Frahker Electric - 6-1203 RECEIVED
hL E 2 12006
t e
CITY OF TIGARDFRAHLER
TRIC CO.
PUBLIC IMPROVEMENT CONTRACT
INFORMATION TECHNOLOGY BUILDING ELECTRICAL UPGRADE &
EMERGENCY GENERATOR SUPPLY
THIS CONTRACT, made and entered into this 21" day of February, 2006, by and between the City
of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City" and Frahler
Electric,hereinafter called "Contractor",duly authorized to perform such services in Oregon.
RECITALS
WHEREAS, the City requires services which Contractor is capable of providing, under terms and
conditions hereinafter described; and
WHEREAS, time is of the essence in this contract and all work under this contract shall be
completed within the time period stated in the Bid Proposal;
TERMS OF AGREEMENT
THEREFORE, in consideration of the promises and covenants cofitained herein, the parties hereby
agree as follows:
1. Services
Contractor shall provide the City with all the services detailed in Exhibit A, Scope of Work.
All work shall be completed prior to the end of the contract.
2. Prevailing Wage
The provisions of ORS Chapters 279A and 279C and all other Oregon and Federal provisions
pertaining to minimum salaries and wages are incorporated herein by reference as if fully set
forth. The Contractor agrees that the workmen in each trade or occupation required for the
work to be done pursuant to the contract, employed in the performance of the Contract, either
by the Contractor or Subcontractor or other person doing or contracting to do any part of the
work contemplated by the Contractor shall be paid not less than the prevailing, minimum
hourly rate of wage specified by the Commissioner of the Bureau of Labor, and attached
hereto.
For contracts $50,000 or greater, the Contractor shall pay a fee equal to one-tenth of one
percent (.001) of the price of the contract. The fee shall be paid on or before the first progress
payment or 60 days from the date work first began on the contract, whichever comes first.
The fee is payable to the Bureau of Labor and Industries and shall be mailed or otherwise
delivered to the Bureau at the following address:
Bureau of Labor and Industries
Wage and Hours Division
Prevailing Wage Unit
800 NE Oregon Street,# 32
Portland, Oregon 97232
Contractor shall provide proof to the City prior to the beginning of any of the work that the
Contractor has filed a public works bond with a corporate suretyin the amount of $30,000 with
the Construction Contractors Board as required under Oregon PWR law.
3. Contract Documents
The Contractor is hereby bound to comply with all requirements of this agreement, the
Contractor's proposal, the detailed specifications and requirements, the drawings, and the
special conditions and modifications in conditions as set forth in the documents prepared by
the City Engineer and the performance pertaining to this contract, in the City of Tigard,
Oregon, and by this reference made a part hereof to the same legal force and effect as if set
forth herein in full.
4. City's's Representative
For purposes hereof, the City's authorized representative will be Rob Murchison, Project
Engineer, (503) 639-4171. ext. 2699.
5. Contractors Representative
For purpose hereof,the Contractor's authorized representative will be Daniel A. Petri, (503)
639-4627.
6. Contractor Identification
Contractor shall furnish to the City the Contractor's employer identification number, as
designated by the Internal Revenue Service, or Contractor's social security number, as City
deems applicable.
7. Compensation
A. Progress Payments: City agrees to pay Contractor an amount not to exceed Seventy
One Thousand Three Hundred Fifty Three and No/100 Dollars ($71, 353.00) for
performance of those services provided hereunder, which payment shall be based
upon the following applicable terms:
Payment shall be based upon the unit prices bid by the Contractor, as listed in attached
proposal. Contractor shall prepare and submit each month to the City Engineer,
13125 SW Hall Blvd., Tigard, Oregon 97223, a statement of services rendered,
(indicating the description of each service used in the proposal and the dollar amount
of each service completed through the stated date), together with a request for
payment duly verified by the Contractor's Representative.
Payment by the City shall release the City from any further obligation for payment to
Contractor for services performed or expenses incurred as of the date of the statement
of services. Payment of installments shall not be considered acceptance or approval of
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any work or waiver of any defects therein. City certifies that sufficient funds are
available and authorized for expenditure to finance costs of this contract.
Contractor shall include proof of payment to any and all subcontractors and suppliers
with each statement submitted to the City. The City shall retain the right to withhold
payments if required proof of payment to subcontractor and suppliers is not included
with a statement.
As required under State of Oregon Prevailing Wage Rate (PWR) Law, the City shall
withhold 25% of any progress payment amounts owed to Contractor if Contractor has
failed to file certified payrolls sheets with the City.
B. Timing of Payments: Progress payments, less a five percent retainage as authorized
by ORS 2790.555, shall be made to the Contractor within twenty (20) days of the
City's receipt of the statement of services. The Contractor agrees that the "Time of
Completion" is defined in the Bid Proposal, and agrees to complete the work by said
date. The Contractor and City agree that the City will suffer damages each day the
work remains uncompleted after the Time of Completion and that the amount of
those damages are difficult to calculate. Contractor and City agree that a reasonable
amount of damages for late completion is $100.00 per day and Contractor agrees to
pay damages in that amount if the work is not completed by the Time of Completion.
C. Final Payment: The Contractor shall notify the City in writing when the Contractor
considers the project complete, and the City shall, within 15 days after receiving the
written notice, either accept the work or notify the Contractor of work yet to be
performed on the contract.
Upon acceptance by the City, the entire balance due to the Contractor, including the
retained percentage, shall be paid to the Contractor, by the City within 30 days after
the date of said final acceptance.
The City shall pay to the Contractor interest at the rate of one and one-half percent per
month on the final payment due the Contractor, to commence 30 days after the work
under the Contract has been completed and accepted and to run until the date when
final payment is tendered to the Contractor. If the City does not, within 15 days after
receiving written notice of completion, notify the Contractor of work yet to be
performed to fulfill contractual obligations, the interest provided by this subsection
shall commence to run 30 days after the end of the 15-day period.
As a further conditions of final acceptance, the City may require the Contractor to
submit evidence, satisfactory to the City's Representative, that all payrolls, material
bills, and other indebtedness connected with the project have been paid, except that in
case of any disputed indebtedness or liens, the Contractor may submit in lieu of
evidence of payment, a surety bond satisfactory to the City guaranteeing payment of all
such disputed amounts when adjudicated in cases where such payment has not already
been guaranteed by surety bond.
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8. Status Of Contractor As Independent Contractor
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is
and shall be deemed to be an independent Contractor as defined by ORS 670.600 and
not an employee of City, shall not be entitled to benefits of any kind to which an
employee of City is entitled and shall be solely responsible for all payments and taxes
required by law. Furthermore, in the event that Contractor is found by a court of law
or any administrative agency to be an employee of City for any purpose, City shall be
entitled to offset compensation due, or to demand repayment of any amounts paid to
Contractor under the terms of this Agreement, to the full extent of any benefits or
other remuneration Contractor receives (from City or third part)) as a result of said
finding and to the full extent of any payments that City is required to make (to
Contractor or to a third party) as a result of said finding.
B. The undersigned Contractor hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive
any remuneration of any description from Contractor, either directly or indirectly, in
connection with the letting or performance of this Agreement, except as specifically
declared in writing.
C. If this payment is to be charged against Federal funds, Contractor certifies that he or
she is not currently employed by the Federal Government and the amount charged
does not exceed his or her normal charge for the type of service provided.
D. Contractor and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more
in the calendar year by any public employer participating in the Retirement System
E. Contractor certifies that it currently has a City business license or will obtain one prior
to delivering services under this Agreement.
F. Contractor is not an officer, employee, or agent of the City as those terms are used in
ORS 30.265.
9. Subcontracts - Assignment&Delegation
Contractor shall submit a list of Subcontractors for approval by the City, and Contractor shall
be fully responsible for the acts or omissions of any Subcontractors and of all persons
employed by them, and neither the approval by City of any Subcontractor nor anything
contained herein shall be deemed to create any contractual relation between the Subcontractor
and City.
This agreement, and all of the covenants and conditions hereof, shall inure to the benefit of
and be binding upon the City and the Contractor respectively and their legal representatives.
Contractor shall not assign any rights nor delegate any duties incurred by this contract, or any
part hereof without the written consent of City, and any assignment or delegation in violation
hereof shall be void.
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Any and all subcontracts issued by the contractor shall contain a provision that workers shall
be paid not less that the PWR Law specified minimum wage.
10. Contractor- Payment of Benefits - Hours of Work
A. The Contractor shall:
1) Make payment promptly, as due, to all persons supplying to such Contractor
labor or material for the prosecution of the work provided for in this contract;
2) Pay all contributions or amounts due the under the Industrial Accident Fund
form the Contractor or subcontractor incurred in the performance of this
Agreement;
3) Pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
4) Not permit any lien or claim to be filed or prosecuted against the City of
Tigard, on account of any labor or material furnished;
B. The Contractor or the Contractor's Surety and every Subcontractor or the
Subcontractor's Surety shall file certified statements with the City in writing in form
prescribed by the Commissioner of the Bureau of Labor and Industries, certifying the
hourly rate of wage paid each worker which the Contractor or the Subcontractor has
employed upon such public work, and further certifying that no worker employed
upon such public work has been paid less than the prevailing rate of wage, which
certificate and statement shall be verified by the oath of the Contractor or the
Contractor's Surety or Subcontractor or the Subcontractor's Surety that the Contractor
or Subcontractor has read such statement and certificate and knows the contents
thereof and that the same is true to the Contractor's or Subcontractor's knowledge.
1) The certified statements shall set out accurately and completely the payroll
records for the prior week, including the same and address of each worker, the
worker's correct classification, rate of pay, daily and weekly number of hours
worked,deductions made and actual wages paid.
2) Each certified statement required herein shall be delivered or mailed by the
Contractor or Subcontractor to the City. A true copy of the certified
statements shall also be filed at the same time with the Commissioner of the
Bureau of Labor and Industries. Certified statements shall be submitted as
follows:
a) For any project 90 days or less from the date of the award of the
contract to the date of completion of work under the contract, the
statements shall be submitted once before the first payment is made,
and once before final payment is made of any sum due on account of
the contract.
b) For any project exceeding 90 days from the date of the award of the
contract to the date of completion of work under contract, the
statements shall be submitted once before the first payment is made, at
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90 day intervals thereafter, and once before final payment is made of
any sum due on account of the contract.
C) Each Contractor or Subcontractor shall preserve certified statements
for a period of three years from the date of completion of the contract.
C. The Contractor agrees that if the Contractor fails, neglects or refuses to make prompt
payment of any claim for labor or services furnished to the Contractor or a
Subcontractor by any person in connection with this contract as such claim becomes
due, the proper office of the City of Tigard may pay such claim to the person
furnishing the labor or services and charge the amount of the payment against funds
due or to become due to the Contractor by reason of such contract. Payment of a
claim in this manner shall not relieve the Contractor or the Contractor's Surety from
obligation with respect to any unpaid claims.
D. Contractor agrees that no person shall be employed for more than eight (8) hours in
any one day, or forty (40) hours in any one week, except in cases of necessity,
emergency or where the City of Tigard absolutely requires it, and in such cases the
laborer shall be paid at least time and a half pay for all overtime in excess of eight (8)
hours a day and for work performed on Saturday and on any legal holiday as specified ,
in ORS 2790.540.
E. No City employee shall be required to work overtime or on a Saturday, Sunday or
holiday in the fulfillment of this contract except where the Contractor agrees to
reimburse the City in the amount of money paid the employee for such work as
determined by state law, the City's personnel rules or union agreement. The
Contractor shall require every Subcontractor to comply with this requirement.
F. If Contractor or any first-tier subcontractor fails to pay a person furnishing labor or
material within 30 days after receipt of payment form the City or from the Contractor
to a subcontractor, the Contractor or first-tier subcontractor shall owe the person the
amount due plus interest commending at the end of the 10 day period that the
payment is due under ORS 2790580, unless payment is subject to a good-faith
dispute. The interest rate shall be as specified in ORS 2790505(2). If the Contractor
or any subcontractor' fails, neglects, or refuses to pay a person furnishing labor or
material, the person may file a complaint with the Construction Contractors Board,
unless the payment is subject to a good faith dispute as defined in ORS 279C.580.
G. Contractor shall include a clause in each contact with a subcontractor a requirement
that the contractor pay the subcontractor for satisfactory performance within 10 days
of receipt of payment from the City for the work. Contractor shall include in contracts
with subcontractors an interest provision for such payments in compliance with ORS
2790580. Contractor shall include a clause in each contract with a subcontractor
requiring the subcontractor to meet the same payment and interest standards as
required by ORS 2790580 (4).
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11. Drug Testing Program
ORS 2790.505 requires that all public improvement contracts contain a provision requiring
contractors to demonstrate that an employee drug-testing program is in place. The Contractor
demonstrates that a drug-testing program is in place by signing of the contact. The drug testing
program will apply'to all employees and will be maintained for the duration of the Contract
awarded. Failure to maintain a program shall constitute a material breach of contract.
12. Contractors Employee Medical Paynnents
Contractor agrees to pay promptly as due, to any person, co-partnership, association or
corporation furnishing medical, surgical, and hospital care or other needed care and attention
incident to sickness or injury to the Contractor's employees, all sums which the Contractor
agreed to pay for such services and all money and sums which the Contractor collected or
deducted from employee wages pursuant to any law, contract or agreement for providuig or
paying for such service.
13. Early Teiniination
A. This agreement may be terminated without cause prior to the expiration of the agreed
upon term by mutual written consent of the parties and for the following reasons:
1) If work under the Contract is suspended by an order of a public agency for any
reason considered to be in the public interest other than by a labor dispute or
by reason of any third party judicial proceeding relating to the work other than
a suit or action filed in regard to a labor dispute; or
2) If the circumstances or conditions are such that it is impracticable within a
reasonable time to proceed with a substantial portion of the Contract.
B. Payment of Contractor shall be as provided by ORS 279C.660 and shall be prorated to
and include the day of termination and shall be in full satisfaction of all claims by
Contractor against City under this Agreement.
C. Termination under any provision of this paragraph shall not affect any right,
obligation,or liability of Contractor or City which accrued prior to such termination.
14. Cancellation with Cause
A. City may terminate this Agreement effective upon delivery of written notice to
Contractor, or at such later date as may be established by City, under any of the
following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity
of services. This Agreement may be modified to accommodate a reduction in
funds,
2) If Federal or State regulations or guidelines are modified, changed, or
interpreted in such a way that the services are no longer allowable or
appropriate for purchase under this Agreement,
3) If any license or certificate required by law or regulation to be held by
Contractor, its subcontractors, agents, and employees to provide the services
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required by this Agreement is for any reason denied, revoked, or not renewed,
or
4) If Contractor becomes insolvent, if voluntary or involuntary petition in
bankruptcy is filed by or against Contractor, if a receiver or trustee is
appointed for Contractor, or if there is an assignment for the benefit of
creditors of Contractor.
Any such termination of this agreement under paragraph (a) shall be without prejudice
to any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may
terminate the whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this agreement within the
time specified herein or any extension thereof,or
2) If Contractor fails to perform any of the other provisions of this Agreement,
or so fails to pursue the work as to endanger performance of this agreement in
accordance with its terms, and after receipt of written notice from City, fails to
correct such failures within ten (10) days or such other period as City may
authorize.
The rights and remedies of City provided in the above clause related to defaults
(including breach of contract) by Contractor shall not be exclusive and are in addition
to any other rights and remedies provided by law or under this Agreement.
If City terminates this Agreement under paragraph (b), Contractor shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred, an
amount which bears the same ratio to the total fees specified in this Agreement as the
services satisfactorily rendered by Contractor bear to the total services otherwise
required to be performed for such total fee, provided,that there shall be deducted from
such amount the amount of damages,if any,sustained by City due to breach of contract
by Contractor. Damages for breach of contract shall be those allowed by Oregon law,
reasonable and necessary attorney fees, and other costs of litigation at trial and upon
appeal.
15. Access to Records
City shall have access to such book, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts,
and transcripts.
16. Work is Property of City
All work performed by Contractor under this Agreement shall be the property of the City.
17. Adherence to Law
A. Contractor shall adhere to all applicable laws goveming its relationship with its
employees, including but not limited to laws, riles, regulations, and policies conceming
workers'compensation, and minimum and prevailing wage requirements.
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B. To the extent applicable, the Contractor represents that it will comply with Executive
Order 11246 as amended, Executive Order 11141, Section 503 of the Vocational
Rehabilitation Act of 1973 as amended and the Age Discrimination Act of 1975, and
all rules and regulations issued pursuant to the Acts.
C. As provided by ORS 279C.525, all applicable provisions of federal, state or local
statutes, ordinances and regulations dealing with the prevention of environmental
pollution and the preservation of natural resources that affect the work under this
contract are by reference incorporated herein to the same force and affect as if set
forth herein in full. If the Contractor must undertake additional work due to the
enactment of new or the amendment of existing statutes, ordinances or regulations
occurring after the submission of the successful bid, the City shall issue a Change
Order setting forth the additional work that must be undertaken. The Change Order
shall not invalidate the Contract and there shall be, in addition to a reasonable
extension, if necessary, of the contract time, a reasonable adjustment in the contract
price, if necessary, to compensate the Contractor for all costs and expenses incurred,
including overhead acid profits,as a result of the delay or additional work.
18. Changes
City may at any time, and without notice, issue a written Change Order requiring additional
work within the general scope of this Contract, or any amendment thereto, or directing the
omission of or variation ir: work: If such Change Order results in a material change in the
amount or character of the work, an equitable adjustment in the Contract price and other
provisions of this Contract as may be affected may be made. Any claim by Contractor for and
adjustment under this section shah be asserted in writing within thirty(30) days from the date
of receipt. by Contractor of the notification of change .or the claim will not be allowed.
Whether made pursuant to this section or by mutual agreement, no change shall be binding
upon City until a Change Order is executed by the Authorized Representative of City, which
expressly states that it constitutes a Change Order to this Contract. The issuance of
information, advice, approvals, or instructions by City's Representative or other City personnel
shall not constitute an authorized change pursuant to this section. Nothing contained in this
section shall excuse the Contractor from proceeding with the prosecution of the work in
accordance with the Contract,as changed.
19. Force Majeure
Neither City nor Contractor shall be considered in default because of any delays in completion
of responsibilities hereunder due to causes beyond the control and without fault or negligence
on the part of the parry so disenabled, including, but not restricted to, an act of God or of a
public enemy, volcano, earthquake, fire, flood, epidemic, quarantine, restriction, area-wide
strike, freight embargo, unusually severe weather or delay of Subcontractor or suppliers due to
such cause;'provided that the parry so disenabled shall within ten (10) days from the beginning
of such delay, notify the other party in writing of the causes of delay and its probable extent.
Such notification shall not be the basis for a claim for additional compensation. Each party
shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or
default and shall, upon cessation of the cause, diligently pursue performance of its obligation
under Contract.
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20. Nonwaiver
The failure of the City to insist upon or enforce strict performance by Contractor of any of the
terms of this contract or to exercise any rights hereunder shall not be construed as a waiver or
relinquishment to any extent of its right to assert or rely upon such terms or rights on any
future occasion.
21. Warranties
All work shall be guaranteed by the Contractor for a period of one year after the date of final
acceptance of the work by the Owner. Contractor warrants that all practices and procedures,
workmanship, and materials shall be the best available unless otherwise specified in the
profession. Neither acceptance of the work nor payment therefore shall relieve Contractor
from liability under warranties contained in or implied by this contract.
22. . Attorney's Fees
In case suit or action is instituted to enforce the provisions of this contract, the parties agree .
that the losing party shall pay such sum as the Court may adjudge reasonable attomevs fees
and court costs including attorney's fees and court costs on appeal.
23. Governing Law
The provisions of this Agreement shall be construed in accordance with the provisions of the
laws of the State of Oregon. Any action or suits involving any questions arising under this
Agreement must be brought in the appropriate court of the State of Oregon.
24. Conflict_Between Terms
It is further expressly agreed by and between the parties hereto that should there be any
conflict between the terms of this instrument and the proposal of the Contractor, this
instrument shall control and nothing herein shall be considered as an acceptance of the said
terms of said proposal conflicting herewith.
25. Indemnification
Contractor warrants that all its work will be performed in accordance with generally accepted
professional practices and standards as well as the requirements of applicable federal, state and
local laws, it being understood that acceptance of a contractor's work by City shall not operate
as a waiver or release.
Contractor agrees to indemnify and defend the City, its officers, agents and employees and
hold them harmless from any and all liability, causes of action, claims, losses, damages,
judgments or other costs or expenses including attorneys fees and witness costs and (at both
trial and appeal level, whether or not a trial or appeal ever takes place) that may be asserted by
any person or entity which in any way arise from, during or in connection with the
performance of the work described in this contract, except liability arising out of the
negligence of the City and its employees. If any aspect of this indemnity shall be found to be
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the
validity of the remainder of this indemnification.
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26. Insurance
Contractor and its subcontractors shall maintain insurance acceptable to City in full force and
effect throughout the term of this contract. Such insurance shall cover all risks arising directly
or indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier. Such insurance shall include provisions that such insurance is
primary insurance with respect to the interests of City and that any other insurance maintained
by City is excess and not contributory insurance with the insurance required hereunder.
The policy or policies of insurance maintained by the Contractor and its subcontractor shall
provide at least the following limits and coverages:
B. Commercial General LiaInsurance: Contractor shall obtain, at contractor's
expense, and keep in effect during the term of this contract, Comprehensive General
Liability Insurance covering Bodily Injury and Property Damage on an "occurrence"
form (1996 ISO or equivalent). This coverage shall include Contractual Liability
insurance for the indemnity provided under this contract. The following insurance mill
be carried:
Coveraze Limit
General Aggregate $2,000,000
Products-Completed Operations Aggregate $1,000,000
Personal&Advertising Injury $1,000,000
Each Occurrence $1,000,000
ire Damage (Anyone fire) $50,000
Medical Expense (Anyone person) $5,000
C. Commercial Automobile Insurance: Contractor shall also obtain, at contractor's
expense, and keep in effect during the term of the contract, "Symbol 1" Commercial
Automobile Liability coverage including coverage for all owned, hired, and non-owned
vehicles. The Combined Single Limit per occurrence shall not be less than$1,000,000.
D. Workers' Compensation Insurance: The Contractor, its subcontractors, if any, and all
employers providing work, labor or materials under this Contract are subject
employers under the Oregon Workers' Compensation Law and shall comply with ORS
656.017, which requires them to provide workers' compensation coverage that satisfies
Oregon law for all their subject workers. Out-of-state employers must provide
Oregon workers' compensation coverage for their workers who work at a single
location within Oregon for more than 30 days in a calendar year. Contractors who
perform work without the assistance or labor of any employee need not to obtain such
coverage." This shall include Employer's Liability Insurance with coverage limits of
not less than $100,000 each accident.
E. Additional Insured Provision: The City of Tigard, Oregon, its officers, directors, and
employees shall be added as additional insureds with respect to this contract. All
Liability Insurance policies will be endorsed to show this additional coverage.
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F. Notice of Cancellation: There shall be no cancellation, material change, exhaustion of
aggregate limits or intent not to renew insurance coverage without 30 days written
notice to the City. Any failure to comply with this provision will not affect the
insurance coverage provided to the City. The 30 days notice of cancellation provision
shall be physically endorsed on to the policy.
G. Insurance Carrier Rating: Coverage provided by the Contractor must be underwritten
by an insurance company deemed acceptable by the City. The City reserves the right
to reject all or any insurance carner(s) with an unacceptable financial rating.
H. Certificates of Insurance: As evidence of the insurance coverage required by the
contract, the contractor shall furnish a Certificate of Insurance to the City. No
contract shall be effected until the required certificates have been received and
approved by the City. The certificate will specify and document all provisions within
this contract. A renewal certificate will be sent to the above address 10 days prior to
coverage expiration.
I. Independent Contractor Status: The service or services to be rendered under this
contract are those of an independent contractor. Contractor is not an officer,
employee or agent of the City as those tern are used in ORS 30.265.
J. Primary Coverage_ Clarification: All parties to this contract hereby agree that the
contractor's coverage will be ptimary in the event of a loss.
K. Cross-Liability Clause: A cross-liability clause or separation of insureds clause will be
included in all general liability, professional 1 ability, pollution and errors and omissions
policies required by this contract. ,
Contractor's insurance policy shall contain provisions that such policies shall not be canceled
or their limits of liability reduced without thirty(30) days prior notice to City. A copy of each
insurance policy, certified as a true copy by an authorized representative of the issuing
insurance company, or at the discretion of City, in lieu thereof, a certificate in form satisfactory
to City certifying to the issuance of such insurance shall be forwarded to:
City of Tigard
Attn: Rob Murchison
13125 SW Hall Blvd.
Tigard, Oregon 97223
Such policies or certificates must be delivered prior to commencement of the work. Ten days
cancellation notice shall be provided City by certified mail to the name at the address listed
above in event of cancellation or non-renewal of the insurance.
The procuring of such required insurance shall not be construed to limit contractor's liability
hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount
of any damage,injury,or loss caused by negligence or neglect connected with this contract.
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27. Method and Place of Giving Notice, Submitting Bills and Making Payments
All notices, bills and payments shall be made in writing and may be given by personal delivery
or by mail. Notices,bills and payments sent by mail should be addressed as follows:
CITY OF TIGARD FRAHLER ELECTRIC
Attn: Rob Murchison,Project Engineer Attn: Dan Petrin
13125 SW Hall Blvd. 11860 SW Greenburg Road
Tigard, Oregon 97223 Tigard, Oregon 97223
Phone: (503) 718-2699 Phone: 639-4627
Fax: (503) 684-7297 Fax: 639-4673
Email Address: robn&tigard-or.,,,ov Email Address: dan(apfrahlerelectn'c.com
and when so addressed, shall be deemed given upon deposit in the United States mail,postage
prepaid. In all other instances, notices, bills and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices, bills and payments are to be given by giving written notice pursuant to this paragraph..
28. Hazardous Materials
Contractor shall supply City with a list of any and all hazardous substances used in performance
of this Agreement. That list shall identify the location of storage and use of all such hazardous
substances and identify the amounts stored and used at each location. Contractor shall provide
City with material safety data sheets for all hazardous substances brought onto City property,
created on City property or delivered to City pursuant to this Agreement. For the purpose of
this section, "hazardous substance" means hazardous substance as defined by ORS 453.307(4).
Contractor shall complete the State Fire Marshall's hazardous substance survey as required by
ORS 453.317 and shall assist City to complete any such survey that it may be required to
complete because of substances used in the performance of this Agreement.
29. Hazardous Waste
If, as a result of performance of this Agreement, Contractor generates any hazardous wastes,
Contractor shall be responsible for disposal of any such hazardous wastes in compliance with
all applicable federal and state requirements. Contractors shall provide City with
documentation, including all required manifests, demonstrating proper transportation and
disposal of any such hazardous wastes. Contractor shall defend, indemnify, and hold harmless
City for any disposal or storage of hazardous wastes generated pursuant to this Contract and
any releases or discharges of hazardous materials.
30. Severability
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction, the remainder of this Agreement shall remain in full
force and effect and shall in no way be affected or invalidated thereby.
Page 13
31. Demolition— Salvage and Recycling
As required by ORS 2790510, Contractor shall salvage or recycle any construction and
demolition debris if feasible and cost-effective.
32. Complete Agreement
This Agreement and attached exhibits constitutes the entire Agreement between the parties.
No waiver,consent, modification, or change of terms of this Agreement shall bind either party
unless in writing and signed by both parties. Such waiver, consent, modification, or change if
made,shall be effective only in specific instances and for the specific purpose given. There are
no understandings, agreements, or representations, oral or written, not specified herein
regarding this Agreement. Contractor, by the signature of its authorized representative, hereby
acknowledges that he has read this Agreement, understands it and agrees to be bound by its
terms and conditions.
IN WITNESS WHEREOF, the City has caused this agreement to be executed by its duly
authorized undersigned officer , acting pursuant to authorization of the City Council, duly passed at
the regular meeting held on the 14`h day of February, 2006, and the Contractor has executed this
agreement on the date herein above first written.
CITY ARD FRAHLER ELECTRIC
Craig osser,City Manager Signature
Date Printed Na &Title
Date
Paac 14
CITY OF TIGARD �)
CONTRACT SUMMARY FORM
THIS MUST ACCOMPANY"EACH CONTRACT BEFORE A UTHORIZA TION SIGNATURE CAN BE ACQUIRED) -70
Title of Contract: Information Technology Building Electrical Contract#:
Upgrade & Emergency Generator Supply
Contractor: Frahler Electric Total: $71,353
Brief Overview: With recent updates and additional software required by the departments, the
computing capacity of the City's existing server has become limited. This project
will upgrade the electrical supply to the City's main computer server. In addition,
a previous inspection of the ITbuilding demonstrated that a new generator
should be installed to provide'adequate backup power in the event the city power
grid goes down. An engineering'study recommended the current 110 volt supply
be upgraded to 220 volt,-;and that a new generator be installed.
Changes Made To none
Boilerplate
Contract
Type of Contract: ❑ Purchase Agre ement ❑ Personal Service"'® Public Improvement ❑ Other
Start Date: upon execution End Date: LC-RB Award Date: 2/14/06
Contract Manager: Rob Murchisori�` Extension: 2699 Deartment: PW
Quotes/Bids/Proposals: COMPANY AMOUNT/SCORE
Frahler Electric $71,353
30'Electrical Services $74,100
Christenson Electric $81,885.50
NAES - Power Maint. Resources $84,855'
,,OES, LLC incomplete bid
Department Comments;
De artment Sigriaf` e. Date: 16. .0�
Purchasing Gominerits: µ
Purchasing Sig,,Hm ate: Q (>(y
Administration: Date: 3 A0 p
Certificate of Insurancedeceived? ® Yes ❑ No ❑ Self-Insured (Foon Received)
Business Tax Current? ® Yes ❑ No Contractor License Current? ® Yes ❑ No
Federal TIN/1099 #: 93-0787098 Bonds Required: ® Yes ❑ No
Accounting String: Fund Division Account Total
300 6100 750140 $71,353 At
n