Electric Works - C120067 i,
�u vu�r 12015 City of Tigard
Electric Works
Attn: Shawn Heinige
9122 SE 67,1'Ave
Portland, OR 97206
REF.: City of Tigard Agreement Servicing of Electric Maintenance
Period: March 1, 2015 through February 28, 2016
CONTRACT NOTICE OF AWARD — RENEWAL
Contract #C120067
Dear Mr. Heinige:
The City of Tigard has determined that your company has performed in accordance with the
requirements of our Agreement. Therefore, the City of Tigard, pursuant to the
renewal/extension clause contained in the terms and conditions of the Agreement, desires to
exercise its third (3rd) one-year extension to the Contract effective from March 1, 2015
through February 28, 2016. This renewal period shall be governed by the specifications,
pricing, and the terms and conditions set forth per the above referenced Contract.
Please acknowledge acceptance of this renewal by signing this document in the
space provided below and returning it to me within ten (10) days. You may keep a
copy for your records.
The City looks forward to doing business with Electric Maintenance in the next year.
Sincerely,
f�0A A iu,
Michelle Wright
Business Manager
503-718-2445
-L\,IichelleW@tigard-or.gov
I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all
requirements, terms, and conditions as set forth in -ab ve eferencedJContract.
Company: �/tG4V t G W 64i2 Sign
Date: Z�����5 Printed: 6 a. rl vi
13125 SW Hall Blvd. ® Tigard, Oregon 97223 a 503.639.4171
TTY Relay: 503.684.2772 a www.tigard-or.gov
i,
�u vu�r 12015 City of Tigard
Electric Works
Attn: Shawn Heinige
9122 SE 67,1'Ave
Portland, OR 97206
REF.: City of Tigard Agreement Servicing of Electric Maintenance
Period: March 1, 2015 through February 28, 2016
CONTRACT NOTICE OF AWARD — RENEWAL
Contract #C120067
Dear Mr. Heinige:
The City of Tigard has determined that your company has performed in accordance with the
requirements of our Agreement. Therefore, the City of Tigard, pursuant to the
renewal/extension clause contained in the terms and conditions of the Agreement, desires to
exercise its third (3rd) one-year extension to the Contract effective from March 1, 2015
through February 28, 2016. This renewal period shall be governed by the specifications,
pricing, and the terms and conditions set forth per the above referenced Contract.
Please acknowledge acceptance of this renewal by signing this document in the
space provided below and returning it to me within ten (10) days. You may keep a
copy for your records.
The City looks forward to doing business with Electric Maintenance in the next year.
Sincerely,
f�0A A iu,
Michelle Wright
Business Manager
503-718-2445
-L\,IichelleW@tigard-or.gov
I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all
requirements, terms, and conditions as set forth in -ab ve eferencedJContract.
Company: �/tG4V t G W 64i2 Sign
Date: Z�����5 Printed: 6 a. rl vi
13125 SW Hall Blvd. ® Tigard, Oregon 97223 a 503.639.4171
TTY Relay: 503.684.2772 a www.tigard-or.gov
City of Tigard
April 21, 2014
APR 22 2014
Electric Works
Attn: Shawn Heinige
9122 SE 67th Ave
Portland, OR 97206
REF.: City of Tigard Agreement Servicing of Electric Maintenance
Period: March 1, 2014 through February 28, 2015
CONTRACT NOTICE OF AWARD — RENEWAL
Electric Works contract # C120067
Dear Mr. Heinige:
The City of Tigard has determined that your company has performed in accordance with the
requirements of our Agreement. Therefore, the City of Tigard, pursuant to the
renewal/extension clause contained in the terms and conditions of the Agreement, desires to
exercise its second (2nd) one-year extension to the Contract effective from March 1, 2014
through February 28, 2015. This renewal period shall be governed by the specifications,
pricing, and the terms and conditions set forth per the above referenced Contract.
Please acknowledge acceptance of this renewal by signing this document in the
space provided below and returning it to me within ten (10) days. You may keep a
copy for your records.
The City looks forward to doing business with Electric Maintenance in the next year.
Sincerely,
__
[�dAc�_
Michelle Wright
Business Manager
503-718-2445
hlichelleW@tigard-or.gov
I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all
requirements, terms, and conditions as set forth in the above referenced Contract.
Company: E( i� fa,>i} LiS .�h� Si ned-
g
Date: 4I I Printed: f10 env f �, !/1/GOyCry�i
13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171
TTY Relay: 503.684.2772 9 www.tigard-or.gov
Contract#�1 d
CITY OF TIGARD,OREGON
AGREEMENT FOR SERVICES RELATED TO
ELECTRIC MAINTENANCE
THIS AGREEMENT made and entered into this 1" of March, 2012 by and between the City of
Tigard, a municipal corporation of the State of Oregon, hereinafter called "City," and Electric Works,
hereinafter called"Contractor," collectively known as the"Parties."
RECITALS
WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and
WHEREAS, Contractor is in the business of providing specific services and is aware of the
purposes for which City requires the services; and
WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the
services described in Contractor's bid or proposal;
THEREFORE,The Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to Electric Maintenance as detailed in Exhibit A—
Scope of Services and by this reference made a part hereof.
2. EFFECTIVE DATE AND DURATION
Contractor shall initiate services upon receipt of City's notice to proceed, together with an
executed copy of this Agreement. This Agreement shall become effective upon the date of
execution and shall expire, unless otherwise terminated or extended, on March 1, 2013. The
City shall also retain the rights to four (4) one-year extensions to the Contract. All services shall
be completed prior to the expiration of this agreement.
3. COMPENSATION
City agrees to pay Contractor an amount not exceeding Four Thousand and No/100 dollars
($4,000.00) for performance of those services described herein, which payment shall be based
upon the following applicable terms:
A. Payment will be made in installments based on Contractor's invoice, subject to the
approval by the City, and not more frequently than monthly. Payment shall be made
only for work actually completed as of the date of invoice.
B. Payment by City shall release City from any further obligation for payment to
Contractor, for services performed or expenses incurred as of the date of the
invoice. Payment shall not be considered acceptance or approval of any work or
waiver of any defects therein.
C. Contractor shall make payments promptly, as due, to all persons supplying labor or
materials for the prosecution of this work.
D. Contractor shall not permit any lien or claim to be filed or prosecuted against the
City on any account of any labor or material furnished.
E. Contractor shall pay to the Department of Revenue all sums withheld from
employees pursuant to ORS 316.167.
F. If Contractor fails, neglects or refuses to make prompt payment of any claim for
labor or services furnished to Contractor or a subcontractor by any person as such
claim becomes due, City may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in
this manner shall not relieve Contractor or their surety from obligation with respect
to any unpaid claims.
G. Contractor shall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one work week except for individuals under the contract
who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to
209 from receiving overtime.
H. Contractor shall promptly, as due, make payment to any person, co-partnership,
association or corporation, furnishing medical, surgical, hospital care or other needed
care and attention incident to sickness or injury to the employees of Contractor or all
sums which Contractor agrees to pay for such services and all moneys and sums
which Contractor collected or deducted from the wages of employees pursuant to
any law, contract or agreement for the purpose of providing or paying for such
service.
I. The City certifies that sufficient funds are available and authorized for expenditure to
finance costs of this contract during the current fiscal year. The performance of work
in any fixture fiscal year shall be dependent upon budget approval by the Tigard City
Council.
4. ASSIGNMENT/DELEGATION
Neither parry shall assign or transfer any interest in or duty under this Agreement without the
written consent of the other and any attempted assignment or transfer without the written
consent of the other party shall be invalid.
5. SUBMITTING BILLS AND MAKING PAYMENTS
All notices and bills shall be made in writing and may be given by personal delivery,mail or fax.
Payments may be made by personal delivery, mail, purchasing card, or electronic transfer. The
following addresses shall be used to transmit notices,bills,payments,and other information:
2012 GSA—Electrical Maintenance Page 2
Attn: Nicklas Nissen Attn: Shawn Heinige
Address: 13125 SW Hall Blvd. Address: 9122 SE 67`'Ave.
Tigard, Oregon 97223 Portland, OR 97206
Phone: (503) 718-2605 Phone: (503) 278-9224
Fax: (503) 684-8840 Fax:
Email: ngn& gard-or.gov Email: shawn.hecs&gmail.com
6. TERMINATION
The parties agree that any decision by either party to terminate this Agreement before 1 of
March, 2013 shall be accompanied by thirty (30) days written notice to the other party prior
to the date termination would take effect. There shall be no penalty for early termination. If
City terminates the contract pursuant to this paragraph, it shall pay Contractor for services
rendered prorated to the date of termination.
7. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and
transcripts.
8. FORCE MMJEURE
Neither City nor Contractor shall be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or negligence
on the part of the parties so disenabled, including but not restricted to, natural disaster, war,
civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike,
freight embargo, unusually severe weather or delay of subcontractor or supplies due to such
cause; provided that the parties so disenabled shall within ten (10) days from the beginning of
such delay, notify the other party in writing of the cause of delay and its probable extent. Such
notification shall not be the basis for a claim for additional compensation. Each party shall,
however,make all reasonable efforts to remove or eliminate such a cause of delay or default and
shall, upon cessation of the cause, diligently pursue performance of its obligation under the
Agreement.
9. NON-DISCRIMINATION
Contractor agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans
with Disabilities Act of 1990, ORS 659.425, and all regulations and administrative rules
established pursuant to those laws.
10. INDEMNITY/HOLD HARMLESS
Contractor shall defend, indemnify and hold harmless City, City's officers, employees, agents
and representatives from and against all liability, claims, demands, judgments, penalties, and
causes of action of any kind or character, or other costs or expenses incidental to the
investigation and defense thereof, of whatever nature, resulting from or arising out of the
activities of the Contractor or its subcontractors, agents, or employees under this contract,
except, however, that the foregoing shall not apply to liability that arises out of City's sole
negligence.
2012 GSA—Electrical Maintenance Page 3
11. INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the
term of this contract. Such insurance shall cover all risks arising directly or indirectly out of
Contractor's activities or work hereunder. The policy or policies of insurance maintained by the
Contractor shall provide at least the following limits and coverages:
A. Commercial General Liability Insurance
Contractor shall obtain, at contractor's expense, and keep in effect during the term
of this contract, Comprehensive General Liability Insurance covering Bodily Injury
and Property Damage on an "occurrence" form (1996 ISO or equivalent). This
coverage shall include Contractual Liability insurance for the indemnity provided
under this contract. The following insurance will be carried:
Coverage Limit
General Aggregate 2,000,000
Products-Completed Operations Aggregate 1,000,000
Personal&Advertising Injury 1,000,000
Each Occurrence 1,000,000
Fire Damage (any one fire) 50,000
Medical Expense (any one person) 5,000
B. Business Automobile Liability Insurance
If Contractor will be delivering any goods or services which require the use of a vehicle,
Contractor shall provide City a certificate indicating that Contractor has business
automobile liability coverage for all owned, hired, and non-owned vehicles. The
Combined Single Limit per occurrence shall not be less than$1,000,000. Said insurance
shall name City as an additional insured and shall require written notice to City thirty
(30) days in advance of cancellation. If Contractor hires a carrier to make delivery,
Contractor shall ensure that said carrier complies with this paragraph.
C. Workers' Compensation Insurance
The Contractor and all employers providing work, labor or materials under this
Contract that are either subject employers under the Oregon Workers'
Compensation Law and shall comply with ORS 656.017, which requires them to
provide workers' compensation coverage that satisfies Oregon law for all their
subject workers or employers that are exempt under ORS 656.126. Out-of-state
employers must provide Oregon workers' compensation coverage for their workers
who work at a single location within Oregon for more than 30 days in a calendar
year. Contractors who perform work without the assistance or labor of any
employee need not obtain such coverage. This shall include Employer's Liability
Insurance with coverage limits of not less than $500,000 each accident.
D. Insurance Carrier Rating
All coverage provided by the Contractor must be underwritten by an insurance
company deemed acceptable by the City. The City reserves the right to reject all or
any insurance carrier(s) with an unacceptable financial rating.
2012 GSA—Electrical Maintenance Page 4
E. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall
furnish a Certificate of Insurance to the City. No contract shall be effected until the
required certificates have been received and approved by the City.
The procuring of such required insurance shall not be construed to limit contractor's liability
hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount
of any damage,injury,or loss caused by negligence or neglect connected with this contract.
12. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract, the parties agree
that the losing party- shall pay such sum as the court may adjudge reasonable attorney fees and
court costs, including witness fees (expert and non-expert), attorney's fees and court costs on
appeal.
13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal, state and local laws, rules and regulations,
including, but not limited to, the requirements concerning working hours, overtime, medical
care, workers compensation insurance, health care payments, payments to employees and
subcontractors and income tax withholding contained in ORS Chapter 279B, the provisions
of which are hereby made a part of this agreement.
14. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument in the proposal of the contract, this instrument shall
control and nothing herein shall be considered as an acceptance of the terms of proposal
conflicting herewith.
15. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction, the validity of the remaining terms and provisions shall
not be affected to the extent that it did not materially affect the intent of the parties when they
entered into the agreement.
16. INDUSTRIAL ACCIDENT FUND PAYMENT
Contractor shall pay all contributions or amount due the Industrial Accident Fund form that
Contractor or subcontractors incur during the performance of this Agreement.
17. COMPLETE AGREEMENT
This.agreement,including the exhibits,is intended both as a final expression of the Agreement
between the parties and as a complete and exclusive statement of the terms. In the event of an
inconsistency between a provision in the main body of the Agreement and a provision in the
Exhibit, the provision in the main body of the Agreement shall control. In the event of an
inconsistency between Exhibit A and Exhibit B,Exhibit A shall control.
2012 GSA—Electrical Maintenance Page 5
i
Exhibit, the provision in the main body of the Agreement shall control. In the event of an
inconsistency bets-Teen Exhibit A and Exhibit B,Exhibit A shall control.
No modification of this Agreement shall be effective unless and until it is made in-writing and
signed by both patties. No -waiver, consent, modification, or change of terms of this
Agreement shall bind either party unless in writing and signed by both parties. Such -vaiver,
consent,modification,or change if made,shall be effective only in specific instances and for the
specific purpose given. There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this Agreement. Contractor, by the signature of its
authorized representative, hereby acknowledges that Contractor has read this Agreement,
understands it and agrees to be bound by its terms and conditions.
IN WITN S WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersign ficer and Contractor has executed this Agreement on the date hereinabove first written.
CITY TIG <� —EW Wo
By:Authorized City Representative - By:Au otized Co tractoreprese ve
Date Date
2012 GSA--Electrical Maintenance Page 6
EXHIBIT A
SCOPE OF SERVICES
ELECTRICAL MAINTENANCE AT CITY FACILITIES
The City of Tigard is seeking a firm or individual"Service Provider" to provide Electrical
Maintenance at City facilities.
Service Description
The Service Provider will:
1. Furnish all supervision,labor,materials, transportation and equipment necessary to evaluate,
monitor and provide electrical repair and maintenance services for City facilities.
2. Be licensed in the State of Oregon to perform the tasks required under this Scope of Work and
will furnish the City with proof of current licensing. Furthermore, the Service Provider will
comply with all federal and state electrical maintenance requirements and regulations.
Services:
Examples of Essential Functions:
• Install new electrical services and equipment;run conduit for fixtures, receptacles, control
circuits,and lighting; select and install wires, accomplish hookups and test installation.
• Install new electrical wiring and connections for low voltage systems including voice, data,
security devices and surveillance cameras.
• Perform various technical work including diagnosing motors for overloading and failure;
perform voltage and resistance tests; calibrate solid state circuit boards;upgrade existing
electrical services.
• Resolve problems of balancing electrical loads,peak loading, overloading and phasing.
• Evaluate each job situation as it arises; diagnose electrical problems and search for proper
solutions;refer problems to appropriate staff.
• Perform standard computations relating to dimensions of work; amount, type and size of
electrical wire, fittings required; and weight, support and location.
• Purchase electrical parts,materials and supplies as needed;maintain minimum inventories;
perform record keeping duties for parts and materials used.
• Estimate material and labor costs necessary for electrical installations, upgraded electrical
services,and repair projects.
2012 GSA—Electrical-Maintenance Page 7
EXHIBIT B
CONTRACTOR'S PROPOSAL
Electric Works will be providing the City of Tigard electrical maintenance:
The special rates below were established for the City of Tigard.
SUBJECT: T&M LABOR RATES
The special rates below were established for the City of Tigard
Sundays/
Category Straight Time Overtime Holidays
Foreman $88.00 $123.00 $163.00
Journeyman $85.00 $115.00 $157.00
Apprentice(V5 41`) $56.00 $78.00 $104.00
Fire, Life,& Safety $85.00 $115.00 $157.00
Lighting Maintenance $69.00 $95.00 $126.00
Please note:
1. Special rates are good until March 01, 2013
2. Travel time would be charged at normal rates; it is usually 88.00 hour per call except on projects
known in advance.
3. Standard service calls have a two-hour minimum.
4. Overtime and Sundays/Holidays have a four-hour minimum.
5. Rentals, Permits, Subcontractors: Cost,plus 20%
6. Rates above include our electrical technician, service truck,small tools, and communication
devices.
Below are our standard labor rates,against which you can compare the special rates we are offering to you above:
Category Straigiht Time Overtime Sundgys/Holidays
Foreman $98 $145 $195
Journeyman $92 $136 $183
Lighting Tech $93 $108 $145
Time of Completion: March 1,2013.
Total cost: $4,000 annually
2012 GSA—Electrical Maintenance Page 8