CCDA Minutes - 11/08/2005 Agenda Item No. , f
For Agenda of Q ./3.05
CITY OF TIGARD
OREGON
Tigard City Couizcil Meetbig MMutes
Date: November S, 2005
Time: 6:3 0 p.m.
Place: Tigard City Hall, 13125 SW Hall Boulevard
Tigard, Oregon
Attending: Mayor Craig Dirksen Presiding
Councilor Sally Harding
Councilor Sydney Sherwood
Councilor Nick Wilson
Councilor Torn Woodruff
Absent: --
Agenda Item Discussion 8L Comments Action Items (follow up)
Study Session
Discuss legal Interim Finance Director lmdieke and Buyer Interviews will take place
Services Joe Barrett reviewed the number of proposals at 5 p.m. on Tuesday,
Request for received and evaluation matrix criteria with November 15, prior to
Proposals the City Council. City Council consensus was the CCDA and Council
Review Process to have City staff participate in the interviews. meetings. The CCDA
All firms that submitted applications will be meeting will start at 7
interviewed. p.m. with the Council
meeting following the
CCDA meeting.
Study Session
Discuss City Forester Matt Stine facilitated the Council members agreed
Increasing the discussion. Tree Board members present: to the proposal. This
Number of Robert Cancelosi, Jim Bray, Janet Gillis, and item will be before the
Citizen-At- Rob Callan. Council at its November
Large Members 22 City Council meeting
Serving on the Tree Board Chair Gillis reviewed the request on the Consent Agenda.
Tree Board to increase the number of Tree Board
members.
Tigard City Comicil Meeting Minutes
November 8, 2005—Page 1
Agenda Item Discussion & Comments Action Items (follow up)
Study Session
Discuss City Forester Stine and Tree Board members After discussion Council
Amendments presented information to the City Council. and Tree Board members
to Chapters Council indicated support modifications to the agreed more work is
18.745 and Code; however, concerns were noted by the needed. Councilor
18.790, Council with regard to limiting plantings to `Nilson and Interim
Landscaping native trees. Community Development
and Screening, Director Coffee agreed to
and Tree The goal of Tree Board was to remedy be involved in working on
Removal, of situations where developers are required to this matter with the Tree
the Tigard plant trees, but after 10-plus years, these trees Board.
Municipal Code are not doing well; there is no canopy.
Parking lot landscaping regulations need
attention. Also plantings of invasive plant
species have turned into a problem; "exotics"
have been getting into natural areas.
i
There was a suggestion that rather than a list
of approved tree plantings, that a list of
prohibited plant species be identified or a
guideline recommending a percentage of
native plantings be included in landscaping
plans.
Study Session > ADMINISTRATIVE ITEMS
• An insert will be placed in the next Report/no action.
Cityscape regarding Urban Renewal.
• November 29 is Fifth Tuesday. Next Since these two
Fifth Tuesday will be ]anuary 31. occurrences of a Fifth
Tuesday are so close
together, the City
Council decided to cancel
the November 29
meeting.
Staff will post a notice on
the web site noting the
change.
Tigard City Council Meeting Minutes
November 8, 2005—Page 2
Agenda Item Discussion U Comments Action Items (follow up)
Study Session X Krista Foltz, Tigard High School Envoy See Item 2 below.
Continued — was unable to attend the meeting.
Administrative Lillian Walker presented the report to
Items the City Council.
• Council discussed setting a date for the Council agreed to meet
January 2006 goal-setting meeting. January 6, noon-5 p.m.
• Select date to schedule a discussion on Council agreed to have
annexation policy. discussion on annexation
policy during the January
I 5 workshop meeting.
0 Urban Renewal Presentations to Taxing
Districts
Meeting with TVRUR is scheduled for Staff will attend. No City
November 15, 7 p.m., which is during Council member will attend
a City Council meeting. since this is at the same time
as a City Council meeting.
Meeting with County Board of Councilor Sherwood will
Commissioners at 2 p.m. on attend with staff.
November 22.
0 Discuss Downtown Task Force Council members will
Membership and City Center Advisory contact members of the
Commission Downtown Task Force and
the CCAC to discuss roles
The Council discussed roles of the and process.
CCAC and the Downtown Task Force.
The CCAC is required and its role
defined as part of the City Charter and
urban renewal plan process. Now that
the Downtown Plan is complete,
Council members will contact Task
Force members to determine whether
Task Force members, who are not
serving on the CCAC, would be willing
to serve on subcommittees to be
formed for the urban renewal effort.
Tigard City Council Meeting Mixiutes
November S, 2005—Page 3
Agenda Item Discussion U Comments Action Items (follow up)
Executive The Tigard City Council went into Executive There was discussion of
Session Session at 7:20 p.m. under ORS 192.660 litigation issue only
(2) (e) and (h) regarding a real estate because of time
transaction and to consult with Legal Counsel constraints. Executive
about litigation likely to be fried. Session recessed and
continued after the end
of the Business Meeting.
1. 1.1 Mayor Dirksen called the City Council and
Business the Local Contract Review Board to Order
Meeting at 7:36 p.m.
1.2 Council Present: Mayor Dirksen,
Councilors Harding, Sherwood, Wilson,
and Woodruff.
1 .3 Pledge of Allegiance
1.4 Council Communications 8'e Liaison
Reports
Councilor Handing reported on a recent
meeting of the Tualatin Basin Natural
Resources Committee. She referred to a
potential Metro bond measure. Additional
discussion will be held at the next meeting }
on December 12, 2005.
1.5 Call to Council and Staff for Non-Agenda
Items - None
2.
Citizen o Tigard High School Student Envoy Krista Report/no action.
Communication Foltz was unable to attend. Jillian Walker
presented the report and a copy of the
highlights of THS activity last month is on
file in the City Recorder's office.
o Follow Up to Previous Citizen No action.
Communication -- No follow up.
Tigard City Council Meeting Minutes
November 8,2005 —Page 4
Agenda Item Discussion & Comments Action Items (follow up)
3. 3.1 Approve Council Minutes for Motion by Councilor
Consent September 20 and 27, 2005 Sherwood, seconded by
Agenda Councilor Wilson, to
approve the Consent
Agenda as presented.
The motion was
approved by a unanimous
vote of Council present.
Mayor Dirksen Yes
Councilor Harding Yes
Councilor Sherwood Yes
Councilor Wilson Yes
Councilor Woodruff Yes
3.2 Receive and File: Received
a. Council Calendar
b. Council Meeting Tentative Agenda
3.3 Approve Budget Amendment#6 — Approved
Increase Appropriations for Mayor and
Council Budget — Funding of Branding
and Facilitator Contracts
RESOLUTION NO. 0566 -- A
RESOLUTION APPROVING BUDGET
AMENDMENT #6 TO THE FY 2005-06
BUDGET TO INCREASE
APPROPRIATIONS IN THE MAYOR
AND COUNCIL BUDGET FOR THE
FUNDING OF THE BRANDING AND
FACILITATOR CONTRACTS
3.4 Approve Amendment to IGA with Approved
Washington County for Administration of
the Urban Area Security Initiative Grant
Program
Tigard City Council Meeting Minutes
November 8, 2005—Page 5
Agenda Item Discussion 9- Comments Action Items (follow up)
3. 3.5 Local Contract Review Board Approved
Consent
Agenda a. Award Contract for the Tigard Down-
continued town Comprehensive Streetscape
Project Design Services to OTAK, Inc.
4. Update -- YAC Vice President Lindsey Boyce and Report/No action
Youth Advisory Treasurer Alexander Carsh presented their
Council and report to the City Council. Highlights
Tigard Turns included:
the Tide o Several YAC members attended Ieadership
training recently.
o YAC is sponsoring a dinner followed by a
time for crafts at the Good Neighbor
Center on December 3.
o Third annual blanket drive is underway,
now until December 2.
o With assistance from City of Tigard Web
Administrator Soares, the YAC has posted
a web site and keeps it updated.
o Reviewed a recent Washington County
Youth Summit where the topic was
tobacco, drug and alcohol abuse.
Participants are working on a project.
o Tickets were sold to a Meier & Frank
Shopping Day, which benefited charities.
o Participated in a Tigard High School Club
Rush. YAC received responses to surveys
and also were able to recruit some new
members.
o YAC is sponsoring a Youth Summit on
March 16, 2006. Theme is Get a Voice,
Be Heard.
o YAC has 15 active members
o Meetings are held on 1St and 3'
Wednesdays at the Water Building, 6 p.m.
Tigard City Council Meeting Minutes
November 8,2005 —Page 6
Agenda Item Discussion 81 Comments Action Items (follow up)
5. Amend Building Official Lampella presented the staff Motion by Councilor
TMC Chapter report. Woodruff, seconded by
7.407. Councilor Sherwood, to
Nuisances -- During discussion Councilor Harding suggested adopt Ordinance No.
Relating to the exceptions be limited to six days a week 04-14.
Construction rather than the recommended seven days per
Noise Hours week. Discussion followed. Those City The motion was
Council members who expressed support approved by a majority
stated they were doing so because it would be vote of Council present.
easier to enforce (consistency) and the fact
that some reduction in the length of time for Mayor Dirksen Yes
noise was proposed. Councilor Harding No
Councilor Sherwood Yes
ORDINANCE NO. 0514 — AMENDING Councilor Wilson Yes
Councilor Woodruff Yes
SECTION 7.40.l 80 OF THE TIGARD
MUNICIPAL CODE FOR EXCEPTION TO
PERMITTED NOISE.
6. Amend Building Official Lampella presented the staff Motion by Councilor
TMC Chapter report. He reviewed the history of this item Wilson, seconded by
3.24, Systems noting the controversy about when to assess Councilor Sherwood, to
Development fees for system development charges (SDCs): adopt Ordinance No.
Charges, at the time of permit application or at the 05-15.
Relating to time of permit issuance. Staff reviewed the
Assessments issue and found that almost all surrounding The motion was
jurisdictions collect SDC fees based on the approved by a unanimous
date of application. vote of Council present.
At the August 16, 2005, Council workshop, Mayor Dirksen Yes
staff reviewed this matter with the City Councilor Harding Yes
Council. The Council reviewed the Councilor Sherwood Yes
Councilor Wilson Yes
information staff prepared regarding planning Councilor Woodruff Yes
and building fee assessment practices by
neighboring jurisdictions. At this meeting,
City Council directed staff to submit an
ordinance to the City Council amending the
Tigard Municipal Code specifying that City
system development charges, based on a land
use permit or building permit, will be assessed
the rate in effect at the time of application.
Tigard City Council Meeting Minutes
November 8, 2005 —Page 7
Agenda Item Discussion U Comments Action Items (follow up)
6. Amend The Homebuilders Association supports the
TMC Chapter proposed amendment.
3.24, Systems
Development ORDINANCE NO. 05-15 — AMENDING
Charges, SECTION 3.24.090 OF THE TIGARD
Relating to MUNICIPAL CODE CLARIFYING THAT
Assessments CITY SYSTEM DEVELOPMENT CHARGES
Continued ARE ASSESSED BASED ON THE FEE IN
EFFECT AT THE TIME OF PERMIT
APPLICATION.
7. Add City Forester Stine and Tree Board Chair Gillis Motion by Councilor
Chapter 9.08 presented the staff report. Chair Gillis Sherwood, seconded by
to TMC, described the Heritage Tree Program, which Councilor Woodruff, to
Heritage Trees was created by the Tree Board to identify and adopt Ordinance No.
bring public awareness to very Iarge and old 05-16.
trees within the City limits. Heritage Trees
should be distinguished and will be subject to The motion was
review and approval by the Tree Board and approved by a unanimous
vote of Council present.
City Council.
Mayor D rksen Yes
There is a requirement that a permit must be councilor Harding Yes
obtained for removal of a Heritage Tree. It Councilor Sherwood Yes
was suggested that if a Heritage Tree is Councilor Wilson Yes
diseased or damaged, that the cost of the Councilor Woodruff Yes
removal permit be nominal; i.e., $1.
Provisions for tree removal were reviewed.
The City Forester would issue the removal
permit and no fee is involved. Funds for this
program are will become part of the function
of the urban forestry division and budget.
City Forester Stine confirmed that a press
release on this program would be submitted if
the City Council adopted the proposed
ordinance.
ORDINANCE NO. 05-16 -- AN
ORDINANCE ADDING A NEW CHAPTER
9.08 TO THE TIGARD MUNICIPAL CODE
TO ADOPT THE HERITAGE TREE
PROGRAM.
Tigard City Cowicil Meeting Minutes
November 8, 2005—Page 8
Agenda Item Discussion 8t Comments Action Items (follow up)
8. Conveyance City Engineer Duenas presented the staff Motion by Mayor
of an Access report to the City Council. The issue before Dirksen, seconded by
Easement to the City Council was whether to approve a Councilor Sherwood, to
the Fields' conveyance of an access easement through the approve conveyance of
Property library property following along the Wall access easement.
Street alignment to provide access to the
Fields' property adjacent and to the east of The motion was
the library site. approved by a majority
vote of Council present.
I
Council discussed this matter with City
Engineer Duenas. Issues included: Mayor Dirksen Yes
o Prior agreement with Mr. Fields to provide Councilor Harduig No
reasonable access to hisroe Councilor Sherwood Yes
p p Councilor Wilson Yes
o City's plans to build Wall Street adjacent Co►wcilor Woodruff Yes
to library property and also to increase size
of the library parking Iot.
o Preservation of a potential alignment for
Wall Street.
o Councilor Sherwood and Councilor
Woodruff indicated support if this satisfies
the legal obligation to Mr. Fields.
o Councilor Harding expressing concerns
that she did not have sufficient information
to make a decision on this matter.
Business meeting concluded at 8:36 p.m.
followed by an *Executive Session and review
of Study Session items.
*See notation on Executive Session on Page 4.
12.
Adjournment Meeting adjourned at 10 p.m.
/1-L
Catherine Wheatley, City Recorde
Attest:
Mayor,/ sty oTTlgard
Date: la a /3 -0,�
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Tigard City Council Meeting Minutes
November 8, 2005 —Page 9