Mears Design Group - C110032 e ,100 3
CITY OF TIGARD, OREGON LL) ORIGINAL
AGREEMENT FOR SERVICES RELATED TO
TREE PLANTING&ESTABLISHMENT SERVICES
THIS AGREEMENT made and entered into this 1St of July, 2009 by and between the City of Tigard, a
municipal corporation of the State of Oregon, hereinafter called City, and Mears Design Group, LLC,
hereinafter called Contractor.
RECITALS
WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and
WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes for
which City requires the services; and
WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the
services described in Contractor's bid or proposal;
THEREFORE, The parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to Tree Planting & Establishment Services as detailed
in Exhibit A—Scope of Services and by this reference made a part hereof.
2. EFFECTIVE DATE AND DURATION
Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed
copy of this Agreement. This Agreement shall become effective upon the date of execution and shall
expire, unless otherwise terminated or extended, on June 30, 2010. All services shall be completed
prior to the expiration of this Agreement.
3. COMPENSATION
City agrees to pay Contractor an amount not exceeding amounts shown on Exhibit B, Hourly Rates,
for performance of those services described herein, which payment shall be based upon the following
applicable terms:
A. Payment will be made in installments based on Contractor's invoice, subject to the
approval by the City, and not more frequently than monthly. Payment shall be made only
for work actually completed as of the date of invoice.
B. Payment by City shall release City from any further obligation for payment to Contractor,
for services performed or expenses incurred as of the date of the invoice. Payment shall not
be considered acceptance or approval of any work or waiver of any defects therein.
C. Contractor shall make payments promptly, as due, to all persons supplying labor or
materials for the prosecution of this work.
D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
E. Contractor shall pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
F. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City may pay such claim and charge the amount of the payment against funds due or
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to become due the Contractor. The payment of the claim in this manner shall not relieve
Contractor or their surety from obligation with respect to any unpaid claims.
G. Contractor shall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one work week except for individuals under the contract who are
excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from
receiving overtime.
H. Contractor shall promptly, as due,make payment to any person, co-partnership, association
or corporation, furnishing medical, surgical, hospital care or other needed care and
attention incident to sickness or injury to the employees of Contractor or all sums which
Contractor agrees to pay for such services and all moneys and sums which Contractor
collected or deducted from the wages of employees pursuant to any law, contract or
agreement for the purpose of providing or paying for such service.
I. The City certifies that sufficient funds are available and authorized for expenditure to finance
costs of this contract.
5. ASSIGNMENU/DELEGATION
Neither parry shall assign or transfer any interest in or duty under this Agreement without the written
consent of the other and any attempted assignment or transfer without the written consent of the other
party shall be invalid.
6. SUBMITTING BILLS AND MAKING PAYMENTS
All notices and bills shall be made in writing and may be given by personal delivery, mail or fax.
Payments may be made by personal delivery, mail, or electronic transfer. The following addresses
shall be used to transmit notices,bills,payments, and other information:
Contract Manager for City Contract Manager for Contractor
City of Tigard Company: Mears Design Group
Attn: Todd Prager Attn: Troy Mears
13125 SW Hall Blvd., Address: 11680 SW 113thPlace,
Tigard,Oregon 97223 Tigard, Oregon 97223
Phone: (503)639-4171 ext. 2700 Phone: 503-601-4516
Fax: 503-718-2748 Fax: 503-924-4688
Email Address:todd@tigard-or.gov Email Address:troym@mearsdesigngroup.com
7. TERMINATION
The parties agree that any decision by either party to terminate this Agreement before 30th of
June, 2010 shall be accompanied by thirty (30) days written notice to the other party prior to the
date termination would take effect. There shall be no penalty for early termination. If City
terminates the contract pursuant to this paragraph, it shall pay Contractor for services rendered
prorated to the date of termination.
8. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Contractor as are directly
pertinent to this Agreement for the purpose of making audit, examination, excerpts, and transcripts.
9. FORCE MAJEURE
Neither City nor Contractor shall be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the
part of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest,
volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo,
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unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the
parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other
party in writing of the cause of delay and its probable extent. Such notification shall not be the basis
for a claim for additional compensation. Each party shall, however, make all reasonable efforts to
remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
10. NON-DISCRIMINATION
Contractor agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with
Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established
pursuant to those laws.
11. INDEMNITY/HOLD HARMLESS
Contractor shall defend, indemnify and hold harmless City, City's officers, employees, agents and
representatives from and against all liability, claims, demands,judgments, penalties, and causes of
action of any kind or character, or other costs or expenses incidental to the investigation and
defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor
or its subcontractors, agents, or employees under this contract, except, however, that the foregoing
shall not apply to liability that arises out of City's sole negligence.
12. INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of
this contract. Such insurance shall cover all risks arising directly or indirectly out of Contractor's
activities or work hereunder.
The policy or policies of insurance maintained by the Contractor shall provide at least the following
limits and coverages:
A. Commercial General Liability Insurance
Contractor shall obtain, at contractor's expense, and keep in effect during the term of this
contract, Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include
Contractual Liability insurance for the indemnity provided under this contract. The
following insurance will be carried:
Coverage Limit
General Aggregate 1,000,000
Products-Completed Operations Aggregate 1,000,000
Personal & Advertising Injury 1,000,000
Each Occurrence 1,000,000
Fire Damage (any one fire) 50,000
Medical Expense (any one person) 5,000
B. Business Automobile Liability Insurance
If Contractor will be delivering any goods or services which require the use of a vehicle,
Contractor shall provide City a certificate indicating that Contractor has business automobile
liability coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit
per occurrence shall not be less than $1,000,000. Said insurance shall name City as an
additional insured and shall require written notice to City thirty (30) days in advance of
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cancellation. If Contractor hires a carrier to make delivery, Contractor shall ensure that said
carrier complies with this paragraph.
C. Workers' Compensation Insurance
The Contractor and all employers providing work, labor or materials under this Contract
that are either subject employers under the Oregon Workers' Compensation Law and shall
comply with ORS 656.017, which requires them to provide workers' compensation
coverage that satisfies Oregon law for all their subject workers or employers that are
exempt under ORS 656.126. Out-of-state employers must provide Oregon workers'
compensation coverage for their workers who work at a single location within Oregon for
more than 30 days in a calendar year. Contractors who perform work without the
assistance or labor of any employee need not obtain such coverage. This shall include
Employer's Liability Insurance with coverage limits of not less than $500,000 each
accident.
D. Insurance Carrier Rating
All coverage provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. The City reserves the right to reject all or any insurance
carrier(s) with an unacceptable financial rating.
E. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall
furnish a Certificate of Insurance to the City. No contract shall be effected until the
required certificates have been received and approved by the City.
The procuring of such required insurance shall not be construed to limit contractor's liability
hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any
damage, injury, or loss caused by negligence or neglect connected with this contract.
20. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the
losing parry shall pay such sum as the court may adjudge reasonable attorney fees and court costs,
including witness fees (expert and non-expert), attorney's fees and court costs on appeal.
21. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal, state and local laws, rules and regulations,
including, but not limited to, the requirements concerning working hours, overtime, medical care,
workers compensation insurance, health care payments, payments to employees and
subcontractors and income tax withholding contained in ORS Chapter 279B, the provisions of
which are hereby made a part of this agreement.
22. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument in the proposal of the contract, this instrument shall control and
nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith.
23. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction, the validity of the remaining terms and provisions shall not be
affected to the extent that it did not materially affect the intent of the parties when they entered into
the agreement.
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24. INDUSTRIAL ACCIDENT FUND PAYMENT
Contractor shall pay all contributions or amount due the Industrial Accident Fund form that
Contractor or subcontractors incur during the performance of this Agreement.
25. COMPLETE AGREEMENT
This Agreement, including the exhibits, is intended both as a final expression of the Agreement
between the parties and as a complete and exclusive statement of the terms. In the event of an
inconsistency between a provision in the main body of the Agreement and a provision in the Exhibit,
the provision in the main body of the Agreement shall control. In the event of an inconsistency
between Exhibit A and Exhibit B, Exhibit A shall control. No modification of this Agreement shall
be effective unless and until it is made in writing and signed by both parties. No waiver, consent,
modification, or change of terms of this Agreement shall bind either parry unless in writing and
signed by both parties. Such waiver, consent,modification, or change if made, shall be effective only
in specific instances and for the specific purpose given. There are no understandings, agreements, or
representations, oral or written, not specified herein regarding this Agreement. Contractor, by the
signature of its authorized representative, hereby acknowledges that Contractor has read this
Agreement,understands it and agrees to be bound by its terms and conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Contractor has executed this Agreement on the date hereinabove first written.
CITY OF TIGARD
Approve yZigard's Local Contract Review Board on:
By: Aut)orized City staff person letting contract Date
CONTRACTOR
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By: Co'mpkiy Name
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General Services Agreement-09-11-03 Rev.-09/17/03
EXHIBIT A
SCOPE OF SERVICES
1. Site Planning—Site Survey -When directed to do so by the City, Contractor shall survey and
document the existing conditions of the planting site. Relevant survey information may
include but not be limited to soil conditions, topography, drainage, water sources, water
pressure, water availability, above and below ground utilities, buildings, infrastructure, street
lights, intersections, street signs, driveways, fire hydrants, existing trees, existing landscaping,
existing pests and diseases, existing drainage, and any other existing site conditions that may
be relevant to a particular project.
2. Site Planning—Lab Tests - When directed to do so by the City, Contractor shall collect and
prepare soil and/or plant samples for analysis by a qualified testing laboratory. The materials
and methods used to collect and prepare the samples shall follow the specifications of the
particular laboratory used. The purpose of the tests may include but not be limited to
determining soil texture, soil fertility, and existing pests, weeds, and diseases.
3. Site Planning—Site Plan Preparation - When directed to do so by the City, Contractor shall
prepare accurately scaled landscape drawings that reflect both existing site conditions and
future planting plans. Information displayed on the plans may include the items listed under
Work Task Description 1, as well as proposed tree and landscaping planting locations,
proposed irrigation installations, proposed soil amendments, proposed erosion control
materials and methods, proposed planting details/specifications, proposed irrigation
details/specifications and other information relevant to a particular project. The plans shall be
prepared in accordance with applicable federal, state, regional, local, and other jurisdictional
requirements.
4. Site Preparation—Permit Acquisition - When directed to do so by the City, Contractor shall
secure federal, state, regional, local and any other permits required for execution and/or
completion of a particular project.
5. Site Preparation—Area Spray - When directed to do so by the City, Contractor shall spray
areas of unwanted vegetation with herbicide. Contractor shall not damage existing vegetation
identified by the City to remain during spraying. Spraying shall be in accordance with
applicable federal, state, regional, local, and other jurisdictional requirements.
G. Site Preparation—Spot Spray - When directed to do so by the City, Contractor shall spot
spray unwanted vegetation with an approved herbicide. Contractor shall ensure that the
volume of spray mixture is sufficient to adequately cover all unwanted vegetation at the site.
Contractor shall not damage existing vegetation identified by the City to remain during
spraying. Spraying shall be in accordance with applicable federal, state, regional, local, and
other jurisdictional requirements.
7. Site Preparation—Mow/Cut - Contractor shall remove invasive species using manual (e.g.,
sheering) or mechanical (i.e., weed whipping or mowing) means to control invasive
vegetation. Contractor shall avoid damaging existing vegetation identified by the City to
remain when conducting these activities.
8. Site Preparation—Cut and Remove Blackberries - Contractor shall remove blackberry
using manual (e.g., chain sawing or flail mowing) means. Contractor shall avoid damaging
existing vegetation identified by the City to remain when conducting these activities.
9. Site Preparation—Circle Scalp - When directed to do so by the City, Contractor shall
prepare individual planting locations by scraping away all live and dead vegetation, roots and
rhizomes from a circle that is at least twice the diameter of the root ball of the tree to be
planted. Where the slope of the ground is greater than 20%, Contractor shall also construct a
flat planting area.
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10. Site Preparation-Grading or Filling - When directed to do so by the City, Contractor shall
grade soil or add soil if required by the project's guidelines.
11. Site Preparation—Irrigation Installation - When directed to do so by the City, Contractor
shall install irrigation for trees and other landscaping to be planted. Irrigation types may
include but not be limited to above or below ground sprinkler systems as well as drip
irrigation. Contractor may be required to install water meters, backflow preventers, valves,
pumps, sprinkler heads, laterals, automatic timers, and other equipment depending on the
scope, requirements, and objectives for the particular project. Contractor may be required to
develop an irrigation proposal and plan per item 3 above based on a survey of existing water
sources and conditions per item 1 above. Irrigation installation shall be in accordance with the
most current revision of the Irrigation Association's, Turf and Landscape Irrigation Best
Management Practices.
12. Site Preparation—Drainage - When directed to do so by the City, Contractor shall install
drainage systems that are appropriate for the site. Drainage systems may include but not be
limited to French drains with at least 2% fall to an area with more permeable soil or outlet at a
lower grade, boring holes 4-6 inches in diameter in the bottom of planting holes through
hardpan soil layers, and amending/altering existing soil conditions to facilitate drainage.
13. Site Preparation—Soil Preparation - When directed to do so by the City, Contractor shall
loosen/till soil prior to planting trees. At a minimum, soil shall be loosened/tilled to a depth
equal to that of the tree's root ball, and a width equal to at least twice the diameter of the root
ball. Soil loosening may be achieved by use of hand tools, roto-tillers, or other equipment
depending on existing conditions.
14. Site Preparation—Soil Amendment - When directed to do so by the City, Contractor shall
amend the soil with organic materials, fertilizer, or other soil amendments specified by the
City to the depth and ratio determined by the City.
15. Site Preparation—Erosion Control - When directed to do so by the City, Contractor shall
prepare an erosion control plan per item 3 above and/or install erosion control devices
depending on the needs and requirements of the particular project.
16. Planting—Plant Selection - When directed to do so by the City, Contractor shall select the
size and species of tree(s) specified for a particular project. The purpose of the following
specifications is to obtain vigorous, healthy trees that can be easily trained into attractive and
structurally strong mature trees.
a. The plant material shall be of high grade, and shall meet the size and grading standards of
the American Standard for Nursery Stock (ANSI Z-60.1). Trees that are identified as not
meeting these standards will be subject to rejection by the City.
b. All trees shall be true to type or name as ordered or shown on the plans and shall be
individually tagged or tagged in groups by species and cultivar (variety).
c. All trees shall be vigorous, have a form typical for the species or cultivar, be well rooted,
be free from wounds, and be properly trained.
d. The height, crown spread, diameter, and root size of all trees shall be appropriate for the
type of stock and in proportion to one another.
e. The root ball of all trees shall be moist throughout and shall show no signs of moisture
stress.
£ Tree crown: (round headed) broad-leaved, decurrent trees
i. Crown shall be uniform in conformation with a single, straight trunk that has not been
headed or that could be pruned to a leader.
ii. The most recent shoots shall be vigorous and of acceptable length.
g. Priority shall be given to the selection of trees that stand upright without support.
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h. Priority shall be given to the selection of trees with small (<1/4 diameter of trunk)
temporary branches along the trunk below the scaffolds.
i. Tree crown: (broad-leaved or coniferous, excurrent (central trunk)trees
i. Crown shall be uniform in conformation with a single, straight trunk with no
double leaders (codominant stems) or vigorous, upright branches competing with
the central leader.
ii. Radial and vertical distribution of branches shall form a symmetrical crown.
j. Roots: container, boxed, or balled-in-burlap trees regardless of species or mature size
i. The tree shall be free of roots visibly circling the trunk and free of"knees" (roots)
protruding above the soil.
ii. Roots shall extend to the edge of the container, box, or burlap and be sufficiently
dense to hold soil together
k. Bare-root stock: Root spread shall adhere to the most recent edition of ANSI 760.1
sections 1.2, 1.2.1, and 1.2.2.
1. In case a sample of trees inspected is found to be defective, Contractor shall notify the
City. The City reserves the right to reject the entire lot or lots of trees represented by
defective samples. Any plants rendered unsuitable for planting will be considered as
samples and will be subject to rejection.
17. Planting—Plant Delivery - When directed to do so by the City, Contractor shall deliver trees
to a project area in a way that protects them from damage. Above ground parts shall be
protected from cuts, scraps, breakage, wind damage, sun scald, drying out, and other damage
during delivery. In addition, the root ball and root system shall also be protected from
breakage, scrapes, drying out, and other damage during delivery. Trees that are identified as
having been damaged during delivery will be subject to rejection by the City.
18. Planting—Tree Planting --When directed to do so by the City, Contractor shall plant trees
according to the guidelines set forth by the International Society of Arboriculture and the
City's accepted planting procedures outlined in Chapter 18.745 of the Tigard Municipal Code.
The Contractor shall also be responsible for avoiding conflicts with underground utilities. The
planting hole shall be two to five times the diameter of the root ball depending on soil
conditions and specifications for a particular project. The depth of the hole shall be no more
than the depth of the root ball. It may be acceptable to plant the root ball 2-3 inches higher
than surrounding grade in order to allow for some settling after planting. The bottom of the
hole shall be firm to prevent the root ball from sinking into unsettled soil. If the trunk flare of
the nursery tree is not visible, soil shall be removed until the trunk flare is sufficiently
exposed. If the root ball has burlap and a wire cage, the wire cage shall be removed entirely
and as much of the burlap shall be removed as possible. In no case shall the burlap be exposed
above the soil surface after planting. The contractor shall examine the root ball for circling
roots and loosen, cut, or remove them prior to planting. If circling roots are excessive and/or
the root system is defective, the Contractor shall notify the City for an inspection. The
Contractor shall gently place the root ball in the hole. The contractor shall backfill the hole
with soil until the hole is one-third full, and gently but firmly pack the soil around the base of
the root ball. The contractor shall continue to backfill the hole a few inches at a time until full,
and water in between backfilling in order to allow soil settling and removal of air pockets.
19. Planting—Bamboo Staking- If directed to do so by the City's site inspector, Contractor shall
install bamboo stakes adjacent to planted tree seedlings. Stakes shall be driven vertically into
the ground at a location four inches from the base of the plant, and to a depth of 12 inches.
Contractor shall stake each plant on the date it is planted, even if the plant has been designated
for plant protection.
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20. Planting – Lodgepole Staking - If directed to do so by the City's site inspector, Contractor
shall install two, 8' min. lodgepole stakes adjacent to newly planted trees. Stakes shall be
driven vertically into the ground at a location just outside the root mass/ball of the tree, and to
a depth of at least 2 feet. Contractor shall attach opposing flexible ties to the stakes that will
provide support for the trees, allow for some sway of their trunks, and not damage their
bark/cambium. Contractor shall stake and tie each tree on the date it is planted, even if the tree
has been designated for plant protection.
21. Planting—Guying - If directed to do so by the City, Contractor shall install guy wires for the
purpose of anchoring trees during specific circumstances. The particular method of guying
shall be determined by the City and the Contractor depending on circumstances such as soil
texture, topography, tree height, root ball size, available space, prevailing winds, branching
patterns, and other conditions.
22. Planting—Mulch Application - If directed to do so by the City, Contractor shall place mulch
in the form of wood chips or shavings around each planted tree. Mulch shall be used for each
plant, and the mulch shall be spread to a diameter which is twice the diameter of the root ball
of the tree and a depth of three inches without covering the tree's stem. The City's site
inspector may change the quantity and kind of mulch material when warranted by site
conditions.
23. Planting—Pruning Newly Planted Trees - When directed to do so by the City, Contractor
shall prune newly planted trees. Pruning of newly planted trees shall be limited to removal of
broken, torn, rubbing, or dead branches. Pruning cuts shall be made just outside the branch
collar of the parent branch with sharp, clean bypass type hand pruning shears. Cuts that are
larger than one-half inch in diameter shall be made with sharp, clean lopping shears or pruning
saws. All pruning shall be performed or directly supervised by an International Society of
Arboriculture (ISA) certified arborist. All pruning shall be in accordance with American
National Standards Institute (ANSI) A-300 guidelines or ISA Tree Pruning Guidelines.
24. Plant Protection—Tube Installation - If requested to do so by the City's site inspector,
Contractor shall install plant tubing on selected plants. All tubing shall be installed on the day
of planting. The City's site inspector shall determine which plants are to receive tubing.
Contractor shall position the bottom end of the tube so that it is in full contact with the ground.
The tube shall be centered on the plant, and shall be installed so that it remains in full contact
with the ground when subjected to a moderate upward tug. The maximum allowed lean of the
tube is two inches from vertical, measured from the top of the tube. Contractor shall not
damage the plant during tube installation. Plants with skinned bark, a broken terminal leader,
a curled leader inside the tube, or a leader protruding through the side of the tube will be
subject to rejection by the City. Unless otherwise directed by the City's site inspector,
Contractor shall anchor each plant tube with one bamboo stake. A three-foot stake shall be
woven vertically through the tube webbing a minimum of four times and shall be driven into
the ground to a depth of 10 inches. Where rocky ground prevents driving the stake to the full
depth on the first attempt, the stake shall be moved to a location where the tube can be driven
to a depth where it securely holds the tube. If such a location does not exist, Contractor shall
notify the site inspector and the site inspector will determine whether tubing should be used at
the location in question. Contractor shall discard and replace stakes broken during installation.
25. Plant Protection—Wire Cage Installation - When directed to do so by the City, Contractor
shall install welded wire mesh cages. Contractor shall support the cages with metal or wood
stakes. The City's site inspector will designate which plants will receive the cages.
26. Maintenance—Mow/Cut - When requested to do so by the City, Contractor shall maintain
planted project sites using manual (e.g., sheering, grubbing or scalping) or mechanical (e.g.,
weed whipping or mowing) means to control unwanted vegetation. Contractor shall not
damage existing vegetation identified by the City to remain when conducting these activities.
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27. Maintenance –Spot Spray - When directed to do so by the City, Contractor shall spot spray
plants identified as unwanted by the City with herbicide during site maintenance. Contractor
shall ensure that the volume of spray mixture is sufficient to adequately cover all invasive
vegetation at the site. Contractor shall not damage existing vegetation identified by the City to
remain during spraying. Spraying shall be in accordance with applicable federal, state,
regional, local, and other jurisdictional requirements.
28. Maintenance —Truck/Hand WaterinIz - When directed to do so by the City, Contractor
shall acquire and deliver clean well water to plants in project planting areas using a tanker
truck and hoses. Contractor shall ensure that each live plant planted in the area identified for
watering receives the specified quantity of water at the specified time.
29. Maintenance – Above/Below-Ground Irrigation - When directed to do so by the City,
Contractor shall provide all necessary maintenance to irrigation systems in order to provide
effective, reliable, efficient and proper amounts of water to ensure the survivability of the
trees. Irrigation maintenance shall be in accordance with the most current revision of the
Irrigation Association's, Turf and Landscape Irrigation Best Management Practices.
30. Maintenance- Pruning - When directed to do so by the City, Contractor shall prune trees
beginning after the first full growing season in order to begin developing strong structure and
desirable form. All pruning shall be performed or directly supervised by an ISA certified
arborist. All pruning shall be in accordance with ANSI A-300 guidelines or ISA Tree
Pruning Guidelines. The basic goal of pruning shall be the development of a strong leader and
crown structure. This shall be accomplished by:
a. Maintaining a single, straight trunk and removing or pruning back strong branches that
compete with it.
b. Providing adequate vertical and radial spacing of potential scaffold branches. Branches
shall be less than three quarters diameter of the main stem and spaced at least 6-12 inches
apart.
c. Maintaining temporary branches (small laterals below the desired height of the lowest
main branch) along the trunk for the first 2-4 years after planting until they become one-
half inch in diameter.
d. Providing adequate distribution of foliage throughout the crown. One half of the foliage
should be on branches (permanent and temporary) arising in the lower two-thirds of the
tree. Pruning cuts shall be made just outside the branch collar of the parent branch with
sharp, clean bypass type hand pruning shears. Cuts that are larger than one-half inch in
diameter shall be made with sharp, clean lopping shears or pruning saws.
31. Maintenance- Miscellaneous - When directed to do so by the City, Contractor shall perform
other duties not listed above that will benefit the overall outcome of individual projects.
32. Disposal- All Phases - Contractor shall properly dispose of waste during all phases of
individual projects. All waste shall be reused and/or recycled whenever possible. Waste
disposal shall be in accordance with applicable federal, state, regional, local, and other
jurisdictional requirements.
General Services Agreement-09-11-03 Rev.-09/17/03
EXHIBIT B
CONTRACTOR'S PROPOSAL
1.Planning-$90.00/hr.
2. Site Preparation-$42.00/hr/laborer
3.Planting-$42.00/hr/laborer
4.Plant Maintenance- $42.00/hr/laborer
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