Resolution No. 12-26 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 12-a1(a
A RESOLUTION ESTABLISHING THE CITY OF TIGARD AUDIT COMMITTEE
WHEREAS,an Audit Committee is considered a best practice and provides a body that the auditor can report
to that is independent of management and Council;and
WHEREAS, the City Council believes that oversight of the City's independent auditors is a shared
responsibility between city management and the City Council;and
WHEREAS,the City Council,without limiting its role or the responsibilities of the City Manager,believes that
an Audit Committee can ensure transparency in the management of City audits and provide critical assistance to
the auditors and management.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Tigard Audit Committee shall:
A. Participate in the appointment,compensation,retention and oversight of any
independent accountants engaged for the purpose of preparing and issuing an
independent audit report or performing other independent audit,review or attest
services. This will be performed in accordance with Tigard's Purchasing and
Contracting Rules and with assistance from staff.
B. Meet a minimum of two times with representatives of the CPA firm appointed to
perform the annual audit of the city's annual financial report. One meeting will
occur prior to the start of field work and a second meeting will occur at the close of
field work for the annual financial statement audit.
i. The first meeting will be to:
a. Outline the auditor's plan for the upcoming audit regarding the scope
and areas of emphasis for the upcoming audit and to determine if
audit committee members have any areas they would like addressed.
b. Elect a Committee Chair. The Chair cannot serve more than two
consecutive years.
ii. The second meeting will address any issues discovered during the audit.
C. The committee shall make an annual report to the council concerning its activities of
the prior year.
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D. The audit committee is the primary committee"charged with governance" as defined
in the Statements on Auditing Standards promulgated by the American Institute of
Certified Public Accountants and the Government Auditing Standards issued by the
Comptroller General of the United States.
SECTION 2: The Tigard Audit Committee shall be composed of three individuals:
1. One Councilor or Mayor to serve in two year teams, not to exceed two consecutive
terms;
2. One or two current or prior Budget Committee members to serve in staggered three
year terms,not to exceed two consecutive terms;and
3. If only one Budget Committee member is chosen, then the third member will be a
citizen at large.
4. For citizen members,preference will be given to licensed Certified Public Accountants
5. The initial appointment of the citizen members will be for two and three years.
6. The Committee shall also have a non-voting alternate that is chosen each year that a
voting position is appointed. If a voting position is vacated, the alternate may be
appointed to fill the remainder of term of the vacated position.
7. Failure to sign and abide by Tigard's Code of Conduct for Committees is grounds for
dismissal by Council.
8. Absence from two meetings a year is grounds for dismissal from the Committee with a
quorum vote recommending dismissal to Council and subsequent approval of dismissal
by Council.
9. A quorum of the Committee is two voting members.
SECTION 3: The City's Director of Finance and Information Services, Assistant Finance Director, or
designee is assigned as staff liaison to the Tigard Audit Committee:
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SECTION 4: This resolution is effective immediately upon passage.
—M--,
PASSED: This day of 2012.
ayor-City of Tigard
ATTEST:
City Recorder-City of Tigard
RESOLUTION NO. 12- a
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