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City Council Packet - 09/11/2012 V :111 z TIGARD City of Tigard TIGARD CITY COUNCIL BUSINESS MEETING September 11, 2012 COUNCIL MEETING WILL BE TELEVISED I:\Design & Communications\Donna\City Council\ccpktl 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard- or.gov t • City of Tigard TIGARD Tigard Business Meeting— Agenda TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: September 11, 2012 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall -13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign -up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign -in sheet. Business agenda items can be heard in any order after 7 ::30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503 - 639 -4171, ext. 2410 (voice) or 503 - 684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503 - 639 -4171, ext. 2410 (voice) or 503 - 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: h ttp: / /www.tvcty. ore / irovernment- proeramming /government - meetings /tiEard CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. ° City of Tigard TIGARD Tigard Business Meeting — Agenda TIGARD TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: September 11, 2012 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall -13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to consult with counsel concerning the legal rights and duties regarding current litigation or litigation likely to be filed, under ORS 192.660(2) (h). All discussions are confidential and those present may disdose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disdose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications & Liaison Reports E. Call to Council and Staff for Non - Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) A. Follow -up to Previous Citizen Communication B. Tigard High School Student Envoy C. Tigard Area Chamber of Commerce D. Citizen Communication — Sign Up Sheet 3. PROCLAMATION - CONSTITUTION WEEK 4. CONSENT AGENDA: (Local Contract Review Board) These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 7:40 p.m. estimated time A. RECEIVE AND FILE: 1. Council Calendar 2. Tentative Agenda B. Approve City Council Meeting Minutes for: 1. July 10, 2012 C. Local Contract Review Board: 1. AWARD A CONTRACT FOR TELEVISION INSPECTION SERVICES OF THE CITY'S SANITARY SEWER LINES TO PACIFIC IN- R -TEK • Consent Ajenda - Items Removed for Sebarate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council / City Center Development Agency has voted on those items which do not need discussion. 5. CONTINUATION OF PUBLIC HEARING ON URBAN FORESTRY CODE REVISIONS - DISCUSSION ON LAND USE ELEMENTS 7:45 p.m. estimated time - URBAN FORESTRY CODE REVISION PROJECT - COMPREHENSIVE PLAN AMENDMENT (CPA) 2011 -00004 DEVELOPMENT CODE AMENDMENT (DCA) 2011 -00002 REQUEST: To implement the city's Comprehensive Plan as recommended by the Urban Forestry Master Plan, the City Tigard of is proposing a Comprehensive Plan Amendment adopting the "Significant Tree Groves" Map and Tigard Development Code (Title 18) Amendments to Chapters 18.115, 18.120, 18.310, 18.330, 18.350, 18.360, 18.370 18.390, 18.530, 18.610, 18.620, 18.630 18.640, 18.715,18.745, 18.775, 18.790, and 18.798. • (Non Land Use Elements) In addition, in support of the Title 18 amendments, amendments are proposed to the Tigard Municipal Code (FMC) Chapters 1.16, 6.01, 6.02, 7.40, 8.02 through 8.16, 9.06, a 9.06, and 9.08. LOCATION : Citywide. ZONE: Citywide. APPLICABLE REVIEW CRITERIA: City of Tigard Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Goals 1, Citizen Involvement; 2, Land Use Planning; 5, Natural Resources; 6, Environmental Quality; 7, Hazards; 8, Parks Recreation, Trails and Open Space; 9, Economic Development; 10, Housing; 11, Public Facilities and Services; 12, Transportation; 13, Energy Conservation; and 14, Urbanization; METRO's Urban Growth Management Functional Plan Titles 1, 3, 12 and 13. Statewide Planning Goals 1, 2, and 5 through 14. 6. CONTINUATION OF PUBLIC HEARING FROM AUGUST 14, 2012, ON URBAN FORESTRY CODE REVISIONS - DISCUSSION ON NON LAND USE ELEMENTS 8:30 p.m. estimated time - URBAN FORESTRY CODE REVISION PROJECT - COMPREHENSIVE PLAN AMENDMENT (CPA) 2011 -00004 DEVELOPMENT CODE AMENDMENT (DCA) 2011 -00002 REQUEST: To implement the city's Comprehensive Plan as recommended by the Urban Forestry Master Plan, the City of Tigard is proposing a Comprehensive Plan Amendment adopting the "Significant Tree Groves" Map and Tigard Development Code (Title 18) Amendments to Chapters 18.115, 18.120, 18.310, 18.330, 18.350, 18.360, 18.370 18.390, 18.530, 18.610, 18.620, 18.630 18.640, 18.715,18.745, 18.775, 18.790, and 18.798. • (Non Land Use Elements) In addition, in support of the Title 18 amendments, amendments are proposed to the Tigard Municipal Code (TMC) Chapters 1.16, 6.01, 6.02, 7.40, 8.02 through 8.16, 9.06, a 9.06, and 9.08. LOCATION : Citywide. ZONE: Citywide. APPLICABLE REVIEW CRITERIA: City of Tigard Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Goals 1, Citizen Involvement; 2, Land Use Planning; 5, Natural Resources; 6, Environmental Quality; 7, Hazards; 8, Parks Recreation, Trails and Open Space; 9, Economic Development; 10, Housing; 11, Public Facilities and Services; 12, Transportation; 13, Energy Conservation; and 14, Urbanization; METRO's Urban Growth Management Functional Plan Titles 1, 3, 12 and 13. Statewide Planning Goals 1, 2, and 5 through 14. 7. CONTINUATION OF QUASI-JUDICIAL PUBLIC HEARING - COMPREHENSIVE PLAN AMENDMENT, SENSITIVE LANDS REVIEW AND ADJUSTMENT TO EXTEND WALL STREET 9:15 p.m. estimated time 8. COUNCIL LIAISON REPORTS 9:20 p.m. estimated time 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 9:30 p.m. estimated time City of Tigard • TIGARD Study Session TIGARD CITY COUNCIL /LCRB MEETING DATE /TIME: September 11, 2012 — 6:30 p.m. MEETING LOCATION: City of Tigard — Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 • STUDY SESSION • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to consult with counsel concerning the legal rights and duties with regard to current litigation or litigation likely to be filed, under ORS 192.660(2) (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. ADMINISTRATIVE ITEMS • Discuss schedule for tonight's continued public hearing on Agenda Items No. 5 and 6 — Urban Forestry Code Revision Comprehensive Plan Amendment (CPA) 2011 -00004 and Development Code Amendment (DCA) 2011 -00002 Attachments — Attached are additional comments which have been added to the record. a) Letter, dated September 5, 2012, from Brian Wegner, Tualatin Riverkeepers b) Email, dated September 5, 2012, from Justin Wood, Home Builders Association of Metropolitan Portland c) Letter, dated September 11, 2012, from Robert E. Ruedy • Discuss whether to consider at a future council meeting, a resolution in support of changing the name of the Tonquin Trail in Tualatin to the "Ice Age Tonquin Trail." Information is attached. • A City Center Development Agency meeting is scheduled for November 6, 2012, which is also Election Day. Does Council prefer to hold the CCDA meeting as scheduled or postpone any items to a future CCDA meeting? (At the present time there are no agenda items scheduled.) • The THS Student Envoy will most likely not be in attendance tonight. L. TUALATIN RIVERKEEPERS,, 11675 SW Hazelbrook Road • Tualatin, Oregon 91062 phone 503 -218 -2580 • fax 503 -218 -2583 www.tualatinriverkeepers.org September 5, 2012 Mayor Craig Dirksen Tigard City Council City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mayor Dirksen and Councilors, Tualatin Riverkeepers is working to protect and restore Oregon's Tualatin River System. The trees and forests in the Tualatin River watershed are critical "water quality facilities" that slow the flow and purify stormwater before it reaches the river. Trees and forests in urbanized portions of the watershed, such as Tigard, are particularly important because they mitigate the high amounts of pavement and other impervious surfaces that increase runoff and pollutants that reach the river. I served on the Urban Forestry Code Revisions Citizen Advisory Committee (CAC) and support the group consensus in the proposed draft before you. While the CAC discussed a wide range of alternatives, from more aggressive tree preservation requirements to lower tree canopy planting requirements, we were able to reach a compromise documented in the guiding principles which were unanimously approved by the CAC. The CAC agreed that the incentive based canopy approach was the most equitable method for ensuring an appropriate level of tree planting and preservation while allowing flexibility for urban development to occur. The CAC supported three tiers of canopy requirements that are based on intensity of development to ensure canopy requirements are achievable and result in an acceptable amount of trees. City staff tested these tiers during the CAC process and again during the peer review and clearly demonstrated that the canopy requirements strike the right balance between trees, development, and open space. The CAC also supported the tree grove preservation incentives that will support the preservation of 70 large groves of native trees in Tigard. In fact, during the CAC process a landowner actually ended up preserving over 6 acres of a tree grove off of Hunziker St. based on the proposed code incentives rather than removing the entire grove to avoid mitigation requirements in the existing code. The CAC recognized that trees may not be desirable in all situations. To account for this, the CAC included a fee in lieu based on canopy value and a discretionary review that allows alternatives such as green streets to replace the functions and values of tree canopy. In closing, as a CAC member and representative of Tualatin Riverkeepers, I urge the Planning Commission to recommend adoption of the proposed draft. While you are likely to hear requests to move the proposal in one direction or the other, consider that the CAC, with representatives from diverse interests, worked for 18 months to develop the compromise before you. The result in a code that is flexible, incentive based, and will move Tigard in the right direction in both protecting the Tualatin River and achieving its long term urban forestry goals. Sincerely, .440-a—tA.,A Brian Wegener Advocacy & Communications Manager Tualatin Riverkeepers Carol Krager From: Marissa Daniels Sent: Monday, September 10, 2012 9:19 AM To: Cathy Wheatley; Carol Krager; John Floyd Cc: Marty Wine; Tom McGuire Subject: FW: Tigard tree response Attachments: Response to request by Council Person 8- 30- 12.pdf Carol and John, Please find comments attached and in the email below from the HBA regarding the UFCR proposal. Can these please be provided to Council for the meeting tomorrow night and also added to the record? Thank you, Marissa Daniels Associate Planner Long Range Planning Division City of Tigard 503.718.2428 marissa @tigard- or.gov 13125 SW Hall Blvd. I Tigard, OR From: Justin Wood f mailto:justinwOhbapdx.orgl Sent: Wednesday, September 05, 2012 12:07 PM To: Marissa Daniels Cc: 'Ken Gertz' (Ken @Gertzco.com) (Ken0Gertzco.com); Gretchen Buehner; Craig Dirksen Subject: Tigard tree response Marissa, Councilor Buehner and Mayor Dirksen asked Ken Gertz and Ito provide them with some more information regarding some questions on the tree code proposal. See the attached comments that Ken prepared and asked me to forward onto you on behalf of him and the HBA. Please also share with the council that while there are aspects of the code which we would like to see adjusted, we believe the overall direction of where the code ended up is good. We don't want to see a complete re -start of the whole process. It is our opinion that the code as proposed with some adjustments would be a good final product for the city to use. Thanks, Justin Wood Associate Director of Government & Builder Relations Home Builders Association of Metro Portland t 503.684.1880 I c 503.997.7966 I f 503.684.0588 I hbapdx.org Your HBA membership could be worth thousands! Being an HBA member means getting huge discounts on employee health insurance, fuel, cell phones and more. Your membership doesn't just pay for itself. It can pay you back. Click Here to find out how to get the most from your HBA membership. Strength. Support. Success. Building it Together. Business Development & Marketing I Education & Training I News, Information & Resources I Political Advocacy I Cost - Saving Programs ® © The information contained in this electronic message may be privileged and confidential information intended only for the use of the individuals or entity named above. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this message in error, please notify the sender immediately and delete any and all copies of the electronic message. DISCLAIMER: E -mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E -mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules "City General Records Retention Schedule." 2 Response to request by Council Person At the recent Council meeting, there seemed to be confusion on how we arrived at the proposed code and several other issues. I will attempt to answer those questions below in this hopefully short summary. The Current Code: As we all now know, charging landowners with any kind of fee for trees we want them to keep has been a complete and utter disaster. This practice has caused acres of viable trees to be removed to avoid paying these fees. It is stupidly biased in its design, penalizing the owners with trees by imposing a negative value on existing trees and doing nothing to address the properties with no trees. The lack of flexibility also contributes greatly to the removal of good trees that could otherwise be saved. I also believe it opens the City to a huge lawsuit. The CAC Goal in a nutshell: To come up with a plan that was flexible, provide a safe urban environment, allow for the development of Tigard property to its zoned potential, and achieve an increase in tree canopy in the long run. Options to the Current Code: 1: Remove the code completely. 2: Require planting new trees on all lots (which has no incentive to preserve trees). 3: Some form of incentivised tree preservation alone, such as a density bonus. (Which is not practical on lots with no substantial groves.) 4: Some form of incentivised tree preservation with a requirement for a certain number of trees per lot. (Which opened the question as to how to weigh the difference in large preserved trees versus small preserved trees.) 5: Some form of incentivised tree preservation with a requirement for a certain amount of tree canopy per lot. (Coupled with 2X canopy bonus for existing canopy this encouraged the saving of all viable existing trees and gave additional weight to saving large vs. small trees.) Option 5 was the logical choice. It is a non - biased way to add canopy to the entire city without decreasing zoning potential and adds true value to existing trees. The question that still needs to be resolved is how much is the proper canopy requirement? The CAC has been using the 40% number only for figurative purposes. It was never debated because it would have bogged down the process. At this point we look to City Council to come up with a reasonable canopy figure. Plenty of testimony has been given as to percentages, whether or not to have a minimum percentage, if there should be an averaging across a subdivision so there could be lots without any trees other than street trees, and what should be the exemptions and work around plans for solar, views etc. The fundamental question is simply, how much tree canopy is enough? The HBA recommends a cap of 30% on R4.5 and greater and a corresponding reduction on smaller lots, and the ability to average canopy over the lots so that some lots could have nothing but street trees. Tree Boxes: The HBA views these to be a costly addition to our development process in the order of $2,000.00 per tree box. If these are to be required, they should be limited to parking lot trees in commercial development where they are a known problem and can be included in the parking lot design. When you consider that in residential development, street trees cannot be decided until the home is built and the driveway is placed. The only way to truly provide adequate tree boxes, would be to make the entire planting strip one big tree box, adding a great deal of cost to development. Tree Boxes are generally not needed for trees planted in a residential yard and should therefore be exempt as well. A personal side note: Staff has rightfully added the option of moving the sidewalk into an easement in the front yard of residential lots thereby allowing for larger planter strips. This has no bearing on allowed density whatsoever, as the land gained in the planter strip is merely substituted for an easement on the front of the lot. Lot sizes and densities remain the same and minimum driveway lengths are also maintained. One idea to consider that would make this option more appealing, would be to change the setback code for R4.5 and above to fall in line with all other jurisdictions in the area, i.e. 20' driveways and 15' to the front of the house as opposed to 20' to any structure. This would allow us to keep the coveted backyard area owners appreciate in Tigard, and still have wider planter strips. Should the Tree Manual be included as code? ** *This is an Absolute NO! * ** Some fundamentals and rules of thumb: There are two main things to consider in Development. 1: There are Approval Criteria (The Code), which must be met and is subject to appeal. (That is why The Code is written with the True/False compliance language) 2: And there are Submittal Requirements that are required but not subject to appeal. (The Tree Plan Requirements in the Tree Manual lists the options and is purposely flexible to allow for variations in site requirements and therefore cannot be True/False by design). An example would be The Code requires us to provide sanitation, but does not tell us what size of pipe to install. There are separate Manuals that provide the guidance. Similarly we are required to provide a Tree Plan, and the Tree Manual gives us guidance, but as every site is unique, not exactly how to do it. In order to allow for saving trees, the Tree Plan must be flexible. The lack of flexibility is one of the main problems with the Current Code. There are people in Tigard with a long history of filing appeal after appeal and want to create a code that is impossible to defend in an appeal, thereby stopping development in Tigard. This is one of their ploys. The Tree Manual is necessary as a guidance tool, but it cannot be defended in an appeal. It is simply not designed to be part of The Code, nor should it be. Should Tree plans be required for Small Lot Development? Tree plans are an obvious waste of money on small lot developments and should be exempted. When the street trees will provide the necessary canopy, why should we waste money and time (both private and public) to provide a tree plan? Fee In Lieu of tree planting: The calculation method Staff proposed is correct, but the percentages are too high. The fee should be set low enough as to make fee in lieu a viable alternative, so our customers are not forced to behave like criminals by planting the trees just remove them later. I suggest dividing staff's final number by a factor of three. In summation: Staff and all parties involved have done an incredible job putting together the New Code and Manual and should be lauded for their tireless efforts on such a volatile job well done. I understand it cannot be all things to all people, but what is proposed is a far, far better arrangement than the Current Code, and will surely add a great deal of canopy throughout the entire City of Tigard for future generations to enjoy. Thank you for your consideration If I can be of any further assistance please don't hesitate to ask. Ken Gertz HBA Rep. City of Tigard Public Hearing Testimony on the Urban Forestry Code Revision (UFCR) Project Identified as (CPA) 2011 -00004 & (DCA) 2011- 00002 Resident/Property Owner 25111 BB, TL500 Written Testimony Submission for the Record Testimony Date: September 11, 2012 REE I ED Testimony by: Robert E. Ruedy SEP 1 1 2012 14185 SW 100 Avenue Tigard, OR 97224 -4951 CITY OF TIGARD (503) 620 -5997 PLANNING /ENGINEERING It appears that the City is intending to move towards sustainability and common sense solutions to retaining existing flora and fauna within the City Limits. With that in mind, the following suggested changes to the current draft Uniform Forestry Code Revision (UFCR) are as follows: A. In concert with the provisions set forward in the currently revised draft of the UFCR, that being the double- credit for retained trees and their canopies, it would seem consistent to include a double - credit for retained landscaping and their beauty! ft costs a lot of money to barricade trees, and similarly landscaping, from construction activities. So to retain either is of great expense to the construction effort. The benefits are simple to quantify; retained landscaping allows for: 1. Reduced waste from demolitioned landscaping. This includes: 2. Reducing or eliminating emissions from equipment both on and off -site 3. Reduced movement of trucks on City roadways during the haul -off and replacement landscaping processes 4. A subsequent lower "carbon footprint" 5. Less Water, due to mature landscaping needing little, and replacement landscaping needing a lot of water over a 3 or more year period to become established. 6. Continued enjoyment of the mature foliage from the landscaping during and beyond the construction effort. 7. Reduced risk from potential erosion issues created by removed landscaping (i.e. "disturbed soils ") 8. Less potential for ground water contamination issues created by removed landscaping (i.e. "disturbed soils ") 9. A genuine commitment from the City to sustainability and environmental awareness by the City. B. A clarification that existing trees that will remain on -site include those being relocated on site, providing they survive just like any new tree planting requirement. If existing tree retention is important, let's move to include relocated trees to save and continue to enjoy the established site trees. C. That "Alternative Transportation Plan" flexibility shall be allowed in the City's Development Review Process to reduce paving and parking requirement mandates that will then benefit the planned UFCR once implemented through the reduction in "Heat Island Effect" needing tree canopy coverage to control static heat build -up concerns of the City. Page 1 of 2 City of Tigard Public Hearing Testimony on the Urban Forestry Code Revision (UFCR) Project Identified as (CPA) 2011 -00004 & (DCA) 2011- 00002 Resident/Property Owner 25111 BB, TL500 Written Testimony Submission for the Record Testimony Date: September 11, 2012 D. The additional costs to maintain the UFCR Tree objectives have not been fully explained to the citizens and Property Owners of the City. If the quantity of trees and their respective tree canopy identified in the currently revised draft UFCR are achieved, the City of Tigard's property owners need to be aware of their additional costs that will be borne by them to manage those trees annually (since even street trees become a Property Owners responsibility. The costs for tree service pruning, arborist oversight, and leaf collection and removal can be overwhelming. Other local cities are grappling with this same issue and it has become a real problem for a lot of property owners and has created friction between numerous neighbors and city agencies. Thank you for your time and consideration. Respectfully submitted, Owner of 25111 BB, TL500 Page 2 of 2 Carol Krager 9-/ /- aat z_ From: Marty Wine Sent: Thursday, September 06, 2012 11:34 AM To: Carol Krager; Liz Newton Subject: FW: Request to add an item to your Council agenda Carol, could you please pink sheet this for the next council meeting? Thanks. Marty From: Joseph Gall j mailto :GaIIJ ©SherwoodOregon.govl Sent: Thursday, September 06, 2012 9:24 AM To: Sherilyn Lombos; Cosgrove, Bryan; Marty Wine Cc: Paul Hennon Subject: RE: Request to add an item to your Council agenda We have been discussing this internally and support the resolution. We are adding it to our next City Council meeting as a resolution for the 9/18 meeting. Thank you for sharing your versions. Although this is short notice, hopefully someone can come to present at our meeting? From: Sherilyn Lombos Jmailto :SLOMBOS@ci.tualatin.or.usl Sent: Wednesday, September 05, 2012 5:42 PM To: Cosgrove, Bryan; Joseph Gall; Marty(a>tigard- or.gov Cc: Paul Hennon Subject: Request to add an item to your Council agenda Hi neighbors! You may or may not have heard of this effort to get Metro to officially change the name of the Tonquin Trail to the "Ice Age Tonquin Trail ". Our local historical society, headed by Yvonne Addington (who was the first city manager of Tualatin) has been on a mission to get the name formally changed. There is a significant amount of momentum here in Tualatin behind the Ice Age Trail effort and highlighting the role the ice age floods had in the formation of our area. We all have a strong interest in getting the Tonquin Trail built...this will be a wonderful addition to the area! I am hoping that by connecting the ice age effort to the Tonquin Trail, there may be more opportunities for funding. The Metro Council will be voting on the Tonquin Trail Master Plan sometime this fall; the idea is for them to officially change the name to the Ice Age Tonquin Trail at that time. Here's where you come in: they are looking for support from the affected jurisdictions in order to make this change. Mayor Ogden has already spoken with Mayor Knapp, Mayor Mays and Mayor Dirksen letting them know of this effort and asking for their support. We think it will be most effective to have the same resolution adopted by each of the jurisdictions. To that end, I am attaching the staff report and resolution that the Tualatin City Council adopted on August 27 The Washington County Board and the Clackamas County Board have already voted to support the effort. We would love to coordinate a time to come to your Council meeting in the next month or two (actually, it would most likely be Yvonne Addington along with one of us) to present the concept and ask for adoption of the resolution of support. Would you let me know how we can make that happen? Thank you so much!! Sherilyn Please consider the environment before printing this email. This message has been sent by an employee or official of the City of Tualatin, Oregon. This may be a public record, but may also contain information deemed confidential or privileged by state or federal law and for that reason, exempt from disclosure. DO NOT COPY OR FORWARD TO UNAUTHORIZED PERSONS. If the reader of this message is not the intended recipient or the employee /agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution, copying or forwarding of this communication is strictly prohibited. Unauthorized interception of this message may be in violation of the Electronic Communications Privacy Act, 18 U.S.C. If you have received this communication in error, please notify us immediately at helpdesk0.ci.tualatin.or.us This email may contain confidential information or privileged material and is intended for use solely by the above referenced recipient. Any review, copying, printing, disclosure, distribution, or other use by any other person or entity is strictly prohibited and may be illegal. If you are not the named recipient, or believe you have received this email in error, please immediately notify the City of Sherwood at (503) 625 -5522 and delete the copy you received. DISCLAIMER: E -mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E -mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules "City General Records Retention Schedule." 2 STAFF REPORT CITY OF TUALATIN TO: Honorable Mayor and Members of the City Council THROUGH: Sherilyn Lombos, City Manager FROM: Paul Hennon, Community Services Director DATE: 08/27/2012 SUBJECT: Resolution of Support for Changing the Name of the Tonquin Trail to Ice Age Tonquin Trail ISSUE BEFORE THE COUNCIL: The Council will consider a resolution supporting changing the name of the Tonquin Trail to the Ice Age Tonquin Trail to promote public awareness, and enhance funding opportunities and economic development through tourism and scientific research. Renaming the conceptual Tonquin Trail to Ice Age Tonquin Trail would require consensus from the partner jurisdictions. The partner organizations are Metro, Clackamas and Washington counties, and the cities of Sherwood, Tualatin, and Wilsonville. RECOMMENDATION: The staff respectfully recommends that Council adopt the attached resolution. EXECUTIVE SUMMARY: Toward the end of the last Ice Age, some 12,000 to 17,000 years ago, a series of cataclysmic floods representing the greatest floods on earth, occurred in what is now the northwest region of the United States, leaving a lasting mark of dramatic and distinguishing features on the landscape of parts of the states of Montana, Idaho, Washington and Oregon, including the Willamette Valley. The Ice Age Floods story covers the last few thousand years of the Pliestoncene Ice Age when a lobe of the Cordilleran ice sheet crept southward into the Idaho Panhandle, blocking the Clark Fork River and forming a 2,000 foot ice dam, creating Glacial Lake Missoula that stretched 200 miles long and contained more than 500 cubic miles of water. Periodically, the ice dam would fail and when Glacial Lake Missoula burst through the ice dam and exploded downstream, it did so at a rate of 10 times the combined flow of all the rivers of the world. This towering mass of water, ice, and debris thundered across the landscape down the Columbia River drainage, across northern Idaho and eastern and central Washington, through the Columbia River Gorge, back up into Oregon's Willamette Valley, and finally poured into the Pacific Ocean at the mouth of the Columbia River. In 2009 Congress established the Ice Age Floods National Geologic Trail in the states of Montana, Idaho, Washington, and Oregon enabling the public to view, experience, and learn about the features and story of the Ice Age floods through the collaborative efforts of public and private entities. The national geologic trail is in its earliest stages of planning through the leadership of the National Park Service and the Ice Age Floods Interagency Coordination Committee to collaborate and oversee the activities that will enhance interpretation of the Ice Age Floods story and features along the flood pathways of the Ice Age Floods National Geologic Trail pursuant to the Foundation Document for the Ice Age Floods National Geologic Trail that is attached to the resolution. The national geologic trail will consist of a network of marked touring routes with interpretive opportunities distributed across this vast area and existing roadways will link many of the region's superb geologic resources by way of a long, central pathway and designated loops and spurs, and where in places foot and bicycle trails that enable access and provide interpretive opportunities of fundamental and other important resources and values will also be a part of this network. Metro, in partnership with Clackamas and Washington counties, and the cities of Sherwood, Tualatin, and Wilsonville are now in the process of completing the Tonquin Trail Master Plan and will fund and operated the proposed 22 -mile regional trail that will travel through landscape and unique geological features that were formed by the Ice Age Floods within and near the Tonquin Geologic Area in order to interpret the natural resources and tell the incredible story of the Ice Age Floods. There may be funding opportunities by tying the regional trail to the national trail, and linking the two trails may result in economic development by bringing more tourists and scientific research to the communities the regional trail will serve. FINANCIAL IMPLICATIONS: There is no cost to adopting the attached resolution of support of renaming the Tonquin Trail to Ice Age Tonquin Trail since the trail is in the Master Plan stage. Trail funding opportunities and economic development may occur as a result. Attachments: A - Resolution w /attachment RESOLUTION NO. RESOLUTION OF SUPPORT OF CHANGING THE NAME OF THE TONQUIN TRAIL TO ICE AGE TONQUIN TRAIL TO PROMOTE PUBLIC AWARENESS, AND ENHANCE FUNDING OPPORTUNITIES AND ECONOMIC DEVELOPMENT THROUGH TOURISM AND SCIENTIFIC RESEARCH WHEREAS toward the end of the last Ice Age, some 12,000 to 17,000 years ago, a series of cataclysmic floods representing the greatest floods on earth, occurred in what is now the northwest region of the United States, leaving a lasting mark of dramatic and distinguishing features on the landscape of parts of the states of Montana, Idaho, Washington and Oregon, including the Willamette Valley; and WHEREAS in 2009 Congress established the Ice Age Floods National Geologic Trail in the states of Montana, Idaho, Washington, and Oregon enabling the public to view, experience, and learn about the features and story of the Ice Age floods through the collaborative efforts of public and private entities; and WHEREAS the national geologic trail is in its earliest stages of planning through the leadership of the National Park Service and the Ice Age Floods Interagency Coordination Committee to collaborate and oversee the activities that will enhance interpretation of the Ice Age Floods story and features along the flood pathways of the Ice Age Floods National Geologic Trail pursuant to the attached Foundation Document for the Ice Age Floods National Geologic Trail; and WHEREAS the national geologic trail will consist of a network of marked touring routes with interpretive opportunities distributed across this vast area and existing roadways will link many of the region's superb geologic resources by way of a long, central pathway and designated loops and spurs, and where in places foot and bicycle trails that enable access and provide interpretive opportunities of fundamental and other important resources and values will also be a part of this network; and WHEREAS Metro, in partnership with Clackamas and Washington counties, and the cities of Sherwood, Tualatin, and Wilsonville are now in the process of completing the Tonquin Trail Master Plan and will fund and operated the proposed 22 -mile regional trail that will travel through landscape and unique geological features that were formed by the Ice Age Floods within and near the Tonquin Geologic Area in order to interpret the natural resources and tell the incredible story of the Ice Age Floods; and Resolution No. Page 1 of 2 WHEREAS there may be funding opportunities by tying the regional trail to the national, trail, and linking the two trails may result in economic development by bringing more tourists and scientific research to the communities the regional trail will serve; and WHEREAS renaming the conceptual Tonquin Trail to Ice Age Tonquin Trail would require consensus from the partner jurisdictions. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TUALATIN, OREGON, that: A. The City of Tualatin supports renaming the Tonquin Trail to Ice Age Tonquin Trail. INTRODUCED AND ADOPTED this 27th day of August, 2012. CITY OF TUALATIN, OREGON BY Mayor ATTEST: BY City Recorder Resolution No. Page 2 of 2 DESCRIPTION OF National l Park v Service the Interior " ICE AGE FLOODS NATIONAL Department • U.S, GEOLOGIC TRAIL Ice Age Floods National Geologic Trail _ _., x r.,. . I i,�hr �,•j:, <.h.., rlt „n i�ri nr.rinn '. At the end of the last Ice Age, some 12,000 to 17,0011 years - • - ” -_ sw ago, a senes of cataclysmic floods occurred in what is now the -�"�,• _y, , - ., northwest region of the United States, leaving a lasting mark y 4 sr � �- - —. of dramatic and distinguishing features on the landscape of ' - - - .- .' s � . M 1' ,t parts of the States of Montana, Idaho, Washington, * ' s and Oregon." — -- Public Law Ill -I1, March 30,2009 11 ra ldj .�' Today, evidence of the immense floods remains in many " - °'y - —. forms including high water lines, huge current dunes, _ r „ ••„ boulders transported hundreds of miles, giant coulees and °- dry falls, and enormous gravel ban. These reminders of the �. - ,yy. - • floods exist on public and private lands across the four states fF \Si. f of Montana, Idaho, Washington, and Oregon. Alain of the 1=- most dramatic features are managed by federal, tribal, state, -~ and local governments. • - " ".*_ - _ , • The national geologic trail will consist of a network of •, se- �•- - - marked touring routes with interpretive opportunities - '' distributed across this vast area. Existing roadways will link many of the region's superb geologic resources by way of • A a long, central pathway and designated loops and spurs. In " places, other types of foot and vehicle trails may also he a part _+ of this network 1C W a S111..61'11.1- 1 • VON T 5 A A • 17 4 Y 'tan4l _ F, as n l • 44 / l �f 1 ' •• may" —m M�at di J q M } t o y • I 1'0rt1 n.' „ i. o. ni _ n t n ti j� Foundation Document n a E 'G a ry _ legend �. � ice Age Floods National Geologic Tr Map adapted from ice Age Floods Study of Alternatives and Fnnronmenral Assessment, February 2011. prepared for the National Park Service by tones ® YRY 1 U$Ci$ irk & loves Arcngects and '_antiscape Arcngects. � +, Purpose Significance Fundamental Resources Other Important and Values Resources and Values ;----\... Significance statements define what is most important Fundamental resources and values are those features, The identification of certain resources and values as about the trail's resources and values. They express why systems, processes, experiences, stories, scenes, sounds, fundamental is not meant to imply that other resources The Ice Age Floods National the trail and its resources are significant within a regional, s netts. or other attributes that are critical to achieving are not important. The National Park Service draws this Geologic Trail tells the stories of national, and global context focusing attention on those purpose and maintaining significance. That which is most distinction because it can help trails and other national . exceptional qualities that Congress felt were important to important about the trail could be jeopardized if these park system units set priorities among competing the cataclysmic preserve and interpret. resources and values are allowed to degrade. management concerns. • invites rites people to discover and Cataclysmic lee Age Floods. Ice Age Floods National Outstanding Floods - Related Geologic Resources. Floods - Related Cultural Resources. Although geological explore the resulting extraordinary Geologic Trail represents the greatest floods on earth. Numerous floods - related geologic features exist within this resources are the primary focus of the national geologic trail, landscapes and distinctive Repeated cataclysmic releases of water exploding from four -state area, but not all have been inventoried. Resources human history of the region adds another dimension to features. Interpretation. resew glacially dammed Lake Missoula thundered across the are categorized into seven types, including bedrock features, the floods' story. The federal and state partner responsible landscape to the Pacific Ocean, carrying water, debits, rock, terrain features pre- existent to the floods, erosional landforms for managing the trail also manage cultural resources in and stewardship are aCJiie2t and ice with a discharge equal to 10 times the flow from all of created by Ice Age floods, depositional landfeirms created accordance with laws and regulations that mandate their • through collaboration betil today's rivers worldwide. by Ice Age floods glacial features, lake feamres,and features protection. Cultural resources along the trail corridor public and private part Distinctive Geologic Resources. The Ice Age floods deposited by wind. convey thousands of years of human history and patterns of sculpted extraordinary variety landscapes and left behind a variety Exceptional Scenery and Views. Vast landscapes and settlement across the numerous, varied landscapes shaped by Ice Age floods. ,.,.., of distinctive geologic features across a vast area of the stunning scenery created by the floods are present at many northwestern United States. Gigantic basalt coulees, enormous places along the proposed trail routes. Views of natural and Access to Diverse Recreational and Educational • dry falls, and flood apples of immense proportion are lust a human - Influenced scenery enable visitors to comprehend the Opportunities. Providing for enjoyment and understanding few examples of the evidence that survives to illustrate the scale of the floods, to appreciate the grandeur that the floods of resources is central to the mission of the National Park Interpretive Themes scale and power of the floods. created, and to understand the impact of the floods on human Service and to every park unit or trail that the agency settlement and on the natural world. administers. Through partnerships, the national geologic Science and Research. The discovery and investigation trail offers access to a variety of recreational and educational of the Channeled Scabland led to an understanding of Scientific Knowledge and Research. Investigation of the opportunities that enable visitors to learn about, appreciate, Interpretive themes are the key concepts lobe cataclysmic origin that challenged prevailing geologic thought. Ice Age floods has greatly contributed —and continues to and experience the floods features. communicated ro visitors to help them understand and Ongoing research has established the Ice Age floods as the contnbute -- to the body of scientific knowledge. In bringing appreciate the significance of the trail. quintessential example of niegiflood landscapes throughout to light the story of the floods,) Darien Bretz, Joseph Pardee, the world. and other geologists yielded a new theory for the origin of Geologic Setting. A remarkable alignment of past geologic many landfarms in the northwest. Aided by new technologies, forces, resulting terrain, and Ice Age conditions produced a Human Settlement. The Ice Age floods transformed the subsequent researchers built upon these early discoveries and series of some of the reatest floods on earth, dramatically environment of the northwestern United States, greatly g further advanced our knowledge of the floods and sculpting 16,000 square miles of the northwestern United influencing the use of the land and its resources from early States and as much of the Pacific Ocean floor. native peoples to contemporary society. - n :._,.,.• :,, ..._ _.. ; Cataclysmic versus Incremental. The Ice Age floods remind us that the slow. incremental processes shaping our earth can -- - be punctuated by sudden. epic, cataclysmic events, and that - such events are possible in our lifetimes. Evidence that Remains. In the wake of the floods, a wide array of floods - formed features remained, just waiting for human curiosity to discover. Some features are gigantic - readily visible from space; others are subtle only revealed - and appreciated through close observation. "- In Search of the Truth. Unraveling the mysteries of the s•, _v.. Ice Age floods reveals the human, often subjective and^r i• • sometimes contentious, side of the scientific method that arises when new evidence challenges prevailing paradigms. �tF Lives and Livelihoods. Just as the Ice Age floods left an enduring mark on the landscape of the northwestern United States, so too has that landscape profoundly shaped human i history and culture across the region. The impact of the floods continues to this day 4 LETTERS SUPPORTING THE ADDITION OF "ICE AGE" TO THE TONQUIN TRAIL NAME FROM THE FOLLOWING ORGANIZATIONS: 1. Washington County Board of Commissioners 2. Washington County Visitors Association 3. Tualatin Historical Society 4. Tualatin Chamber of Commerce 5. Wilsonville Chamber of Commerce 6. Sherwood Chamber of Commerce WASHINGTON COUNTY r >sr, OREGON August 10, 2012 Tualatin Historical Society P. O. Box 1055, 8700 S. W. Sweek Drive Tualatin, Oregon 97062 Re: Ice Age Tonquin Trail Dear Ms. Addington, Thank you for the letter regarding the proposal to add "Ice Age" to the name of the `Tonquin Trail" which is planned to travel through Washington County and become part of the existing Tonquin Geological Area. We are very fortunate to have this significant natural resource in our community. The request from the Tualatin Historical Society to have the name of the trail reflect the origins of this geological treasure seems very strategic and well thought out. It would provide greater awareness to visitors and county residents alike about the opportunity to hike the trail and witness the fascinating history associated with the ice age floods that gave us fertile soil and many of our unique geological features. The Washington County Board of Commissioners is in full support of this effort to attract visitors and positive attention to the region and highlight yet another reason why people should visit Washington County. We support naming the trail the "Ice Age Tonquin Trail" and thank you for your efforts. Sincerely, Andy Duyck, Chairman Washington County Board of Commissioners Board of County Commissioners 155 North First Avenue, Suite 300, MS 22, Hillsboro, OR 97124 -3072 phone: (503) 846 -8681 • fax: (503) 846 -4545 • Gl 0 WASHINGTON COUNTY ���A LAT i( 1� tit3 OREGON ! � � ` ' �u12 VISITORS ASSOCIATION (ytgy� Ca ST/C DfV 1TitGA- Lifir , August 6, 2012 Metro Regional Government Metro Council President Tom Hughes and Council Members 600 Northeast Grand Avenue Portland, OR 97232 Subject: Ice Age Tonquin Trail Dear Council President Torn Hughes and Members of the Metro Council: On behalf of the Washington County Visitors Association, I would like to encourage the Metro Council to consider the addition'of Ice Age to the Tonquin Trail official name. It has come to my attention that there is a small window of opportunity to present the value of the association with the Department of Interior's project to create a national ice age floods trail and the Tonqin Trail. It appears the opportunity is presently upon us. It is incumbent for us to work together in sustaining the history, culture and social importance of elevating awareness of the geological events that have led to the creation of what makes Oregon a dynamic place to visit and live. The Metro Council has a wonderful opportunity to include our area in the recent federally created Ice Age Floods National Geologic Trail currently planned from Lake Missoula, Montana/Canada border through Idaho, Washington, down to the Columbia River to the Pacific Ocean. I thank the Metro Board for your sincere consideration. Please do not hesitate to contact me directly at 503- 644 -5555 ext 103 or via email at Carolyn@wcva.org for any questions or comments you may have pertaining to this very important project. With m r gards, C .41110P . Caroly . McCor 1 1 cc: Yvonne L. Addington, Past President Tualatin Historical Society Linda Moholt, CEO Tualatin Chamber of Commerce Washington County Commissioners Clackamas County Commissioners Tualatin, Sherwood, Wilsonville City Council 11000 SW Stratus St., Suite 170 Beaverton, Oregon 97008 Tel: 503.644.5555 Fax: 503.644.9784 Web: www. visitwashingtoncountyoregon.com . Nr% Tualat H Soc Ast Tualatin Heritage Center ■ `:' r • July 28, 2012 � • v. Established in 1986 to preserve, promote and interpret the rich and colorful history of Tualatin. 214Aris.. Clackamas County Commission City of Sherwood City Council Washington County Commission City of Tualatin City Council City of Wilsonville City Council Re: Proposed "Tonquin Trail" Name Honorable Officials: Metro's Regional Government has asked the Tualatin Historical Society to seek the approval of the above Commissions and Councils regarding adding just two words — "Ice Age " — to the proposed name of the "Tonquin Trail ". This 22 mile trail is planned to go through the above jurisdictions, all of which were affected by the worldly unique cataclysmic Ice Age floods over 12,000 years ago. Much of the local area was covered up to the 400' elevation with icy flood waters which backed up into the Willamette River and its tributaries. The agriculturally rich valleys, the Tonquin Scablands, Cipole swamps, and local wetlands were created or affected by these floods. There are many positive possibilities by further identifying this area on international mapping systems with the ice age words. One possibility, already included in Metro's Tonquin Trail plan, would enhance job creating possibilities by visitors and businesses, thus bringing new money into the area. The words "Ice Age" on international satellite mapping, GIS, GPS, visitor information and related media could better guide the public to the area. Many public and private organizations are just becoming aware of the economic possibilities and want to pursue them. The central location along 1-5, 1-205, highways to the Pacific Ocean, and the rapidly emerging wine industry enhance efforts. The local area is generally included in maps in the 2009 federal legislation creating the Ice Age Floods National Geologic Trail from Montana, through Idaho, Washington and Oregon to the Pacific Ocean via the Columbia River. (explained further in accompanying documents). However, current planning of the national trail has not yet included our local area for detailed information or enhancements because the national and state planning officials are just learning of our interests. This would definitely show local interest. Our request to add the words "Ice Age" to the Tonquin Trail name was first submitted to Metro's Tonquin Trail Steering Committee over two years ago, and again to Metro on May 29, 2012, (copy sent to you). However, no formal action has been taken to consider it in their master plan and they now advise they need signed consent of all of the above governments by mid - August in order to incorporate it into the master plan. Therefore, we ask your earliest consideration and cooperation. Thank you so much. v o ne Addington, Past President 8700 SW Sweek Drive • Tualatin, OR 97062 • P.O. Box 1055 • (503) 885 -1926 • Fax (503) 692 -5876 www.tualatinhistoricalsociety.org !fli aia ti n CHAMBER OF COMMERCE BUSINESS AND COMMUNITY WORKING TOGETHER August 27, 2012 Metro Regional Government Metro Council Tom Hughes and Council Members 600 Northeast Grand Avenue Portland, OR. 97232 Subject: Changing the Name of the Tonquin Trail to the "Ice Age" Tonquin Trail Dear Council President Tom Hughes and Members of the Metro Council: For the past several years, Tualatin Chamber of Commerce, The Tualatin Historical Society and the City of Tualatin have been working in conjunction with the Washington County Visitors Association to create a Tourism initiative based on the geologic history of the Missoula Ice Age Floods some 12,000 to 17,000 years ago. As the Ice Age ended, Tualatin was carved by gigantic floods bursting down from today's Montana and Canada. The waters moved icebergs carrying unusual boulders called "glacial erratics ". These monoliths were strangers to our region and are still being discovered today. The result makes up our beautiful community parks and trails including the "Ice Age" Tonquin Trail. The bones of giant mastodons, sloths and other mega -fauna have been discovered and are on display now in Tualatin. In 2009, Congress established the Ice Age Floods National Geologic Trail in the states of Montana, Idaho, Washington and Oregon enabling the public to view, experience, and learn about the features and story of the Ice Age floods through the collaborative efforts of public and private entities. The national geologic trail will consist of a network of marked touring routes with interpretive opportunities distributed across this vast area. The Metro Region has a very time sensitive and unique opportunity to connect itself with the creation of the National Park Service Ice Age Floods National Geologic Trail through a simple but descriptive name change. By adding "Ice Age" to the Tonquin Trail we will then be permanently linked to the master trail system and with the potential economic impact by bringing more tourists and scientific research to the communities that the regional trail will serve. We want to thank the Metro Council in advance for your consideration to amending the name of the Tonquin Trail to the "Ice Age" Tonquin Trail. If you have further questions or comments, please do not hesitate to give us a call. Sincerely, Linda Moholt Kevin Ferrasci O'Malley CEO Tualatin Chamber Board Chair PO Box 701 Phone: 503 - 692 -0780 18791 SW Martinazzi Ave. Chamber @tualatinchamber.com Tualatin, OR. 97062 www.TualatinChamber.com August 27, 2012 Metro Regional Government Metro Council President Tom Hughes and Council Members 600 Northeast Grand Avenue Portland, OR 97232 Subject: Tonquin Trail rebranding Dear Council President Tom Hughes and Members of the Metro Council: On behalf of the Wilsonville Area Chamber of Commerce, I would like to encourage the Metro Council to consider the addition of Ice Age to the Tonquin Trail official name. It has come to my attention that there is a small window of opportunity to present the value of the association with the Department of Interior's project to create a national ice age floods trail and the Tonqin Trail. I think we should take advantage of that opportunity. Wilsonville is rich with history, from Boone's Crossing to our agricultural roots, so we understand the importance of celebrating the past. With the Graham Oaks Nature Park having sections of the Tonquin Trail, we would welcome the name change and advocate that information be put in Graham Oaks, if appropriate. We believe that elevating the awareness of geological events will only add to the heritage of the area. The Metro Council has an opportunity to include our area in the recent federally created Ice Age Floods National Geologic Trail currently planned from Lake Missoula, Montana/Canada border through Idaho, Washington, down to the Columbia River to the Pacific Ocean. I thank the Metro Board for your consideration. Please do not hesitate to contact me at 503 -682- 0411 or via email at Steve @wilsonvillechamber.com for any questions or comments you may have. Thank you, Steve Gilmore, CEO Wilsonville Area Chamber of Commerce SI4...,'; 00 \LIEN CHAMBER t, i < & V'ISl'I OR CENT CHAMB s ` August 17, 2012 Mr. Carl Hosticka, Councilor, Dist. 3 Metro 600 N. E. Grand Ave. Portland, Oregon 97232 -2736 Dear Mr. Hosticka: As the organization dedicated to Sherwood, Oregon's economic opportunity and to a positive business climate in the region, we encourage adoption and inclusion of the word "Tonquin " to the official de- scription of our geographic area. It would thus become the Tonquin Ice Age National Geologic Trail. The closer identification of the area in the National Park Service designation of the "Ice Age Floods National Geologic Trail" will provide significant local economic impact to educational, scientific and tourism communications regarding this unique resource. The Sherwood, Tualatin and Wilsonville communities are part of the 21 miles of trails which follow much of the ice age flood trajectory. This will be a productive and meaningful partnership of the communities, the National Park Service, Metro and Oregon tourism. Thank you for your consideration. Leanna Knutson, President Sherwood Chamber of Commerce Cc: Jane Hart, Metro Senior Regional Planner P.O. Box 805 • 22566 Washington Street #101 Sherwood, OR 97140 AGENDA ITEM NO. 2 -D CITIZEN COMMUNICATION DATE: September 11, 2012 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: /-\ Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip, Phone No. CITIZEN COMMUNICATION ,. - 9Pn 4 / 1- i-ii v2 9 //Ax/e_ UP COM1 NC EVE TS ______ _________„_ _ P2 . od Morning Tigard (GMT)— Business Networking_- 7:30- 9:00am - a 9/13/12 — Big Al's Progress Ridge • Hosted at their location, 14950 Southwest Barrows Road Beaverton, OR 97007 • (503) 748 -6118 9/20/12 — Washington Federal • Hosted at their Location 15444 Southwest Pacific Highway Tigard, OR 97224 • (503) 639 -5546 o 9/27/12 — AFLAC — Nichole Davis • Hosted at the Tigard Chamber — 12345 SW Main St. Tigard OR 97223 Other Chamber Events Lunch Local — No Host Lunch, 2 & 4 Wed of each month 11:45 a.m. to 1 p.m. • September 12 Baja Fresh - By TCBY • September 26 Tamale House • October 10 Gametime • October 24 Oswego Grill • November 14 Thirsty Lion • November 28 Bridge City Cafe • December 12 Wu's Open Kitchen Farmer's Market Open, Sunday May - October, 2012, Young's Funeral Home Parking Lot, 9 a.m — 2 p.m. Ti \ MARKET G ROW. GATHER. GIVE. Visit them at www.tigardfarmersmarket.org Tigard's Third Tuesday, After Hours — 09/18/12 @ AccounTax & New York Life (Matt Witten) on Pfaffle — 5:00 — 6:30 pm — 8050 Southwest Pfaffle Street Tigard, OR 97223 9/19/12 - Grand Re- Opening 2 pm @ Barbur Cricket Wireless - 9063 SW Barbur Blvd, Portland, OR 97219 Tigard Chamber Business Directory (members only) publishing in October, join now for inclusion For more about these and other events, go to http : / /business.tigardchamber.org /events /calendar/ To sign up for our newsletter, e-mail info @tigardcha and put newsletter in the subject line Find us on Facebook & Twitter at tigardchamber and Linkedln Group and Company Tigard Chamber - TIGARD AREA `m0 �Ite L aE-.. - , _.., Find us on FaceboDk "` "` where Business Soars! AIS -1016 3 Business Meeting Meeting Date: 09/11/2012 Length (in minutes): 5 Minutes Agenda Title: Proclaim Constitution Week Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson, City Management Item Type: Receive and File Meeting Type: Proclamation Information ISSUE Should Mayor Dirksen proclaim September 17 -23, 2012 as Constitution Week? STAFF RECOMMENDATION / ACTION REQUEST KEY FACTS AND INFORMATION SUMMARY This year marks the 225th anniversary of the signing of the U.S. Constitution, the world's longest surviving written charter of government. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION In honor of the signing of the U.S. Constitution, Mayor Dirksen has proclaimed constitution week every year since 2002, as requested by local members of the Daughters of the American Revolution. Attachments Constitution Week Proclamation . .{ b,. , 4 s r .g r ,y > - s w v w v v or 3 o city, ; Constitution Week WHEREAS, on September 17, 1787, the Constitution of the United States of America was signed by 55 delegates to the Constitutional Convention in Philadelphia's Independence Hall; and WHEREAS, September 17, 2012, marks the 225 anniversary of the drafting of the Constitution; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebration which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United State of America designating September 17 through 23 as Constitution Week. NOW THEREFORE BE IT RESOLVED THAT I, Craig Dirksen, Mayor of the City of Tigard, Oregon, do hereby proclaim the week of September 17 -23, 2012 as CONSTITUTION WEEK in Tigard, Oregon and encourage all citizens to reaffirm the ideals of the Constitution by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. Dated this day of , 2012. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. Y C Craig E. Dirksen, Mayor City of Tigard Attest: City Recorder y 4 AIS -1018 4. A. Business Meeting Meeting Date: 09/11/2012 Length (in minutes): Agenda Title: Receive and File: Council Calendar and the Tentative Agenda Submitted By: Carol Krager, City Management Item Type: Receive and File Meeting Type: Consent Agenda Information ISSUE Receive and File: Three - Month Council Calendar and the Tentative Agenda STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY N/A OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION N/A Attachments Three -month Council Calendar Tentative Agenda • Agenda Item No. V•4 . For Agenda of September 11. 2012 • '1 MEMORANDUM T I GARD TO: Honorable Mayor & City Council /City Center Development Agency Board FROM: Cathy Wheatley, City Recorder RE: Three -Month Council /CCDA Meeting Calendar DATE: September 4, 2012 September 3 Monday Labor Day Holiday — City Offices Closed 4 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room 11* Tuesday Council Business Meeting -- 6:30 p.m., Town Hall 18* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall 25* Tuesday Council Business Meeting — 6:30 p.m., Town Hall October 2 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room 9* Tuesday Council Business Meeting — 6:30 p.m., Town Hall 16* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall 23* Tuesday Council Business Meeting — 6:30 p.m., Town Hall November 6 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room 13* Tuesday Council Business Meeting — 6:30 p.m., Town Hall 20* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall 27* Tuesday Council Business Meeting — 6:30 p.m., Town Hall Regularly scheduled Council meetings are marked with an asterisk ( *). I: \adm \city council \council calendar \3 -month calendar for c mtg 120911.doc Key: Agenda Item No. Meeting Banner ❑ Business Meeting ❑ Meeting of Study Session ❑ Special Meeting ❑ _g_ /e Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 9/4/2012 3:29 PM - Updated Meeting Inbox or Form # Meeting Date Submitted By Type Title Department Finalized 818 09/18/2012 Carol Krager AAA Meeting Date: 09/18/2012 Mayor Dirksen absent. 952 09/18/2012 Kent Wyatt CCWKSHOP 30 Minutes - Discuss a request for allowing social City Newton L, gaming in the City of Tigard Management Assistant City Manager 993 09/18/2012 Greer Gaston CCWKSHOP 10 Minutes - Briefing on an Intergovernmental Public Works Gaston G, Agreement with Clackamas River Water Providers Conf Executive Asst 994 09/18/2012 Darren Wyss CCWKSHOP 45 Minutes - Update on the River Terrace Community Community Wyss D, Plan Development Senior Planner 1014 09/18/2012 Sean Farrelly CCWKSHOP 45 Minutes - Downtown Connectivity Code Community MartyW, City Amendments Workshop Development Manager 09- 18/2012 Marty Wine CCWKSHOP 30 Minutes Economic Development Discussion Total Time: 160 of 180 minutes have been scheduled 819_ 09/25/2012 Carol Krager AAA Meeting Date: 09/25/2012 Mayor Dirksen absent. 988 09/25/2012 Liz Newton ACCSTUDY 20 Minutes - Discuss Legislative Agenda for Upcoming City Newton L, Session Management Assistant City Manager 1015 09/25/2012 Greer Gaston ACCSTUDY 15 Minutes - Briefing on the Ash Avenue Railroad Public Works Gaston G, Crossing Total Time: 35 of 45 minutes have been scheduled I II 1 Key: Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 9/4/2012 3:29 PM - Updated 905 09/25/2012 Greer Gaston ACONSENT Consent Item - Receive and File Staff Report on Hall Public Works McCarthy M, Boulevard Jurisdiction St /Trans Sr Proj Eng 983 09/25/2012 John Goodrich ACONSENT Consent Item - Authorization for Mayor to Sign Public Works Gaston G, Membership Intergovernmental Agreement with Conf Clackamas River Water Providers Executive Asst 1008 09/25/2012 Greer Gaston CCBSNS 1 10 Minutes - Recognition of City Employees Jonny Public Works Gaston G, Gish and Ed Leniger Conf Executive Asst 1011 09/25/2012 Greer Gaston CCBSNS 2 15 Minutes - Consider a Resolution Approving an Public Works Gaston G, Intergovernmental Cooperative Agreement for a Water Conf System Intertie Executive Asst 980 09/25/2012 Carissa Collins CCBSNS 3 15 Minutes - Supplemental Budget Amendment to FY Financial and Collins C, Sr 2013 Adopted Budget Information Mgmt Analyst Services (Fin Adm) Total Time: 40 of 110 minutes have been scheduled 800 10/02/2012 Cathy AAA CCDA - October 2, 2012 Wheatley Council President Buehner absent. I II 987 10/02/2012 Sean Farrelly CCDA 20 Minutes - Executive Session: Real Property Community 07/26/2012 Development 1004 10/02/2012 Sean Farrelly CCDA 30 Minutes - Update on Downtown Events and Community Farrelly S, Marketing Development Manager Total Time: 50 of 110 minutes have been scheduled ,l Key: Meeting Banner 0 Business Meeting ❑ Study Session a Special Meeting 0 Consent Agenda in Meeting is Full Workshop Meeting a City Council Tentative Agenda 9/4/2012 3:29 PM - Updated 820 10/09/2012 Carol AAA Meeting Date: 10/09/2012 I Absences to Note: I Location: Tigard City Hall Krager No study session items scheduled as of 9/4/12 II I 999 10/09/2012 Greer ACONSENT Consent Item - Adopt a Resolution Authorizing the Public Works McMillan K, Gaston Submission of a Grant Application to Partially Fund Engineering Construction of a Segment of the Fanno Creek Trail Manager • 1❑ 989 10/09/2012 Liz Newton CCBSNS 15 Minutes - Adopt 2013 Legislative Agenda City Newton L, Management Assistant City Manager — Total Time: 15 of 110 minutes have been scheduled 111 821 10/16/2012 Carol AAA Meeting Date: 10/16/2012 I Absences to Note: I Location: Tigard City Hall Krager I - - - I_❑ 974 10/16/2012 Marissa CCWKSHOP 20 Minutes - Population and Housing Review Update Community Daniels M, Daniels Development Assoc. Planner _ 996 10/16/2012 Carissa CCWKSHOP 60 Minutes - First Quarter Budget Committee Meeting Financial and 08/13/2012 Collins Information Services — Total Time: 80 of 180 minutes have been scheduled ■ Key: Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 9/4/2012 3:29 PM - Updated 822 10/23/2012 Carol AAA Meeting Date: 10/23/2012 I Absences to Note: I Location: Tigard City Hall Krager _ No study session items as of 9/4/12 961 10/23/2012 Joanne ACONSENT ' Consent Item - 3rd Quarter Council Goal Update City Bengtson Management I — _. - _. i ❑_ 976 10/23/2012 Todd CCBSNS 40 Minutes - Urban Forestry Code Revisions - Land Use Community Prager T, Prager Elements Development 977 10/23/2012 Todd CCBSNS 40 Minutes - Urban Forestry Code Revisions - Non Land Community Prager T, Prager Use Elements Development _ Total Time: 80 of 110 minutes have been scheduled 801 11/06/2012 Cathy AAA CCDA - November 6, 2012 Wheatley No items scheduled as of 9/4/12 _ I I❑ 823 11/13/2012 Carol AAA Meeting Date: 11/13/2012 I Absences to Note: I Location: Tigard City Hall Krager 919 11/13/2012 Todd • CCBSNS 30 Minutes - Urban Forestry Code Revisions - Land Use Community Prager Elements Development _ Total Time: 30 of 110 minutes have been scheduled ■ 4 Key: Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 9/4/2012 3:29 PM - Updated 824 11/20/2012 Carol AAA Meeting Date: 11/20/2012 I Absences to Note: I Location: Tigard City Hall Krager No items scheduled as of 9/4/12 _ -1■ 825 11/27/2012 Carol AAA Meeting Date: 11/27/2012 I Absences to Note: I Location: Tigard City Hall Krager No study session or consent items scheduled as of 9/4/12 _ 978 11/27/2012 Todd CCBSNS 40 Minutes - Urban Forestry Code Revisions - Land Use Community Prager T, Assoc Prager Elements Development Planner /Arborist 979 11/27/2012 Todd CCBSNS 40 Minutes - Urban Forestry Code Revisions - Non Land Community Prager T, Assoc Prager Use Elements Development Planner /Arborist 1012 11/27/2012 Gary P. CCBSNS 30 Minutes - Projections Into Required Yards Code Community Pagenstecher G, Amendment Development Assoc Planner _ Total Time: 110 Minutes (1 Hours, 50 Minutes) ■ 802 12/04/2012 Cathy AAA CCDA - December 4, 2012 Wheatley No items scheduled as of 9/4/12 i j■ 827 12/11/2012 Carol AAA Meeting Date: 12/11/2012 I Absences to Note: I Location: Tigard City Hall Krager No study session or consent agenda items scheduled as of 9/4/12 849 12/11/2012 Greer CCBSNS 10 Minutes - Capital Improvement Plan Update Public Works Stone Mike, City Gaston Engineer _ Total Time: 10 Minutes of 110 minutes have been scheduled Schedule full day Council Goal Setting and Council Groundrule - Special Meeting - on or after December 5, 2012. 828 12/18/2012 Carol AAA Meeting Date: 12/18/2012 I Absences to Note: I Location: Tigard City Hall Krager Workshop /Business meeting combination? Check with City Council. 5 AIS -1017 4. B. Business Meeting Meeting Date: 09/11/2012 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager, City Management Item Type: Motion Requested Meeting Type: Consent Agenda Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Minutes for the July 10, 2012 council meeting will be distributed with the September 6 council newsletter and attached to this agenda item summary. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments No file(s) attached. AIS -1007 4. C. 1. Business Meeting Meeting Date: 09/11/2012 Length (in minutes): Consent Item Agenda Title: Contract Award - Television Inspection Services of Sanitary Sewer Lines Prepared For: Joseph Barrett Submitted By: Joseph Barrett, Financial and Information Services Consent Agenda - Item Type: Motion Requested Meeting Type: LCRB Information ISSUE Shall the Local Contract Review Board award a contract for television inspection services of the city's sanitary sewer lines to Pacific In -R -Tek? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award the contract for the city's television inspection services needs of the city's sanitary sewer lines to Pacific In -R -Tek and authorize the city manager to take all necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY Tigard has an IGA with Clean Water Services agreeing that the city will video inspect every sanitary line on a seven year rotation. The city is also required to inspect all lines (both sanitary and storm) that are out of the seven year window. To accomplish this, the city needs to hire a contractor to inspect the lines that are scheduled for inspection this year plus the lines that are out of compliance. For FY 2012 -13 232,200 feet of sanitary sewer lines are required to be inspected. By hiring a contractor for the sanitary work, that would allow our own inspection crew to concentrate on the storm system to bring both systems into compliance. The city issued a Request for Proposal on July 31, 2012 and advertised in the Daily Journal of Commerce. Proposals were due and opened on August 9th. Four proposals were received and scored by a selection committee consisting of three staff members using the following criteria: Criteria — Assigned Points Firm and team gnaliftcations —150 Project understanding and approach — 90 Cost structure — 60 Total points - 300 The results of the review were as follows: Proposers Name — Total Score Pacific Int -R -Tek - 297 Professional Pipe Services (Pro -Pipe) - 270 JenCourt Environmental Services - 255 Iron Horse Group - 240 In addition to receiving the highest criteria score, staff finds Pacific Int -R -Tek to be a reputable company fully capable of performing the work required by the city. Therefore, staff recommends that the Local Contract Review Board award the contract for the FY 2012 -2013 sanitary sewer lines television inspection services to Pacific Int -R -Tek and authorize the city manager to take all necessary steps to fully execute the contract. OTHER ALTERNATIVES The Local Contract Review Board could choose not to award the contract. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board is considering this contract. Fiscal Impact Cost: $137,000 Budgeted (yes or no): No Where budgeted ?: Sanitary Additional Fiscal Notes: The total spent on this contract, for all 232,200 feet of line inspection required for FY 2012 -13, is not anticipated to exceed $137,000. The appropriation for this agreement is contained in FY 2012 -13 budget supplemental #1. Attachments No file(s) attached. ms-917 5 Business Meeting Meeting Date: 09/11/2012 Length (in minutes): 45 Minutes Agenda Title: Urban Forestry Code Revisions - Discussion of Land Use Elements Submitted By: Todd Prager, Community Development Item Type: Public Hearing - Legislative Meeting Type: Council Business Meeting - Main Information ISSUE This aspect of the council workshop covers the land use elements of the Urban Forestry Code Revisions (UFCR) which include urban forestry standards for development and tree grove preservation incentives. The purpose of the workshop is to verify whether staff has accurately captured the issues of interest for further study and possible code changes identified by council at the August 14, 2012 workshop. The issues of interest will be further discussed by council at the October 23, 2012 workshop. STAFF RECOMMENDATION / ACTION REQUEST Receive the staff report and: 1. Review the original policies, goals and concepts from the Urban Forestry Master Plan. 2. Verify whether issues of interest have been accurately captured for further discussion at the October 23, 2012 workshop. 3. Determine whether full council support exists to continue to discuss or make revisions to the UFCR proposal for each issue of interest. KEY FACTS AND INFORMATION SUMMARY On August 14, 2012 Council discussed the UFCR proposal and public testimony received with the Planning Commission. Council also identified issues of interest for further study or possible code changes. The purpose of the September 11, 2012 meeting is to verify whether staff has accurately captured all of the issues of interest identified by Council. The meeting will be held in a workshop format with the City Manager and Interim Community Development Director. Public testimony will not be received. Staff will first present the "policy roadmap" in Attachment 1 that identifies the source of the proposal's components from the Urban Forestry Master Plan. Staff will then present council's list of issues of interest which have been categorized in Attachment 2. Council will have the opportunity to discuss with staff whether the issues have been accurately captured for the upcoming discussion on October 23, 2012. At the September 11, 2012 meeting: • Mayor opens hearing on land use and non land use elements of the proposal, indicating that public testimony will not be taken. • Staff presents report summarizing first the source of the proposal's components, and then council's issues of interest for further study and possible code changes. • Council verifies whether the issues of interest have been accurately captured by staff. • Council will continue the hearing to October 23, 2012. At the October 23, 2012 meeting: • Public testimony will not be received. • Staff will provide an interactive staff report on issues of interest. • Council will direct staff on any desired code changes to address the issues. At the November 27, 2012 meeting • Staff will present a report based on council direction from prior meetings. • Public testimony will be taken on any changes under consideration. • Potential council decision to adopt any changes and the entire UFCR package. Additional meetings may be scheduled if more time is needed to adopt the proposal. OTHER ALTERNATIVES Council has a wide range of options in the legislative adoption process. Council could also decide not to adopt any changes to the existing codes. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS • Goal 1.b.i. Implement the Comprehensive Plan through code revisions, including tree code. • Comprehensive Plan Goal 2, Section 2. Tigard's Urban Forest • Urban Forestry Master Plan DATES OF PREVIOUS CONSIDERATION Council previously considered this matter on the following dates: • February 16, 2010 (council direction to pursue a comprehensive set of code revisions) • October 19, 2010 • November 9, 2010 • November 23, 2010 • January 25, 2011 • July 19, 2011 (staff presentation and council input on draft code revisions) • January 24, 2012 • July 10, 2012 • July 24, 2012 (first public hearing on planning commission recommended code revisions) • August 14, 2012 Fiscal Impact Cost: N/A Budgeted (yes or no): N/A Where Budgeted (department /program): N/A Additional Fiscal Notes: The code amendments contained in the Urban Forestry Code Revisions package do not have a direct impact on the city's revenue and expenditures. Certain fees are proposed to be created and other to be adjusted. These fees, their purposes, and calculation methodologies are contained in the Resolution and its exhibits attached to agenda item 914. The amount of funds collected in the Urban Forestry Fund may be affected by the proposed change from the existing "tree mitigation" fee to the proposed "tree canopy" fee. Attachments Policy Roadmap Issues of Interest Urban Forestry Master Plan "Policy Roadmap" - September 4, 2012 UFCR Com onent Policy/ Urban Complete with Additional Relevant "Issues of Program/ Development Municipal Forestry Current Cost to Interest" UFMP Goal Other Code Code Manual Proposal? Implement? Notes see_Attachment 2) 1. Revise Tigard's tree code (Chapter 18.790, includes development regulations and mitigation.) 1.1 Revise tree code to allow for more flexibility and ensure a qualitative approach to tree preservation. a. Determine the most appropriate placement for future tree code provisions ❑ 0 0 0 Yes No 14, 15, 16, 30 within the Tigard Development and Municipal Code chapters. b. Modify code to focus less on mitigation and more on preservation of long- ❑ El ❑ ❑ Yes No 5, 20, 21, 22 lived evergreen and broad -leaf deciduous tree species, native and indigenous trees, and other trees identified as of high importance. c. Require private arborists to be involved in the development process from site ❑ El ❑ ❑ Yes No 46 planning through landscape installation. d. Develop and implement regulations, standards, and incentives for transferring ❑ 0 ❑ ❑ Yes No density and seeking variances and adjustments to preserve trees identified as being of high importance. e. Provide incentives for preserving smaller diameter trees that have a higher ❑ El ❑ ❑ Yes No ability to withstand development impacts. f. Ensure invasive trees are exempt from preservation requirements through the ❑ 0 ❑ 0 Yes No 36, 37, 38 adoption of an inclusive invasive species list. g. Develop standards and procedures for tree code enforcement. ❑ 0 ❑ ❑ Yes No 47 h. Develop procedures detailing when and how protected trees will be 0 0 0 0 Yes No 31 inventoried and permit activities tracked. i. Develop and maintain, as part of the City's GIS and permit systems, a 0 0 0 0 Partial Yes The GIS based tree inventory is in place. The proposed publicly accessible inventory of protected trees. development code amendments include a fee to cover the city's cost of adding protected trees (e.g. required street trees) to the inventory. Therefore, costs are covered through development fees. j. Create a tree manual with drawings and specifications for development ❑ 0 ❑ 0 Yes No 10, 14, 15, 16, 17, 30, related tree inventory and protection standards, and preferred species /tree 31, 34, 35, 36, 37, 38, types for preservation. 39, 40, 41, 42, 43 1.2 Revise tree code so that standards do not solely impact those property owners with trees. a. Develop canopy cover or tree density standards for all lots to be met by either ❑ 0 ❑ 0 Yes No 5, 6, 7 preserving existing trees, or planting new trees. _ b. Investigate possible funding mechanisms to help support an ongoing tree and 0 0 ❑ El Partial Yes The "canopy approach" in the proposed development code 5, 18 urban forest enhancement program. amendments is intended to support this goal. Applicants have the option of either enhancing the urban forest canopy through tree planting or preservation, or paying a fee to the city to plant or preserve trees elsewhere in the community. Therefore, costs are covered through development fees. I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 1 2. Revise Tigard's landscaping code (includes street trees, parking lot trees, and other required landscape trees). 2.1 Revise street tree planting, maintenance, and removal requirements. a. Revise parking lot design requirements to incorporate stormwater management ❑ IZI ❑ 0 Yes No 13 techniques and methods that support increased tree canopy. b. Revise Tigard Municipal Code to establish a permit system for planting, ❑ ❑ ❑ 121 Yes No 20, 21, 22, 23, 24, 25 removal, and replacement of required trees. c. Incentivize the use, retention, and replacement of long lived evergreen and ❑ ❑ El 0 Yes No 20, 21, 22, 23, 24, 25, broad -leaf deciduous tree species, native and indigenous trees, and other trees 34, 35, 36, 37, 38, 41, identified as high importance. 42, 43 d. Allow required landscape trees to count towards mitigation, canopy cover, ❑ ❑ 0 Yes No 5 and /or tree density standards. e. Require landscape architects to develop landscape plans for projects of a ❑ El ❑ ❑ Yes No 9, 13, 44, 45 certain type and /or size. f. Create a design and maintenance manual with drawings and specifications for ❑ p 121 Q Yes No 11, 14, 15, 16, 17, 30, species selection, planting, and maintenance. 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45 g. Clarify jurisdictional requirements along ODOT right -of -ways (Highway 99W, ❑ ❑ Q ❑ Yes No Highway 217, and Interstate 5). h. Do not require new technologies that are cost prohibitive. ❑ Q 0 [21 Yes No 9, 12, 13 2.2. Develop an inventory of tree plantings, removals, and replacements. a. Develop procedures for when and how trees will be inventoried and permit 0 Q [21 Q Yes No 17, 31 activities tracked. _ b. Develop and maintain, as part of the City's GIS and permit systems, a publicly 0 0 0 El Partial Yes The GIS based tree inventory is in place. The proposed 19 accessible inventory of tree plantings and permitted removals. development code amendments include a fee to cover the city's cost of adding protected trees (e.g. required street trees) to the tree inventory. Ongoing maintenance of the tree inventory outside the development process (e.g. when a property owner wants to remove and replace a street tree) will continue to be part of city staff's ongoing work assignments which is already budgeted through the General Fund. 3. Develop a tree grove protection program. 3.1 Focus on preserving large groves of native trees. a. Establish standards and procedures for identifying and inventorying large El ❑ ❑ ❑ Yes No groves of native trees b. Develop preservation and maintenance standards and procedures for tree ❑ 0 ❑ El Yes No groves identified for protection while allowing for the full development of property under current zoning. 3.2 Develop a flexible and incentive based grove preservation program that meets the needs of affected property owners. a. Reach out to property owners with identified tree groves early in the process 0 ❑ ❑ ❑ Yes No to allow them ample opportunity to participate in the development of regulations. b. Ensure any future tree grove regulations have flexibility and incentives built in. ❑ El ❑ IZI Yes No I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 1 4. Develop a hazard tree identification and abatement program. 4.2 Establish a City program to facilitate tree hazard identification and abatement on private property. a. Revise Tigard Municipal Code to grant authority to the City to become ❑ ❑ 0 0 Yes No 26, 27, 28, 29 involved in private property tree hazards. . b. Develop and maintain criteria for what constitutes a tree hazard using the Tree ❑ ❑ 0 0 Yes No 26, 27, 28, 29 Risk Assessment methodology developed by the PNWISA. c. Develop and maintain criteria for hazard abatement and risk mitigation. ❑ ❑ 0 0 Yes No 26, 27, 28, 29 d. Develop procedures for meditating disputes including assigning responsibility. ❑ ❑ 0 0 Yes No 26, 27, 28, 29 e. Make information about hazard tree identification and abatement program 0 ❑ ❑ ❑ Partial Yes The proposed Municipal Code and Urban Forestry Manual available to the public. include the standards and procedures for the hazard tree identification and abatement program. However, staff intends on updating the city website to make information on the hazard tree program (as well as other new programs) available to the public prior to effective date of the proposed code. The cost of updating the website will not be significant. 5. Improve management of the City's urban forestry program. 5.1 Begin developing a tree and urban forest inventory. a. Develop procedures for when and how protected trees, tree groves, street 0 0 0 0 Yes No 17, 19, 31 trees, heritage trees, and required landscape trees will be inventoried and permit activities tracked. b. Develop and maintain, as part of the City's GIS and permit systems, a publicly 0 0 0 0 Partial Yes The GIS based tree inventory is in place. The proposed 19 accessible inventory of protected trees, tree groves, street trees, heritage trees, development code amendments include a fee to cover the and required landscape trees. city's cost of adding protected trees (e.g. required street trees) to the inventory. Ongoing maintenance of the inventory outside the development process (e.g. when a property owner wants to remove and replace a street tree) will continue to be part of city staff's ongoing work assignments which is already budgeted through the General Fund. c. Develop and maintain, as part of the City's GIS system, a publicly accessible 0 ❑ ❑ ❑ Partial Yes The GIS based tree inventory is in place. In May 2011, 19 inventory of sites where urban forestry fees are being utili7ed. Link sites with Council adopted Resolution 11 -16 which specified that the city the City's accounting system so detailed analyses of urban forestry shall track and record information on project sites where the expenditures can be obtained. Urban Forestry Fund is being utili7ed. Staff will continue the current process of including Urban Forestry Fund project sites in the GIS based tree inventory and linking the sites to the city's accounting system. Staff costs are already budgeted through the General Fund. 6. Develop an urban forestry stewardship program 6.3 Prevent pre - development clearing of lots a. Develop standards that require tree removal permits prior to the removal of a ❑ ❑ 0 0 Yes No 5, 6, 7, 20, 21, 22, 23 specified number of trees per year. 6.4 Regularly update the Urban Forestry Master Plan, set achievable goals, and continually monitor progress. a. Strive to achieve no net loss in citywide tree canopy from 2007 -2015. 0 ❑ ❑ ❑ Partial Yes The "canopy approach" in the proposed code amendments is 1, 2, 3, 4, 5, 6 intended to support this goal. However, the code is not intended to be the sole method of achieving the goal. Other urban forestry program components such as tree planting programs and public education and outreach will be integral in achieving the city's canopy goals. Council may decide whether to fund additional urban forestry program components as part of a future work item. b. Strive to achieve 32% citywide tree canopy by 2027. 0 ❑ ❑ ❑ Partial Yes See note under 6.4.a. 1, 2, 3, 4, 5, 6 c. Strive to achieve 40% citywide tree canopy by 2047. 0 ❑ ❑ ❑ Partial Yes See note under 6.4.a. 1, 2, 3, 4, 5, 6 I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 1 Urban Forestry Code Revisions Issues of Interest - September 4, 2012 Component Level of Discussion /Effort Definitions Policy/ Development Municipal Urban Info Discussion Policy Potential Potential Issue of Interest Program/ Code Code Forestry Code /Rule Future Other Manual Change Work Urban ForesbyStandar for Development Issue of Interest: These are the issues raised by 1. Wasthere a balance of viewpoint when devebpirgtheproposal? 0 ❑ ❑ ❑ 0 0 Q ❑ ❑ council as requiring further study or potential 2. Isthere a disconnect between where we started (i.e. Comp. Phan and Urban E( ❑ ❑ ❑ 0 0 0 ❑ ❑ changes. Forestry Master Planj and where we ended? 3.DoTi ard residerts support a 40% bng termcanopygoal? 0 ❑ ❑ ❑ 0 0 0 ❑ [.d Component: 4. Isthe40'/ ocanopygoalforall private propertyorisitdtywide? 0 ❑ ❑ ❑ 0 0 ❑ ❑ ❑ 5. Isthe canopy approach appropriate asa regulatory tool? El 0 ❑ ❑ 0 0 0 0 ❑ Policy /Program /Other: Addresses policy /program 6.Should the canopy requirements be reduced? ❑ 0 ❑ ❑ 0 El ❑ 0 ❑ items beyond code amendments such as the 7. Are the canopy requirements a regulatorytakirg? 0 0 ❑ ❑ 0 0 ❑ ❑ ❑ Comprehensive Plan, Urban Forestry Master Plan, 8. Wdlthecanopy requirements pre trentsolar access? 0 0 ❑ ❑ 0 0 ❑ ❑ 0 advisory board composition and urban forestry program funding. 9. Will the eost of de rebpment increase due to the tree canopy plan and soil volume ❑ 0 ❑ ❑ 0 0 ❑ 0 ❑ plan requirements? Development Code: Addresses code amendment 10. How will the requirements apply to large subdM sionsys . small infill(i.e.partitions) ❑ El ❑ ❑ 0 0 ❑ 0 ❑ to Title 18 (Community Development Code). and redevebpmentsites? 11. Should clevebpers be required to maintain trees for two years after pbnting to ❑ 0 ❑ ❑ 0 0 ❑ 0 ❑ Municipal Code: Addresses code amendments ensureestablshment? outside of Title 18 (Tigard Municipal Code). 12. Are soil volume standards necessary in residential areas, and do they apply only ❑ El ❑ ❑ 0 0 ❑ El ❑ duringdewebpment? Urban Forestry Manual: Addresses administrative 13. Should parking lot canopy (and associated soil volume) be required due to ❑ 0 ❑ ❑ 0 0 ❑ 0 ❑ rules in the Urban Forestry Manual. potential increased devebpmentcosts? 14. Do the administrative rules (Urban Forestry Manual) that implement the 0 0 ❑ 0 0 0 ❑ ❑ ❑ Level of Discussion /Effort: devebpmentcode meet state land use law? 15. Wiil the use of administrative rules lead to more appeals ofdevebpment ❑ 0 ❑ Ef 0 0 ❑ 0 ❑ Info: This is an information item that can be projects? provided by staff. 16. Shouldthe administrative rides be moved intothe development code? 0 0 ❑ 0 0 0 ❑ 0 0 17. Do the administrative rules for the devvebpment code need tobesodetailed? ❑ 0 ❑ 0 0 0 ❑ 0 ❑ Discussion: This is an item that requires further 18. How will funding of the urban forestry program be affected bytheproposal? 0 ❑ ❑ ❑ 0 0 0 ❑ 0 discussion by council before providing direction to 19. Should there be a review period after adoption? 0 ❑ ❑ ❑ 0 0 ❑ ❑ 0 staff. TreeGraue Pi nervation Incentives The► ewas general support fromCound l onthefi eable and i► nitivebasedappoach ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Policy: This is an item that requires a policy discussion by council before providing direction to to tree grcwepreservrfion. - - staff. Tree Permit Requirements 20. Are the proposed permit requirements more restrictive than the existing permit ❑ ❑ 0 ❑ 0 0 ❑ 0 ❑ Potential Code /Rule Change: This item may be requirements? addressed by a change to the code or 21. Should permits continue tiobe required to remove treeson private properly? ❑ ❑ 0 ❑ 0 0 ❑ 0 ❑ administrative rules. 22. Should a permit be required to remove trees that were planted or preserved ❑ ❑ 0 ❑ 0 0 ❑ 0 ❑ withdevebpment? Potential Future Work: This item requires 23. Who will serve on the board or committee that makes decisions regarding EI ❑ 0 ❑ 0 0 0 0 0 significant staff time and may be best addressed removing healthy, protected trees? as part of a future work program. 24. Should people have a rightto significant view conidorssuch as Mt Hoodviews? 0 ❑ 0 ❑ 0 0 EI l? 0 25. Why does the code allow the removal and replacement oftrees that die within ❑ ❑ 0 ❑ 0 0 ❑ El ❑ three years of planting (eg 8.12.040)? I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 2 Urban Forestry Code Revisions Issues of Interest - September 4, 2012 Component Level of Discussion /Effort Definitions . Policy/ Development Municipal ! Urban Info Discussion Policy Potential Potential Issue of Interest Program/ Code Code Forestry Code /Rule Future Other Manual Change Work HazardTrees Issue of Interest: These are the issues raised by 26. VVillthe hazard tree requirements be effective in requiring removal of hazard ❑ ❑ IZI ❑ ICJ 0 ❑ 0 ❑ council as requiring further study or potential trees vvhenthere are disputes? — r changes. 27. Howdothe hazardtree requirernentsrelate insurance requirements? ❑ ❑ 0 ❑ 0 0 ❑ 0 ❑ 28.Should hazard trees be prohibited in Tigard? ❑ ❑ 0 ❑ 0 El ❑ 0 ❑ Component: 29. Are there conflicts between the hazard tree requirements and the recently ❑ ❑ i 0 ❑ 0 LEI ❑ 0 ❑ adopted nuisarx:ecode? I Policy /Program /Other: Addresses policy /program UrbenForesbyMar> I(admirtisd items beyond code amendments such as the 30. Should the administrative rules be moved into the code? 0 0 0 0 0 0 ❑ 0 0 Comprehensive Plan, Urban Forestry Master Plan, 31. Are the adminisl ativerulesasolutioninsearchofaproblem? 0 ❑ ❑ 0 0 0 ❑ 0 0 advisory board composition and urban forestry 32. Are the treeplanting removal and thinning standards internally consistent? ❑ ❑ ❑ 0 0 0 ❑ 0 0 program funding. 33. VVhat is the "built erwironment' (e.g. trees are allowed to be removed if their ❑ ❑ ❑ 0 0 ❑ ❑ ❑ ❑ Development Code: Addresses code amendment roots damage the 'buit environment")? to Title 18 (Community Development Code). 34. Do the tree lists provide enough options? ❑ ❑ ❑ _ 0 0 0 ❑ 0 ❑ - 35. Are there some inappropriate trees on the liistssuch as London Plane Tree? ❑ ❑ ❑ 0 0 0 _ ❑ 0 ❑ Municipal Code: Addresses code amendments 36. Flow wasthenuisancetree list devebped? ❑ ❑ ❑ 0 0 0 ❑ 0 ❑ outside of Title 18 (Tigard Municipal Code). 37. Isthere a federal definition of nuisance tree that can be used to develop the list? ❑ ❑ ❑ 0 0 0 ❑ 0 ❑ 38. Should Norway Maple be removed fromthenuisancetreelist? ❑ ❑ ❑ 0 0 0 ❑ El ❑ Urban Forestry Manual: Addresses administrative 39. Should there bespaci gstandardsbetw�eentreesandfrombuildings? ❑ ❑ ❑ 0 0 0 ❑ D ❑ rules in the Urban Forestry Manual. — _ --_ 40. Why are there different standards for planting open grown vs. stand grown ❑ 1 ❑ ❑ 0 0 ❑ ❑ ❑ ❑ trees? Level of Discussion /Effort: 41. Should there be limits on tree heights in order preserve significant view corridors 0 ❑ ❑ 0 0 0 ❑ ❑ 0 such as Mt Hood views? Info: This is an information item that can be 42.Should there be restrictions on pbnting evergreen treeson the south side of 0 ❑ ❑ 0 0 0 ❑ 0 ❑ provided by staff. streets (due to wintershade/ioe issues) 43.Arethere trees on the 1st that will cause damage to undetground pipes and ❑ ❑ ❑ 0 El 0 ❑ 0 ❑ Discussion: This is an item that requires further uti? discussion by council before providing direction to staff. 44. Why is it necessary to specify sheet size and scale for development plans? ❑ ❑ ❑ 0 0 0 ❑ 0 ❑ 45. Is it necessary forthe city to have hard copies submittals ofdevebpmentplans? ❑ ❑ ❑ 0 0 0 ❑ 0 ❑ Policy: This is on item that requires a policy 46.Is uiri tree i arborists/landsca architectstwice 0 ❑ ❑ 0 0 0 ❑ 0 ❑ �1 � protection Eby pe discussion by council before providing direction to monthly during developmentexcessive? _ staff. 47. Isthe penaltyforarborists/landscape architects not performing tree protection 0 ❑ ❑ 0 El 0 ❑ 0 ❑ ' inspections excessive? Potential Code /Rule Change: This item may be addressed by a change to the code or administrative rules. I Potential Future Work: This item requires significant staff time and may be best addressed as part of a future work program. I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 2 AIS -918 6. Business Meeting Meeting Date: 09/11/2012 Length (in minutes): 45 Minutes Agenda Title: Urban Forestry Code Revisions - Discussion of Non Land Use Elements Submitted By: Todd Prager, Community Development Item Type: Public Hearing - Legislative Meeting Type: Council Business Meeting - Main Information ISSUE This aspect of the council workshop covers the non land use elements of the Urban Forestry Code Revisions which include tree permit requirements, hazard trees and the Urban Forestry Manual. The purpose of the workshop is to verify whether staff has accurately captured the issues of interest for further study and possible code changes identified by council at the August 14, 2012 workshop. The issues of interest will be further discussed by council at the October 23, 2012 workshop. STAFF RECOMMENDATION / ACTION REQUEST Receive the staff report and: 1. Review the original policies, goals and concepts from the Urban Forestry Master Plan. 2. Verify whether issues of interest have been accurately captured for further discussion at the October 23, 2012 workshop. 3. Determine whether full council support exists to continue to discuss or make revisions to the UFCR proposal for each issue of interest. KEY FACTS AND INFORMATION SUMMARY On August 14, 2012 Council discussed the UFCR proposal and public testimony received with the Planning Commission. Council also identified issues of interest for further study or possible code changes. The purpose of the September 11, 2012 meeting is to verify whether staff has accurately captured all of the issues of interest identified by Council. The meeting will be held in a workshop format with the City Manager and Interim Community Development Director. Public testimony will not be received. Staff will first present the "policy roadmap" in Attachment 1 that identifies the source of the proposal's components from the Urban Forestry Master Plan. Staff will then present council's list of issues of interest which have been categorized in Attachment 2. Council will have the opportunity to discuss with staff whether the issues have been accurately captured for the upcoming discussion on October 23, 2012. At the September 11, 2012 meeting: • Mayor opens hearing on land use and non land use elements of the proposal, indicating that public testimony will not be taken. • Staff presents report summarizing first the source of the proposal's components, and then council's issues of interest for further study and possible code changes. • Council verifies whether the issues of interest have been accurately captured by staff. • Council will continue the hearing to October 23, 2012. At the October 23, 2012 meeting: • Public testimony will not be received. • Staff will provide an interactive staff report on issues of interest. • Council will direct staff on any desired code changes to address the issues. At the November 27, 2012 meeting: • Staff will present a report based on council direction from prior meetings. • Public testimony will be taken on any changes under consideration. • Potential council decision to adopt any changes and the entire UFCR package. Additional meetings may be scheduled if more time is needed to adopt the proposal. OTHER ALTERNATIVES Council has a wide range of options in the legislative adoption process. Council could also decide not to adopt any changes to the existing codes. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS • Goal 1.b.i. Implement the Comprehensive Plan through code revisions, including tree code. • Comprehensive Plan Goal 2, Section 2. Tigard's Urban Forest • Urban Forestry Master Plan DATES OF PREVIOUS CONSIDERATION Council previously considered this matter on the following dates: • February 16, 2010 (council direction to pursue a comprehensive set of code revisions) • October 19, 2010 • November 9, 2010 • November 23, 2010 • January 25, 2011 • July 19, 2011 (staff presentation and council input on draft code revisions) • January 24, 2012 • July 10, 2012 • July 24, 2012 (first public hearing on planning commission recommended code revisions) • August 14, 2012 Fiscal Impact Cost: N/A Budgeted (yes or no): N/A Where Budgeted (department /program): N/A Additional Fiscal Notes: The code amendments contained in the Urban Forestry Code Revisions package do not have a direct impact on the city's revenue and expenditures. Certain fees are proposed to be created and other to be adjusted. These fees, their purposes, and calculation methodologies are contained in the Resolution and its exhibits attached to agenda item 914. The amount of funds collected in the Urban Forestry Fund may be affected by the proposed change from the existing "tree mitigation" fee to the proposed "tree canopy" fee. Attachments Policy Roadmap Issues of Interest Urban Forestry Master Plan "Policy Roadmap" - September 4, 2012 UFCR Com onent Policy/ Urban Complete with Additional Relevant "Issues of Program/ Development Municipal Forestry Current Cost to Interest" UFMP Goal Other Code Code Manual Proposal? Implement? Notes see_Attachment 2) 1. Revise Tigard's tree code (Chapter 18.790, includes development regulations and mitigation.) 1.1 Revise tree code to allow for more flexibility and ensure a qualitative approach to tree preservation. a. Determine the most appropriate placement for future tree code provisions ❑ 0 0 0 Yes No 14, 15, 16, 30 within the Tigard Development and Municipal Code chapters. b. Modify code to focus less on mitigation and more on preservation of long- ❑ El ❑ ❑ Yes No 5, 20, 21, 22 lived evergreen and broad -leaf deciduous tree species, native and indigenous trees, and other trees identified as of high importance. c. Require private arborists to be involved in the development process from site ❑ El ❑ ❑ Yes No 46 planning through landscape installation. d. Develop and implement regulations, standards, and incentives for transferring ❑ 0 ❑ ❑ Yes No density and seeking variances and adjustments to preserve trees identified as being of high importance. e. Provide incentives for preserving smaller diameter trees that have a higher ❑ El ❑ ❑ Yes No ability to withstand development impacts. f. Ensure invasive trees are exempt from preservation requirements through the ❑ 0 ❑ 0 Yes No 36, 37, 38 adoption of an inclusive invasive species list. g. Develop standards and procedures for tree code enforcement. ❑ 0 ❑ ❑ Yes No 47 h. Develop procedures detailing when and how protected trees will be 0 0 0 0 Yes No 31 inventoried and permit activities tracked. i. Develop and maintain, as part of the City's GIS and permit systems, a 0 0 0 0 Partial Yes The GIS based tree inventory is in place. The proposed publicly accessible inventory of protected trees. development code amendments include a fee to cover the city's cost of adding protected trees (e.g. required street trees) to the inventory. Therefore, costs are covered through development fees. j. Create a tree manual with drawings and specifications for development ❑ 0 ❑ 0 Yes No 10, 14, 15, 16, 17, 30, related tree inventory and protection standards, and preferred species /tree 31, 34, 35, 36, 37, 38, types for preservation. 39, 40, 41, 42, 43 1.2 Revise tree code so that standards do not solely impact those property owners with trees. a. Develop canopy cover or tree density standards for all lots to be met by either ❑ 0 ❑ 0 Yes No 5, 6, 7 preserving existing trees, or planting new trees. _ b. Investigate possible funding mechanisms to help support an ongoing tree and 0 0 ❑ El Partial Yes The "canopy approach" in the proposed development code 5, 18 urban forest enhancement program. amendments is intended to support this goal. Applicants have the option of either enhancing the urban forest canopy through tree planting or preservation, or paying a fee to the city to plant or preserve trees elsewhere in the community. Therefore, costs are covered through development fees. I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 1 2. Revise Tigard's landscaping code (includes street trees, parking lot trees, and other required landscape trees). 2.1 Revise street tree planting, maintenance, and removal requirements. a. Revise parking lot design requirements to incorporate stormwater management ❑ IZI ❑ 0 Yes No 13 techniques and methods that support increased tree canopy. b. Revise Tigard Municipal Code to establish a permit system for planting, ❑ ❑ ❑ 121 Yes No 20, 21, 22, 23, 24, 25 removal, and replacement of required trees. c. Incentivize the use, retention, and replacement of long lived evergreen and ❑ ❑ El 0 Yes No 20, 21, 22, 23, 24, 25, broad -leaf deciduous tree species, native and indigenous trees, and other trees 34, 35, 36, 37, 38, 41, identified as high importance. 42, 43 d. Allow required landscape trees to count towards mitigation, canopy cover, ❑ ❑ 0 Yes No 5 and /or tree density standards. e. Require landscape architects to develop landscape plans for projects of a ❑ El ❑ ❑ Yes No 9, 13, 44, 45 certain type and /or size. f. Create a design and maintenance manual with drawings and specifications for ❑ p 121 Q Yes No 11, 14, 15, 16, 17, 30, species selection, planting, and maintenance. 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45 g. Clarify jurisdictional requirements along ODOT right -of -ways (Highway 99W, ❑ ❑ Q ❑ Yes No Highway 217, and Interstate 5). h. Do not require new technologies that are cost prohibitive. ❑ Q 0 [21 Yes No 9, 12, 13 2.2. Develop an inventory of tree plantings, removals, and replacements. a. Develop procedures for when and how trees will be inventoried and permit 0 Q [21 Q Yes No 17, 31 activities tracked. _ b. Develop and maintain, as part of the City's GIS and permit systems, a publicly 0 0 0 El Partial Yes The GIS based tree inventory is in place. The proposed 19 accessible inventory of tree plantings and permitted removals. development code amendments include a fee to cover the city's cost of adding protected trees (e.g. required street trees) to the tree inventory. Ongoing maintenance of the tree inventory outside the development process (e.g. when a property owner wants to remove and replace a street tree) will continue to be part of city staff's ongoing work assignments which is already budgeted through the General Fund. 3. Develop a tree grove protection program. 3.1 Focus on preserving large groves of native trees. a. Establish standards and procedures for identifying and inventorying large El ❑ ❑ ❑ Yes No groves of native trees b. Develop preservation and maintenance standards and procedures for tree ❑ 0 ❑ El Yes No groves identified for protection while allowing for the full development of property under current zoning. 3.2 Develop a flexible and incentive based grove preservation program that meets the needs of affected property owners. a. Reach out to property owners with identified tree groves early in the process 0 ❑ ❑ ❑ Yes No to allow them ample opportunity to participate in the development of regulations. b. Ensure any future tree grove regulations have flexibility and incentives built in. ❑ El ❑ IZI Yes No I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 1 4. Develop a hazard tree identification and abatement program. 4.2 Establish a City program to facilitate tree hazard identification and abatement on private property. a. Revise Tigard Municipal Code to grant authority to the City to become ❑ ❑ 0 0 Yes No 26, 27, 28, 29 involved in private property tree hazards. . b. Develop and maintain criteria for what constitutes a tree hazard using the Tree ❑ ❑ 0 0 Yes No 26, 27, 28, 29 Risk Assessment methodology developed by the PNWISA. c. Develop and maintain criteria for hazard abatement and risk mitigation. ❑ ❑ 0 0 Yes No 26, 27, 28, 29 d. Develop procedures for meditating disputes including assigning responsibility. ❑ ❑ 0 0 Yes No 26, 27, 28, 29 e. Make information about hazard tree identification and abatement program 0 ❑ ❑ ❑ Partial Yes The proposed Municipal Code and Urban Forestry Manual available to the public. include the standards and procedures for the hazard tree identification and abatement program. However, staff intends on updating the city website to make information on the hazard tree program (as well as other new programs) available to the public prior to effective date of the proposed code. The cost of updating the website will not be significant. 5. Improve management of the City's urban forestry program. 5.1 Begin developing a tree and urban forest inventory. a. Develop procedures for when and how protected trees, tree groves, street 0 0 0 0 Yes No 17, 19, 31 trees, heritage trees, and required landscape trees will be inventoried and permit activities tracked. b. Develop and maintain, as part of the City's GIS and permit systems, a publicly 0 0 0 0 Partial Yes The GIS based tree inventory is in place. The proposed 19 accessible inventory of protected trees, tree groves, street trees, heritage trees, development code amendments include a fee to cover the and required landscape trees. city's cost of adding protected trees (e.g. required street trees) to the inventory. Ongoing maintenance of the inventory outside the development process (e.g. when a property owner wants to remove and replace a street tree) will continue to be part of city staff's ongoing work assignments which is already budgeted through the General Fund. c. Develop and maintain, as part of the City's GIS system, a publicly accessible 0 ❑ ❑ ❑ Partial Yes The GIS based tree inventory is in place. In May 2011, 19 inventory of sites where urban forestry fees are being utili7ed. Link sites with Council adopted Resolution 11 -16 which specified that the city the City's accounting system so detailed analyses of urban forestry shall track and record information on project sites where the expenditures can be obtained. Urban Forestry Fund is being utili7ed. Staff will continue the current process of including Urban Forestry Fund project sites in the GIS based tree inventory and linking the sites to the city's accounting system. Staff costs are already budgeted through the General Fund. 6. Develop an urban forestry stewardship program 6.3 Prevent pre - development clearing of lots a. Develop standards that require tree removal permits prior to the removal of a ❑ ❑ 0 0 Yes No 5, 6, 7, 20, 21, 22, 23 specified number of trees per year. 6.4 Regularly update the Urban Forestry Master Plan, set achievable goals, and continually monitor progress. a. Strive to achieve no net loss in citywide tree canopy from 2007 -2015. 0 ❑ ❑ ❑ Partial Yes The "canopy approach" in the proposed code amendments is 1, 2, 3, 4, 5, 6 intended to support this goal. However, the code is not intended to be the sole method of achieving the goal. Other urban forestry program components such as tree planting programs and public education and outreach will be integral in achieving the city's canopy goals. Council may decide whether to fund additional urban forestry program components as part of a future work item. b. Strive to achieve 32% citywide tree canopy by 2027. 0 ❑ ❑ ❑ Partial Yes See note under 6.4.a. 1, 2, 3, 4, 5, 6 c. Strive to achieve 40% citywide tree canopy by 2047. 0 ❑ ❑ ❑ Partial Yes See note under 6.4.a. 1, 2, 3, 4, 5, 6 I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 1 Urban Forestry Code Revisions Issues of Interest - September 4, 2012 Component Level of Discussion /Effort Definitions Policy/ Development Municipal Urban Info Discussion Policy Potential Potential Issue of Interest Program/ Code Code Forestry Code /Rule Future Other Manual Change Work Urban ForesbyStandar for Development Issue of Interest: These are the issues raised by 1. Wasthere a balance of viewpoint when devebpirgtheproposal? 0 ❑ ❑ ❑ 0 0 Q ❑ ❑ council as requiring further study or potential 2. Isthere a disconnect between where we started (i.e. Comp. Phan and Urban E( ❑ ❑ ❑ 0 0 0 ❑ ❑ changes. Forestry Master Planj and where we ended? 3.DoTi ard residerts support a 40% bng termcanopygoal? 0 ❑ ❑ ❑ 0 0 0 ❑ [.d Component: 4. Isthe40'/ ocanopygoalforall private propertyorisitdtywide? 0 ❑ ❑ ❑ 0 0 ❑ ❑ ❑ 5. Isthe canopy approach appropriate asa regulatory tool? El 0 ❑ ❑ 0 0 0 0 ❑ Policy /Program /Other: Addresses policy /program 6.Should the canopy requirements be reduced? ❑ 0 ❑ ❑ 0 El ❑ 0 ❑ items beyond code amendments such as the 7. Are the canopy requirements a regulatorytakirg? 0 0 ❑ ❑ 0 0 ❑ ❑ ❑ Comprehensive Plan, Urban Forestry Master Plan, 8. Wdlthecanopy requirements pre trentsolar access? 0 0 ❑ ❑ 0 0 ❑ ❑ 0 advisory board composition and urban forestry program funding. 9. Will the eost of de rebpment increase due to the tree canopy plan and soil volume ❑ 0 ❑ ❑ 0 0 ❑ 0 ❑ plan requirements? Development Code: Addresses code amendment 10. How will the requirements apply to large subdM sionsys . small infill(i.e.partitions) ❑ El ❑ ❑ 0 0 ❑ 0 ❑ to Title 18 (Community Development Code). and redevebpmentsites? 11. Should clevebpers be required to maintain trees for two years after pbnting to ❑ 0 ❑ ❑ 0 0 ❑ 0 ❑ Municipal Code: Addresses code amendments ensureestablshment? outside of Title 18 (Tigard Municipal Code). 12. Are soil volume standards necessary in residential areas, and do they apply only ❑ El ❑ ❑ 0 0 ❑ El ❑ duringdewebpment? Urban Forestry Manual: Addresses administrative 13. Should parking lot canopy (and associated soil volume) be required due to ❑ 0 ❑ ❑ 0 0 ❑ 0 ❑ rules in the Urban Forestry Manual. potential increased devebpmentcosts? 14. Do the administrative rules (Urban Forestry Manual) that implement the 0 0 ❑ 0 0 0 ❑ ❑ ❑ Level of Discussion /Effort: devebpmentcode meet state land use law? 15. Wiil the use of administrative rules lead to more appeals ofdevebpment ❑ 0 ❑ Ef 0 0 ❑ 0 ❑ Info: This is an information item that can be projects? provided by staff. 16. Shouldthe administrative rides be moved intothe development code? 0 0 ❑ 0 0 0 ❑ 0 0 17. Do the administrative rules for the devvebpment code need tobesodetailed? ❑ 0 ❑ 0 0 0 ❑ 0 ❑ Discussion: This is an item that requires further 18. How will funding of the urban forestry program be affected bytheproposal? 0 ❑ ❑ ❑ 0 0 0 ❑ 0 discussion by council before providing direction to 19. Should there be a review period after adoption? 0 ❑ ❑ ❑ 0 0 ❑ ❑ 0 staff. TreeGraue Pi nervation Incentives The► ewas general support fromCound l onthefi eable and i► nitivebasedappoach ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Policy: This is an item that requires a policy discussion by council before providing direction to to tree grcwepreservrfion. - - staff. Tree Permit Requirements 20. Are the proposed permit requirements more restrictive than the existing permit ❑ ❑ 0 ❑ 0 0 ❑ 0 ❑ Potential Code /Rule Change: This item may be requirements? addressed by a change to the code or 21. Should permits continue tiobe required to remove treeson private properly? ❑ ❑ 0 ❑ 0 0 ❑ 0 ❑ administrative rules. 22. Should a permit be required to remove trees that were planted or preserved ❑ ❑ 0 ❑ 0 0 ❑ 0 ❑ withdevebpment? Potential Future Work: This item requires 23. Who will serve on the board or committee that makes decisions regarding EI ❑ 0 ❑ 0 0 0 0 0 significant staff time and may be best addressed removing healthy, protected trees? as part of a future work program. 24. Should people have a rightto significant view conidorssuch as Mt Hoodviews? 0 ❑ 0 ❑ 0 0 EI l? 0 25. Why does the code allow the removal and replacement oftrees that die within ❑ ❑ 0 ❑ 0 0 ❑ El ❑ three years of planting (eg 8.12.040)? I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 2 Urban Forestry Code Revisions Issues of Interest - September 4, 2012 Component Level of Discussion /Effort Definitions . Policy/ Development Municipal ! Urban Info Discussion Policy Potential Potential Issue of Interest Program/ Code Code Forestry Code /Rule Future Other Manual Change Work HazardTrees Issue of Interest: These are the issues raised by 26. VVillthe hazard tree requirements be effective in requiring removal of hazard ❑ ❑ IZI ❑ ICJ 0 ❑ 0 ❑ council as requiring further study or potential trees vvhenthere are disputes? — r changes. 27. Howdothe hazardtree requirernentsrelate insurance requirements? ❑ ❑ 0 ❑ 0 0 ❑ 0 ❑ 28.Should hazard trees be prohibited in Tigard? ❑ ❑ 0 ❑ 0 El ❑ 0 ❑ Component: 29. Are there conflicts between the hazard tree requirements and the recently ❑ ❑ i 0 ❑ 0 LEI ❑ 0 ❑ adopted nuisarx:ecode? I Policy /Program /Other: Addresses policy /program UrbenForesbyMar> I(admirtisd items beyond code amendments such as the 30. Should the administrative rules be moved into the code? 0 0 0 0 0 0 ❑ 0 0 Comprehensive Plan, Urban Forestry Master Plan, 31. Are the adminisl ativerulesasolutioninsearchofaproblem? 0 ❑ ❑ 0 0 0 ❑ 0 0 advisory board composition and urban forestry 32. Are the treeplanting removal and thinning standards internally consistent? ❑ ❑ ❑ 0 0 0 ❑ 0 0 program funding. 33. VVhat is the "built erwironment' (e.g. trees are allowed to be removed if their ❑ ❑ ❑ 0 0 ❑ ❑ ❑ ❑ Development Code: Addresses code amendment roots damage the 'buit environment")? to Title 18 (Community Development Code). 34. Do the tree lists provide enough options? ❑ ❑ ❑ _ 0 0 0 ❑ 0 ❑ - 35. Are there some inappropriate trees on the liistssuch as London Plane Tree? ❑ ❑ ❑ 0 0 0 _ ❑ 0 ❑ Municipal Code: Addresses code amendments 36. Flow wasthenuisancetree list devebped? ❑ ❑ ❑ 0 0 0 ❑ 0 ❑ outside of Title 18 (Tigard Municipal Code). 37. Isthere a federal definition of nuisance tree that can be used to develop the list? ❑ ❑ ❑ 0 0 0 ❑ 0 ❑ 38. Should Norway Maple be removed fromthenuisancetreelist? ❑ ❑ ❑ 0 0 0 ❑ El ❑ Urban Forestry Manual: Addresses administrative 39. Should there bespaci gstandardsbetw�eentreesandfrombuildings? ❑ ❑ ❑ 0 0 0 ❑ D ❑ rules in the Urban Forestry Manual. — _ --_ 40. Why are there different standards for planting open grown vs. stand grown ❑ 1 ❑ ❑ 0 0 ❑ ❑ ❑ ❑ trees? Level of Discussion /Effort: 41. Should there be limits on tree heights in order preserve significant view corridors 0 ❑ ❑ 0 0 0 ❑ ❑ 0 such as Mt Hood views? Info: This is an information item that can be 42.Should there be restrictions on pbnting evergreen treeson the south side of 0 ❑ ❑ 0 0 0 ❑ 0 ❑ provided by staff. streets (due to wintershade/ioe issues) 43.Arethere trees on the 1st that will cause damage to undetground pipes and ❑ ❑ ❑ 0 El 0 ❑ 0 ❑ Discussion: This is an item that requires further uti? discussion by council before providing direction to staff. 44. Why is it necessary to specify sheet size and scale for development plans? ❑ ❑ ❑ 0 0 0 ❑ 0 ❑ 45. Is it necessary forthe city to have hard copies submittals ofdevebpmentplans? ❑ ❑ ❑ 0 0 0 ❑ 0 ❑ Policy: This is on item that requires a policy 46.Is uiri tree i arborists/landsca architectstwice 0 ❑ ❑ 0 0 0 ❑ 0 ❑ �1 � protection Eby pe discussion by council before providing direction to monthly during developmentexcessive? _ staff. 47. Isthe penaltyforarborists/landscape architects not performing tree protection 0 ❑ ❑ 0 El 0 ❑ 0 ❑ ' inspections excessive? Potential Code /Rule Change: This item may be addressed by a change to the code or administrative rules. I Potential Future Work: This item requires significant staff time and may be best addressed as part of a future work program. I /CURPLN /Todd /UFCR /Legislative Adoption Process /Council LAP /Sep 11, 2012 Council Hearing /Matrix 2 AIS -1009 7 • Business Meeting Meeting Date: 09/11/2012 Length (in minutes): 5 Minutes Agenda Title: Continue Quasi - Judicial Public Hearing (Fields) to 9/11/12 - Comprehensive Plan Amendment, Sensitive Lands Reviews and Adjustment to Extend Wall St Submitted By: Cheryl Caines, Community Development Item Type: Public Hearing - Quasi Judicial Meeting Type: Council Business Meeting - Main Information ISSUE Consider the applicant's hearing continuance request for a proposed Comprehensive Plan Amendment, Sensitive Lands Reviews and an Adjustment to extend Wall Street across Fanno Creek to the Fred Fields property that lies east of the library and southwest of the railroad tracks. The applicant (Fred Fields) has proposed an extension of Wall Street across Fanno Creek. To construct the improvements requires: 1) a Comprehensive Plan Amendment to remove the Goal 5 protection from Tigard Significant Wetlands found on the site; 2) two Sensitive Lands Reviews for work within the floodplain and wetlands (fill and bridge /road construction); and 3) an Adjustment to the street standards in order to construct a narrower street section than required by code. The proposed narrower section eliminates planter strips /street trees and is proposed for the bridge portion of the road extension. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends continuance of the public hearing until December 11, 2012. The applicant has requested a continuance of two to four months. December 11th is a three month continuance, which falls within the requested timeframe. KEY FACTS AND INFORMATION SUMMARY The applicant is requesting a continuance to the public hearing for a Type IV Comprehensive Plan Map Amendment to remove Goal 5 protection from Tigard Significant Wetlands and surrounding riparian corridor in order to extend Wall Street across City of Tigard property and Fanno Creek. The extension of Wall Street is proposed to provide access to the applicant's property that lies west of the railroad tracks. This property is not currently served by a public street or improved access. A Type III Sensitive Lands Review is required for proposed work within the 100 -year floodplain /floodway and Type II Sensitive Lands Review for the wetlands. The applicant is requesting a Type II adjustment to the street improvement standards in order to construct a narrower street section than required by code. This Adjustment would apply only to the bridge portion of the street. Because the sensitive lands and adjustment were requested in conjunction with the Comprehensive Plan Amendment, each review follows the Type IV review process. Two public hearings were held on August 16, 2010 and October 18, 2010 with the Tigard Planning Commission. Testimony was taken at both hearings. After deliberations, the commission voted 7 -0 to recommend that City Council deny all four applications. The commissioners stated that the applicant had not provided evidence or enough detailed information to approve this proposal. The commission's findings and recommendation were included in a memo to City Council found in the council packet. This memo also provided a brief application history, list of key findings from the staff report and a list of items included in the attachments. This item was originally scheduled for the December 14, 2010 City Council meeting. On December 9, 2010 the applicant requested in writing that the hearing be continued until February 22, 2011. The public hearing was opened on December 14th and immediately continued to the February 22nd date as requested. The applicant has requested additional continuances to pursue applications for alternative bridge designs. Since this approval, the City and Metro have entered into agreements with the applicant's representatives to purchase the property for open space /park land. The applicant is requesting this continuance in order to allow dosing of the purchase. While this number of continuances is not typical, the code does not speak to the number or time limit on continuances of actions being processed as Type IV applications. However, the applicant has indicated that the continuances are to allow pursuit of modification to minimize sensitive land impacts and possible purchase of the property as open space. Once the property purchase is finalized, the application will be withdrawn. OTHER ALTERNATIVES If the City Council does not accept the Planning Commission's recommendation to deny, then the application could be: 1) Approved - The City Council may find that the applicant has satisfied the applicable review criteria and met the burden of proof necessary to approve the request. or 2) Approved with Conditions - The City Council may find that the applicant can satisfy the applicable review criteria if certain non - discretionary items are conditioned to be submitted to the record. Both alternatives would require that findings be developed to support the decision. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS The city has an on -going obligation to establish transportation priorities to be consistent with current circumstances and anticipated trends. The 2002 Tigard Transportation System Plan (TSP), which was in effect at the time this application was made, shows an east -west, Hall to Hunziker connection via Wall Street. This connection is shown to extend across the Fields property and the abutting Portland Western Railroad right -of -way. However implementation of the Hall- Hunziker connection is not guaranteed by its being identified in the 2002 TSP. DATES OF PREVIOUS CONSIDERATION Previous continuance dates are December 14, 2010; February 22, 2011; May 24, 2011; July 12, 2011; September 13, 2011; December 13, 2011 and February 21, 2012. Fiscal Impact Cost: unknown Budgeted (yes or no): yes /no Where Budgeted (department /program): Community Development /Public Works Additional Fiscal Notes: If the request is denied: the applicant may appeal the decision. If appealed, there will be staff time dedicated to the case and attorney costs to defend the decision. While the staff time is budgeted, use of the time for the appeal will detract from other tasks and priorities. If the request is approved: Wall Street is a public street. Once the street and bridge are constructed, the maintenance and repairs would be the City's responsibility. The cost is unknown at this time. Attachments Sent 11 Continuance Request Ltr AgendaQuick©2005 - 2012 Destiny Software Inc., All Rights Reserved ite,r 0 PORTLAND, OREGON 3400 U.S. Bancorp Tower SEATTLE, WASHINGTON 111 S.W. Fifth Avenue VANCOUVER, s:ASHINCTON Portland, Oregon 97204 -3699 MILLER w CENTRAL OREGON Orrice 503.224.5858 ATTORNEYS AT LAW WWW.MILLERNASH.COM FAX 503.224.0155 William L. Rasmussen (503) 20 5-230 Cmi8 direct .com R ECEIVED (5�3) 5 -z3oct line AUG 2 0 2012 Au August 16 2012 CITY OF T;uA D g PLANNING/ENGINEERING BY FIRST -CLASS MAIL AND ELECTRONIC MAIL Ms. Cheryl Caines Associate Planner City of Tigard 13125 S.W. Hall Boulevard Tigard, Oregon 97223 Subject: Fields: Wall Street Extension Original Application (CPA 2009 - 00004, SLR 2009 - 00004, SLR 2009 - 00005, VAR 2010 - 00002) Dear Cheryl: I am writing on behalf of the applicant to request that the City Council hearing in the above - captioned matter be continued to a Council meeting date two to four months after the currently scheduled September 11, 2012 hearing. The purpose of this continuance request is to allow the applicant to pursue a potential sale to Metro and the City for green space. Please feel free to contact me if you have any question. Very tru y yours, William L. Rasmussen cc: Mr. Richard A. Canaday PDXDOCS:1975777.1 196080 -0012