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City Council Packet - 06/12/2012
a TIGARD City of Tigard TIGARD CITY COUNCIL BUSINESS MEETING June 12, 2012 COUNCIL MEETING WILL BE TELEVISED I: \Design & Communications \Donna \City Council \ccpktl 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard or.gov q City of Tigard Tigard Business Meeting - Agenda TIGARD TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD AND CITY CENTER DEVELOPMENT AGENCY MEETING DATE AND TIME: June 12, 2012 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION A. Briefing on an Intergovernmental Agreement with Oregon Department of Transportation Regarding Main Street Gateways and Fanno Creek Trail I B. Briefing on the Proposed Intergovernmental Agreement with Clean Water Services to Develop a Plan District for the Durham Wastewater Treatment Facility C. Administrative Items • Supplemental Packet Information for Business Meeting Agenda Items (Finance Director LaFrance will refer to and explain these handouts during the business meeting.): • Updates to Master Fees and Charges Schedule, Pages 22 and 26 (Agenda Item No. 10) • Technical Adjustments 1 -4 to the 2012 -13 Adopted Budget (Agenda Item No. 12) • June 7, 2012 Memorandum (sent in the June 8 Council Newsletter) from Sr. Management Analyst Collins Regarding Technical Adjustment #4 • Council/City Center Development Agency (CCDA) Calendar • June 19 - Workshop Meeting - Canceled • June 26 - Business Meeting - 6:30 p.m. Study Session/7:30 p.m. Business Meeting • July - Beginning of City Hall offices open 8 a.m. to 6 p.m., Monday through Thursday; Closed on Fridays • July 3 - CCDA Meeting - 6:30 p.m. • July 4 - 4th of July Holiday - City Offices Closed • July 10 - Business Meeting - 6:30 p.m. Study Session/7:30 p.m. Business Meeting • July 17 - Workshop Meeting - 6:30 p.m. • July 24 - Business Meeting - 6:30 p.m. Study Session/7:30 p.m. Business Meeting • August 7 - CCDA Meeting Canceled - National Night Out • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Study Session - Page 1 7:30 PM BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications & Liaison Reports: Councilor Buehner E. Call to Council and Staff for Non - Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) 7:35 p.m. - estimated time A. Follow -up to Previous Citizen Communication B. Tigard Area Chamber of Commerce - Report from Chamber CEO Debi Mollahan C. Citizen Communication — Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) - These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 7:40 p.m. - estimated time A. Approve City Council Meeting Minutes for: 1. April 24, 2012 2. May 8, 2012 B. Receive and File: 1. Council Calendar 2. Tentative Agenda C. Receive and File: 2011 Annual Solid Waste Financial Report D. Local Contract Review Board: 1. Award Contract for Services Related to the Printing and Mailing of the City's Monthly Cityscape Newsletter to Precision Graphics 2. Authorize the Mayor to Execute an Intergovernmental Agreement with the Oregon Department of Transportation Regarding the Construction and Maintenance of Main Street Gateways and Fanno Creek Trail Business Meeting - Page 1 3. Authorize City Manager to Execute Intergovernmental Agreement with Clean Water Services to Jointly Prepare and Propose a Plan District Designation for Clean Water Services Property Occupied by Durham Advanced Wastewater Treatment Facility RESOLUTION NO. 12 -17 - A RESOLUTION OF THE CITY COUNCIL APPROVING AN AGREEMENT WITH CLEAN WATER SERVICES TO ESTABLISH A CITY PLAN DISTRICT ASSOCIATED WITH THE DURHAM ADVANCED WASTEWATER TREATMENT FACILITIES • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council /City Center Development Agency has voted on those items which do not need discussion. 4. INFORMATIONAL PUBLIC HEARING: CONSIDER A RESOLUTION ADOPTING PARK SYSTEM DEVELOPMENT CHARGE (SDC) METHODOLOGY 7:45 p.m. - estimated time • Open Public Hearing - Council President Buehner • Staff Report • Public Testimony • Proponents • Opponents • Staff Recommendation • Close Public Hearing - Council President Buehner • Council Discussion and Consideration (Resolution No. 12 -18) RESOLUTION NO. 12 -18 - A RESOLUTION ADOPTING PARK SYSTEM DEVELOPMENT CHARGE (SDC) METHODOLOGY 5. PUBLIC COMMENT ITEM: CONSIDER AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 15.06.100 TO CLARIFY PAYMENT SCHEDULES AND INCREASE ELECTRIC FRANCHISE FEE 1.5 PERCENT 8:15 p.m. - estimated time • Staff Report • Accept Public Comments • Staff Recommendation • Council Discussion • Council Consideration - Ordinance No. 12 -04 ORDINANCE NO. 12 -04 - AN ORDINANCE AMENDING THE TIGARD MUNICIPAL CODE SECTION 15.06.100 TO CLARIFY THE PAYMENT SCHEDULE APPLICABLE TO THE RIGHT -OF -WAY USAGE FEE, AND TO INCREASE THE FEE APPLICABLE TO ELECTRIC UTILITIES OPERATING IN THE CITY 6. PUBLIC COMMENT ITEM: CONSIDER AN ORDINANCE AMENDING PGE FRANCHISE ORDINANCE TO RECOGNIZE IMPLEMENTATION OF 1.5 PERCENT FRANCHISE FEE INCREASE 8:25 p.m. - estimated time • Staff Report • Accept Public Comments • Staff Recommendation • Council Discussion • Council Consideration - Ordinance No. 12 -05 Business Meeting - Page 2 ORDINANCE NO. 12 -05 - AN ORDINANCE IMPOSING A PRIVILEGE TAX ON PORTLAND GENERAL ELECTRIC COMPANY FOR USE OF CITY RIGHTS OF WAY IN THE PROVISION OF ELECTRIC SERVICE 7. CONSIDER A RESOLUTION ENDORSING THE SUBMITTAL OF A TRANSPORTATION AND GROWTH MANAGEMENT (TGM) GRANT APPLICATION FOR DEVELOPMENT OF A TIGARD TRIANGLE AREA PLAN 8:35 p.m. - estimated time • Staff Report • Council Discussion • Council Consideration - Resolution No. 12 -19 RESOLUTION NO. 12 -19 - A RESOLUTION SUPPORTING A TRANSPORTATION AND GROWTH MANAGEMENT GRANT APPLICATION FOR THE TIGARD TRIANGLE AREA MASTER PLAN 8. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE - SHARED REVENUES 8:40 p.m. - estimated time • Open Public Hearing - Council President Buehner • Summation by Finance and Information Services Staff • Public Testimony • Staff Recommendation • Council Discussion • Close Public Hearing - Council President Buehner • Council Consideration - Resolution No. 12 -20 RESOLUTION NO 12 -20 - A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES 9. PUBLIC HEARING - CONSIDER A RESOLUTION DECLARING THE CITY OF TIGARD'S ELECTION TO RECEIVE STATE REVENUE SHARING 8:45 p.m. - estimated time • Open Public Hearing - Council President Buehner . • Summation by Finance and Information Services Staff • Public Testimony • Staff Recommendation • Council Discussion • Close Public Hearing - Council President Buehner • Council Consideration - Resolution No. 12 -21 RESOLUTION NO. 12 -21 - A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Business Meeting - Page 3 10. CONSIDER A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE REPLACING RESOLUTION NO. 11 -22 AND ALL SUBSEQUENT AMENDMENTS TO DATE 8:50 p.m. - estimated time • Staff Report - Finance and Information Services • Council Discussion • Council Consideration - Resolution No. 12 -22 RESOLUTION NO. 12 -22 - A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO 11 -22 AND ALL SUBSEQUENT AMENDMENTS TO DATE 11. CONSIDER A MOTION AMENDING THE CITY MANAGER EMPLOYMENT AGREEMENT 9:00 p.m. - estimated time • Staff Report • Council Discussion • Council Consideration: Motion to amend the city manager employment agreement to reflect salary changes to implement the 2012 -13 budget. 12. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE CITY OF TIGARD FISCAL YEAR 2012 -2013 BUDGET, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) 9:05 p.m. - estimated time • Open Public Hearing - Council President Buehner • Declarations or Challenges: Does any council member wish to declare or discuss a conflict of interest or abstention. • Staff Report: Finance and Information Services Staff • Public Testimony • Staff Recommendation • Council Discussion • Close Public Hearing - Council President Buehner • Council Consideration - Resolution No. 12 -23 RESOLUTION NO. 12 -23 - A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE APPROVED BUDGET, with adjustments, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2013 Business Meeting - Page 4 CITY CENTER DEVELOPMENT AGENCY MEETING - FY 2012 -13 BUDGET ADOPTION 13. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE FISCAL YEAR 2012 -2013 CITY CENTER DEVELOPMENT AGENCY BUDGET, WITH ADJUSTMENTS, MAKING APPROPRIATIONS, AND IMPOSING AND CATEGORIZING TAXES 9:20 p.m. - estimated time • Open Public Hearing - CCDA Director Buehner • Declarations or Challenges: Does any CCDA board member wish to declare or discuss a conflict of interest or abstention. • Staff Report: Finance and Information Services Staff • Public Testimony • Staff Recommendation • CCDA Questions • Close Public Hearing - CCDA Director Buehner • CCDA Consideration - Resolution No. 12 -01 CCDA RESOLUTION NO. 12 -01 - A RESOLUTION ADOPTING THE FISCAL YEAR 2012 -2013 BUDGET, WITH ADJUSTMENTS, MAKING APPROPRIATIONS, AND IMPOSING AND CATEGORIZING TAXES 14. COUNCIL LIAISON REPORTS 15. NON AGENDA ITEMS 16. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 17. ADJOURNMENT 9:30 p.m. - estimated time Business Meeting - Page 5 Stud Sessi.vn, AIS -846 A. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): 10 Minutes Agenda Title: Briefing on an Intergovernmental Agreement with Oregon Department of Transportation Regarding Main Street Gateways and Fanno Creek Trail Prepared For: Kim McMillan Submitted By: Greer Gaston, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Mtg - Study Sess. Information ISSUE The council will be briefed on an intergovernmental agreement (IGA) with Oregon Department of Transportation (ODOT) regarding the construction and maintenance of Main Street gateways and Fanno Creek Trail. STAFF RECOMMENDATION / ACTION REQUEST No action is requested during this study session briefing; consideration of the IGA appears on the council's consent agenda. KEY FACTS AND INFORMATION SUMMARY Background • Staff is working on two projects in or near Downtown Tigard —the Main Street Green Street project and the Fanno Creek Trail project (from Main Street to Grant Avenue). Each project involves construction within an ODOT right -of -way and /or easement. • The Main Street Green Street project includes improvements on Main Street at the north and south intersections with Pacific Highway. The improvements, which will be located in ODOT's right -of -way, include enhanced landscaping, stone gateway signage and lighting. • The Fanno Creek Trail project includes improvements to a segment of trail which goes under the Pacific Highway overpass. The trail is in poor condition and is slated to be replaced. The city also plans to add lighting to the under - structure of Pacific Highway to illuminate the trail. The trail segment is located within an ODOT -held easement and in ODOT's right -of -way. • ODOT has indicated the city may construct the gateway and trail improvements if: • The city obtains a right -of -way permit(s) from ODOT. • The city executes the attached IGA. Summary of the IGA Under the IGA, the city: • Is responsible for all project costs. • Agrees to complete the projects within five years. • Has sole responsibility for the maintenance of the improvements. • Will pay all utility costs arising from the improvements. • Must comply with ODOT's insurance requirements. OTHER ALTERNATIVES The council could decide not to enter into the IGA, and the city would not construct the gateway and trail improvements. ODOT requires an IGA for improvements to be constructed in its right -of -way /easement. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS 2012 Council Goal I.c. — "Deliver on the promise of the voter - approved park bond by identifying all acquisition opportunities and completing the majority of park land acquisitions and improvements by the end of 2012." The trail project is one of the improvements that will be funded, in part, by proceeds from the park bond. Long -Term Council Goal — "Continue implementing the Downtown Urban Renewal Plan." The gateway and trail improvements are consistent with the City Center Urban Renewal Plan and the Tigard Downtown Improvement Plan. DATES OF PREVIOUS CONSIDERATION This is the first time this IGA has come before the council. Fiscal Impact Cost: 0 Budgeted (yes or no): N/A Where Budgeted (department /program): N/A Additional Fiscal Notes: There is no direct fiscal impact associated with this IGA. Assuming the IGA is approved, and the Main Street Green Street and Fanno Creek Trail projects move forward, the city will be responsible for all construction costs along with future costs to maintain the landscaping, signage, trail and lighting. Both the Main Street Green Street and Fanno Creek Trail projects are included in the city's 2011 -2016 Capital Improvement Plan and in the proposed 2012 -2017 Capital Improvement Plan. Attachments Misc. Contract & Agreement No. 28,303 MAINTENANCE AGREEMENT 99W at Main Street Gateway Treatments City of Tigard THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "ODOT;" and the City of Tigard, acting through its elected officials, hereinafter referred to as "City," both herein referred to individually or collectively as "Party" or "Parties." RECITALS 1. Pacific West Highway, also known as OR 99W, is a part of the state highway system under the jurisdiction and control of the Oregon Transportation Commission (OTC). SW Main Street is a part of the city street system under the jurisdiction of City. 2. By the authority granted in Oregon Revised Statutes (ORS) 190.110, state agencies may enter into agreements with units of local government for the performance of any or all functions and activities that a Party to the agreement, its officers, or agents have the authority to perform. 3. City is constructing gateway improvements on both ends of SW Main Street and making improvements on the Fanno Creek Trail underneath the 99W bridge structure. The improvements and lighting will touch and affect 99W and will require continued maintenance work after construction and installation is complete. NOW THEREFORE, the premises being in general as stated in the foregoing Recitals, it is agreed by and between the Parties hereto as follows: TERMS OF AGREEMENT 1. Under such authority, ODOT and City agree to City's construction of gateway improvements on SW Main Street at the north and south intersections of 99W, and City's replacement of the pavement trail with an eight (8) foot wide concrete pathway and lighting along the Fanno Creek Trail underneath the 99W bridge structure from Main Street to George Morlan Plumbing hereinafter referred to as "Project." The gateway improvements shall include trees and other plantings, irrigation facilities, entry signs, lighting, and artwork or gateway features. The Parties agree to abide by the maintenance responsibilities for the landscape improvements made on 99W and the intersection of SW Main Street and the maintenance responsibilities associated with the reconstruction of the trail underneath 99W from SW Main Street to George Morlan Plumbing. The location of the area described in this Agreement is approximately as shown on the sketch map attached hereto, marked Exhibit A, and by this reference made a part hereof. 2. City shall be responsible for all construction, maintenance, water, and electrical costs for the Project. City /ODOT Agreement No. 28,303 3. This Agreement shall become effective on the date all required signatures are obtained and shall remain in effect for the purpose of ongoing maintenance responsibilities for the useful life of the facilities constructed as part of the Project or until ODOT requires the right of way for roadway purposes. The useful life is defined as twenty (20) calendar years. The Project shall be completed within five (5) calendar years following the date of final execution of this Agreement by both Parties. CITY OBLIGATIONS 1. Upon obtaining a permit to "Occupy or Perform Operations upon a ODOT Highway" from assigned ODOT District 2B Project Manager, the City shall, at no cost to ODOT, be responsible for construction, maintenance, any necessary replacement, electrical costs, and water for any landscape improvements, art, or gateway features constructed on both ends of SW Main Street at the intersection of 99W, and for the replacement of the asphalt trail and lighting installed underneath the 99W bridge from SW Main Street to George Morlan Plumbing building location within the Project limits on ODOT right of way. City shall submit a list of all plantings City intends to be planted for the Project for ODOT approval. 2. City agrees to comply with all provisions of ODOT issued permits and shall require its contractors, subcontractors, or consultants performing work on the Project within state right of way to comply with such provisions. 3. City shall, upon ODOT's written review and concurrence of final plans, prepare the contract and bidding documents, advertise for construction bid proposals, award all contracts, pay all contractor costs, furnish all construction engineering, field testing of materials, technical inspection, and Project manager services for administration of the contract. 4. The Project shall be maintained at the same level of service as are similar City facilities, with the following exceptions as applicable to the Project: a. To meet the sight distance needs on OR 99W the following shall be maintained as follows: roadside vegetation shall be no higher than eighteen (18) inches; there shall be few obstructions in the clear zone; and vegetation shall not impede traffic movement and operation along the Highways. b. Maintenance of landscape shall include replacement of dead or dying plants and trees, removal of litter, removal of weeds or weed control, removal of plants ODOT has determined to be target weed or invasive species, and tree trimming to maintain a seventeen (17) foot clear zone in the travel lane, leaf removal, mulching, and irrigation for healthy sustainability of plantings. 2 City /ODOT Agreement No. 28,303 c. To ensure safety of the traveling public, the trees planted and maintained by City within the Project boundaries shall not block, impede or unreasonably limit the peripheral vantage point of the driving public. 5. City will maintain, at no cost to ODOT, the Fanno Creek Trail that runs on ODOT right of way at the same level of service as the rest of the trail. This includes sweeping, signage, plant pruning and lighting. 6. City shall, at no cost to ODOT, be responsible for 100 percent of maintenance, water, and electrical costs associated with the Project. City shall ensure that the water and power companies send water and electrical bills directly to City. All water and electrical systems necessary to maintain the Project shall be separate from ODOT systems. 7. Illumination Maintenance shall meet ODOT's current illumination policy, available through the District 2B or Region 1 Traffic section. Illumination installation shall meet current ODOT standards of construction practice and current illumination policy. 8. City shall be responsible for 100 percent of any maintenance and electrical energy costs associated with the lighting installed as a part of the City illumination plan for the Project. City shall request that the power company shall send power bills directly to City. 9. City certifies that no right of way acquisition for the state highway is required for this Project. 10. City shall comply with all federal, state, and local laws, regulations, executive orders and, ordinances applicable to the work under this Agreement, including, without limitation, the provisions of ORS 279C.505, 279C.515, 279C.520, 279C.530 and 279B.270 incorporated herein by reference and made a part hereof. Without limiting the generality of the foregoing, City expressly agrees to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Title V and Section 504 of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and administrative rules established pursuant to the foregoing laws; and (v) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules, and regulations. 11. City shall construct the Project in accordance with the requirements of ORS 276.071 including the public contracting laws within ORS Chapters 279A, 279B, and 279C. 12. If City chooses to assign its contracting responsibilities to a consultant or contractor, City shall inform the consultant or contractor of the requirements of ORS 276.071, to ensure that the public contracting laws within ORS Chapters 279A, 279B, and 279C are followed. 13. City shall, without expense to ODOT, take all steps necessary to effectively protect the adjacent ODOT transportation facilities from any damage or incident from City 3 City /ODOT Agreement No. 28,303 activities within the Project area. City shall be liable to and shall reimburse ODOT for any damage to ODOT's facilities resulting from or reasonably attributed to City's installation, repair, or landscape maintenance for the Project. 14. City shall perform the service under this Agreement as an independent contractor and shall be exclusively responsible for all costs and expenses related to its employment of individuals to perform the work under this Agreement, including, but not limited to, retirement contributions, workers compensation, unemployment taxes, and state and federal income tax withholdings. Nothing herein is intended, nor shall it be construed, to create between the Parties any relationship of principal and agent, partnership, joint venture or any similar relationship, and each Party hereby specifically disclaims any such relationship. 15.All employers, including City, that employ subject workers who work under this Agreement in the ODOT of Oregon shall comply with ORS 656.017 and provide the required Workers' Compensation coverage unless such employers are exempt under ORS 656.126. Employers Liability insurance with coverage limits of not less than $500,000 must be included. City shall ensure that each of its contractors complies with these requirements. 16. City shall require its contractor(s) and subcontractor(s) that are not units of local government as defined in ORS 190.003, if any, to indemnify, defend, save and hold harmless the ODOT of Oregon, Oregon Transportation Commission and its members, Department of Transportation and its officers, employees and agents from and against any and all claims, actions, liabilities, damages, losses, or expenses, including attorneys' fees, arising from a tort, as now or hereafter defined in ORS 30.260, caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of City's contractor or any of the officers, agents, employees or subcontractors of the contractor ( "Claims "). It is the specific intention of the Parties that ODOT shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the ODOT, be indemnified by the contractor and subcontractor from and against any and all Claims. 17. Any such indemnification shall also provide that neither City's contractor and subcontractor nor any attorney engaged by City's contractor and subcontractor shall defend any claim in the name of the ODOT of Oregon or any agency of the ODOT of Oregon, nor purport to act as legal representative of the ODOT of Oregon or any of its agencies, without the prior written consent of the Oregon Attorney General. The ODOT of Oregon may, at anytime at its election assume its own defense and settlement in the event that it determines that City's contractor is prohibited from defending the ODOT of Oregon, or that City's contractor is not adequately defending the ODOT of Oregon's interests, or that an important governmental principle is at issue or that it is in the best interests of the ODOT of Oregon to do so. The ODOT of Oregon reserves all rights to pursue claims it may have against City's contractor if the ODOT of Oregon elects to assume its own defense. 4 City /ODOT Agreement No. 28,303 18. City acknowledges and agrees that ODOT, the Oregon Secretary of ODOT's Office, the federal government, and their duly authorized representatives shall have access to the books, documents, papers, and records of City which are directly pertinent to the specific Agreement for the purpose of making audit, examination, excerpts, and transcripts for a period of six (6) years after final payment (or completion of Project -- if applicable.) Copies of applicable records shall be made available upon request. Payment for costs of copies is reimbursable by ODOT. 19. If City enters into a construction contract for performance of work on the Project, then City will require its contractor to provide the following: a. Contractor shall indemnify, defend and hold harmless ODOT from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses of any nature whatsoever resulting from, arising out of, or relating to the activities of Contractor or its officers, employees, subcontractors, or agents under the resulting contract. b. Contractor and City shall name ODOT as a third party beneficiary of the resulting contract. c. Commercial General Liability. Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the resulting contract, Commercial General Liability Insurance covering bodily injury and property damage in a form and with coverages that are satisfactory to ODOT. This insurance will include personal and advertising injury liability, products and completed operations. Coverage may be written in combination with Automobile Liability Insurance (with separate limits). Coverage will be written on an occurrence basis. If written in conjunction with Automobile Liability the combined single limit per occurrence will not be less than $ 1,000,000 for each job site or location. Each annual aggregate limit will not be less than $ 2,000,000. d. Automobile Liability. Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the resulting contract, Commercial Business Automobile Liability Insurance covering all owned, non - owned, or hired vehicles. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits). Combined single limit per occurrence will not be less than $1,000,000. e. Additional Insured. The liability insurance coverage, except Professional Liability, Errors and Omissions, or Workers' Compensation, if included, required for performance of the resulting contract will include ODOT and its divisions, officers and employees as Additional Insured but only with respect to Contractor's activities to be performed under the resulting contract. Coverage will be primary and non - contributory with any other insurance and self- insurance. f. Notice of Cancellation or Change. There shall be no cancellation, material change, potential exhaustion of aggregate limits or non - renewal of insurance 5 City /ODOT Agreement No. 28,303 coverage(s) without thirty (30) days written notice from Contractor's or its insurer(s) to ODOT. Any failure to comply with the reporting provisions of this clause will constitute a material breach of the resulting contract and will be grounds for immediate termination of the resulting contract and this Agreement. 20. City certifies, at the time this Agreement is executed, that sufficient funds are available and authorized for expenditure to finance costs of this Agreement within City's current appropriation or limitation of current biennial budget. 21. City certifies and represents that the individual(s) signing this Agreement has been authorized to enter into and execute this Agreement on behalf of City, under the direction or approval of its governing body, commission, board, officers, members or representatives, and to legally bind City. 22. City's contact person for all notifications regarding this Agreement is Kim McMillan, 13125 SW Hall Blvd., Tigard, OR 97223, 503 - 718 -2642, kim @tigard- or.gov, or assigned designee upon individual's absence. City shall notify the other Party in writing of any contact information changes during the term of this Agreement. ODOT OBLIGATIONS 1. ODOT hereby grants City and its contractors the right to enter onto and occupy ODOT right of way upon issuance of ODOT- required permits for the performance of necessary preliminary engineering, construction, and maintenance of the Project. 2. ODOT's District 2B Project Manager, or designee, shall issue the required permits and, at Project expense, review and concur with any proposed landscaping activities within the Project area. 3. ODOT shall, without expense to City, take all steps necessary to effectively protect the adjacent City landscape facilities from any damage or incident from ODOT activities within the Project area. ODOT shall be liable to and shall reimburse City for any damage to City's facilities resulting from or attributed to ODOT activities in the Project area. 4. ODOT shall continue to provide ongoing roadway maintenance on 99W from face of curb to face of curb within Project area identified in Exhibit A. 5. ODOT's Project Manager for this Project is Michael Strauch, 9200 SE Lawnfield Rd., Clackamas, OR 97015, 971- 673 -6200, michael.l.strauch@odot.state.or.us, or assigned designee upon individual's absence. ODOT shall notify the other Party in writing of any contact information changes during the term of this Agreement. GENERAL PROVISIONS 1. This Agreement may be terminated by mutual written consent of both Parties. 6 City /ODOT Agreement No. 28,303 2. ODOT may terminate this Agreement effective upon delivery of written notice to City, or at such later date as may be established by ODOT, under any of the following conditions: a. If City fails to provide services called for by this Agreement within the time specified herein or any extension thereof. b. If City fails to perform any of the other provisions of this Agreement, or so fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from ODOT fails to correct such failures within ten (10) days or such longer period as ODOT may authorize. c. If City fails to provide payment of its share of the cost of the Project. d. If federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the work under this Agreement is prohibited or ODOT is prohibited from paying for such work from the planned funding source. 3. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 4. If any third party makes any claim or brings any action, suit or proceeding alleging a tort as now or hereafter defined in ORS 30.260 ( "Third Party Claim ") against ODOT or City with respect to which the other Party may have liability, the notified Party must promptly notify the other Party in writing of the Third Party Claim and deliver to the other Party a copy of the claim, process, and all legal pleadings with respect to the Third Party Claim. Each Party is entitled to participate in the defense of a Third Party Claim, and to defend a Third Party Claim with counsel of its own choosing. Receipt by a Party of the notice and copies required in this paragraph and meaningful opportunity for the Party to participate in the investigation, defense and settlement of the Third Party Claim with counsel of its own choosing are conditions precedent to that Party's liability with respect to the Third Party Claim. 5. With respect to a Third Party Claim for which ODOT is jointly liable with City (or would be if joined in the Third Party Claim), ODOT shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by City in such proportion as is appropriate to reflect the relative fault of ODOT on the one hand and of City on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of ODOT on the one hand and of City on the other hand shall be determined by reference to, among other things, the Parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses, judgments, fines or settlement amounts. ODOT's contribution amount in any instance is capped to the 7 City /ODOT Agreement No. 28,303 same extent it would have been capped under Oregon law, including the Oregon Tort Claims Act, ORS 30.260 to 30.300, if ODOT had sole liability in the proceeding. 6. With respect to a Third Party Claim for which City is jointly liable with ODOT (or would be if joined in the Third Party Claim), City shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by ODOT in such proportion as is appropriate to reflect the relative fault of City on the one hand and of ODOT on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of City on the one hand and of ODOT on the other hand shall be determined by reference to, among other things, the Parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses, judgments, fines or settlement amounts. City's contribution amount in any instance is capped to the same extent it would have been capped under Oregon law, including the Oregon Tort Claims Act, ORS 30.260 to 30.300, if it had sole liability in the proceeding. 7. The Parties shall attempt in good faith to resolve any dispute arising out of this Agreement. In addition, the Parties may agree to utilize a jointly selected mediator or arbitrator (for non - binding arbitration) to resolve the dispute short of litigation. 8. If City fails to maintain facilities in accordance with the terms of this Agreement, ODOT, at its option, may maintain the facility and bill City, seek an injunction to enforce the duties and obligations of this Agreement or take any other action allowed by law. 9. This Agreement may be executed in several counterparts (facsimile or otherwise) all of which when taken together shall constitute one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. Each copy of this Agreement so executed shall constitute an original. 10. This Agreement and attached exhibits constitute the entire agreement between the Parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind either Party unless in writing and signed by both Parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of ODOT to enforce any provision of this Agreement shall not constitute a waiver by ODOT of that or any other provision. THE PARTIES, by execution of this Agreement, hereby acknowledge that their signing representatives have read this Agreement, understand it, and agree to be bound by its terms and conditions. 8 City /ODOT Agreement No. 28,303 CITY OF TIGARD, by and through its STATE OF OREGON, by and through elected officials its Department of Transportation By By Mayor Region 1 Manager Date Date APPROVED AS TO LEGAL SUFFICIENCY APPROVAL RECOMMENDED By By Counsel District 2B Manager Date Date City Contact: ODOT Contact: Kim McMillan Michael Strauch 13125 SW Hall Blvd. 9200 SE Lawnfield Rd. Tigard, OR 97223 Clackamas, OR 97015 503 - 718 -2643 971 - 673 -6200 kim ©tigard- or.gov michael .l.strauch ©odot.state.or.us 9 City /ODOT Agreement No. 28,303 EXHIBIT A PROJECT LOCATION rc > @ 5 \. t b J g � Si R. _ NORTH QA(DOAKUM JJ T O T II S t S a e J < -' 4 i � � Y '' I.NAH-LE ST V�r T .. 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Business Meeting Meeting Date: 06/12/2012 Length (in minutes): 10 Minutes Agenda Title: Intergovernmental Agreement with Clean Water Services to Develop a Plan District for the Durham Wastewater Treatment Facility Submitted By: Ron Bunch, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Mtg - Study Sess. Information ISSUE Receipt of background information and an opportunity to ask questions about the proposed Intergovernmental Agreement (IGA) between the City and Clean Water Services STAFF RECOMMENDATION / ACTION REQUEST Receive background information and, if desired, ask questions of staff KEY FACTS AND INFORMATION SUMMARY Staff wishes to provide council with background information and an opportunity to ask questions about the proposed intergovernmental agreement (IGA) between Tigard and Clean Water Services (CWS). The purpose of the agreement is to resolve mutual concerns regarding existing and future zoning of the CWS Durham Advanced Wastewater Treatment Facility. A resolution authorizing the city manager to sign the agreement is included on the June 12, 2012 consent agenda. The topic of land use problems at CWS's Durham facility was discussed at a council executive session in October 2011 This resulted from an earlier CWS proposal to expand a major plant component and staffs determination that the site's current zoning does not allow wastewater treatment plants. The only land use designation the city has that would allow a waste water treatment facilities is the heavy industrial zone (I -H). Rezoning the property it I -H is not a good option. The Durham facility is located next to sensitive land uses including single and multi - family residential, two public schools, Cook Park, and two arterial streets. From a long term perspective, operation and expansion of large regional sewage treatment facilities as industrial uses often result in negative impacts on the surrounding community. CWS staff at the time indicated their willingness to participate with the city to develop a mutually acceptable solution and early discussions were held to to discuss developing a Plan District and implementing regulations for the Durham site. CWS management staff stressed the desire to reach a mutually acceptable solution to the land use issue. They also indicated the desire to resolve this issue in a way supported a long term positive relationship between the CWS and the City. Council discussed this issue in October 2011 and directed staff to work with CWS ensure that future expansion at the Durham treatment facility address land use compatibility, aesthetic and natural resource concerns. Other issues were odor, glare from night lighting and truck traffic. The proposed IGA, is included as Exhibit "A" of the approving resolution, is intended as a stand -alone document of limited duration. It does not affect other existing agreements between the two parties, and will sunset at the end of the project. Completion of the plan district is anticipated during the first- quarter of 2013, but does not bind the city to a particular timetable or outcome. OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Goal lb: Implement Comprehensive Plan Through Code Revisions Goal 2: Financial Sustainability DATES OF PREVIOUS CONSIDERATION October 11, 2011 AGENDA ITEM NO. 2 -C CITIZEN COMMUNICATION DATE: June 12, 2012 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: ti Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. i:\adm \cathy\ccs sign up \citizen cmmunication.doc CITIZEN COMMUNICATION AIS -941 3. A. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Cathy Wheatley, Administrative Services Item Type: Motion Requested Meeting Type: Consent Agenda Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval. (Dates of meetings are listed under "Attachments" below.) OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A AIS -942 3. B. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): Agenda Title: Receive and File: Council Calendar and the Tentative Agenda Submitted By: Cathy Wheatley, Administrative Services Item Type: Receive and File Meeting Type: Consent Agenda Information ISSUE Receive and File: Three -Month Council Calendar and the Tentative Agenda STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY N/A OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION N/A Attachments Three -Month City Council Calendar Agenda Item No P L For Agenda of June 12, 2012 • . MEMORANDUM TIGARD TO: Honorable Mayor & City Council /City Center Development Agency Board FROM: Cathy Wheatley, City Recorder RE: Three -Month Council /CCDA Meeting Calendar DATE: June 1, 2012 June 5 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room 12* Tuesday Council Business Meeting -- 6:30 p.m., Town Hall 19* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall 26* Tuesday Council Business Meeting — 6:30 p.m., Town Hall July 3 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room 4 Wednesday 4th of July Holiday — City Offices Closed 10* Tuesday Council Business Meeting -- 6:30 p.m., Town Hall 17* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall 24* Tuesday Council Business Meeting — 6:30 p.m., Town Hall August 7 Tuesday City Center Development Agency — 6:30 p.m., Red Rock Creek Conference Room 14* Tuesday Council Business Meeting — 6:30 p.m., Town Hall 21* Tuesday Council Workshop Meeting — 6:30 p.m., Town Hall 28* Tuesday Council Business Meeting — 6:30 p.m., Town Hall Regularly scheduled Council meetings are marked with an asterisk ( *). I: \adm \city council \council calendar \3 -month calendar for c mtg 120612.doc Key: Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 6/4/2012 10:39 AM - Updated Form Meeting Submitted Meeting Inbox or # Date By Type Title Department ,Finalized 581 06/19/2012 Cathy AAA June 19, 2012, Workshop Meeting Wheatley I II 808 06/19/2012 Greer Gaston CCWKSHOP 30 Minutes - Council Direction on a Concept Design for Public Works McCarthy M, Pacific Highway /McDonald /Gaarde Intersection St /Trans Sr Proj Eng Improvements 810 06/19/2012 Greer Gaston CCWKSHOP 10 Minutes - Capital Improvement Plan Update Public Works Gaston G, Conf Executive Asst 869 06/19/2012 Gary CCWKSHOP 45 Minutes - Re- evaluate the City's Annexation Policy - Community Pagenstecher G, Pagenstecher Background Report and Discussion Development Assoc Planner Total Time: 85 of 180 Minutes have been scheduled 582 06/26/2012 Cathy AAA June 26, 2012, Business Meeting Wheatley I li 855 06/26/2012 Greer Gaston ACCSTUDY 20 Minutes - Discussion on Park Naming Procedure Public Works Gaston G, Conf Executive Asst 887 06/26/2012 Greer Gaston ACCSTUDY 5 Minutes - Executive Session Real Property 04/11/2012 Transactions 892 06/26/2012 Loreen Mills ACCSTUDY 20 Minutes - Exec Session - Pending Lit 04/09/2012 en scheduled 905 06/26/2012 Greer Gaston ACONSENT Consent Item - Receive and File Staff Report on Hall Public Works McCarthy M, Boulevard Jurisdiction St /Trans Sr Proj Eng 934 06/26/2012 Greer Gaston ACONSENT Consent Item - Consider a Resolution Approving the Public Works McMillan K, Purchase of the Skelton Property and Authorizing the Engineering City Manager to Complete the Property Purchase Manager 1 Key: Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 6/4/2012 10:39 AM - Updated 936 06/26/2012 Joseph Barrett ACONSENT Consent Item - Award Fuel and Related Services Financial and 05/29/2012 Contract Information Services • 612 06/26/2012 John Goodrich CCBSNS 15 Minutes - Approve Ordinance to Amend Title 12 - Public Works Goodrich J, Utility I Water and Sewer Div Manager 886 06/26/2012 Greer Gaston CCBSNS 10 Minutes - Property Acquisition (Purchase or Public Works Gaston G, Conf Condemnation) for the Lake Oswego- Tigard Water Executive Asst Partnership Project 928 06/26/2012 Carissa Collins CCBSNS 15 Minutes - FY 2012 Year -End Supplemental Budget Financial and LaFrance T, Fin /Info Amendment Information Svcs Director Services 930 06/26/2012 Amy Lawson CCBSNS 45 Minutes - 2011 Audit Presentation Financial and Smith -Wagar D, Information Asst Finance Services Director 944 06/26/2012 Toby LaFrance CCBSNS 10 Minutes - Resolution Approving the Issuance of Tax Financial and Wheatley C, City Exempt Bonds by George Fox University Information Recorder Services Total Time: 95 of 110 Minutes have been scheduled I— -II 797 07/03/2012 Cathy AAA CCDA July 3, 2012 Wheatley 811 07/10/2012 Cathy AAA Meeting Date: 7/10/2012 I Absences to Note: Wheatley Location: Tigard City Hall I II 860 07/10/2012 Greer Gaston ACCSTUDY 15 Minutes - Executive Session - Legal Counsel Public Works Gaston G, Conf I Executive Asst 935 07/10/2012 Greer Gaston ACCSTUDY 10 Minutes - Executive Session on Real Property 05/24/2012 I Transactions Total Time: 25 of 45 Minutes have been scheduled I II Key: Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 6/4/2012 10:39 AM - Updated 472 07/10/2012 Todd Prager CCBSNS 20 Minutes - Review Urban Forestry Code Revisions Community Hartnett S, Asst CD I Decision Making Process Development Director 692 07/10/2012 Cheryl Caines CCBSNS 45 Minutes - Tigard Triangle Plan Update Community Caines C, Assoc Development Planner Total Time: 65 of 110 Minutes have been scheduled 1 _ — _ -II 812 07/17/2012 Carol Krager AAA Meeting Date: 07/17/2012 I Absences to Note: Location: Tigard City Hall i II 876 07/17/2012 Judith Gray CCWKSHOP 45 Minutes - Joint Meeting with Tigard Transportation Community Gray J, Sr Advisory Committee Development Transportation Planner 931 07/17/2012 Steve Martin CCWKSHOP 50 Minutes - Joint meeting with the Park and Recreation Public Works Martin S, Parks Advisory Board Manager 945 07/17/2012 Cheryl Caines CCWKSHOP 30 Minutes - Tigard Triangle District Plan Discussion Community Wheatley C, City I Development Recorder Total Time: 125 of 180 Minutes have been scheduled F HI 813 07/24/2012 Carol Krager AAA Meeting Date: 07/24/2012 I Absences to Note: Location: Tigard City Hall 913 07/24/2012 Todd Prager CCBSNS 55 Minutes - Urban Forestry Code Revisions - Land Use Community Prager T, Assoc Elements Development ,Planner /Arborist 914 07/24/2012 Todd Prager CCBSNS 55 Minutes - Urban Forestry Code Revisions - Non Land Community Prager T, Assoc Use Elements Development Planner /Arborist I -II 798 08/07/2012 Cathy AAA CCDA - August 7, 2012 Wheatley I -II 814 08/14/2012 Carol Krager AAA Meeting Date: 08/14/2012 I Absences to Note: Location: Tigard City Hall 3 Key: Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 6/4/2012 10:39 AM - Updated II 815 08/21/2012 Carol Krager AAA Meeting Date: 08/21/2012 I Absences to Note: Location: Tigard City Hall 816 08/28/2012 Carol Krager AAA Meeting Date: 08/28/2012 I Absences to Note: Location: Tigard City Hall 915 08/28/2012 Todd Prager CCBSNS 45 Minutes - Urban Forestry Code Revisions - Community Prager T, Assoc Discussion of Land Use Elements Development Planner /Arborist 916 08/28/2012 Todd Prager CCBSNS 45 Minutes - Urban Forestry Code Revisions - Community Prager T, Assoc Discussion of Non Land Use Elements Development Planner /Arborist Total Time: 90 of 110 Minutes I II 799 09/04/2012 Cathy AAA CCDA - September 4, 2012 Wheatley 817 09/11/2012 Carol Krager AAA Meeting Date: 09/11/2012 I Absences to Note: Location: Tigard City Hall I II 818 09/18/2012 Carol Krager AAA Meeting Date: 09/18/2012 I Absences to Note: Location: Tigard City Hall I II 833 09/18/2012 Greer Gaston CCWKSHOP Capital Improvement Plan Update Time? Public Works 848 09/18/2012 Greer Gaston CCWKSHOP 10 Minutes - Capital Improvement Plan Update Public Works Stone Mike, City I Engineer Total Time: 10 of 180 Minutes have been scheduled I II 819 09/25/2012 Carol Krager AAA Meeting Date: 09/25/2012 I Absences to Note: Location: Tigard City Hall 4 AIS -906 3• C. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): Consent Item Agenda Title: Receive and File the 2011 Annual Solid Waste Financial Report Prepared For: Michelle Wright Submitted By: Greer Gaston, Public Works Item Type: Motion Requested Meeting Type: Consent - Receive and File Receive and File Information ISSUE Receive and file the 2011 annual solid waste financial report. STAFF RECOMMENDATION / ACTION REQUEST No action is requested; this is a receive and file item. KEY FACTS AND INFORMATION SUMMARY The City of Tigard has two franchised solid waste haulers, Pride Disposal Company and Waste Management Incorporated. Every March these haulers provide the city with financial reports for the preceding calendar year as required by Tigard Municipal Code 11.04.090. Staff then reviews the reports in accordance with the Annual Haulers' Financial Report Review Procedure found in Resolution No. 01 -54 -A. This resolution: • Sets an aggregate target profit rate of 10 percent annually for the solid waste haulers. • Automatically triggers consideration of a solid waste rate adjustment when the aggregate profit rate falls below eight percent or exceeds 12 percent. The aggregate profit rate for 2011 was 9.48 percent. This rate falls within the resolution's target window. In accordance with the resolution, no solid waste adjustments are warranted at this time. The council received a memo and the annual solid waste financial report for 2011 in its April 6, 2012, newsletter packet. OTHER ALTERNATIVES Not applicable COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS None DATES OF PREVIOUS COUNCIL CONSIDERATION The council received a memo and the annual solid waste financial report for 2011 in its April 6, 2012, newsletter packet. Attachments 4 -6 -12 Council Newsletter Excerpt - Memo. Report & Resolution No. 01 -54 -A • 4 � Q Counel I 1 ewsktter TIGARD Provided to the Tigard City Council on a weekly basis to stay abreast of current city issues. April 6, 2012 1. Joint Beaverton Meeting — April 10 + Tigard tree ordinance comes too late for ancient The joint meeting with Beaverton is Tuesday at 6:30 oak p.m. at the Beaverton Library, 12375 SW Fifth Avenue, Conference Room AB. Packets were in 7. Council Calendar your mailbag last Tuesday night and posted on the Tuesday, April 10 Joint Council Meeting with city's website. City of Beaverton 6:30 p.m. — Beaverton Library Cathy said refreshments will be served (cookies and (12375 SW Fifth Ave.) fruit) but you may want to eat dinner beforehand. Tuesday, April 17 Workshop Meeting Lastly, there are executive session materials in your 6:30 p.m. — Town Hall mailbag for a meeting date not set yet. Tuesday, April 24 Business Meeting 2. Tour of CWS Durham Facility 6:30 p.m. - Town Hall Mark Dockers and Clean Water Services has agreed Budget Committee Hearing Dates: to a tour of the Durham Rd. plant on Thursday, Monday, April 23 @ 6:30 p.m. — PW Auditorium May 24, 2012 at /after 5:30 p.m, Monday, April 30 @ 6:30 p.m. — PW Auditorium Please save the date on your calendars; Marty and Monday, May 7 @ 6:30 p.m. — PW Auditorium Mark will discuss tour details and provide you with Monday, May 14 @ 6:30 p.m. — PW Auditorium an agenda. 3. Annual Solid Waste Financial Report Attached is the franchised solid waste haulers report finding for 2011. 4. Tigard SupaFresh & YouthSource Attached is material regarding the SupaFresh farm project by Durham Elementary. Councilor Wilson, Marty and park staff toured the garden earlier in the week. 5. Oregon Business Magazine Ranks Wealth in Cities Tigard comes in at #9, Beaverton is #15. 6. News ♦ Light rail rebellion is really about other issues ♦ Editoriab Region must seek new transit options 13125 SW Hall Blvd. Tigard, OR 97223 I Web www.tip -oLgui I Phone: 503 639 4171 I PA,X. 503.684.7297 TDD 503.684.2772 C. Alec k): (1P r,.. q to I Z . s " City of Tigard TIGARD Memorandum To: The Honorable Mayor and City Councilors City Manager Marty Wine From: Public Works Director Dennis Koellermeier Re: Annual Solid Waste Financial Report Finding for 2011 Date: April 4, 2012 As required by Tigard Municipal Code (TMC) Chapter 11 -04 -090, Tigard's two franchised solid waste haulers have submitted their annual financial reports for the calendar year ending December 31, 2011. The TMC requires the council be provided with an aggregate report summarizing the franchisee reports and recommendations on rate adjustments based on Resolution No. 01- 54-A. This resolution sets a target, aggregate profit rate of 10 percent and calls for the council to consider a rate adjustment if the profit rate falls below 8 percent or exceeds 12 percent. The aggregate financial report is attached and shows a profit rate of 9.48 percent. Based on the resolution, the aggregate profit rate is within the resolution set target percent; staff is not recommending a rate adjustment this year. Attachments: 1. Aggregate Financial Report for 2011 2. Resolution No. 01 -54 -A City of Tigard Franchised Solid Waste Haulers Financial Reports For Year ended December 31, 2011 (Aggregate Report) $1,298,949 Drop Buxea Operating Revenue $2,055,062 Operating Costs $2,009,653 7,201 $236,744 Net Income $45,409 2.21% Can /Cart Services Operating Revenue Residential $3,276,465 Multi - Family $12,412 Commercial $141,036 Operating Costs 51,859,400 7,933 5263,409 Net Income 0,5714313 45.79% Container Services Operating Revenue Residential $33,195 Multi- Family $695 ,271 Commercial $2,566,089 Operating Costa 52,220,281 7,523 $253,159 Net Income 51,074274 32.61% Reqtelinglanieri Operating Revenue Residential $1,425 Multi Family $0 Commercial $315 Din /Cart Recycling $159,040 Container Recycling $179,587 Operating Costs 51,714,811 13,096 $437,172 Net Income (4 - 405.89% Yard Debris Operating Revenue $34,200 Operating Costs $491,787 3,295 $108,465 Net Income (307,107) -1338% Medical Waste Operating Revenue $996 Operating Costs $0 Net Income 5996 100% Coasnl: Net Income $859,161 Other Revenue 8,395 Other Costs 0 Adjustment to Allowable Costa 1,000 Grand Total Net hwowe $1145541 Total Revenues $9,1613,488 39,048 51,298,949 Arndt Percentage MB% CITY OF TIGARD, OREGON RESOLUTION NO. 01-54 - A- A RESOLUTION OF THE TIGARD CITY COUNCIL FORMALIZING COUNCIL POLICIES AFFECTING SOLID WASTE RATE ACTIONS AND RESCINDING RESOLUTION NO. 96-03 WHEREAS, the Tigard City Council desires td manage solid waste rates in a manner which is consistent with the Solid Waste Management Ordinance (TMC 11.04); and WHEREAS, the Solid Waste Industry and recycling programs and markets continue to rapidly change; and WHEREAS, the Solid Waste Industry is being forced to change by multiple court challenges region -wide which question continuing the past rate practice of commercial rates subsidizing the residential service rates; and WHEREAS, the Tigard City Council wishes to update its established policies for solid waste management to insure rates that are just, fair, reasonable and adequate to provide ongoing necessary service to the public; and WHEREAS, the Tigard City Council desires to rescind Resolution No. 96 -03 and adopt updated policies to meet the challenges faced in providing solid waste services for the citizens of'Figard. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council hereby rescinds Resolution No. 96 - 03 in its entirety. SECTION 2: The Tigard City Council will use the following policy when it reviews any changes to the solid waste rates in an effort to reduce the commercial subsidy of residential service rates and move to rates that are based on cost of service over a period of time: 5ERVICE -TYPE RATE SUBSIDY POLICY It is the desire of the Tigard City Council to eventually have solid waste rates be profitable by each service type (i.e., cart, container, drop box). Since there currently exists a commercial (container) subsidy of the residential (cart) rates and drop box rates, a phased -in reduction of the sulSsidy is anticipated within the next seven years. The subsidy will be reduced at increments acceptable to the City Council. SECTION 3: The Finance Director, or designee, will use the following policy when computing the solid waste haulers' rate of return; OPERATING MARGIN/RATE OF RETURN POLICY The Operating Margin, or rate of return, will be calculated on the before tax net profit as a percentage of gross revenue. The "profit rate" review will be based on the aggregate pre -tax net income as a percentage of the aggregate gross revenues of the franchised haulers. The City Council shall consider an adjustment during rate review proceedings to provide a ten percent (10 %) margin in the aggregate. RESOLUTION NO. oi- 4 -A-- Page 1 Lorcen \t:\CITYWIDE\RJSK Waste \Council Action items \Council Solid Waste Policies Res.doo SECTION 4; ANNUAL HAULERS' FINANCIAL REPORT REVIEW PROCEDURE The Finance Direutur, ur designee, will review the solid waste haulers' annual financial reports and gather any clarifications deemed necessary from the haulers or their designated representatives each year. After being satisfied that the reports are complete and properly filled out in accordance with the instructions provided, the Finance Director, or designee, will determine the "profit rate" by the aggregate pre -tax net income of the haulers as a pekentage of aggregate gross revenues. The Finance Director, or designee, will then report the results to the City Manager, the Mayor and City Council. If the aggregate profit rate falls below eight percent (8 %) the City Council shall consider an adjustment to provide a ten percent (10 %) margin. If the aggregate profit rate exceeds twelve percent (12 %), the City Council shall consider an adjustment downward to provide a ten percent (10 %) margin. EFFECTIVE DATE: This resolution will be effective on and after October 1, 2001. PASSED: This day o 2001. I '1 / •/ tJ �� • a M yor - f ity o T A'FIES'I': City Recorder - City of Ti g . d 4 RESOLUTION NO. 01- i 1 4- • 4— Page 2 LoreentIACITYWIDEARISIC MGtlSolid Wale \Council Action Itcrus\Cauncil Solid Waste Policies Res.doc AIS -883 3. D. 1. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): Consent Item Agenda Title: Award Contract for Monthly Cityscape Newsletter Printing and Mailing Services to Precision Graphics Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Consent Agenda - LCRB Information ISSUE Shall the Local Contract Review Board approve the award of a contract for services related to the printing and mailing of the city's monthly Cityscape newsletter to Precision Graphics? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that the Local Contract Review Board approve the award of a contract for services related to the printing and mailing of the city's monthly Cityscape newsletter to Precision Graphics and authorize staff to take the necessary steps to execute the agreement. KEY FACTS AND INFORMATION SUMMARY As a vital communication tool for citizens, the city issues a monthly newsletter (Cityscape) which is mailed to all homes and businesses in the city. Cityscape includes information on timely topics such as elections, city- sponsored events, the "Mayor's Corner" message from the Mayor, volunteer opportunities, Neighborhood Network news and the "Shelf Life" page on library events. In April of 2012, staff issued a Request for Proposals seeking a contractor to provide services related to printing and mailing the Cityscape. The city directly mailed the solicitation to a number of area printers as well as advertised in the newspaper and posted the opportunity on the city's website. Proposals were due April 26, 2012 and the city received proposals from six (6) firms: - Precision Graphics - Graphic Information Systems - B & B Print Source - Image Pressworks - Morel Ink - Sterling Direct Marketing A proposal evaluation committee composed of staff from multiple departments was assembled to evaluate the proposals based upon criteria detailed in the RFP. The criteria included the firm's qualifications, project understanding and approach, sample work submitted and proposed fee. Based on the strength of their proposal, the evaluation committee recommends the Cityscape contract be awarded to Precision Graphics as they best meet the city's current needs. OTHER ALTERNATIVES The Local Contract Review Board may choose not to award the contract at this time and direct staff to re- solicit the work. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Council goal 2 b. Communicate regularly to residents about the alignment of city priorities with resources. DATES OF PREVIOUS COUNCIL CONSIDERATION Council awarded the previous contract for printing services on. January 23, 2006. Fiscal Impact Cost: 183,600 Budgeted (yes or no): yes Where budgeted ?: City Managment Additional Fiscal Notes: If the contract is extended annually for the maximum five years the cost for printing will be $183,600 over the life of the contract. AIS -847 3. D. 2. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): Consent Item Agenda Title: Authorize an Intergovernmental Agreement with Oregon Department of Transportation Regarding Main Street Gateways and Fanno Creek Trail Prepared For: Kim McMillan Submitted By: Greer Gaston, Public Works Item Type: Motion Requested Meeting Type: Consent Agenda Information ISSUE Shall the council authorize the mayor to execute an intergovernmental agreement (IGA) with Oregon Department of Transportation (ODOT) regarding the construction and maintenance of Main Street gateways and Fanno Creek Trail? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the council authorize the IGA. KEY FACTS AND INFORMATION SUMMARY Background • Staff is working on two projects in or near Downtown Tigard the Main Street Green Street project and the Fanno Creek Trail project (from Main Street to Grant Avenue). Each project involves construction within an ODOT right -of -way and /or easement. • The Main Street Green Street project includes improvements on Main Street at the north and south intersections with Pacific Highway. The improvements, which will be located in ODOT's right -of -way, include enhanced landscaping, stone gateway signage and lighting. • The Fanno Creek Trail project includes improvements to a segment of trail which goes under the Pacific Highway overpass. The trail is in poor condition and is slated to be replaced. The city also plans to add lighting to the under - structure of Pacific Highway to illuminate the trail. The trail segment is located within an ODOT -held easement and in ODOT's right -of -way. • ODOT has indicated the city may construct the gateway and trail improvements if: o The city obtains a right -of -way permit(s) from ODOT. o The city executes the attached IGA. Summary of the IGA Under the IGA, the city: • Is responsible for all project costs. • Agrees to complete the projects within five years. • Has sole responsibility for the maintenance of the improvements. • Will pay all utility costs arising from the improvements. • Must comply with ODOT's insurance requirements. OTHER ALTERNATIVES The council could decide not to enter into the IGA, and the city would not construct the gateway and trail improvements. ODOT requires an IGA for improvements to be constructed in its right -of -way /easement. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS 2012 Council Goal 1.c. — "Deliver on the promise of the voter - approved park bond by identifying all acquisition opportunities and completing the majority of park land acquisitions and improvements by the end of 2012." The trail project is one of the improvements that will be funded, in part, by proceeds from the park bond. Long -Term Council Goal — "Continue implementing the Downtown Urban Renewal Plan." The gateway and trail improvements are consistent with the City Center Urban Renewal Plan and the Tigard Downtown Improvement Plan. DATES OF PREVIOUS CONSIDERATION The council was briefed on this IGA in study session. Fiscal Impact Cost: 0 Budgeted (yes or no): N/A Where Budgeted (department /program): N/A Additional Fiscal Notes: There is no direct fiscal impact associated with this IGA. Assuming the IGA is approved, and the Main Street Green Street and Fanno Creek Trail projects move forward, the city will be responsible for all construction costs along with future costs to maintain the landscaping, signage, trail and lighting. Both the Main Street Green Street and Fanno Creek Trail projects are included in the city's 2011 -2016 Capital Improvement PIan and in the proposed 2012 -2017 Capital Improvement Plan. Attachments ._ a AIS -939 3. D. 3. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): Consent Item Agenda Title: Authorize the City Manager to Execute an Intergovernmental Agreement Between the City of Tigard and Clean Water Services Submitted By: John Floyd, Community Development Item Type: Meeting Type: Consent Agenda Information ISSUE Shall Council approve an intergovernmental agreement between the City of Tigard and Clean Water Services (CWS) to allow the agencies to jointly prepare and propose for adoption a plan district designation for CWS property occupied by the Durham Advanced Wastewater Treatment Facility. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends Council adopt the proposed resolution that authorizes the City Manager to sign the agreement documents included as Attachment "A" of the resolution. KEY FACTS AND INFORMATION SUMMARY In response to Council direction to work with CWS to address potential land use compatibility issues and other off -site impacts associated with its Durham wastewater treatment facility, city and agency staff have collaborated to propose a means to develop land use regulations tailored to meet the needs of both bodies. An Intergovernmental Agreement (IGA) is proposed to allow the City and CWS to develop a plan district and implementing code language to regulate future expansion of the treatment facility. The IGA sets forth the stated purpose, goals and roles of each party in the creation of the plan district and implementing regulations. The IGA is structured whereby CWS will reimburse the City for some of its costs which involves crafting code language for Planning Commission and City Council consideration. The advantage of the City participating in this effort is to ensure its citizen's needs are fully considered in developing the code language and plan district. The plan district and regulations are necessary as the Durham facility is a highly specialized land use of regional importance, serving not just Tigard but multiple cities and unincorporated communities within the region. Presently the site includes two land use designations. This presents a significant problem to both Tigard and CWS. Under current zoning CWS may not be able to make necessary upgrades or expansions to serve local and regional interests. Moreover, the Durham facility is located next to sensitive land uses including single and multi- family residential, two public schools, Cook Park, and two arterial streets. The only current zoning designation that allows sewage treatment facilities is heavy industrial. Application of this zone is not a good option for the City because its implementing regulations do not provide adequate standards to mitigate the impacts of wastewater treatment activities on adjacent land uses. In some jurisdictions this scenario has resulted in costly conflicts around operation of these types of large regional facilities. On the other hand the proposed plan district standards would ensure long -term land use compatibility with adjacent uses and also minimize off -site impacts. The proposed IGA, included as Exhibit "A" of the approving resolution, is intended as a stand -alone document of limited duration. It does not affect other existing agreements between the two parties, and will sunset at the end of the project. Completion of the plan district is anticipated during the first- quarter of 2013, but does not bind the city to a particular timetable or outcome. OTHER ALTERNATIVES Council's Options are: • Not approve the IGA and communicate to CWS that it has sole responsibility to resolve the Durham wastewater treatment facility's land use issues. and use • Not approve the IGA and seek to re- negotiate its terms. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Goal lb: Implement Comprehensive Plan Through Code Revisions Goal 2: Financial Sustainability DATES OF PREVIOUS COUNCIL CONSIDERATION October 11, 2011 Fiscal Impact Fiscal Information: The IGA proposes that Clean Water Services reimburse the city for some of its costs associated with the preparation and adoption of the Durham Facility Plan District. These costs, based on estimated staff time, are outlined in Exhibit "C" of the proposed Intergovernmental Agreement, with not -to- exceed amounts set for specified tasks. Attachments Draft Resolution Resolution Exhibit "A" - IGA IGA Exhibit "A" - Area Map IGA - Exhibit "B" - Scope of Tasks IGA Exhibit "C" - Scope and Budget AIS -701 4 Business Meeting T. Meeting Date: 06/12/2012 Length (in minutes): 30 Minutes Agenda Title: Public Hearing to Consider Adopting Park System Development Charge (SDC) Methodology Submitted By: Steve Martin, Public Works Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing - Informational Information ISSUE Hold a public hearing and consider a resolution adopting park SDC methodology. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the council holds the public hearing and adopts the resolution. KEY FACTS AND INFORMATION SUMMARY Background SDCs are fees levied on new development to recover some of the cost to serve said development. The city is authorized to assess and collect SDCs by state statute. SDC methodology allows the city to use SDC revenue to fund council- approved park and trail capital projects. Tigard's park SDCs were last updated seven years ago, in 2005. Since that time, the council adopted the Park System Master Plan in 2009 and accepted the Tigard Greenways Trail System Master Plan in 2011. The plans identify and prioritize numerous city park and trail capital projects. The city hired FCS Group, a consulting firm with expertise in developing municipal SDCs, to update its park SDC methodology. The council discussed updates to the SDC methodology at its January 17, 2012, and April 24, 2012, meetings. Resolution If adopted, the resolution will approve the updated park SDC methodology. This will allow the use of SDC revenue to fund the park and trail capital projects identified in the Park System Master Plan and the Tigard Greenways Trail System Master Plan. The methodology is outlined in the attached Parks & Recreation System Development Charge Study dated March 23, 2012. Public Comments Staff sought public comment on the park SDC methodology and the corresponding SDCs. The only comments received were from Mr. Wood of the Home Builders Association of Metropolitan Portland. These comments were discussed at the council's April 24, 2012, meeting and are summarized in an attachment to this agenda item. SDC Implementation Approval of the SDC methodology, (via adoption of the attached resolution), does not implement the actual SDCs. The council discussed implementation of SDCs at its April 24, 2012, meeting. Council consensus was to phase -in park SDC increases over a two -year period. This phase -in is reflected in the attached excerpt from the proposed fiscal year 2012 -2013 Master Fees & Charges Schedule slated for council consideration at the June 12, 2012, meeting. OTHER ALTERNATIVES Council could choose to: • Reject the updated SDC methodology and direct staff how to proceed with the SDC update. • Take no action and the existing SDCs would remain in effect. However, SDCs could not be used to fund new projects identified in the 2009 Park System Master Plan and the 2011 Tigard Greenways Trail System Master Plan. Some of these projects are expected to get underway in fiscal year 2012 -2013. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS 2012 Council Goal 1 c. "Deliver on the promise of the voter - approved park bond by identifying all acquisition opportunities and completing the majority of park land acquisitions and improvements by the end of 2012." DATES OF PREVIOUS CONSIDERATION The council discussed park SDCs at its January 17, 2012, and April 24, 2012, meetings. Fiscal Impact Cost: N/A Budgeted (yes or no): N/A Where Budgeted (department /program): N/A Additional Fiscal Notes: The Park System Master Plan and Tigard Greenways Trail System Master Plan identify approximately $75 million in acquisition and development projects over the next 20 years. Under the updated SDC methodology, $56 million of those project costs could be funded with SDC revenue collected from new development. Approval of the updated SDC methodology, (via adoption of the attached resolution), does not implement the actual SDCs. The council discussed implementation of SDCs at its April 24, 2012, meeting. Council consensus was to phase -in park SDC increases over a two -year period. This phase -in is reflected in the attached excerpt from the proposed fiscal year 2012 -2013 Master Fees & Charges Schedule slated for council consideration at its June 12, 2012, meeting. With the adoption of the Master Fees & Charges Schedule, park SDCs will increase between 8 percent and 43 percent over the next two years depending on the SDC category (single - family, multi - family, etc.). This reflects the increased costs associated with the park acquisition and development projects as identified in the Park System Master Plan and the Tigard Greenways Trail System Master Plan. Attachments Resolution Exhibit A - March 23. 2012 Park SDC Study Public Comments & Responses from 4/24/12 Council Meeting Park SDC Proposed Master Fees & Charges Schedule Park System Development Charges (SDCs) Public Comments & Responses from the April 24, 2012, Council Meeting As required by state statute, a 90 -day notice of intent to update the park SDCs was sent to interested parties, and the methodology was available for public review at least 60 days prior to this meeting. Additionally, staff met with Ernie Platt and Justin Wood from the Home Builders Association of Metropolitan Portland (HBA) and discussed the proposed updates. The only comments received were from Mr. Wood of the HBA; his comments are attached and are summarized as follows: Date Comment Response - April 24, 2012 Council Meeting 3/9/12 Mr. Wood questioned the $350,000 The city's consultant updated the per acre cost for park land using the cost cost per acre for park land indexes outlined under park SDCs in the city's Master Fees & Charges Schedule. purchases used in the methodology. Based upon these indexes, the cost of park land decreased from $350,000 to $240,555 per acre. Construction costs were also reviewed per the Master Fees & Charges Schedule indexes; there were no significant changes in construction costs. The Park & Recreation System Development Charge Study, dated March 23, 2012, contains updated SDC numbers which reflect the decrease in the cost of park land. This study was available to the public April 4, 2012. Council reviewed the study during its April 24, 2012, study session. 3/9/12 Mr. Wood urged the council to The council discussed implementation of SDCs at its April 24, 2012, meeting. delay or phase -in increases in park Council consensus was to phase -in park SDCs over a two -year period. This SDCs. phase -in is reflected in the attached excerpt from the proposed fiscal year 2012- 2013 Master Fees & Charges Schedule slated for council consideration at the June 12, 2012, meeting. It is important to note that neither of these comments affects the SDC methodology. Instead, they pertain to how the SDCs are implemented. For example, the per acre cost of park land gets "plugged into" the SDC methodology to arrive at actual numbers. Steve Martin From: Justin Wood <justinw @hbapdx.org> Sent: Friday, March 09, 2012 11:52 AM To: Steve Martin Subject: Parks SDC Comments Steve, I wanted to get back to with you with some of our comments regarding the potential Parks SDC increase. First let me say, thank you for including the HBA in the discussion about the Parks SDC increase. While I feel strongly that this is the wrong time in our economy to further raise fees on new homes which place additional pressure on home affordability. I realize that this increase is part of the approved master plan for parks. When the master plan was approved, I don't imagine that anyone anticipated that the recession we are currently in, would have the severity and length that we are currently in. Due to today's market conditions, I feel the council should take into consideration if this is the right time to raise fees of this magnitude. While this may be an approved plan, we strongly urge the council consider delaying this increase until the economic conditions have improved. When this plan was approved, we really were not expecting that we would still be in the recession we are in. Many builders are just starting to come out from being under water and these types of increases can reverse the small gains they have made. Please also consider that Tigard just recently raised their water meter fees as well. In reviewing the methodology calculations, the one question I would like a little more review of is the cost allocated to new park land purchases. Currently the methodology has allocated $350,000 per acre to parks land purchases, several of our members who know land values in the Tigard area feel that the value assigned to the new parks is too high and warrants further review. This increase, if approved represents an over 60% increase over the current SDC. I would strongly urge that for this large of an increase, the City of Tigard consider ways to phase it in over a period of time. Please let me know if you have any comments about my questions and would like to talk further. Can you provide me with the current timeline for the council to review these fees? Thanks, Justin Wood Sent from my iPad 1 Excerpt from Proposed Fiscal Year 2012 -2013 Master Fees & Charges Schedule COMMUNITY DEVELOPMENT - DEVELOPMENT SERVICES PLANNING Park System Development Charge (SDC)* Single Family Unit $1,018.34 7/1/2011 $4,871.95 7/1/2012 $5,695.57 7/1/2013 (Please note add index in 2013) Multi - family Unit $3,254.20 7/1/2011 $3,903.21 7/1/2012 $4,552.23 7/1/2013 (Please note add index in 2013) Spaces in a manufactured home park $3,209.17 7/1/2011 $3 ,330.19 7/1/2012 $3,451.22 7/1/2013 (Please note add index in 2013) Commercial /industrial (per employee) $2 7/1/2011 $334.34 7/1/2012 $393.87 7/1/2013 (Please note add index in 2013) *See Appendix for methodology used to calculate the charges. The Park System Development Charge (Park SDC) is a City of Tigard charge that is assessed on new development to support the acquisition and development of parks, greenways, and paved trails, all of which are used by residents of Tigard and by those who work here. The Park SDC is a one -time fee charged to new development to help pay a portion of the costs associated with building additional parks and trails to meet the needs created by both residential and commercial /industrial growth. The SDC revenues can only be used on capacity- increasing capital improvements and cannot be used to repair existing park facilities or correct existing park deficiencies. Park SDCs are assessed on new residential development on a per -unit basis and against commercial and industrial development on a per - employee basis. The amount of the charge for each land use category is adjusted each year, effective July 1st, in relation to two indices, one reflecting changes in development /construction costs and one reflecting changes in land acquisition costs. For information about Park SDCs regarding a specific project contact the City's Permits /Projects Coordinator at 503- 718 -2426. For more detailed information on calculating Park SDCs see "Report for Parks & Recreation System Development Charge Study," by FCS Group, March 23, 2012. Park SDC Annual Adjustment Parks SDC fees shall be adjusted annually on July 1st of each year beginning in 2011. The new fee will be determined by multiplying the existing fees by the average of two indices, one reflecting changes in development /construction costs and one reflecting changes in land acquisition costs. The average of these two indices is a reasonable approach because the Parks SDC fee is roughly split 50% between land acquisition land development components. The index for the Land Acquisition component will be the base cost for residential tract land in Tigard, as determined by the Washington County Appraiser. The average cost for residential tract land was selected because it is readily identified and is the lowest priced of the buildable lands in Tigard. Changes in this base cost can be calculated in terms of a percentage increase, to create the level of change to the original index, and projected to the overall acquisition cost. In accordance with Measure 5, the Washington County Appraiser's office will determine appraised values on July 1 of each year. The index for the Land Development component of the Parks SDC will be the Construction Cost Index for the City of Seattle as published in the December issue of the Engineering News Record (ENR). The Seattle cost index will be used because the city is the geographically closest to Tigard of twenty metropolitan areas for which the ENR maintains cost data. This index is adjusted monthly, quarterly, and annually. The annual index for each year will be selected beginning with the index for December 2012. The Parks SDC fees were derived from the costs of land an d projects provided in the Tigard Park System Master Plan Update, adopted July 2009 and the Tigard Greenway Trails Master Plan adopted in July 2011. The costs for projects in both plans were adjusted using both the Land Acquisition and Land Development indices for the appropriate years. Park SDC Annual Adjustment (cont.) Calculation Definitions: SDC (2012) = Current SDC fee L (2012) = Average cost of residential tract land 2012 L (2013) = Average cost of residential tract land 2013 L (2xxx) = Average cost of residential tract land 2xxx C (2012) = Construction cost index of 2012 C (2013) = Construction cost index of 2013 C (2xxx) = Construction cost index of 2xxx LCI = Land Cost Index: change from the current year from previous year CCI = Construction Cost Index: change from the current year from previous year ACI = Average cost index change of LCI + CCI Formula: L(2013)/L(2012) =LCI and C (2013) / C (2012) = CCI therefore LCI + CCI / 2 = ACI then SDC (2013) X ACI = SDC (2014) Each year subsequent to 2012, the costs shall be revised using the current year and previous year's data. Not withstanding the foregoing, all calculations shall be carried out to the thousandth place. A final product ending in .49 or less shall be rounded down to the neatest dollar, .50 or more up to the next dollar. Community Development staff will perform the adjustment calculation and prepare the resolution each year. AGENDA ITEM No.4 Date: June 12, 2012 TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: INFORMATIONAL PUBLIC HEARING: CONSIDER A RESOLUTION ADOPTING PARK SYSTEM DEVELOPMENT CHARGE (SDC) METHODOLOGY This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints There is a Five - minute Time Limit on Testimony I /Adm /Cathy /CCSignup /Info PH Parks SDC 120612 AGENDA ITEM No. 4 June 12, 2012 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Cathy Wheatley From: Cathy Wheatley Sent: Tuesday, June 12, 2012 1:23 PM SUPPLEMENTAL PACKET To: 'Justin Wood' Cc: Steve Martin; Dennis Koellermeier FOR Go' G' Obi Subject: RE: [HBA] Parks SDC Testimony (DATE OF MEETING) Attachments: Cathy Wheatley.vcf f r L —r-e-4t";•n n & T Thank you Mr. Wood. Your testimony will be presented to the City Council at the meeting tonight. Cathy ci l s-Ln Cathy Wheatley di �� City of Tigard � C ity Recorder /Records Supervisor - DCL , Administration C u , • „ „1 cathy © tgard - or.gov J`^ Tigard, OR 97223 •/ USA (503) 718 -2410 From: Justin Wood Jmailto:justinw@hbapdx.orgl Sent: Tuesday, June 12, 2012 12:24 PM To: Councilmail Councilmail Cc: Cathy Wheatley; Craig Dirksen Subject: [HBA] Parks SDC Testimony I am unable to attend the City Council hearing tonight but I wanted to pass along a request to the Tigard City Council regarding their review of the requested Parks SDC increase. I understand that this Parks SDC increase is part of an approved master plan which has a component of public funding associated with it. I also understand that parks are important to our community and that the council has placed responsibility for paying for parks and their improvements on both the public and private sector. As I am sure you are all aware, the housing economy has just gone through some of its toughest times since the Great Depression. There are signs that we have hit the bottom and are slowly starting to climb out however many builders and developers are trying to build homes on properties that were developed when prices were at the top of the market. Passing along a 40% increase of over $1,600 on a single family home at this time would hamper growth and economic development which results from the construction of new homes. New home construction contributes jobs and taxes to the economy of the City of Tigard which are of upmost priority in this economy. Additionally housing prices in Tigard are already constrained due to market conditions and adding more fees into the cost of houses will constrain them even further. I am not asking the council to reject the Parks SDC increase but to consider delaying the increase for 1- 2 years, at which time the housing market can more easily absorb an increase of this amount. If a full delay is not determined to be an option, then I would ask the council to consider a phased in implementation of the fee over the next couple of years. This is consistent with what other area jurisdictions have done when making such a large SDC increase during these economic times. Thank you for your consideration. Sincerely, 1 Justin Wood Associate Director of Government & Builder Relations Home Builders Association of Metro Portland t 503.684.1880 I c 503.997.7966 I f 503.684.0588 I hbapdx.org Your HBA membership could be worth thousands! Being an HBA member means getting huge discounts on employee health insurance, fuel, cell phones and more. Your membership doesn't just pay for itself. It can pay you back. Click Here to find out how to get the most from your HBA membership. 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If you have received this message in error, please notify the sender immediately and delete any and all copies of the electronic message. 2 AIS -921 5 • Business Meeting Meeting Date: 06/12/2012 Length (in minutes): 10 Minutes Agenda Title: Amend TMC 15.06.100 to Clarify Payment Schedules and Increase Electric Franchise Fee 1.5% Prepared For: Loreen Mills Submitted By: Loreen Mills, City Management Item Type: Ordinance Meeting Type: Council Business Meeting - Main Information ISSUE Should the Tigard Municipal Code (TMC) be amended to clarify internally inconsistent language about the payment timing for right -of -way usage fees and increase the electric utility franchise fee from 3.5% to 5 %? STAFF RECOMMENDATION / ACTION REQUEST Approve the amendments to TMC 15.06 as shown on the attached ordinance. KEY FACTS AND INFORMATION SUMMARY TMC 15.06 is Council's franchised utility ordinance and sets forth rules for franchise and right -of -way usage fees. In 15.06.100 "Right -of -Way Usage Fee ", there is inconsistent language about the timing of payments. Subsection (1) refers to annual payments where subsection (5) requires semi - annual payments. The attached ordinance clarifies this so that semi - annual payments are required for right -of -way usage fees. The city charges franchise fees to all electric utility companies operating in the city limits and Portland General Electric (PGE) is currently the only electric utility in Tigard. All other utilities pay a 5% franchise fee to the city with electric utility companies currently paying 3.5 %. Under state law, an electric utility can be charged a 3.5% franchise fee and an additional 1.5 % 'privilege tax'. During the Tigard Budget Committee hearings for the fiscal year 2013 (FY13) budget and in light of the significant funding gap in the General Fund, the Budget Committee recommended the electric utility franchise fee be raised from 3.5% to 5 %. The FY13 budget does include in its' funding assumptions that this fee will be increased to meet the General Fund expenditure needs. OTHER ALTERNATIVES Do not approve the TMC amendment. In this case, the City Council would need to modify the FY13 budget by removing the anticipated 1.5% electric utility franchise fee increase. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS • Financial Stability - Maintain the long -term financial health of the General Fund and reserves DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: None Budgeted (yes or no): Yes (FY13) Where Budgeted (department /program): General Fund Revenue Additional Fiscal Notes: Based on 2011 PGE gross revenue, a 1.5% franchise fee increase is anticipated to provide an additional $710,000 per fiscal year in general fund revenues. Since the fee won't be implemented until after the fiscal year begins, the amount to be received in FY13 is currently estimated to be no less than $174,000. Attachments Proposed Ordinance - TMC 15.06 Add Priv Tax AGENDA ITEM No.5 Date: June 12, 2012 TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: PUBLIC COMMENT ITEM: CONSIDER AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 15.06.100 TO CLARIFY PAYMENT SCHEDULES AND INCREASE ELECTRIC FRANCHISE FEE 1.5 PERCENT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints There is a Five - minute Time Limit on Testimony I /Adm /Cathy /CCSignup /Info Public Comment Electric Franchise Fee ORD 120612 AGENDA ITEM No. 5 June 12, 2012 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AIS -922 6 Business Meeting • Meeting Date: 06/12/2012 Length (in minutes): 10 Minutes Agenda Title: Amend PGE Franchise Ordinance To Recognize Implementation of 1.5% Franchise Fee Increase Prepared For: Loreen Mills Submitted By: Loreen Mills, City Management Item Type: Ordinance Meeting Type: Council Business Meeting - Main Information ISSUE Shall a 1.5% privilege tax (franchise fee) be charged to Portland General Electric (PGE) for the provision of electric service in Tigard? STAFF RECOMMENDATION / ACTION REQUEST Approve the attached ordinance to increase the PGE franchise fee from 3.5% to 5 %. KEY FACTS AND INFORMATION SUMMARY The city charges franchise fees to all electric utility companies operating in the city limits and Portland General Electric (PGE) is currently the only electric utility in Tigard. All other utilities pay a 5% franchise fee to the city with electric utility companies currently paying 3.5 %. Under state law, an electric utility can be charged a 3.5% franchise fee and an additional 1.5 % 'privilege tax'. The current PGE franchise agreement (adopted by Ordinance #93 -07) stated the city retained the right to increase the franchise fee by 1.5% on the gross revenues at any time during the life of the franchise agreement and the current agreement expires 2/23/2013. Therefore, the increase of the fee was recognized as a city right in 1993. During the Tigard Budget Committee hearings for the fiscal year 2013 (FY13) budget and in light of the significant funding gap in the General Fund, the Budget Committee recommended the electric utility franchise fee be raised from 3.5% to 5 %. The FY13 budget does include in its' funding assumptions that this fee will be increased to meet the General Fund expenditure needs. OTHER ALTERNATIVES Do not approve the TMC amendment. In this case, the City Council would need to modify the FY13 budget by removing the anticipated 1.5% electric utility franchise fee increase. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS • Financial Stability - Maintain the long -term financial health of the General Fund and reserves DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: None Budgeted (yes or no): Yes (FY13) Where Budgeted (department /program): General Fund Revenue Additional Fiscal Notes: Based on 2011 PGE gross revenue, a 1.5% franchise fee increase is anticipated to provide an additional $710,000 per fiscal year in general fund revenues. Since the fee won't be implemented until after the fiscal year begins, the amount to be received in FY13 is currently estimated to be no less than $174,000. Attachments proposed Ordinance - Impose PGE 1.5% franchise fee increase AGENDA ITEM No.6 Date: June 12, 2012 TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: PUBLIC COMMENT ITEM: CONSIDER AN ORDINANCE AMENDING PGE FRANCHISE ORDINANCE TO RECOGNIZE IMPLEMENTATION OF 1.5 PERCENT FRANCHISE FEE INCREASE This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints There is a Five - minute Time Limit on Testimony I /Adm /Cathy /CCSignup /Info Public Comment Implementation of 1.5% Franchise Fee ORD 120612 AGENDA ITEM No.6 June 12, 2012 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. \\ Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AIS -923 7 Business Meeting I. Meeting Date: 06/12/2012 Length (in minutes): 5 Minutes Agenda Title: Tigard Triangle Transportation and Growth Management Grant Application Submitted By: Cheryl Caines, Community Development Item Type: Resolution Meeting Type: Council Business Meeting - Main Information ISSUE Should the City Council approve a resolution endorsing the submittal of a Transportation and Growth Management (TGM) grant application for the development of a Tigard Triangle Area Plan? STAFF RECOMMENDATION / ACTION REQUEST It is recommended that council adopt the attached resolution supporting the submittal of a TGM grant application for the Tigard Triangle Area Plan. KEY FACTS AND INFORMATION SUMMARY The 400 acre Tigard Triangle area has been long considered an important employment and housing development opportunity for Tigard. At least three local planning efforts have taken place over the past thirty years. However none of these have lived up to the City's expectations. Primary reasons have been market forces compounded by the success of the Kruse Woods employment area in Lake Oswego, and capacity constraints of the adjoining state highways and Interstate 5. Recent changes to the State Transportation Planning Rule (TPR) and the Oregon Highway Plan and the focus on the Tigard Triangle by the regional Southwest Corridor Plan may open new opportunities for this area. It was with this in mind that staff submitted a TGM grant pre - application to the Oregon Department of Transportation (ODOT) indicating interest in applying for funds to do a detailed land use and transportation plan for the Tigard Triangle. The result is that ODOT staff is encouraging Tigard to follow through with a full application. ODOT planning staff indicated their enthusiasm for a developing an integrated land use and transportation plan for this area with a strong emphasis on implementation. A Tigard application would be very competitive statewide. Key elements of the plan will include encouraging a greater mix of uses, (including residential), supporting alternative modes of transportation to reduce vehicular travel and reduce external impacts on adjacent roadways, increasing bike and pedestrian connectivity, and developing a financial strategies and other implementation measures. Integration with the High Capacity Transit Land Use Plan; Southwest Corridor Plan and the Tigard Downtown Redevelopment Plan are vital components. This grant's maximum award is $200,000. Funding from this source would build on work that staff and consultants have already done in response to Council's and Planning Commission's goal of positioning the Tigard Triangle as a future station community. TGM funds would also augment funding that has been proposed in the 2012 -13 budget for Triangle master planning. # ## OTHER ALTERNATIVES Council has the option of directing staff not to submit a grant application and utilizing only local funds to develop a Tigard Triangle Master Plan. The result would be a Tigard Triangle Master Plan much smaller in scope. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS The recommended action implements Tigard City Council Goal #1 related to the Tigard Triangle as follows. 1. Take the Next Step on Major Projects • Contribute to the SW Corridor Plan by adopting Tigard's land use policies and designations and identifying priorities for high - capacity transit (HCT) station location alternatives by mid -2012. • Determine the economic development opportunities, development plan, city policies and regulations needed to position the Tigard Triangle as an HCT station location. DATES OF PREVIOUS CONSIDERATION None, however a memo informing city council about the grant application was included in the May 11, 2012 council newsletter. Fiscal Impact Cost: $ 70,000 Budgeted (yes or no): yes Where budgeted ?: Community Development - Community Planning Additional Fiscal Notes: This amount is from the proposed budget and has not been adopted by City Council. It includes staff time, professional/contract work and materials. Attachments Resolution - Tigard TGM Grant Submittal AIS -864 8. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): 5 Minutes Agenda Title: Resolution Certifying that the City of Tigard Provides Services Qualifying for State - Shared Revenues Prepared For: Liz Lutz Submitted By: Liz Lutz, Financial and Information Services Item Type: Resolution Meeting Type: Council Business Meeting - Main Information ISSUE Shall the City Council approve a resolution certifying that the City of Tigard provides certain services making the city eligible to receive state shared revenues? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the attached resolution. KEY FACTS AND INFORMATION SUMMARY The city has estimated the receipt of the following state shared revenues: FY 2011 -12 FY 2012 -13 Cigarette Tax $62,960 $60,127 Liquor Tax $684,332 $736,341 State Gas Tax $2,766,107 $2,826,073 The State of Oregon requires the city to certify its eligibility to receive these revenues by stating that it provides more than four of the services listed in ORS 221.760. The city does provide six of the seven required services and is therefore eligible for receiving the state shared revenues. The services the city provides included police services; street construction; maintenance, and lighting; sanitary sewer and storm water management; planning, zoning and subdivision control; and water utility. Approval of the attached resolution will meet the State of Oregon requirement of certification. OTHER ALTERNATIVES Do not accept the revenues from the State of Oregon. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Acceptance of these revenues will assist in the funding of city goals and strategies. DATES OF PREVIOUS CONSIDERATION Fiscal Impact Cost: NA Budgeted (yes or no): Yes Where Budgeted (department /program): General Fund & Gas Tax Fund Additional Fiscal Notes: these are regularly budgetd, anticipated revenues. The amounts for 2013 are forecasted based on information from the League of Oregon Cities. Cigarette and Liquor taxes are in the General Fund and the State Gas Tax is primary revenue for the Gas Tax fund. Attachments Proposed Resolution AGENDA ITEM No. 8 Date: June 12, 2012 PUBLIC HEARING TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Due to Time Constraints City Council May Impose A Five - minute Time Limit on Testimony AGENDA ITEM No. 8 Date: June 12, 2012 PLEASE PRINT Proponent — (Speaking In Favor) Op onent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. 41 Name, Address & Phone No. Name, .Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AIS -865 9 Business Meeting • Meeting Date: 06/12/2012 Length (in minutes): 5 Minutes Agenda Title: Resolution Declaring the City's Election to Receive State Revenue Sharing Prepared For: Liz Lutz Submitted By: Liz Lutz, Financial and Information Services Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing - Informational Information ISSUE Should the City of Tigard elect to receive State Revenues as outlined in ORS 221.770, State Revenue Sharing Law? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adopting this resolution. KEY FACTS AND INFORMATION SUMMARY State Revenue Sharing Law, ORS 221.770, requires cities to annually pass an ordinance or resolution to request state revenue sharing money. The law also requires public hearings be held by the city and certification of these hearings is also required. In order to receive state revenue sharing in FY 2012 -2013, the city must levy property taxes in the preceding year, which the city has done. The city estimates the receipt of $430,560 of state revenue sharing funds in the FY 2012 -13 budget. OTHER ALTERNATIVES Do not pass resolution. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Acceptance of this revenue will assist in the funding of city goals and strategies. DATES OF PREVIOUS COUNCIL CONSIDERATION NA Fiscal Impact Fiscal Information: Approval of this resolution would secure $430,560 of revenue for the General Fund Attachments Proposed Resolution - City's Election to Receive State Revenue Sharing. AGENDA ITEM No. 9 Date: June 12, 2012 PUBLIC HEARING TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: CONSIDER A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Due to Time Constraints City Council May Impose A Five - minute Time Limit on Testimony AGENDA ITEM No. 9 Date: June 12, 2012 PLEASE PRINT Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AIS -866 10. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): 10 Minutes Agenda Title: Resolution Adopting the Citywide Master Fees and Charges Schedule Replacing Resolution 11 -22 and All Subsequent Amendments to Date Prepared For: Liz Lutz Submitted By: Liz Lutz, Financial and Information Services Item Type: Resolution Meeting Type: Council Business Meeting - Main Information ISSUE As part of the annual budget process the City Council has the opportunity to adjust fees and charges related to city services. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that City Council adopt the resolution to adopt the Fees and Charges Schedule for FY 2012 -2013. KEY FACTS AND INFORMATION SUMMARY Every fiscal year, a revised Master Fees & Charges Schedule is submitted to the City Council for approval along with the citywide operating budget. The attached schedule includes fee updates for the following departments: Library, Police, Policy and Administration, Community Development and Public Works. Included in the schedule are phased -in fees such as water. These phased in fees have already been approved by City Council and are included in the FY 2013 Approved Budget. Some of the proposed updates that are outlined and detailed in the attached Fee Change Summary include the following: 1. Fees that are adjusted annually based on cost indices for labor and construction. One example is Planning Fees with annual changes authorized in Resolution #03 -59 based on the Seattle Construction Cost Index (CCI), which is 3.7% as of May 2012. 2. Fees established by Washington County or Clean Water Services (CWS) and fees administered by the city including the Transportation Development Tax (TDT), or sanitary sewer and storm water charges. 3. Some of the Building fees have been reformatted to conform to standards mandated by the state's Building Code Division. 4. The elimination of some fees and charges because they were outdated and/or obsolete and the city no longer charges for these services. An example would be the Traffic Impact Fee (TIF) which has been replaced by the Transportation Development Tax (TDT). Any fee change that is based on prior Council action, such as phase -in increases, or changes based on economic indicies that have been approved by prior Council action, have been included in the Approved FY 2013 Budget. Any new fee that has not come to Council for consideration has not been included in the Approved FY 2013 Budget. OTHER ALTERNATIVES Alter only those fees that are set by other agencies or are adjusted annually using an already approved formula. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS The fees and charges help fund council goals including: • The Parks System Development Charges (SDC's) along with the Park Bond Funds will help Tigard complete plans for parkland acquisition. • The Water fees, charges, and SDC's will enable our continued coordination with Lake Oswego on the Water Partnership • Several fees and charges, including franchise fees, land use fees and business license are key to the funding of the General Fund and achieving the Council Goal of Financial Stability DATES OF PREVIOUS CONSIDERATION NA Fiscal Impact Cost: N/A Budgeted (yes or no): Yes Where Budgeted (department /program): All Departments Additional Fiscal Notes: It is standard practice to include fee changes that are based on prior Council decision in the Approved Budget. These fee increases and the additional revenues they will generate are included in the Approved Budget for Fiscal Year 2013. On the attached Fee Changes Summary, these fees are denoted with a "Y" in the right column titled "Included in Budget? (Y/N) ". Similarly, fee changes that have not come before Council for prior decisions have not been included in the revenues supporting the Approved Budget for FY 2013. On the attached Fee Changes Summary, these fees are denoted with an "N" in the right column titled "Included in Budget? (YIN) ". The revenue impact for all fees and charges that have not come to Council previously will generate less than $10,000 in revenue for the city and have not been anticipated as part of the Approved FY 2013 Budget. Attachments Resolution for Master Fees and Charges Exhibit A to Resolution - Master Fees and Charges Schedule Summary of Fee Changes SUPPLEMENTAL PACKET FOR to/IQ J (DATE OF MEETING) Supplemental Packet Information Agenda Item No. 10 for June 12, 2012, City Council Meeting Updates to Master Fees and Charges Schedule Pages 22 and 26 Department Revenue Source Fee or Charge Authority Effective Date COMMUNITY DEVELOPMENT - MISCELLANEOUS DEVELOPMENT Blasting Permit* $2 $325 7/1/2009 / /2{,)A9 2012 Fee in Lieu of Sewer Based on actual cost of sewer connection, 1998 (Commercial Only) if sewer was available Fee in Lieu of Shared Open Space Fee in lieu is determined by multiplying TDC 18.610.030. F 7/1/2011 (MU -CBD zone only) the current Washington County Assessor- determined real market value of the land (not improvements) by 10 %. Sanitary Sewer Connection Fee $4 $4,665 /dwelling unit 7/1/2011 2012 (This fee is determined by Cleanwater Services. The City of Tigard receives 3.99% of fees collected.) Tree Replacement Fee $125.00 /caliber inch 9/1/2001 Water Quality Facility Fee (Fee set by Clean Water Services) 6/6/2000 (City receives 100% of fees collected) Residential Single Family $225.00 /unit Commercial & Multi- family $225.00 /2,640 sq. ft of additional impervious surface Water Quantity Facility Fee (Fee set by Clean Water Services) 6/6/2000 (City receives 100% of fees collected) Residential Single Family $275.00 /unit Commercial & Multi- family $275.00 /2,640 sq. ft of additional impervious surface Metro Construction Excise Tax 12% of building permits for projects 7/1/2006 (City will retain 4% for administrative expenses) with a total valuation of $100,001 or more; (Tax set by Metro, but collected by cities) not to exceed $12,000. School District Construction Excise Tax 10/1/2009 (City will retain 4% for administrative expenses) (Tax set by school districts, but collected by cities) Beaverton School District $1.07 /sq. ft. residential construction $0.54 /sq. ft. commercial construction Tigard - Tualatin School District $1.07 /sq. ft. residential construction $0.54 /sq. ft. commercial construction Vacation (Streets and Public Access) $2,209.00 $2,319.00 /deposit + actual costs 7/1/2009 2012 * Per Ord 03-59, fee is adjusted yearly based on the Construction Ord Index for the City o/ Seattle as published in the April issue of Lggineeniy. News Record and per 0171 04-99 includes the 14.76% long Range Planning Surcharge. Page 22 Department Revenue Source Fee or Charge New Fee or Charge Effective Date $try _ - •� _e Si (City receives 16.306% of fees collected) Base Charge 523.53 $24.37 /dwelling unit /month 7/1/2044 2012 Use Charge 5136 $1.62 /100 cubic feet /month for 7/1/3044 2012 individual customer winter average Service Installation Fees Single Trench - Single Residential Service $3,630.00 includes labor & materials 1/1/2011 10/1/2011 1 1/2" Meter and greater Actual labor and material costs + 10% 1/1/2011 10/1/2011 .r .r F l n W. • .. (City retains 75% of Service Charge fees collected) :. (City retains 100% of its Surcharge fees collected) Service Charge 5545 55.75 /ESU /month 7/1/2044 2012 Tigard Surcharge $2.00 /ESU /month 7/1/2009 Tigard Surface Water Management Surcharge $500.00 /ESU 7/1/2012. Water Bacteriological Quality Testing Cost per test $60.00 7/1/2008 Water Disconnection Charge for Non - payment During business hours $50.00 2/27/2001 Water Line Construction - New Development 12% of Actual Cost 2/27/2001 Water Main Extension Designed and installed by others 12% of Actual Cost 9/1/2002 er fRa&esa 3454.80 7/1/20e8 Water Usage Charges Residential 4,er4 $2,04 1/1/2101 4zier3 5398 1/1/2011 $..-S /100 ob.ef....,F...,,,., 1/1 /2011 Tier 1 $2.33 /100 cubic feet of water 1/1/2012 Tier 2 $3.40 /100 cubic feet of water 1/1/2012 Tier 3 $3.89 /100 cubic feet of water 1/1/2012 Tier 1 $2.65 /100 cubic feet of water 1/1/2013 Tier 2 $3.87 /100 cubic feet of water 1/1/2013 Tier 3 $4.43 /100 cubic feet of water 1/1/2013 Tier 1 $3.02 /100 cubic feet of water 1/1/2014 Tier 2 $4.42 /100 cubic feet of water 1/1/2014 Tier3 $5.05 /100 cubic feet of water 1/1/2014 Tier 1 $3.15 /100 cubic feet of water 1/1/2015 Tier2 $4.60 /100 cubic feet of water 1/1/2015 Tier3 $5.27 /100 cubic feet of water 1/1/2015 Multi-Family Tiee-4 84,40 ' - - e - -- er 1/1/2011 62 c - - er 1/1/2011 'Fier3 1/1/2011 Tier 1 $1.94 /100 cubic feet of water 1/1/2012 Tier 2 $2.83 /100 cubic feet of water 1/1/2012 Tier 3 $3.24 /100 cubic feet of water 1/1/2012 Page 28 AIS -933 11. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): 5 Minutes Agenda Title: Amend City Manager Employment Agreement Submitted By: Marty Wine, City Management Item Type: Motion Requested Meeting Type: Council Business Meeting - Main Information ISSUE Should the City Council amend the employment agreement of the City Manager to reflect salary changes to implement the 2012 -13 budget? STAFF RECOMMENDATION / ACTION REQUEST In keeping with the various staffing reductions proposed for the 2012 -13 budget, the City Manager's proposed 2012 -13 budget included a salary reduction for the City Manager. This recommendation would amend the City Manager's employment agreement to reflect this salary change via contract addendum. KEY FACTS AND INFORMATION SUMMARY Council approved the City Manager's original employment agreement in October, 2011, with a negotiated salary level of $140,000. The employment agreement addendum would reduce the City Manager's base salary by $10,000 to $130,000. OTHER ALTERNATIVES This recommendation is one of many that provide for a balanced budget proposal for FY 2012 -13. The City Council could: 1. Choose not to amend the City Manager's salary, meaning that $10,000 from another General Fund source would need to be identified to make up the full amount of $2.5M to be reduced from the General Fund on a budgetary basis. 2. Propose another source of program or funding reduction to the General Fund that would replace this proposal. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS DATES OF PREVIOUS CONSIDERATION Attachments City Manager Agreement Amendment AIS -867 12. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): 15 Minutes Agenda Title: Public Hearing - Adopting the Budget, Making Appropriations, Declaring the Ad Valorem Tax Levy, and Classifying the Levy As Provided Prepared For: Liz Lutz Submitted By: Liz Lutz, Financial and Information Services Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing - Informational Information ISSUE Oregon local budget law requires that a budget for the following fiscal year (FY) be adopted by the City Council prior to July 1, after approval by the Budget Committee and after a public hearing has been held before the City Council. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adoption of the Approved FY 2012 -2013 budget, with any adjustments approved by City Council. KEY FACTS AND INFORMATION SUMMARY The Tigard Budget Committee (comprised of the City Council and five citizens) held 4 meetings on the City Manager's Proposed FY 2012 -2013 budget in April and May, 2012. On May 14, 2012, the Budget Committee approved the Proposed Budget, with adjustments and forwarded the Approved Budget to the City Council for adoption. Oregon Budget Law gives the governing body of the jurisdiction authority to make certain changes in the Approved Budget prior to adoption. The City Council may adjust expenditures up or down as long as the increase in a fund does not exceed 10% of that fund. The individual funds are shown on the Schedule of Appropriations attached to the Resolution. The total FY 2012 -2013 City of Tigard Approved Budget is $219,326,796, including appropriations of $113,922,019. OTHER ALTERNATIVES Alternatives are limited by Oregon Law. Council can change the Approved Budget by up to 10% in any fund; however, by Oregon Law, the FY 2012 -2013 budget must be adopted by the City Council no later than July 1, 2012. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS The Approved Budget includes funding necessary to implement all five of the 2012 Tigard City Council goals. Those goals are: 1. Take the Next Step on Major Projects 2. Financial Stability 3. Downtown 4. Annexation 5. Recreation DATES OF PREVIOUS CONSIDERATION Budget Committee dates: April 23, 30, May 7, 14, 2012 as part of the Budget Committee meetings. Attachments Resolution - Adopt City Budget Schedule of Appro riations SUPPLEMENTAL PACKET FOR tf a o l a (DATE OF MEETING) Supplemental Packet Information Agenda Item No. 12 for June 12, 2012, City Council Meeting Technical Adjustments 1 -4 to the 2012 -13 Adopted Budget Technical Adjustments to the 2012 -13 Adopted Budget Summary The below Technical Adjustments are a result of new information becoming available after the Approved Budget which created the opportunity to adopt a more precise budget. Below is a brief description and details that will adjust the Schedule of Appropriations. Please note that any budget adjustments are presented with their impacts and are not cumulative. #1: American Recovery & Reinvestment Act (ARRA) — Loan Repayment In 2009, the city received $4.368 million in ARRA federal funds for the 10 MG Transfer Pump Station Upgrade project. A total of $2.398 million was issued as grant funding and the remaining $2.398 million was a revolving loan. The loan repayment schedule was finalized in March 2012. Therefore, an increase in Transfers Out in the amount of $161,184 from the Water Fund with an equal increase in Transfers In to the Water Debt Service Fund is required to support additional debt service payments. Water Fund Pr.. . m A .. roved Recommende. Cha .. a Revised A .. roved Policy & Admin. $0 $0 $0 Comm. Develop. 0 0 0 Comm. Services 0 0 0 Public Works 7,950,086 0 7,950,086 Debt Service 0 0 0 Loan to CCDA 0 0 0 Transfers 4,499,491 161,184 4,660,675 Capital Improvements 0 0 0 Con ' en 500,000 0 500,000 otal Fund $12,949,577 '1 1,184 5 ; r Water Debt Service Fund Program Approved Recommended Change Revised Approved Policy & Admin. $0 $0 $0 Comm. Develop. 0 0 0 Comm. Services 0 0 0 Public Works 0 0 0 Debt Service 3,800,000 161,184 3,961,184 Loan to CCDA 0 0 0 Transfers 0 0 0 Capital Improvements 0 0 0 Continency 0 0 0 , $3,800,00. .. ,$161,184 $3,961,184 1 1 Page #2: Carry Forwards - Community Development A carry forward is defined as those items that are unspent by June 30 and are carried over to the following fiscal year. This action results in a higher beginning fund balance for the fiscal year due to the unspent budget in the prior year. The following carry forwards totaling $37,125 for professional services contracts are being requested for the Community Planning Division: • River Terrace Community Plan (Tree Grove Inventory & Wetland Analyses) - $28,500 • Tigard Triangle Master Plan - $2,125 • High Capacity Transit Land Use Plan - $4,000 • Urban Forestry Code Revisions - $2,500 This request will increase the beginning fund balance in the General Fund with an equal increase of $37,125 in program expenditures for Community Development. General Fund Program Approved Recommended Change Revised Approved Policy & Admin. $748,857 $0 $748,857 Comm. Develop. 2,921,115 37,125 2,958,240 Comm. Services 19,922,675 0 19,922,675 Public Works 5,059,096 0 5,059,096 Debt Service 0 0 0 Loan to CCDA 80,000 0 80,000 Transfers 623,264 0 623,264 Capital Improvements 0 0 0 Contingency 1,000,000 0 1,000,000 Total Fund $30,355,007 r $37,125 $30,392,132 In addition, a $12,000 carry forward for the Building Division is being requested for work associated with completion of online services for building permits and payments. This action will result in a increase of $12,000 in beginning fund balance for the Building Fund with an equal increase in program expenditures. Building Fund Program Approved Recommended Change Revised Approved Policy & Admin. $0 $0 $0 Comm. Develop. 1,254,424 12,000 1,266,424 Comm. Services 0 0 0 Public Works 0 0 0 Debt Service 0 0 0 Loan to CCDA 0 0 0 Transfers 0 0 0 Capital Improvements 0 0 0 Contingency 200,000 0 200,000 Total Fund , - $1,454,424 - ' £, $12,000 $1,466,424 2I Page #3: Carry Forwards — Public Works The following carry forwards are being requested by the Public Works Department: a). Administration— A carry forward is requested for professional /contractual services of $20,000 in order to complete work associated with determining the city's sustainability needs in Administration. This work is expected to begin in FY 2012 but will not be completed prior to the end of the fiscal year. This will result in an increase of $20,000 in the General Fund in FY 2013. In turn, program expenditures for Administration will increase by the same amount. - General Fund Program Approved Recommended Change Revised Approved Policy & Admin. $748,857 $0 $748,857 Comm. Develop. 2,921,115 0 2,921,115 Comm. Services 19,922,675 0 19,922,675 Public Works 5,059,096 20,000 5,079,096 Debt Service 0 0 0 Loan to CCDA 80,000 0 80,000 Transfers 623,264 0 623,264 Capital Improvements 0 0 0 Con lin en 1,000,000 0 1,000,000 Total Fund $30,375,007 b). Street Maintenance — The Street Maintenance Division is requesting a carry forward of $12,676 in professional services to complete the following work: completion of right -of -way improvements for $12,676. This budget adjustment will increase the beginning fund balance in the Gas Tax Fund by $12,676 with an equal increase in program expenditures for Public Works. Gas Tax Fund Program Approved Recommended Change Revised Approved Policy & Admin. $0 $0 $0 Comm. Develop. 0 0 0 Comm. Services 0 0 0 Public Works 1,575,171 12,676 1,587,847 Debt Service 0 0 0 Loan to CCDA 0 0 0 Transfers 0 0 0 Capital Improvements 0 0 0 Contin ! enc 0 0 0 ''..tal Fund $1,575,171 $12,676 $1,587,847 3IPage c). Capital Improvement Program (CIP) - Streets A total of $35,000 in carry forwards is required to complete the Crosswalk Beacon Upgrades project. This action will increase the beginning fund balance by $35,000 in the Gas Tax Fund with an equal increase in Transfers Out to the Transportation CIP Fund. In turn, Transfers In to the Transportation CIP Fund will increase by $35,000 with an equal increase in capital expenditures. Transportation CIP Fund Program Approved Recommended Change Revised Approved Policy & Admin. $0 $0 $0 Comm. Develop. 0 0 0 Comm. Services 0 0 0 Public Works 0 0 0 Debt Service 0 0 0 Loan to CCDA 0 0 0 Transfers 0 0 0 Capital Improvements 3,313,719 35,000 3,348,719 Contingency 0 0 0 Total Fund $3,313,719 $35,000 $3,348,719 4IPage I #4: Capital Improvement Program — Parks Bond Budget adjustments for some of the parks projects are required in order to remain compliant with the Parks Bond measure that was approved in 2010. The FY 2013 budgets for Park Land Acquisition, Park Land Development, Downtown Land Acquisition, and Downtown Park Improvements require adjustments that total $400,456 in the Parks Bond Fund. Transfers Out of the Parks Bond Fund will increase by $400,456 with an equal decrease in reserves. Transfers In to the Parks Capital Fund will increase by this amount with an equal increase in capital expenditures. Parks Bond Fund Program Approved Recommended Change Revised Approved Policy & Admin. $0 $0 $0 Comm. Develop. 0 0 0 Comm. Services 0 0 0 Public Works 0 0 0 Debt Service 0 0 0 Loan to CCDA 0 0 0 Transfers 4,177,172 400,456 4,577,628 Capital Improvements 0 0 0 Contin ! en 0 0 0 Total F . s m_ ` ' 4177 $400,45 l " $4,577,628 Parks Capital Fund Program Approved Recommended Change Revised Approved Policy & Admin. $0 $0 $0 Comm. Develop. 0 0 0 Comm. Services 0 0 0 Public Works 0 0 0 Debt Service 0 0 0 Loan to CCDA 0 0 0 Transfers 0 0 0 Capital Improvements 5,673,172 400,456 6,073,628 Contingency 0 0 0 Total Fund 1111W $5,673,172 $400,456 $6,073,628 5 I Page " City of Tigard TIGARD Memorandum To: City Council Members From: Carissa Collins, Sr. Management Analyst Re: Technical Adjustment #4 to the FY2013 Approved Budget Date: June 7, 2012 The purpose of Technical Adjustment #4 is to ensure that the Adopted FY 2013 Budget and the Adopted 2013 -2017 Capital Improvement Plan (CIP) complies with the requirements of the 2010 Parks Bond. The Parks Bond requires that at least 80% of the proceed be used for land ' acquisitions, up to 20% for park improvements, and up to 10% of the total used in Downtown Tigard. Based on the likely use of the bond proceeds through the end of the current FY 2012, the Budget Committee Approved CIP for the Parks System does not comply with the parks bond requirements; there are too few acquisitions and downtown projects with too many bond proceeds spent development. Technical Adjustment #4 makes corrections in FY 2013. Staff is also recommending that Council make adjustments to the 5 -Year CIP. Combined this will bring the CIP in compliance with the Park Bond requirements. Attached is the Parks System CIP as Approved by the Budget Committee and with changes for Adoption. The table below summarizes the changes with negative numbers showing decreases in CIP. Summary of Changes to the Parks System CIP to Achieve Parks Bond Compliance Project # Project FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Total 92020 Sunrise Park $ - $(155,000) $ - $ - $ - $ (155,000) 92022 Jack Park $ - $(155,000) $ - $ - $ - $ (155,000) 92026 Park Land Acquisition $ (984,665) $ 625,000 $ - $ - $ - $ (359,665) 92027 Park Land Development $ (251,507) $(195,014) $ (37,145) $ - $ - $ (483,666) 92028 Downtown Land Acquisition $1,360,000 $ - $ - $ - $ - $1,360,000 92029 Downtown Park $ 276,628 $(360,000) $ - $ - $ - $ (83,372) Improvements TBD -04 COT -TTSD Park $ - $ (60,000) $(123,000) $ - $ - $ (183,000) Development Partnership TBD -25 Tigard Street Trail $ - $(169,000) $ - $ - $ - $ (169,000) Total $ 400,456 $(469,014) $(160,145) $ - $ - $ (228,703) CAPITAL IMPROVEMENT PLAN - Parks Projected rol P ed Prc�ctV-3�. Projec { ats , � 2015 : 2016 2017 T �,.., .�,'z»�a34,i„ y .,.�,.d�- � .aw w� ae.�ka:,r��� -a.. �12 2013 ,_R �,..�«�., -. 92003 East Butte Heritage Park Development 70,000 430,000 0 0 0 0 500,000 92006 Fanno Creek House 75,000 65,000 0 0 0 0 140,000 92012 Parks System Development Charge Update 16,000 0 20,000 0 0 0 36,000 92016 Summer Creek Park 70,000 400,000 200,000 0 0 0 670,000 92017 Tree Canopy Replacement Program 125,000 125,000 125,000 125,000 125,000 125,000 750,000 92020 Sunrise Park 50,000 445,000 155,000 0 0 0 650,000 92024 Fanno Creek Trail .Main Street to Grant 134,500 321,000 0 0 0 0 455,500 Street 92026 Park Land Acquisition 0 2,934,665 0 0 0 0 2,934,665 92027 Park Land Development 360,000 251,507 195,014 37,145 0 0 843,666 92029 Downtown Park Improvements 20,000 60,000 360,000 0 0 0 440,000 TBD -02 Damaged Tree Replacement Program 25,000 25,000 25,000 25,000 25,000 25,000 150,000 TBD -03 Jack Park 95,000 335,000 155,000 0 0 0 585,000 TBD-04 COT -TTSD Park Development Partnership 0 156,000 121,000 123,000 0 0 400,000 TBD -25 Tigard Street Trail 0 125,000 875,000 0 0 0 1,000,000 Total Funded 1,040,500 5,673,172 2,231,014 310,145 150,000 150,000 9,554,831 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92003 - East Butte Heritage Park Development The City has purchased property to develop a neighborhood park. Park development will include a playground structure, picnic shelter, basketball court, portable restroom, picnic tables, benches, garbage cans, and soft and hard surface trails. This project was selected by the Parks & Recreation Advisory Board (PRAB) for consideration of funding by parks bond proceeds. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Project Management 0 0 0 30,000 0 0 0 0 30,000 Construction Management 0 0 0 33,000 0 0 0 0 33,000 Total Internal 0 0 0 63,000 0 0 0 0 63,000 External Expenses Design and Engineering 16,116 70,000 70,000 0 0 0 0 0 70,000 Construction 0 0 0 367,000 0 0 0 0 367,000 Total External 16,116 70,000 70,000 367,000 0 0 0 0 437,000 Total Project Expense 16,116 70,000 70,000 430,000 0 0 0 0 500,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 70,000 70,000 305,000 0 0 0 0 375,000 425 -Parks SDC Fund 16,116 0 0 31,250 0 0 0 0 31,250 Total Revenue Funding 16,116 70,000 70,000 336,250 0 0 0 0 406,250 Other Revenue Source TBD 0 0 0 93,750 0 0 0 0 93,750 Total Other Revenue 0 0 0 93,750 0 0 0 0 93,750 Total Revenues 16,116 70,000 70,000 430,000 0 0 0 0 500,000 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92006 - Fanno Creek House The city's Fanno Creek House will begin its second phase of improvement. Phase 1 consisted of remodeling the house in FY 2010 -11. Phase 2 includes landscaping, parking, and riparian improvements. This project was presented to the Parks & Recreation Advisory Board (PRAB) for consideration of funding by parks bond proceeds. Grant funding will also be sought in order to complete the remaining work on this project. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Construction 151,594 35,000 35,000 65,000 0 0 0 0 100,000 Design and Engineering 0 40,000 40,000 0 0 0 0 0 40,000 Total External 151,594 75,000 75,000 65,000 0 0 0 0 140,000 Total Project Expense 151,594 75,000 75,000 65,000 0 0 0 0 140,000 REVENUES Revenue Funding Source 100 - General Fund 32,806 0 0 0 0 0 0 0 0 400 - Facilities Capital 117,588 0 0 0 0 0 0 0 0 Projects Fund 421 -Parks Bond Fund 1,200 75,000 75,000 65,000 0 0 0 0 140,000 Total Revenue Funding 151,594 75,000 75,000 65,000 0 0 0 0 140,000 Total Revenues 151,594 75,000 75,000 65,000 0 0 0 0 140,000 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92012 - Parks System Development Charge Update The city will complete the update of its Parks System Development Charge (SDC) methodology in FY 2012. A consultant will conduct the update which will establish new rates and determine the methodology for applying SDC's. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Design and Engineering 0 16,000 16,000 0 20,000 0 0 0 36,000 Total External 0 16,000 16,000 0 20,000 0 0 0 36,000 Total Project Expense 0 16,000 16,000 0 20,000 0 0 0 36,000 REVENUES Revenue Funding Source 425 -Parks SDC Fund 0 16,000 16,000 0 20,000 0 0 0 36,000 Total Revenue Funding 0 16,000 16,000 0 20,000 0 0 0 36,000 Total Revenues 0 16,000 16,000 0 20,000 0 0 0 36,000 Stage: Approved * * * PRELIMINARY * * * System: Parks I • CAPITAL IMPROVEMENT PLAN - Parks 92016 - Summer Creek Park The city has acquired land for the development of a community park. Within the park, natural areas will be preserved and enhanced, and a ball field and interpretive center will be constructed. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Project Management 0 0 0 28,600 0 0 0 0 28,600 Construction Management 0 0 0 30,000 0 0 0 0 30,000 Total Internal 0 0 0 58,600 0 0 0 0 58,600 External Expenses Land /Right of Way 3,399,706 0 0 0 0 0 0 0 0 Acquisition Construction 0 0 0 341,400 200,000 0 0 0 541,400 Design and Engineering 0 0 70,000 0 0 0 0 0 70,000 Total External 3,399,706 0 70,000 341,400 200,000 0 0 0 611,400 - Total Project Expense 3,399,706 0 70,000 400,000 200,000 0 0 0 670,000 REVENUES Revenue Funding Source 100 - General Fund 4,894 0 0 0 0 0 0 0 0 425 -Parks SDC Fund 29,955 0 0 0 200,000 0 0 0 200,000 421 -Parks Bond Fund 3,364,857 0 70,000 400,000 0 0 0 0 470,000 Total Revenue Funding 3,399,706 0 70,000 400,000 200,000 0 0 0 670,000 Total Revenues 3,399,706 0 70,000 400,000 200,000 0 0 0 670,000 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92017 - Tree Canopy Replacement Program The City of Tigard collects funds from developers who remove trees and are unable to meet replacement requirements. This program utilizes the tree replacement fund for planting trees, thereby replacing lost tree canopy. Annually, the city will deliver and plant free street trees in the Fall /Winter for eligible Tigard residents requesting trees. After the free street tree program is completed in the spring, the city will then pursue a large scale planting opportunity in stream corridors, on school grounds, along highways, or where canopy replacement is needed. Funds will also be used to maintain prior planting during an establishment period. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Construction 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Total External 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Total Project Expense 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 REVENUES Revenue Funding Source 260 -Urban Forestry Fund 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Total Revenue Funding 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Total Revenues 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92020 - Sunrise Park The public planning process for a future park on the Sunrise property. The planning process will develop a conceptual master plan for a community park. The process will include identification of access points, sensitive lands, and desired public facilities. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Construction Management 0 0 0 24,400 5,000 0 0 0 29,400 Project Management 0 0 0 24,400 0 0 0 0 24,400 Public Involvement 0 0 0 6,100 0 0 0 0 6,100 Total Internal 0 0 0 54,900 5,000 0 0 0 59,900 External Expenses Design and Engineering 0 50,000 50,000 100,000 0 0 0 0 150,000 Construction 0 0 0 290,100 150,000 0 0 0 440,100 Total External 0 50,000 50,000 390,100 150,000 0 0 0 590,100 Total Project Expense 0 50,000 50,000 445,000 155,000 0 0 0 650,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 50,000 50,000 445,000 155,000 0 0 0 650,000 Total Revenue Funding 0 50,000 50,000 445,000 155,000 0 0 0 650,000 Total Revenues 0 50,000 50,000 445,000 155,000 0 0 0 650,000 • Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92024 - Fanno Creek Trail -Main Street to Grant Street This project includes the installation of a trail from Main Street to Grant Street. This trail is a key part of the larger Fanno Creek Regional Trail System from Portland to Tualatin. The funding provided is for land acquisition, conceptual design and permitting as needed. Construction is expected to begin in FY 2011 -12. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Construction Management 0 0 0 12,200 0 0 0 0 12,200 Project Management 0 10,000 10,000 9,800 0 0 0 0 19,800 Total Internal 0 10,000 10,000 22,000 0 0 0 0 32,000 External Expenses Land /Right of Way 0 52,500 52,500 0 0 0 0 0 52,500 Acquisition Construction 0 0 0 299,000 0 0 0 0 299,000 Design and Engineering 0 72,000 72,000 0 0 0 0 0 72,000 Total External 0 124,500 124,500 299,000 0 0 0 0 423,500 Total Project Expense 0 134,500 134,500 321,000 0 0 0 0 455,500 REVENUES Revenue Funding Source 510 - Stormwater Fund 0 0 0 20,000 0 0 0 0 20,000 100 - General Fund 0 100,875 100,875 0 0 0 0 0 100,875 425 -Parks SDC Fund 0 33,625 33,625 88,750 0 0 0 0 122,375 421 -Parks Bond Fund 0 0 0 100,000 0 0 0 0 100,000 500- Sanitary Sewer Fund 0 0 0 35,000 0 0 0 0 35,000 Total Revenue Funding 0 134,500 134,500 243,750 0 0 0 0 378,250 Other Revenue Source Metro Greenspace 0 0 0 34,000 0 0 0 0 34,000 TBD 0 0 0 43,250 0 0 0 0 43,250 Total Other Revenue 0 0 0 77,250 0 0 0 0 77,250 Total Revenues 0 134,500 134,500 321,000 0 0 0 0 455,500 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92026 - Park Land Acquisition Potential land acquisitions have been identified as a result of the $17 million Parks Bond. The Parks & Recreation Advisory Board is continuing to identify potential site acquisitions for FY 2013. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Land /Right of Way 9,125,773 0 0 2,934,665 0 0 0 0 2,934,665 Acquisition Total External 9,125,773 0 0 2,934,665 0 0 0 0 2,934,665 Total Project Expense 9,125,773 0 0 2,934,665 0 0 0 0 2,934,665 REVENUES Revenue Funding Source 421 -Parks Bond Fund 9,125,773 0 0 1,934,665 0 0 0 0 1,934,665 425 -Parks SDC Fund 0 0 0 1,000,000 0 0 0 0 1,000,000 Total Revenue Funding 9,125,773 0 0 2,934,665 0 0 0 0 2,934,665 . Total Revenues 9,125,773 0 0 2,934,665 0 0 0 0 2,934,665 Stage: Approved * * * PRELIMINARY System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92027 - Park Land Development This project consists of the development of land that has been purchased via the $17 million Park Bond. Locations for future development have yet to be determined. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Public Involvement 0 0 0 5,937 0 0 0 0 5,937 Total Internal 0 0 0 5,937 0 0 0 0 5,937 External Expenses Design and Engineering 0 360,000 360,000 245,570 0 0 0 0 605,570 Construction 0 0 0 0 195,014 37,145 0 0 232,159 Total External 0 360,000 360,000 245,570 195,014 37,145 0 0 837,729 Total Project Expense 0 360,000 360,000 251,507 195,014 37,145 0 0 843,666 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 360,000 360,000 251,507 195,014 37,145 0 0 843,666 Total Revenue Funding 0 360,000 360,000 251,507 195,014 37,145 0 0 843,666 Total Revenues 0 360,000 360,000 251,507 195,014 37,145 0 0 843,666 Stage: Approved * * * PRELIMINARY System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92029 - Downtown Park Improvements This project will earmark funding for development of potential sites within the downtown area. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Construction 0 150,000 0 0 360,000 0 0 0 360,000 Design and Engineering 0 40,000 20,000 60,000 0 0 0 0 80,000 Total External 0 190,000 20,000 60,000 360,000 0 0 0 440,000 Total Project Expense 0 190,000 20,000 60,000 360,000 0 0 0 440,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 190,000 20,000 60,000 360,000 0 0 0 440,000 Total Revenue Funding 0 190,000 20,000 60,000 360,000 0 0 0 440,000 Total Revenues 0 190,000 20,000 60,000 360,000 0 0 0 440,000 TBD -02 - Damaged Tree Replacement Program This program funds the replacement of down and removed trees in parks with large replacement trees. It also funds the planting of large park trees in park areas where the tree canopy needs to be enhanced. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Construction 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total External 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total Project Expense 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 REVENUES Revenue Funding Source 260 -Urban Forestry Fund 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total Revenue Funding 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total Revenues 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks TBD -03 - Jack Park The public planning and development of the Jack Park addition is located on Walnut Street. The amenities are expected to include a trail and bridge to allow access to the main portion of Jack Park from Walnut Street. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Public Involvement 0 0 0 6,100 0 0 0 0 6,100 Construction Management 0 0 0 24,400 5,000 0 0 0 29,400 Project Management 0 0 0 24,400 0 0 0 0 24,400 Total Internal 0 0 0 54,900 5,000 0 0 0 59,900 External Expenses Construction 0 0 0 280,100 150,000 0 0 0 430,100 Design and Engineering 0 0 95,000 0 0 0 0 0 95,000 Total External 0 0 95,000 280,100 150,000 0 0 0 525,100 Total Project Expense 0 0 95,000 335,000 155,000 0 0 0 585,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 0 95,000 335,000 155,000 0 0 0 585,000 Total Revenue Funding 0 0 95,000 335,000 155,000 0 0 0 585,000 Total Revenues 0 0 95,000 335,000 155,000 0 0 0 585,000 • Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks TBD -04 - COT -TTSD Park Development Partnership A partnership between Tigard and the Tigard Tualatin School District that could allow this funding to be used for enhanced park amenities on School District property for public use. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Public Involvement 0 0 0 12,200 0 0 0 0 12,200 Total Internal 0 0 0 12,200 0 0 0 0 12,200 External Expenses Design and Engineering 0 0 0 25,000 0 0 0 0 25,000 Construction 0 0 0 118,800 121,000 123,000 0 0 362,800 Total External 0 0 0 143,800 121,000 123,000 0 0 387,800 Total Project Expense 0 0 0 156,000 121,000 123,000 0 0 400,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 0 0 156,000 121,000 123,000 0 0 400,000 Total Revenue Funding 0 0 0 156,000 121,000 123,000 0 0 400,000 Total Revenues 0 0 0 156,000 121,000 123,000 0 0 400,000 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks TBD -25 - Tigard Street Trail The purchase and development of a pedestrian and bicycle boulevard on an abandoned railroad line along Tigard Street. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Construction Management 0 0 0 0 50,000 0 0 0 50,000 Project Management 0 0 0 30,500 25,000 0 0 0 55,500 Total Internal 0 0 0 30,500 75,000 0 0 0 105,500 External Expenses Construction 0 0 0 0 800,000 0 0 0 800,000 Design and Engineering 0 0 0 94,500 0 0 0 0 94,500 Total External 0 0 0 94,500 800,000 0 0 0 894,500 Total Project Expense 0 0 0 125,000 875,000 0 0 0 1,000,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 0 0 125,000 875,000 0 0 0 1,000,000 Total Revenue Funding 0 0 0 125,000 875,000 0 0 0 1,000,000 Total Revenues 0 0 0 125,000 875,000 0 0 0 1,000,000 Stage: Approved * * * PRELIMINARY * * * System: Parks CAPITAL IMPROVEMENT PLAN - Parks Projected Projected Projct No. Project Name 2012 2013 2014 2015 2016 2017 Total 92003 East Butte I leritage Park Development 70,000 430,000 0 0 0 0 500,000 1 92006 Fanno Creek House 75,000 65,000 0 0 0 0 140,000 92012 Parks System Development Charge Update 16,000 0 20,000 0 0 0 36,000 92016 Summer Creek Park 70,000 400,000 200,000 0 0 0 670,000 192017 Tree Canopy Replacement Program 125,000 125,000 125,000 125,000 125,000 125,000 750,000 92020 Sunrise Park 50,000 445,000 0 0 0 0 495,000 92024 Fanno Creek Trail-Main Street to Grant 134,500 321,000 0 0 0 0 455,500 Street 92026 Park Land Acquisition 0 1,950,000 625,000 0 0 0 2,575,000 92028 Downtown Land Acquisition 0 1,360,000 0 0 0 0 1,360,000 92029 Downtown Park Improvements 20,000 336,628 0 0 0 0 356,628 TBD -02 Damaged Tree Replacement Program 25,000 25,000 25,000 25,000 25,000 25,000 150,000 TBD -03 Jack Park 95,000 335,000 0 0 0 0 430,000 TBD -04 COT -TTSD Park Development Partnership 0 156,000 61,000 0 0 0 217,000 TBD -25 Tigard Street Trail 0 125,000 706,000 0 0 0 831,000 Total Funded 680,500 6,073,628 1,762,000 150,000 150,000 150,000 8,966,128 Stage: Adopted System: Parks • CAPITAL IMPROVEMENT PLAN - Parks 92003 - East Butte Heritage Park Development The City has purchased property to develop a neighborhood park. Park development will include a playground structure, picnic shelter, basketball court, portable restroom, picnic tables, benches, garbage cans, and soft and hard surface trails. This project was selected by the Parks & Recreation Advisory Board (PRAB) for consideration of funding by parks bond proceeds. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Project Management 0 0 0 30,000 0 0 0 0 30,000 Construction Management 0 0 0 33,000 0 0 0 0 33,000 Total Internal 0 0 0 63,000 0 0 0 0 63,000 External Expenses Design and Engineering 16,116 70,000 70,000 0 0 0 0 0 70,000 Construction 0 0 0 367,000 0 0 0 0 367,000 Total External 16,116 70,000 70,000 367,000 0 0 0 0 437,000 Total Project Expense 16,116 70,000 70,000 430,000 0 0 0 0 500,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 70,000 70,000 305,000 0 0 0 0 375,000 425 -Parks SDC Fund 16,116 0 0 31,250 0 0 0 0 31,250 Total Revenue Funding 16,116 70,000 70,000 336,250 0 0 0 0 406,250 Other Revenue Source TBD 0 0 0 93,750 0 0 0 0 93,750 Total Other Revenue 0 0 0 93,750 0 0 0 0 93,750 Total Revenues 16,116 70,000 70,000 430,000 0 0 0 0 500,000 Stage: Adopted System: Parks I CAPITAL IMPROVEMENT PLAN - Parks 92006 - Fanno Creek House The city's Fanno Creek House will begin its second phase of improvement. Phase 1 consisted of remodeling the house in FY 2010 -11. Phase 2 includes landscaping, parking, and riparian improvements. This project was presented to the Parks & Recreation Advisory Board (PRAB) for consideration of funding by parks bond proceeds. Grant funding will also be sought in order to complete the remaining work on this project. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses , Construction 151,594 35,000 35,000 65,000 0 0 0 0 100,000 Design and Engineering 0 40,000 40,000 0 0 0 0 0 40,000 Total External 151,594 75,000 75,000 65,000 0 0 0 0 140,000 Total Project Expense 151,594 75,000 75,000 65,000 0 0 0 0 140,000 REVENUES Revenue Funding Source 100 - General Fund 32,806 0 0 0 0 0 0 0 0 400- Facilities Capital 117,588 0 0 0 0 0 0 0 0 Projects Fund 421 -Parks Bond Fund 1,200 75,000 75,000 65,000 0 0 0 0 140,000 Total Revenue Funding 151,594 75,000 75,000 65,000 0 0 0 0 140,000 Total Revenues 151,594 75,000 75,000 65,000 0 0 0 0 140,000 Stage: Adopted System: Parks • CAPITAL IMPROVEMENT PLAN - Parks 92012 - Parks System Development Charge Update The city will complete the update of its Parks System Development Charge (SDC) methodology in FY 2012. A consultant will conduct the update which will establish new rates and determine the methodology for applying SDC's. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Design and Engineering 0 16,000 16,000 0 20,000 0 0 0 36,000 Total External 0 16,000 16,000 0 20,000 0 0 0 36,000 Total Project Expense 0 16,000 16,000 0 20,000 0 0 0 36,000 REVENUES Revenue Funding Source 425 -Parks SDC Fund 0 16,000 16,000 0 20,000 0 0 0 36,000 Total Revenue Funding 0 16,000 16,000 0 20,000 0 0 0 36,000 Total Revenues 0 16,000 16,000 0 20,000 0 0 0 36,000 Stage: Adopted System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92016 - Summer Creek Park The city has acquired land for the development of a community park. Within the park, natural areas will be preserved and enhanced, and a ball field and interpretive center will be constructed. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Construction Management 0 0 0 30,000 0 0 0 0 30,000 Project Management 0 0 0 28,600 0 0 0 0 28,600 Total Internal 0 0 0 58,600 0 0 0 0 58,600 External Expenses Land /Right of Way 3,399,706 0 0 0 0 0 0 0 0 Acquisition Construction 0 0 0 341,400 200,000 0 0 0 541,400 Design and Engineering 0 0 70,000 0 0 0 0 0 70,000 Total Extemal 3,399,706 0 70,000 341,400 200,000 0 0 0 611,400 Total Project Expense 3,399,706 0 70,000 400,000 200,000 0 0 0 670,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 3,364,857 0 70,000 400,000 0 0 0 0 470,000 425 -Parks SDC Fund 29,955 0 0 0 200,000 0 0 0 200,000 100 - General Fund 4,894 0 0 0 0 0 0 0 0 Total Revenue Funding 3,399,706 0 70,000 400,000 200,000 0 0 0 670,000 Total Revenues 3,399,706 0 70,000 400,000 200,000 0 0 0 670,000 Stage: Adopted System: Parks • CAPITAL IMPROVEMENT PLAN - Parks 92017 - Tree Canopy Replacement Program The City of Tigard collects funds from developers who remove trees and are unable to meet replacement requirements. This program utilizes the tree replacement fund for planting trees, thereby replacing lost tree canopy. Annually, the city will deliver and plant free street trees in the Fall /Winter for eligible Tigard residents requesting trees. After the free street tree program is completed in the spring, the city will then pursue a large scale planting opportunity in stream corridors, on school grounds, along highways, or where canopy replacement is needed. Funds will also be used to maintain prior planting during an establishment period. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Construction 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Total External 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Total Project Expense 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 REVENUES Revenue Funding Source 260 -Urban Forestry Fund 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Total Revenue Funding 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Total Revenues 11,297 125,000 125,000 125,000 125,000 125,000 125,000 125,000 750,000 Stage: Adopted System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92020 - Sunrise Park The public planning process for a future park on the Sunrise property. The planning process will develop a conceptual master plan for a community park. The process will include identification of access points, sensitive lands, and desired public facilities. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Public Involvement 0 0 0 6,100 0 0 0 0 6,100 Project Management 0 0 0 24,400 0 0 0 0 24,400 Construction Management 0 0 0 24,400 0 0 0 0 24,400 Total Internal 0 0 0 54,900 0 0 0 0 54,900 External Expenses Construction 0 0 0 290,100 0 0 0 0 290,100 Design and Engineering 0 50,000 50,000 100,000 0 0 0 0 150,000 Total External 0 50,000 50,000 390,100 0 0 0 0 440,100 Total Project Expense 0 50,000 50,000 445,000 0 0 0 0 495,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 50,000 50,000 445,000 0 0 0 0 495,000 Total Revenue Funding 0 50,000 50,000 445,000 0 0 0 0 495,000 Total Revenues 0 50,000 50,000 445,000 0 0 0 0 495,000 Stage: Adopted System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92024 - Fanno Creek Trail -Main Street to Grant Street This project includes the installation of a trail from Main Street to Grant Street. This trail is a key part of the larger Fanno Creek Regional Trail System from Portland to Tualatin. The funding provided is for land acquisition, conceptual design and permitting as needed. Construction is expected to begin in FY 2011 -12. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Construction Management 0 0 0 12,200 0 0 0 0 12,200 Project Management 0 10,000 10,000 9,800 0 0 0 0 19,800 Total Internal 0 10,000 10,000 22,000 0 0 0 0 32,000 External Expenses Design and Engineering 0 72,000 72,000 0 0 0 0 0 72,000 Construction 0 0 0 299,000 0 0 0 0 299,000 Land /Right of Way 0 52,500 52,500 0 0 0 0 0 52,500 Acquisition Total External 0 124,500 124,500 299,000 0 0 0 0 423,500 Total Project Expense 0 134,500 134,500 321,000 0 0 0 0 455,500 REVENUES Revenue Funding Source 100 - General Fund 0 100,875 100,875 0 0 0 0 0 100,875 510 - Stormwater Fund 0 0 0 20,000 0 0 0 0 20,000 421 -Parks Bond Fund 0 0 0 100,000 0 0 0 0 100,000 425 -Parks SDC Fund 0 33,625 33,625 88,750 0 0 0 0 122,375 500 - Sanitary Sewer Fund 0 0 0 35,000 0 0 0 0 35,000 Total Revenue Funding 0 134,500 134,500 243,750 0 0 0 0 378,250 Other Revenue Source Metro Greenspace 0 0 0 34,000 0 0 0 0 34,000 TBD 0 0 0 43,250 0 0 0 0 43,250 Total Other Revenue 0 0 0 77,250 0 0 0 0 77,250 Total Revenues 0 134,500 134,500 321,000 0 0 0 0 455,500 Stage: Adopted System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92026 - Park Land Acquisition Potential land acquisitions have been identified as a result of the $17 million Parks Bond. The Parks & Recreation Advisory Board is continuing to identify potential site acquisitions for FY 2013. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Land /Right of Way 9,125,773 0 0 1,950,000 625,000 0 0 0 2,575,000 Acquisition Total External 9,125,773 0 0 1,950,000 625,000 0 0 0 2,575,000 Total Project Expense 9,125,773 0 0 1,950,000 625,000 0 0 0 2,575,000 REVENUES Revenue Funding Source 425 -Parks SDC Fund 0 0 0 1,000,000 0 0 0 0 1,000,000 421 -Parks Bond Fund 9,125,773 0 0 950,000 625,000 0 0 0 1,575,000 Total Revenue Funding 9,125,773 0 0 1,950,000 625,000 0 0 0 2,575,000 Total Revenues 9,125,773 0 0 1,950,000 625,000 0 0 0 2,575,000 Stage: Adopted System: Parks CAPITAL IMPROVEMENT PLAN - Parks 92028 - Downtown Land Acquisition This project includes costs associated with potential sites the city will purchase within the downtown area Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Land /Right of Way 0 1,360,000 0 1,360,000 0 0 0 0 1,360,000 Acquisition Total External 0 1,360,000 0 1,360,000 0 0 0 0 1,360,000 Total Project Expense 0 1,360,000 0 1,360,000 0 0 0 0 1,360,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 1,360,000 0 1,360,000 0 0 0 0 1,360,000 Total Revenue Funding 0 1,360,000 0 1,360,000 0 0 0 0 1,360,000 Total Revenues 0 1,360,000 0 1,360,000 0 0 0 0 1,360,000 92029 - Downtown Park Improvements This project will earmark funding for development of potential sites within the downtown area. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Design and Engineering 0 40,000 20,000 336,628 0 0 0 0 356,628 Construction 0 150,000 0 0 0 0 0 0 0 Total External 0 190,000 20,000 336,628 0 0 0 0 356,628 Total Project Expense 0 190,000 20,000 336,628 0 0 0 0 356,628 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 190,000 20,000 336,628 0 0 0 0 356,628 Total Revenue Funding 0 190,000 20,000 336,628 0 0 0 0 356,628 Total Revenues 0 190,000 20,000 336,628 0 0 0 0 356,628 Stage: Adopted System: Parks CAPITAL IMPROVEMENT PLAN - Parks TBD -02 - Damaged Tree Replacement Program This program funds the replacement of down and removed trees in parks with large replacement trees. It also funds the planting of large park trees in park areas where the tree canopy needs to be enhanced. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES External Expenses Construction 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total External 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total Project Expense 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 REVENUES Revenue Funding Source 260 -Urban Forestry Fund 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total Revenue Funding 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total Revenues 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Stage: Adopted System: Parks • 7' ' CAPITAL IMPROVEMENT PLAN - Parks TBD -03 - Jack Park The public planning and development of the Jack Park addition is located on Walnut Street. The amenities are expected to include a trail and bridge to allow access to the main portion of Jack Park from Walnut Street. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES - Internal Expenses Construction Management 0 0 0 24,400 0 0 0 0 24,400 Project Management 0 0 0 24,400 0 0 0 0 24,400 Public Involvement 0 0 0 6,100 0 0 0 0 6,100 Total Internal 0 0 0 54,900 0 0 0 0 54,900 External Expenses Design and Engineering 0 0 95,000 0 0 0 0 0 95,000 Construction 0 0 0 280,100 0 0 0 0 280,100 Total External 0 0 95,000 280,100 0 0 0 0 375,100 Total Project Expense 0 0 95,000 335,000 0 0 0 0 430,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 0 95,000 335,000 0 0 0 0 430,000 Total Revenue Funding 0 0 95,000 335,000 0 0 0 0 430,000 Total Revenues 0 0 95,000 335,000 0 0 0 0 430,000 Stage: Adopted System: Parks CAPITAL IMPROVEMENT PLAN - Parks TBD - 04 - COT - TTSD Park Development Partnership A partnership between Tigard and the Tigard Tualatin School District that could allow this funding to be used for enhanced park amenities on School District property for public use. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Public Involvement 0 0 0 12,200 0 0 0 0 12,200 Total Internal 0 0 0 12,200 0 0 0 0 12,200 External Expenses Design and Engineering 0 0 0 25,000 0 0 0 0 25,000 Construction 0 0 0 118,800 61,000 0 0 0 179,800 Total External 0 0 0 143,800 61,000 0 0 0 204,800 Total Project Expense 0 0 0 156,000 61,000 0 0 0 217,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 0 0 156,000 61,000 0 0 0 217,000 Total Revenue Funding 0 0 0 156,000 61,000 0 0 0 217,000 Total Revenues 0 0 0 156,000 61,000 0 0 0 217,000 Stage: Adopted System: Parks CAPITAL IMPROVEMENT PLAN - Parks TBD -25 - Tigard Street Trail The purchase and development of a pedestrian and bicycle boulevard on an abandoned railroad line along Tigard Street. Actual Revised through Budget Projected Projected 2011 2012 2012 2013 2014 2015 2016 2017 Total EXPENSES Internal Expenses Construction Management 0 0 0 0 40,242 0 0 0 40,242 Project Management 0 0 0 30,500 20,474 0 0 0 50,974 Total Internal 0 0 0 30,500 60,716 0 0 0 91,216 External Expenses Construction 0 0 0 0 645,284 0 0 0 645,284 Design and Engineering 0 0 0 94,500 0 0 0 0 94,500 Total Extemal 0 0 0 94,500 645,284 0 0 0 739,784 Total Project Expense 0 0 0 125,000 706,000 0 0 0 831,000 REVENUES Revenue Funding Source 421 -Parks Bond Fund 0 0 0 125,000 706,000 0 0 0 831,000 Total Revenue Funding 0 0 0 125,000 706,000 0 0 0 831,000 Total Revenues 0 0 0 125,000 706,000 0 0 0 831,000 Stage: Adopted System: Parks AGENDA ITEM No. 12 Date: June 12, 2012 PUBLIC HEARING TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: CONSIDER A RESOLUTION ADOPTING THE CITY OF TIGARD FISCAL YEAR 2012 -13 BUDGET, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 312.060 (2) Due to Time Constraints City Council May Impose A Five - minute Time Limit on Testimony AGENDA ITEM No. 12 Date: June 12, 2012 PLEASE PRINT Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. 0 Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AIS -868 13. Business Meeting Meeting Date: 06/12/2012 Length (in minutes): 5 Minutes Agenda Title: Public Hearing - Adopting the City Center Development Agency Fiscal Year 2012 -2013 Budget, Making Appropriations, and Imposing and Categorizing Taxes Prepared For: Liz Lutz Submitted By: Liz Lutz, Financial and Information Services Item Type: Resolution Meeting Type: Council Business Meeting - Main Budget Committee Information ISSUE Oregon local budget law requires that a budget for the following fiscal year (FY) be adopted by the City Center Development Agency Board of Directors prior to July 1, after approval by the Budget Committee and after a public hearing has been held before the City Center Development Agency Board of Directors. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adoption of the FY 2012 -2013 budget, with any adjustments made during the hearing. KEY FACTS AND INFORMATION SUMMARY The City Center Development Agency Budget Committee (comprised of the City Center Development Agency board of Directors and five citizens) reviewed the Executive Director's Proposed FY 2012 -2013 budget on April 23, 2012 and May 14, 2012. The Budget Committee subsequently approved the Proposed Budget and forwarded the budget to the City Center Development Agency Board of Directors for adoption. Oregon Budget Law gives the governing body of the jurisdiction authority to make certain changes in the Approved Budget prior to adoption. The City Center Development Agency Board of Directors may adjust expenditures up or down as long as the increase in a fund does not exceed 10% of the fund total. The total FY 2012 -2013 City Center Development Agency Budget will be $1,192,000, including appropriations of $990,000. OTHER ALTERNATIVES Due to no amendments being proposed, no other alternatives are being considered. By Oregon law, the FY 2012 -13 budget must be adopted by the City Center Development Agency Board of Directors prior to July 1, 2012. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION April 23 and May 14, 2012, as part of the Budget Committee meetings. Attachments Resolution -Adopt CCDA Budget AGENDA ITEM No. 13 Date: June 12, 2012 PUBLIC HEARING TESTIMONY SIGN -UP SHEETS Please sign on the following page(s) if you wish to testify before the City Center Development Agency on: CONSIDER A RESOLUTION ADOPTING THE FISCAL YEAR 2012 -13 CITY CENTER DEVELOPMENT AGENCY BUDGET, WITH ADJUSTMENTS, MAKING APPROPRIATIONS, AND IMPOSING AND CATEGORIZING TAXES Due to Time Constraints City Council May Impose A Five - minute Time Limit on Testimony AGENDA ITEM No. 13 Date: June 12, 2012 PLEASE PRINT Proponent — (Speaking In Favor) Opponent — (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address &Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. MEMO TO: JOANNE, MARTY SUPPLEMENTAL PACKET FOR 62 / l a 1Q° ) FROM: GRETCHEN 6DAT MEETING) DATE: 6/8/12 4:1C.; k RE: CLIMATE MEETING 6/6 This was a really informative seminar, attended by mostly planning wonks. It would really be useful for Council to learn about the materials provided by the speakers. Ray Rasker, Headwaters Economics, Bozeman, MT HeadwatersEconomics.org His company can develop detailed economic analyses based upon long term climate data. They are currently working on these analyses for timber companies. They reviewed 10 cities (Durango, Co., two towns is So. Ca, Taos NW, Missoula, MT, Olympia, Eugene, Kean, NH, Miami/Dade Co) looking at how cities can start to plan for climate adaptation Findings: 1. Look at typical threats (ex hurricanes, Miami; drought Taos) 2. Start with local values 3. Look to climate adaptation non profits around the country for ideas 4. Employ processes already in existence 5. Use the right staff and set up leadership for unlikely events 6. Get elected officials involved early 7. Reach out to community (using and confirming community values) 8. Facilitate peer to peer learning (example look at tools for drought already used in dry cities) 9. Recognize ones limited capacity 10. Don't get trapped by climate debate: focus on flooding, drought, fire protection (ex. Taos set up ordinances to kick in when water levels reach certain levels) Anticipate pop changes due to climate change Regional Climate Adaptation: Integrating Climate Change into Planning June 6, 2012 Oregon Convention Center 777 NE Grand Ave., Portland, OR 97232 When you engage in climate adaptation planning, who is at your table? Does your program seek opportunities to collaborate with others outside your field? This half -day conference will focus on local government's efforts to address climate change through adaptive actions. Participants will share challenges and opportunities within the areas of transportation, water services, public health, and natural areas. These peer -to -peer discussions will allow participants to identify opportunities to leverage existing resources and enhance their efforts within a multi- sector context. AGENDA: 12:30 —1:00 CHECK -IN: Check -in, Networking, Refreshments (Room C125 -126) 1:00 - 1:10 WELCOME: Michele Crim, City of Portland Bureau of Planning and Sustainability 1:10 -1:45 OPENING REMARKS: Ray Rasker, Headwaters Economics Headwaters Economics is an independent, nonprofit research group whose mission is to improve community development and land management decisions in the West. Ray will provide an overview of Headwaters' 2012 report, "Implementing Climate Change Adaptation: Lessons Learned from Ten Examples." One such lesson encourages entities to "facilitate peer -to -peer learning, and offer positive examples" — one of the afternoon's outcomes. 1:45 — 2:15 OREGON'S CLIMATE CHANGE SCIENCE: An Overview Kathie Dello, OCCRI. The Oregon Climate Change Research Institute has become Oregon's leading resource for the state's climate data. Although climate change is a global issue, these researchers are studying the trends unique to Oregon's climate zone. Kathie will highlight the science that can influence the region's adaptation planning decisions. 2:15 — 2:3o REFRESHMENT BREAK and TECHNOLOGY CHECK (Please do your best to refrain from accessing your digital technology until break -time) 2:30 — 4:00 CONCURRENT BREAK - OUT SESSIONS A number of regional agencies are addressing the impacts of climate change in any number of ways. Some are taking a broad view, while others are targeting specific areas of impact such as flooding. To get the sessions started, each facilitated, interactive session will begin with a real -time example of an existing project or program. Session participants will be asked and encouraged to share examples of their related work. Each session will be guided by a set of prepared questions (attached). SESSION A: Water, Wastewater, and Stormwater (Room C12o) Climate change will very likely affect water supplies in our region in the coming decades. Declining snowpack and increased mid- winter precipitation will affect streamflow timing, volume and quality. Increased mid - winter precipitation can also result in impacts to wastewater and stormwater systems from flooding and increased stormwater volumes during rain events. This session will explore the impacts of climate change on water, wastewater and stormwater services and infrastructure, and identify existing and potential future regional adaptation strategies. Facilitated by Cheryl Welch, Tualatin Valley Water District 1 Joanne, Here are my slides, with the caveat that we present with all slides that we distribute: these slides represent half of a talk that was given in Portland, OR on June 6, 2012. The other half was the explanation that was given with the slides. For more information or clarification, please contact Kathie Dello at OCCRI (kdello @coas.oregonstate.edu). - Kathie Kathie Dello Deputy Director, Oregon Climate Service Oregon Climate Change Research Institute College of Earth, Ocean and Atmospheric Sciences Oregon State University Corvallis, OR 97331 -2209 p: 541.737.8927 www.occri.net 1 www.ocs.oregonstate.edu 1 climate science Northwest Climate Science Centers as a basis for University - Federal Partnerships climate adaptation 2USGS bridging the gap between science and decision making in the Pacific Northwest Sam Oregon State boa Calor Oregon Kathie ueuo Climate Oregon Clirnnte Clan age Research ln6titule nw' Change Clamiths hale a.zolz Washington Research • UOregon University Institute •. • fl • + OCS • iv 1 • • B•' - - StateUni' • Agric. Extensio Q 11 • Sea Grant WMM•ry. Jun. 2. 3012 WMnavWy. Jun. b 1011 + If we say we have 20 or 30 years before the CO2 effect is detected, we are still going to face risk...which is + We are already experiencing the impacts of climate why I personally advocate what I call 'build change in Oregon. Given these observed and resilience'...namely, do whatever you can now to anticipated impacts, prudent measures to adapt should increase the number of options you will have available be taken now. Resilience needs to be built into human in the future...so as the information comes in and the communities and fostered in natural communities to problem becomes clearly a problem or not, you have the flexibility to act. deal with the adverse impacts on of climate change. • + Oregon Climate Assessment Report, 2010 + Dr. Stephen Schneider, Climatologist National Center for Atmospheric Research ,.. July 1981 W 6000000 2• Jun. 6, 3011 wean*, Jun• 6. 2012 Ch 1 Annual mean warming trends, 1920 -2005 ':,--.° , re4405, - „ta1 precipitatij 1967.2006 , � d l o wa d b r 0 94,4,14% +` `� 11 • �a�u Cre97FM9 yr.. O . J. • yq ry,,. go O G rcnma wa961ngh * 0 • :4/T1 p • Orvmn. O '0.00 O MIM .► 9 M A. N9 r.rrsa t 0 O ,i 0 *� o tr Q Q27 ® 'r� • O 0 � �.O C J .. D O C f� d O O ?. ,a : : �ain a � �. . { :. I � � y; O O . crs • oro,• u O l / vAe., o * ' ' 10 • O z .n 0 0 O 0 - co 'as • • 2 b + , ='+ . '., 1 O ® Q z1 , �.me ® „j • . >.,a - ,,„, O •8 rro .�n, A 0 .�. 0 e1•4 OregO. ., '., p p ® 4 -. 0 Ne• w +o oa•.. C io 2 N 9FR12� i ® • ' O 0'= tlaho ,G • • •• 1' .. 12 • • • M, P0. •0r .•••,..: 1 ... it 'r. • .4 • .e� . 11 • o : w ww. climate •washington.edu /trendanalysii • OWSC, www. climate .washington.edu /trendanalysis , r M�<_ ., , • 1111444 4 s i m1.401 W.On..EW. Jun. 42012 NARCCAP. SRES A2, TEMPERATURE CHANGE Ch . 1 MONI41O0.1 M..n • 11041.2070 m.W.19r1 -3000) • .. _. - - - .. ANNUAL Tan,elvN 9` SRI'S 81 `S�Vp' 4 On MILS MB °; 0 . t. 1'' 1090.1 1900 1950 2000 2020 2200 sRta at 966199 tome 2° MB BROSAI• _. __ 10 MOM Mu. 1 900 1950 21001 20511 2 1011 ) 1:--. - -- --- t' s- Mote and Salathe, 2010 Kunkel et al, in p : - -- Wednesday Juno 4 2012 W.ONa0.2, JUn42012 NARCCAP. Annual of Days Tmin .10F, Difference (2041 -2070 minus 1071-2000) NARCCAP, Annual # of Days Tmax > 95F - - _ i Difference (2041 -2070 minus 1971 -2000) N , Numb*. aft, tea. ,a v as 40. -n WM +e I0 lit -- Leo Number of Days , t .. 1 3 0 V 911• 2- 15 _��-- 9I' 12 - i NARCCAP, Annual 9 of Days Tmin c 10F, Climatmogy (1971.2000) 1 ,T . I Wen. of by. 4s ` rf1 � ' • Kunkel et al, in prep Kunkel et al, In prep 1, YTsNN41*A An. 42012 4NSNW%.Jme 42012 _ _ -. - . NARCCAP. *RESA2, PRECIRTATION CHANGE NARCCAP, Amami Max Consecutive Days Precip < 3mm. '00'+s"n 420414070 alms 111714000) DIf srence (2041-2070 minus 1971 -2000( ANNUAL r , �\ Num. of Days 1 r- • 11.111.11=1u.:.J_ - _ .... L..... .�. . -„ N 20 10 +T , e 0 , e N w em101 IMMO NARCCAP, Annual Max ConpeuDw Days MGM .4 3* m. otolo0y (10714000) -- 11r , r -- lid 1 •a. i ono. 1•1110 Ito MINER rALL; ( l � Kunkel et al, In prep Kunkel et al, in prep -- wmN.e. 1012 W.On.,n., Awe 6 20. C * Trends in historical stream flow — 1948 -2002 November- December March Fractional Flow June Fractional Flow ,t• f \ rk ^ t • C ` 5.--, f.Vf . i • • ..- q i I. 1 4$ _. -" tr , 4 • _ I :...: • • - • ..- - • - :-.-. i - 2 5Vulkrlt F7:gM(va -, : • I! • ' y 4� ti • NegMFa - \ \::?" • :iplilicanl Positiv• No Data Stewart et al, 2004, Journal of Climate Ken Kunkel W WN..6ry. Jun.. 0012 W•n•yry, Jun. 6, 2012 Historic Willamette River Floods 1861 " Y 94 4.4" /It "' 7.r. 1 `".c (', 3 ,.� 1 ._ two examples t v s Arg . ,, 1 1 ; :- i ' c ' s l * Oregon Climate Assessment Report- > State of Oregon Climate y. ~'`l r t Adaptation Framework r " .y 4. Oregon Framework (& other great PNW climate science) -> y, t Northwest NCA technical input , Peak Fbws (nabc feet pe seconthollkix Floods Nee olTheitibmeae V#y1udldbp ' 1 attic Aban Ga r • 18611 :1 19431945 1964 1996 f 1861 1: 194311945 j 1996 � i Aues 320337 149797 152.789 194533 340,000 291.000 210,000 Mg IIIr Neaasev 129 60,622 _ 61,633 ',l) W.Omwt. Jim.0.11112 W..I.* , Jo. 8. 2012 Oregon Climate Change Adaptation Framework What were we trying to do? 1. Increase in average annual air temperature and — Provide information to communities regarding the likelihood of extreme heat events effects of future climate conditions 2. Changes in hydrology and water supply; reduced — Identify the most significant climate - related risks snowpack and water availability in some basins; — Provide information to help avoid decisions that would changes in water quality and timing of water place people, communities or resources at risk availability — Identify gaps in research and policy development — Identify short-term actions to avoid or minimize risks 3. Increase in wildfire frequency and intensity Slides from Jeff Weber, DLCD 4. Increase in ocean temperatures with potential for W.Om.bY. Jum 6.20,2 W.M.vbY. Jun. B, 20,2 Important lessons 6. Increased coastal erosion and risk of inundation from increasing sea levels and increasing wave heights and storm surges • Rely on climate science 7. Changes in abundance and distribution of species • Identify risks across sectors and habitats • A lot of adaptation will involve doing things differently, as 8. Increase in diseases and invasive species and opposed to doing new things pests 9. Loss of wetland ecosystems and services 10. Increased frequency of extreme precipitation W.'Ne.O.Y. Jum 62012 •0n.. Jun. O. 2012 Importance of Risk Framing cl sc for c "Responding to climate change involves an iter ve risk adaptation management process that includes both adaptation and mitigation and takes into account climate change damages, co- benefits, sustainability, equity and attitudes to risk." Source IPCC AR4 Synthesis Report Summary for Policymakers(2007) * framing can be helpful - droughts and floods are known and real i Dow* mama rrrweeredoure ■wmwawa.. * no regrets strategies are a win -win vanr tawarlM 2 you don't always need downscaled info! start with a vulnerability 444141141syslon 'r°ro" SWIM assessment with what you do know National ¢ =` F , .w R rrrrr�r ~ are �- ap Cli mate` �y akwaisaapbea 'y'YI""/°e Assessment WMne Jun 9.2012 WetlnesGY. Jun•02012 thank you! * kdello@coas.oregonstate.edu • occri.net * pnwclimate.org • thanks to Josh Foster and Jeff Weber for sharing slides WS 7. Jima&2012 . . • a r: CCDA City Center Development Agency City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of the June 12, 2012 CCDA Meeting STATE OF OREGON) County of Washington) ss. City o and ) / I, 04 h f,_ U. l n/ d -c , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notice being hereto attached and by reference made a part hereof, on the 6 day of 1 bi 14 , 2012. Signature of Person who Performe otification Subscribed and sworn (or affirmed) before me this C= 2 day o _ . .∎ , 2012. (_: T ' lO Signature of Notary Public • P rep OFFICIAL SEAL " 3 CATHERINE D WHEATLEY " AZ`' NOTARY PUBLIC - OREGON (Li COMMISSION NO. 459116 wv cOMM,ISSION EXPI RES AUGUST 04, 201 inumnpur CCDA CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING 13125 SW Hall Blvd., Tigard, OR 97223 NOTICE OF TIGARD CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING ON JUNE 12, 2012 Town Hall — 7:30 p.m. • Public Welcome Agenda Item No. 13 — Public Hearing — Consider a Resolution Adopting the Fiscal Year 2012 -13 City Center Development Agency Budget, with Adjustments, Making Appropriations, and Imposing and Categorizing Taxes (Estimated time for this Agenda Item is 9:20 p.m.) Please forward to: ❑ Findlay Merritt, The Oregonian (FMerritt @oregonian.com) ❑ Editor, The Regal Courier (Editor @theregalcourier.com) ❑ Geoff Pursinger, Tigard Times(gpursinger @commnewspapers.com) ❑ Newsroom, The Times (Fax No. 503 - 546 -0724) The CCDA was reactivated by Resolution 05 -32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503 - 718 -2419. /s/ Carol A. Krager Deputy City Recorder Date: 6/6/2012 Post: Tigard City Hall Tigard Permit Center Tigard Public Library , • iiii CCDA City of Tigard, Oregon Affidavit of CCDA Notification In the Matter of the Notification of the CCDA June 12, 2012 Meeting STATE OF OREGON) County of Washington) ss. City of Tigard ) I, (` vo1 /L rdjc'V , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following organization by fax : IY Newsroom, Tigard Times and the following people /organizations by e -mail: Findley Merritt, The Oregonian (FMerritt@oregonian.com) Ems" Editor, The Regal Courier (Editor(a,theregalcourier.com) Ell- Geoff Pursinger, Tigard Times (gpursingerecommnewspapers.com) A copy of said Notice being hereto attached and by reference made a part hereof, on the day of 2012. .., 4 /4 7 ,,i Signature erson who Performed No cation Subscribed and sworn (or affirmed) before me thisoa� — day of , 2012. D - / Ap r Signature of Notary Public for Oregon �` OFFICIAL SEAL , f "`,.`"< �"� fi ,,� CATMININE D WHEATLEY @���P PUBL I' ' % �@MMISSION IC NO. OREGON 45911 I �$M@N EX RES AUGUST 04.2015 ** Transmit Confirmation Report ** P.1 Jun 6 2012 03:05pm D.S. S Name /Fax No. Mode Start Time Page Result Note 5035460724 Normal 06,03:04pm 0'27" 1 * 0 K CCDA CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING 13125 SW Hall Blvd., Tigard, OR 97223 NOTICE OF TIGARD CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING ON JUNE 12, 2012 Town Hall — 7:30 p.m. • Public Welcome Agenda Item No. 13 — Public Hearing — Consider a Resolution Adopting the Fiscal Year 2012 -13 City Center Development Agency Budget, with Adjustments, Making Appropriations, and Imposing and Categorizing Taxes (Estimated time for this Agenda Item is 9:20 p.m.) Please forward to o Findlay Meccitt, The Oregonian (FMerritt@oregonian.com) ❑ Editor, The Regal Courier (Editor®theregalcourier.com) ❑ Geoff Pursinger, Tigard Times(gpursinge (1cornrnnewspapers.com) ❑ Newsroom, The Times (Fax No. 503 - 546 -0724) The CCDA was reactivated by Resolution 05 -32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503 -718 -2419. /s/ Carol A. Ksaeer Deputy City Recorder Date: 4/6/2012 Post Tigard City Hall Tigard Permit Center Tigard Public Library Carol Krager From: Carol Krager Sent: Wednesday, June 06, 2012 2:53 PM To: 'FMerritt @oregonian.com'; gpursinger @commnewspapers.com; Editor @theregalcourier.com Cc: Webteam; Sean Farrelly; Doreen Laughlin Subject: CCDA will meet on June 12, 2012 Attachments: June 12 2012 CCDA Meeting.pdf The CCDA will consider its 2012 -13 budget at the June 12, 2012 meeting. Please see the attached notice. As always, give me a call if you have questions. Carol Kroger Deputy City Recorder City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 (503) 718 -2419 carolkPtigard- or.gov 1 -,- CCDA CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING 13125 SW Hall Blvd., Tigard, OR 97223 NOTICE OF TIGARD CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING ON JUNE 12, 2012 Town Hall — 7:30 p.m. • Public Welcome Agenda Item No. 13 — Public Hearing — Consider a Resolution Adopting the Fiscal Year 2012 -13 City Center Development Agency Budget, with Adjustments, Making Appropriations, and Imposing and Categorizing Taxes (Estimated time for this Agenda Item is 9:20 p.m.) Please forward to: ❑ Findlay Merritt, The Oregonian (FMerritt @oregonian.com) ❑ Editor, The Regal Courier (Editor @theregalcourier.com) ❑ Geoff Pursinger, Tigard Times(gpursinger @commnewspapers.com) ❑ Newsroom, The Times (Fax No. 503 - 546 -0724) The CCDA was reactivated by Resolution 05 -32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503 - 718 -2419. /s/ Carol A. Krager Deputy City Recorder Date: 6/6/2012 Post: Tigard City Hall Tigard Permit Center Tigard Public Library . City of Tigard, Oregon Y I. Affidavit of Posting TIGARD In the Matter of the Proposed Ordinance(s) 1 0 1 — — „ D4 ' an / 2 -0 STATE OF OREGON ) County of Washington ) ss. City of Tigard / ) I, , li r 1 J, -/-4i,, , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) / o� - 0 t i /.2 - 0 5 which were adopted at the City Council meeting of !,4 J /.P .20/-2-, with a copy(s) of said Ordinance(s) being hereto attached and y reference made a part hereof, on the / 3 day of �ij 1 1 <- , 20 f 1 . 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Public Library, 13500 SW Hall Blvd., Tigard, Oregon 3. Tigard Permit Center, 13125 SW Hall Blvd., Tigard, Oregon ( r --- ).-----,.. -- 7 1- 1....-114 Signature of Person who Performed Posting Sub ribed and sworn (or affirmed) before me this CD day of 20 )01.1- . . i� 1!..:iI[V! Signature of Notary Public for Oreg. f: OFFICIAL SEAL "! . i �, ,. � a CATHERINE D WHEATLEY � ^� " NOTARY PUBLIC - OREGON 1:1sdmlcathyYoTms�po5lominence 2006.doc � o COMMISSION NO. 459116 MY COMMISSION EXPIRES AUGUST 04, 2015 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 12 - 06 AN ORDINANCE IMPOSING A PRIVILEGE TAX ON PORTLAND GENERAL ELECTRIC COMPANY FOR USE OF CITY RIGHTS OF WAY IN THE PROVISION OF ELECTRIC SERVICE. WHEREAS, the City Council enacted Ordinance No. 93 -07, granting a renewal of the franchise of Portland General Electric Company (PGE) in February 1993, until February 2013, and setting the franchise fee to be paid for use of City rights of way at 3.5% of gross revenues earned by PGE in the provision of electric service in the City; and WHEREAS, pursuant to Ordinance No. 93 -07 Section 10(k), the City retains the right, as permitted by Oregon law, to charge a privilege tax in addition to the franchise fee set forth in the franchise Ordinance in an amount not to exceed 1.5% per annum based on the defined gross revenues of the company; and WHEREAS, the City Council deems it to be in the public interest to increase the annual fee paid by PGE for use of City rights of way to 5 %, as provided by Oregon law. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: There is hereby imposed a 1.5% per annum privilege tax to be paid by Portland General Electric Company in addition to the existing 3.5% franchise fee, in order to reach a combined annual fee total of 5% per annum of the gross revenues earned by PGE in the provision of electric service in the City of Tigard. SECTION 2: This ordinance is effective thirty days after its passage by the council, signature by the mayor, and posting by the city recorder. PASSED: By u ni mOU vote of Council members present after being read by number and title only, this 10 ` day of , 2012. Catherine Wheatley, City Recorder Ems. 1 APPROVED: By Tigard City Council this f day f , _ . , 2012. 4 C aitarkeeti er Gre +c,Acn E attQ.hner, C,unccL Pres)oiQ4t4" Approved as to form: cv I la 1 l �, City Attorne - 5pte.40Q Gou•nsel Date ORDINANCE NO. 12- �5 Page 1 7' - ; CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO.12 -0 4- 1 AN ORDINANCE AMENDING THE TIGARD MUNICIPAL CODE SECTION 15.06.100 TO CLARIFY THE PAYMENT SCHEDULE APPLICABLE TO THE RIGHT -OF -WAY USAGE FEE, AND TO INCREASE THE FEE APPLICABLE TO ELECTRIC UTILITIES OPERATING IN THE CITY. WHEREAS, Tigard Municipal Code ( "TMC ") section 15.06.100 currently contains internally inconsistent language and does not reflect provisions in utility franchises regarding the payment schedule for franchise fees; and WHEREAS, TMC Section 15.06.100(5) sets forth the appropriate semi - annual payment schedule for the Right - of -Way Usage fee; and WHEREAS, the City desires to clarify the language of Section 15.06.100 in order to remove any ambiguity or inconsistencies, as well as to recognize that there may be varying payment schedules in individual franchises existing at the time the Right -of- Way Usage Fee provisions were enacted or subsequently granted by the City; and WHEREAS, the City Council deems it to be in the public interest to increase the annual Right -of -Way Usage Fee for electric service providers from 3.5% to 5 %, as authorized by Oregon law. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Tigard Municipal Code Section 15.06.100(1) is amended as shown on the attached Exhibit A to specify semiannual payment of the Right -of -Way Usage Fee. SECTION 2: Tigard Municipal Code Section 15.06.100(2) is amended as shown on the attached Exhibit A to amend the annual Right -of -Way Usage Fee for electric service providers by changing the fee amount to 5 %. SECTION 3: This ordinance is effective thirty days after its passage by the council, signature by the mayor, and posting by the city recorder. PASSED: By a: i'1 is f \mo US vote o, all Council members present after being read by number and title only, this _ I o t- day of __,' , 2012. "athy V6tatley, City Re border APPROVED: By Tigard City Council this / of day of , 2012. r;Ma Cr,r ch Guchnx Ccbu.nc:.i C President Approved as to form: City Attorney /-. tau( Q CU(\SCt Date to k tY Y SpC ORDINANCE NO. 12- v4 Page 2 - Exhibit A Tigard Municipal Code 15.06.100 Right -of -Way Usage Fee. 1. All persons using a utility system or facility in the right -of -way to provide service to customers I within the City of Tigard shall a ally-pay a right -of -way usage fee that is the greater of (i) the applicable percentage of gross revenues set forth in subparagraph 2 of this section 15.06.100 or (ii) the linear foot fee set by Council resolution pursuant to subparagraph 3 of this section 15.06.100, subject to any applicable limitations imposed by federal and state statutes, including the privilege tax limitations set forth in ORS 221.410 through 1 221.655. on the schedule set forth in Section 5 below or as specified in a franchise agreement. 2. The right -of -way usage fee percentage applicable to each class of utility shall be as follows: Telecommunications: 5.0% Electric: 3.5% 5.0% Natural Gas: 5.0% Water: 5.0% Sanitary Sewer: 5.0% 3. The City Council is hereby authorized to establish by resolution a right -of -way usage fee calculated based on the total linear feet of a utility operator's facilities in the rights of way. 4. Right -of -way usage fee payments shall be net of any franchise fee payments received by the City, but in no case will be less than $0. 5. Unless otherwise agreed to by the City, the right -of -way usage fee shall be payable semiannually on or before March 15 for the six month period ended December 31, and September 15 for the six month period ended June 30. The utility shall pay interest at the rate of nine percent per year for any payment made after the due date. (Ord. 08 -21 -A; Ord. 06 -11) ORDINANCE NO. 12- D Y Page 2