Loading...
05/02/2012 - Packet •� Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Tigard Transportation Advisojy Committee (TTAQ Name of Board,Commission or Committee May 2,2012 Date of Meeting I have verified these documents are a complete copy of the official record. SVuAL4 )Ak l Print Name a Signature Date City of Tigard Transportation Advisory Committee Agenda - UPDATE MEETING DATE/TIME: May 2, 2012, 6:30 to 8:30 p.m. MEETING LOCATION: City of Tigard Library, 2nd floor conference room 13500 SW Hall Blvd., Tigard 1. Call to order Steve 6:30 2. Roll Call Shelley 3. Consider summary of April 4th meeting Shelley 4. Visitor Comments Steve 5. Budget process/update Carissa 6:40 6. Upcoming joint workshop with Council All 6:50 7. SW Corridor Plan/HCT Land Use Plan Judith 7:00 a. HCT Land Use Plan draft report (available at meeting) b. Council presentation May 15 c. Tigard participation in Southwest Corridor Plan 8. Work session on potential Transit Service Improvements Judith/All 7:20 9. Project Updates/Announcements All 8:00 a. MSTIP Update b. Upcoming road/closure projects 10. Adjourn Steve Supporting materials TRANSPORTATION ADVISORY COMMITTEE AGENDA — May 2, 2012 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov I Page 1of1 April meeting summary—draft Budget update handouts Ethics training handouts HCT Land Use Plan draft report(provided at meeting) and related handouts City of Tigard TIGARD Transportation Advisory Committee [TTAC] Summary Wednesday,April 4, 2012, 6:30 PM— 8:30 PM Tigard Library, 2nd Floor Conf. Room - 13500 SW Hall Blvd, Tigard, Oregon MEMBERS PRESENT (8): Christopher Warren;Basil Christopher;Dennis Mitchell; Mike Stevenson; Steven Bass (Chair);Karen Hughart (Vice Chair);Don Schmidt; Shane Brown, alternate MEMBERS ABSENT (3): Evelyn Murphy;Jennifer Stanfield;Mark Bogert, alternate OTHERS PRESENT (1): Elise Shearer- CCAC liaison STAFF PRESENT (4): Michael McCarthy, Sr. Project Engineer;Twila Willson, Sr.Administrative Specialist;Judith Gray, Sr. Transportation Planner; Carissa Collins, Sr. Management Analyst 1. Call to Order—Chair Steve Bass called the meeting to order at 6:33 p.m. 2. Roll Call—Twila Willson called roll. A quorum was present. 3. Consider summary of March 7 meeting-The meeting summary was approved as presented. 4. Visitor Comments - None 5. City Budget process overview Carissa Collins stated that the city was in the final stages in the process of compiling information for FY `12-13 budget. She reviewed the year-long budget processes mapped out on the budget flowchart chart and announced that April 23 at 6:30 p.m. would be the first budget committee meeting with meetings to follow on Monday evenings (up to four meetings) until finalized. The year-long process for budgeting includes staff reviewing, brainstorming,reevaluating, and prioritizing previously identified CIP projects and master plans; acquiring initial citizen input/comments; advisory committee prioritization of projects;numerous reviews by city manager; financial determination of funding I:\Transportation Advisory Committee\2012\04-04-12-PW\1-Draft 040412 Meeting Sununary.docX Page 1 of 4 based on prioritization;neighborhood networks/open houses/public meetings and comments from citizens, staff, council and mayor; financial detail to finalize the numbers (some funds are restricted and cannot use SDC funding in cross purposes);budget committee reviews entire budget by department;budget goes to council for final approval with any adjustments; funds are appropriated after approval goes into effect July 1 of each year. Multi-year projects require appropriations each year. The proposed budget comes out on April 13 and is available online or by calling finance to get a copy. Mike McCarthy explained that the city's budget has been cut back drastically. It has been a rough week for city employees due the cut backs with some employees losing their job and others had hours cut back significantly. 6. Major Streets Transportation Improvement Program (MSTIP) Mike McCarthy explained that the Major Street Transportation Improvement Program (MSTIP) is local property taxes being used countywide to fund improvements for all types of transportation (vehicles, public transit,bicyclists and pedestrians throughout Washington County. To date they have spent $555m toward improvements and he referred to the handout which shows completed projects since 1986. Mike referred to the list of proposed county funded projects;he also distributed a copy of Mayor Dirksen's letter to the Washington County Coordinating Committee dated January 25, 2012. The letter proposes that the county revise the current list to include several other additional Tigard-area projects and bring the percentage of funds for projects expended in our area more in balance with the amount of property taxes paid. A virtual open house is going on now; citizens can go online to like or dislike the projects. TTAC members were encouraged to participate in the open house and ask their neighbors to also participate and vote. The county takes primary responsibility for the MSTIP projects with local municipality participation. Key transportation projects completed through this process include 99W/Hall and earlier phases of Walnut Street construction. At this point the meeting skipped to Item 8: "Others" topic for updates before returning to cover Item 7. 7. TTAC Outlook for the rest of 2012— (This agenda item was covered last in the meeting.) Chair Steve Bass referred to the tentative future TTAC meeting topics listed on the back of the agenda. Judith reviewed the tentative future items listed and asked members to provide items of interest to the committee for future discussion. This is the result of their brainstorming: • Additional citizen involvement committee's input • Identify and recommend potential TriMet routes • Council guidelines • Transit changes linked with SW Corridor Plan—parking standards, local bus routes,WES/bus coordination • Budget analysis and feedback • Analysis of funding from various taxes—Are the taxes too much,not enough? • Make recommendations to council • Input with projects like the WalMart improvements • How TTAC can bring better exposure and communication to future processes TTAC members can participate in the political realm whereas staff cannot participate there. Staff can present factual information only,but not impose their views to sway the public one way or another. It is staffs I:\Transportation Advisory Committee\2012\04-04-12-PW\1-Draft 040412 Meeting Suniinary.docx Page 2 of 4 responsibility to inform citizens, but very important to have citizen involvement to find out about their views. This can be achieved through various community advisory committees (CAC) and connections teams. 8. General Updates a. TTAC July meeting (Scheduled for July 11) b. Ethics training opportunity for Board & Commission members —April 11—Please RSVP to Judith if planning to go. c. May 15—Council presentation of HCT Land Use Plan—The consultant making a presentation to council.Judith will make sure TTAC has a chance to review the presentation material. d. Budget Hearings/Committee meetings scheduled e. Other- ? Mike McCarthy gave a brief overview of the required $4m improvements in the Tigard Triangle area by WalMart for their new store on Dartmouth St. • Hwy 99W- a southbound lane and raised,planted median will be added from before 72nd Ave to the Hwy 217 interchange • 72nd Ave at 217 bridge overpass - an additional lane going northbound will be added • 72nd Ave at 217 - currently there are five signals in the area with timing that will be affected and one signal will be eliminated (Hampton). Left-turning traffic from Hampton Street will need to access 72nd Ave via Beveland Street • Three signals will be added on Dartmouth-in front of the new WalMart store entrance and at intersections with 72nd and the Haynes on/off ramps TriMet—Bus route #12 will end at Tigard transit center. There will be local service from the transit center to Sherwood. (Check with TriMet for more details.) Paving Projects map was distributed and discussed. Several earlier proposed projects have been removed (Walnut St; 72nd due to WalMart project). Work on these projects will be in July&August. McDonald &103rd - storm drain project will begin in May 99W/Gaarde/McDonald project—design work has started and TTAC will get recommendations in June 9. Adjourn—The meeting was adjourned at 8:37 p.m. Twila Willson,TTAC Secretary ATTEST: Steven Bass, Chairman I:\Transportation Advisory Committee\2012\04-04-12-PW\1-Draft 040412 Meeting Sullllnary.docX Page 3 of 4 The next TTAC meeting will be be Id on Vednesday, May 2, 2092 at the Tigard Library 2d Floor Conference Doom, 93300 SW'Hall BIP d.from 6:30pm — 8:30p m. I:\Transportation Advisory Committee\2012\04-04-12-PW\1-Draft 040412 Meeting SUmmary.docx Page 4 of 4 DRAFT—2012-13 Budget Message To the Citizens of Tigard, I appreciate this opportunity to present to you a balanced city budget proposal for Fiscal Year 2012- 13. It is my hope that this budget represents a turning point in Tigard's fiscal management for the long term. Being your new City Manager offered me the opportunity to ask city departments to begin a careful examination of our services and business process and reinvent ourselves as a service provider for Tigard residents. The majority of the focus has been on the general fund, although the budget committee will need time to consider the needs of all the city's funds totaling$111,692,495 in appropriations. Current Situation Two years ago,we faced the most difficult recession in recent memory and reduced Tigard's total budget by$2.0 million and 17.2 staff;in the General Fund and central service funds where most of the cuts occurred, the program budgets declined by$3.2 million. Our hope then was to make targeted reductions that would be sufficient to maintain service levels for two years. We accomplished that mission-Tigard continues to manage a "hold-the-line" budget that was designed to help the city bridge the economic downturn and address the effect of property tax limitations. The proposal I bring to you today totals appropriations of$30,180,483 General Fund, $111,692,495 all city funds and 251.25 FTE on the city workforce. Tigard has historically set a $5.5 million target for the General Fund ending balance,which allows us to pay our expenses from the beginning of the fiscal year in July until property taxes are collected in November. Our actual experience is that our need is in the range of$6.5 million, or 22% of the General Fund budget. This budget proposes an appropriate target to maintain adequate fund balances. I would like to echo/credit Mayor Craig Dirksen's message to Tigard residents in his January 2012 State of the City address regarding what is on the horizon for the city's financial health. In short,he outlined a challenge in continuing to provide general fund services the way we have. City services can only continue at current levels if we face the need to do two things: first,lobby for major tax reform for the long term; second, ask for voter approval of more resources for cities to be able to maintain desired services. Otherwise,we must make extensive reductions to city services. That's what the 2012-13 budget proposes. You know that a few Oregon cities and counties are facing an extreme budget imbalance this year and potential financial insolvency. This situation is not caused by the current economic downturn, and it will not be solved by a return to a more robust economy. Oregon has a constitutional property tax limitation in which assessed valuation may only increase 3% a year regardless of the actual increase in market value. Though property tax revenues only rise at 3%,municipal costs 1 DRAFT—2012-13 Budget Message increase, at least in Tigard, on average just over 4% each year for the same level of service as the year before. For Tigard and for all Oregon cities and counties, this has created a "cliff" over which all of us will eventually fall unless something fundamentally changes. Some cities and counties already rely on local option,voter-approved levies to bridge their base property tax rate and budget needs. Tigard is not in the same dire situation as some,but the "cliff'is still there in front of us. There have been no significant, recent changes in the state revenue system to be more responsive to economic fluctuations, and we are not prepared today to ask Tigard voters to pass our own local option levy to supplement our base tax rate. Budget Development Principles With that, I would like to share with you the approach that I and city departments have taken to develop the 2012-13 budget. Tigard has between $28-$29M in General Fund resources to spend each year on city services. We used some key principles to develop this budget. • First, Spend Wisely. I start with the assumption that we need to show that we are using resources as wisely as possible and be sure our spending aligns with citizens' desires. • Sustainability. The key here is to ensure the city's financial health five years from now, focusing on the core businesses we will be in, do them well, and make focused choices to not do others. • The City of Tigard is open for business. Tigard will continue to provide high-quality public services and continue to focus on your core priorities,within resources available. • Control what we can. Managing the cost-side, or the requirements side of the equation, represents the best opportunity to keep our budget balanced and the city financially healthy for the long-term. This means we need to manage wage and health insurance cost growth to the extent possible. This effort requires a long-term view, and conversations with our represented employees to determine how to manage these costs. • Get it done. This is one of the city's core values.We have some major projects and investments in infrastructure underway that will take several years to complete. Therefore,my goal in preparing Tigard's 2012-13 budget is to right this structural imbalance for more than just a single year; to maintain healthy financial reserves to be able to manage the timing of receiving the property tax; and to set up the city to be more financially sustainable for the long-term. And as a result of the limited tools to increase revenues, the proposed 2012-13 City of Tigard budget envisions significant cuts to city services like police,library,permitting, administration and public works. I will review these proposed changes with you in detail, but this proposed budget includes reductions to city service levels in all of those areas. The majority of changes result in changing people's working hours and not widespread layoffs across the workforce. The goal,however,was to make sustained changes in our operations that would carry us through at least five years of balanced budgets. That includes meeting our obligations while we await property tax collections each year,plus ensuring we focus on our highest 2 DRAFT—2012-13 Budget Message priorities as set by the Council and the residents in their responses to the citizen survey. This proposal also continues capital investments for specific projects that protect a well-maintained infrastructure, and those that address traffic congestion,which is Tigard residents' top concern. In addition, this proposal supports achieving adopted City Council goals and long term objectives including: • Basic city services provided to citizens are cost effective and are delivered without interruption. • External and internal city assets are well managed and utilized. • Maintain the long-term financial health of the General Fund and reserves; develop a long- term financial strategy by mid-2012; support the legislature to address the financial needs of Oregon state and local governments. • Evaluate options and resources to create a pilot recreation program,which we hope to move forward through an inventory of current providers and identification of current opportunities, and in partnership with the Tigard-Tualatin School District this year. The following table summarizes the changes made to operating departments through this FY 2012- 13 Proposed Budget when compared to the current FY 2011-12 Revised Budget. Across all funds, this Proposed Budget increases operations by only$323,036,which is 0.6%growth. When all funds are considered, this includes operations in various utilities in Public Works including Water, Sewer, and Stormwater which have not been impacted by revenue constraints to the same level as General Fund supported departments. The reduced services in this Proposed Budget are focused in the General Fund and central service funds. General Fund and central service funds supported department budgets are reduced by$2,464,106,representing a-6.4% change in those funds combined. Departmental Summary of FTE and Budget Changes- Revised 2012 vs Proposed 2013 Revised 2012 vs. Revised 2012 Proposed 2013 Revised 2012 Proposed vs. Proposed (General Fund & 7 Budget 2013 Budget Reduction 2013 Central Service Department (All Funds) (All Funds) in FTE (All Funds) Funds Only) LIBRARY 6,035,680 5,218,164 (4.10) (817,516) (817,516) POLICE 14,904,007 14,041,714 (9.10) (862,293) (862,293) SOCIAL SERVICES& COM. GRANTS 241,469 348,273 106,804 106,804 PUBLIC WORKS 17,213,313 19,791,575 (2.40) 2,578,263 (147,217) COMMUNITY DEVELOPMENT 4,530,736 4,175,539 (3.10) (355,197) (416,859) FINANCE & INFO. SVCS. 3,441,434 3,399,429 (0.90) (42,005) (42,005) MAYOR &COUNCIL 316,765 233,951 (82,814) (82,814) CITY MANAGEMENT 2,183,466 2,060,780 (0.60) (122,686) (122,686) ADMINISTRATIVE SERVICES 1,476,354 1,396,834 (0.30) (79,520) (79,520) Totals $50,343,224 $ 50,666,259 (20.50) $ 323,036 $ (2,464,106) 3 DRAFT—2012-13 Budget Message 2012-2013 General Fund Budget There are proposed service changes that Tigard's customers will notice in 2012-13, even as we focus on your highest priorities and provide those well. I will not sugar-coat these changes and reductions in a way that minimizes the impacts to public service. I challenged each department director and our employees to examine the way the city does business and keep focused what our customers,Tigard residents, expect of us. So of course my hope is that the public will still enjoy a level of public service that we can afford and that residents find important,but there will be noticeable changes. First,this budget proposal suggests a closure of the City Hall,Permit Center,Library and the Technology Niche one day each week in the coming year.We hope to realize savings from decreased energy usage and need for janitorial services totaling at least$60,000. We will monitor usage to see what level of savings we can achieve. In some cases, this change also makes it possible to change work schedules to less than 40 hours a week. These facility closures will not affect operations of the police department or public works,which rely on 24-hour operations or seasonal shifts that would make a one-day closure impractical. Frankly, the foot traffic visits to these facilities by the public can be best accommodated by extending the city work day to allow for utility billing, planning and building permits, court and passport customers to come in earlier or later. With a decision to close city operations one day per week, this budget proposes a full-day closure for the Tigard Public Library to generate energy and facility cost savings. Circulation and materials processing will still occur on Thursdays to maintain the high level of circulation that patrons enjoy. Reductions in open hours for the library will mean reducing hours for staff at the library who assist patrons when the building is open. There will less support for computer and other building services, and a reduction in the number of program offerings to library patrons. Our recent patron survey reinforces what we know—that the Tigard Public Library provides excellent service and value to the community. There are targeted service changes in each department and also city-wide changes that achieve savings. The proposed budget includes a change in the level of contribution employees make to their health insurance premiums. I have asked a first group of employees to share the increasing costs of medical insurance,beginning with our 105 non-represented city employees, for a budgetary savings of over$175,000. I am proposing that employees would contribute 10%toward premium costs and share in the annual premium costs with the city,with the City contributing up to 5% of future increases,which is half the of the prior increase paid by the City. It is my hope in future years to ask all employees to share in these costs. Last month,I offered a voluntary separation option to the city workforce where employees who applied would elect to separate from city employment and receive the cash equivalent of one year of medical insurance premiums,plus one week's pay for every year of service.We structured this in a way that the departments reviewed each application to determine whether the functions of the position could be replaced,reorganized and the position could be held vacant for at least one year. 4 DRAFT—2012-13 Budget Message Through this offering we were able to accept six of ten applications. The upcoming budget will achieve savings from this option, across all funds, of over$400,000. In every department,various reductions are proposed in staffing,materials & services costs, planning and consultant costs. Here is an additional summary of proposed changes. In the police department,patrol services will move to a schedule of 5-days, 8 hours each day for day and swing shifts, and retain the 4-day, 10-hour shift for graveyard. This change will result in the reduction of six police officer positions (three of which are vacant). This schedule will not compromise our ability to respond to priority calls and it will not change the local police district staffing. It will not compromise public or officer safety and will reduce to a minimum the shift overlap during the busiest times of day (early mornings and late afternoons). In fact, sworn strength will be maintained with more uniformed officers on duty when considering the number of patrol and traffic officers on duty at any one time. School Resource Officers will continue their work in the schools with no change to the DARE and GREAT classroom programs. These programs offer young people a valuable awareness of their choices and an investment in prevention. The unfortunate fact is that the city's budget situation requires a focus on our core priorities, and responding to emergency calls and crime prevention comes first. I am proposing the elimination of a selected few of the police department's youth programs,which include the women's self-defense classes,DARE to be GREAT summer camp and campfire/after school programs,peer court, cadet and backpack programs. These programs serve to deter youth from repeat offenses, support the Youth Advisory Council, and support training and involvement of young men and women. Other changes in police department services include shifting alarm permit administration to the police administration division. In community development,permit counter staffing will be provided differently, moving to appointment-only planning services during this period of low development activity. The Council recently approved an administrative process to manage code enforcement complaints and a reduction in hours will result in further changes in the program with fewer sign sweeps, and the potential for minor delays in enforcement actions. I propose reduced staffing in development engineering and urban renewal and economic development functions. Tigard will assume responsibility for inspections and issuance of erosion control service permits previously conducted by Clean Water Services,which will increase our revenue collections in this area. Finally, after several years of transition,we have created a modest, stable, self-sufficient building fund that brings in revenue sufficient to support the level of business and development activity. Public Works will continue to operate field activities five days per week with the balance covered by the on-call program. Engineering staff will move to a 4-day, 10-hour schedule,but may require five days during heavy construction season activities. Budget changes will include a one-year,22% reduction in field staff hours. Parks customers will see a service reduction in the nine months of non-peak season activities as resources are shifted to backfill busy summer season needs. This level of activity will need to increase in future years to operate and maintain newly acquired park land. 5 DRAFT—2012-13 Budget Message Fleet operations will be shifted to a 100% subcontracted operation, after an extensive review of each department's fleet operations—including vehicle service contracts, service periods, fleet size and usage. Our review is intended to match efficiency with a smaller city fleet in the future. In engineering, the in-house city surveyor position will be replaced with contracted, outside services to better match workload needs. In Finance & Information Services, IT coverage will be limited to only normal business hours; internal customers can expect more self-help and delays in upgrades to systems and helpdesk time response. Public internet machines will receive IT support two days per week; and we will maintain our geographic information systems without major additional projects or changes. In City Management and Administrative Services, several staff will have reduced working hours,plus there will be reductions to the employee wellness and recognition programs, and a reduction in software development costs to integrate our human resources,payroll, and financial systems. Municipal Court will continue to process cases at its current service levels. Court will be held a minimum of two days per week and cases disposed of within 90 days. The court will continue collection of outstanding obligations and processing license suspensions, making communication about our open and closed hours very important. In keeping with the Mayor's State of the City recommendations, and in line with the long-term strategic financial plan that the Budget Committee is about to review,I expect that later this year we will invite a Tigard citizen task force (made up of the citizen members of the budget committee,and representatives from other citizen advisory committees), to review Tigard's situation and recommend a future course of action.Any local option levy or other tax measure would be put to Tigard residents for voter approval. In this way, the city could address these challenges proactively, hearing from Tigard residents, and working towards solutions before we reach a crisis. Maintaining and Improving Infrastructure I spoke earlier about making investments that protect well-maintained systems and infrastructure. One of the key areas where you will see increases in the city budget outside of the general fund is in capital investments,where we are making major infrastructure investments to secure or maintain healthy systems. • Tigard will issue bonds this year for the Lake Oswego-Tigard Water Partnership project that will be underway in 2013 to secure the city's future water supply,including the expansion of the water intake structure,increases in treatment plant capacity, transmission pipe sizing, and storage and pumping capacity. • In the sanitary sewer and storm funds,Tigard will begin projects to protect existing infrastructure and in doing so, draw down fund balances to make stabilization and rehabilitation investments in our system. • Tigard will make transportation capital investments to design or construct significant transportation projects that will go forward in the next few years,including: 6 DRAFT—2012-13 Budget Message o Walnut Street (116`x'to Tiedeman) to reconstruct sidewalks, bike lanes,planting strips, storm drainage and turn lanes o Main Street redesign of the public right of way with curbs, sidewalks,landscape and drainage improvements,in keeping with our Downtown Streetscape Plan o Identifying and securing funds for the eventual design and construction of the Pacific Highway/McDonald/Gaarde intersection with new and turn lanes o The use of city gas tax,which now pays debt for the Main/Greenburg/Pacific Highway improvements, continues to building capacity for a future transportation investment, o 72nd and Dartmouth improvements, one of the most heavily traveled intersections in Tigard As a city,Tigard has much to do in the area of maintaining and operating our facilities well. As you know,we still have ahead of us the question of how to fund the operation and maintenance of city park properties, and providing for repair and replacement of public safety,public works and city hall facilities.As with other demands on Tigard's general fund, this budget does not allow for progress toward improving and maintaining those facilities. Our future ability to use system development charges for park improvements, and identifying revenues that will develop properties will be a key policy issue facing the city. Conclusion In summary, I would like to acknowledge that service level reductions are difficult but necessary, given where we are. These reductions are not a reflection on the high quality of care,work and commitment of Tigard staff to serving the public. I believe it is the most responsible approach to make these difficult decisions now to secure a strong financial future for Tigard. The proposed budget is based on our best professional judgment about how and what services we provide to be responsive to residents.We recognize that final decisions are best made by the citizens of Tigard through the Budget Committee as their representatives, and I hope that the Committee will debate and discuss the options available for both resources and requirements and further refine this proposal to align with residents' desires. This approach balances the city's general fund for the long- term; maintains healthy financial reserves; and aims to be financially sustainable. We are working to align our highest service priorities with the city's available resources, and staying focused for the future. The next step is the Budget Committee's review of the decisions we have made,hearing from the public, setting the tax rate, and recommending a balanced budget to the City Council for their consideration and adoption. Thank you for taking on this important responsibility. Marty Wine City Manager 7 CAPITAL IMPROVEMENT PROGRAM EXECUTIVE SUMMARY The Capital Improvement Program (CIP) establishes Tigard's annual budget for capital improvements to its public facility system. The city allocates funding for its major construction activities in six defined capital improvement categories such as General Capital Facilities, Streets, Water, Parks, Stormwater, and Sanitary Sewer. A CIP project is any project that improves or adds value to the city's infrastructure, costs $50,000 or more, and has a useful life or extends the useful life of infrastructure for 5 years or more. Public facilities addressed by the CIP are roads,parks, sanitary sewer, storm drainage,water quality management, domestic water,public buildings, and operations facilities. Adopted Master Plans along with established prioritization lists are matched to available funding to identify projects to be budgeted in the current and later years. In addition, staff capacity was considered when building the CIP. The FY 2013 budget includes a decrease in staffing levels which in turn has an effect on the number of CIP projects that can be effectively managed. Therefore, the city has sized its' CIP to accomodate these changes. Total cost for the FY 2012-17 CIP is estimated to be $182 million over the next five years. Spending for the city's CIP in FY 2013 is $36.1 million across all capital funds. Below are key projects budgeted for FY 2012-13: General Capital Facilities • Replacement of exterior wall materials at the Permit Center/City Hall/Police buildings, • Acquisition of a site for additional campus parking. Parks • Development of East Butte Heritage, Summer Creek, Sunrise and Jack Park, • Design and construction of the Fanno Creek Trail from Main Street to Grant Street along with the Tigard Street Trail. Sewer • Slope stabilization projects at Fanno Creek (Arthur Court) and Benchview Creek, • Pipeline replacement projects at Fanno Creek (Main Street) and 128`"Avenue (Shore Drive). Stormwater • Slope stabilization project at Copper Creek, and • A pipeline replacement project at Walnut Creek (Derry Dell/Fanno Creek). Streets • Pacific Highway/McDonald/Gaarde Intersection Reconstruction (Preliminary Engineering), CAPITAL IMPROVEMENT PROGRAM EXECUTIVE SUMMARY • 72 d/Dartmouth Street Intersection Reconstruction, • Main Street (Green Street) Reconstruction, and • 92d Avenue Sidewalk (Waverly to Cook Park). Water • Continuation of the projects associated with the Tigard/Lake Oswego Partnership, • Planning and design of ASR Well #3, and • A new pipeline connecting the 530 feet and 550 feet water pressure zones. Prioritized projects that were not included in the proposed 2012-13 CIP due to funding limitations are included as part of the list of unfunded projects in the Capital Improvement Program Plan to be considered for future funding. This list is re-prioritized annually along with new projects submitted by staff as well as citizen committee members and will be available in the 2012-17 Adopted CIP Plan document. OREGON GOVERNMENT ETHICS COMMISSION A11-2-2011 Capitol Club Training on Oregon Government Ethics Law Fbjectives . Understand that ORS 244.025 places limits on gifts which public officials may accept. . Understand when an item of value offered to a public official may be accepted because it falls within the gift exclusions in ORS 244.020(6)(b) . Understand when notice of the value of an item accepted by a public official under ORS 244.020(6)(b)must be given to the public official Prohibited Financial Gain ORS 244.040(1) A public official may not use or attempt to use an official position or office to obtain a financial gain...if the financial gain would not otherwise be available,but for the holding of the official position.... 1 Allowable Financial Gains However,ORS 244.040(2)specifically allows: (e)Gifts of not more than$50 in a calendar year from a source that has a legislative or administrative inter )RS 244.025(1)] (f)Gifts of any value frc source that could noL reasonably be known to have a legislative or administrative interest. (g)The receipt of any item,which is excluded from the definition of"gift"in ORS 244.020. Gifts It-it "GIFT" Something of economic value given to a public official,a relative of the public official or a member of the public official's household without payment or other consideration of equivalent value,that is not extended to others who are not public officials,or for less valuable consideration than is required from others who are not public officials.[ORS 244.020(exa)] The commission interprets"others"to indicate a significant portion of the general public in Oregon who are not public officials. [Guide for Public Officials,page �e t➢-2fi2➢1➢r 2 Gift Limits ORS 244.025 During a calendar year,a public official or a relative or member of the household of the public official may not: -Solicit or Receive -Directly or Indirectly Any gift or gifts with an aggregate value in excess of$50 from any single source that could reasonably be known to have a legislative or administrative interest. Source of a Gift OAR 199-005-0030(2) The source of a gift is the ultimate payer(s)of the expense.The person handing out the gift may not be the "source"as defined in statute. You can 46w icials comply w...�. y clearly identifying who the source is. Leg islative/Adm in istrative Interest ORS 244.020(9)"an economic interest,distinctfrom that of the general public,in any matter subject to the decision or vote of the public official acting in the public official's capacity as a public official". 3 Definition of Decision OAR 199-005-0003(2)defines "Decision"as used in ORS 244.020(9)(a)and(b)to mean an act that commits the public body to a particular course of action within the public official's scope of authority and that is connected to the source's economic interest. A decision is not a recommendation or work performed in an advisory capacity. Entertainment The total prohibition on offering or accepting paid expenses for entertainment in ORS 244.025 is gone. However,such expenses are considered to be a gift,so the$50 gift limitcould apply. Gift Exclusions Items which are expressly excluded from the definition of a gift in ORS 244.020(6)(b) may be accepted withc ' A' 4 Gift Exclusion ORS 244.020(6)(b)(C) Gift does not mean... (C)An unsolicited token or award of appreciation in the form of a plaque, trophy,desk item,wall memento, similar item,with a resale value reasonably expected to be less th $25. OAR 199-005-0010(2) Engraved or otherwise personalized items that include a public official's name are deemed to have a resale value under$25,unless the personalized item is made from gold or some other valuable material that would have value over$25 as a raw material. Gift Exclusion ORS 244.020(6)(b)(E) Gift does not mean... (E)Admission provided to,or the cost of food or beverage consumed by,a public official,memberof the household or staff of the public official when accompanying the public official at a reception,meal or meetina held by an organization when the public official is representing a government body. OAR 199-005-0015 The purpose of exclusion(E)is to allow public officials to attend organized, planned events and engage with the members of organizations. It does not author private meals whe P 'r participants engac in discussion. 5 OAR 199-005-0015 The following factors may indicate whether an event falls under the(E) exclusion: 1.)A large number of people or groups are invited.For example,all members of an organization are invited. "Organization"is defined in OAR 199- 005-0001(6)as any entity other than an individual,such as a public body, corporation,or association. FAR 199-005-0015 Factors,continued: 2.)The invitations or programs are sent in advance 3.)The event is publicized 4.)The reception,meal,or meeting is open to the public 5.)Written materials such as a printed program are available. An event does not need all of these,but will have some of these hallmarks,if is within the(E)exclusion "Meeting" OAR 199-005-0001(4) kW A"meeting"is an event that include multiple attendees who are members of an organization or members of the general public who have been invited to the event.The purpose or agenda for the meeting would be included in any advance notice of the event. 6 "Reception" OAR 199- 005-0001(6) 6r. Reception means a social gather. Receptions are often held for the purpose of extending a ceremonial or formal welcome and may include public or private meetings during which guests are honored or welcomed.Food and beverage are often provided,but not as a plated,sit—down meal. Gift Exclusion ORS 244.020(6)(b)(L) Gift does not mean... (L)Food or beverage consumed by a public official or candidate at a reception where the food or beverage is provided as an incidental part of the reception and no cost is placed on the food or beverage. Note:Does not have to be in official capacity Definition of"Incidental' OAR 199-005-0001(3) Secondary or minor,but associated with something more important. Secondary in importance to the time and attention to the main purpose of the avent Food, Lodging &Travel Exclusions ORS 244.020(6)(b)(F)and(H) These two exceptions allow reasonable food, lodging and travel expenses in limited and specific situations when a public official will be representing his public body. Travel is allowed for so speaking engagement conventions,and fact fi missions. 7 Gift Exclusion ORS 244.020(6)(b)(F) Gift does not mean... (F)Reasonable food,lodging and travel expenses when paid by: Government entity,Native American Tribe,membership organization,or non-profit 501(C)(3)organizations for attendance at: Convention Fact-finding mission/tr Meeting where ached participate-speak,pa discussion or represent government For Attendance At" The(F)exclusion in ORS 244.020(6)(b)allows expenses,but only those expenses which are needed"for attendance at"a convention, fact-finding mission,conference,or meeting. Could be Would not be allowed under allowed under exclusion(Fl exclusion(Fl Airfare Golf Hotel stay Massage at during hotel meeting • Additional night's Mileage/rental stay car • Extra Meals excursions Gift Exclusion ORS 244.020(6)(b)(H) Gift does not mean... (H)Reasonable food,lodging and travel expenses fora public official and a relative when... Representing the government agency on"officially sanctioned" Trade-promotion Fact-finding miss Negotiations Economicdevelo 8 Officially Sanctioned OAR 199- 005-0020(3)(b) "Officially sanctioned"or"officially designated"means: "Written approval by a the public body or by a person authorized by the public body to provide that approval.Unless the public body determines otherwise, the written notice from the following is sufficient to constitute an officially sanctioned or officially designated activity under ORS 244.020(6)(b)(H): The President of the Senate,Speaker of the House,majority and minority leader of either chamber or appointed committees of the Legislative Assembly Fact Finding Mission OAR 199-005-0001(2) A fact finding mission is: "Any activity related to a cultural or educational purpose,or any activity aimed at providing intergovernmental assistance,such as for the purpose of international aid or sharing best practices,or developing intergovernmental relationships directly related to the public official's duties. The sponsor of a fact finding mission should be directly and immediately associated with the event or location being visited." Notices of Expenses Paid ORS 244.100(1) The provider of expenses"exceeding $50 for an event described in ORS 244.020(6)(b)(F)shall notify the public official in writing of the amount of the expense"within 10 days after the date the expenses are incurred. Public officials who file an annual Statement of Economic Interest must list the value of all items received under both(F)and(H). You can helpthem do this by providing notice of both. 9 Oregon Government Ethics Commission ■ The Commission believes it is most successful when it helps public officials avoid conduct that violates statute. . You are welcome to ask any questions you have about the statutes prior to taking action that may violate the law. "Just send me a fax or send me a letter,or give me a call—that would even be better'Lyrics to I'm Ahight by SoDm Messina FAQuestions? Call Us! (503)378-5105 OGEC does not have an an automatic phone tree. A real person will pick UP. 10 OREGON GOVERNMENT ETHICS COMMISSION TRAINING April 11, 2012 3:00 pm City of Tigard Conflicts of Interest Objectives • Be able to identify statutory conflicts of interest Know how the law requires you to respond when you have a statutory conflict of interest • Have an understanding of how to convene an executive session Review some topics that are not allowed to be considered in an executive session Safeguard of the Public Trust "The Legislative Assembly declares that service as a public official is a public trust,and that as one safeguard for that trust,the people require all public officials to comply with the applicable provisions of this chapter."ORS 244.010(1) 1 You Are a Public Oficial A public official is any person who is "serving the State of Oregon or any of its political subdivisions or any other public body as defined in ORS 174.109 as an elected official, appointed official,employee or agent,irrespective of whether the person is compensated for the �. services." ORS 244.020(14) t Conflict of Interest In brief,a public official is met with a conflict of interest when participating in an official action could result in a financial benefit or detriment to the public official,a relative of the public official or a business with which either are associated. Conflicts of Interest Statutory conflicts of interest have three components: 1.An action,decision,or recommendation made in the official capacity which causes 2.A private pecuniary benefit or detriment for 3.The public official,the public official's relatives,or a business associated with the public official or the public official's relative. 2 Conflicts of Interest -- — -----------_ Many of these words have a specific meaning in statute. Reviewing the definitions of some of these words will help us understand the statute more clearly. Definition: Decision oAR igs-(�3(2) Decision means: An act that commits the public body to a particular course of action Decision is not: A recommendation or work performed in an advisory capacity. Definition: Pecuniary Benefit Pecuniary benefit Benefit measureable in terms of money. Pecuniary detriment Loss measurable in terms of money. 3 Definition: Relative ORS 244.020(15) Spouse Children/Stepchildren Siblings/in Law Spouse of Siblings/in law Parents/In law Person for whom the public official have a legal support obligation Person who receives benefits from a public official's public employment Person who provides benefits to public official or candidate from that person's employment Member of Houseboid Although not mentioned in statute,be aware of actions that may result in a financial effect to a member of your household,or the household of any of your relatives. If those household members are economically impacted,it could create either an economic 111 of nefityour re loss to you a one of your relatives,so that � action might present you with a conflict of interest. .aRorukn""`�o1d L ninon: 8usimss ORS 244.020(2) A'business"is:any corporation,partnership, proprietorship,firm,enterprise,franchise, association,organization,self-employed individual and any other legal entity operated for economic gain. ----- - note:public bodies not included A"business'is not:any tax-exempt 501-C non-profit organization,if the public official or a relative of the public official is associatedR s a member or board director or holds a unpai bosition. 4 Definition: Associated With ORS 244.020(3) A person is"associated with'a private business if: the person is a director,officer,owner or employee, or agent of the business;orf a person owns or has owned more than$1000 worth of stock,equity interest,stock options,or debt interest of a private business in the preceding calendar year. A person is"associated with"a publicly held corporation if:the person is an officer or director of the publically traded company,or if the person owns or has owned more than$100,000 worth of stock in the preceding calendar year. Conthcts Of Interest Now that we have reviewed the definitions individually, we can see how they relate together in the conflict of interest statutes. .Actual Conflicts of Interest Actual Conflict of Interest Any action,decision,or recommendation by a public official in their official capacity,the effect of which WOULD be to the private pecuniary gain or detriment of the public official, a relative or household member of the public official,or a business with which any of the above are associated- ORS 244.020(1) If the financial effect of an action is both specific and certain,then that action presents an actual conflict of interest. 5 Example: Actual Conflict of Interest Let's say a public official is going to award a contract. The company that is awarded the contract will receive a specific financial impact-they will be able to do business according the terms of the contract.The companies that are not selected will also see a specific financial impact-they will lose the opportunity to do business according to the terms of the contract. Since awarding the contract will definitely cause those results,then deciding who will receive the contract will cause both a specific and certain financial impact,and could present an actual conflict of interest to a public official. Potential Conflicts of interest Potential Conflict of Interest Any action,decision,or recommendation by a public official in official capacity,the effect of which COULD be to the private pecuniary gain or detriment of the official,relative, or business of official or relative. ORS 244.020(12) If the financial effect of an action is unknown,or if the financial effect might happen but might not,so the effect of that action is not certain,then that situation would present only a potential conflict of interest to a public official. Example: Potential Conflict of Interest Let's say a public official could decide to solicit bids for a contract.The official's brother works for a company that performs the kind of services described in the contract. The financial effects of the contract are specific.A company that wins the bid will do business according to the terms of the contract. However,the effect of opening a bid is uncertain.If a bid is opened,the brother's company might put in a bid,but they might not.Since the financial effects of this decision are specific but uncertain,they do not present an actual conflict of interest to the public official,only a potential conflict of interest. 6 Exception ORS 244.020(12)(a) There is an exception to the Conflict of Interest provisions,if the economic benefit or detriment arises from: (a)An interest or membership in a particular business, industry,occupation or other class required by law as a prerequisite to the holding by the person of the office or position. Exception Example aRs 244.020 uXa) If a member of a state board is required by law to be employed in a specific occupation,such as an accountant or a doctor,then the official actions taken by the board member that affect all accountants or doctors to the same degree would be exempt from the conflict of interest disclosure requirements and participation restrictions. The conflict must arise from the interest or membership in a particular business,industry or occupation to fit within this exception. Exception ORS 244.020(12)(b) Another exception is given if the Conflict of Interest arises from: (b)Any action which would affect to the same degree a class consisting of an industry,occupation or other group with which the public official,their relative,or business with which the person or the person's relative is associated,is a member,or is engaged. Please note:the Oregon Government Ethics Commission is the only body granted the authority in statute to indentify a"group' or"Gass". 7 Exception Example ORS 244.020(12)(b) If a public official works in a particular field,and that official will have the opportunity to vote on an increase in the license fees for that field,but the proposed increase would also effect many other people in that field to the same degree,the Commission could grant a class exemption to the public official,and then the official would be exempt from the conflict of interest disclosure requirements and participation restrictions. The OGEC Commissioners considers the number of people affected to the same degree as the public official when reviewing requests for a class exception. Summary- Conflict of Interest —_To summarize,there are several conditions that must be met in order to create a conflict of interest. 1.)The action must be an official action of a public official 2.)That official action either might result in or will result in a private financial benefit or loss 3.)The private financial result must affect one of the people specified in statute Mat if i arra met vVO a conflict of interest? 8 Appointed, Employed or Volunteer Must provide written notice to the person who appointed or employed them. The notice must describe the nature of the conflict of interest with which they are met. When a public official gives notice of a conflict,the conflict must be recorded in the official records of the public body. An announcement needs to be made on each occasion the conflict of interest is met. The Public BocVs Response When a public official gives notice of a conflict,the notice must be recorded in the official records of the public body. ORS 244.130 The supervisor must respond to the written conflict of interest notice by either assigning someone else to that task or by instructing the employee how to take care of the matter.This response should be in writing. ORS 244.120(1)(c) Officials on Boards of Commisiskwm Elected OffiCiaJs Must publicly announce the nature of the conflict of interest on each occasion the conflict arises. • Must publicly announce potential conflicts of interest,on each occasion before taking action. • Must publicly announce actual conflicts of interest,on each occasion,and refrain from participating in discussion,debate,or voting on the issue out of which the actual conflict arises. 9 Conflict of Interest T An questions on Y conflicts of interest? Results of Violations a Public officials against whom a complaint is filed have both rights and responsibilities • Civil Penalty:Conflict of Interest-$5000 maximum Forfeiture: Twice the amount of any financial benefit realized from a conflict of interest violation Letters of Reprimand,Explanation or Education Public Meetings Law: Executive Session .Provisions m G� 10 Public Meetings Law: Executive Session Provisions The Oregon form of government requires an informed public aware of the deliberations and decisions of governing bodies and the information upon which such decisions were made. [ORS 192.620] -Attorney General's Public Records and Meetings Manual(Jan.2008) Resource Attorney General's Public Records and Meetings Manual The Department of Justice-Publications Section 1162 Court Street NE Salem,OR 97301-4096 www.doi.state.or.us/public records Available in a free online PDF at: htLo://wrNu.doi.state.or.us/pdf/public records and m eetings manual.odf What is an Executive Session? Executive session is any meeting or part of a meeting of a governing body which is closed to certain persons for deliberation on certain matters. A governing body may hold a meeting consisting of only an executive session. The notice requirements are the same as those for any other meeting. 11 Executive Session Provisions Provisions in ORS Chapter 192 allow specific, limited reasons for which a public body may meet in a closed session. Execufive Session Provisions --- - - The law allows you to meet in executive session to.... You May,Meet To... ORS_1.92 fW2)( }}a - Consider the employment of public officers, employees and agents IF: The vacancy has been advertised ., Regular procedures for hiring have been previously adopted The public has had a chance to comment(if a public officer) S also ORS 192.660(7) , Note:Cannot discuss salary [OA—G-PlWWPg Ti] 12 You May Meet To... Consider the dismissal or discipline of,or to hear charges or complaints against an officer, employee, staff member or agent if the individual does not request an open hearing [ORS 192.660(2)(b)] Consider deliberations with persons designated to carry on labor negotiations [ORS 192.660(2)(d)] To conduct deliberations with persons designated to negotiate real property transactions [ORS 192.660(2)(e)] You May Meet To.. Consider information or records that are exempt from disclosure by law,including written advice from your attorney ORS 192.660(2)(x) Consult with your legal counsel regarding your legal rights and duties in regard to current litigation or litigation that is likely to be filed ORS 192.660(2)(h) Consider preliminary negotiations regarding trade or commerce in which the governing body is in competition with other states or nations ORS 192 660(2)(g) You May Meet To... Review or evaluate the performance of an officer,employee, or staff member if the person being reviewed does not request an open hearing ORS s 192_660(2)(i) ote:Cannot discuss salary(OAS-PMM pagelas) Carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments [ORS 192.660(2)6)1 13 You May Beet To... Discuss information about,review,or approve programs related to the security of Thermal power plant Nuclear power plant Radioactive material going to or coming from a nuclear plant The generation,storage,or transport of: ■Electicity ■Hazardous substances ■Gas ■Petroleum products ■Water ■Sewage Telecommunication systems Data transmission ORS 192.660(2)(m) Novy+To Convene An Executive Session You will want to make sure you follow all of the steps,every time. There is a checklist in the Attorney General's Public Meetings Manual, Appendix B-6 How To Convene An Executive Session Presiding officer must identify the statutory authorization for the executive session Must announce the authorization for every topic that you will discuss during that meeting Instruct members of the Media and others 14 Sample Script to Announce an Executive Session The(public body)will now meet in executive session for the purpose of The executive session is held pursuant to ORS 192.660(2)(_), which allows the(public body) to meet in executive session to Ask all but designated parties to leave the room Direct news media not to report Announce that open session will reconvene Example - For example,if you cite ORS 192.660(2)(i) as the authorization to hold an executive session to evaluate an employee,you cannot discuss disciplining that employee at the same time.You can discipline an employee in executive session, but need to announce the separate authorization of ORS 192.660(2)(b)before you do so. (And in this case,must give advance notice to employee,and offer the option to hold both events in public session.) Some Things You Cannot Discuss You cannot convene an executive session to... 15 Some Things You Cannot Discuss Evaluate agency goals,objectives,operations,or directives ORS 192.660(8) Evaluate any directive given to personnel concerning an agency goat,objective,operation,or program. ORS 192.660(8) Conduct or discuss employee performance reviews or discipline without notifying the person being discussed and giving them the option of holding the discussion in open session. ORS 192.660(7) &ORS 192.660(8) Some Things You Cannot Discuss Fill a vacancy of an elected office,public committee, commission or advisory group ORS 192.660(7) Vote or make a final decision ORS 192.660(6) To discuss anything not specified in the public announcement or open meeting Final Decisions- ORS 192.660(6) No final action or final decision can be made in executive session. Consensus can be reached, but no final vote. The purpose of the"final decision"requirement is to allow the public to know the result of the discussions. [AG Public Meetings Manual,pg 1491 Must take final vote in open session. 16 The Results of Violations The law provides for certain recourse, sanctions or penalties when the executive session provisions are violated. The Results of ViDlabon Any decision made while in violation shall be voidable. The governing body must reconvene and reinstate the decision while in compliance with the executive session provisions. The decision will be effective from it's initial adoption. The Results of Violation Any person affected by a decision of a governing body may commence a suit in circuit court within 60 days of when the decision became public record. Intentional disregard of the law or willful misconduct by a quorum of the members of the ovein9�dy ------ -- -� Members shall be jointly and severally liable. , 17 The Results of Violation - Any person may file a complaint with OGEC. OGEC may investigate and find a violation, and impose any of these penalties: c Civil Penalty=up to$1000 per violation o Letters of reprimand, explanation or education ORS 244.350(5) About the Oregon Government Ethics Cornmission OGEC administers the executive session provisions.Any member of the public may file a complaint about actions done in executive session for up to four years from the date the action was done. More than half of the complaints that were investigated in 2011 were complaints about executive sessions. Any Questions on Executive Session? 18 Oregon Government Ethics Commission The Commission believes it is most successful when it helps public officials avoid conduct that violates statute. You are welcome to ask any questions you have about the statute prior to taking any action that may violate the law. 'Just send me a fax,or send me a letter,orgii a me a call—that wouldeven 6e better' Lyncs to I'm Ainght by JoDee Messina Resources and Information Oregon Government Ethics Commission 3218 Pringle Rd SE,Suite 220 Salem, OR 97302 (503)378-5105 (503)373-1456—Fax oqec.mail state.or.us—E-mail ogec.state.or.LIS-Web Oregon Government Ethics Law The End 19 City of Tigard TIGARD Transportation Advisory Committee [TTAC] Summary Wednesday,May 02,2012, 6:30 PM—8:30 PM Tigard Library,2nd Floor Con£ Room- 13500 SW Hall Blvd,Tigard, Oregon MEMBERS PRESENT (9): Steven Bass (Chair); Karen Hughart (Vice Chair); Don Schmidt;Evelyn Murphy;Jennifer Stanfield;Mike Stevenson; Don Schmidt;Shane Brown,alternate;Mark Bogert,alternate. MEMBERS ABSENT (3): Christopher Warren; Basil Christopher; Dennis Mitchell. OTHERS PRESENT (2): Art Crino, citizen;Aaron Boyce,citizen. STAFF PRESENT (4): Judith Gray, Sr. Transportation Planner;Michael McCarthy, Sr. Project Engineer; Shelley LaBarre,Sr. Administrative Specialist;Sam Tilley,Planning Project assistant. 1. Call to Order—Chair Steve Bass called the meeting to order at 6:33 p.m. 2. Roll Call—Shelley LaBarre called roll. A quorum was present. 3. Consider summary of April 4th meeting— The meeting summary was reviewed. Chairman Bass motioned for approval,Jennifer Stanfield seconded.The summary-was approved. 4. Visitor Comments. Citizen Art Critic, requested information about Wal-Mart. Staff will follow up with Mr. Crino on an individual basis, due to a full meeting agenda. Citizen Aaron Boyce attended to learn more about TTAC and current transportation planning in Tigard and to clarify information which he will communicate back to his community. 5. City Budget process update. Staff reviewed the general facts about the budget and suggested that those interested in commenting on the budget attend the public hearings and sign up to comment on the record. The City manager's budget update is included in the TTAC May packet. Capital projects impacts were briefly covered. 1:\'Transportation.-Advisory Cominittee\2012\06-06-12\02-TTAC_5-2-12_\leering SummaryFor Approval.docs Page 1 of 3 6. Upcoming joint workshop with City Council. The annual joint meeting between TTAC and the council is scheduled for July 17`;',2012.TTAC members who attended last year's session gave a brief recap of the process. Staff asked TTAC to begin to think about what information should be included in an annual summary for council. Contents for the summary will be further discussed at the June TTAC meeting. 7. SW Corridor Plan/HCT Land Use Plan Staff reviewed how the SW Corridor Plan is related to the HCT plan.TTAC formed the core of the Citizens Advisory Committee (CAC) that worked on the HCT land use plan.The final report is now completed,in draft form.The report will be on the agenda for the May 15,2012,joint meeting between the Planning Commission and City Council.TTAC members are invited and encouraged to attend. The public involvement structure for the Southwest Corridor Plan is evolving. Staff expressed the challenges of defining public involvement on this complex planning endeavor partly because Tigard's CAC already completed its work on the Land Use Plan. Other cities are still working on theirs and having current C ACs to work with.For Tigard,the Connections Team-Will serve as a public engagement forum to have input into this regional process.TTAC (several members) are invited to be active on Connections Team.The goal is to remain flexible and encourage broad and meaningful involvement in the regional plan.Future events will be scheduled when more is known about the regional schedule. 8. Work session on potential Transit Service Improvements Last year Triplet staff visited TTAC. There was conversation about areas that need better transit. At the joint meeting with Council in June 2011,it was determined that it would be appropriate for TTAC to identifl,needed transit improvements for Tigard,and share those with TriMet. Given the on-going SW Corridor Plan,it is possible that this information could be used to develop and evaluate transit options. Staff directed a workshop-style brainstorming session to capture ideas,values and priorities regarding transit needs and improvements in Tigard.Three teams discussed and captured their input on maps of current Tigard's transportation system. Citizen guests participated,along with staff and TTAC members. Staff posed the following questions: • What are the areas that should have a new transit link(blue). • What are the areas that should have a possible HCT route (orange). • Are there areas not identified on the map that should be considered for potential transit connections?(purple). • Where should park&ride lots be located? • Participants were also invited to make other comments or notes on the maps. Input will be consolidated then brought back to TTAC for further discussion. Staff will forward the input to SW Corridor Plan.Timing may be constrained by the regional planning schedule. 9. Project Updates/Announcements MSTIP Update and Upcoming road/closure projects—Mike McCarthy gave a briefing on MSTIP projects and upcoming road closure and slurry projects. 1:\Transportation advisory Committee\2012\06-06-12\02-TTAC_5-2-12_1\feeting SwnmaryFor Approval.docx Page 2 of 3 10. Adjourn— Jennifer Stanfield motioned to adjourn. Don Schmidt seconded the motion.The meeting adjourned at 8:09 p.m.. Shelley LaBa e, r1C Secrctary ATTEST: Steven Bass,Chairman The next TTAC meeting will be held on Wednesday,June 06,2012 at the Tigard Library 2"d Floor Conference Room, 13500 SW Hall Blvd.from 6:30pm - 8.30pm. 1:\Transportation:ldvisoi-r=Committee\2012\06-06-12\02-TT.�C_3-2-12_Meeting Summarx'For.lpprovAdocx Page 3 of 3 0-IFCONCEPTUAL TIMELINE: ! City of Tigard/SW Corridor Coordination Timeline Tigard HCT SW Corridor Plan Land Use Plan 2011 Community Planning Activities Project Charter January Vision Statements Goals and Objectives February Evaluation Criteria March April Draft Report Develop Wide Range of Strategies May . Consultant Presentation June . Final Report, Council Actions N r O N July Develop Packages of Strategies August September INDEPENDENT Tigard Priorities Evaluate and Prioritize Packages (e.g.. Tigard Triangle October master plan, downtown connectivity plan) November - STRATEGIC Identify Commitments and Supports Tigard Implementation Strategy December Preferences for HCT Station (e.g., New land use types, funding strategies) 2013 COORDINATED OTC/ODOT Part of METRO Regional Actions TRIMET (e.g.. adopt highway CITIES performance measures) COUNTIES . = City Council Meeting *= Connections Team Event V K., HCT Land Use Plan — Next Steps ==momSmall Group Sessions Joint Workshop — CC & PC Future Council Meeting Implementing Actions April 30— May 10 May 15 July Next 3-12 Months Review/Clarify Draft Report Final Report Staff and Planning Commission Meeting with staff to review Consultant presentation of Staff will present a revised report, Staff will work with the planning project, draft report and next steps. HCT Land Use Plan concepts. incorporating City Council and commission to identify and refine Planning Commission input. specific land use and transportation amendments needed to achieve the Purpose Purpose station community concept(s). ► Understand the report. ► Present community concepts Purpose ► Understand what is being developed through the HCT ► City Council will be asked to Potential Implementing Actions asked of City Council and Land Use process. approve a resolution "accepting Planning Commission. ► Explain how the concepts the Final Concepts to inform ► New land use designations for ► Identifyclarifying address community values future implementation potential station communities y g questions. and priorities. actions and further Tigard's and other areas. participation in the Southwest ► Triangle master planning (TGM ► Discuss potential implementing Corridor Plan." Suggested Focus Questions actions and policy changes. application}. ► City Council will be asked for ► Development code changes. g 1. Does the plan reflect ► Receive input from Council and direction on implementing es. community values? Planning Commission to finalize actions to further Tigard ► New parks and open spaces. 2.Are you comfortable accepting the report. priorities with based on the ► TSP amendments. this plan as a guideline to Concepts in the HCT Land implementing actions? Use Plan. ► Complete Main Street Green Street. 3. What additional items should we pay attention to as we ► Adopt Downtown Connectivity/ move into implementing Implementation Plan. actions? ► Implement new funding strategies. Tigard HCT Land tlse Plan M Public Involvement Summary High Capacity Transit Land Use Plan Mobility, Prosperity and Choice Throughout the High Capacity Land Use Plan process we have In short, what we have heard is that received significant and incredibly valuable input from the community. we come from different backgrounds, We have heard a variety of thoughts, some quite different from others and have different needs, but we share and yet, some common themes have emerged. some common values and visions for our community. What We've Heard Many things are working and / Natural areas are vital and / We want mobility. people want to preserve them, more are needed. The ability to get around easily like the existing residential whether by car, bus, foot or bicycle. neighborhoods. ► People want areas with a sense of identity and that are ► We want prosperity. People want communities destinations. A community where all of our people where they feel safe getting 1 People want easier access can comfortably live, work and play around on foot, bike, transit to local businesses and and where the built and natural and in cars. restaurants. environments encourage, rather Some of our busiest roads than inhibit, economic development. (Pacific Highway/99W, 1 There is a need for public Highway 217, Interstate-5, transportation improvements We want choice. Scholls Ferry Road) are in all areas, not just along Opportunities to live in different valued, but are also viewed as Pacific Highway/99W. types of housing based on our barriers to livability. personal needs, depending on our comfort level and the stage of life we may be in. Beaverton SW S_diottsfart'1 4 217 c Portland Tigard - v syy Wa1nu1 SL � Clackamas e, `( — County a 99W m Lake Oswego 3 SW Gaarde St SW McDonald St. w Washingte SW Bonita Rd. County q {{ �4 y � SW Durham Rd ��y��• King City Durham J Tigard residents review plans at the project design workshop held in May 2011.Photo by Doug Vorwaller. Public Involvement Summary r ACTIVITY DESCRIPTION PARTICIPANTS Stakeholder Interviews Staff conducted one-on-one interviews with project stakeholders. 45 HCT Land Use Council-appointed citizen's committee served in an advisory role throughout planning 13 Citizen's Advisory Committee process,five meetings held. Cityscape Articles Articles appeared in eight city newsletters providing project information and updates. Citywide distribution Project Newsletters Electronic newsletters distributed through Community Development Listsery provided 141 members project updates and ways for citizens to get involved. (as of 4/1/2012) Planning Ahead Articles with project updates;distributed through Community 141 members Newsletter Article Development Listsery and at community events. (as of 4/1/2012) Project Website Website includes reports,articles,and videos/meeting summaries from CAC 2,515 hits meetings. (as of 4/1/2012) Website comments Comments received from online feedback form. 17 PROJECT" 1 1 ' 1 EVENTS 34 afternoon Afternoon participants used interactive mapping tool to describe station communities participants Design Workshop(s) they would like to see. More"low tech"sketching tools were used in the evening,for (TAC) the same task. 36 evening participants HCT Land Use Plan Open House Metro facilitated separate discussions with Tigard&Summerfield stakeholders. 35 Discussion Groups Metro facilitated separate discussions with Tigard&Summerfield stakeholders. 20 Tigard Connections Team Open event at Tigard Public Library to engage community members in SW Corridor 21 Kickoff Event Plan participation. OUTSIDE Tigard Balloon Festival A table was staffed to provide project information to festival participants,and to solicit ideas and feedback. Tigard Area Farmer's Market A table was staffed to provide project information to market participants,and to solicit ideas and feedback. City Center Advisory Commission Staff presentation and committee discussion. 9 Pedestrian and Bicycle Subcommittee of the Tigard Transportation Staff presentation and subcommittee discussion. 8 Advisory Committee CPO 4K(King City and Vicinity) Staff presentation and question and answer session with community planning 20 Presentation organization. CPO 4M(Metzger) Staff presentation and question and answer session with community planning 7 Presentation organization. King City Council Meeting Staff presentation and question and answer sessions with elected officials and 15 Presentation public. Summerfield Coffee Discussion Staff presentation and question and answer session with community members. 13 Tualatin Planning Commission Staff presentation and question and answer session with planning commissioners 9 Presentation and public.