Oregon Electric Group - 5-1099r
CITY OF TIGARD,OREGON
AGREEMENT FOR SERVICES RELATED TO
ELECTRICAL MAINTENANCE SERVICES
THIS AGREEMENT made and entered into this 1st of August, 2004 by and between the City of Tigard, a
municipal corporation of the State of Oregon, hereinafter called City, and Oregon Electric Group,
hereinafter called Contractor.
RECITALS
WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and
WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes for
which City requires the services; and
WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the
services described in Contractor's bid or proposal;
THEREFORE,The parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to electrical maintenance services as detailed in
Exhibit A—Request for Proposals and Exhibit B—Contractor's Proposal, both documents by this
reference made a part hereof.
2. EFFECTIVE DATE AND DURATION
Contractor shall initiate services upon receipt of City's notice to proceed, together with an
executed copy of this Agreement. This Agreement shall become effective upon the date of
execution and shall expire, unless otherwise terminated or extended, on July 31, 2005. The City
shall also retain the rights to two (2) one-year extensions to the Contract. All services shall be
completed prior to the expiration of this Agreement.
3. COMPENSATION
City agrees to pay Contractor an amount not exceeding Twenty Four Thousand and 00/100 dollars
($24,000.00) over the life of this contract, for performance of those services described herein,
which payment shall bebased upon the following applicable terms:
A. Payment will be made in installments based on Contractor's invoice, subject to the
approval by the City, and not more frequently than monthly. Payment shall be made
only for work actually completed as of the date of invoice.
B. Payment by City shall release City from any further obligation for payment to
Contractor, for services performed or expenses incurred as of the date of the invoice.
Payment shall not be considered acceptance or approval of any work or waiver of any
defects therein.
C. Contractor shall make payments promptly, as due, to all persons supplying labor or
materials for the prosecution of this work.
D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City
on any account of any labor or material furnished.
E. Contractor shall pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
F. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor
or services furnished to Contractor or a subcontractor by any person as such claim
becomes due, City may pay.such claim and charge the amount of the payment against
funds due or to become due the Contractor. The payment of the claim in this manner
shall not relieve Contractor or their surety from obligation with respect to any unpaid
claims.
G. Contractorshall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one week except for individuals under the contract who are
excluded under ORS- 653.010 to 653.261 or under 29 USC sections 201 to 209 from
receiving overtime. .
H. Contractor shall promptly, as due, make payment to any person, co-partnership,
association or corporation, furnishing medical,. surgical and hospital care or other
needed care and attention incident to sickness or injury to the employees of Contractor
or all sums which Contractor,agrees to pay for such services and all moneys and sums
which Contractor. collected or deducted from the wages of employees pursuant to any
law,contract or agreement for the purpose of providing or paying for such service.
I. The City certifies that sufficient funds are available and authorized for expenditure to
finance costs of this contract.
J. Rates shall be firm for. the first year of.the contract. . In subsequent option.years,. the
Contractor may submit revised rates to the City no less than 60days prior to the
beginning of the, option years. The City,may choose to. approve the rate increase so
long as it remains in the City interest to do so.
4. ASSIGNMENUDELEGATION
Neither party shall assign or transfer any interest in or duty under. this Agreement without the
written consent of the other and any attempted assignment or transfer without the'written consent
of the other party shall be invalid.
5. SUBNUTTING BILLS.AND.MAKING PAYMENTS
All notices and bills shall be made in writing and.may be given by personal delivery,mail or fax.
Payments may be made by personal delivery,mail,or electronic transfer. The following addresses
shall be used to transmit notices,bills,payments,and other information:
Contact Manager for.City: Contact Manager for Contractor:
City of Tigard Company: Oregon Electric.(Troup.
Attn: Arnaldo Manzano. Attn:. Rob Teague
13125 SW Hall Blvd.,Tigard, Oregon 97223 Address: 1010 SE 11 .Avenue.
Portland, OR 9721.4.
Phone: 503-639-4171 ext. 2605 Phone: 503-535-2672
Fax: 503-639-1471 Fax: 503-535-2763
Email Address: amaldo@ci.tigard.or.us Email Address:.robt@oregon-electric.com
6. TERMINATION
The parties agree that any decision by either party to terminate this Agreement before 31 st of
July, 2005 shall.be accompanied by thirty(30)"days written notice to the other party prior.to-the
date termination would take effect.. There shall be no penalty for early.termination. . If City
terminates the contract pursuant to this paragraph, it shall pay Contractor for services rendered
prorated to the date of termination.
General Services Agreement-.09-11-03 Rev.-09/17/03
7. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Contractor as are directly
pertinent to this Agreement for the purpose'of making audit, examination, excerpts and transcripts.
8. FORCE MAJEURE
Neither City nor.Contractor shall be,considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the
part of the parties so disenabled, including but not.restricted to, natural disaster, war,,civil unrest,
volcano, earthquake, fire, flood, epidermic, quarantine restriction,, area-wide strike, freight
embargo,.unusually severe weather or delay of subcontractor or suplies due to such cause;
provided that the parties sodisenabled shall within ten(10)days from the beginning of such delay,
notify the other.party in writing of the cause of delay and its probable extent.: Such notification
shall not be-the basis for a claim for additional compensation. Each party shall,however,make all
reasonable efforts to remove or eliminate such a cause of delay or default and shall,upon cessation
of the cause,diligently pursue performance of its obligation under the Agreement.
9. NON-DISCRIMINATION
Contractor agrees tocomply with all applicable requirements of federal and state civil rights and
rehabilitation statues,rules,and regulations. Contractor also shall comply with the Americans with
Disabilities Act of 1990, ORS. 659.425, and all regulations and administrative rules established
pursuant to those laws.
10. CONTRACTOR AS INDEPENDENTCONTRACTOR
Contractor acknowledges that for all purposes related to this Agreement,'Contractor is and shall be
deemed to be an independent contractor as defined by ORS 670.600 and not an employee of City,
shall not be entitled to benefits of any kind towhich an employee of City,is entitled and shall be
solely responsible for all payments and taxes required by law. Furthermore, in the event that
Contractor is found by a court of law or any administrative agency to be an employee of City for
any purpose, City shall.be entitled .to offset compensation due, or to demand repayment of any
amounts paid to Contractor under the terms of this Agreement, to the full extent of any benefits or
other remuneration Contractor receives(from City or third party) as a result of said finding and to
the full extent of any payments that City is required to make(to Contractor or to,a third party) as a
result of said finding. . Contractor acknowledges that.for all purposes related to this Agreement,
Contractor is not anofficer,employee,or agent of the City as those terms are used in ORS.30.265.
-11. INDEMNITY/HOLD.HARMLESS.
Contractor shall defend, indemnify and hold harmless City, City's officers, employees, agents
and representatives from and against all liability, claims, demands, judgments, penalties,. and
causes of action of any kind or character, or other costs or expenses incidental to. the
investigation and defense thereof, of whatever. nature, resulting from or arising out of the
activities of the Contractor or its subcontractors, agents, or employees under this, contract,
except, however, that the foregoing shall not apply to liability that arises out of City's
negligence.
12. INSURANCE
General Services Agreement-09-11-03 Rev.-09/17/03
Contractor shall maintain insurance acceptable to City in full force and effect throughout the term
of ,this contract.. Such insurance shall cover all. risks arising directly or indirectly out of
Contractor's activities or work hereunder.
The policy or policies of insurance maintained by thea Contractor shall provide. at least the
following limits and coverages:
a. Commercial General Liability Insurance
Contractor shall obtain; at contractor's expense,-and keep in.effect during the term of
this contract, Comprehensive General Liability Insurance covering Bodily Injury and .
Property Damage on an "occurrence" form (1996 ISO or equivalent). This-coverage
shall include Contractual Liability-insurance for the-indemnity, provided under this
contract. The following insurance will be carried..
Coverage Limit .
General Aggregate _ 12-000,000
Products-Completed Operations Aggregate 1,000,000
Personal &Advertising Injury 1-,000,000
Each Occurrence 1,000,000
Fire Damage (any one fire) 50,000
Medical Expense (any one person). 5,000
b. . . Business Automobile Liability Insurance
If Contractor will be delivering any goods, .Contractor shall .provide City. a certificate
indicating that Contractor has business automobile liability coverage for all owned, hired,
and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than
$1,000,000. Said insuranceshall name City as,an additional;insured and shall require
written notice to City. thirty. (30) days in advance of cancellation. If Contractor hires a
carrier to make delivery, Contractor shall ensure that said carrier complies with this
paragraph.
C. Workers' Compensation Insurance
The Contractor and all employers providing work, labor or materials under this Contract .
that areeither subject employers under. the. Oregon Workers' Compensation Law and
shall comply with ORS 656.017, which requires them to provide workers'
compensation coverage that satisfies -Oregon law for all their subject workers or
employers that are .exempt under ORS.656.126. . Out-of-state employers must provide
Oregon workers'. compensation coverage. for their workers who work at a single
location within Oregon for more than 30 days in a calendar year.. Contractors who
perform work without the assistance or labor.of any'employee need not obtain such
coverage. This shall include Employer's Liability.Insurance with coverage-limits of not
less than $500,000 each accident.
d. - Insurance Carrier.Rating
A11 coverage provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. The City reserves the right to reject all or any insurance
carrier(s) with an unacceptable financial rating.
e. Certificates of Insurance
As evidence of the insurance-coverage required bythe contract, the Contractor shall
furnish a.Certificate of Insurance to. the City. No.contract shall be effected until the
required certificates have been received and approved by the City.
General.Services Agreement-09-11-03 Rev.-09/17/03
The procuring of such required insurance shall not be construed to limit contractor's liability
hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of
any damage, injury, or loss caused by negligence or neglect connected with this contract.
13. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract, the parties agree that
the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court
costs,including witness fees(expert and non-expert), attorney's fees and court costs on appeal.
14. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal, state and local laws, rules and regulations,
including, but not limited to, the requirements concerning working hours, overtime, medical
care, workers compensation insurance, health care payments, payments to employees and
subcontractors and income tax withholding contained in ORS Chapter 279, the provisions of
which are hereby made a part of this agreement.
15. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument in the proposal of the contract, this instrument shall control
and nothing herein shall be considered as an acceptance of the terms of proposal conflicting
herewith.
16. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by
any court of competent jurisdiction,the validity of the remaining terms and provisions shall not be
affected to the extent that it did not materially affect the intent of the parties when they entered into
the agreement.
17. COMPLETE AGREEMENT
This Agreement, including the exhibits, is intended both as a final expression of the Agreement
between the parties and as a complete and exclusive statement of the terms. In the event of an
inconsistency between a provision in the main body of the Agreement and a provision in the
Exhibit, the provision in the main body of the Agreement shall control. In the event of an
inconsistency between Exhibit A and any other exhibit, Exhibit A shall control. In the event of an
inconsistency between Exhibit C and Exhibit B, Exhibit B shall control. No modification of this
Agreement shall be effective unless and until it is made in writing and signed by both parties. No
waiver, consent, modification, or change of terms of this Agreement shall bind either party unless
in writing and signed by both parties. Such waiver,consent,modification, or change if made, shall
be effective only in specific instances and for the specific purpose given. There are no
understandings, agreements, or representations, oral or written, not specified herein regarding this
Agreement. Contractor,by the signature of its authorized representative,hereby acknowledges that
Contractor has read this Agreement, understands it and agrees to be bound by its terms and
conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Contractor has executed this Agreement on the date hereinabove first
written.
General Services Agreement-09-11-03 Rev.-09/17/03
JC-ITY OF TIGARD
Print Name:&_&`Title of Authonzed City'Staff '3
Signature Date �.
,CONTRACT®R,
Print lVaine&.Title.of Au oriz d.Repre'senta&e
Signature
rn
''-.` Geiidal Services'Agreeinerit'Q9-11-03', _ Rev.-09/19/03 .
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EXHIBIT A
REQUEST FOR PROPOSALS
Date:June 16, 2004
CITY OF TIGARD, OREGON
REQUEST O . PROPOSAL
ELECTRICAL MAINTENANCE SERVICES
DATE DUE: July 08,2004
TIME DUE: 2:00.p.m.
Envelope(s) shall be sealed and marked with Project Title.
Respondents must submit one(1) original and two (2)complete copies of the RFP response.
RFP Questions to the Attention of:
Joe Barrett,Buyer
City of Tigard, Finance
Phone: 503-639-4171,Ext. 2477
Fax: (503) 639-1471.
Email:joseph(a ci.tiQard.or.us
SUBMIT PROPOSAL TO:
Joe Barrett, Buyer
City of Tigard—Court Counter
13125 SW Hall Blvd
Tigard, Oregon 97223
City of Tigard Request for Proposal—Electrical Maintenance Services Page I of 28
PUBLIC NOTICE
REQUEST FOR PROPOSAL
ELECTRICAL MAINTENANCE SERVICES
The City of Tigard is requesting proposals from qualified firms,providing electrical maintenance
services. Firms are invited to submit.a .proposal outlining their experience and qualifications in
performing work directly related to the services outlined in the City's Request for Proposal.
Sealed proposals will be received until 2:00 p.m. on July 8, 2004 to the attention of Joe Barrett,Buyer,
at the Tigard City Hall Court Counter, 13125 SW Hall Blvd., Tigard, Oregon 97223. There will be no
formal opening.. Facsimile and electronic proposals will not be accepted. Proposals will not be
accepted after the stated opening date and time. Late proposals will be returned to. the vendor
unopened.
Proposal packets may be downloaded from www.ci.tigard.or.us or may be obtained at the City of
Tigard— Court Counter, 13125 SW Hall Blvd., Tigard, Oregon 97223 or by calling Joe Barrett, Buyer
at(503)639-4171, ext. 2477.
Proposers are required to certify non-discrimination in employment practices, and identify resident.
status as defined in QRS 279.029. Pre-qualification of proposers is not required. All proposers are
required to comply with the provisions of Oregon Revised Statutes and Local Contract Review Board
(LCRB)Policy.
The City of Tigard reserves the right to:
1. Reject any or all proposal not in compliance with public bidding procedures;
2. Postpone award of the contract for a period not to exceed sixty (60). days from date of
proposal opening;
3. Waive informalities in the proposals; and
4. Select the proposal which appears to be in the best interest of the City.
PUBLISHED: Daily Journal of Commerce
DATE: June 23, 2004
City of Tigard Request for Proposal—Electrical Maintenance Services Page 2 of 28
TABLE OF CONTENTS
TITLE PAGE
Title Page 1
Public Notice 2
Table of Contents 3
Sections
SECTION 1 Introduction 4
SECTION 2 Proposer's Special Instructions
SECTION 3 Background
SECTION 4 Scope and Schedule of Work
SECTION 5 Proposal Content and Format-
SECTION 6 Proposal Evaluation Procedures
SECTION 7 Proposal Certification
SECTION 8 Signature Page
Attachments
ATTACHMENT A .'Acknowledgement of Addendum
ATTACHMENT B Statement of Proposal
ATTACHMENT G . ' Bid Form
ATTACHMENT D City of Tigard,Service Agreement
City of Tigard Request for Proposal—Electrical Maintenance Services Page 3 of 28
SECTION 1
INTRODUCTION
The City of Tigard is requesting proposals from qualified firms providing electrical maintenance
services for general maintenance, repairs, and possible new installations as directed by the City's
Property Management Division. Firms are invited to submit a proposal outlining their experience and
qualifications in performing workdirectly related to the services outlined in this Request for Proposal.
SECTION 2
PROPOSER'S SPECIAL INSTRUCTIONS
A. PROPOSED TIMELINES
Wednesday, June 23, 2004 Advertisement and Release of Proposals
Thursday, 08, 2004—2:00 p.m. Deadline for Submission of Proposals
Monday,July 12, 2004 Interviews(if necessary)
Tuesday, July 27, 2004 Award of Contract by Local Contract Review Board
Monday, August.02, 2004 Commencement of Services
NOTE: The City reserves the right to modify this schedule at the City's discretion. Proper
notification of changes in the will be made to all interested parties.
B. GENERAL
By submitting a proposal, the Proposer certifies that the Proposal.has been arrived at
independently and has been submitted without any collusion designed to limit competition.
C. PROPOSAL SUBMITTAL
The Proposal and all amendments must be signed and submitted no later than 2:00 p.m.
on July 08, 2004 to the address below...Each proposal must be submitted in a sealed envelope
and designated with proposal title. To. assure that your proposal receives priority treatment
please mark as follows.
RFP—Electrical Maintenance Services
July 08, 2004—2:00 p.m.
City of Tigard Court Counter
Attn: Joe Barrett
13125 SW Hall Boulevard
Tigard, Oregon 97223
Proposer shall out their name and address on the outside of the envelope It is the Proposer's
responsibility to ensure that proposals are received prior to the stated closing time. The City shall
not be responsible for the proper identification and handling of any proposals submitted
incorrectly. Late proposals, late modification or late withdrawals shall not be considered accepted
after the stated bid opening date and time and shall be returned unopened. Facsimile and
electronic(email)proposals will not be accepted.
D. PROTEST OF SCOPE OF WORK OR TERMS
City of Tigard Request for Proposal—Electrical Maintenance Services Page 4 of 28
A proposer who believes any details in the scope of work. or terms detailed in the proposal
packet and sample contract are unnecessarily restrictive or limit competition may submit a
protest in writing, to the Purchasing Office. A protest may be submitted via facsimile. Any
such protest shall include the reasons for the protest and shall detail any proposed changes to
the scope of work or terms. The Purchasing Office shall respond to any protest and, if
necessary, shall issue any appropriate revisions, substitutions, or clarification via addenda to all
interested Proposers.
To be considered, protests must be received at least five- (5) days before the proposal closing
date. The City shall not consider any protest against award due to the content of proposal scope
of work or contract terms submitted after the established protest deadline. All protests should
be directed to Joe Barrett,Buyer and be marked as follows:
City of Tigard - RFP Specification/Term Protest
Electrical Maintenance Services—July 8, 2004
Attn: Joe Barrett,Buyer
13125 SW Hall Blvd.
Tigard, Oregon 97223
If a protest is received in accordance with section above, the proposal opening date may be
extended if necessary to allow consideration of the protest and issuance of any necessary addenda
to.the proposal documents.
E. PROPOSAL SUBMISSION AND SIGNING
All requested forms and attachments (Signature Page, Acknowledgment Addendum,
Statement of Proposal, etc.) must.be submitted with the Proposal and in the required
format. The submission and signing of a proposal shall indicate the intention of.the firm to
adhere to the provisions described in this RFP.
F. COST OF PREPARING A PROPOSAL
The RFP does not commit the City to paying any costs incurred by Proposer in the submission
or presentation of a proposal, or in making the necessary studies for the preparation thereof.
G. INTERPRETATIONS AND ADDENDA
All questions regarding this project proposal shall be directed to Joe Barrett, Buyer. If
necessary, interpretations or clarifications in response to such questions will be made by
issuance of an "Addendum" to all prospective Proposers within a reasonable time prior to
proposal closing, but in no case less than 72 hours before the proposal closing. If an addendum
is necessary after that time,the City, at its discretion, can extend the closing date.
Any Addendum issued, as a result of any change in the RFP,must be acknowledged by submitting
the "Acknowledgment of Addendum" with proposal. Only questions answered by formal
written addenda will be binding. Oral and other interpretations or clarifications will be without
legal effect.
City of Tigard Request for Proposal—Electrical Maintenance Services Page 5 of 28
r
H. BUSINESS TAX/FEDERAL TAX ID REQUIRED
The City of Tigard Business Tax is required. Chapter 5.4 of the Tigard Municipal Code states
any business doing business in the City of Tigard shall pay a City of Tigard Business Tax. No
contracts shall be signed prior to the obtaining of the City of Tigard Business Tax. Upon award
of proposal,contractor shall complete a W-9 form for the City.
I. CONTRACT.ADMINISTRATOR
The Contract Administrator will be Arnaldo Manzano who can be reached by phone at'(503)
639-4171, ext. 2605 or by email at arnaldo(@ci.tigard.or.us.
J. PROPOSAL VALIDITY PERIOD
Each proposal shall be irrevocable for a period of sixty (60) days from the Proposal Opening
Date.
K. FORM OF CONTRACT
A copy of the City's standard service agreement, which the City expects the successful firm or
individual to execute, is included as "Attachment D". The contract will incorporate the terms
and conditions from this RFP document and the successful proposer's response documents.
Firms.taking exception-to any of the contract terms shall submit a protest or request for
change, in accordance with Section 2.D. "Protest of Scope of Work or Terms or their
exceptions will be deemed waived.
L. TERM OF CONTRACT
The term of the contract shall be a period of one (1) year with mutual options to renew for four
(4)additional one(1)year periods.. The total term of the contract cannot exceed five (5) years.
M. TERNUNATION
The contract may be terminated by mutual consent of both parties or by the City at its
discretion with a 30 days' written notice. If the agreement is so.terminated, Contractor shall be
paid in accordance with the terms of the agreement.
N. INTERGOVERNMENTAL COOPERATIVE PURCHASING
The bidder. submitting this proposal agrees to extend identical prices and services under the
same terms and conditions to all public agencies in the region.. Quantities stated in this
solicitation reflect the City of Tigard usage only.
Each participating agency shall execute its own contract with the lowest responsible/responsive
bidder.for its requirements. Any bidder(s), by written notification included with their bid, may
decline to extend the prices and terms of this solicitation to"any and/or all other public agencies.
O. NON-COLLUSION
Proposer certifies that this proposal had been arrived at independently and has been submitted
without collusion designed to limit independent bidding or competition. .
P. PUBLIC RECORD
All bid material submitted by bidder shall become the property of the City and is public record
unless otherwise specified. A bid that contains any information that is considered trade secret
under ORS 192.501(2) should be segregated and clearly identified as such. This information
will be kept confidential and shall not be disclosed except in accordance with the Oregon
City of Tigard Request for Proposal—Electrical Maintenance Services Page 6 of 28
Public Records Law, ORS 192.' The above restrictions may not include cost or price
information, which must be open to the public.
SECTION 3
BACKGROUND
With facilities at seven different address through the. City, some with multiple buildings at the address,
the City has a fairly consistent need for electrical maintenance services. The needed,services may
include general maintenance, repairs, and possible new installations all of which are directed by the
City's Property Management Division. The City has found it beneficial to outsource this work rather
than bringing it all in-house. In an average year the City budgets approximately $18,000,for the for
general maintenance, repairs, and possible new installations as directed by the City's Property
Management Division electrical services that would fall under this proposed agreement.
SECTION 4
SCOPE AND SCHEDULE OF WORK
Work covered under this agreement shall include the following:
A. Description.of Work
Typical maintenance, repairs and or new installations'work shall include, but not limited to the
following:
1. Power Distribution Systems,including SwitchGear,motor control centers, panel boards,
safety switches, starters and transformers, motor controls, explosion proof controls and
lighting,.and HVAC systems controls.
.2. Installation, removal or relocation of interior/exterior electrical outlets, switches, power
poles,.lighting fixtures,.ballasts, duct and conduit,etc.
3. 'Work shall be performed on a wide variety of facilities equipment, including, but not
limited to: HVAC, low voltage, outdoor.and temporary electrical,systems and powered
equipment.
4. Maintenance,repair and installation of exterior lighting hardware as needed.
5. Contractor shall monitor and test all loads prior to adding any additional service to the
distribution systems.
6. Contractor shall indicate on all appropriate service panels. the correct circuit
identification and maintain all electrical panels up.to date.
7.. Contractor shall also maintain onsite documentation on "as built".plans (to be supplied
by owner) showing the location of any new or relocated outlet, switch, power pole,
light,panel and conduit,etc.
8. Any changes on "as-built" plans shall be reviewed a minimum of every six (6) months
from start of contract with the Contract Administrator or the Designated Representative.
B. General
1. Contractor shall obtain and maintain in current status all applicable permits and licenses
for inspections, tests and other services required for completion of work. Inspections
shall be scheduled by calling the Inspection Request Line at 503-639-4175.
City of Tigard Request for Proposal—Electrical Maintenance Services Page 7 of 28
2. If during the course of work the contractor experiences a conflict with the plans/scope
of work and the N.E.C. (National Electrical Code), the contractor shall notify the
Contract Administrator before proceeding with said work.
3. Contractor shall keep the premises free from debris and accumulation of waste and shall
remove construction smears and stains from finished surfaces. Contractor shall remove
all surplus materials and tools from site at completion of}ob.
C. Service Coverage
Addresses and buildings to be included in this contract shall be:.
1. 13125 SW Hall Boulevard,Tigard, Oregon 97223
a. City Hall-Main
b. City Hall—Permit Center
C. Police
d. Engineering Modular
e. Inspector Modular.
2. . 13500.SW Hall Boulevard,Tigard,Oregon 97223
a.. Tigard Public Library
3. 8720.SW Burnham Street,Tigard,Oregon 97223
a.. Niche—.Information Technology
4. 8777 SW Burnham Street,Tigard, Oregon 97223
a. Water District Building
b. Fleet/Shops
5. 8815.SW O'Mara,Tigard,Oregon 97223
a.. Tigard Senior.Center.
6. 12800.SW Ash,Tigard,Oregon 97223
a. Public Works.
b. Shops
7. 9020 SW Burnham,Tigard, Oregon 97223
a. Public Works.Annex
** PLEASE NOTE: THE CITY RESERVES THE RIGHT TO ADD OR DELETE SERVICE LOCATIONS
DURING THE TERM OF THIS AGREEMENT AS NEEDED.
D. Invoicing Information
Each invoice shall include adequate detail to identify each service call. At a minimum the
invoice shall detail and include the following:
1. The date of the service call,
2. A copy of the Work Order,
3.. The service location,
4. Copies of material invoices,
5. The Service Category(Standard,Premium etc.),
City of Tigard Request for Proposal—Electrical Maintenance Services Page 8 of 28
6. The job classifications of the employees performing the work,
7. The applicable hourly rate,
8. The arrival time on-site,
9. The time service call was completed,
10. The total time on-site, and
11. The total charges for the service call.
Invoices shall be sent to City of Tigard, Attn: Accounts Payable, 13125 SW Hall Blvd., Tigard,
OR 97223.
E. Material Safety Data Sheets
The Contractor shall not use any materials, products, or chemical which may be hazardous to
an employee's health, unless.a Material Safety Data Sheet is submitted to City for approval
before use of product.
F. Identification
Contractor employees shall be easily identifiable while providing service through this contract.
This identification shall be clearly visible and will include the company name and the name of
the employee.
G. Dispatching
Contractor shall furnish a single point of contact to City for the placement of faxed or phone
service requests to.the contractor.. This contact shall be furnished as a part of the contract and
at no additional cost to.City. The dispatch service shall be available from 8:00 AM to. 5:00 PM
(local time). The Contractor shall make, provisions for after hours dispatching and provide
phone numbers for this purpose to the City Contract Administrator.
H. Work Orders
The Contract Administrator or.the Designated Representative will place all requests for service .
directly to the Contractor by written Work Order or by phone call. The Contract Administrator
reserves the right to request from the Contractor a written cost estimate before authorizing the
work. The Contractor shall,respond with a cost estimate within 24 hours, excluding weekend
and holiday, if the job/cost estimate is simple and small enough that it does not require site
verification or site visit. If the job/cost estimate is more complicated or requires site
verification or visit, the response time will be adjusted accordingly, up to 48 hours excluding
weekends and holidays.
Failure of the Contractor to respond as required will constitute non-performance and the City
may take steps to secure compliance as stated elsewhere in the contract.
I. Response Time
Levels of service have been separated into six categories, which are defined below and shown
on the Bid Form as Standard Service, Standard After Hour Service, Premium Service, Premium
After Hour Service, Emergency Service and Emergency After Hour Service.
These Service Categories can be differentiated by the "Response Time" or the amount of"time
allowed" between the "authorized to proceed" from the Contract Administrator requesting
service and the arrival of the Contractor at the work site.
City of Tigard Request for Proposal—Electrical Maintenance Services Page 9 of 28
At the time of"authorized to proceed"is initiated, the Contractor will be notified of the service .
category in which the particular Work Order will fall, and the Contractor will be required to
respond to the request within the response time stated for that category and begin work within a
reasonable mount of time based on the urgency of the request.
All repairs, equipment replacements, installations or maintenance services shall be completed
within a reasonable and expedient manner,based on the severity of the request.
If discrepancies occur in labor hours,.the current edition of the National Electrical Contractors
Associations (NECA)manual for.labor units will be consulted and.used as a guide to determine
the reasonableness of labor charges.
J. Response process
After initial contact and after"authorization to proceed"is given by the Contract Administrator,
the Contractor shall respond accordingly and adhere to response time(s) shown below for each
service category.
1. The Contractor shall provide all necessary transportation to and from work sites.
Transportation shall befully insured by the Contractor..
2. The City will be charged according to the:"Service Category".requested and as listed in
the Bid Form.
3. Only.upon request and authorization by the.Contractor Administrator or designee shall
the Contractor perform work after hours.
4. Contractor will notify. the Contract Administrator or Designated Representative upon
completion of work.. Notification shall be within thirty-six (36) hours of completion of
assigned task.
5. Failure to comply with response times shall be considered as- non-compliance.
Repeated failure to comply may result in contract termination. (See Item "S" for written
notice wording)
K Service Catezory,Task Performance Period and Response Time Table
wo,
.0 1 ,
Standard Regular.Business Hours.Only 24—48 Hours
Service (M—F, 8:00..a.m.—5:00. .m.) (excluding weekends &holidays)
Standard After Regular Business Hours, 12 —24 Hours
After Hour Service Weekends and Holidays (including weekends &holidays)
Premium Regular Business Hours Only 4— 8 Hours
Service (M—F, 8:00 a.m. —5:00 p.m.) (excluding weekends &holidays)
Premium . After Regular Business Hours, 4— 8 Hours
After Hour Service Weekends.and Holidays (including weekends &holidays)
Emergency Regular Business Hours Only 1 —2 Hours
Service (M—F, 8:00 a.m.—5:00 .m.). (excluding weekends &holidays)
Emergency After Regular Business Hours, 1 —2 Hours
After Hour Service Weekends and Holidays (including weekends &holidays)
City of Tigard Request for Proposal—Electrical Maintenance Services Page 10 of 28
RESPONSE TIME=A T—PT. WHERE AT ARRIVAL TIME OF CONTRACTOR AT WORK SITE AND
PT=PROCEED TIME- WHEN "AUTHORIZATION TO PROCEED"IS GIVEN BY THE CONTRACT
ADMINISTRATOR'OR DESIGNATED REPRESENTATIVE.
L. Materials Provided by City
The City will have the option to supply materials to be used on the job if it is in the best interest
of the City to do so. The City will be responsible for all warranty issues on all parts and
supplies provided by the City.
M. Materials Provided by Contractor
All materials to be used shall be new. No aluminum wiring shall be used under this contract.
N. Warranty & Guarantee
Unless otherwise specified herein, all goods shall be guaranteed and warranted for a period of
twelve (12) months from the date of delivery, including parts and labor except damage caused
by misuse, vandalism or act(s) of God.
O. Cost of Materials Provided by Contractor
The Contractor shall supply all materials at a percentage set by the Contractor; however said
percentage shall not exceed fifteen (151/o) percent of Contractor's invoiced cost as outlined in
this Section. Percentage above cost that will be charged by the Contractor shall be listed on the.
"Bid Form"on page 16.
P. Equipment
Contractor shall fumish all equipment to.provide full service electrical maintenance and repair
and installation services under the scope of this contract. If work to be performed requires
special equipment, which is outside the scope of services described herein, the Contractor with
prior approval of the City's. Contract Administrator or delegated representative may bill
for rental equipment or use of their own special equipment at cost, with no additional charges
to.the City without prior approval.
Q.. City.Owned Equipment
The. Contractor shall not use City owned equipment, tools etc. in the performance of work
under this contract.
R. Contractor's Performance
Contractor shall perform all services required within these Specifications. All services shall be
performed in the highest professional manner, and in accordance with all applicable, current
industry standards, regulations, codes and statutes. Unless the means or methods of performing
a task are specified elsewhere in this contract, Contractor shall employ methods that are
generally accepted and used by the industry.
All work shall comply with applicable Oregon Statutes and the Electrical Safety Law and any
other local, state, federal and industry regulations or standards applicable to the type of work
being performed under the scope of the contract.
City reserves the right to have any Contractor employee removed if the employee fails to
perform within the requirements of this contract. The Contractor shall replace the excluded
employee at the earliest possible date following the removal.
City of Tigard Request for Proposal-Electrical Maintenance Services Page I 1 of 28
Once an employee is removed for failure to perform, that employee shall not be used to.service
this contract at anytime during the term of the contract without written permission of the
Contract Administrator or their Designated Representative.
The rights and remedies of Cityprovided in this clause shall not be exclusive. and are in
Addition to anyother rights and remedies provided by law or under this contract.
S. Job Classifications
The classifications required for the performance of the work on this contract and used in bid
,evaluation will.be Journeyman, Apprentice and Limited Maintenance Electrician. The use of
apprentices by themselves will not be.allowed in the performance of the.contract. However, an
apprentice may be allowed as a helper to the Journeyman. For tasks not.requiring the service of
a Journeyman, such.as changing lamps, ballast's, etc. a Limited Maintenance Electrician may
be.used. ;
SECTION.5 .
PROPOSAL CONTENT.AND.FORMAT.
A. FORMAT.-
To provide a degree of consistency in-review of the written proposals; firms are requested to
prepare their.proposals in the standard format specified below.
1. Title Page
Proposer should identify the RFP subject, name and title of contact person, address,
telephone.number, fax number, email address and date of submission.
2. Transmittal Letter
The transmittal letter should be not more than two (2) pages long and should include, as
a minimum the.following:
a. - A brief statement of the Proposer's understanding of the project and services to
be performed;
b.. A positive commitment to perform the services within the time period specified,
starting and completing the project within the deadlines stated in'this RFP; and
The names of persons authorized to represent the Proposer, their title, address
and telephone number(if different from the individual who signs the transmittal
letter).
3. Table of Contents
The table of contents should include a clear and complete identification by section and
page number of the materials submitted.
4. Firm Qualifications
a. Background of the firm. This should include a brief history.of the firm'and
types of services the firm-is qualified to perform.
b. Qualifications of the firm in performing this type of work. This should include.
examples of related experience and references for similar studies and projects.
5. Proiect Approach
City of Tigard Request for Proposal—Electrical Maintenance Services Page 12 of 28
a. Submit a work plan to accomplish the scope of work defined in the section
entitled "Scope and Schedule of Work" in this RFP. The work plan should
include time estimates (in hours) for each significant segment of the project and
the staff level to be assigned. Where possible, individual staff members should
be named and their titles provided. The planned use of specialists (if any)
should be described.
b. Indicate the extent to which City personnel would be expected to contribute to
the project work effort.
6. Compensation
Proposer shall include their quoted rates for the work on the included Attachment C
"Bid Form"..If a Proposer does not include this sheet their proposal will be deemed not
responsive and will not be reviewed.
All work shall be billed out on an hourly basis for journeymen electricians, apprentice
electricians, and LTD maintenance electricians. Rates shall be firm for the first year of
the contract. In subsequent option years, the Contractor may submit revised rates to the
City no less. than 60 days prior to the beginning of the option years. The City may
choose to approve the rate increase so long as it remains in the City.interest to do so.
B. ADDITIONAL.SERVICES
Provide a brief description of any other services that your. firm could provide the City and an
approximation of the hourly charge .for each service of this type. Such services.would be
contracted for on an"as needed"basis,to be provided and billed for separately.
C. ADDITIONAL INFORMATION
Please provide any other information you feel would help the Selection Committee evaluate
your.firm for this project.
D. REFERENCES
Proposer shall include a detailed list three (3) references as required in Attachment B
"Statement of Proposal"...If the Proposer chooses to submit additional references, they must do
so in the same basic form as those required in Attachment B.
E. DISPUTES
Should any doubt or difference of opinion arise between the.City and a Proposer as to the items
to.be furnished hereunder or the interpretation of the provisions of this RFP, the decision of the
City shall be final and binding upon all parties.
F. CITY PERSONNEL.
No Officer, agent, consultant or employee of the City shall be permitted any interest in any
contract or agreement that relates to this proposal request.
SECTION 6
PROPOSAL EVALUATION PROCEDURES
A. SELECTION AND EVALUATION PROCESS
A Selection Committee,assembled by the City will review the written proposals. Proposals will
be evaluated to determine which ones best meet the needs of the City. After meeting the
City of Tigard Request for Proposal—Electrical Maintenance Services Page 13 of 28
mandatory requirements, .the proposals will. be evaluated on both their technical and fee
aspects. The Selection Committee will,select the engineering firm which best meets the City's,
needs based upon its evaluation of a firms proposal. Proposals will be evaluated in accordance
with the following:
1. Completed Proposal submitted on time Pass/Fail
2. An original plus three (3).copies of the complete proposal Pass/Fail
3. Transmittal letter Pass/Fail
4. Firm qualifications .30.points
5. Proiect understanding and approach 30.points
6. Fee evaluation 40.points
Total Evaluation,Points 100.points .
B. INTERVIEW
At the option of the City,the top two (2)firms (or more if the City so chooses).maybe required
to participate in an interview with the City. This will provide an opportunity to clarify.or
elaborate on the proposal, but will not, in any way provide an opportunity to.,change any fee
amount originally proposed. The. City's Contract Administrator will schedule the time and
location of these interviews (if necessary)'-and notify the selected firms. Should the City
conduct an interview process,an additional 25 points will be available to,the firms participating
in the interviews.. .
C. INVESTIGATION.OF REFERENCES
The City reserves the right to,investigate references and the past performance of any proposer with
respect to its.successful performance of similar ,projects, compliance with specifications and'
contractual obligations,its completion or delivery of a project on schedule and its lawful payment
of employees and workers.
D. CLARIFICATION.OF PROPOSALS.
The City reserves the right to.obtain clarification of any point in a firm's proposal or to obtain
additional information necessary to properly evaluate or particular proposal. Failure of a
Proposer to respond to such a request for additional information or clarification could result in
rejection of the firm's proposal.
E. RESERVATION IN EVALUATION
The Selection Committee reserves the right to either: '(a) request "Best and Final Offers", from
the two finalist firms and award to the lowest priced or (b) to reassess_ the proposals and award
to the vendor determined to.best meet the overall needs of the.City.
F. INTENT OF AWARD.
Upon review of the proposals submitted, the City may negotiate a scope of work and a service
agreement with one firm, or may select one or more firms for further consideration.
G. PROTEST OF AWARD.
In accordance with the City's Model Public Contracting Rule 30.104, any adversely-affected
Proposer has fourteen (14) calendar days from the date of the written notice of award to.f le a
written protest.
H. PROPOSAL REJECTION
City of Tigard Request for Proposal—Electrical Maintenance Services Page 14 of 28
The City reserves the right to:
1: Reject any or -all proposals; not in compliance with all ;public 'procedures and
requirements;
2. Reject,any prop"osal'not meeting the specifications set forth herein;
3. Waive any or all irregularities in proposals submitted;.
4. In the event two or,more proposals'shall be for the same amount for the same work, the
City shall follow the provisions of LCRB 30.095 and Section ._-137-095 of the Oregon
Attorney General's Model Public Contract Manual;
5. Reject all proposals;
-6. . Award any or all parts of any proposal; and
7. Request references and other data to determine responsiveness.
City of Tigard Request for Proposal—Electrical Maintenance.Services Page 15 of 28
SECTION 7
PROPOSAL CERTIFICATIONS
Non-discrimination Clause
The Contractor agrees not to discriminate against any client, employee or applicant for.employment or
for services, because of race, color, religion, sex, national origin, handicap or age with regard to, but
not limited to, the following: employment upgrading, demotion or transfer; recruitment or recruitment
advertising; layoffs or termination; rates of pay or other forms of compensation; selection for training;
rendition of services. It is further understood that any contractor who is in violation of this clause shall
be barred from receiving awards of any purchase order from the City, unless a satisfactory showing is
made that discriminatory practices have terminated and that a recurrence of such acts is unlikely.
Agreed by:
Firm Name:
Address:
Resident Certificate
Please Check One:
O Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during
the last twelve calendar months immediately preceding the submission of this proposal.
Or
O Non-resident Vendor: Vendor does not qualify under requirement stated above.
(Please specify your state of residence: )
Officer's signature:
Type or print officer's name:
City of Tigard Request for Proposal—Electrical Maintenance Services Page 16 of 28
SECTION 8
SIGNATURE PAGE
The undersigned proposes to perform all work as listed in the Specification section, for the price(s)
stated; and that all articles supplied under any resultant contract will conform to the specifications
herein,
The, undersigned agrees to be bound by all applicable laws and regulations, the accompanying
specifications and by City policies and regulations.
The undersigned,by submitting a proposal, represents that:
A. The Proposer has read and understands the specifications.
B. Failure to comply with the specifications or any terms of the Request for Proposal may
disqualify the Proposer as being non-responsive.
The undersigned certifies that the proposal has been arrived at independently and has been submitted
without any collusion designed to limit competition..
The undersigned certifies that all addenda to the specifications has been received and duly considered
and that all costs associated with all addenda have.been included in this proposal:
Addenda: No. through No. inclusive.
We thereforeoffer and make this proposal to furnish services at the price(s) indicated herein in
fulfillment of the attached requirements and specifications of the City.
Name of firm: .
Address:
Telephone Number: Fax Number:
By: Date:
(Signature of Authorized Official. If partnership,signature of one Partner.)
Typed Name/Title:
If corporation,attest:
(Corporate officer)
O Corporation O Partnership O Individual
Federal Tax Identification Number(TIN):
City of Tigard Request for Proposal—Electrical Maintenance Services Page 17 of 28
ATTACHMENT A
ACKNOWLEDGMENT,OV ADDENDA
City df Tigard, Oregon
Request for,Proposal..
Electrical Maintenance RerAces
Close:Tuesday;•July 08,2004—2:00 p.m.,
I/WE-HAVE RECEIVED THE FOLLOWING ADDENDA:
Ynone'received, write "None Received''. '
1. 3.
a 4.
I •
Date
Signature,of Proposer.
Title .
Corporate Name
City of Tigard Request for Proposal—Electrical Maintenance Services Page 18 of 28
ATTACHMENT B
STATEMENT OF PROPOSAL
Name of Consultant:
Mailing Address:
Contact Person:
Telephone: Fax: Email:
accepts all the terms and conditions contained in the City of Tigard Request for Proposal for Electrical
Maintenance Services and the attached Service Agreement (Attachment D):
Signature of authorized representative Date
Type or print name of authorized representative Telephone Number
Type or print name of person(s) authorized to negotiate contracts Telephone Number
REFERENCES
Reference#1 Telephone Number
Project Title Contact Individual
Reference #2 Telephone Number
Project Title Contact Individual
Reference #3 Telephone Number
Project Title Contact Individual
City of Tigard Request for Proposal—Electrical Maintenance Services Page 19 of 28
ATTACHMENT C
BID FORM
BID MUST BE SUBMITTED ON THIS FORM OR IT WILL BE CONSIDERED NON-
RESPONSIVE
The Proposer,whose legal signature binding the Proposer to the quoted prices indicated
on these pages, hereby proposes as follows
A. JOURNEYMAN
Standard $ 45 $
Service
Standard
After Hour $ .10 $
Service
Premium $ :20 $
Service
Premium
After Hour $ .05 $
Service
Emergency $ 15 $
Service
Emergency
After Hour $ .05 $
Service
M
B. APPRENTICE
PS-10 N I_Standard $ 45 $
Service
Standard
After Hour $ .10 $
Service
Premium $ .20 $
Service
Premium $ . .05 $
After Hour
City of Tigard Request for Proposal—Electrical Maintenance Services Page 20 of 28
Service
Emergency $ 15 $
Service
Emergency
After Hour $ .05 $
Service
l� �_01 - il'' .h.,7a!td;a 4 x`s% r'3% �s .' .. ._'`'•` '� j '�
C. LTD MAINTENANCE.ELECTRICIAN
IF .44',
.�
M � J}i�b "�Y..! � _ }'S..}{/.-.•., .�.:i 'M.a r<' :�-,y _,i...rJk� T��`_ d'KD Y vim' �k ':'+"•,'l$'�..
VC
Standard, $ .45 $
Service
Standard
After Hour $ .10 $
Service
Premium $ 20 $
Service
Premium
After Hour $ .05 $
Service
Emergency $ .15 $
Service
Emergency
After Hour $ .05 $
Service
'll
r- - -
ON,
D. PERCENTAGE FOR MATERIAL OVER COST
Percentage to be charged for material over Contractor's cost: %
(May not exceed 15%per RFP Section 4.0."Cost of Materials Provided by Contractor")
Prouoser's Simnature
Print Corporate Name of Proposing Firm:
Print Representative's Name and Title:
Proposer's Representative Signature:
City of Tigard Request for Proposal—Electrical Maintenance Services Page 21 of 28
-. 2r
E'XHIBIT��B
. .'CONTRACTOR'S'PROPOSAL; -
17
City of Tiga>:d'Request for Proposal-:.Electrical Maintenance"services-.` „' _ Page,22"of 2&'._
ATTACHMENT C
BID FORM
BID MUST BE SUBMITTED ON THIS FORM OR IT WILL BE CONSIDERED NON-RESPONSIVE
The Proposer, whose legal,signature binding the Proposer to the quoted prices indicated on these
pages,hereby proposes as follows
A. JOURNEYMAN ELECTRICIAN
V,
Sendare $ 62.0 0 .45 $ 27 -90
Standard
After Hour Service $ 93.00 .10 $ 9 - 30
Premium
Service $ 20 $ � p
Premium $ 93 .00 .05 $ 4.6 S
After Hour Service
Emergency $ 62 .00 .15 $ 9.3 n
Service
Emergency $ .9 3 .0 0 OS $ 4 65
After Hour Service
-11 IN
B. APPRENTICE ELECTRICIAN
Standard $ 46.00 .45 $ 9n -7n
Service
' Standard $ F�(L. 00
,10 $ 6 0 0
After Hour Service
Premium $ 4r, nn .20 $ 9 - 70
Service
Premium $ 60 no .05 $ — .00
After Hour Service
Emergency $ �b .15 $ 6 9 n
Service
,Emergency $ 6000 OS
After Hour Service
40 .'k ,�i.
Toflppretittce. q ottcly.R el"
�P :'`re=ei`;
City of Tigard Request for Proposal—Electrical Maintenance Services Page 20 of 29
C. LTD MAINTENANCE ELECTRICIAN
y �
Standard $ 46-50 .45 $ 20 .92
Service
Standard $ 71_.00 .10 $ 7 . 10
After Hour Service
Premium $ 46.50 .20 $ 9 . 30
Service
Premium $ 71 .00 .05 $ 3. 55
After Hour Service
Emergency $ 46 .50 .15 IS 6 .97
Service
Emergency $ 71 .00 05 $ 3 .55
After Hour Service
D. PERCENTAGE FOR MATERIAL OVEXCOST
Percentage to be charged for material over Contractor's cost: ��_%
(May not exceed 15%per RFP Section 4.0."Cost of Materials Provided by Contractor")
Proposer's Signature
Print Corporate Name of Proposing Firm: Oregon Electric Group
Print Representative's Name and Title: Mark T Kenney, Mgr Service & Special Projects
Proposer's Representative Signature:
City of Tigard Request for Proposal—Electrical Maintenance Services Page 21 of 29
C0Z)AF%V AUG
17
CITY OF TIGAR6 . —
CONTRACT SUMMARY FORM —�
(THIS MUST ACCOMPANY EACH CONTRACT BEFORE A UTHORIZATION SIGNATURE CAN BE ACQUIRED)
Title of Contract: Electrical Maintenance Services Contract a. vcwiwt;
Contractor: Oregon Electric Group Total:
Brief Overview: ' This contract is for electrical maintenance, repair, and possible new installation
services for the City of Tigard facilities.
Changes Made To Added language to allow for two, one-year extensions to the contract in the
Boilerplate Effective Date and Duration section.
Contract: r�<,ci Added "over the life of the contract in Compensation section.
Type,of Contract: ❑ Purchase Agreement ® Personal Service ❑ Construction ❑Other
Start Date: upon execution End Date: 7/31/05 . LCRB Award Date: N/A
Contract Manager: Arnie Manzano Extension: 2605 Department: PW
Quotes/Bids/Proposals: COMPANY AMOUNT/SCORE
Oregon Electric Group87.33/100
Ampere Electric 80.66/100
Dynalectric 78/100
OES 73/100
Boones Ferry Electric' 64/100
Department Comments:. It is estimated that the City will spend approximately$8000 per year for
electrical mainte a services. We have the option to renew this contract
for a dition two years, bringing the total amount, over the life of the
cor)&agt, to ,OQO
Department Signature Date: p Lo
Purchasing Comments.
Purchasing Si afore: Date: 0-SZ/ ozoz:
Administratio Date: / L
Certificate of Insurance Received? Yes ® No Self-Insured(For»t Received)
Business Tax Current? ❑ Yes ® No Contractor License Current? ❑ Yes ❑ No'
Federal TIN/1099 #: 93-047321.6 Bonds Required: 0 Yes ® No
Accounting String: Fund Division - Account Total
650 2160 601000 $24,000
14
' CITY OF TIGARD
CONTRACT AMENDMENT SUMMARY FORM
THIS FORM MUST ACCOMPANY EACH AMENDMENT BEFORE AUTHORIZING SIGNATURE CAN BE ACQUIRED.
Contract Title: Electrical Maintenance Services Original Contract#: 5-1099
Contractor: Oregon Electric Group Original Contract $: 24,000
Contract Summary: This contract is for electrical maintenance, repair,and possible new installation
services for the City of Tigard facilities.
PREVIQUS''AMENDMENTS,
Amendment #: Amendment $: % Original $:1
Amendment Summary:
Amendment #: Amendment $: Running%Original $:
Amendment Summary:
Amendment#: Amendment $: Running%Original $:
Amendment Summary:
Amendment#: Amendment $: Running% Original $:
Amendment Summary:
CURRENT AMENDMENT
Amendment $: See Below Running% Original $: N/A
Reasons for Amendment: This�allows for an increase of$1.00 per hour for labor by the
O (attach additional memo if needed) Contractor. This should actually be considered a Chang order ecause the
work was originally bid based on unit pricing, therefore the 25%contract
amendment rule does not apply. The total contract amount will continue to
be $8000 annually.
Accounting String: Fund Division Account Total
650 2100 601000 $24,000
i
Department Signature: 311,5-16 3
Purchasing Signature: 08
Administration Signature: /�
CITY OF TI
GARD,OREGON
Service Agreement
Electrical,Maintenance Services
'AMENDMENT#1
The Service ,Agreement between the City of,Tigard, a municipal corporation of the;State of
Oregon, hereinafter"'called City, and Oregon Electric, Group, hereinafter called- Seller, entered,
into on the 1 st'of August, 2004, is hereby amended as follows:
ATTACHMENT C BID FORM
The�:City agrees to pay.the Contractor an'additional $,l'.00 per hour for labor, according to;the
revisedpricing tables below:.
A. .. JOURNEYMAN
JOURNEYMAN ELECTRICIAN
Service Hourly Weighted 'Final
Category Rate Multi lier Amount
Standard $63.00 .45 ; $28 35
:Service
Standard
After Hour'Service $94.00 10 " $9:40
: ... " Premium
$63.00 20. $12.60 .
Service
Premium ' .,
`After Hour Service $94.00 .05 $4.70..
Emergency :
Service.
`.15 $9 45
Emergency $94.00 OS $4 70
After Hour Service
Total Journeyman'"HourlyRate Award" $69.20
a
J
y
B. APPRENTICE
APPRENTICE ELECTRICIAN
Service Hourly Weighted Final
Category Rate Multiplier Amount
Standard $47.00 .. .45 $21.15
Service
Standard
After Hour Service $61.00 :10 $6.10
Premium
Service $47.00 , 20 $9.40
Premium $61.00 .OS $3.05
After Hour Service
Emergency
Service $47.00 15 $7.05
Emergency $61.00 OS $3.05
After Hour Service
Total Apprentice"Hourly Rate Award" $49.80
C. 'LTD MAINTENANCE ELECTRICIAN
LTD MAINTENANCE ELECTRICIAN
Service Hourly Weighted Final
Category Rate Multiplier Amount
Standard
Service $47.50 .45 $21.38
Standard
After Hour $72.00 .10 $7.20
Service
Premium
Service $47.50 20 . $9.50
Premium $72.00 .05 $3.60
After Hour Service
Emergency
Service $47.50 15 $7.13
Emergency $72.00 .05 $3.60
After Hour Service
Total LTD Maintenance Electrician "Hourly Rate Award" $52.41
is
"IN.`WITNESS'WHEREOF;' City''has- caused-this Amendment ,to -be ':ezecut'ed :by its'' dilly
uihonz
aed•undersigned'aflcer and Seller has''executed this Amendment'upon signature and,date
CITY OF TI ..OREGON ELECTRIC�.GROUP
i atu"r'
:S gn e' ,
g
� atiire`�`
??.
Na
Panted Nawe_,_,_ N Pnrited Name _...., ,
OREGON
ELECTRIC
GROUP.
July 29, 2005
Ms Jaime Dumdi
Public Works Management Analyst
12800 SW Ash Avenue
Phone: 503-718-2594
Fax: 503-684-8840
Re: Electrical Maintenance Contract
Dear Ms Dumdi:
I am in receipt of your letter dated July 25, 2005, which refers to the next years
electrical contracting services for the City of Tigard. I am very excited that you
have chosen Oregon Electric to perform your work for another year. We are
fortunate to have this same.kind of maintenance agreement with several other
customers, like PGE, Metro, and Willamette View Manor.
Typically, at the end of the contract year, we make a slight adjustment in our
wage rates to cover the additional cost of labor and/or doing business (things like
van costs, gas prices, etc.). This year on January 1, 2005, our cost for labor
went up $1.00 per hour according to the union contract. In order to remain
available to serve you with the response time and qualified electricians that you
have come to expect and enjoy, we need to pass on this labor increase. Please
note that we are not increasing any other prices--for vans, tools, gasoline,
overhead, and/or profit.
Please let me know if this meets with your guidelines. The price increase would
take effect on August 15, 2005.
Total Increase: $1.00 per hour
Thank you, and please call if you have any questions.
Sincerely,
Rob Teague (503-535-2672)
Service & Special Projects Dept.
1010 S.E.11 TH AVENUE 'PORTLAND,OREGON 97214.503-234-9900'FAX 503234-10011
OREGON CCB#203 5000 N.E.COLUMBIA BLVD.'PORTLAND,OREGON 97218'503-535-28W•FAX 503546-6098
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