Urban Forestry Code Revisions - Citizen Advisory Committee - 07/07/2010 City of Tigard
Urban Forestry Code Revisions CAC — Agenda
MEETING DATE: Wednesday,July 7, 2010, 6:30-8:30 p.m.
MEETING LOCATION: TVF&R Fire Station 50, Community Room
12617 SW Walnut Street, Tigard, OR 97223
MEETING GOALS: Approve committee protocols
Provide brief overview of the municipal code, land use policies and the Urban
Forestry Master Plan
Review project scope of work, timeline and committee's desired outcomes
Establish regular meeting schedule and identify next steps
1. (Info) Welcome, introductions and agenda overview 6:30-6:35 PM
• Approve Meeting#1 Summary
/Adrienne DeDona/
2. (Info) Public Comment 6:35-6:45 PM
3. (Action) Review and approve CAC protocols 6:45-6:55 PM
/Adrienne DeDona/
4. (Info) Legislative Planning 101 6:55-7:20PM
/Susan Hartnett/
5. (Info) Overview of Urban Forestry Master Plan 7:20-7:30 PM
/Todd Prager/
BREAK
6. (Info) Review project scope of work and desired outcomes 7:40-7:55 PM
/Todd Prager and Adrienne DeDona/
7. (Discussion) Hazard Tree 7:55-8:25 PM
/Todd Prager/
8. (Info) Next Steps / Meeting Schedule 8:25-8:30 PM
9. (Info) Thanks and adjourn 8:30 PM
Next meeting: September 8, 2010 or September 29, 2010
URBAN FORESTRY CODE REVISIONS CAC AGENDA—July 7, 2010
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1
From: ifr] ewinq
To: Todd Prager; Marissa Daniels;Adrienne DeDona
Subject: Tigard Tree Code Revision Cmte
Date: Tuesday,June 29,2010 10:52:55 AM
Todd, Marissa, Adrienne,
At our last/first meeting, we all stated a number of 'issues' and topics which our code
revision committee should address. Of course the issues which the City Council identified
need to be near the top of such lists.
You indicated that you would welcome input from committee members regarding other
existing code studies or words or approaches which Tigard could use. I want to offer for
group consideration a couple sources which I think have worthwhile approaches:
1 www.WashCoTreeGroup.org has several documents online which represent a study by
representatives from all Washington County CPOs in an effort to urge at least some kind of
tree code for the county which it does not presently have.
2 Portland Audubon Society did a study for METRO regarding tree protection regulations
which is informative. It has a comparative analysis of tree protection measures for some 25
local jurisdictions. I don't have an online reference just now, but will bring a copy to our
next meeting for committee members to look over.
3 In January, I noted to Todd a 'Tree Protection Best Management Practices' book
published by Oregon State University. It seems to me that this might be a good code
reference or appendix.
4 City of Portland in February, 2010 published a 'Citywide Tree Policy Review and
Regulatory Improvement Project — Report and Recommendations' which has a wealth of
information and alternatives for enhancement of the urban forest. I think it is online, but
somewhat long, so maybe an extract of some relevant discussion, eg mitigation,
enforcement, multi-level permitting, etc. might be useful to our committee. Perhaps our
consultant could prepare this material as help.
5 Each nearby city which has a tree code has that material online; it would help our
understanding if we could each have a website reference to these materials, so we are
working from the same bases.
Would you please forward this email to committee members or include in the packet for
our next meeting? Thanks,
2
John Frewing
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City of Tigard Urban Forestry Citizens
Advisory Committee (CAC)
DRAFT PROTOCOLS
For discussion
June 9, 2010
MEETING PROTOCOLS
During Meetings:
Committee members will:
■ Focus questions and comments on the subject at hand and focus on successfully
completing the agreed upon agenda
■ Treat everyone with respect. Be open to the group and other ideas.
■ Let others finish before speaking. Share the air— let others speak once before
speaking twice.
■ Collaborate with other group members—seek to find common ground.
■ Put aside personal agendas. Raise issues honestly, clearly and early in the process.
Bring information to the group about simultaneous processes or any other
information relevant to the process. This will help the group make recommendations
about how to move forward.
■ Represent our designated constituent groups.
■ Place name tents vertically on the table to indicate a desire to speak; wait for the
facilitator to call on you.
■ Put cell phones on silent mode.
■ Participate!
Other Meeting Protocols:
Committee members will:
■ Provide commitment to continued and consistent involvement in the process from
start to finish.
■ Read materials in advance.
■ Be prepared to start meetings on time.
■ End meetings on time. If agenda items cannot be completed on time, decide if the
meeting should be extended or if an additional meeting should be scheduled.
■ Formally declare any conflicts of interests (defined as any personal or family
member's loss or gain as a result of the project).
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• Provide opportunities for public comments at the epd-beginning of each meeting.
The facilitator will gauge the number of members of the public present at meetings and may
allow for brief comment during the course of the meeting on specific agenda topics
dependent upon time and agenda constraints.
• Provide opportunities during the meeting for breaks during which committee members can
network and discuss topics in small groups while ensuring the length of breaks does not
negatively impact productive meeting time.
■ Notify the meeting facilitator, Adrienne DeDona at Adrienne@jla.us.com or 503-235-
5881, if unable to attend a meeting.
COMMUNICATION BETWEEN MEETINGS
■ Meeting materials will be distributed by e-mail, generally one week in advance of
meetings, or mail by request (time permitting).
Between meetings, we will:
■ Speak with each other about issues and in ways that support the group process, and
not take actions or discuss issues in any way that undermines the group process.
■ Serve as conduits for information sharing. Share information with groups,
organizations and/or constituents we represent. Gather information from our
constituents that will inform committee deliberations.
■ Funnel project related communications to the committee via the facilitator or during
meetings.
■ E-mail between meetings is for information only, not for decision-making outside of
the committee meetings.
■ Prior to the meeting, comments on non-agenda items or requests for information
and data should be provided in writing. Committee members are encouraged to
provide comments to Adrienne DeDona at least three days before meetings to allow
CAC members time to review and reflect on comments. Comments received after
that time will be provided to CAC members at the next meeting. Responses to
requests for information will be determined by staff on a case by case basis based
upon available resources and relevance to the scope of work.
COMMITTEE DECISION MAKING
As an advisory committee, we recognize that decision making is the responsibility of the
Tigard City Council. However, we also recognize the significant role we have in providing
recommendations to staff based upon our technical knowledge and familiarity with
urban forestry issues. To that end, we will:
■ Work together to serve the purpose of this committee to make recommendations
that are consistent with the agreed-upon goals and objectives for this project.
■ Provide constructive suggestions for addressing issues and improving proposals.
■ Set aside personal interests in order to seek the best recommendations for all
stakeholders.
■ Work toward consensus on all major committee recommendations. [Consensus is
the point at which all committee members can support the decision as the most
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viable decision for the group as a whole, although it may not be an individual
member's personal favorite]. If it is clear, after repeated attempts to find a solution
all can support, that no consensus is possible, the committee's recommendation can
include majority and minority opinions.
■ If consensus cannot be reached, a majority of CAC members present must reach
consensus for group advisement to be forwarded. If that threshold cannot be
reached, the Project Management Team will consider all comments and make an
informed decision in order to keep the project moving forward. The group does not
require a quorum to develop a group recommendation.
■ All decisions will be "frozen" unless the committee as a whole reaches consensus
that a decision needs to be revisited.
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Tigard UFCR CAC Scope of Work(Tasks) CAC Expected Outcomes Comments
Code Amendments: • Updated Tree Code,to include: The Urban Forestry Master Plan
Amendments to the Community Development o Clear, simple and objective standards (5 (UFMP) identifies the desired tree
Code and Tigard Municipal Code will address dots) canopy goal. The code revision may
the following issues related to Tree o View toward the future (2 dots) allow for a variety of ways to reach
management: • Canopy Enhancement,to include (2 dots): the desired tree canopy, such as
• Tree removal, protection and o Street trees and parking lots (3 dots) street and parking lot trees and
maintenance standards o North/South direction streets, private property.
• Mitigation standards especially
• Landscape planting and maintenance o Private mitigation (1 dot) The UFMP provides a more robust
standards • Review mitigation (6 dots) understanding of the problem, and
• Street tree regulations • Multi-level permits (5 dots) a number of expected outcomes
• Nuisance trees and hazard abatement • Hazard Trees (3 dots) support or enhance the code
• Code flexibility • Solar access/view corridors (2 dots) amendments portion of the scope
• Standards for soil volumes for street trees(1 of work.
dot)
• Nuisance versus desired species (1 dot)
• Balance between development and standing
trees(5 dots)
• Protection of heritage trees (1 dot)
• Compare with other municipal codes (2 dots) Staff will review codes from other
jurisdictions as applicable to their
work revising the code. They will
present options to the CAC that
may include reference to other
jurisdictions and will request input
with regard to general policy
direction. The scope of work does
not dedicate CAC meeting time to a
comprehensive review of other
jurisdictions codes.
• Identify problems within the existing code (0 The Urban Forestry Master Plan
dots) includes a section on problems with
the existing tree code. This process
will not conduct another separate
review, although deficiencies will
likely be identified throughout the
process.
Clarification and programming of tree removal • Conservation Easements paid for through
mitigation fund: mitigation (4 dots)
The project will clarify the intent and
programming of tree mitigation funds
collected as a result of Tigard's tree protection
regulations.
Tree grove inventory and protection program: • Incentives for tree retention (6 dots)
The project will develop a tree grove inventory; • Lot standard size flexibility and street variation
an Economic, Social, Environment, and Energy to support retention of trees (4 dots)
(ESEE) analysis; and grove protection • Groves (2 dots)
incentives and/or protection standards. A • Consider forest function (soil, root volume,
consultant will be hired to assist in this phase understory) (2 dots)
of the project.
Workshops: The need to implement this portion
The project will host one or more day-long of the work plan will be assessed as
facilitated workshops for the purpose of the public involvement component
disseminating information,fostering dialogue of this project persists. Depending
with an expanded list of stakeholders, and on project needs,the workshops
providing opportunities for meaningful public may be implemented as open
input prior to public hearings. City staff would houses.
be a participatory stakeholder, with the
meetings run by a neutral facilitator.
Design and Maintenance Manual: A number of CAC expected
The project will include the development of a outcomes under the code
s
design, protection and maintenance manual to amendment and tree grove
assist developers and property owners. This inventory sections will benefit from
manual will include drawings and specifications the illustrations and text this
for species selection, planting, protection and document will provide.
maintenance.
• Baseline data—existing species street tree Data about the current tree groves
inventory(1 dot) will be collected through a separate
contract as part of this process,
however other baseline data such
as the diversity of tree species, age,
health etc, isn't planned or
budgeted for in this process.
• Enforcement (0 dots) The Urban Forestry Master Plan
• Tracking results over time (0 dots) contains policies related to ongoing
evaluation and enforcement.This
will not be specifically addressed in
the code revisions except where it is
made part of the code.
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Urban Forestry Code Revisions Citizen Advisory Committee Decision Making Schedule
June 18, 2010
CAC Meeting Code Topics Main Discussion Items for CAC Priority Issues Urban Primary Tigard
Options/Alternatives* Forestry Code Sections**
Master
Plan Goals
July 2010 Hazard Trees -Should the City act as a facilitator between -Tree Code (clear 4.1,4.2 Section 7.40.060
(Options/Alternatives) private owners or instead try to solve standards) Section 9.06.060
problems (e.g.make evaluations for -Hazard Trees Tree Manual 080
property owners and prune/cut down
trees)?
-For emergencies,should the City develop
a 24/7 program to cut down trees if needed
or should the City rely on existing Fire
Dept/Police policies to evacuate people but
not prune/cut down trees?
-Should individuals on the losing side of a
dispute/claim be required to provide some
compensation to the prevailing parry?
-Should certified tree risk assessors be
required for one property owner to make a
formal claim against another?
-Should the City be held to the same
standards as private property owners for
disputes/claims?
September 2010 Hazard Trees -Approval criteria for street tree planting -Tree Code (clear 2.1,2.2,4.1, Section 18.745.040
(Consensus on Code) and removal. standards) 5.1, 6.4 Chapter 9.06
Street Trees,Non-Development -Replanting required for removals,in lieu -Incentives for Tree Tree Manual 030
(Options/Alternatives) of replanting option if do not want to Retention
replant. -Multi-level permits
-Appeal process for street trees? -Canopy Enhancement
(street trees)
-Soil Volume Standards
-Nuisance vs.Desired
Species
-Solar access/view
corridors
*Discussion items for options/alternatives will become more detailed prior to each meeting.
**These existing portions of the code will potentially be revised.
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Urban Forestry Code Revisions Citizen Advisory Committee Decision Making Schedule
June 18, 2010
CAC Meeting Code Topics Main Discussion Items* CAC Priority Issues Urban Primary Tigard
Forestry Code Sections**
Master
Plan Goals
October 2010 Street Trees,Non-Development -Clarify what types of projects mitigation -Tree Code (clear 1.1, 1.2,2.2, Section 18.790.060D
(Consensus on Code) funds can be used for. standards) 3.2, 5.1,6.4 Tree Manual 090
Use of Current Mitigation Fund -Parameters for use (tracking,etc.) -Review Mitigation
(Options/Alternatives) -Conservation Easements
Paid for through
Mitigation
-Canopy Enhancement
(private mitigation)
November 2010 Use of Current Mitigation Fund -When a tree plan should be required (types -Tree Code (clear 1.1, 1.2,2.1, Chapter 18.790
(Consensus on Code) of development,number of trees removed, standards,view towards 2.2, 5.1,6.3, Chapter 18.745
Development Code I etc.) future) 6.4 Section 9.06.050
(Options/Alternatives) -Submittal requirements for tree plan. -Balance development Tree Manual 070
-Approval criteria for tree plan. and standing trees Tree Manual 090
-Review Mitigation
-Incentives for Tree
Retention
-Multi-level permits
-Canopy Enhancement
(street trees and parking
lot trees)
-Lot standard size
flexibility and street
variation to support tree
retention
-Soil Volume Standards
-Nuisance vs.Desired
Species
-Solar access/view
corridors
*Discussion items for options/alternatives will become more detailed prior to each meeting.
**These existing portions of the code will potentially be revised.
11
Urban Forestry Code Revisions Citizen Advisory Committee Decision Making Schedule
June 18, 2010
CAC Meeting Code Topics Main Discussion Items* CAC Priority Issues Urban Primary Tigard
Forestry Code Sections**
Master
Plan Goals
January 2011 Development Code I -Incentives for retention of trees and -Tree Code (clear standards, 1.1, 1.2,3.1, Chapter 18.790
(Consensus on Code) groves. view towards future) 3.2, 5.1,5.2, Chapter 18.775
Development Code Il -Balance development and 6.4 Chapter 9.06
(Options/Alternatives) standing trees Tree Manual
-Review Mitigation
-Groves and Forest
Functions
-Incentives for Tree
Retention
-Conservation Easements
Paid for through Mitigation
-Multi-level permits
-Lot standard size flexibility
and street variation to
support tree retention
-Nuisance vs.Desired
Species
-Solar access/view corridors
February 2011 Development Code II -When are non-development permits -Tree Code (clear standards) 1.1,2.2,3.1, Chapter 18.790
(Consensus on Code) required? -Groves and Forest 3.2, 6.3,6.4 Chapter 9.08
Non-Development Permits, -Submittal requirements. Functions Chapter 9.06
Besides Street Trees -Approval criteria. -Multi-level permits
(Options/Alternatives) -Canopy Enhancement
(street trees and parking lot
trees)
-Nuisance vs.Desired
Species
-Solar access/view corridors
-Heritage Trees
*Discussion items for options/alternatives will become more detailed prior to each meeting.
**These existing portions of the code will potentially be revised.
12
Urban Forestry Code Revisions Citizen Advisory Committee Decision Making Schedule
June 18, 2010
CAC Meeting Code Topics Main Discussion Items* CAC Priority Issues Urban Primary Tigard
Forestry Code Sections**
Master
Plan Goals
April 2011 Non-Development Permits, -Ensure consistency throughout the code -Tree Code (clear All of the All
Besides Street Trees and resolve any issues. standards,view towards above
(Consensus on Code) future)
Comprehensive Review of
Code Changes
May 2011 Comprehensive Review of -Ensure consistency throughout the code -Tree Code (clear All of the All
Code Changes and resolve any issues. standards,view towards above
future)
June 2011 Comprehensive Review of -Review changes suggested by peer review -Tree Code (clear All of the All
Code Changes panel,ensure consistency through code, standards,view towards above
and achieve consensus on a final package future)
before forwarding to Planning
Commission.
*Discussion items for options/alternatives will become more detailed prior to each meeting.
**These existing portions of the code will potentially be revised.
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City of Tigard
Memorandum
To: UFCR Citizen Advisory Committee
From: Darren Wyss, Senior Planner
Re: Tigard Tree Grove Protection Program
Date: June 28, 2010
The Urban Forest Code Revisions (UFCR) project has been set up to renew Tigard's approach to
urban forestry regulations consistent with community expectations. One component of the UFCR
project is to develop a Tree Grove Protection Program, which was recommended in the Urban
Forestry Master Plan as implementation goal#3.
To develop a Tree Grove Protection Program, the City has budgeted funds and contracted with a
consulting firm to carry out the project. The consulting firm, Winterbrook Planning, has extensive
experience in successfully completing similar projects. Most importantly,Winterbrook Planning has
worked through the Statewide Planning Goal 5 process that will drive this component of the City's
project. Statewide Planning Goal 5 is very specific about the necessary steps to be undertaken when
developing land use regulations intended to protect natural resources. This is true whether the
regulations are mandatory or flexible and incentive based, as is proposed in the Urban Forestry
Master Plan.
The general work program to develop a Tree Grove Protection Program includes:
• Existing Tree Grove/GIS Data Review
• Tree Grove Inventory Field Work
• Analysis of Allowed/Conflicting Uses
• Program Development
• Public Involvement
Currently, City staff has been working with the consultants to define a tree grove. With a limited
budget, it is important for the consultants to have a clear definition so the inventory process goes
efficiently. The next step is to take the definition to a joint Tigard City Council/Tigard Planning
Commission meeting for feedback and direction. The meeting is scheduled for July 20, 2010 at
6:30pm in Tigard Town Hall. CAC members are invited to attend and observe.
In the meantime, if you have any questions about the Tree Grove Protection Program, please
contact me at 503-718-2442 or Darren&tigard-or.gov.
I:\CURPLN\Todd\Urban Forestry Code Revisions\CAC Materials\CAC Meeting#2\07-07-10 UFCR CAC Memo-Tree Grove
Program.doc
14
City of Tigard
. j
Urban Forestry Code Revisions TAC —
Meeting Summary
MEETING DATE: June 15, 2010, 3:00-4:30 p.m.
MEETING LOCATION: Tigard Permit Center, Conference Room 4,
13125 SW Hall Blvd.,Tigard, OR 97223
Members Present—Susan Hartnett (Assistant Community Development Director),Brian Rager (Assistant Public
Works Director), Gus Duenas (Development Engineer),Todd Prager (Associate Planner/Arborist)
1. Welcome to the Urban Forestry Code Revisions TAC
Susan Hartnett welcomed the TAC members and noted that their participation is crucial in the Urban Forestry
Code Revisions (UFCR) process to help develop a workable code. She explained that this meeting consisted of the
core members of the TAC (minus Gary Pagenstecher) which would be attending every meeting. She added that
optional members of the TAC would be pulled in by their supervisors as topics relative to their expertise arise.
2. Major Work Components, Project Timeline
Susan Hartnett then reviewed the major tasks for the project as outlined by Council at their February meeting. She
said Council choose to take a comprehensive approach to code updates which includes the municipal code,
development code, and developing a tree grove preservation program all at one time. She said Council would also
like to clarify use of current and future mitigation funds and produce a design manual to assist with code
implementation. This will allow for better integration of all the components. She added that public involvement
was very important to Council during the process as well, and that is why they choose to form a Citizen Advisory
Committee (CAC), CAC facilitator, and have enhanced public involvement such as an open house.
Todd Prager then described the timeline which is consistent of the TAC schedule, CAC schedule,Tree Grove
Consultant schedule,Public Involvement schedule, and overall project schedule. He said the TAC would be
meeting monthly until April 2011. During the same time period the CAC would have 10 meetings, and the
intention is to have feedback between both bodies during the code writing process. At the same time the Tree
Grove Consultant will be developing a Goal 5 inventory and protection program and will be meeting with both the
CAC and TAC to collaborate during that process. Public Involvement will occur throughout with different
messaging based on the phase. Prior to forwarding a set of code revisions to Planning Commission and Council for
adoption in the summer of 2011, there will be a review by a set of technical experts to test the code on some real
world scenarios.
3. Role of the TAC
Susan Hartnett explained that the role of the TAC during the process was to provide input on the effective
implementation of the Comprehensive Plan Goals, Policies, and Action Measures as recommended and detailed in
the Urban Forestry Master Plan. The TAC will also be reviewing and commenting on the work of the CAC.
Urban Forestry Code Revisions TAC Meeting Summary—June 15, 2010
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov IPage 1 of 215
4. Review CAC Priorities
Susan Hartnett explained that the CAC was comprised of a broad range of backgrounds including members from
existing boards (Planning Commission,Parks and Recreation Advisory Board, and Tree Board), developers,
environmental interests, and a citizen at large. She reviewed the following priorities identified by the CAC at their
first meeting:
-Create a clear and objective code with a view to the future.
-Enhance canopy especially over impervious surfaces such as streets and parking lots.
-Address mitigation.
-Build incentives into the process.
-Balance development and preservation.
-Create multi level permits.
-Preserve tree groves through easement purchases.
-Provide flexibility in development standards for preservation.
-Address hazard trees.
5. Identify TAC Priorities
Susan Hartnett then asked what are the TAC priorities. The TAC identified the following priorities:
-Clarifying exactly what the rules are for City projects.
-Clarifying exactly what mitigation funds can and cannot be used for.
-Ensuring the hazard tree program does not open up the City to lawsuits.
There was a discussion about the hazard tree issue since that will be the addressed by the CAC at their next meeting.
Coordination with the City's Risk Management Division will need to occur in advance of the CAC to ensure the
group is presented with viable alternatives.
Urban Forestry Code Revisions TAC Meeting Summary—June 15, 2010
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 216
City of Tigard
Memorandum
To: Members of the Urban Forestry Code Revisions Citizen Advisory Committee
From: Todd Prager,Associate Planner/Arborist
Re: Tree Mitigation Funds Process
Date: June 8, 2010
INTRODUCTION
Adrienne DeDona has been conducting one-on-one interviews with Citizen Advisory Committee (CAC)
members. In response to questions that have come up during those interviews, staff is providing this
memo explaining the tree mitigation fund process.
TREE MITIGATION FUND PROCESS
Section 18.790.030.13 of the Development Code requires tree replacement proportional to the
percentage and size of trees removed during development.
The City currently requires developers to pay a tree mitigation cash assurance fee based on the
combined diameter inches of trees removed as a condition of development approval. Cash assurance is
required to help ensure the City will receive funds to plant trees if the developer's trees are not planted
or do not survive a specified period of time. Trees that are successfully planted by a developer allow for
a portion of the cash assurance fee to be credited back to the developer in a proportional amount to the
number of caliper inches planted. If a developer does not plant replacement trees or they do not survive
a specified period of time, the City will deposit the cash assurance into the tree replacement (mitigation)
fund that the City uses to cover its cost of planting trees.
The tree mitigation fee is authorized by Section 18.790.060.E of the Code which states:
E. In lieu-of payment. In lieu of tree replacement under Section D above, a party may, with the
consent of the Director, elect to compensate the City for its costs in performing such tree
replacement.
For the past seven years, the City has estimated its cost to plant trees at$125/caliper inch. Therefore,
the fee set by the City for cash assurance and tree replacement during development is $125/caliper inch.
The current amount of funds in the tree mitigation fund is approximately$750,000. The tree mitigation
fund is available for the City to use to plant trees. The current amount in the tree mitigation cash
assurance account is approximately$1.2 million. The tree mitigation cash assurance account is not
available for City use because if developers plant trees per their conditions of development approval,
they will receive refunds from this account. The City actively monitors the tree mitigation cash
assurance account to determine when funds should be transferred to the tree mitigation fund for City
17
use. Although it is not current City practice to allow developers to bond for tree mitigation, there is
approximately$1 million in outstanding bonds for tree mitigation from when the City did allow
bonding. The City actively monitors tree mitigation bonds to determine when funds should be collected
and deposited into the tree mitigation fund.
The City uses tree mitigation funds to plant trees through the "Tree Canopy Replacement Program"
which is part of the City's Capital Improvement Plan. The City budgets between$75,000 and $150,000
annually for the Tree Canopy Replacement Program. Projects are focused on planting trees on public
properties such as schools, parks, and along streets such as Pacific Highway and through the annual free
street tree program.
A recent review of Tree Canopy Replacement Program projects by the Tree Board (March 8, 2010
meeting) showed the City's cost to plant trees is approximately$136/caliper inch. Excluded from the
cost estimate is design,permitting,inventorying,maintenance, and City staff time. Design,permitting,
inventory, and maintenance typically add about 20% to each project. City staff time dedicated to
managing the Tree Canopy Replacement Program is equivalent to about.15 FTE.
The Tree Board is currently investigating the prospect of expanding the use of tree mitigation funds into
areas such as tree planting/forest restoration and maintenance on private property, preserving tree
groves through property and/or easement acquisition, and increasing urban forestry education and
outreach. Preliminary discussions with the City Attorney indicate that Council action would be required
to use tree mitigation funds for items other than planting trees. The Tree Board, Council, and the CAC
will need to coordinate on how tree mitigation funds will be addressed through the Urban Forestry
Code Revisions process.
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City of Tigard
Memorandum
To: Members of the Urban Forestry Code Revisions Citizen Advisory Committee
From: Todd Prager,Associate Planner/Arborist
Re: City of Tigard Organization of Urban Forestry Functions
Date: June 8, 2010
The City of Tigard urban forestry functions are implemented by divisions within the Community
Development and Public Works Departments. Community Development is primarily responsible for
planning and enforcement, and Public Works is primarily responsible for construction and operations.
Below is a summary of the various urban forestry functions of the divisions. Exhibit A contains a City
organizational chart with the divisions responsible for urban forestry functions.
Community Development Department
Long Range Planning
The Long Range Planning Division helps guide City policy by analyzing urban forestry issues and trends,
and making policy recommendations specific to Tigard through community involvement. Among Long
Range projects are developing the Urban Forest section of the Comprehensive Plan, the Urban Forestry
Master Plan, the tree grove preservation program, and ensuring Tigard's tree policies and regulations
comply with regional, state, and federal standards.
Development Services-Current Planning
Planners in the Current Planning Division are responsible for applying and enforcing the tree ordinance
(18.790) and landscape requirements (18.745) for private development projects with support from the
City Arborist (also within the Current Planning Division). The City Arborist is responsible for enforcing
Municipal Code provisions for hazard trees (7.40), street and park trees (9.06),heritage trees (9.08), and
ensuring development code provisions are enforced during and after development. The City Arborist is
also the staff liaison for the Tree Board and manages the tree canopy replacement program which is
funded by the tree replacement fund.
Development Services-Engineering
Development Engineering is responsible for ensuring all private development projects meet the
provisions of the Development Code, the City's Public Improvement Design Standards and other local
and state regulations. Development Engineering coordinates the protection of trees in right-of-ways
and planting of street trees during private development with support from the City Arborist.
Development engineering also inspects new plantings in water quality facilities and vegetated corridors
for compliance with Clean Water Services standards.
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Building
The Building Division responsibilities focus on reviewing residential and commercial building plans,
issuing permits, and inspection of construction projects to ascertain compliance with the State Building
Codes. The Division routes building plans to the City Arborist to ensure compliance with tree
preservation and planting requirements. The Building Division also determines whether streets trees
have been planted in approved locations during final building inspection for residential development
projects.
Public Works Department
Engineering (System Design/Construction Services)
The Engineering Division is responsible for the design and construction of capital improvement and
other public projects in accordance with City's urban forestry standards. The Engineering Division
coordinates with the Current Planning Division and City Arborist during the design phase to help
ensure compliance.
Parks
The Parks Division manages trees and habitat areas in 181.25 acres of developed parks and 202.4 acres
in undeveloped parks (greenways,wetlands, etc.). This involves park property acquisition and
development,invasive species control, tree planting, tree removal, and hazard tree inspection,
monitoring, and abatement. The Parks Division staffs a liaison for the Parks and Recreation Advisory
Board.
Stormwater
The Stormwater staff is responsible for the maintenance of the City's storm water system. In
partnership with Clean Water Services, the Surface Water Quality Program Coordinator coordinates
stream restoration and enhancement projects intended to improve water quality, reduce erosion, and
provide shade, structure and food sources to fish and other wildlife. Projects currently underway within
the City's floodplains and riparian areas will result in the planting of approximately 100,000 native trees
over a 10 year period (Fiscal Years 2001-2011). Stormwater staff also manages trees and other
vegetation in water quality facilities that treat stormwater prior to entering the stormwater system.
Streets
The Street Maintenance Division is responsible for the maintenance of 139 miles of streets as well as
off-street bicycle paths. The Street Maintenance Division coordinates with the City Arborist when they
notice a potential tree hazard that may impact a public street or if tree root pruning is required during
street maintenance. The Street Maintenance Division clears fallen trees and branches from public
streets, and prunes tree limbs away from public streets, street signs, and street lights.
Financial and Information Services
Financial Operations
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Financial Operations coordinates the annual financial planning and budget processes, maintains all City
accounts and financial records, bills for water and sewer services, manages central purchasing and
collects Tigard's Business License fees. Financial Operations helps coordinate tree replacement fund
expenditures and deposits, park system development charges and bonds, and other urban forestry
related capital improvement program expenditures.
Information Technology
Information Technology is responsible for all technical aspects of the City including GIS technologies.
IT provides assistance for the tracking of tree plans associated with private development, tree inventory
data related to tree permit activities, and mitigation/restoration for public and privates projects.
City Administration
Risk Management
The Risk Management Division anticipates what could happen to hurt people, assets, finances, and
service capabilities and looks for ways to limit the chance of damage. Risk Management provides
assistance regarding hazard trees and other urban forestry policies, codes, and programs that expose the
City to liability.
City Attorney
City Attorney
The City Attorney's Office provides legal advice and representation to the City of Tigard. This includes
advising City Council and staff on the legal ramifications of adopting policies,plans, and codes (both
municipal and development) relating to trees and urban forestry. The City contracts this function with
the law firm of Jordan Schrader Ramis.
EXHIBIT A: CITY ORGANIZATIONAL CHART
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