Cascadian Landscapers -9-1074 CITY OF TIGARD, OREGON
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AGREEMENT FOR SERVICES RELATED TO 40"%k
TREE PLANTING SERVICES
THIS AGREEMENT made and entered into this 1st of November, 2008 by and between the City of Tigard, a
municipal corporation of the State of Oregon, hereinafter called City, and Cascadian Landscapers, hereinafter
called Contractor.
RECITALS
WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and
WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes for
which City requires the services; and
WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the
services described in Contractor's bid or proposal;
THEREFORE, The parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to Tree Planting Services as detailed in Exhibit A —
Scope of Services and by this reference made a part hereof.
2. EFFECTIVE DATE AND DURATION
Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed
copy of this Agreement. This Agreement shall become effective upon the date of execution and shall
expire, unless otherwise terminated or extended, on December 31, 2009. All services shall be
completed prior to the expiration of this Agreement.
3. COMPENSATION
City agrees to pay Contractor an amount not exceeding amounts shown on Exhibit B, Hourly Rates,
for performance of those services described herein, which payment shall be based upon the following
applicable terms:
A. Payment will be made in installments based on Contractor's invoice, subject to the
approval by the City, and not more frequently than monthly. Payment shall be made only
for work actually completed as of the date of invoice.
B. Payment by City shall release City from any further obligation for payment to Contractor,
for services performed or expenses incurred as of the date of the invoice. Payment shall not
be considered acceptance or approval of any work or waiver of any defects therein.
C. Contractor shall make payments promptly, as due, to all persons supplying labor or
materials for the prosecution of this work.
D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
E. Contractor shall pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
F. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City may pay such claim and charge the amount of the payment against funds due or
General Services Agreement-09-11-03 Rev. -09/17/03
to become due the Contractor. The payment of the claim in this manner shall not relieve
Contractor or their surety from obligation with respect to any unpaid claims.
G. Contractor shall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one work week except for individuals under the contract who are
excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from
receiving overtime.
H. Contractor shall promptly, as due, make payment to any person, co-partnership, association
or corporation, furnishing medical, surgical, hospital care or other needed care and
attention incident to sickness or injury to the employees of Contractor or all sums which
Contractor agrees to pay for such services and all moneys and sums which Contractor
collected or deducted from the wages of employees pursuant to any law, contract or
agreement for the purpose of providing or paying for such service.
I. The City certifies that sufficient funds are available and authorized for expenditure to finance
costs of this contract.
5. ASSIGNMENT/DELEGATION
Neither party shall assign or transfer any interest in or duty under this Agreement without the written
consent of the other and any attempted assignment or transfer without the written consent of the other
party shall be invalid.
6. SUBMITTING BILLS AND MAKING PAYMENTS
All notices and bills shall be made in writing and may be given by personal delivery, mail or fax.
Payments may be made by personal delivery, mail, or electronic transfer. The following addresses
shall be used to transmit notices, bills, payments, and other information:
Contract Manager for City Contract Manager for Contractor
City of Tigard Company: Cascadian Landscapers
Attn: Todd Prager Attn: Arthur Meisner
13125 SW Hall Blvd.,Tigard,Oregon 97223 Address: 21510 NW Farm Park Dr., Hillsboro, 97124
Phone: (503)639-4171 ext.2700 Phone: 503-647-9933
Fax: 503-718-2748 Fax: 503-647-9922
Email Address: todd@tigard-or.gov Email Address: art@cascadianlandscapers.com
7. TERMINATION
The parties agree that any decision by either party to terminate this Agreement before 31St of
December, 2009 shall be accompanied by thirty (30) days written notice to the other party prior to
the date termination would take effect. There shall be no penalty for early termination. If City
terminates the contract pursuant to this paragraph, it shall pay Contractor for services rendered
prorated to the date of termination.
8. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Contractor as are directly
pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts.
9. FORCE MAJEURE
Neither City nor Contractor shall be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the
part of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest,
volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo,
unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the
General Services Agreement-09-11-03 Rev.-09/17/03
t
parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other
party in writing of the cause of delay and its probable extent. Such notification shall not be the basis
for a claim for additional compensation. Each party shall, however, make all reasonable efforts to
remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
10. NON-DISCRIMINATION
Contractor agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with
Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established
pursuant to those laws.
11. INDEMNITY/HOLD HARMLESS
Contractor shall defend, indemnify and hold harmless City, City's officers, employees, agents and
representatives from and against all liability, claims, demands,judgments, penalties, and causes of
action of any kind or character, or other costs or expenses incidental to the investigation and
defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor
or its subcontractors, agents, or employees under this contract, except, however, that the foregoing
shall not apply to liability that arises out of City's sole negligence.
12. INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of
this contract. Such insurance shall cover all risks arising directly or indirectly out of Contractor's
activities or work hereunder.
The policy or policies of insurance maintained by the Contractor shall provide at least the following
limits and coverages:
A. Commercial General Liability Insurance
Contractor shall obtain, at contractor's expense, and keep in effect during the term of this
contract, Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include
Contractual Liability insurance for the indemnity provided under this contract. The
following insurance will be carried:
Coverage Limit
General Aggregate 1,000,000
Products-Completed Operations Aggregate 1,000,000
Personal & Advertising Injury 1,000,000
Each Occurrence 1,000,000
Fire Damage (any one fire) 50,000
Medical Expense (any one person) 5,000
B. Business Automobile Liability Insurance
If Contractor will be delivering any goods or services which require the use of a vehicle,
Contractor shall provide City a certificate indicating that Contractor has business automobile
liability coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit
per occurrence shall not be less than $1,000,000. Said insurance shall name City as an
additional insured and shall require written notice to City thirty (30) days in advance of
General Services Agreement-09-11-03 Rev.-09/17/03
cancellation. If Contractor hires a carrier to make delivery, Contractor shall ensure that said
carrier complies with this paragraph.
C. Workers' Compensation Insurance
The Contractor and all employers providing work, labor or materials under this Contract
that are either subject employers under the Oregon Workers' Compensation Law and shall
comply with ORS 656.017, which requires them to provide workers' compensation
coverage that satisfies Oregon law for all their subject workers or employers that are
exempt under ORS 656.126. Out-of-state employers must provide Oregon workers'
compensation coverage for their workers who work at a single location within Oregon for
more than 30 days in a calendar year. Contractors who perform work without the
assistance or labor of any employee need not obtain such coverage. This shall include
Employer's Liability Insurance with coverage limits of not less than $500,000 each
accident.
D. Insurance Carrier Rating
All coverage provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. The City reserves the right to reject all or any insurance
carrier(s) with an unacceptable financial rating.
E. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall
furnish a Certificate of Insurance to the City. No contract shall be effected until the
required certificates have been received and approved by the City.
The procuring of such required insurance shall not be construed to limit contractor's liability
hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any
damage, injury, or loss caused by negligence or neglect connected with this contract.
20. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the
losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs,
including witness fees (expert and non-expert), attorney's fees and court costs on appeal.
21. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal, state and local laws, rules and regulations,
including, but not limited to, the requirements concerning working hours, overtime, medical care,
workers compensation insurance, health care payments, payments to employees and
subcontractors and income tax withholding contained in ORS Chapter 279B, the provisions of
which are hereby made a part of this agreement.
22. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument in the proposal of the contract, this instrument shall control and
nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith.
23. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction, the validity of the remaining terms and provisions shall not be
affected to the extent that it did not materially affect the intent of the parties when they entered into
the agreement.
General Services Agreement-09-11-03 Rev.-09/17/03
24. INDUSTRIAL ACCIDENT FUND PAYMENT
Contractor shall pay all contributions or amount due the Industrial Accident Fund form that
Contractor or subcontractors incur during the performance of this Agreement.
25. COMPLETE AGREEMENT
This Agreement, including the exhibits, is intended both as a final expression of the Agreement
between the parties and as a complete and exclusive statement of the terms. In the event of an
inconsistency between a provision in the main body of the Agreement and a provision in the Exhibit,
the provision in the main body of the Agreement shall control. In the event of an inconsistency
between Exhibit A and Exhibit B, Exhibit A shall control. No modification of this Agreement shall
be effective unless and until it is made in writing and signed by both parties. No waiver, consent,
modification, or change of terms of this Agreement shall bind either party unless in writing and
signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only
in specific instances and for the specific purpose given. There are no understandings, agreements, or
representations, oral or written, not specified herein regarding this Agreement. Contractor, by the
signature of its authorized representative, hereby acknowledges that Contractor has read this
Agreement, understands it and agrees to be bound by its terms and conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Contractor has executed this Agreement on the date hereinabove first written.
CITY OF TIGARD
Appro >dabby7-Tigard's Local Contract Review Board on:
By: Au rized City staff person letting contract Date
CONTRACTOR
G `
By: CrpanyJame
Prin Name & itle f uthorized Representative
Sign Name Date
General Services Agreement-09-11-03 Rev. -09/17/03
EXHIBIT "A"
Scope of Work
1. Site Planning—Site Survey -When directed to do so by the City, Contractor shall
survey and document the existing conditions of the planting site. Relevant survey
information may include but not be limited to soil conditions, topography, drainage,
water sources, water pressure, water availability, above and below ground utilities,
buildings, infrastructure, street lights, intersections, street signs, driveways, fire hydrants,
existing trees, existing landscaping, existing pests and diseases, existing drainage, and any
other existing site conditions that may be relevant to a particular project.
2. Site Planning—Lab Tests - When directed to do so by the City, Contractor shall
collect and prepare soil and/or plant samples for analysis by a qualified testing
laboratory. The materials and methods used to collect and prepare the samples shall
follow the specifications of the particular laboratory used. The purpose of the tests may
include but not be limited to determining soil texture, soil fertility, and existing pests,
weeds, and diseases.
3. Site Planning`Site Plan Preparation - When directed to do so by the City,
Contractor shall prepare accurately scaled landscape drawings that reflect both existing
site conditions and future planting plans. Information displayed on the plans may
include the items listed under Work Task Description 1, as well as proposed tree and
landscaping planting locations, proposed irrigation installations, proposed soil
amendments, proposed erosion control materials and methods, proposed planting
details/specifications, proposed irrigation details/specifications and other information
relevant to a particular project. The plans shall be prepared in accordance with
applicable federal, state, regional, local, and other jurisdictional requirements.
4. Site Preparation—Permit Acquisition - When directed to do so by the City,
Contractor shall secure federal, state, regional, local and any other permits required for
execution and/or completion of a particular project.
5. Site Preparation—Area Spray --When directed to do so by the City, Contractor shall
spray areas of unwanted vegetation with herbicide. Contractor shall not damage existing
vegetation identified by the City to remain during spraying. Spraying shall be in
accordance with applicable federal, state, regional, local, and other jurisdictional
requirements.
6. Site Preparation—Spot Spray - When directed to do so by the City, Contractor shall
spot spray unwanted vegetation with an approved herbicide. Contractor shall ensure that
the volume of spray mixture is sufficient to adequately cover all unwanted vegetation at
the site. Contractor shall not damage existing vegetation identified by the City to remain
during spraying. Spraying shall be in accordance with applicable federal, state, regional,
local, and other jurisdictional requirements.
7. Site Preparation—Mow/Cut - Contractor shall remove invasive species using manual
(e.g., sheering) or mechanical (i.e., weed whipping or mowing) means to control invasive
vegetation. Contractor shall avoid damaging existing vegetation identified by the City to
remain when conducting these activities.
8. Site Preparation—Cut and Remove Blackberries - Contractor shall remove
blackberry using manual (e.g., chain sawing or flail mowing) means. Contractor shall
avoid damaging existing vegetation identified by the City to remain when conducting
these activities.
9. Site Preparation—Circle Scalp - When directed to do so by the City, Contractor shall
prepare individual planting locations by scraping away all live and dead vegetation, roots
and rhizomes from a circle that is at least twice the diameter of the root ball of the tree
to be planted. Where the slope of the ground is greater than 20%, Contractor shall also
construct a flat planting area.
10. Site Preparation-Grading or Filling - When directed to do so by the City, Contractor
shall grade soil or add soil if required by the project's guidelines.
11. Site Preparation—Irrigation Installation - When directed to do so by the City,
Contractor shall install irrigation for trees and other landscaping to be planted. Irrigation
types may include but not be limited to above or below ground sprinkler systems as well
as drip irrigation. Contractor may be required to install water meters, backflow
preventers, valves, pumps, sprinkler heads, laterals, automatic timers, and other
equipment depending on the scope, requirements, and objectives for the particular
project. Contractor may be required to develop an irrigation proposal and plan per item
3 above based on a survey of existing water sources and conditions per item 1 above.
Irrigation installation shall be in accordance with the most current revision of the
Irrigation Association's, Turf and Landscape Irrigation Best Management Practices.
12. Site Preparation—Drainage - When directed to do so by the City, Contractor shall
install drainage systems that are appropriate for the site. Drainage systems may include
but not be limited to French drains with at least 2% fall to an area with more permeable
soil or outlet at a lower grade, boring holes 4-6 inches in diameter in the bottom of
planting holes through hardpan soil layers, and amending/altering existing soil
conditions to facilitate drainage.
13. Site Preparation—Soil Preparation - When directed to do so by the City, Contractor
shall loosen/till soil prior to planting trees. At a minimum, soil shall be loosened/tilled
to a depth equal to that of the tree's root ball, and a width equal to at least twice the
diameter of the root ball. Soil loosening may be achieved by use of hand tools, roto-
tillers, or other equipment depending on existing conditions.
14. Site Preparation—Soil Amendment - When directed to do so by the City, Contractor
shall amend the soil with organic materials, fertilizer, or other soil amendments specified
by the City to the depth and ratio determined by the City.
15. Site Preparation—Erosion Control - When directed to do so by the City, Contractor
shall prepare an erosion control plan per item 3 above and/or install erosion control
devices depending on the needs and requirements of the particular project.
16. Planting—Plant Selection- When directed to do so by the City, Contractor shall select
the size and species of tree(s) specified for a particular project. The purpose of the
following specifications is to obtain vigorous, healthy trees that can be easily trained into
attractive and structurally strong mature trees.
a. The plant material shall be of high grade, and shall meet the size and grading
standards of the American Standard for Nursery Stock (ANSI Z-60.1). Trees that
are identified as not meeting these standards will be subject to rejection by the City.
b. All trees shall be true to type or name as ordered or shown on the plans and shall be
individually tagged or tagged in groups by species and cultivar (variety).
c. All trees shall be vigorous, have a form typical for the species or cultivar, be well
rooted, be free from wounds, and be properly trained.
d. The height, crown spread, diameter, and root size of all trees shall be appropriate for
the type of stock and in proportion to one another.
e. The root ball of all trees shall be moist throughout and shall show no signs of
moisture stress.
f. Tree crown: (round headed) broad-leaved, decurrent trees
i. Crown shall be uniform in conformation with a single, straight trunk that has not
been headed or that could be pruned to a leader.
ii. The most recent shoots shall be vigorous and of acceptable length.
g. Priority shall be given to the selection of trees that stand upright without support.
h. Priority shall be given to the selection of trees with small (<1/4 diameter of trunk)
temporary branches along the trunk below the scaffolds.
i. Tree crown: (broad-leaved or coniferous, excurrent (central trunk) trees
i. Crown shall be uniform in conformation with a single, straight trunk with no
double leaders (codominant stems) or vigorous, upright branches competing
with the central leader.
ii. Radial and vertical distribution of branches shall form a symmetrical crown.
j. Roots: container, boxed, or balled-in-burlap trees regardless of species or mature size
i. The tree shall be free of roots visibly circling the trunk and free of "knees"
(roots) protruding above the soil.
ii. Roots shall extend to the edge of the container, box, or burlap and be
sufficiently dense to hold soil together
k. Bare-root stock: Root spread shall adhere to the most recent edition of ANSI 760.1
sections 1.2, 1.2.1, and 1.2.2.
1. In case a sample of trees inspected is found to be defective, Contractor shall notify
the City. The City reserves the right to reject the entire lot or lots of trees
represented by defective samples. Any plants rendered unsuitable for planting will
be considered as samples and will be subject to rejection.
17. Planting--Plant Delivery - When directed to do so by the City, Contractor shall
deliver trees to a project area in a way that protects them from damage. Above ground
parts shall be protected from cuts, scraps, breakage, wind damage, sun scald, drying out,
and other damage during delivery. In addition, the root ball and root system shall also
be protected from breakage, scrapes, drying out, and other damage during delivery.
Trees that are identified as having been damaged during delivery will be subject to
rejection by the City.
18. Planting—Tree Planting - When directed to do so by the City, Contractor shall plant
trees according to the guidelines set forth by the International Society of Arboriculture
and the City's accepted planting procedures outlined in Chapter 18.745 of the Tigard
Municipal Code. The Contractor shall also be responsible for avoiding conflicts with
underground utilities. The planting hole shall be two to five times the diameter of the
root ball depending on soil conditions and specifications for a particular project. The
depth of the hole shall be no more than the depth of the root ball. It may be acceptable
to plant the root ball 2-3 inches higher than surrounding grade in order to allow for
some settling after planting. The bottom of the hole shall be firm to prevent the root
ball from sinking into unsettled soil. If the trunk flare of the nursery tree is not visible,
soil shall be removed until the trunk flare is sufficiently exposed. If the root ball has
burlap and a wire cage, the wire cage shall be removed entirely and as much of the burlap
shall be removed as possible. In no case shall the burlap be exposed above the soil
surface after planting. The contractor shall examine the root ball for circling roots and
loosen, cut, or remove them prior to planting. If circling roots are excessive and/or the
root system is defective, the Contractor shall notify the City for an inspection. The
Contractor shall gently place the root ball in the hole. The contractor shall backfill the
hole with soil until the hole is one-third full, and gently but firmly pack the soil around
the base of the root ball. The contractor shall continue to backfill the hole a few inches
at a time until full, and water in between backfilling in order to allow soil settling and
removal of air pockets.
19. Planting—Bamboo Staking - If directed to do so by the City's site inspector,
Contractor shall install bamboo stakes adjacent to planted tree seedlings. Stakes shall be
driven vertically into the ground at a location four inches from the base of the plant, and
to a depth of 12 inches. Contractor shall stake each plant on the date it is planted, even
if the plant has been designated for plant protection.
20. Planting – Lodgepole Staking - If directed to do so by the City's site inspector,
Contractor shall install two, 8' min. lodgepole stakes adjacent to newly planted trees.
Stakes shall be driven verticallyinto the ground at a location just outside the root
mass/ball of the tree, and to a depth of at least 2 feet. Contractor shall attach opposing
flexible ties to the stakes that will provide support for the trees, allow for some sway of
their trunks, and not damage their bark/cambium. Contractor shall stake and tie each
tree on the date it is planted, even if the tree has been designated for plant protection.
21. Planting- Guying - If directed to do so by the City, Contractor shall install guy wires
for the purpose of anchoring trees during specific circumstances. The particular method
of guying shall be determined by the City and the Contractor depending on
circumstances such as soil texture, topography, tree height, root ball size, available space,
prevailing winds, branching patterns, and other conditions.
22. Planting—Mulch Application - If directed to do so by the City, Contractor shall place
mulch in the form of wood chips or shavings around each planted tree. Mulch shall be
used for each plant, and the mulch shall be spread to a diameter which is twice the
diameter of the root ball of the tree and a depth of three inches without covering the
tree's stem. The City's site inspector may change the quantity and kind of mulch
material when warranted by site conditions.
23. Planting=Pruning Newly Planted Trees - When directed to do so by the City,
Contractor shall prune newly planted trees. Pruning of newly planted trees shall be
limited to removal of broken, torn, rubbing, or dead branches. Pruning cuts shall be
made just outside the branch collar of the parent branch with sharp, clean bypass type
hand pruning shears. Cuts that are larger than one-half inch in diameter shall be made
with sharp, clean lopping shears or pruning saws. All pruning shall be performed or
directly supervised by an International Society of Arboriculture (ISA) certified arborist.
All pruning shall be in accordance with American National Standards Institute (ANSI)
A-300 guidelines or ISA Tree Pruning Guidelines.
24. Plant Protection—Tube Installation - If requested to do so by the City's site
inspector, Contractor shall install plant tubing on selected plants. All tubing shall be
installed on the day of planting. The City's site inspector shall determine which plants
are to receive tubing. Contractor shall position the bottom end of the tube so that it is
in full contact with the ground. The tube shall be centered on the plant, and shall be
installed so that it remains in full contact with the ground when subjected to a moderate
upward tug. The maximum allowed lean of the tube is two inches from vertical,
measured from the top of the tube. Contractor shall not damage the plant during tube
installation. Plants with skinned bark, a broken terminal leader, a curled leader inside the
tube, or a leader protruding through the side of the tube will be subject to rejection by
the City. Unless otherwise directed by the City's site inspector, Contractor shall anchor
each plant tube with one bamboo stake. A three-foot stake shall be woven vertically
through the tube webbing a minimum of four times and shall be driven into the ground
to a depth of 10 inches. Where rocky ground prevents driving the stake to the full depth
on the first attempt, the stake shall be moved to a location where the tube can be driven
to a depth where it securely holds the tube. If such a location does not exist, Contractor
shall notify the site inspector and the site inspector will determine whether tubing should
be used at the location in question. Contractor shall discard and replace stakes broken
during installation.
25. Plant Protection—Wire Cage Installation - When directed to do so by the City,
Contractor shall install welded wire mesh cages. Contractor shall support the cages with
metal or wood stakes. The City's site inspector will designate which plants will receive
the cages.
26. Maintenance—Mow/Cut - When requested to do so by the City, Contractor shall
maintain planted project sites using manual (e.g., sheering, grubbing or scalping) or
mechanical (e.g., weed whipping or mowing) means to control unwanted vegetation.
Contractor shall not damage existing vegetation identified by the City to remain when
conducting these activities.
27. Maintenance –Spot Spray - When directed to do so by the City, Contractor shall spot
spray plants identified as unwanted by the City with herbicide during site maintenance.
Contractor shall ensure that the volume of spray mixture is sufficient to adequately cover
all invasive vegetation at the site. Contractor shall not damage existing vegetation
identified by the City to remain during spraying. Spraying shall be in accordance with
applicable federal, state, regional, local, and other jurisdictional requirements.
28. Maintenance —Truck/Hand Watering - When directed to do so by the City,
Contractor shall acquire and deliver clean well water to plants in project planting areas
using a tanker truck and hoses. Contractor shall ensure that each live plant planted in the
area identified for watering receives the specified quantity of water at the specified time.
29. Maintenance – Above/Below-Ground Irrigation - When directed to do so by the
City, Contractor shall provide all necessary maintenance to irrigation systems in order to
provide effective, reliable, efficient and proper amounts of water to ensure the
survivability of the trees. Irrigation maintenance shall be in accordance with the most
current revision of the Irrigation Association's, Turf and Landscape Irrigation Best
Management Practices.
30. Maintenance- Pruning - When directed to do so by the City, Contractor shall prune
trees beginning after the first full growing season in order to begin developing strong
structure and desirable form.All pruning shall be performed or directly supervised by an
ISA certified arborist. All pruning shall be in accordance with ANSI A-300 guidelines
or ISA Tree Pruning Guidelines. The basic goal of pruning shall be the development of a
strong leader and crown structure. This shall be accomplished by:
a. Maintaining a single, straight trunk and removing or pruning back strong branches
that compete with it.
b. Providing adequate vertical and radial spacing of potential scaffold branches.
Branches shall be less than three quarters diameter of the main stem and spaced at
least 6-12 inches apart.
c. Maintaining temporary branches (small laterals below the desired height of the
lowest main branch) along the trunk for the first 2-4 years after planting until they
become one-half inch in diameter.
d. Providing adequate distribution of foliage throughout the crown. One half of the
foliage should be on branches (permanent and temporary) arising in the lower two-
thirds of the tree. Pruning cuts shall be made just outside the branch collar of the
parent branch with sharp, clean bypass type hand pruning shears. Cuts that are
larger than one-half inch in diameter shall be made with sharp, clean lopping shears
or pruning saws.
31. Maintenance- Miscellaneous - When directed to do so by the City, Contractor shall
perform other duties not listed above that will benefit the overall outcome of individual
projects.
32. Disposal- All Phases --Contractor shall properly dispose of waste during all phases of
individual projects. All waste shall be reused and/or recycled whenever possible. Waste
disposal shall be in accordance with applicable federal, state, regional, local, and other
jurisdictional requirements.
Exhibit B
Hourly Rates for Cascadian Landscapers
1. Planning - $75.00/hr.
2. Site Preparation - $39.50/hr.
3. Planting - $39.50/hr.
4. Plant Maintenance - $32.00/hr.
5. Irrigation Services - $42.00/hr.
6. Other Services - $32.00-$45.00/hr.
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CITY OF TIGARD l D 1
CONTRACT SUMMARY FORM '
(THIS MUST ACCOMPANYEACH CONTRACT BEFORE AUTHORIZATION SIGNATURE CAN BE ACQUIRED 1
Title of Contract: Tree Planting and Establsihment Services Contract#: (Assigned after execution 1�
Contractor: Cascadian Landscaping Total: $up to $7 per year, divided
between two contractors
Brief Overview: Provide tree planting services
Changes Made To
Boilerplate Contract
40
Type of Contract: ❑ Purchase A S,ervice. GC;onstruction LJ Other
Start Date: 11/1/08 -...End Date,12'"%31/{09 ' , LCRB Award Date:
Contract Mana er: ToddPra er �, xtensron;,2700 , 'mo De aftmerit CommunityDevelopment
AMOUNT / SCORE
Quotes/Bids/Proposals: COMPANY NN
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Cascadtan-handscapmg ,
Department Comments: The City will be using, oth"companies for these services. We will use SRRign
<' e� ._.
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more for complex projects'and7ustnCascadian Landscaping more for tree planting tV7,05%
services.
Department Signature Date: // Q
Purchasing Comments:
Purchasing Signature: ��— Date: 1z) j'�
s
Administration: Date:
Certificate of Insurance Receiv ? Yes ❑ No ❑ Self-Insured orm Received
Business Tax Current? Yes ❑ No Contractor License Current? Yes ❑ No
Federal TIN/1099 #: 5� Bonds Required: Yes ❑ o
Accounting String: Fund Division Account Total
100 2230 601000 Up to $75,000/ ear
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Thursday, May 14, 2009 9:49 AM Troy Mears 5036708166 p.01
11680 SW 113"' Plate
Tigard, Oregon 97223
503.601.4516 Tel
DESIGN +G R O U R.' 503.924.4688 Fax
LANDSCAPE ARCHITECTURE&PIANNING
To; City of Tigard, Purchasing Office rrorn: Troy Mears
Fa= (503)6847297 Pages: 2
Phone: (503)639-4171 Date: May 14,2009
Project: Tree Planting& Establishment Services cc:
❑ Urgent ❑ For Review ❑ Please Comment ❑Please Reply ❑Ptease Recycle
0 Comments:
Thank you.
Troy Mears
Mears Design Group, LLC
Thursday, May 14, 2009 9:49 AM _ Troy Mears 5036708166 p.02
FAX BACK
DOC'U1VilFIV"I'1}OWNLOIAD FORM
CITY OF 1'IOAILD,OREGON
AI'Y`EN'1'10N: PURCHASING OFFICE
FAX—(503)684-7297
Solicitation Name: Tree Planti:np and P tablishinent Services_
Firm Name: Mears Design Group, LLC
Address: 11680 SW 113th Place Tigard. Oregon _.. 97223
(Ntrmbi-r rart(d Sereet) (City and Stare) (7i/i(-'n(Jr:)
Phone: 503:601.4516 Fax: 503.924.4688 E-mail. troymAmearsdesigngroup.0om
I have read and thorol.[011y understand the disclaimer, instructions and al I other conditions related to
down](iading documents from the City of Tigard web page.
I hereby attest that this information, to the: best of my knowledge, is valid and correct:.
"I-yPed/1.'rinted Name and Tittle: Troy A. Mears, OwnerlLarldscape Architect
Signature- 4 Date: 05/14/2009
i ree W,
Planting -and
E s tab 1 uss h Fwe-n t
11'R
Services
ORIGINAL
Presented to:
City of Tigard
Prepared by:
Al
AL
DESIGN *G ROU P
Troy Mears, RLA
Principal
troym@mearsdesigngroup.com
11680 SW 113th Place .......
Tigard, OR 97223
503.601 .4516 P
503.924.4688 F
May 28, 2009 At& ;ry
11680 SW 113" Place
E/�RS
Tigard, Oregon 97223
503.601.4516 Tel
__. DESIGN * G R O U P� 503.924.4688 Fax
May 28, 2009
Joe Barrett
Sr. Management Analyst
City of Tigard, Finance
13125 SW Hall Blvd
Tigard, OR 97223
Re: Tree Planting and Establishment Services
Dear Mr. Barrett and Selection Committee Members:
Mears Design Group, LLC is pleased to present you with this proposal for Tree Planting and Establishment
Services in Tigard, Oregon. We are excited for the opportunity to provide services to the City of Tigard as you
work toward enlarging, improving, and sustaining a diverse urban forest.
Located in Tigard, Mears Design Group is a Landscape Architecture and Planning firm native to the Portland
metro area. We provide landscape architecture, planning, and GPS mapping services throughout Oregon and
Washington. For this project we have paired with Pacific Arbor Consulting and Casserly Landscape. I have
successfully completed more than 40 projects with Casserly Landscape since 1997. Our project team will
continue to deliver the same successful, high quality projects throughout the duration of this contract. We look
forward to serving with the City of Tigard and its citizens.
As Principal-in-Charge, I am responsible for negotiating any resulting contracts. I will also be the City of Tigard's
primary point-of-contact in fulfilling any resulting contracts. If you have any questions or need additional
information please feel free to contact me. We look forward to working with you on this project.
Sincerely,
MEARS DESIGN GROUP, LLC
Troy Mears, RLA, ASLA, CID, CLARB Certified
Principal/Landscape Architect
503.601.4516
troym@mearsdesigngroup.com
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 2 of 16
MEARS
_ DESIGN*GROUP,
Contents
Title Page 1
Transmittal Letter 2
Contents 3
Firm Qualifications 4
Project Approach 7
Work Plan Components 9
Pricing 16
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 3 of 16
EARS
DESIGN *GROUP,',
Firm Qualifications Pacific Arbor Consulting
Nears Design Groups Background Pacific Arbor Consulting (PAC) is an arboriculture and
Mears Design Group(MDG) is a Landscape Architecture horticulture consulting firm. PAC was founded in 2008
and Planning firm which provides professional design and is located in Tualatin, Oregon. Their approach is to
services for a variety of clients, both public and private. bring sound tree biology and ecology to arboriculture, in
Project types include skateparks, parks and recreation order to provide their clients with practical information and
projects, open spaces, golf courses, residential, specification. We are committed to preserving and
enhancing the quality of our communities and
commercial and industrial. Our goal is to provide an ecosystems. They provide services for developers,
environmentally sound and sustainable landscape that is designers, planners, managers, government agencies,
aesthetically inviting, meaningful, and practical for the homeowners, and for anyone concerned with planting
end user. We achieve this by working closely with clients, and preserving trees.
and knowing the end user requirements. Every site is
different, which makes every project a new and exciting Their services include:
challenge.
• Site reviews • Tree protection plans for
Established in 2006, Mears Design Group is located in • Planning construction and land
Tigard, Oregon. Mears Design Group provides a • assessment development
comprehensive scope of landscape architecture services • Tree inventories • Tree health evaluations
ranging from preliminary design concepts and working • Project Management • Integrated pest and
drawings to construction documents and on-site • Risk analysis and hazard disease diagnosis and
observation, all with a basis in energy efficiency and abatement management
resource conservation. Through the use of the latest recommendations • Storm damage
technology MDG provides presentation-quality graphics assessment
and detailed drawings.
Casserly Landscape Background
The essence of Mears Design Group's philosophy is Casserly Landscape, Inc. (CLI) has been operating as a
striving to be equally responsive to aesthetics and land full-service landscape contractor since 1987. Their
stewardship, while creating environments that are unique projects have included the design and installation of
and sustainable. A combination of planning, originality landscape and irrigation jobs in the residential and
and attention to detail enables them to create plans that commercial sectors. Casserly Landscape has the
are creative, attractive, yet pragmatic. resources to take on both large and small jobs, and their
highly skilled crew has years of experience.
Our services include:
• Site Assessment . Hardscape Design The reputation of Casserly Landscape has been built by
• Planting Design • Grading & Drainage providing clients with a superior quality product in a timely
• Irrigation Design Design manner with a minimum of inconvenience. Casserly
• Site Master Planning • Information Landscape is fully insured, licensed and bonded.
• Permit Acquisition Management
• Monitoring • Project Management Their services include:
• Construction • Landscape Detailing Landscaping Trees installation and
® Lawns installation maintenance
Documents • Technical Specifications
• Community Involvement • City Center Restoration • Grading/Drainage • Irrigation Installation
• Landscape Maintenance • Water Management
• Team Coordination • Global Positioning • Wetland Mitigation Services
• Site Design System (GPS) Mapping
• Site Inventory Site/Soil Preparation • Plant and Landscaping
Materials Installation
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 4 of 16
MEARS
DESIGN*GROUPL
Mears Design Group Relevant Experience • Conestoga Recreation Center, Beaverton, OR
Jim Griffith Memorial Skatepark,Tigard, OR (Irrigation)
Troy Mears was hired by the City of Tigard to complete a Whitford Middle School, Beaverton, OR
this 15,000 square foot concrete skate park. The project a Mt. View Middle School, Beaverton, OR
scope included review and coordination of final design
drawings; construction documents including technical BPA Pathway, McMinnville,OR
specifications; managing the The project scope included development of concept
bidding process; and providing drawings for review by City Staff and construction
�,�,m_._.u...W
construction administration. documents, including landscape, irrigation, and detail
s ? We also provided support for drawings. The scope also
the conditional use items to included construction ` `'
- gain occupancy. administration and all site
inspections. This project
Alberta Rider Elementary School Tree Planting was completed for the City
For this City of Tigard of McMinnville Parks &
project, we were Recreation.
responsible for =_
development of =�=: - "
P _T � ; � 5 Thompson Park, McMinnville, OR
landscape and irrigation =► The City of McMinnville Parks & Recreation was the client
design, and for Thompson Park. Project responsibilities included
coordination of all development of landscape and irrigation design;
phases of work. We coordination of all phases of work; preparation of layout,
were also responsible for contract administration and site grading and drainage drawings; contract administration;
inspections. and all site inspections.
Tualatin Hills Parks & Recreation District Joe Dancer Park, McMinnville, OR
Landscape architecture services, including project This project was completed for the City of McMinnville
administration and construction inspection, were provided Parks & Recreation. The project included development of
for several ongoing projects. GPS survey information landscape and irrigation design; preparation of layout,
was also provided for base plans of existing features. We grading and drainage drawings; and coordination of all
worked with local utility companies to identify existing phases of work. Contract administration and site
electrical and water services. inspections were also provided.
• Merlo Station Athletic Fields, Beaverton, OR
• Skyview Park, Beaverton, OR Southwest Community Park, McMinnville, OR
• Cedar Park Middle School Athletic Fields, Beaverton, For this project, irrigation design was provided to the City
OR of McMinnville Parks & Recreation.
• EI Monica Elementary School, Beaverton, OR Glenhaven Skatepark, Portland, OR
• Hiteon Elem. School Athletic Fields, Beaverton, OR Glenhaven Skatepark is a 10,000 square foot skate park
• Jennings Lodge Elem. School, Beaverton, OR with 50% street style and 50%transition bowls. We
• Florence Pointe Park, Beaverton, OR supported Dreamland Skateparks throughout the design
• Highland Park Middle School, Beaverton, OR process, including facilitating several public workshops.
• Wildwood Park, Beaverton, OR We prepared construction documents, and coordinated
• Mitchell Park, Washington County, OR with Portland Parks & Recreation Department and
• Somerset West Park, Beaverton, OR Portland Bureau of Developmental Services for the
• Garden Home Park, Beaverton, OR required construction permits.
• Aloha Park, Aloha, OR.
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 5 of ip
M EARS
DESIGN *GROUP�
Other Projects: Edgewater on the Tualatin, King City, OR
• Cook Park, Tigard, OR(GPS) - The project scope for
• Tice Park, McMinnville, OR f`� Edgewater on the Tualatin
• Japanese Garden, Portland, OR(Irrigation) c included planting and irrigating
m< a 15 acre buffer and wetland,d
• Lake Sacajawea Park, Longview, OR(Irrigation & ;, : ' ��y�;� �� :: ; -°7`
GPS) plus grading, planting and
• Alder Elementary School, Portland, OR . " irrigating a six acre community
Village @ Redmond Ridge Urban Park, Redmond, park.
• OR(Irrigation)
Joe Dancer Park, McMinnville, OR
• Veterans Memorial Park, South Holland, Illinois Casserly Landscape provided irrigation installation for this
• Sheridan Skateboard Park, Sheridan, OR 40 acre park including sports fields, wetland mitigation
• Helena Skatepark, Helena, MT and general landscape.
• Pendleton Skatepark, Pendleton, OR
Taylor Ridge Subdivision, Beaverton, OR
Philip Hickey Relevant Experience This project scope included clearing forest of invasive
• City of Happy Valley, Oregon species, irrigation and replanting native plant material.
• City of Hillsboro, Oregon Villebois Subdivision,Wilsonville, OR
• City of Sherwood, Oregon Casserly Landscape
• Washington County, Oregon installed streetscaping,
• Allstate Insurance Company irrigation, landscaping - :
• Farmers Insurance Company within the subdivision, plus `
• Liberty Northwest Insurance Company two neighborhood parks. ,„g
• State Farm Insurance Company _
• USAA Insurance Company
Northwest Earthmovers Office, Sherwood, OR
Casserly Landscape Relevant Experience Casserly Landscape provided landscape and irrigation
Cook Park Soccer Fields,Tigard, OR installation for Northwest Earthmovers at their new office
For Cook Park in Tigard, Oregon, Casserly Landscape in Sherwood, Oregon.
provided site grading, soil preparation, and installation of
irrigation and landscape. Balog Residence,West Linn, OR
The Balog Residence project included site grading, soil
Arlington Heights,Tigard, OR preparation, irrigation installation, landscape installation,
The project scope included removal of invasive species and pathway installation.
from buffers, installing irrigation, and planting of native
species. Catlin Gabel School,Washington County, OR
For the Catlin Gabel School, Casserly Landscape
Trillium Woods, Lake Oswego, OR provided landscape and irrigation installation on a variety
For Trillium Woods, Casserly Landscape installed of projects within the school campus.
streetscaping and irrigation, removed invasive species
and ivy from forest understory, and replanted native
understory.
City of Tigard Tree Planting and Establishment Services May 28,2009 P 6 of 16
DESIGN*GROUP
Bears Design Group References Steve Martin
Jay Pearson Parks & Facilities Manager I City of Tigard
Parks & Recreation Director I City of McMinnville 503-718-2583
503.434.7359 steve@tigard-or.gov
pearsoj@ci.mcminnville.or.us Project: Cook Park
Projects: BPA Pathway, Thompson Park, Southeast
Community Park, Tice Park, and Joe Dancer Park. Larry Cavander
Owner I Larry J. Cavander Landscape Architect
Todd Prager 971.219.6283
City Arborist I City of Tigard Projects: Smith Residence, and Balog Residence
503.718.2700
told@tigard-or.gov Project Approach
Projects: Alberta Rider Elementary School Tree Planting The Mears Design Group Approach
Project, City of Tigard Street Tree Planting Project Mears Design Group operates on the principles of
Allen Wells honesty and integrity. We are well known in the Portland
Director of Maintenance I Tualatin Hills Parks & metro area for providing our clients with a product worthy
Recreation District of their loyalty. In fact, over 90% of the work we perform
503.645.3539 comes from past clients and referrals. Clients tell us that
Awells@thprd.com they value Mears Design Group for"innovative and
Projects: More than 15 projects including Merlo Station proper design concepts"that also present"practical
Athletic Fields, Skyview Park, Florence Point Park, and EI solutions"—attributes that save our clients time and
Monica Elementary School. money by taking advantage of our technical knowledge
and practical experience.
Rod Wojtanick
Senior Planner/Landscape Architect I METRO Our approach is structured to guarantee a smooth
503.797.1846 process. We understand and respect that each project
wojtanikr@metro.dst.or.us has multiple deadlines throughout its various phases, and
Project: Glenhaven Skatepark we pay strict attention to project start and completion
dates within stated timeframes. We continually review
Casserly Landscape References each project, making sure milestones are met on time, to
Craig Brown address project details, and to facilitate communication
Vice President I Matrix Development among team members. We believe honesty is
503.620.8080 paramount, and therefore we keep open lines of
CBrown@legendhomes.com communication with all involved parties. When you hire
Projects: Edgewater on the Tualatin, Trillium Woods, Mears Design Group, you know your project will be
Arlington Heights and Legend at Villebois. completed on time, the details will be well taken care of,
and you will be informed every step of the way.
Craig Smelter
President I Northwest Earthmovers Quality, maintenance, longevity, environmental impact,
503.625.3100 and proper service to the public are essential criteria
csmelter@nwearthmovers.com considered in all aspects of our designs. We make it our
Projects: Taylor Ridge Subdivision, and Northwest mission to provide high quality projects that are easy to
Earthmovers Office maintain, last long into the future with minimal impact on
the environment, and meet the needs of the public. At
Mears Design Group, we believe that each component
comes together to create a well rounded project.
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 7 of 1,6
MEARS
-� DESIGN #GROUP",
Adhering to these standards has allowed us to develop Philip Hickey I Registered Consulting Arborist
and maintain outstanding relationships with our clients, Owner/President(PAC)
colleagues and the communities we serve. Standards Philip Hickey is a Registered Consulting Arborist (RCA
that we believe will serve The City of Tigard well in the #466), Board Certified Master Arborist(PN-1604B),
completion of your projects. Certified Arborist(PN-1604A) and Certified Tree Risk
Assessor(Certificate#448) with over 14 years
Project Team experience in Arboriculture.
Troy Mears I RLA, ASLA, CID, CLARB Certified I
Principal-in-Charge(MDG) Phil has a Bachelor of Science degree in Forest
Troy Mears is a Landscape Architect with over 12 years Resources Management and A.A.S. Business
of diverse experience in design and project management, Management Degree. He is also a veteran of the United
including skatepark design, landscape design, wetland States Marine Corps. Phil is active in the American
restoration, tree mitigation, irrigation design, hardscape Society of Consulting Arborists, International Society of
design, city center restoration, site master planning, and Arboriculture and International Society of Arboriculture
open space design. He has worked on numerous projects Pacific Northwest Chapter.
throughout the United States and Korea, including parks
and recreation, public works, commercial, industrial, Consulting Projects include:
institutional, and residential projects. Troy has worked on • City of Happy Valley, OR
nine skateparks, seven of which he has partnered with • City of Hillsboro, OR
Dreamland Skateparks. Troy is responsible for support • City of Lake Oswego, OR
during conceptual design, developing construction • City of Sherwood, OR
documents, and providing technical support through • Washington County, OR
construction. . Allstate Insurance Company, Tigard, OR
• Farmers Insurance Company, Oklahoma City, OK
Troy has a Bachelor in Landscape Architecture and a • Liberty Northwest Insurance Company, Portland, OR
Bachelor of Science in Environmental Design. He is a . State Farm Insurance Company, Dupont, WA
registered Landscape Architect in Oregon (#540), USAA Insurance Company, San Antonio, TX
Washington (# 1074), Montana (#249), California (#
5519) and Arizona (#49186); is nationally CLARB John Casserly I Lead Landscaper(CLI)
certified; is a certified Irrigation Designer; and is an EPA John Casserly has 25 years experience in the landscape
WaterSense Partner. Troy is active in the American construction industry. He has designed and installed
Society of Landscape Architects, the Golf Course landscape and irrigation projects for both the commercial
Superintendents Association of America, and the and residential sectors. His experience includes
Irrigation Association landscaping, maintenance, wetland mitigation, grading
and drainage, and water management services.
Projects include:
• Jim Griffith Memorial Skatepark, Tigard, OR Projects include:
• Cook Park GPS, Tigard, OR • Cook Park, Tigard, OR
• Overlook Park, Portland, OR • Arlington Heights, Tigard, OR
• BPA Pathway, McMinnville, OR . Joe Dancer Park, McMinnville, OR
• Alberta Rider Elementary School, Tigard, OR • Edgewater on the Tualatin, King City, OR
• Alberta Rider Elementary School, Tigard, OR
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 8 of 16
AM
MEARS
DESIGN*GROUP,
Project Work Plan Project Assignment
Summary of Project: 1. The City reserves the right to use alternate
Mears Design Group, Pacific Arbor Consulting and Contractors for any project that may arise if it is
Casserly Landscape understand that this service deemed to be in the City's best interest to do so.
agreement covers tree planting and establishment 2. Prior to the City assigning any project to the awarded
projects, including but not limited to planning, Contractor, there may be a pre-project meeting, the
coordination, site assessment, site design, site plan purpose of which will be to enable the awarded
preparation, permit acquisition, site/soil preparation, plant Contractor to ask questions concerning the project
and landscape materials selection, plant and landscape and to clarify any uncertainties concerning the project
materials installation, inventory, information management, prior to their providing a time and cost estimate to the
maintenance and monitoring activities. City.
Our team proposes to enlarging, improving and 3. Prior to work on a project, awarded Contractor shall
sustaining a diverse urban forest in Tigard as essential provide the City with a project estimate which
components of the City's environmental stewardship includes a time estimate and hourly unit prices, as
goals. We also understand that each tree planting site in well as a total project estimated cost.
Tigard is unique, and may be on either public right-of- 4. In addition, before the awarded Contractor begins a
ways or private property, and will require communication project, the Contractor shall prepare and submit to
and/or interaction with private property owners. the City's Contract Manager, a written work plan
detailing the Contractor's work schedule, including
Key Project Objectives: milestones, and project approach under which the
1. Determine the site preparation, planting techniques, work will be completed. All work must be completed
and tree species required no later than the deadline established by the City's
2. Identifying the equipment, materials, and resources Contract Manager.
required both before planting and during subsequent
maintenance of trees during the establishment period Unit Prices
3. Assisting with the development of management plans All project estimates shall be based upon the hourly and
for plantings that will allow the trees to be sustained unit prices that will be contained in the agreement
over the long term. between the City and the awarded Contractor. These
costs shall be based upon the awarded Contractor's
Duration of Agreement: response to this RFP.
Our team understands this agreement will become
effective upon execution and will be for a period of one The City may, at its sole discretion, require estimates to
year with the option to renew for four additional one-year be based upon another method for certain projects.
periods with the total life of the agreement not to exceed
five years. As stated in the RFP, our team will not begin Work Plan Components:
any work on any given project until formal notice to
proceed is given by the City's Contract Manager. Component#1: Site Planning
(All tasks are when directed by the City)
Subject Matter of Work: Staffing and Scheduling Assumptions:
Category 1: Planning, coordination, site assessment, site 1. The majority of the project tasks will be performed by
design, site plan preparation, permit acquisition, site/soil Mears Design Group's Landscape Architect, Troy
preparation, plant and landscape materials selection, Mears and Pacific Arbor Consulting's Philip Hickey.
plant and landscape materials installation, inventory, One Casserly Landscape staff member will utilize 5%
information management, maintenance, and monitoring of their time during this time line to provide input on
activities. construction strategies and cost estimates for project
Category 2: Irrigation services. elements.
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 9 of 16
------------------
MEARS
DESIGN *GROUP
2. Mears Design Group and Pacific Arbor Consulting Component#2: Site Preparation
will provide all site survey work as required by the (All tasks are when directed by the City)
City.
Staffing and Scheduling Assumptions:
TASK 1: Site Survey 1. The majority of the project tasks will be performed by
Time Estimate: 10 Hours per one (1) acre Project Contractor, John Casserly of Casserly
Description: Survey and document the existing conditions Landscaping, Mears Design Group's Troy Mears will
of the planting site. Relevant survey information may utilize 10% of his time during this component to
include but not be limited to soil conditions, topography, prepare erosion control drawings and acquire
drainage, water sources, water pressure, water required permits and conduct construction
availability, above and below ground utilities, buildings, administration of project elements.
infrastructure, street lights, intersections, street signs,
driveways, fire hydrants, existing trees, existing TASK 1: Permit Acquisition
landscaping, existing pests and diseases, existing Time Estimate: 8 Hours
drainage, and any other existing site conditions that may Description: Secure federal, state, regional, local and any
be relevant to a particular project. other permits required for execution and/or completion of
a particular project.
TASK 2: Lab Tests
Time Estimate: 4 Hours per one (1)acre TASK 2: Area Spray
Description: Collect and prepare soil and/or plant samples Time Estimate: 2-6 Hours per one (1) acre
for analysis by a qualified testing laboratory. The Description: Spray areas of unwanted vegetation with
materials and methods used to collect and prepare the herbicide. Contractor shall not damage existing
samples shall follow the specifications of the particular vegetation identified by the City to remain during
laboratory used. The purpose of the tests may include but spraying. Spraying shall be in accordance with applicable
not be limited to determining soil texture, soil fertility, and federal, state, regional, local, and other jurisdictional
existing pests, weeds, and diseases. requirements.
TASK 3: Site Plan Preparation TASK 3: Spot Spray
Time Estimate: 24 Hours per one (1) acre Time Estimate: 2 Hours per one (1) acre
Description: Prepare accurately scaled landscape Description: Spot spray unwanted vegetation with an
drawings that reflect both existing site conditions and approved herbicide. Contractor shall ensure that the
future planting plans. Information displayed on the plans volume of spray mixture is sufficient to adequately cover
may include the items listed under Task 1, as well as all unwanted vegetation at the site. Contractor shall not
proposed tree and landscaping planting locations, damage existing vegetation identified by the City to
proposed irrigation installations, proposed soil remain during spraying. Spraying shall be in accordance
amendments, proposed erosion control materials and with applicable federal, state, regional, local, and other
methods, proposed planting details/specifications, jurisdictional requirements.
proposed irrigation details/specifications and other
information relevant to a particular project. The plans TASK 4: Mow/Cut
shall be prepared in accordance with applicable federal, Time Estimate: 4 Hours per one (1) acre
state, regional, local, and other jurisdictional Description: Remove invasive species using manual (e.g.,
requirements. sheering) or mechanical (i.e., weed whipping or mowing)
means to control invasive vegetation. Contractor shall
avoid damaging existing vegetation identified by the City
to remain when conducting these activities.
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 10 of 16
dEARS
DESIGN*GROUP'
TASK 5: Cut and Remove Blackberries with more permeable soil or outlet at a lower grade,
Time Estimate: 20 Hours per one (1) acre with flail boring holes 4-6 inches in diameter in the bottom of
mower or(3) days per(1) one acre by hand with 6 planting holes through hardpan soil layers, and
laborers amending/altering existing soil conditions to facilitate
Description: Remove blackberry using manual (e.g., chain drainage.
sawing or flail mowing) means. Contractor shall avoid TASK 10: Soil Preparation
damaging existing vegetation identified by the City to Time Estimate: 24 Hours per hundred(100) cubic yards
remain when conducting these activities. Description: Loosen/till soil prior to planting trees. At a
minimum, soil shall be loosened/tilled to a depth equal to
TASK 6: Circle Scalp that of the tree's root ball, and a width equal to at least
Time Estimate: 5 Hours per ten (10) trees twice the diameter of the root ball. Soil loosening may be
Description: Prepare individual planting locations by achieved by use of hand tools, roto-tillers, or other
scraping away all live and dead vegetation, roots and equipment depending on existing conditions.
rhizomes from a circle that is at least twice the diameter
of the root ball of the tree to be planted. Where the slope TASK 11: Soil Amendment
of the ground is greater than 20%, Contractor shall also Time Estimate: 24 Hours per hundred(100) cubic yards
construct a flat planting area. Description: Amend the soil with organic materials,
fertilizer, or other soil amendments specified by the City
TASK 7: Grading or Filling to the depth and ratio determined by the City.
Time Estimate: 10 Hours per fifty(50) cubic yards
Description: Grade soil or add soil if required by the TASK 12: Erosion Control
project's guidelines. Time Estimate: 6 Hours per hundred(100) linear feet
Description: Prepare an erosion control plan per Site
TASK 8: Irrigation Installation Preparation; Task 3 (site planning), above and/or install
Time Estimate: 120 Hours per one (1) acre (includes (6) erosion control devices depending on the needs and
laborers requirements of the particular project.
Description: Install irrigation for trees and other
landscaping to be planted. Irrigation types may include Component#3: Planting
but not be limited to above or below ground sprinkler (All tasks are when directed by the City)
systems as well as drip irrigation. Contractor may be
required to install water meters, backflow preventers, Staffing and Scheduling Assumptions:
valves, pumps, sprinkler heads, laterals, automatic The majority of the project tasks will be performed by
timers, and other equipment depending on the scope, Project Contractor, Casserly Landscaping. Mears Design
requirements, and objectives for the particular project. Group's Troy Mears and Pacific Arbor Consulting's Philip
Contractor may be required to develop an irrigation Hickey will utilize 10% of their time during this component
proposal and plan per item 3 above based on a survey of to provide design and construction administration support
existing water sources and conditions per item 1 above. of project elements.
Irrigation installation shall be in accordance with the most
current revision of the Irrigation Association's, Turf and TASK 1: Plant Selection
Landscape Irrigation Best Management Practices. Time Estimate: 18 Hours per one (1) acre
Description: Select the size and species of tree(s)
TASK 9: Drainage specified for a particular project. The purpose of the
Time Estimate: 30 Hours per thousand(1,000) linear feet following specifications is to obtain vigorous, healthy
Description: Install drainage systems that are appropriate trees that can be easily trained into attractive and
for the site. Drainage systems may include but not be structurally strong mature trees.
limited to French drains with at least 2%fall to an area
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 11 of 16
MEARS
DESIGN *GROUP.,
a. The plant material shall be of high grade, and shall k. Bare-root stock: Root spread shall adhere to the most
meet the size and grading standards of the American recent edition of ANSI 760.1 sections 1.2, 1.2.1, and
Standard for Nursery Stock(ANSI Z-60.1). Trees that 1.2.2.
are identified as not meeting these standards will be I. In case a sample of trees inspected is found to be
subject to rejection by the City. defective, Contractor will notify the City. The City
b. All trees shall be true to type or name as ordered or reserves the right to reject the entire lot or lots of
shown on the plans and shall be individually tagged trees represented by defective samples. Any plants
or tagged in groups by species and cultivar(variety). rendered unsuitable for planting will be considered as
c. All trees shall be vigorous, have a form typical for the samples and will be subject to rejection.
species or cultivar, be well rooted, be free from
wounds, and be properly trained. TASK 2: Plant Delivery
d. The height, crown spread, diameter, and root size of Time Estimate: 6 Hours per ten (10) trees from local
all trees shall be appropriate for the type of stock and supplier
in proportion to one another. Description: Deliver trees to a project area in a way that
e. The root ball of all trees shall be moist throughout protects them from damage. Above ground parts shall be
and shall show no signs of moisture stress. protected from cuts, scraps, breakage, wind damage, sun
f. Tree crown: (round headed) broad-leaved, decurrent scald, drying out, and other damage during delivery. In
trees addition, the root ball and root system shall also be
i. Crown shall be uniform in conformation with protected from breakage, scrapes, drying out, and other
a single, straight trunk that has not been damage during delivery. Trees that are identified as
headed or that could be pruned to a leader. having been damaged during delivery will be subject to
ii. The most recent shoots shall be vigorous rejection by the City.
and of acceptable length.
g. Priority shall be given to the selection of trees that TASK 3: Tree Planting
stand upright without support. Time Estimate: 9 Hours per ten (10) trees
h. Priority shall be given to the selection of trees with Description: Plant trees according to the guidelines set
small (<1/4 diameter of trunk)temporary branches forth by the International Society of Arboriculture and the
along the trunk below the scaffolds. City's accepted planting procedures outlined in Chapter
i. Tree crown: (broad-leaved or coniferous, excurrent 18.745 of the Tigard Municipal Code. The Contractor
(central trunk) trees shall also be responsible for avoiding conflicts with
i. Crown shall be uniform in conformation with underground utilities. The planting hole shall be two to
a single, straight trunk with no double leaders five times the diameter of the root ball depending on soil
(codominant stems) or vigorous, upright conditions and specifications for a particular project. The
branches competing with the central leader. depth of the hole shall be no more than the depth of the
ii. Radial and vertical distribution of branches root ball. It may be acceptable to plant the root ball 2-3
shall form a symmetrical crown. inches higher than surrounding grade in order to allow for
j. Roots: container, boxed, or balled-in-burlap trees some settling after planting. The bottom of the hole shall
regardless of species or mature size be firm to prevent the root ball from sinking into unsettled
i. The tree shall be free of roots visibly circling soil. If the trunk flare of the nursery tree is not visible, soil
the trunk and free of"knees" (roots) shall be removed until the trunk flare is sufficiently
protruding above the soil. exposed. If the root ball has burlap and a wire cage, the
ii. Roots shall extend to the edge of the wire cage shall be removed entirely and as much of the
container, box, or burlap and be sufficiently burlap shall be removed as possible. In no case shall the
dense to hold soil together burlap be exposed above the soil surface after planting.
The contractor shall examine the root ball for circling
roots and loosen, cut, or remove them prior to planting. If
circling roots are excessive and/or the root system is
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 12 of 16
DES IGN *GROU P
defective, the Contractor shall notify the City for an tree and a depth of three inches without covering the
inspection. The Contractor shall gently place the root ball tree's stem. The City's site inspector may change the
in the hole. The contractor shall backfill the hole with soil quantity and kind of mulch material when warranted by
until the hole is one-third full, and gently but firmly pack site conditions.
the soil around the base of the root ball. The contractor
shall continue to backfill the hole a few inches at a time TASK 8: Newly Planted Trees
until full and water in between backfilling in order to allow Time Estimate: 1 Hour per ten (10) trees
soil settling and removal of air pockets. Description: Prune newly planted trees. Pruning of newly
planted trees shall be limited to removal of broken, torn,
TASK 4: Bamboo Staking rubbing, or dead branches. Pruning cuts shall be made
Time Estimate: .5 Hours per ten (10) trees just outside the branch collar of the parent branch with
Description: Install bamboo stakes adjacent to planted sharp, clean bypass type hand pruning shears. Cuts that
tree seedlings. Stakes shall be driven vertically into the are larger than one-half inch in diameter shall be made
ground at a location four inches from the base of the with sharp, clean lopping shears or pruning saws. All
plant, and to a depth of 12 inches. Contractor shall stake pruning shall be performed or directly supervised by
each plant on the date it is planted, even if the plant has Pacific Arbor Consulting's Philip Hickey an International
been designated for plant protection. Society of Arboriculture (ISA) certified arborist. All pruning
will be in accordance with American National Standards
TASK 5: Lodgepole Staking Institute (ANSI)A-300 guidelines or ISA Tree Pruning
Time Estimate: 5 Hours per ten (10) trees Guidelines.
Description: Install two, 8' min. lodgepole stakes adjacent
to newly planted trees. Stakes shall be driven vertically Component#4: Plant Protection
into the ground at a location just outside the root (All tasks are when directed by the City)
mass/ball of the tree, and to a depth of at least 2 feet.
Contractor shall attach opposing flexible ties to the stakes Staffing and Scheduling Assumptions:
that will provide support for the trees, allow for some The majority of the project tasks will be performed by
sway of their trunks, and not damage their bark/cambium. Project Contractor, John Casserly of Casserly
Contractor shall stake and tie each tree on the date it is Landscaping. Mears Design Group's Troy Mears and
planted, even if the tree has been designated for plant Pacific Arbor Consulting's Philip Hickey will utilize 10%of
protection. their time during this component to provide construction
TASK 6: Guying administration support of project elements.
Time Estimate: 5 Hours per ten (10) trees TASK 1: Tube Installation
Description: Install guy wires for the purpose of anchoring Time Estimate: 1 Hour per fifty(50)plants
trees during specific circumstances. The particular Description: Install plant tubing on selected plants. All
method of guying shall be determined by the City and the tubing shall be installed on the day of planting. The City's
Contractor depending on circumstances such as soil site inspector shall determine which plants are to receive
texture, topography, tree height, root ball size, available tubing. Contractor shall position the bottom end of the
space, prevailing winds, branching patterns, and other tube so that it is in full contact with the ground. The tube
conditions. shall be centered on the plant, and shall be installed so
that it remains in full contact with the ground when
TASK 7: Mulch Application subjected to a moderate upward tug. The maximum
Time Estimate: 4 Hours per unit(7.5 cubic yards) allowed lean of the tube is two inches from vertical,
Description: Place mulch in the form of wood chips or measured from the top of the tube. Contractor shall not
shavings around each planted tree. Mulch shall be used damage the plant during tube installation. Plants with
for each plant, and the mulch shall be spread to a skinned bark, a broken terminal leader, a curled leader
diameter which is twice the diameter of the root ball of the inside the tube, or a leader protruding through the side of
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 13 of 16
MEARS
DESIGN 4G ROUP,'
the tube will be subject to rejection by the City. Unless the site. Contractor shall not damage existing vegetation
otherwise directed by the City's site inspector, Contractor identified by the City to remain during spraying. Spraying
shall anchor each plant tube with one bamboo stake. A shall be in accordance with applicable federal, state,
three-foot stake shall be woven vertically through the tube regional, local, and other jurisdictional requirements.
webbing a minimum of four times and shall be driven into
the ground to a depth of 10 inches. Where rocky ground TASK 3: Truck/Hand Watering
prevents driving the stake to the full depth on the first Time Estimate: 1 Hour per ten(10)plants
attempt,the stake shall be moved to a location where the Description: Acquire and deliver clean well water to plants
tube can be driven to a depth where it securely holds the in project planting areas using a tanker truck and hoses.
tube. If such a location does not exist, Contractor shall Contractor shall ensure that each live plant planted in the
notify the site inspector and the site inspector will area identified for watering receives the specified quantity
determine whether tubing should be used at the location of water at the specified time.
in question. Contractor shall discard and replace stakes
broken during installation. TASK 4: Above/Below-Ground Irrigation
Time Estimate: 5 Hours per one (1) acre
TASK 2: Wire Cage Installation Description: Provide all necessary maintenance to
Time Estimate: 1 Hour per ten (10)plants irrigation systems in order to provide effective, reliable,
Description: Install welded wire mesh cages. Contractor efficient and proper amounts of water to ensure the
shallsupport the cages with metal or wood stakes. The survivability of the trees. Irrigation maintenance shall be
City's site inspector will designate which plants will in accordance with the most current revision of the
receive the cages. Irrigation Association's, Turf and Landscape Irrigation
Best Management Practices.
Component#5: Maintenance
(All tasks are when directed by the City) TASK 5: Pruning
Time Estimate: 20 Hours per ten (10) trees
Staffing and Scheduling Assumptions: Description: Prune trees beginning after the first full
The majority of the project tasks will be performed by growing season in order to begin developing strong
Project Contractor, Casserly Landscaping. Mears Design structure and desirable form. All pruning will be
Group's Troy Mears will utilize 5% of his time during this performed or directly supervised by Pacific Arbor
component to provide technical support of project Consulting's Philip Hickey an ISA certified arborist. All
elements. pruning shall be in accordance with ANSI A-300
guidelines or ISA Tree Pruning Guidelines. The basic
TASK 1: Mow/Cut goal of pruning shall be the development of a strong
Time Estimate: 5 Hours per one (1) acre leader and crown structure. This shall be accomplished
Description: Maintain planted project sites using manual by:
(e.g., sheering,grubbing or scalping) or mechanical (e.g., a. Maintaining a single, straight trunk and removing or
weed whipping or mowing) means to control unwanted pruning back strong branches that compete with it.
vegetation. Contractor shall not damage existing b. Providing adequate vertical and radial spacing of
vegetation identified by the City to remain when potential scaffold branches. Branches shall be less
conducting these activities. than three quarters diameter of the main stem and
TASK 2: Spot Spay spaced at least 6-12 inches apart.
Time Estimate: 2 Hours per one (1) acre c. Maintaining temporary branches (small laterals below
Description: Spot spray plants identified as unwanted by the desired height of the lowest main branch) along
the City with herbicide during site maintenance. the trunk for the first 2-4 years after planting until they
Contractor shall ensure that the volume of spray mixture become one-half inch in diameter.
is sufficient to adequately cover all invasive vegetation at d. Providing adequate distribution of foliage throughout
the crown. One half of the foliage should be on
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 14 of 16
MEAR
DESIGN *GROUP<
branches (permanent and temporary) arising in the
lower two thirds of the tree. Pruning cuts shall be
made just outside the branch collar of the parent
branch with sharp, clean bypass type hand pruning
shears. Cuts that are larger than one-half inch in
diameter shall be made with sharp, clean lopping
shears or pruning saws.
TASK 6: Miscellaneous
Time Estimate: Varies
Description: Perform other duties not listed above that will
benefit the overall outcome of individual projects.
Component#6: Disposal
(All tasks are when directed by the City)
Staffing and Scheduling Assumptions:
All of the project tasks will be performed by Project
Contractor, Casserly Landscaping.
TASK 1: All Phases
Description: Properly dispose of waste during all phases
of individual projects. All waste shall be reused and/or
recycled whenever possible. Waste disposal shall be in
accordance with applicable federal, state, regional, local,
and other jurisdictional requirements.
City Personnel
The City of Tigard will be required to provide scope of
services in the accomplishment of the work plan
commitments as stated, for each project. The City of
Tigard will monitor progress and provide technical
assistance as needed to ensure project completion and
acceptance.
City of Tigard Tree Planting and Establishment Services I May 28,2009 P 15 of 16
ME..e�S
DESIGN *GROUP
Pricing Casserly Landscape is a full-service landscape
See Attachment D contractor, and provides labor services as well as
equipment. This equipment can be made available to the
City of Tigard if requested. Equipment types and rental
Additional Services rates, and standard labor rates are as follows. All rates
Mears Design Group is a Landscape Architecture firm are hourly.
offering landscape design, irrigation design, planning,
project management and GPS mapping. We are
prepared to provide these services to the City of Tigard CLI SCHEDULE OF FEES
upon request. Our hourly standard rates and fees are as
follows. LABOR
General Laborer, $ 35
Non-Prevailing Wage
MDG SCHEDULE OF FEES General Laborer, $ 42
Prevailing Wage
LANDSCAPE ARCHITECTURE Supervisor, $ 42
Landscape Architect $ 90 Non-Prevailing Wage
Landscape Designer $ 55 Supervisor, $ 50
Prevailing Wage
GPS MAPPING
GPS/GIS Technician(Field) $ 85 EQUIPMENT
GPS/GIS Technician(Office) $ 90 Track Hoe $ 70
ADMINISTRATIVE Tractor $ 65
Administrative Assistant $ 45 Trencher $ 65
Pipe Puller $ 55
Pacific Arbor Consulting is an Arboriculture and
Horticulture consulting firm. Their hourly standard rates Additional Information
and fees are as follows. Mears Design Group, Pacific Arbor Consulting and
Casserly Landscape are available to immediately begin
PAC SCHEDULE OF FEES fulfilling this contract if needed. Our availability is up to
75% of our time.
ARBORIST CONSULTANT
Registered Consulting Arborist $ 75 Mears Design Group, LLC
Insurance:
General Liability: $1,000,000 each occurrence,
$2,000,000 aggregate
Professional Liability: $1,000,000 each occurrence,
$1,000,000 aggregate
Automobile Liability: $1,000,000 per accident
City of Tigard Tree Planting and Establishment Services May 28,2009 P 16 of 16
i
AW
'� ,w�3.. 14111 I 4 �ri�'-•. �'��.," '��
` V'I
p The City of Tigard
t
proudly extends its thanks and appreciation to
84
( iii f''�;•-; � •r-- 7�•x�"*� •VTro V M ,
Mears DesIgn Group
%:
for the planting partnership that has provided beauty, wildlife habitat,
s
stormwater management and shelter from the sun and wind
��-
' for students and neighbors of Alberta Rider.
' Craig E. irksen,Mayor
i
i
Date
f TREE CITY USA
In 2008,Tigard earned a
the Tree City USA Growth Award
° from the National Arbor Day Foundation.This is the eighth year
Tigard has been named"Tree City USA"by the Foundation to honor the City's commitment to urban forestry. L�C�C�3Qt Lb
SECTION 7
PROPOSAL CERTIFICATIONS
Non-discrimination Clause
The Contractor agrees not to discriminate against any client, employee or applicant for employment or for
services,because of race,color,religion, sex,national origin, handicap or age with regard to,but not limited
to, the following: employment upgrading, demotion or transfer; recruitment or recruitment advertising;
layoffs or termination; rates of pay or other forms of compensation; selection for training; rendition of
services. It is further understood that any contractor who is in violation of this clause shall be barred from
receiving awards of any purchase order from the City, unless a satisfactory showing is made that
discriminatory practices have terminated and that a recurrence of such acts is unlikely.
Agreed by: Troy A. Mears
Firm Name: Mears Design Group, LLC
Address: 11680 SW 113th Place
Tigard, Oregon 97223
Resident Certificate
Please Check One:
FX Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during the
last twelve calendar months immediately preceding the submission of this proposal.
Or
❑ Non-resident Vendor:Vendor does not qualify under requirement stated above.
(Please specify your state of residence: )
Officer's signatur .
el" 6V
Type or print officer's name: Troy A. Mears
RFP—'free Planting&Establishment Services Page 18
Close_Thursday,May 28,2009
SECTION 8
SIGNATURE PAGE
The undersigned proposes to perform all work as listed in the Specification section, for the price(s) stated;
and that all articles supplied under any resultant contract will conform to the specifications herein,
The undersigned agrees to be bound by all applicable laws and regulations, the accompanying specifications
and by City policies and regulations.
The undersigned,by submitting a proposal,represents that:
A) The Proposer has read and understands the specifications.
B) Failure to comply with the specifications or any terms of the Request for Proposal may disqualify
the Proposer as being non-responsive.
The undersigned certifies that the proposal has been arrived at independently and has been submitted
without any collusion designed to limit competition.
The undersigned certifies that all addenda to the specifications has been received and duly considered and
that all costs associated with all addenda have been included in this proposal:
Addenda: No. N/A through No. N/A inclusive.
We therefore offer and make this proposal to furnish services at the price(s) indicated herein in fulfillment
of the attached requirements and specifications of the City.
Name of firm: MEARS DESIGN GROUP, LLC
Address: 11680 SW 113TH PLACE
TIGARD, OREGON 97223
Telephone Number: 503-601-4516 Fax Number: 503-924-4688
B . It Date: 5/28/2009
(Signature o Authorized Official. If partnership, signature of one partner.)
Typed Name/Title: Troy A Mears/ Manager
If corporation,attest:
(Corporate Officer)
Corporation E]Partnership Q Individual
Federal Tax Identification Number(TIN): 20-8121981
RFP—Tree Planting&Establishment Services Page 19
Close—Thursday,May 28,2009
ATTACHMENT A
ACKNOWLEDGMENT OF ADDENDA
City of Tigard,Oregon
Request for Proposal
Tree Planting and Establishment Services
Close: Wednesday,May 28,2009,2:00 pm
I/WE HAVE RECEIVED THE FOLLOWING ADDENDA (if none received, write `None Received):
1. None Received 3.
2. 4.
5/28/2009
Date
Sign e o Proposer
Manager
Title
Mears Design Group, LLC
Corporate Name
RFP—Tree Planting&17stablishment Services Page 20
Close—Thursday,May 28,2009
ATTACHMENT B
STATEMENT OF PROPOSAL
Name of Consultant: Mears Design Group, LLC
Mailing Address: 11680 SW 113th Place
Tigard, Oregon 97223
Contact Person: Troy A Mears
Telephone: 503-601-4516 Fax: 503-924-4688 Email: troymC@mearsdesigngroup.com
accepts all the terms and conditions contained in the City of Tigard Request for Proposal for Tree Planting
and Establishment Services and the attached personal services contract(Attachment C):
Sign re off authorized representative Date
Troy A Mears 503-601-4516
Type or print name of authorized representative Telephone Number
Troy A Mears 503-601-4516
Type or print name of person(s) authorized to negotiate contracts Telephone Number
REFERENCES
City of McMinnville Parks & Recreation 503-434-7359
Reference#1 Telephone Number
BPA Pathway Jay Pearson
Project'Title Contact Individual
City of Tigard City Arborist 503-718-2700
Reference#2 Telephone Number
Alberta Rider Elementary School Tree Planting Project Todd Prager
Project Title Contact Individual
Tualatin Hills Parks & Recreation District 503-645-3539
Reference#3 Telephone Number
Aloha Park Athletic Fields Jon Campbell
Project Title Contact Individual
RFP—Tree Planting&Establishment Services Page 21
Close—Thursday,May 28,2009
ATTACHMENT D
HOURLY/UNIT PRICING
SERVICE ESTIMATE . HOURLY RA'Z'E TOTAL
DESCRIPTION HOURS
Planning 100 $90.00 $9,000.00
Site Preparation 100 $90.00 $9,000.00
Planting 100 $42.00/laborer $4,200.00
Plant Maintenance 100 $42.00/laborer $4,200.00
Irrigation Services 100 $42.00/laborer $4,200.00
Other Undetermined
RFP—Tree Replacement&Establishment Services
Close—Thursday, May 28, 2009