the FY 2013 Budget was
adopted;and
WHEREAS, the city recognizes a total of $2,247,005 of unanticipated requirements in Public Works,
Community Development, Community Services, Policy and Administration, and the Capital Improvement
Program;and
WHEREAS, the city recognizes a total of $1,174,500 in budgeted carry forward amounts into the existing
budget along with$1,072,505 in additional revenues;and
WHEREAS, the Voluntary Separation Option (VSO) was approved for the Parks Senior Utility Worker
position and the position was to remain vacant until April 2013;and
WHEREAS,the Parks Senior Utility Worker position was not included in the FY 2013 Adopted Budget;and
WHEREAS,the city will reinstate the 1.0 FTE along with salary and benefits for the remaining three months of
the fiscal year.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The FY 2012-13 Budget is hereby amended as detailed in Exhibit A.
SECTION 2: This resolution is effective immediately upon passage.
r
PASSED: This daN-c " 012.
A4*7er City of Tigard
Council President
A
M12 J,
Recorder-City of Tigard
RESOLUTION NO. 12-
Page 1
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
1.Carryforward-Public Works
A carryforward in the amount of$20,000 is requested to complete the sustainability initiative in Public Works.
This action will increase beginning fund balance in the General Fund by$20,000.In turn,program expenditures
within Public Works will increase by the same amount.
Adopted Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,321,359 $ 20,000 $ 6,341,359
Property Taxes $ 12,726,427 S 12,726,427
Franchise Fees $ 4,966,611 $ 4,966,611
licenses&Permits $ 882,300 S 882,300
Intergovernmental $ 5,589,661 $ 5,589,661
Charges for Services $ 3,142,995 $ 3,142,995
Fines&Forfeitures $ 1,063,126 $ 1,063,126
Interest Earnings $ 103,722 $ 103,722
Miscellaneous $ 24,655 $ 24,655
Other Financing Sources $ 280,000 S 280,000
Transfers In from Other Funds $ 70,000 S 70,000
otal Resourc $ 35, , $ "$
Requirements
Policy and Administration $ 748,857 S 748,857
Community Development $ 2,921,115 $ 2,921,115
Community Services $ 19,608,151 $ 19,608,151
Public Works S 4,999,096 $ 20,000 $ 5,019,096
Program Expenditures Total $ 28,277,219 $ 20,000 $ 28,297,219
Debt Service $ - S -
Loans S 280,000 $ 280,000
Work-In-Progress $ - $ -
Transfers to Other Funds $ 623,264 S 623,264
Contingency S 1,000,000 S 1,000,000
Total Budget $ 30,180,483 $ 20,000 $ 30,200,483
Reserve For Future Expenditure $ 4,990,373 $ - $ 4,990,373
otal Requirements $ 35,170,856 $ 20,000 $ 35,190,856
r,
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
2.Carryforward CIP-Sanitary Sewer System
A carryforward is requested for the following projects:
a).Main St.Sewer(Eanno Creek Crossiug Elimination)Carryoveris requested to complete design specifications
for the waterline underneath the bridge in the amount of 57,000.
b).Derr;Dell Creek&Sewer Interceptor Relo ation-A carryforward is needed for the completion of the land
acquisition related to development of this project.Total carryforward for this project is$1,105,000.
The above actions will increase the beginning fund balance by$1,112,(x)0 in the Sanitary Stier Fund.
Capital improvement program expenditures will increase by this same amount.
Adopted Revised
Budget Amendment Budget
Sanitary Sewer Fund
Resources
Beginning Fund Balance $5,732,337 $ 1,112,000 $6,844,337
Property Taxes $ - S -
Franchise Fees S - $ -
licenses&Permits $ 178,250 $ 178,250
Intergovernmental S - $ -
Chargcs for Services S 12833(K) S 1283,300
Fines&Forfeitures $ - S -
Interest Earnings $ 100,333 S 1(H),333
Miscellaneous S 127,513 S 127,513
Cather Financing Sources $ $ -
Transfers In from Other bunds S 329M) S 329000
T
Requirements
Policy and Administration S S
Community Development $ S
Community Services S S
Public Works S 1,423,428 S 1,423,428
Program Expenditures Total $ 1,423,428 $ $ 1,423,428
Debt Service S - $ -
I.oans S 200,IW $ 2(x),000
Work-In-Progress S 3,009,388 S 1,112,0(x) $ 4,121,388
Transfers to Other Funds S 67,149 S 67,149
Contingena� S 400,000 S 400,000
Total Budget $5,099,965 $ 1,112,000 $ 6,211,965
Reserve For Future Expenditure $2,650,768 $ $2,650,768
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
c).Crosswalk Beacon Upgmdes
A carryforward is requested to complete the installation of the last spot devices for 68th&Hampton
crosswalk controls.This action will increase beginning fund balance in the Gas Tax Fund by$35,000.
This also results in an increase in transfers to the Transportation CIP Fund with an equal increase
in CIP program expenses in the Transportation CIP Fund by$35,000.
Adopted Revised
Budget Amendment Budget
Gas Tax Fund
Resources
Beginning Fund Balance $ 1,655,204 $ 35,000 $ 1,690,204
Property Taxes S
Franchise Fees $ $
Licenses&Permits $ 2,602 $ 2,602
Intergovernmental $ 3,621,560 $ 3,621,560
Charges for Services $ - $ -
Fines&Forfeitures $ - $ -
Interest Earnings $ 55,732 $ 55,732
Miscellaneous $ 59,700 $ 59,700
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 100,000 $ 100,000
Requirements
Policy and Administration $ - $
Community Development $ $
Community Services $ - $ -
Public Works $ 2,204,010 S 2,204,010
Program Expenditures Total $ 2,204,010 $ $ 2,204,010
Debt Service $ 615,928 $ 615,928
Loans $ - S -
Work-In-Progress $ - $ -
Transfers to Other Funds $ 2232,133 S 35,000 $ 2,267,133
Contingency $ 300,000 S 300,000
Total Budget $ 5,352,071 $ 35,000 $ 5,387,071
Reserve For Future Expenditure $ 142,727 $ - $ 142,727
Total Requirements $ 5,494,794 $ 35,000 S 5,529,798
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
Adopted Revised
Budget Amendment Budget
Transportation CIP Fund
Resources
Beginning Fund Balance $ 71,086 $ 71,086
Property Taxes $ - $ -
Franchise Fees S S -
Ucenses&Permits $ S
Intergovernmental S S
Charges for Services S
Fines&Forfeitures S $
Interest Earnings S S
Miscellaneous S $
Other Financing Sources $ S
Transfers In from Other Funds $ 3,313,719 S 35,0(h) S 3,348,719
Total Resources $ 3,384,805 $ 35,000 $ 3,419,805
Requirements
Policy and Administration S - S -
Community Development $ $
Community Services S S
Public Works S S
Program Expenditures Total $ $ - $
Debt Service S S
Loans S S
Work-In-Progress $ 3,348,719 S 35,M) S 3,383,719
Transfers to Other Funds S - S -
G mnn,�4cncv S - _ S -
Total Budget $ 3,348,719 $ 35,000 $ 3,383,719
Reserve For Future Expenditure $ 36,086 $ - $ 36,086
Total Requirements $ 3,384,805 $ 35,000 $ 3,419,805
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
3.Grants-Police
a).The city received an$11,143 Edward Byrne Grant to,be used for the upgrade and acquisition of briefing room equipment
including cabling,audio visual equipment,and office farniturc-
In addition,the city has received a Homeland Security Grant in the amount of$32,748.These funds will be used
in Support Services for purchase of camera equipment in the amount of$10,188,and$22,560 to be used in
Operations for purchase of radios.
This action will increase intergovernmental revenues by$43,891 with an increase in Community Services
program expenditures by the same amount.
Adopted Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,321,359 $ 6,32&M
Property Taxes S 12,726,427 $ 11-726,427
Franchise Fee,.,, S 4,966,611 $ 4,966,611
Licenses&permits $ 882,300 $ 882,300
Intergovernmental S 5,589,661 $ 43,891 S 1,633,552
Charges for Services S 3,142,995 S 3,142,995
Fines&I"orfeiture-s S 1,063,126 S 1,063,126
Interest Earnings S 103,712 S 103,722
Miscellaneous S 24,655 S 24,655
Other Financing Sources S 280,000 S 280,000
Transfers In from Other Funds S 70,000 $ 70,000
tal Resources $ 35,2M $ �
Requirements
Policy and Administration $ 748,857 S 748,857
Community Development $ 2,921,115 S 2,921,115
Community Services S 19,608,151 S 43,891 S 19,652,042
Public Works S 4,999,096 S 4,999,096
Program Expenditures Total $ 28,277,219 $ 43,891 $ 28,321,110
Debt Service S - $ -
Loans S 280,000 S 280,000
Work-In-Progress S - S -
Transfers to Other Funds S 623,264 S 623,264
Contingency S 1,000,000 S 1,000,000
Total Budget $ 30,180,483 $ 43,891 $ 30,224,374
Reserve For Future Expenditure $ 4,990,373 $ - $ 4,990,373
Total Requirements $ 35,170,856 $ 43,891 $ 35,214,747
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
3.Grants-Public Works
b).The city received a total of$30,600 in grants to be used for the development of a Continuity of Operations Plan
in the amount of 520,000.Also,$5,600 has been received from I Iomeland Security to purchase Community
Emergency Response Teams(CERT)materials and technical training for Emergency Management.In addition,the
city received a matching grant in the amount of$5,000 from Metro for implementation of a trail signage plan.
The total grant amount of$30,600 will increase intergovernmental revenues in the General Fund with an equal increase
in program expenditures in Public Works.
Adopted Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,321,359 $ 6,321,359
Property Taxes S 12,726,427 $ 12,726,427
Franchise Fees S 4,966,611 $ 4,966,611
1 aeenses&Permits $ 882,300 $ 882,300
Intergovernmental S 5,589,661 $ 30,600 S 5,620,261
Charges for Services S 3,142,995 S 3,142,995
Fines&Forfeitures S 1,063,126 S 1,063,126
Interest Earnings S 103,722 S 103,722
Miscellaneous S 24,655 S 24,655
Other Financing Sources S 280,000 S 280,000
Transfers In from Other Funds H I I u) S 70,000
Total Resources $ 35,170,856 $ 30,600 $ 35,201,456
Requirements
Policy and Administration $ 748,857 S 748,857
Community Development $ 2,921,115 S 2,921,115
Community Services $ 19,608,151 S 19,608,151
Public Works S 4,999,096 S 30,600 S 5,029,696
Program Expenditures Total $ 28,277,219 $ 30,600 $ 28,307,819
.Debt Service S - S -
I,oans S 280,000 S 280,000
Work-In-Progress $ - S -
Transfers to Other Funds S 623,264 S 623,264
Contingencv S 1,000,000 S 1,000,000
Total Budget $ 30,180,483 $ 30,600 $ 30,211,083
Reserve For Future Expenditure $ 4,990,373 $ - $ 4,990,373
Total Requirements $ 35,170,856 $ 30,600 $ 35,201,456
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
3.Carryforward-Community Development
e).The city received a grant in the amount of$45,000 to begin the Geral 10.Housing work.The city will receive
reimbursement once each task is completed.The first task was not completed by June 30,2012,therefore
requiring a carryforward for the completion of the first task.
This action will increase beginning fund balance in the General fund by$7,500.In tum,program expenditures
within Community Development will increase by the same amount.
Adopted Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,321,359 $ 6,321,359
Property Taxes S 12,726,427 $ 12,726,427
Franchise FeTs $ 4,966,611 $ 4,966,611
Licenses&Permits $ 882,300 $ 882,300
Intergovernmental $ 5,589,661 $ 7,500 S 5,597,161
Charges for Services $ 3,142,995 S 3,142,995
Fines&forfeitures $ 1,063,126 $ 1,063,126
Interest Earnings. $ 103,722 S 103,722
Miscellaneous $ 24,655 $ 24,655
Other Financing Sources $ 280,000 $ 280,000
Transfers In from Other Funds $ 70,000 $ 70,000
Requirements
Policy and Administration $ 748,857 S 748,857
Community Development $ 2,921,115 $ 7,500 $ 2,928,615
Community Services S 19,608,151 S 19,608,151
Public Works S 4,999,096 S 4,999,096
Program Expenditures Total $ 28,277,219 $ 7,500 $ 28,284,719
Debt Service S - S -
Loans $ 280,000 S 280,000
Work-In-Progress $ - S -
Transfers to Other Funds S 623,264 S 623,264
Contingency S 1,000,000 S 1,000,000
Total Budget $ 30,180,483 $ 7,500 $ 30,187,983
Reserve For Future Expenditure $ 4,990,373 $ - $ 4,990,373
Total Requirements $ 35,170,856 $ 7,500 $ 35,178,356
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
4.Main St.Green St.Retrofit
A total of$177,000 for completion of design work and right-of-way purchase is being requested.
The design work costs$4,000 and right-of-way costs amount to$173,000.
The Oregon Department of Transportation(ODOT)will reimburse 89%the right-of-way costs for this project.
Total reimbursement will be$153,970 including the deduction of the grant match of I1%or$19,030.
The city's match of$19,030 or 11%will be paid from contingency within the Gas Tax Fund.
Transfers from the Gas Tax Fund to the Transportation CIP Fund will increase by$23,030($4,000+$19,030).
The$153,970 will be recognized as intergovernmental revenue within the Transportation C113 Fund,and
capital program expenditures will increase by$177,000within the Transportation CIP Fund.
Adopted Revised
Budget Amendment Budget
Gas Tax Fund
Resources
Beginning Fund Balance $ 1,655,204 $ 1,655,204
Property Taxes $ - $ -
Franchise Fees $ - $ -
Iacenses&Permits $ 2,602 $ 2,602
Intergovernmental S 3,621,560 $ 3,621,560
Charges for Services S - S -
Fines&Forfeitures S - S -
Interest Earnings S 55,732 $ 55,732
Miscellaneous S 59,700 S 59,700
Other Financing Sources S - S
Transfers In from Othcr FU11ds S 100,000 $ 100,000
Total Resources $ 5 5,,494,798
Requirements
Policy and Administrarion S - $
Community Development S - S -
Community Services S - S -
Public Works S 2,204,010 $ 2,204,010
Program Expenditures Total $ 2,204,010 $ - $ 2,204,010
Debt Service $ 615,928 $ 615,928
Loans S - S -
Work-In-Progress S - $ -
T'ransfers to Other Funds S 2,232,133 $ 23,030 S 2,255,163
Contingency ` 300,000 $ (23,030) $ 276,970
Total Budget $ 5,352,071 $ - $ 5,352,071
Reserve For Future Expenditure $ 142,727 $ $ 142,727
Total Requirements $ 5,494,798 $ $ 5,494,798
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
4.Main St Green St.Retrofit
A total of$177,000 for completion of design work and right-of-way purchase is beim requested.
The design work costs$4,000 and right-of-way costs amount to$173,000.
The Oregon Department of Transportation(ODO'l)will reimburse 89%the right-of-way costs for this project.
Total reimbursement will be$153,970 including the deduction of the grant match of 11%or$19,030.
The city's match of 519,030 or 11%will be paid from contingency within the Gas Tax Fund.
Transfers from the Gas Tax Fund to the Transportation CIP Fund will increase by$23,030(54,000+$19,030),
The$153,970 will be recognized as intergovernmental revenue within the'Transportation CIP Fund,and
capital program expenditures will increase by$177,000 within the Transportation CIP Fund.
Adopted Revised
Budget Amendment Budget
Transportation CIP Fund
Resources
Beginning Fund Balance $ 71,086 $ 71,086
Property'faxes S - S
Franchise Fees $ $
Licenses&Permits S S -
Intergovernmental S $ 153,970 S 153,970
Charges for Services S $ -
Fines&Forfeitures S -
Interest Earnings S
Miscellaneous S
Other Financing Sources S -
Transfers In from Other Funds S 13,719 S ?3,030 S 3,336,749
Total Resources $ 3,384,805 $ 177,000 $ 3,561,805
Requirements
Policy and Administration S
Community Development S
Community Services S
Public Works S
Program Expenditures Total $ - $ - $
Debt Service $ - $
Loans S S
Work-In-Progress $ 3,345,719 $ 177,000 S 3,525,719
Transfers to Other Funds S - S -
Contingency S - S -
Total Budget $ 3,348,719 $ 177,000 $ 3,525,719
Reserve For Future Expenditure $ 36,086 $ - $ 36,086
Total Requirements $ 3,384,805 $ 177,000 $ 3,561,805
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
5.Capital Improvement Program(CM-Pants
A budget adjustment is required in the Parks System for the following projects:
a).F onoa Creek Trail__ a to Grana-For completion of the planting specifications,permits,and communications
plan in the amount of$9,000.
b).FnTrail(Main t� o Grano and R 1t B.tee 11 d ge P*k-On June 12,2012,council approved the new
methodology for Parks SDC's.With this action,it is anticipated that revenues will be higher in this fund.
This will enable the city to use Park SDCs to fund part of the development of East Butte heritage for$93,750
and the Fanno Creek Trail for$43,250.
This budget adjustment will increase revenues in the Park SDC Fund by$137,000 with an increase in transfers to
Parks Capital by$146,000.In addition,CIP program expenditures will increase by the same amount in the Parks Capital Fund.
Adopted Revised
Budget Amendment Budget
Parks SDC Fund
Resources
Beginning Fund Balance $ 2,910,897 $ 2,910,897
Property Taxes $ - $ -
Franchise Fees $ - $ -
Ucenses&Permits $ 257,825 $ 137,000 $ 394,825
Intergovernmental $ - $ -
Charges for Services $ $
Fines&Forfeitures $ $
Interest Earnings $ 19,782 $ 19,782
Miscellaneous $ - $ -
Other Financing Sources S $
Transfers In from Other Funds $
Total Resources $ 3,188,504 $ 137,000 $3,325,504
Requirements
Polity and Administration S - S
Community Development $ $
Community Services $ $
Public Works S
Program Expenditures Total $ $ - $
Debt Service S $
Loans $ $
Work-In-Progress $ $
Transfers to Other Funds $ 1,172,325 $ 146,()0 $ 1,318,325
Contingency S 100,000 $ (9,)00) $ 91,000
Total Budget $ 1,272,325 $ 137,000 $ 1,409,325
Reserve For Future Expenditure $ 1,916,179 $ - $ 1,916,179
Total Requirements $ 3,188,504 $ 137,000 $3,325,504
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
S.Capital Improvement Program(CIP)-Parks
A budget adjustment is required in the Parks System for the following projects:
a).F nnnC(Main to Grano-For completion of the planting specifications,permits,and communications
plan in the amount of$9,000.
b),Fannn Creek Trail(Main to G W and East Butte Heritage P2fk-On June 12,2012,council approved the new
methodology for Parks SDC's.With this action,it is anticipated that revenues will be higher in this fund.
This will enable the city to use Park SDCs to fund pate of the development of East Butte Heritage for$93,750
and the Fanno Creek Trail for$43,250.
This budget adjustment will increase revenues in the Park SDC Fund by$137,000 with an increase in transfers to
Parks Capital by$146,000.In addition,CIP program expenditures will increase by the same amount in the Parks Capital Fund.
Adopted Revised
Budget Amendment Budget
Parks Capital Fund
Resources
Beginning Fund Balance $ 141,884 $ 141,884
Property Taxes S $ -
Franchise Fees S $
Licenses&Permits $ $
Intergovernmental $ 34,000 $ 34,000
Charges for Services $ - $ -
Fines&Forfeitures S - $ -
Interest Earnings $ 3,015 $ 3,015
Miscellaneous S - $ -
Other Financing Sources $ - $ -
Transfers Tn from Other Funds 5 5,902,628 S 140.000 S 6.048,629
Total Resources $ 6,081,527 $ 146,000 $6,227,527
Requirements
Policy and Administration S - $ -
Community Development S $
Community Senices S S
Public Works S S
Program Expenditures Total $ $ - $ -
Debt Service $ $
Loans $ $
Work-In-Progress $ 6,073,628 $ 146,000 $ 6,219,628
Transfers to Other Funds $ - $ -
Contingency S - $ -
Total Budget $6,073,628 $ 146,000 $ 6,219,628
Reser c For Future Expenditure $ 7,899 $ - $ 7,899
'Total Requirements $ 6,081,527 S 146,000 S 6,227,527
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
6.Capital Improvement Program(CIP)-Park Land Acquisition
In May 2012,the city was reimbursed its local share by Washington County for the purchase of Sunrise Park.
This amount requires appropriation in order to be used for Potential land acquisitions made during the fiscal year.
A total of S4(N),(N)0 will be taken from Resm-c for Future Isxpenditure in the Parks Bond bund.This will result
in an increase in transfers in to Parks Capital and an increase in CIP program expenditures in the Parks Capital Fund,
Adopted Revised
Budget Amendment Budget
Parks Bond Fund
Resources
Beginning Fund Balance $ 6,170,647 $ 6,170,647
Property'Taxes S - S -
Franchise Fees S
Licenses&Permits S S
Intergovernmental S S
Charges for Services S $
l+fines&Forfeitures $ S
Interest Earnings S 4,020 $ 4,020
Miscellaneous $ - S
Other Financing Sources S $
"Transfers In from Other Funds S S
T._' 6,174,667 i
Requirements
Policy and Administration S - S
Community Development S S
Community Services S S
Public Works $ - S
Program Expenditures Total $ $ $
Debt Service S $
Loans $ S
Work-In-11m cess $ $
Transfers to Other Funds S 4,577,628 $ 400,000 S 4,977,628
Contingence S - S -
Total Budget $4,577,628 $ 400,000 $4,977,628
Reserve For Future Expenditure $ 1,597,039 $ (400,000) $ 1,197,039
t otall Requirements $ 6,174,667 $ $ 6,174,667
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
6.Capital Improvement Program(CIP)-Park Land Acquisition
In May 2012,the city was reimbursed its local share by Washington County for the purchase of Sunrise Park.
This amount requires appropriation in order to be used for potential land acquisitions made during the fiscal year.
A total of$400,000 will be taken from Reserve for Future Expenditure in the Parks Bond Fund.This will result
in an increase in transfers in to Parks Capital and an increase in CIP program expenditures in the Parks Capital Fund.
Adopted Revised
Budget Amendment Budget
Parks Capital Fund
Resources
Beginning Fund Balance $ 141,884 $ 141,884
Property Taxes $ - $ -
Franchise Fees $ - $ -
licenses&Permits $ - $ -
Intergovemmental $ 34,000 $ 34,000
Charges for Services $ - $ -
Fines&Forfeitures $ - $ -
Interest Earnings $ 3,015 $ 3,015
Miscellaneous $ - $ -
Other Financing Sources $ - $ -
Transfers In from Other Funds $ 5,902,628 $ 400,000 $ 6,302,628
Total Resources $ 6,081,527 $ 400,000 $ 6,481,527
Requirements
Polity and Administration S - S
Community Development $ $
Community Services $ $
Public Works S
Program Expenditures Total $ $
Debt Service $ S
Loans $ $
Work-In-Progress $ 6,073,628 $ 400,000 $ 6,473,628
Transfers to Other Funds $ - S -
Contingency S - S -
Total Budget $6,073,628 $ 400,000 $6,473,628
Reserve For Future Expenditure $ 7,899 $ - $ 7,899
Total Rcquiremcnts $ 6,081,527 $ 400,000 $ 6,481,527
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
7.Sanitary Sewer TV Inspections
Additional appropriation is requested in order to briny the city into compliance with Clean Water Service standards.
The Salutary Sewer Fund currently has$27,100 budgeted.I lowever,an additional$137,0{x)is
requested to TV an added 232,200 feet of sewer lines at$0.59/foot.
T'his action will,increase Public Works program expenditures by$137,000 with a decrease
in contingency by that same amount in the Sanitary Sever Fund.
Adopted Revised
Budget Amendment Budget
Sanitary Sewer Fund
Resources
Beginning Fund Balance $5,732,337 $5,732,337
Property Taxes $ - S -
Francluse Fees S - S -
Licenses&Permits S 178,250 S 178,250
Intergovernmental $ - $ -
Charges for Services S 1,?83 30(1 $ 1283,300
Fines&Forfeitures S -
Interest Farnings $ 100 333 $ 100„333
Miscellaneous S 127,513 $ 127,513
Other Financing Source S - 5
Transfers In from Oth.i I md, S 329001) $ 329,000
Total Resources $ 7,750,733 $
Requirements
Policy and Administration $ - S -
C,ommunity Development S S
Community Services S S
Public Works S 1,423,428 $ 137,01x) S 1,560,428
Program Expenditures Total $ 1,423,428 $ 137,000 $ 1,560,428
Debt Service S - $ -
Loans S 200,000 S 200,000
Work-In-Progress $ 3,009,388 S 3,009,388
Transfers to Other Funds S 67,149 S 67,149
Contingency S 400,000 S (137,000) S 263,001
Total Budget $5,099,965 $ $5,099,965
Reserve For Future Expenditure $ 2,650,768 $ $2,650,768
Total Requirements $ 7,750,733 $ $7,750,733
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
8.Parks&Grounds Operations
'17he Voluntary Separation Option(VSO)was approved for the Parks Senior Utility Worker position.
This position was to remain vacant until April 2013.1 lowever,this position was eliminated
by error in the adopted budget.This action will reinstate the 1.0 PTF.along with salary
and benefits for the remaining 3 months of the fiscal year tSalary@$11,703+Benefits@$3,8821.
Program expenses for Public Works will increase by 515,585 with a decrease in contingency
by the same amount Total FTE will increase from 8.75 to 9.75 in this division.
Adopted Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,321,359 $ 6,321,35
Property Taxes S 12,726,427 $ 12,726,427
Franchise Fees S 4,966,611 $ 4,966,611
Licenses&Permits S 882,300 $ 882,300
Intergovernmental S 5,589,661 S 5,589,661
Charges for Services S 3,142,995 $ 3,142,995
Fines&Forfeitures $ 1,063,126 $ 1,063,126
Interest Fammigs, $ 103,722 $ 103,722
Miscellaneous $ 24,655 $ 24,655
Other Financing Sources S 280,000 S 280,000
Transfers In from Other Funds 70,000 $ 7Q,11)1)
Total Resources $ 35,170,856- $ 35,170,856
Requirements
Policy and Administration S 748,857 $ 748,857
Community Development $ 2,921,115 S 2,921,115
Community Services S 19,608,151 S 19,608,151
Public Works $ 4,999,096 $ 15,585 $ 5,014,681
Program Expenditures Total $ 28,277,219 $ 15,585 $ 28,292,804
Debt Service $ - S -
Loans S 280,000 $ 280,000
Work-In-Progress S - $ -
'Transfers to Other Funds S 623,264 $ 623,264
Contingency S 1,000,000 S (15,585) S 984,415
Total Budget $ 30,180,483 $ - $ 30,180,483
Reserve For Future Expenditure $ 4,990,373 $ - $ 4,990,373
Total Requirements S 35,170,856 $ - $ 35,170,856
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
9.Public Works Engineering Operations
As part of the VSO process,Engineering was approved to hire a Engineering Tech 1.
The budget was originally adopted for the position to begin at Step 1.Based upon city manager's approval,
this position will begin at Step 4.This action will provide sufficient budget for this positron.
A request of an additional appropriation of$9,700 is needed to meet the Step 4 salary range.
This action Evill result in a decrease of contingency by$9,700 in the General Fund with an equal increase
in program expenditures for Public Works.
Adopted Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,321,359 $ 6,321,359
Property'faxes $ 12,726,427 $ 12,726,427
Franchise Fees S 4,966,611 S 4,966,611
Licenses&Permits S 882,300 S 882,300
Intergovernmental S 5,589,661 $ 5,589,661
Charges for Services S 3,142,995 S 3,142,995
Fines&Forfeitures $ 1,063,126 $ 1,063,126
Interest Earnings S 103,722 S 103,722
Miscellaneous S 24,655 $ 24,655
Other Financing Sources S 280,000 $ 280,000
Transfers In from Other Funds S 70,000 S 70,000
Total Resources $ 35,170,856 $ $ 35,170,856
Requirements
Policy and Administration S 748,857 S 748,857
Community Development S 2921,115 S 2,921,115
Community Services S 19,608,151 S 19,608,151
Public Works S 4,999,096 S 9,700 $ 5,008,796
Program Expenditures Total $ 28,277,219 $ 9,700 $ 28,286,919
Debt Service S - S
Loans S 280,000 S 280,000
Work-In-Progress $ - $
Transfers to Other Funds S 623,264 S 623,264
Contingency $ 1,000,000 S (9,700) $ 990,300
Total Budget $ 30,180,483 $ $ 30,180,483
Reserve For Future Expenditure $ 4,990,373 $ $ 4,990,373
Total Requirements $ 35,170,856 $ - $ 35,170,856
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
10.Public Works Administration Operations
Budget Committee recommended a I o increase of the Solid Waste Franchise Fee prompting a review of the rates.
Additional funding is requested to perform a review of the rates.
This budget adjustment will decrease General Fund contingency by$8,640 with an equal increase in
in program expenditures for Public Works.
Adopted Revised
Budget Amendment Budget
General Fund
Resources
Beginning Fund Balance $ 6,321,359 $ 6,321,359
Property Taxes S 12,726,427 $ 12,726,427
Franchise Fees $ 4,966,611 $ 4,966,611
Licenses&Permits $ 882,300 $ 882,300
Intergovernmental S 5,589,661 S 5,589,661
Charges for Services S 3,142,995 S 3,142,995
Fines&Forfeitures $ 1,063,126 S 1,063,126
Interest Earnings $ 103,722 S 103,722
Miscellaneous $ 24,655 S 24,655
Other Financing Sources S 280,000 S 280,000
Transfers In from Other Funds e 70,000 $ 751 iu)i1
Total Resources $ 35,1' , ,170,856
Requirements
Policy and Administration S 748,857 $ 748,857
Community Development $ 2,921,115 S 2,921,115
Community Service:, S 19,608,151 S 19,608,151
Public Works S 4,999,096 S 8,640 S 5,007,736
Program Expenditures Total $ 28,277,219 $ 81640 $ 28,285,859
Debt Service $ - $ -
I.oans $ 280,000 S 280,000
Work-In-Progress S - $ -
Transfers to Other Funds $ 623,264 $ 623,264
Contingencv $ 1,000,000 S (8,640) $ 991,360
Total Budget $ 30,180,483 $ - $ 30,180,483
eserve For Future Expenditure $ 4,990,373 $ $ 4,990,373
Total Requirements $ 35,170,856 S $ 35,170,856
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
11.Street Right-of-Way(ROW)Maintenance
The contract to perform the street maintenance right-of-way(ROW)is paid by the Gas Tax Fund within the Street
Maintenance Division.A total of$100,000 was appropriated for the ROW Maintenance as a transfer from the
Street Maintenance Fee Fund to the Gas Tax Fund in the FY 2013 Adopted Budget. However,only$75,000
was appropriated into the Street Maintenance Division's operating budget.
This request will ensure that there is enough budget available to complete the ROW work.
As a result,Reserve for Future Expenditure in the Gas Tax Fund will be reduced by$25,000 with an equal increase
in Public Works program expenditures.
Adopted Revised
Budget Amendment Budget
Gas Tax Fund
Resources
Beginning Fund Balance $ 1,655,204 S 1,655,204
Property Taxes $ - S
Franchise Fees S - S
Iicenses&Permits $ 2,602 $ 2,W2
Intergovernmental $ 3,621,560 S 3,621,560
Charges for Services $ - $ -
Fines&Forfeitures $ - S -
Interest Earnings S 55,732 S 55,732
Miscellaneous S 59,700 S 59,700
Other Financing Sources S S -
Transfers In from Other Funds S I
—Total Resources S 5,494,798 - $ 5,494,798
Requirements
Policy and Administration S
Community Development S
Community Services S S -
Public Works 2-214,H]() S 25,000 S ',229,010
Program Expenditures Total $ 2,204,010 $ 25,000 $ 2,229,010
Debt Service S 615,928 $ 615,928
Loans S - $ -
Work-In-Progress $ - $ -
Transfers to Other bunds S 2,232,133 $ 2,232,133
Contingency S 300,000 S (25,000) S 275,000
Total Budget $ 5,352,071 $ - $ 5,352,071
Reserve For Future Expenditure $ 142,727 $ - $ 142,727
Total Requirements $ 5,494,798 S - $ 5,494,798
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
12.Transfers for Healthy Streams Division
A request for a transfer to healthy Streams Division to reimburse Stormwater Fund for work related to Sanitary Sewer,
The total transfer is$103,014.Sanitary Sewer Fund contingency will decrease by this amount along with
an increase in transfers to the Storm-water Fund.Program expenditures within the Stormwater Fund will
increase by this same amount.
Adopted Revised
Budget Amendment Budget
Sanitary Sewer Fund
Resources
Beginning Fund Balance $5,732,337 $5,732,337
Property Taxes S S -
Franchise Fees S - $ -
Iicenws&Permits S 17$,25(} S 178,291
Intergovernmental S - $ -
Charges for Services $ 1,283,300 $ 1,283,300
Fines&Forfeitures $ - S -
Intem.t Turnings $ 100,333 S 100,333
Miscellaneous $ 127,513 $ 127,513
Other Financing Sources $ - S
Transfers In from Other bunds S 329(K)0 $ 329,(KK)
Total RcaoujW
Requirements
Policy and Administration $ $
Community Development S S
Community Services S - $ -
Public Works S 1,423,428 $ 1,423,428
Program Expenditures Total $ 1,423,428 $ $ 1,423,428
Debt Service S - $ -
Loans S 200,0(X) S
Work-In-Progress S 3,()()9.388 $ 3,009,388
Transfers to Other Funds S 67,149 S 103,014 S 170,163
Contingence, S 400,000 S (103,014) S 296,986
Total Budget $5,099,965 $ - $5,099,965
Reserve For Future Expenditure $2,650,768 $ - $2,650,768
Total Requirements $ 7,750,733 $ - $7,750,733
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
12.Transfers for Healthy Streams Division
A request for a transfer to Healthy Streams Division to reimburse Stormwater Fund for work related to Sanitary Sewer.
The total transfer is$103,014.Sanitary Sewer Fund contingency will decrease by this amount along with
an increase in transfers to the Stormwater Fund.Program expenditures within the Stormwater Fund will
increase by this same amount.
Adopted Revised
Budget Amendment Budget
Stormwater Fund
Resources
Beginning Fund Balance $ 1,084,671 $ 1,084,671
Property Taxes $ $
Franchise Fees $ $ -
Licenses&Permits $ $ -
Intergovernmental $ S -
Charges for Services $ 1,948,353 $ 1,948,353
Fines&Forfeitures $ - $ -
Interest Earnings $ 7,936 $ 7,936
Miscellaneous $ - $ -
Other Financing Sources $ - $ -
Transfers In from Other Funds S - S 103 014 S 103,014
Lall3eso es $3,040,960 $ JM,974
Requirements
Policy and Administration $ - $
Community Development $ $ -
Community Services $ $ -
Public Works S 1,652,460 S 1,652,460
Program Expenditures Total $ 1,652,460 $ $ 1,652,460
Debt Service $ - $ -
Loans $ - $ -
Work-In-Progress $ 331,807 $ 331,807
Transfers to Other Funds $ 173,356 $ 173,356
Contingency S 1011,()00 S 100,(X)O
Total Budget $2,257,623 $ - $2,257,623
Reserve For Future Expenditure $ 783,337 $ 103,014 $ 886,351
Total Requirements $ 3,040,960 $ 103,014 $ 3,143,974
i
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
13.Risk Management Operations
An appropriation is requested for insurance claims within the Insurance Fund.This action
will result in a decrease in the Reserve for Future Expenditures by$50,000 with an equal
increase in program operations within Policy and Administration.
Adopted Revised
Budget Amendment Budget
Insurance Fund
Resources
Beginning Fund Balance $ 792,663 $ 792,663
Property Taxes $ - $ -
Franchise Fees $ - $
Licenses&Permits $ - $
Intergovernmental $ - $
Charges for Services $ - $
Fines&Forfeitures $ - $ -
Interest Earnings $ 7,810 $ 7,810
Miscellaneous $ 52,936 $ 52,936
Other Financing Sources S - $ -
Transfcr= In from Onc(r I-mid- S - $ -
fotal Resources $ 853,409 853,409
Requirements
Policy and Administration $ 50,000 S 50,000 $ 100,000
Community Development $ - $
Community Services S S
Public Works S - S -
Program Expenditures Total $ 50,000 $ 50,000 $ 100,000
Debt Service $ - $ -
Loans $ $
Work-In-Progress $ - $
Transfers to Other Funds S 870 S 870
Contingency S 10,000 S 10,001
Total Budget $ 60,870 $ 50,000 $ 110,870
Reserve For Future Expenditure $ 792,539 $ (50,000) $ 742,539
Total Requirements $ 853,409 $ - $ 853,409
i
City of Tigard Exhibit A
FY 2013 First Qtr Supplemental Budget Amendment
14.Public Works Operations-Fleet Maintenance
Additional appropriation is requested for a part-time seasonal worker to assist with the pick-up
and drop-off of vehicles for repair.
This request will result in a decrease of contingency in the Fleet/Property Management Fund by
514,700.Program expenditures in Public Works will increase by the same amount.
Adopted Revised
Budget Amendment Budget
Fleet/Property Management Fund
Resources
Beginning Fund Balance S 115,817 $ 115,817
Property Taxes S - $ -
Franchise Fees S S
i
Licenses&Permits $ - S
Intergovernmental S - S -
Charges for Services S 1,506,121 S 1,506,1.21
Fines&Forfeitures S - S -
Interest Lamings $ - $
Miscellaneous S S
Other Financing Source S - S
Transfers In from Other Funds S 15,200 $ 15,200
Total Resources $ 1,6
Requirements
Policy and Administration S S
Community Development S S
Community Services $ - $
Public Works S 1,575,171 S 14,700 S 1,589,871
Program Expenditures Total $ 1,575,171 $ 14,700 $ 1,589,871
Debt Service S - S -
Loans S S
Work-In-Progress S S
"Transfers to Other Funds $ - $ -
Contingcncc S 40,000 $ (14,700) S 25,300
Total Budget $ 1,615,171 $ - $ 1,615,171
Reserve For Future Expenditure $ 21,967 $ - $ 21,967
Total Requirements $ 1,637,138 $ - $ 1,637,138