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Tualatin Valley Workshop - C110034 CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT TUALATIN VALLEY WORKSHOP (JANITORIAL CONTRACT AMENDMENT #1 The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Tualatin Valley Workshop, hereinafter referred to as Contractor, entered into on the 14th"day of June, 2011,is hereby amended as follows: 3. Basic Fee As compensation for Basic Services as described in Exhibit 1 of this Agreement, and for services required in the fulfillment of Paragraph 1, the Janitorial Service shall be paid annually based on Table 12012-13 Annual amount. This agreement shall constitute full and complete payment for said services and all expenditures which may be made and expenses incurred, except as otherwise expressly provided in this Agreement. The Basic Fee shall not exceed the amount of$186,638.43,which is a$24,775.40 deduction to the original contract. Table 1: Tualatin Valley Workshop Project Cost 2011-12 2012-13 Amendment#1 Annual Annual (Adjustment) Public Works $32,570.30 $31,259.71 ($1,310.59) Senior Center $18,082.80 $12,033.63 ($6,049.17) Nich-Network Building $5,250.25 $4,991.43 ($258.82) City Hall/Public Safety/Permit Center $64,547.26 $55,968.85 ($8,578.41) Library $90,963.22 $82,384.81 ($8,578.41) $211,413.83 $186,638.43 ($24,775.40) EXHIBIT I SCOPE OF SERVICES SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Coating Wbrks heat The summary sheet is linked to the othetr sheets in this workbook.Any area shaded in light green Is either a formula or linked to anotherwork sheet,The only manual input to this sheet will be to input the QRF name,The costs are to be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project.Each sheet will have an example calculation and further instructions for completion, QRF NameTua.latinValle.Workshop, ...... .. .. Project Tigard City PublicWorks/Old Public WorkM?Vater Bid."13260 Square feet Approximate"Reduction in Spec 2 days vacuuming central trasl Executive Director S.i nature: Flaw Materials _ Per Time Use-Supplies (from supplies worksheet) is 698.18 Equipment,Tools&Subcontracting (from small equipment vrorksheetj S 260.00 Subtotal S 958.18 Labor Direct Labor (from labor daily worksheet) 23,580.69 Overhead See Overhead Worksheet LL 5,783,051 Delivery Transportation (from Trans&Reserve worksheet) Ls— Total Before Margin 30,321.92 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) 5 937.79 Total Bid Yearly S 31,259,71 montftffl$ 2,604.98 SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the outer sheets in this workbook.Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet Mil be to input the QRF name.The costs are to be divided into five categories:Raw Materials,Labor,Overhead,Delivery and reserve Costs.Raw materials cons' of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following sheets.Labor costs is direct labor used to produce or services the contract-Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications far the project.Each sheet will have an example calculaWn and further instructions for completion. QRF Name ITuaWn Vallev Workshop,Inc. Project TI,Bard„Public,Library,48430 square feet.2012 WPNeekend 6P-Central trash and 3 xweek vacuuming-Contract reduction. ' „ Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ __:727.5$ Equipment,Tools&Subcontracting (front small equipmentwerksheet) s 5.558.0!3 Subtotal 11$ B 285.5& Labor Direct Labor (from labor daily worksheet) $ 88,31{i.44 Overhead See overhead Worksheet 3 15.241.18 Delivery Transportation (from Trans&Reserve viorksbeet) $ 76.03 Total Before Margin 5 79,913.28 Reserve Margin Held in Reserve (from Trans&Reserve works`,cet) 2,471.54 Total Bid Yoody $ 82.384.81 Monthly $ 6,865.40 SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided Into five categories:Raw Materials,tabor,Overhead,Delivery and Reserve Costs.Raw materials consis of supplies,small equipment&toots.and large or special equipment.Each category is detailed on the following sheets.Laborcosts is direct labor used to produce or service the contract Overhead costs is a line iters charge !which is computed on the overhead sheet Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organlzation and the specifications for the project.Each sheet will have an example calculation and further instructions for completion. QRF Name Tualatin-Wley Workshop Project ITIgard City Senior Center$110 sq.it 2012 reduction in spec-(no weekend work)Glean only-entrances+bathrooms daily- Stalrs,Elavator Wei Executive Director St nature: Raw Materials Per Time Use-Supplies (from supplies worksheet) S 691,68 Equ 1pment,Tools&.Subcontracting (from small equlprnentwx sheer) Is 290,00 Subtotal 11 5 9a1.66 Labor Direct Labor (from labor daily worksheet) s a,522.03 Overhead See Overhead Worksheet is 2,228.22 Delivery Transportation (from Trans&Resem worksheet) Is 63.05 Total SaforeMargial 5 11,792.98 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) S 240.67 Total Bid Yearfy $ 12,033.63 Monthlyl S 1,002.60 SUMMARY OF ANNUAL.COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula or linked to another work sheet.The only manual in,put to this sheet will be to input the QRF name,The costs are to be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs,Raw materials consist of supplies,sroail equipment&tools,and large or special equipment.Each category is detailed on the following sheets,Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge which is computed on the overhead sheet.Transportation ordelivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization,and the specifications for the project.Each sheet will have an example calculation and further instructions for completion. QRF Name ITualatin Valley Workshop Project ITigard City Hall Public Safe / __r 38750 _ sfeet. 2012 reduction in spec 2x vac per ween and central trash tyl Parmrts ua_ve, Executive Director Signature: Raw Materials Per-Time Use-Supplies (from supplies worksheet) $ 717,93 Equipment,Tools&Subcontracting (from small equlpmentworksheet) S 2,005:00 Subtotal $ 2,722.93 Lahr Direct Labor (from labor daily worksheet) 141,136.57 Overhead See Overhead Worksheet S 10,354.24 Dell" Transportation (from Tracts&Reserve worksheet) i s --� 76.05 Total Before Margin $ 54,289,79 Reserve Margin field to Reserve (from Trans&Reserve worksheet) is 1.679.07 Total Bid Yearlyl$ 55.968.85 monthlyl3 4,664.07 SUMMARY OF ANNUAL COSTS Oregon Departrrrent of Arimhristrathve Services Project Costing Worksheat The summary sheet is linked to the other sheets in this workbook.Any area shaded in sight green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to he divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials consis of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project.Each sheet will have an example calculation and further instructions for completion. QRF Name ITualatin Valley Workshop ProjectTigard City NeFvaork Building 2240 square feet 2012 reduction in spec Zx vacuuming Central Trash Executive Director Sl nature: Raw Materials Per Time Use-Supplies (from supplies worksheet) Ls 401.60 Equipment,Tools&Subcontracting (from small equipment worksheet) LI 260.00 Subtotal t $ 661.60 Labor Drect Labor (from labor daily worksheet) HE 3,306.59 Overhead See Overhead Worksheet S 923.41 Delivery _ Transportation (from Trans&Reserve worksheet) [$ Total Before Margin S 4,891.60 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) Is 99.83 Total Birt Yearly $ _ 4,991.45 Month S 415.95 DEPARTMENT OF ADMINISTRATIVE SERVICES Request for Price Approval V1 For ....................................................... .............................................. .............. Con tract 4 (Product or Service) Total pricc. 174 per (month,year,each,doz.) Requesting Agency: Requesting QRF, Agency and QRF agree the proposed price and supporting documentation meets the requirements of OAR 125-055-0030. date-, Authorized Agency Signature phone date: Autp&ized QRF Signature V41A(01A iy IA".- 1C phone Email Address JDAS/SPO has reviewed the submitted documentation supporting the price offered by the QRF and approves the price for procurement of the above stated product or set-vice in accordance with OAR 125-055-0030. date: DAS QRF Coordinator Revised C State Procurement Office 1/26P-009 M" Achieving Results Together IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD TUALATIN ALLEY WORKSHOP Signature Signati e AA 61 Printed Name Printed Name �� 3� Zolz lU 0 Date Date 4 City of Tigard June 23, 2014 Tualatin Valley Workshop Atm: Josh Bearman 7763 SW Cirrus Drive Beaverton OR, 97008 REF.: City of Tigard Agreement for Janitorial Services Period:June 14, 2014 through June 13, 2015 CONTRACT NOTICE OF AWARD—RENEWAL Tualatin Valley Workshop Contract #C11034 Dear Mr. Bearman: The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its third (3rd) one-year extension to the Contract effective from June 14, 2014 through June 13, 2015. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with Tualatin Valley Workshop. S/inM'cMe�r,�,e'l�y`,`�'Q' Michelle Wrigh LP Business Manager 503-718-2445 MichelleW@dgud-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements, terms, and conditions as set forth in the above r enced ontract. -(Vw [sc,S4'Nga, (lean � I SySid: Company: gn Date: � Printed: �S(n t/G6l✓IMGln✓VI1GIn 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard-or.gov ul 12 City of Tigard rchrUurq 11 , 2, 01 Tualatin Valley Workshop Attn: Josh Bearman 7763 SW Cirrus Drive Beaverton OR, 97008 REF. : City of Tigard Agreement for Janitorial Services Period : June 14, 2012 through June 13 , 2013 CONT .IUCT NO'T'ICE OF AWARD - RENEWAL Dear Mr. Bearman: The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/ extension clause contained in the terms and conditions of the Agreement, desires to exercise its first (1st) one-year extension to the Contract effective from June 14, 2012 through June 13, 2013 . This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days . You may keep a copy for your records . The City looks forward to doing business with Tualatin Valley Workshop . Sincerely,Av4A.C.G Michelle Wright Business Manager 503 -718-2445 MichelleW@tigard-or.gov I /We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements, terms, and conditions as set forth in the above refere d Contract. Company: Signed: Date : / Printed: oSL'\ �et V-v v- 4y\ 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503 . 639 . 4171 TTY Relay: 503 . 684 .2772 0 www .tigard-or. gov Contract# CITY OF TIGARD, OREGON AGREEMENT FOR SERVICES RELATED TO JANITORIAL SERVICES THIS AGREEMENT made and entered into this 15th day of June, 2011 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and Tualatin Valley Workshop, Inc., hereinafter called"Contractor",collectively known as the"Parties." RECITALS WHEREAS, Contractor provides janitorial services as required by the City;and WHEREAS, ORS 279.850 requires a public agency to purchase goods or services from a Qualified Rehabilitative Facility if the goods or services offered by the Qualified Rehabilitative Facility meet the public agencies need, WHEREAS, Contractor is currently a certified Qualified Rehabilitative Facility, WHEREAS, Contractor is aware of the purposes for which City requires the services WHEREAS, the State of Oregon's Department of Administrative Services has approved the proposed pricing for the Contractor's services to the City; and WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services described in Exhibit A; THEREFORE,The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide services related to janitorial services as detailed in Exhibit A — Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire,unless otherwise terminated or extended, on June 14, 2012. All services shall be completed prior to the expiration of this Agreement. The Parties may mutually agree to four (4) additional one-year options. Any execution of an option year must be made in writing sixty (60) days prior to the any given contract year's expiration. 3. COMPENSATION City agrees to pay Contractor an amount not exceeding Two Hundred Eleven Thousand Four Hundred Thirteen and 80/100 dollars ($211,413.80) for performance of those services described herein during the first year of the contract. Future contract year pricing (assuming execution of any given option year) will be mutually agreed upon and approved by the State of Oregon. Payment shall be based upon the following applicable terms: 2011 GSA—janitorial Services Page 1 Contract# A. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City, and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. F. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims. G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical, hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract. 5. ASSIGNMENT/DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other parry shall be invalid. 6. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery, mail or fax. Payments may be made by personal delivery,mail, or electronic transfer. The following addresses shall be used to transmit notices,bills,payments,and other information: 2011 GSA—janitorial Services Page 2 Contract# Attn: Nick Nissen,Facility Svcs Supervisor Atte: josh Bearman Address: 13125 SW Hall Blvd. Address: 6615 SE Alexander Street Tigard,Oregon 97223 Hillsboro Oregon 97123 Phone: 503-718-2605 Phone: 503-2238-6801,ext. 1001 Fax: 503-684-7297 Fax: 503-238-6810 Email Address: ngn@tigard-or.gov Email Address: bearmanna tv-workshoti com 7. TERMINATION The parties agree that any decision by either party to terminate this Agreement before the 14`h day of June, 2012 shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early terination. If City termim nates the contract pursuant to this paragraph, it shall pay Contractor for sen-ices rendered prorated to the date of termination. 8. ACCESS TO RECORDS City shall have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit,examination, excerpts and transcripts. 9. FORCE MMEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall, however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause,diligently pursue performance of its obligation under the Agreement. 10. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules established pursuant to those laws. 11. INDEMNITY/HOLD HARMLESS Contractor shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, demands, judgments, penalties, and causes of action of any kind or character, or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor or its subcontractors, agents, or employees under this contract, except, however, that the foregoing shall not apply to liability that arises out of City's sole negligence. 2011 GSA—janitorial Services Page 3 Contract# 12. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly out of Contractor's activities or work hereunder. The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Contractor shall obtain, at contractor's expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 2,000,000 Products-Completed Operations Aggregate 1,000,000 Personal&Advertising Injury 1,000,000 Each Occurrence 1,000,000 Fire Damage (any one fire) 50,000 Medical Expense (any one person) 5,000 B. Business Automobile Liability Insurance If Contractor will be delivering any goods or services which require the use of a vehicle, Contractor shall provide City a certificate indicating that Contractor has business automobile liability coverage for all owned,hired,and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than $1,000,000. Said insurance shall name City as an additional insured and shall require written notice to City thirty (30) days in advance of cancellation. If Contractor hires a carrier to make delivery, Contractor shall ensure that said carrier complies with this paragraph. C. Workers'Compensation Insurance The Contractor and all employers providing work, labor or materials under this Contract that are either subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017,which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers or employers that are exempt under ORS 656.126. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any employee need not obtain such coverage. This shall include Employer's Liability Insurance with coverage limits of not less than$500,000 each accident. D. Insurance Carrier Rating All coverage provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial rating. 2011 GSA—Janitorial Services Page 4 Contract# E. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effected until the required certificates have been received and approved by the City. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract. 13. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the losing parry shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including witness fees (expert and non-expert),attorney's fees and court costs on appeal. 14. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor shall comply with all applicable federal, state and local laws, rules and regulations, including, but not limited to, the requirements concerning working hours, overtime, medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapter 279B, the provisions of which are hereby made a part of this agreement. 15. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 16. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 17. INDUSTRIAL ACCIDENT FUND PAYMENT Contractor shall pay all contributions or amount due the Industrial Accident Fund form that Contractor or subcontractors incur during the performance of this Agreement. 18. COMPLETE AGREEMENT This Agreement, including the exhibits, is intended both as a final expression of the Agreement between the parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibit, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A shall control. No modification of this Agreement shall be effective unless and until it is made in writing and signed by both parties. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or 2011 GSA—janitorial Services Page 5 Contract# representations, oral or written, not specified herein regarding this Agreement. Contractor, by the signature of its authorized representative, hereby acknowledges that Contractor has read this Agreement,understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreemen. to be executed by its duly authorized undersigned officer and Contractor has executed this Agreement the dgejereinabove first written. Approved by Tigard's Local Contract Review Board: CITY OF TI1ARD TUALATIN VALLEY WORKSHOP,INC. \ �� vVl'�11� By: Au th ed City Representative By:Auth rued ontractor Representative -71 � 3 Date Date 2011 GSA,—janitorial Services Page 6 Contract# EXHIBIT A SCOPE OF SERVICES TASK FREQUENCY A. TRASH PICK-UP IN ALL AREAS 1. Pick up trash, and remove from building. Daily 2. Replace liner if soiled by drink or wet debris. Daily 3. Wash and disinfect interior of all waste containers if liners fails. Daily a. Reusable plastic liners are acceptable if they are maintained replaced as needed. 4. At Permit Center ONLY,roll large trash bins (with wheels) to the curb of Monday Evening the driveway circle to be picked up. B. RECYCLING CONTAINERS 1. Empty small recycle bin into large recycle container. Daily 2. Remove cardboard to outdoor recycling container. Daily 3. Empty large indoor recycle containers to outdoor recycle containers. As Needed 4. At Permit Center ONLY, roll large recycling bins (with wheels) to the curb Monday Evening of the driveway circle to be picked up. C. ALL ENTRANCES 1. Clean area including doors, floors, and door mats. Daily 2. Mop floors as needed. Daily 3. Spot clean door glass and surrounding windows. Daily 4. Empty trash receptacles. Daily 5. Clean and service sand urns and damp clean ashtrays. Daily 6. Clean entire lobby entry doors. Weekly D. ALL RESTROOMS/LOCKER ROOMS 1. Pick up all trash including sanitary containers. Daily 2. Service all soap, towel, toilet tissue, sanitary and seat cover dispensers as Daily needed (load properly). 3. Sweep floor and pick up debris. Daily 4. Mop floors with germicidal solution. Daily 5. Clean mirrors (leave free from streaks). Daily 6. Clean and disinfect all toilet bowls including seat and urinals. Daily a. Brush inside of bowl trap and under inside of rim. b. Bowls must be free of stains and mineral deposits inside and outside. 7. Wipe all wall surfaces around sink basins and urinals to remove evidence of Daily splashing. 8. Wash or scrub sink basins with germicidal solution. Daily 9. Clean and disinfect all restroom fixtures and counter tops. Daily 10. Wash walls and partitions with germicidal solution. Weekly 1. Ammonium germicidal cleaner properly mixed is to be used in all cleaning processes. 2011 GSA—janitorial Services Page 7 Contract# TASK FREQUENCY E. ALL DRINKING FOUNTAINS 1. Clean and disinfect nozzle and basin. Daily 2. Use brush in drain and remove signs of corrosion. Weekly F. ALL EATING AREAS: LUNCHROOMS/LOUNGE 1. Pick-up trash. Daily 2. Spot clean glass in doors and surrounding windows. Daily 3. Sanitize tabletops and damp clean seats and backs of chairs. Daily 4. Sweep floor and pick up debris (including stairway at City Hall lunchroom).; Daily 5. Mop floors with germicidal solution. Weekly 6. Vacuum between refrigerator and counter. Monthly NOTE: Kitchen located at Senior Center is not part of service area. G. OFFICE AREAS 1. Pick up trash. Daily 2. Empty small recycling containers. Daily 3. Wipe reception area counter tops with disinfectant solution. Daily 4. Spot clean interior office windows. Daily 5. Vacuum floors. - Daily 6. Empty large recycling containers. As Needed H. ALL PUBLIC AREAS 1. Wipe all counter tops, desks and tables with germicidal solution. Daily I. DUST VERTICAL/HORIZONTAL SURFACES 1. Dust all office desks, chairs and tables when cleared. Weekly a. Do not disturb papers. 2. Dust all low areas - hand height(70") including sills,ledges exposed filing Weekly cabinets, bookcases and shelves. 3. Dust and sanitize all telephones. Weekly 4. Dust all high areas above (70") height including shelves, moldings,ledges Weekly and top of door frames. 5. Dust Venetian blinds. Monthly 6. Dust Venetian blinds. Annually a. Do not remove blinds. b. To be completed in May. J. FURNITURE 1. Polish conference room tables. Weekly 2. Vacuum fabric furniture in Library only. Weekly 3. Damp wipe plastic chairs with germicidal solution. Monthly 4. Clean all Tables in Auditorium and Community Room. Monthly 2011 GSA—Janitorial Services Page 8 Contract# TASK FREQUENCY K SPECIAL SURFACES 1. All brass areas, e.g. door handles, electrical light plates etc., to be polish-free Semi-Monthly of tarnish and fingerprints with brass polish. L. FLOOR MAINTENANCE- CARPET 1. Vacuum thoroughly all carpeted areas including wall-to-wall carpet,carpet Daily staircases, carpet mats. 2. Carpet shall be spot cleaned as needed. Daily 3. Move chairs to vacuum and replace in an orderly manner. Daily 4. Machine shampoo all carpet. (To be completed in April and October) Semi-Annually 5. Carpets in all building will be cleaned twice per year. Once by walk behind Semi-Annually NOTE: Vacuums used shall have a motor driven brush and a beater bar if carpet has apad installed, and shall have a motor driven brush only if there is not pad under the carpet. M. FLOOR MAINTENANCE—RESILIENT AND HARD 1. Sweep floors and remove debris. Daily 2. Mop vinyl/tile with a properly mixed quaternary ammonium germicidal Daily cleaner. 3. Remove black marks, tar and oil. Weekly 4. Strip, clean, refinish and machine polish. Annually a. To be completed in April or October. N. WINDOWS 1. Spot clean all interior windows. Daily 2. Wash complete glass in interior offices and doors. Quarterly 3. Wash all exterior windows inside and out. Annuallv a. To be completed in May. 4. Wash all ledges. Annually a. To be completed in May. O. WINDOW COVERINGS 1. Clean all window coverings. (To be completed in May) Annually P. LIGHT FIXTURES 1. Remove flies and other foreign material from light fixtures. Quarterly 2. Thoroughly wash all light fixtures. Annually a. To be completed in April. Q. HVAC REGISTERS 1. Vacuum HVAC outlets removing dust, cobwebs and debris. Monthly 2011 GSA—Janitorial Services Page 9 Contract# TASK FREQUENCY R. SPECIFIC LIBRARY REQUIREMENTS 1. Trash Pick-up in all areas a. Pick up trash, and remove from building. _. . . IMM Dally b. Replace litter if soiled by drink or wet debris. Dally c. Wash &disinfect waste containers if liners fail. As Needed 2. Recycling Containers a. Empty small recycle bins into large recycle container. Daily b. Empty large indoor recycle containers to outdoor recycle containers. Daily 3. Main Entrance Lobby a. Clean area including doors, floors, and door mats. Daily b. Mop floors as needed. J Daily c. Spot clean door glass above&below door handles. Daily d. Empty trash receptacles. Daily e. Wipe down tables and chairs. Daily f. Remove black marks, tar and oil from floor. Weekly g. Strip, clean, refinish, and machine polish floors. Annually 4. All Restrooms a. Pick up and empty all trash (including sanitary) containers. Daily b. Service all soap,paper towel, toilet tissue, sanitary and seat cover Daily dispensers as needed. c. Sweep floor and pick up debris. Daily d. Mop floors with germicidal solution. Daily e. Clean mirrors. Daily f Clean and disinfect all toilet bowls including seats and urinals. Daily g. Clean inside of bowl and under inside of rim. Daily h. Wipe all wall surfaces around sink basins and urinals to remove evidence ; Daily of splashing. i. Wash or scrub sink basins with germicidal solution. Daily j. Clean and disinfect all restroom fixtures, including door handles. Daily k. Disinfect Koala diaper changers. Daily 1. Wash walls and partitions with germicidal solution. Weekly 5. All Drinking Fountains a. Clean and disinfect nozzle and basun. b. Clean drain and remove signs of corrosion. 6. Lunchroom / Employee Lounge a. Empty trash receptacles. Daily b. Sanitize tabletops and countertop. Dally c. Sweep floor and pick up debris. Daily d. Damp clean seats and backs of chairs. Weekly e. Mop floors with germicidal solution. Weekly 2011 GSA—Janitorial Services Page 10 Contract# TASK FREQUENCY 7. Office and Workroom Areas a. Empty trash receptacles &recycling containers. Daily b. Vacuum carpeted floors and dust/mop tile. Weekly c. Empty large recycling containers. As Needed 8. All Public Areas-Library&Lobby (includes Lobby desk, Circulation desk Reference desks, and Children's Dgskl a. Wipe all counter tops, desks & tables with cleaning solution specifically Weekly designed for the particular surface (Circulation Desk: granite top & Children's Desk-Plastic Laminate) 9. Conference Rooms a. Wipe table tops with specific appropriate solution for each surface to Daily clean and/or polish wood surfaces. b. Vacuum floors. Daily e. Empty trash/recycling containers. Daily d. Sanitize sink and countertop. Weekly 10. Study Rooms a. Wipe table tops with specific appropriate solution for each surface to Daily clean and/or polish wood surfaces. b. Vacuum floors. Daily c. Empty trash/recychng containers. Daily 11. Dust Vertical / Horizontal Surfaces a. Dust all areas under 70" incl. sills,ledges, cabinets, bookcases &shelves. Weekly b. Dust all areas above 70" incl. shelves moldings,ledges and top of door Monthly frames. 12. Furniture a. If accidental spill or stain, clean furniture. ASAP or When Requested 13. Special Surfaces a. All metal and aluminum finish areas (door handles, light plates etc.) are Monthly to be free of tarnish and fingerprints and cleaned with appropriate polish. 14. Floor Maintenance - Carpet a. Vacuum all carpeted areas including wall-to-wall carpet, carpet staircases Weekly and entry walk-off mats. b. Carpet shall be spot cleaned as needed. As Needed e. Move chairs to vacuum and replace in an orderly manner. As Required d. Machine shampoo and maintain all carpets. (Truck Mounted) Semi-Annually e. Machine shampoo & spot clean carpet areas of Community Room& Semi l�nnually Children's Room. 2011 GSA—janitorial Services Page 11 Contract# TASK FREQUENCY 15. Floor Maintenance - Resilient and Hard a. Sweep floors and remove debris. Daily b. Mop vinyl/tile with ammonium/germicidal cleaner. Day c. Remove black marks, tar and oil. Weekly d. Strip, clean, refinish and machine polish. Annually 16. Community Room a. Vacuum floors and carpets. Daily if room is used b. Mop wooden floor area. Daily if room is used c. Spot clean glass doors and windows. Daily if room is used d. Empty trash/recychng containers. Daily if room is used e. Machine shampoo carpet.(Truck Mounted) Semi-Annually— Spot Clean as needed f. Polish wooden floor. Annually 17. Eaaqy a. Check for&remove debris and garbage. Daily if room is used b. Wipe down & sanitize counters, clean sink. Daily if room is used C. Mop floor. Daily if room is used 18. Children's Area / Program Areas a. Vacuum floors and carpets. Daily b. Empty trash/recychng containers. Day c. Mop the/floors with germicidal solution. Daily d. Spot clean door glass (above and below handle) As Needed e. Maclvne shampoo carpet Semi-Annually— Spot Clean as needed 19. Houghton Reading Room a. Vacuum floors and carpets. Day b. Empty trash/recycling containers. Daily c. Spot clean glass entry doors. Day d. Dust granite hearth. Weekly e. Dust outside of built-in display cabinet& clean glass. Weekly f Dust tabletops with appropriate cleaning solution. Monthly g. Clean fireplace glass &hearth. Monthly h. Machine shampoo carpet. Semi-Annually i. Polish chair armrests. Quarterly 2011 GSA—janitorial Services Page 12 Contract# TASK FREQUENCY 20. Elevators a. Vacuum carpet (public) and mop the (staff) Daily b. Sanitize buttons/panel. Daily c. Spot clean any surface (fingerprints, etc.). Daily d. Clean and sanitize all surfaces. Weekly 21. Light Fixtures a. Remove insects & other foreign material from light fixtures. Quarterly b. Thoroughly wash all light fixtures. Annually 22. HVAC Vent Registers a. Vacuum HVAC registers removing dust, cobwebs and debris. Quarterly 23. Window Coverings a. Clean all window coverings. Quarterly 24. Windows a. Spot clean all interior windows. Daily b. Wash public area windows/glass doors. Weekly c. Wash complete glass in interior offices and doors. Monthly d. Wash all exterior windows,inside and out. Annually e. Dust tongue in groove deck / wood ceiling (2nd Floor) light shelf by the Annually clear story. 25. Display Cases - 2 in Lobby, 2 in Local History, 3 in Houghton 2 in New Books a. Clean glass. Monthly 26. Public Computers OPACS : Young Adults Kids New Books Areas a. Dust built-in laminate countertops Weekly 27. Miscellaneous a. Dust built-in benches. Monthly b. Dust brace frames (big V's) Monthly 28. Contractor shall also be responsible for all other duties as assigned in writing or electronic communication (email) by the City's Contract Manager. Only the City's Contract Manager may assign extra duties. CUSTODIAL TASK TECHNICAL SPECIFICATIONS A. Remove Trash and Waste All waste receptacles and other trash containers within the buildings will be emptied each night and returned to their initial locations. Wet spills on interior of wastebasket will be removed. Can liners will be replaced when obviously soiled or torn. 2011 GSA—janitorial Services Page 13 Contract# B. Remove Recycle Paper Small recycling paper bins will be emptied each night into the larger indoor recycling bins and returned to their initial location. The large recycling bins will be emptied on an "as needed basis" into the recycling containers located outside. NOTE: All recycling paper shall be kept separate from garbage and be emptied into the recycling containers. C. Cardboard Disposal All cardboard that has been broken down and placed beside wastebaskets shall be removed to the cardboard recycling containers located outside. NOTE: All cardboard shall be kept separate from garbage and be emptied into the cardboard recycling container outside. D. Clean Entrance Mats Entrance mats located in the interior of the entrances will be cleaned. If vacuuming does not remove the affected soil, the mats will be taken outside and swept with a stiff broom until all visible soil has been removed. Entrance mats will be lifted to remove soil and moisture underneath, and will then be returned to the normal location after cleaning. No entrance mats will be placed upon a damp or wet floor surface. E. Empty Ashtray Receptacle Empty and damp wipe with cloth or sponge to remove evident soil from all ash tray receptacles. F. Spot Clean Glass Remove smudges, finger prints, streaks, stains, lint, etc., from all glass i.e., interior office glass, entrance doors including surrounding glass windows. Spot cleaning is not to leave noticeable color differential from surrounding area. G. Cleaning Toilet and Urinals Remove scale, scum, and mineral deposits, rust stains, etc. from the interior of toilet bowls and urinals. After cleaning, toilets and urinals will be free from rings, mineral deposits, and rust stains and will have a uniform, bright, shiny appearance. H. Spot Clean Restroom Walls, Partitions, and Doors Clean the partition walls, partition doors, walls surrounding the urinals and toilets. Remove any nonpermanent stains, spots, streaks using a clean cloth or sponge dampened with a germicidal detergent solution. Wipe the surface dry using a clean cloth. After cleaning the surface will have a uniform appearance free from dust, lint, streaks, stains and writing. I. Clean Mirrors Remove soil, streaks, smudges, film, etc. from the surface of mirrors with a damp cloth or sponge. After cleaning, surface will have no visible signs of streaks, smudges, lint, film, etc. and present a uniform, clean appearance. Cleaning of mirrors shall include the frame of the mirror. 2011 GSA—janitorial Services Page 14 Contract# J. Mop and Disinfect Restroom Floors Prior to mopping, the floor surface will have been swept with a broom to remove all loose dirt and soil. Mop the floor with a germicidal detergent solution and rinse mop with clear water, using a separate mop. After mopping, the floor will have,a uniform appearance free of spots, spills, stains, dirt, and oily film, mop strings, etc. Dispose of the remaining detergent solution by pouring it down the toilets. Spills or stains caused by the dumping of the detergent solution will be wiped clean. K. Refill Paper Product Dispensers 1. Restock all paper towel dispensers to the proper level. Folding paper towels will be interlocked with remaining towels in the cabinet. 2. When toilet tissue dispensers hold two rolls, replace consumed rolls and partial rolls, which appear to be down to the last 10-15 sheets. 3. Toilet seat cover dispensers will be filled with a new package when empty or when less than six sheets remain in the package. The dispensers and adjacent surfaces will be wiped with germicidal detergent to remove fingerprints and smudges after filling. The device will be checked for proper operation after filling and any inoperable devices will be reported to the Contract Administrator. L. Refill Soap Dispensers Soap dispensers will be filled to within 1/2" of the top with liquid soap. The dispensers and adjacent surfaces will be wiped with a germicidal detergent to remove handprints and smudges after filling. The device will be checked after filling for proper operation and any inoperable devices will be reported to the Contract Administrator. M. Clean and Disinfect Kitchen / Bathroom Sinks and Counters Completely clean and disinfect all exposed surfaces of the kitchen and bathroom sinks. A non- abrasive cleaner will be used on the exposed hardware. The cleaning includes the drying and polishing of all exposed hardware. After cleaning, the fixture will present a clean, bright, shiny appearance and will be free of all visible soil, streaks, oily smudges, residue cleaning agents, spots, stains, etc. Inoperable or broken fixtures will be reported to the Contract Administrator. Different cloths, sponges, brushes, and scouring pads will be used to clean the sinks than the ones used for cleaning the toilet and urinals. NOTE: Abrasives such as AJAX or Comet shall not be used on bowls, tubs, paint, or other finished surfaces. Harsh acid products such as hydrochloric acid bowl cleaners shall not be used on metal fixtures,paint, or other finished surfaces N. Clean Drinking Fountains Remove all soil, streaks, etc. from drinking fountains, and the entire cabinet; disinfect all polished metal surfaces including the nozzle and drain. O. Dusting Remove dust, lint, cobwebs from all vertical and horizontal surfaces including. Baseboards, moldings, ledges, door and window casings, Venetian blinds, deflectors, pictures, walls, corners, ceilings and open metal gratings. All furnishings and structural surfaces must be free of dust. Do not disturb personal items such as papers and other documents on desks. The contractor shall not be responsible for cleaning any flat surface that has papers or books on them. Low dusting is 70 inches below and High dusting is 70 above 2011 GSA—Janitorial Services Page 15 Contract# P. Vacuum Carpet Prior to vacuuming, all surface litter; such as paper, gum, rubber bands, staples, paper clips, etc. will be picked up. Chairs and trash receptacles will be moved as necessary to vacuum underneath. After vacuuming the entire floor, it will be free of all visible litter, soil, and dust and embedded grit, including corners,under partitions and next to the baseboard. Q. Restore Furniture to Standard Arrangement Upon completion of the cleaning tasks, the furniture will be arranged in the original pattern. In the lobby, conference rooms and lounge setting, there will be a uniform appearance with chairs placed with equal space around the tables. R. Wash All Hard Furniture Surfaces Using a cloth or sponge dampened in a germicidal detergent; completely clean all flat surfaces, table and chair legs or supports to remove spills, spots, dirt, lint, etc. Gum should be removed from any surfaces to which it is adhered. Use appropriate cleaner solution for type of table i.e. wood,metal so as not to damage surface of table. S. Spot Removal on Carpets Carpets will be checked daily for stains. All stain areas will be treated with spot cleaning solutions, following the direction of the manufacturer for the specific stain involved. Spot cleaning will continue until as much of the stain as possible is removed. After cleaning to remove spots, the carpet should be free from visible spots and stains. T. Clean and Disinfect Customer Counters Remove any non-permanent stains, spots and/or spills from all counters, using a germicidal detergent solution. Cloths used shall be different than those used in the bathrooms. U. Dust Mop and/or Sweep Non-Carpeted Floors Prior to sweeping or dust mopping, all surface litter such as paper, gum, rubber bands, paper clips, spills, etc. will be picked up. The entire area that is to be swept will be thoroughly cleaned to remove dust, dry soil, and other surface debris. All areas such as under chairs, trash receptacles, and other furnishings, which are accessible, and behind doors, will be swept. After sweeping, surfaces, including corners, and places inaccessible to the mop, will be free of all visible soil, streaks, litter and spots caused by spills. V. Damp Mop Spills on Non-Carpeted Floors When stains and soil are not removed by the dry cleaning methods, they are to be removed by spot damp mopping. After spot mopping, the floor surface will present a clean appearance, free of spills, spots, film and other stains which can be removed by the application of detergent from a well wrung damp mop. W. Wet Mop Non-Carpeted Floors Entrance mats will be removed and cleaned. The surfaces will be swept or dust mopped prior to wet mopping to remove all loose soil and dust. All accessible areas will be mopped to remove all soil and non-permanent stains. After mopping, the floors will have a uniform appearance with no streaks, film, swirl marks, detergent residue, mop strings or other evidence of soil. There will be no splash 2011 GSA—Janitorial Services Page 16 Contract# marks left on the baseboards. Any splash marks will be removed immediately. The entrance carpet will be replaced when the floor is completely dry. X. Minor Construction Cleanup Minor construction cleanup includes removal of dust, loose debris, etc. that would be picked up or cleaned during a regular Custodial Service. This will be considered part of the contract. NOTE: Large debris,piles, etc. due to construction is not considered part of the contract Y. Wash Light Fixtures The diffuser or light globe will be removed, cleaned and reinstalled. The fixtures and the diffuser will be damp-wiped, the fluorescent tubes or light bulb will be dry-wiped to remove all visible dust and soil. The diffuser and globe will be cleaned on both sides and dried. After cleaning, the fixture will be free from dust, oily soil, smudges, streaks, etc. Any adjacent area soiled by the cleaning process will also be cleaned. (To be completed annually,in April). Z. Wash All Exterior Window Glass Completely clean both sides of all exterior building window glass. All areas adjacent to the window glass, including the frame and sills, will be cleaned. After cleaning, the surface will present a uniform appearance free of all smudges, fingerprints, stains, streaks, lint, etc. Areas adjacent to any window glass, which is soiled by cleaning of the glass, will be completely cleaned and restored. To be completed annually,in May. AA. Wash All Interior Window Glass Completely clean both sides of all interior office window glass. All areas adjacent to the window glass,including the frame and sills,will be cleaned. After cleaning, the surface will present a uniform appearance free of all smudges, fingerprints, stains streaks, lint, etc. Areas adjacent to any window glass,which is soiled by cleaning of the glass,will be completely cleaned and restored. BB. Routine Attention After performing custodial tasks in any area, attention must be paid to the following details: straighten Venetian blinds or draperies, close windows, turn off lights, close and lock doors. CC. Wash Venetian Blinds In the cleaning process, both sides of the blinds will be cleaned in place. Do not remove blinds. The hardware will not be damaged and the blinds will operate properly. Blinds must be completely dried after cleaning. After cleaning, the blinds will have all visible soil, smudges, non-permanent stains, streaks, etc. removed and will present a uniform clean appearance. Contractor shall be responsible for damage and installation, and operation if blinds are removed for cleaning. To be completed annually,usually in May. DD. Carpet Cleaning Machine shampooing of carpet is to be performed in accordance with manufacturer's recommended practices. The Contract Administrator prior to shampooing of carpet shall approve the cleaning method. The carpet shall be vacuumed thoroughly to remove all loose dirt before shampooing. All carpet shall be shampooed semi-annually. To be completed in April and October. 2011 GSA—Janitorial Services Page 17 Contract# 2. Shop Areas M/Tu/W/Th/F 1,960 Areas to be serviced: All office areas, restrooms, shower areas, kitchen/lounge, floors—hard surfaces, spot clean windows. D. Old Public Works yard 12800 S.W.Ash 1. Main M/Tu/W/Th/F 2,700 Areas to be serviced: All offices,work areas, conference room, locker rooms, kitchen, floors— carpet and hard surfaces, spot clean windows. 2. Shop Areas M/Tu/W/Th/F 140 Areas to be serviced: Office area, employee restroom. E. Skate Park Rest Rooms Su/M/Tu/W/Th/F/Sa 120 Areas to be serviced: Clean and restock 2 rest rooms in summer (April to September) and 1 rest room in winter (October to March) F. Tigard Public Library Su/M/Tu/W/Th/F/Sa 48,430 Areas to be serviced: All offices, Community room, conference rooms,work areas,lobby areas,public areas,public restrooms, employee restrooms, floors—carpet and hard surfaces, spot clean windows. G. Senior Center M/Tu/W/Th/F 9240 Areas to be serviced: All offices,work areas,lobby,restrooms—2 upstairs, 3 downstairs, floors —carpet, linoleum, and hardwood, spot clean windows, eating/dining room. Note: Do not clean Kitchen. DAY PORTER DUTIES Day porter will have a pager or cell phone on at all time. The cell or phone number will be supplied to Facility for proper disbursement. A. Police Department lobby restrooms daily. - M/Tu/W/Th/F/Sa 1. Sweep floors and pick up debris. Day 2. Mop floors with germicidal solution. Daily 3. Clean and disinfect all toilet bowls including seat and urinals. Daily 4. Clean mirrors. As Needed 5. Wash or scrub sinks basins with germicidal solution. Day 6. Clean and disinfect all restroom walls. As Needed 7. Clean and disinfect restroom fixtures and counter tops. As Needed 8. Service all soap, towel, toilet tissue, sanitary and seat cover dispenser. As Needed. 2011 GSA—Janitorial Services Page 19 Contract# B. Police Department lobby daily. - M/Tu/W/Th/F/Sa 1. Sweep floors and pick up debris. Day 2. Spot clean windows. Day C. Be prepared for Emergences in City building. D. Library- M/Tu/W/Th/F/Sa 1. Spot clean windows. Daily 2. Service all soap, towel, toilet tissue, sanitary and seat cover dispenser. As Needed 3. Check all bathroom floors. (3 times a shift) 4. Check out side trash can in front. (Empty if 3/4 full) 5. Dust when not busy. Daily 6. Inspect lunchroom Mop floor. As Needed 7. Check trash receptacles in Restrooms. (Empty if 3/4 full) 8. Sweep floors and pick up debris Lobby and Restrooms. Daily 9. Spot Clean Chair in Community Room. As Needed 10. Be prepared to clean anything that might need done. As Needed E. Skate Park Rest Room- M/Tu/W/Th/F/Sa 1. Clean and check supplies first part of your shift before you start at the library Night crew will repeat as the contract states. AS NEEDED CLEANING FOR EXTRA CLEAN UP AND BIO-CLEANING A. This is after all Janitorial staff has left or if we have any type of Bio clean-up problem 1. Extra cleaning will be $22.00 per Hour with a 2 hour minimum 2. Bio Cleaning will be $25.00 per hour with a 2 hour minimum 3. Cost of Bio Kits minimum $20.00 and maximum$100.00 2011 GSA—janitorial Services Page 20 Contract# EXHIBIT B STATE OF OREGON PRICE APPROVAL 2011 GSA—janitorial Services Page 21 O f f • • Ly f f ff f i t _ t f f' f tiff fffff DEPARTMENT OF ADMINISTRATIVE SERVICES �sr�at �►r too Request for Price Approval prpZo,� 5evLA`6� Vt o For , (/Prcontract#(oduct or Service) Total Price: $ I �O( �- ,per (month,year, each, doz.) t 47 Requesting Agency:� 0 Requesting QRF: al (n `� Vol (f`l G. ,—�v C_- Agency and QRF agree the proposed price and supporting documentation meets the requirements of OAR 125-055-0030. date: 03 3o tot t uth e A enc S ♦ cre . ,phone# C��� �- S•oZ t{ ffiA e NJ 14 )) date: l Autpdrized QRF Signature � V"A Tv– Wovie-S phone# Email Address DAS/SPO has reviewed the submitted documentation supporting the price offered by the QRF and approves the price for procurement of the ab ated product or service in accordance with OAR 125-055-0030. —7 date: AS QR oordinator Revised State Procurement Office 1/26/2009 Achieving Results Together