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CCDA Minutes - 11/06/2007 Agenda Item No, 3, 1 . For Agenda of I •a o TIGARD CITY COUNCIL/LOCAL CONTRACT REVIEW BOARD/CITY CENTER DEVELOPMENT AGENCY Meeting Minutes November 6, 2007 The meeting was called to order at 631 p.m. by Council President Shelwood. City Council present: Name Present Absent Mayor Dirksen ✓ Councilor President Sherwood ✓ Councilor Buchner ✓ Councilor Wilson ✓ (artived nt 6:=45 p.m.durvig Executive Session) Councilor Woodruff ✓ Staff present: City Manager Prosser, Conununity Development Director Coffee,Public Works Director Koellermcier,Risk Manager Mills,Building Official Blalock, and City Recorder Wheatley. Legal Counsel: Cully Phillips • STUDY SESSION Administrative Items: - The November 13,2007, City Council meeting is cancelled. - Community Development Director Coffee advised that Building Official Blalock and Permit Specialist Howse were present to respond to questions the City Council might have on Consent Agenda Item No. 3.2b. There were not questions. • E.XECUT BVE SESSION:The Tigard City Council went into Executive Session at 6:37 p.m. under ORS 192.660 (2) (c) and (h) to discuss real property transactions and for consultation with legal counsel regarding pending litigation. City 1\Ianager Prosser will advise during the business meeting the decision of the City Council to suspend Rule No. 3 for the Skate Board Part: as it needs additional review. (See Agenda Item No. 15) Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page I • STUDY SESSION (continued) o Council Discussion Regarding City Attorney Rate Increase Request. Tbi.s ileiv ryas not dirr,its.fed;will be in-t-Jeduled/a a sneelin�wlrer�Cily�I!/air�1 R�r�nis Isptrsertt. • ADMINISTRATIVE ITE IVIS (continued) • Discuss Comprehensive Plan Update—Schedule for City Council Meetings; Council received an October 31 2007 memo from Associate Planner Wyss and a recent draft of the City Council meeting tentative agenda planning document • City Manager Prosser asked if City Council,,would like to hold a first Tuesday meeting for tine Comprehensive Plan review. Councilor Wilson and Councilor Sherwood do not prefer holding an extra meeting on the first Tuesday. A compronhise was settled on: The City Council will hold a first Tuesday meeting in December and February to see how this works. • Council members received a copy of a November 2,2007, letter from the Central Business District Association, regarding Fanno Creek Park and the adjacent Plaza at Burnhain Street. • Council members received a copy of the Agenda Item Surrimaiy for tine Report on League of Oregon Cities Annual Conference; this agenda iters was set over from the October 23, 2007, City Council meeting. The League of Oregon Cities conference is scheduled for further discussion later in die City Council business meeting(see Agenda Item No. 7) • Council President Sherwood noted that City Council members attending the National League of Cities conference will be able to tour the New Orleans area. • City Council members discussed the turnout anticipated for today's election. • 'Council Calendar: November 6 Tuesday Business Meeting—6:30 p.m. —Town Hall 13 Tuesday Meetuhg Cancelled 20 Tuesday Workshop Meeting—6:30 p.tn. —Town Iall 27 Tuesday Business Meeting— 6:30 p.m. —Town Hall Study Session concluded at 7:22 p.m. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting 1\4inutes November 6, 2007 Page 2 1. BUSINESS MEETING 1.1 Council President Sherwood called die City Council and Local Contract Review Board meeting to order at 7:31:30 PM 1.2 Roll Call: Naive Present Absent Mayor Dirksen ✓ Councilor President Sherwood ✓ Councilor Bueliner ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 PIedge of-Allegiance 1.4 Council Connnunications &Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items 7:32:33 11.1\I City Manager Prosser advised that die City received several contacts in die past week about die rules at the new skate park. The City Council reviewed the rules earlier tonight. He said die cominents have been focused entirely on Rule No. 3,which states, "By entering and remaining in the skate park,you voluntal'lly give consent to have any backpack, bag, or offier container searched by Tigard police." This rule was a precautionary one but after checlWig die Police Chief, there has only been one user of the park who was requested to have his bag searched. The City understands there is concern and controversy regarding diis rale;therefore, tonight die City Council asked staff to pull that rule. Staff will investigate and discuss die rule further with die City Attorney; the results of die investigation will be brought back to die City Council. Effective inhunediately,Rule No. 3,is no longer in existence. Tomorrow, staff will contact members of die media to advise of this decision. 7:34:03 I'M 2. CITIZEN COIVIMUNICATION • Tigard I ligh School Student Envoy Megan Foltz presented die highlights of student activities. A copy of her report is on file in the City Recorder's office. • No citizens signed up on the"Citizen Communication" sign-up sheet. • City Manager Prosser reported on follow-up to the October 30, 2007, Fifti Tuesday meeting: Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 3 ■ There was a citizen concern noted about the on-street parking in front of the Chamber of Cointnerce building on Main Street relating to a height restriction. Enforcement would be the only option for this situation; enforcement is usually provided on a complaint basis;the Police Department will be made aware of the issue. • There was a citizen concern about"shoddy work and progress"between tie railroad tracks and Commercial Street. The Cite is replacing water lines in advance of the crossing being reconstructed as part of the commuter rail project. City Manager Prosser noted this is an inconvenience now,but the situation will be better once all the construction is completed. ■ There was a citizen concern about a utility cut that had sunt:on Tigard Street near Cornell Place. The City Inspector has looked at the cut; there is a slightly stunken utility trench,but it is not deep enough to justifY a patch by itself. Staff is looking at adding Tigard Street to the resurfacing program. ■ There was a citizen concern about a manhole on Tigard Street saying it was lower than the pavement level. Staff located one manhole that is slightly depressed (about one-filch low); unfortunately, this cannot be fixed easily because risers are two inches, this would create the opposite problem causing a "bump." • There was a citizen request for consideration of a traffic light ora three-way stop at Tigard/Main Street. This is something the City is interested in and has been looldng at for some tune. With die location of the rail tracks on Maui Street and with the Commuter Rail project conning in, dais would create a problem because of the potential for traffic back ups over d-ie rails. TriMet is considering signals for the entrance and exit to the commuter rail parking lot; so,while the City is monitoring the possibility of traffic control at t11is location,it will not be resolved quickly. ■ There was a citizen concern about the condition of Burnhann Street. City Manager Prosser acknowledged the street is in "terrible condition." Buunlham has deteriorated;however, the City made a conscious decision not to do an overlay since the plan is to felly construct the street. Staff hopes the project will begin it die suini-ier of 2008. The City does not want to spend dhc money to lay down a layer of asphalt only to chg it up sit months Iater. • There was a citizen concern that for the previous Iiifti Tuesday Coumcil meeting,winiclh was held about sit nhondls ago, that street lights,wlhich were reported not worlWig were fixed just last week. City Manager Prosser reported that staff ad-,used PGE of the streetlight problem iimnediately after die previous Fifdh Tuesday. The lights were replaced widen a couple of weeks. ■ There was a citizen who asked when the City was going to begin enforcing die setbacks for temporary structures. Information has gone out with all the water bills and information was released to the press regarding problems with temporary structures. Staff plans to begun an enforcement action on January I,2008. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November b, 2007 Page 4 " There was a citizen concern about dog walkers who were not picking up after their dogs in the neighborhood near the Suzrunerfield golf course. Public Works Department staff will contact the grounds maintenance staff of the golf course and offer our assistance. City Manager Prosser said, "For those of you who are listening, `Common courtesy folks. Please pick up after your pooch."' ■ There was a citizen who asked whether the City maintains a snow route map and to publish it on our website. We do have a snow route map and it is posted on tlhe website. However, staff is also talking about publishing it in the Cityscape. This route is where our priority areas are for snow removal and lets people kihow easier ways to travel during snow events. ■ There were continents regarding cut-through traffic in Suuhunerfield. This is an enforceinent issue and the Police Department has been notified and will be placed un the "queue" for responding to traffic complaints. This will also be brought to the officers'attention to be watchful when on patrol. ■ There was a question about the City's policy On private streets. Weare now going through an update of the City's Comprehensive Plan, and this is a "perfect tune"to review flus policy. ■ There was a citizen concern about Police enforcement of"no parking" areas on private streets. The Police caiumt enforce parking regulations on Private streets because it is private property. This is an issue that needs to be referred to a homeowners' association. When staff gets specific complaints relating to private streets, the staff contacts homeowners' associations. • There Vasa suggestion about having aII event similar to the City of Bandon's,"Bounty of Bandon" festival that features food that is harvested in or near the city. Councilor Woodruff suggested this might be incorporated into the Tigard Family Fest and City Manager Prosser said this could be added unto the plaimi ng for this event. ■ There were several code enforcement issues: dangerous intersections, vegetation,and garage sale signs. City Manager Prosser noted drat the City has one Code Enforcement Officer. Traditionally, the City's code enforceirient efforts have been coinpla int driven. Additional Code Enforcement staffing could be placed before the City Council prior to the budget process if the City Council would like to pursue a more proactive approach. " There was a continent about the Skate Park and a concern that the Bile bikes are not compatible with the skateboards in the park. The bark was designed for skateboards,bikes, and inline skates. All three of these are being used in the park;this will be something that users of the park will need to be aware of and to approach each other with courtesy. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 5 Councilor Woodruff thanked the people who attend the l ifdi Tuesday meetings. This is an open meeting and the topics are varied. 7:48:31 PM Council President Sherwood reviewed the Consent Agenda: 3. CONSENT AGENDA: 3.1 Receive and File: a. Council Calendar h. Tentative Agenda 3?.a Local Contract Review Board -Award a Construction Contract for Remodeling of die Senior Center 3?.b Local Contract Review Board—Award Contract for Community Development Perinit Tracking System Motion by Councilor Wilson, seconded bV Councilor Buehner to approve the Consent Agenda. The motion was approved b}-a unanimous vote of Council present. Councilor Buelnner Yes Councilor Wilson Yes Council President Sherwood Yes Councilor Wooch-uff Yes 7:49:36 PM 4. THIRD QUARTER COUNCIL GOAL UPDATE City Manager Prosser presented the staff report A sununary of the progress on goals is on file in the City Recorder's office. 7:57:59 PAI Recess City Council Meeting(Motion by Council) Motion by Councilor Woodruff, seconded by Councilor Bueluner, to recess tine City Council meeting. The motion was approved by a unanitnous vote of Council present. Councilor Buelnner Yes Councilor Wilson Yes Council President Sherwood Yes Councilor Woodruff Yes Tigard City Council/Local Contract Review Board and CM,Center Development Agency Meeting Minutes November 6, 2007 Page 6 Convene City Center Development Agency (CCDA)Meeting 7:58:19 PNI • Call to Order: Vice Chair Sherwood called the meeting to order. • Roll Call: Chair and Board Members of City Center Development Agency: Naive Present Absent Chair Dirksen ✓ Director Buelhner ✓ Vice Chair Sherwood ✓ Director Wilson ✓ Director Woodruff ✓ City Manager Prosser explained to the viewing audience that the Mayor and Ciq,Council members also serve as d1e City Center Development Agency for the Downtown Urban Renewal District. The City Center Development Agency is a separate governing body horn the City Council. 5. CONSULTANT PRESENTATION OF DOWNTOWN DEVELOPMENT STRATEGY REPORT a. associate Planner Farrelly presented the staff report: • Associate Planner Farrelly introduced two members of tlhe Leland Consulting Group: Chris Zalhas and Dave Leland. • Associate PIanner Farrelly reviewed die history of the project,which is also outlined in die staff report on file ii die City Recorder's office. • Associate Planner Fartelly advised that die staff reconnnendation is to accept the report and forward it the City Center Advisory Conunission for study and consideration. b. Chris Zahas revietived a presentation;a copy is on file 111 die City Recorder's office. 8:22:24 PM Mi. Zahas,in concluding statements,adNrised dlat the City Center Development Agency should focus on getting two or three catalyst projects underway. Some of die public investments being planned represent catalyst projects. It might be tune to fold a way to facilitate a housing/real estate development. He said to focus on the human infrastructure of downtown: the private organizations, property owners, and citizens. iklt. Zahas reconunended that a marketing plan be implemented. He said the momentum needs to be sustained over tithe. Tigard City Council/Local Contract Review Board and Cit-, Center Development Agency Meeting TvIitlutes November G, 2007 Page 7 C. CCDA Discussion: • Board Member Wilson noted appreciation for the consultants'work and said lie thought the report was great. He was pleased that the consultants' saw die potential in the downtown as wellas with the "to do list" for the City Center Development Agency. Some of the items are already underway. It is helpful to have a roadmap. Board Member Wilson noted he had some questions: • Parking—as we begin development we will need to have too much panting for development as it goes in;structured parking is too expensive. F Ie asked the consultants if they thought constraining parking somewhat would be acceptable idea. Mi. Zahas advised that there are precedents in places such as Portland where it is all right to have fewer spaces per apartment unit than in other places. In some Portland areas apartments have no parking requirements. For tlhe most part die Plan calls for new development to be residential with onsite parking so there will be there no new on-street demand for parking. With regard to Mail Street, dhey are not elivisiotung a higher scale of development than what is already there. The market will define how much die parkiig can be constrained. There are some attributes in die downtown that lend itself well to hiding the parking. The Park and Ride will be there for the commuter rail, tucked away off of 1`411 i1 Street and behind Burnham Street. Additional parking could be made available along the back edge of Highway 99W. Parking management will include looking for creative sways to lode it with good signage so die parking is easy, to find. Board Member Wilson noted he is involved in a project for nus private business where parking is not requured and,in fact, they are not providing any. There is ground floor retail and housing above. • Nlr. Leland said that sometimes it is possible to "over park" an area and create a sense of emptiness. There is a certain desirable tension when it appears an area is busy. Also, tiere are usually management solutions. One of die first things they recommend is to find areas for employees to park other than in front of the store where they are employed. I Ie said turnover in parking is needed. There will cornea tune when die land values might justify structured parking;however,it is not ihuninent. 8:29:22 PM • Board Member Wilson asked about the post office. He said he thought it was a good call to keep die post office in the downtown. Board Member Wilson said the retail portions of the post office are helpful,but the distribution portions are not. Mr. Zahas agreed the distribution operation is "Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November G, 2007 page 8 a challenge;however,he slid not know whether they could separate so there was only a retail service center at the post office downtown. The post office has a bad history of leaving downtown and moving to very auto- oriented suburban settings. This would be an arca where some outreach would be unportant. He suggested to kU'Ig 1vid-i the post master. There might be some options. Mt. Zahas said he would think the City would rather have the problem with the trucks than to lose die whole Clung. IIIc. Leland commented on past efforts by Congressman Blumenauer who had been working with Postal Service at the national level trying to affect Policy so that post offices would be good partners on Main Street. He said he has not followed that issue for a couple of years but it might be worthwhile to have a conversation with Blurnenauer's office to determine what options might be available. Ideallj=,you would keep the retail component hind remove due trucking. City Manager Prosser said that one of die challenges that Tigard has is dhat the do not have our own post office. This is a branch of d-ie Portland post office. I Ie asked Mr. Leland if he has encountered similar situations where dhere is no local post master. City Manager Prosser said he did not know what authority a branch manager would have as opposed to a post master. Mr.Leland said he thought Forest Grove had this sarne situation and it aught be worth checking with the Ciry Manager. Board Member Woodruff said it right be ti-me once again to look at the issue to request a Tigard post office. 8:.33:01 PNI Board Member Woodruff advised he appreciated Mr. Zahas'presentation noting that lie liked how die report was laid out—it's readable, has tangible suggestions with specific actions listed. I Ie said he would hope to "zero in" some on organizational issues; having individuals dedicated to work wide die downtown business owners. He noted the importance of getting die business owners invested and involved and dais calls for more of an investment on our part to gather this kuid of coalition and stakeholders. 8:34:34 PM • Mr.Leland said his company has been involved in more than 80 downtowns across America representing a lot of years of expenence u1 helping downtowns revitalize. This venture must be treated like a business; it is an extremely complex, competitive business. A City will be competing for retail stores, lnousulg investment, employment centers and other types of capital investment that could locate in other places. A lot of people consider development the construction, but that is not the hard part of development—it's all the things dlat happen before the contractors ever arrive on the property. The predevelopment is very challenging,which is the stage that Tigard is in right now. Mr. Leland spoke about"right tuning" Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 9 in terms of the unified leadership as is present on the City Council now— it's very important. These things do not happen widlout good leadership. There is also right timing in the market place. The conditions seem to be there for Tigard. I Ie thinks the time is here for Tigard's downtown. I Ie noted 0ie downtown has a lot of fractured ownerships;it's hard to do assembly when there are multiple owners. Mi. Leland said he thinks the study and strategy are timely. 8:37:29 PM • Board Member Buchner advised she served on die City Center Advisory Commission before she was elected to the City Council. She reported on efforts to outreach to die downtown property owners. There are a large rnunber of absentee lancllords who own small parcels and have never responded to the efforts to reach them to get involved. She asked for suggestions to engage these people. Noir. Leland said die bottom line would be to show these people how they would make money. If they are absentee, they are likely emotionally detached. This is not a unique situation and is a problem in virtually every downtown—"How do you engage the absentee owners who see it strictly as an inz-estment and they may be getting low rents off of it today. And so, the key is how we can show them how to male a greater return by improving their store front,or improving dici: space, or gettinga. stronger tenant when drat tenant leaves. Fortunately or unfortunately,it's really Al about money for many. There is always a certain number that have passion about the comthhunity they live in and they are willing to male certain coirimitnhents in their property." Board Member Buchner said she was concerned about this particular group of owners being a blockage to being able to move forward. Mr. Leland said they 11-Hight be able to be bought out and the land assembled for a larger investiment. This is another way that those properties get recycled. Retail is such a visible part of downtown. Oregon is one of the most under-retailed states in the nation. In fact, tie Portland region (next to downtown Manhattan) has die lowest retail sale square footage per capita of any*city in the country. We are at about 14-15 square feet per capita,where nationally it is 22-23 square feet. Part of the reason for this is that we do not have a sales tax so the local municipalities are not inclined to "over retail" their land use. There are investment opportunities for retail if the public policy for downtown promotes centers and jou overcome the land assembly issues. 8:41:=18 PM Mr. ".alias added that strengthening the private downtown organization could help play a role so that it is not die City hying to approach die Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 10 business owners or those who might be cautious or skeptical about City connrnunications. A peer approach might be more productive. 8:4232 PAI Board Member Woodruff said the idea that"tis is a business" needs to be stated over and over again. F le agreed that in many cases it willcome down to the dollars and cents. We have to fund ways to make it worth people's wlhile to participate. This is a new area for us to take an active role. Mr. Leland said that another technique is to leverage public innvestment. Nationally, there is about one public dollar for every four to five pn7vate dollars. IIe spoke about creating value througlh a public/private negotiation. 8:44:281) • Board Member Wilson referred to areas drat would be good for a nnid-scale level of retail. Heasked about areas that are more visible from F Iighway 217 and whether there would be potential for larger,intense retail stores. Mr. Zahas said he heard from interviews with developers that there is a large,growing pool of retailers that are beginnhung to look outside of die traditional walls and shoppuig centers to locate. This is partially because of Thigh Iease prices and the traffic congestion. Shoppers want to patrol 'me businesses closer to home. He noted that there are employment uses whin tae area near 217 that exist now; however,growth in time might make sense here and for the area towards the Library. 8:47:08 PNI • Council President Sherwood noted her appreciation of the report and the blueprint for the steps that need to be taken. • Mr. Leland said that if no significant change can be effected inmrnediately, "...you can creep up on it by building around it and bringing in housing. There's nothing like housing to help drive retail stiles;it's really significant." If there is resistance, die housing developments could create an economic incentive for sale or redevelopment. • Board Nlember Woodruff noted a lot of dings were listed uh die report as high priority to be done innnnediately. A ntunber of these dhings will cost money. He asked Mr. Leland where he would spend the first one-half million dollars. Mr. Leland stud he would like to Link about this and respond in writuhg; this question is so important—it will take money to make this happen—and rather than just"shoot fiom the lip," he would like to think about it. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 11 d. ' Council Action 5:50:28 PM Motion by Board Member Buehner,seconded by Board Member Wilson, to accept the report and forward it to the City Center AdvisoiN,Coniniission for review and implementation into the ongoing downtown implementation strategy. The motion was approved by a unanuhnous vote of Council present. Board Member Buehner Yes Board Member Wilson Yes Vice Chair Sherwood Yes Board Member Woodruff Yes 8:51:36 PM 6. PREVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK AND DOWNTOWN PLAZA Senior Planner Nachbar presented the staff report. He advised that Mike Gilas of Walker Macy was presented to review the concept designs for Fanno Creek Park and the downtown plaza. Also present was Kendra Snud7 of Clean Water Services who is available for questions regarding parking design issues. Senior Planner Nachbar gave background on this eight-month process to develop a Master Plan, scheduled to end in December. The Steering Cointnittee and City Center Advisory Commission will review again andmi two weeks the City Council will be asked to review a refinement of the options and make a selection of one of the options to eventually get adopted within die Master Plan. The blaster Plan will guide the design and construction of die plaza and the park. Leery attempt has been made to assure that the Master Plan will be buildable;it is important to thunk about the adoption of the plan in terms that the Cite can realistically undertake. As part of Waller Macy's worn., they will prepare cost estimates for elements of the park and Plaza. The Council, as die City Center Development Agency,will have an opportunity to review and determine what should be adopted within the Master Plan. Senior Planner Nachbar advised that the presentation tonight will present design choices, how the plaza is coming along, and what die cora naittees have expressed. No decision is requested tonight. Senior Planner Nachbar recapped the activity that preceded tonight's meeting. Waller Macy developed three concept designs for the Upland Park&Plaza and one basic design for Fanno Creek Park. I Ie reviewed the meetings of the Steering Committee, City Center Advisory Commission,and the coinnnunity outreach. I Ie referred to a letter received today from die Tigard Central Business District Association dated November 2, 1-007;a copy of the letter is on file in Tigard City Council/Local Contract Review Board and City Center Development Agenc};Meeting Minutes November 6, 2007 Page 12 the City Recorder's office. The comments contained in flus letter will be discussed at upcoming meetings. A copy of the presentation from NIL. Zilas is on file in the City Recorder's office. The presentation included die alternatives studied in the park, the alternatives for the plaza and upland park area,and a preliminary look at the redevelopment potential adjacent to the upland park and plaza. 9:21:05 I'M After looking at illustrations of alternative concept designs, Mr. Zilas reviewed redevelopment potential ideas. I Ie referred to vibrant,raised-use areas, the need for conncctivity between the uses, and creating a variety of densities and mixtures of rooftops to support the retail. The lie),is the connection of pedestrians to the uses through the City—this starts with streets and moves to sidewalks, pathways and plazas. 9:212:11 PM Parking is an element that will need to be discussed as redevelopment occurs. The cost of structured parking will be prohibitive in the early phases, so parking will be accommodated by surface parlihig. At tis time, there is a market for apartments but not for condominiums (but there alight be a market for condos its the future). Mr. Zilas reviewed the asstunptions: • The size of buildings would relate to what exists today. • Surface parking to be provided in die early phases. • General ratios of size of buildings In an early phase, some of the first redevelopment sites could be adjacent to the Plaza. In talking to die landowners, they are interested to discuss potential. Mi. Zilas retriewed soiree possible paths for redevelopment. 9:25:22 PAI Board Member Wilson concurred with continents that favor Scheme 1. This scheme does what we need it to do—it opens up to Maui Street and also has a strong emphasis into tie heart of the park,pointing towards Fanno Creel:. He noted he was a little concerned with the focal point of the view. Now, people do not feel safe walking through this area and noted that with the Healthy Streams Program we have planted thousands of trees;much of the formerly open grass space is being filled in. Board Nfetnber Wilson was concerned that we are creating a safety problem ora situation where you cannot see the creek because it is walled off with vegetation. He said historically, he imagines that the Fanno Creek basil was a mixture of woodlands, wetlands,and prairies with beaver darns and ponds. 1 Ie asked if it was possible to recreate this condition here recogmI ng the stream is chatinelized and difficult to Ileal with but,if done, there could be dramatic vistas. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 13 9:29:02 13NI Kendra Sniith of Clean Water Services responded to Board Member Wilson's questions and continents. She said die objective of the habitat area design is to create a"habitat inosaic,"where there is diversity=in plant material to create vistas. She said drat, as an ecologist,when she tnsited flus part;has noticed dlere has been a lot of vegetation planted—with good intentions—but it does not flow and does not necessarily snatch plant corntnunities drat are historic to the area. One of die things that will be done as we move through upgrades to the park is to go through and dhin some areas,and adjust the plant material. When die park is finished, this will feel like a more pristine environtrtent. There will be zones where there'll be open meadow fields,ponds drat replicate remnant beaver ponds,grasslands, and areas of shrubs and trees. The idea is to incorporate these elements in a way that is safe. Now die pari:is cluttered and efforts will focus on bringing consistency and calmness to the park. Ms. Stiilth said she thinks these activities can be easily incorporated into die design, anti as we move through the process with the viewing overlook area,we will look at how to create vistas around tie creek. Plants will be needed along the banks of the creek for shade and bank stability,but away from the banks,zones can be left open. 9:31:25 Ptl?I Vice Chair:Sherwood asked if people will be able have access to the creek? IIs. Snhith said that"eve could go either way." She referred to a recent inquiry about creating an urban fishery on Fanno Creek; there is a desire to reconnect urban clhildien to the turban creek system and dais could easily be accotninodated in dhis park. Vice Chau Sherwood said people will be more lilzely to want to pteseive the creek if they can "see and touch it." Ms. Smith agreed this is definitely a component that could be integrated into the final design. 9:32:36 PM Board Member Woodruff noted he could support any of die schemes,which are better dian anydiithg we have now. Healso said he likes the idea of die Farmer's Market in this area. He said we have put so much attention on being next to die creek,we want to make sure it is a desirable place. He questioned whether die berm for die overlook would make it difficult for views from other locations. I Ie concluded with the notation that he thought Scenario 1 would work well;lie has heard from a number of people who want to have a water feature of some kind. Some people have conuhhented they would rather see a dramatic fountain rather than die interactive fountahis dhat are perceived to be for children to play in. 9:34:22 I'M Board Member Bueliner said sheattended one of die open houses. She noted she grew up living along the Fanno Creek when it was still in native condition. She remembered diat one side of tie creek was wooded and sloped and the other side was an open meadow. She said there were beaver darns; however, she never saw any fish in the creek. The creek never flowed very effectively because of beaver dams. Board Member Buehner said her prunary concern is for access. She acknowledged die interest to preserve wildlife habitat but if dhis is also to be an atnernity for the City, she would like Tigard City? Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 14 to see it be user fi-ienclly for the citizens so they might be more inclined to support spending funds on di-is project. 9:36:13 PM Ms. Snaith asked if Board Member Buelhner would life to see stepping stones to the water's edge. She said that In the area aroLund Ash Street, the ponds and wetlands have been designed with a seven-foot drop to die creel:where there will be a secondary channel. This would be a zone where "...bids could skip along and get down to die creek as well as where the bridge crosses...that is probably the most logical place to incorporate those elements. We could snake it more formal and actually look at sore ]Lind of stone wall that steps down within the vicinity of the bridge. You have to let us luiow if you want that sort of thing. Right now,it's relatively uiforinal, but we could certainly look at doing more of that. We were going to talk with the Oregon Department of Fish and Wildlife to see what they were looping for. Because at that Ash Creek crossing,we saw some cutdiroat trout;we know there are native cutthroat in the system..." There could be opportunities to provide an urban fislhing and exploration experience along the creel:. However,we also need to recognize that this is an urban creek and it does have higher bacteria levels than you would typically find un "regular water." It will regture striking a balance. The water quality in Fanuno Creel:has improved over the years,but is "certainly not clean by any means." 9:38:32 PM Board Member Buchner said she is aware of need for the balance. She conhnnented on walkways, such as those at Yellowstone, dhrough sensitive areas that do not impact the habitat and yet people hav e die opportunity to view. Is tis soniedhing we could create? Ms. Snnidi said, "...absolutely,we actually had a meeting about drat earlier today." The section of the loop trail that currently floods frequently and is a maintenance problem is an area where CWS was looking at creating an expansion of die wetland habitat as well as setting it up so there would be a boardwalk and when you loot:to one side, you would be viewing nice wetland features and Fanno Creek would be on die other side. Ms. Sinidh said they are trying to sort out bow to "put that in there"recognizing that boardwalks are expensive and need to rnaintadned, but then also managing so people would not get injured. 9:39:59 PM Mr.'Uas said most of the bridges would likely be relocated and constructed to allow a better view of the creels. 9:40:35 PM Ms. Smith said that if all goes well, CWS would like to do die creel:construction next sunnier as a hick-off to this broader vision so we can get die project ii-i and looking good as Tigard launches its Luban renewal strategies. 9:41:07 PM Vice Chair Sheiwood dianked Ms. Snnidi for her worts. Tigard City Council/Local Contract Review Board and City Center Developrent Agency Meeting Minutes November 6, 2007 Page 15 Board Member Wilson said he likes die light column idea;however, he was uncertain aboui a cafe because soinetitnes these are difficult to beep in operation. He likes the idea of a lhigh-end shelter such as the one at Ivlillethtiuin Plaza for special events that could include catering. I Ie said die "berm idea"is not a great one;"let's keep die natural topography as much as we can." Mr. Zilas said Walker Macy Nvill be developing perspectives and drawings,which will be forwarded to die City Cotuicil starting nest week. Nice Chair Sherwood noted die City received a letter from die Downtown Business Association where the question was asked if dhis was going to be an ultra-modern designs. She said a "more traditional type of look in tune downtown"is preferred. She asked about why die drawings were "ultra modern." Mr. Zilas said due buildings shown in the &-a-wings were`just examples." Part of the project twill be to come up with design guidelines to provide direction on what die structures will look like. The guidelines are wider development and no decisions have been made. This will be brought to die City Council for consideration. IVlr. Zilas said the word"traditional" generally refers to the materials that you would use (furniture, benches, etc.); dais has not been shown in detail,but the intent is to follow through wide traditional elements as suggested. Board Member Wilson noted two versions of the storin water creek were shown. One version was "super linear" and one was "super curvy." He said he would advocate for something in between. Mr. Zilas said he was in complete agreement. Board Member Wilson said die creek is "so nattual" and it would be nice to have something"...little bit designed, a little bit hard-edged, but not necessarily a straight line...we want to be careful drat it doesn't become a barrier as we do not luiow what will be around dhis area ui die future—it would be race if there were some linkages." Mr. Zilas said that is exactly what they will be doing: softening die curve—it will be a nice contrast to the Plaza. 9:46:03 11N4 Board Member Bueliner said she had been expecting a much bigger overlook,which would be out over the creel.with room for tables and where people could sit. This would be safe because it would be next to IVlain Street. She noted the benefit of having open air, covered structures its our rawly climate and would like for this to be looked at as a feature. 9:47:52 I'M Senior Planner Nachbar said the plan will be brought back to the City Council on a more refined design. At that time the Council will be asked for direction on die concept design for die park and plaza. The adoption of the Master Plan is scheduled for December 18. Oilier details will become part of die plan that will also provide design direction. Tigard City Council/Local Contract Review Board and Cite Center Development Agency Meeting Minutes November G, 2007 Page 16 The nest public open house is scheduled for November 17. At that time the public will see a refined design with new perspective drawings and die coirunents received from Council tonight incorporated. Senior Planner Nachbar,in response to a continent from Board Member Woodruff about keeping the property owners informed, said ",..we have nhacie a more concerted effort to get everybody at the table this tithe and we were successful. The feeling I dniak that pervaded was interest, a little bit of --perhaps—skepticism about what is really possible—is there going be the budget to carry* out diese projects. But, they are all at the table and they are all tallding widi us. We are encouraged by that." 9:50:42 P10 Motion by Board Member Buchner, seconded by Board Member Woodruff, to adjourn the City Center Development Agency meeting. The motion was approved by a unanimous vote of City Center Development Agency board members present. Board Member Buchner Yes Board Member Wilson Yes �ricc Chair Sherwood Yes Board Member Woodruff Yes 9:50:52 PM Council President Sherwood reconvened the City Council meeting. 7. REPORT ON LEAGUE OF OREGON CITIES ANNUAL CONFERENCE City Manager Prosser introduced this topic noting die City Council attended the League of Oregon Cities conference last September. The City Manager and Council reported on the presentations and activities at tie conference: • Transportation is a concern for coniniunitles throughout the state. • Many cities are doing similar projects as Tigard, such as downtown revitalization and securing long-term water resources. Senator Wyden was at the Conference and made the commitment to work for support for cities from die federal government. • Seininars offered on public/private partnership. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 17 Lisa Olson,a citizen living in the Tigard area also attended die League of Oregon Cities conference as a private citizen. She arranged for die Council a tour of Bend's downtown. She reviewed a slide presentation showing Highlights of the tour; a copy is on file in the City Recorder's office. 10:17:15 PM • ADJOURNMENT Motion by Councilor Woodruff, seconded by Councilor Buchner, to adjourn. The motion was approved 133'a unanimous vote of Council present. Councilor Buchner Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Woodruff Yes Catherine Wheatley, City Recon -or Attest: �� I ", / Mayo , City of Tigan Date: C� 1 U6 F inaL Juc E Tigard City Council/Local Contract Review Board and Cit>, Center Development AgencyMeetingMinutesNovember G, 2007 Page 18