CCDA Minutes - 06/19/2007 p
Agenda Item No. 'Y"a
For Agenda of I S�do7
Tigard Cite Council Meeting Minutes
Date: _June 19, 2007
Time: 6:30 p.m.
Place: Tigard City Hall, 13125 SW IIall Boulevard
Tigard, Oregon
Attending: Mayor Craig Dirksen Presiding
Councilor Gretchen Buchner
Councilor Nick Wilson
Councilor Sydney Sherwood
Councilor Toni Woodruff
Absent: --
trenda Item Discussion & Comments Action Items (follow up
Workshop 1.1 Mayor Dirlisen called the City Council to Order
Meeting at 6:33 p.m.
1.2 Council Present: Mayor Dirksen, Councilors
Buchner, Sherwood,Wilson and Woodruff.
1.3 Pledge of Allegiance
1.4 Council Commuiucations & Liaison Reports
There were none.
1.5 Call to Council and Staff for Non-Agenda
Items
City Manager Prosser said there were two items
to discuss at the end of the meeting - die
National League of Cities Award and an
Executive Session.
2. Joint Meeting Public Works Director Koellermeier reported that Councilor Bueliner asked
with die he had three items for discussion. He announced for legal review on liability
Intergovernmental that the third ASR well,which has been drilled to a issues.
Water Board depdi of 998 feet, shows early indications of being
a veer good well.
Ile reported that the Willamette River Water
Coalition Board voted last evening to accept a
settlement zwid'i Water Watch and the Water
Tigard City Council Minutes - June 19,2007 I
Agenda Item Discussion & Comments Action Items (follow up)
Resources Department over our extension of the
water rights on the Willamette River which
guarantees access to this water through the year
2047. Councilor Sherwood noted using Willamette
River Water would take a vote of the people.
Public Works Director Koellermeier said that
condition still exists; the option is just being kept
open.
Public Works Director Koellerineier introduced
Clean Water Services Water Supply Project
Manager Tom VanderPlaat who presented a
PowerPoint on the transfer process for the Hagg
Lake Dain Raise Project.
Mt.VarnderPlaat said dae Hagg Labe Project is
currently a federal facility but the goverment is
looking at transferring it to local control. This
would remove a substantial amount of cost and
time on potential projects such as raising the darn
level to help meet the future demand for water in
the Tualatin Basin. He said title transfer means
ownership of Hagg Lake, the dam, btuldings, land,
easements, rights, legal liability, regulatory
requirements and other elements.
Public Works Director Koellermeier said a
decision is before the Council whether or not to
remain n the Tualatin Basin Water Supply project.
He distributed a third amendment to the Joint
Funding Agreement for IWRM Water Supply
Feasibility Study for Council review. This
amendment commits Tigard and the other
partners through die next project phase,including
the title transfer of Hagg Lake.
Public Works Director Koellermeier said he had
concerns about spending more money on a project
that the City has yet to decide whether to remain in
or not. He said if die City Council or IWB takes
no action it would eliminate diem as participants.
He said that while the amendment funding the
next project phase requires coirumitmdnt from
Tigard in July or August, the first payment would
likely not be due until November. If the City
decides not to go forward within that tune period
they could terminate before the payment is made
Tigard City Council Minutes - June 19,2007 2
Agenda Item Discussion & Comments Action Items (follow up)
uld be distributed among die
and prior shares wo
remaining partners.
Public Works Director Koellerrmeier said the staff
recormmeridation is to remain in the partnership at
this time, especially if this can create a west side
water source.
Mayor Dirksen said Tigard would have no interest
in the tide transfer to local control if there is no
darn raise.
Cotmcilor Woodruff asked if the City could
participate on a quarter-by-quarter basis. Public
Works Director Koeller racier said that it could.
In response to a question from Councilor
Sherwood, Mr. Koellerineiet said flus partnership
alone will not meet Tigard's overall water needs.
Mayor Dirksen said that Tigard does not have an
opportunity to get all of its water from the other
primary choice (partnering wida Lake Oswego).
Mr. Koellermeier agreed, saying, "The only option
that would meet all of T'igard's future needs from a
single source is the Willamette River."
Councilor Buehner said she would feel
uncomfortable making a decision without advice
from a lawyer regarding die transfer of legal
liability. She said she was surprised that other
jurisdictions have not yet sought this information.
She asked if cities would be indemnified for any
liability for things occurring prior to the transfer.
Mr. Koellermeier said he wound get an opinion
frorn d1e City Attorney on whether it could be
negotiated into the contract.
3. Receive Update Mayor Dirksen noted drat ODOT Region 1 City Manager Prosser will
Oil Highway 99W General Manager,Jason Tell was in the audience ask Finance and
Cotridor for the next item, Agenda Itern No. 4, and he Information Services
Irnprovement and invited him to join in this discussion. Departrment Director
Management Plan Sesnon to research how
Engineer Duenas thanked the citizens for their much payroll tax is paid to
involvement in the I Iighway 99W Corridor Study Tri-Met from die Tigard
Project which is now at a decision phase. He gave area.
Tigard City Council Minutes - June 19,2007 3
Agenda Item Discussion & Comments Action Itexns (follow up)
a PowerPoint presentation and discussed the
project tnneline and goals,which include:
• Identify transportation and land use needs
along the corridor.
• Develop solutions for 99W that help to
accoirunodate regional and local travel.
• Develop solutions for Highway 99W that
balance the different modes of travel and
provide for direct, safe and efficient
connections between the different modes.
• Reduce reliance on die motor vehicle as a
mode of travel using Highway 99
• Ensure that solutions enhance the livability
of the City of Tigard and the surrounding
area.
A copy of the PowerPoint presentation is on file in
the City Recorder's Office.
Mr. Duenas introduced die three concepts, noting
that each alternative cornes with trade-offs. The
three concepts are:
• Concept A—Partial widening (Metro
Regional Transportation Plan calls for
widening to seven lanes from I-5 to
Greenburg Road)
• Concept B—Access Management
• Concept C—Full Widening (Seven lanes
dnroughout the corridor)
He gave the criteria for evaluation and noted that
all concepts contain the same enhancement along
the corridor. He said Concept B was rated best for
pedestrians. Concept B is also best for bicyclists
and for mass transit. Concept C is best for motor
velhicles.
Mr. Duenas asked Council for their input on the
concepts.
Councilor Buchner said the concepts appear to be
similar to some that were developed 15 years ago
but not built. She noted that the frontage roads
drat used to be along 99W were closed by ODOT.
Tigard City Council Minutes - June 19,2007 4
Agenda Item Discussion & Comments Action Items (follow up)
Councilor Buehner noticed drat none of die
options include frontage roads. Engineer Duenas
said frontage roads are not off die table.
Mayor Dirksen said that back-age roads would
consolidate driveways but still provide access from
die fust developed area.
Councilor Wilson said he agreed-wide other
Council members speaking tonight and hoped to
combine this wide land use planning and access
management. I Ie stated dlat if the road between
Fanno Creek and 217 was connected, a lot of
traffic would be relieved from 99W.
Councilor Wilson said bike pad-is were seldom
used and not cost effective. He suggested coining
up with a bike network that is off-line but parallel,
and not having a bike lane on every arterial.
Councilor Wilson asked how much is generated
for Tri-Met from Tigard payroll taxes. He said
Tigard needs to push for better bus service by
either having Tri-Met redistribute or by operating
our own private service.
City Manager Prosser said a meeting was held with
Tri-Met in the past and reasons given for die
service level were fuel costs and the lack of our
own post office; 9722')is actually part of Portland
and funds are distributed by zip code.
City Manager Prosser said he would request drat
Financial and Information Services Manager
Sesnon obtain financial figures from Tri-Met.
4. Meeting widh ODOT Region 1 Manager Tell said he was
ODOT Region 1 surprised at how Tigard's City Council is thinking
Manager,Jason about inplernentation and he was impressed with
Tell their effort at seeking solutions to issues raised.
Councilor Sherwood asked Mr. Tell what dings
can be done to obtain more federal funding.
Region Manager Tell suggested taking die study
and focusing on specific projects that can take
advantage of opportunities:
Tigard City Council Minutes - lune 19,2007 5
Agenda Item Discussion & Comments Action Items (follow up)
• Reprogram MTIP funds
• Federal Reauthorization Bills are coining
up in 2009 and Tigard is in a good
position to talk to lobbyists and
congressional offices.
• Reach out to legislators for state funding
bills.
Councilor Woodruff stressed that Highway 99W is
the major road to the central coast and is a very
well-traveled road. Region Manager Tell said he
only has $17 million per year for modernization.
He suggested that Tigard work with ODOT
during the next round of STIP updates. He said
Tigard can snake the argument that they are
snaking a local effort (gas tax) to help solve their
transportation problems.
Councilor Wilson asked, "Are projects not on the
highway right of way—but that help the right of
way— ever considered?"
Region Manager Tell said. "Yes,if it can be clearly
dernonstrated that a project is equal to or less than
the hnprovernent to the state road." He said if
there was a specific quantifiable project in mind,it
can be submitted.
Councilor Buchner said she was concerned that
the legislature did not pass a state gas tax. She
asked if ODOT could help educate the public on
how far behind on road improvements the State is.
Mayor Dirksen said another project that is not a
99W project but that would help with 99W traffic
is the I-5/ 99W connector. IIe said Tigard
supported it at this time but would be less inclined
to support it, and possibly would oppose it, die
farther south it slides.
City Manager Prosser asked if Tigard
representatives should be contacting the
Transportation Commission directly. 'He asked for
suggestions on preparing the most effective
presentations for d-ieir consideration.
Tigard City Council Minutes - June 19,2007 6
Agenda Item Discussion & Comments Action Items (follow up)
Region Manager Tell said the most important thing
is to be ready with written requests when the time
for input comes. Ile said he was pleased that
Tigard's Council is aware of opportunities and is
working on them.
At S:35 a break was called by Mayor Dirksen.
Council carne bath in session at S:45 p.m.
5. Consider Long Range Planning Manager Ron Bunch gave a
Amendment to brief staff report on an amendment to the
Affordable affordable housing fee assistance fund guidelines.
Housing Fee This amendment adds a provision allowing funds
Assistance not allocated during a budget year to be donated to
Program the Cointnunity Housing Fund of Washington
County. He said if Council desired, a condition
could be added requiring funds to be spent in
Tigard.
Councilor Sherwood said she dislikes putting
unspent money back into the general hand when it
was appropriated for affordable housing. She said
there is a shortage of housing and the shelter is
hall.
Ramsey Weit, Community Housing Fund
Executive Director,was present. He said the
Community Housing Fund is a non-governmental,
501(c) (3) agency that helps local governments
provide housing choices to working families and
those on fixed incomes.
He thanked the City Council and Associate
Planner Roberts for leadership in the affordable
housing arena and for the City's progressive tax
policy. IIe said he hopes Tigard's downtown
provides a range of affordable housing.
Council consensus was that they agree with this
proposal to amend the affordable housing
guidelines to allow hands not allocated during a
holding year to be donated to the Community
Housing Fund of Washington County,with the
stipulation that this money be reserved for projects
located in Tigard.
"Tigard City Council Minutes - June 19,2007 7
Agenda Item Discussion & Comments Action Items (follow u
6. Receive Police Chief Dickinson and Business Manager
Briefing on Imdieke introduced this agenda item. Mr. Iindieke
Proposal to said staff met with the Tigard Chamber of
Create a Commerce, Chamber Business Advocacy Group,
Commercial Rotary,Tigard Triangle,Washington Square and
Crime Unit and others to present a proposal to create a
Use an Increase in Coil mercial Crone Unit,paid for by a Business
the Business Tax Tax increase. j Ie reported that the response
to Fund the new received was favorable with no group expressing
Police Dept. Unit opposition. Suggestions were made, including one
to specify that revenues raised be earmarked for
this use.
Business Manager Imdieke discussed the current
business tax basis and Scenarios 1-5.A copy of the
"Business Tax Rate Alternatives Pros/Cons" list is
in the City Recorder's office.
In response to a question from Councilor
Shenvood, Mr. Imdieke said home-based
businesses are included.
Council discussed the pros and cons of each
scenario and the consensus was for Scenario #2.
Business Manager Imclieke said the City should
consider changing this into a business license since
some businesses requested a "certificate" useful
for other purposes. City Manager Prosser noted
that ii instances where the City has problem
businesses, a business license that could be
revoked could be considered regulatory.
City Manager Prosser noted that the creation of
the Commercial Crime Unit would require
amending the Tigard Municipal Code and the Fees
and Charges Schedule. IIe said it also requires a
budget amendment to appropriate the new
revenue and establish spending authority.
Police Chief Dickinson said staff will come back it
August with a proposal for Council approval.
Tigard City Council Minutes - June 19,2007 8
Agenda Item Discussion & Comments Action Items (follow up)
7. City Center Mayor Dirksen recessed the City Council and
Advisory called the meeting of the City Center Development
Comnrnission Agency to order. Deputy Recorder Krager called
(CCAC) the roll.
Presentation on
Urban Renewal City Center Advisory Commission member
and Marketing Suzanne Gallagher gave a PowerPoint presentation
and on branding the urban renewal project. She
Corrununications stressed the unportance of creating a consistent
visual image and suggested that a logo, tagline and
style guide be developed to market the urban
renewal area. She said this logo would:
> Establish immediate recognition of the urban
renewal project
> Create One Voice identity for all
communications
> Support the City of Tigard logo
CCAC Member Gallagher said her committee
suggested "Renewing the Ieart of Tigard" as a tag
line/slogan idea.
Councilor Wilson expressed agreement with the
idea of a focused presentation. I-Ie said he would
prefer to see Tigard aim for a large master plan
project with enough critical mass to spur
development in the commercial area. I Ie suggested
lookiig beyond Portland,even nationally, for
potential developers.
I
Councilor Wilson presented slides of maps
showing demographics and high tech cluster
locations in the Waslvngton County area. He said
Tigard was favorably located and in a position to
package this information to developers.
Mayor Diiksen asked Ms. Gallagher if the logo
idea was solely for the urban renewal district or if
it could be used to identify Tigard at the gateways
into the city. I Ie asked if dnis was a corporate logo
for die CCDA. Ms. Gallagher said diat it-vas.
Councilor Sherwood said, "We just spent a year
and a half developing a new logo, colors and font.
I'mn reluctant to spend mnore time developing
another logo. We're not just selling the urban
renewal district, but the-whole city."
Tigard City Council Minutes - June 19,2007 9
Agenda Item Discussion & Comments Action Items (follow u
Councilor Woodruff expressed appreciation for
the citizen committee's-,vork and enthusiasm but
said it was important to get information from the
consultant about what would get the attention of
the people the City wants to attract.
City Manager Prosser said Tigard needs to
determine what our market is and then ask what
can be done to build on the existing city brand.
He said a consultant had been hired to help with
this definition and that working on a new logo for
the downtown may be premature.
Councilor Sherwood mentioned dle recent tour of
Port Moody, Canada that she, Councilor Wilson
and other local government representatives
attended. She suggested that another tour be
arranged so that CCAC members, business owners
and others from the Tigard area can have the
opportunity to visit Port Moody.
Councilor Wilson said Port Moody is a suburban
cominunity similar to Tigard in size and proximity
to larger city that has done high density well,with
duality construction.
Former Downtown Task Force Member Lisa
Olson noted that the word, "heart" was often used
to describe the downtown area. She reiterated die
need for cohesive,professionally designed
marketing materials.
Community Development Director Coffee
referred to his prior experience with two
redevelopment projects—one in Corvallis,which
attracted the largest shopping center developer in
the counti:y, and one in Lake Oswego. He stated
that it wasn't the logo that brought deem in;it was
the fact that they had soinedning to offer a
developer and die developer could snake money.
Mayor Dirksen thanked the CCAC members for
thew:input. He said this would be revisited in
conjunction with the marketing effort.with the
consultant.
R
Tigard City Council Minutes - June 19,2007 10
Agenda Item Discussion& Comments Action Items (follow up)
Councilor Wilson asked Community Development
Director Coffee to brief Council on the economic
consultant's scope of work.
Community Development Director Coffee said
Dave Leland's scope of work includes assessing
the Downtown hmproveiment Plan and the
components of the Urban Renewal Plan in relation
to current and future market conditions. He said
Mr.Leland is one of the foremost experts in his
field.
City Council At 10:26 p.m. the City Council was reconvened for
Reconvened discussion of two additional items. Cita,Manager
Prosser asked Council if there wasinterest ul
sending two City staff people along with display
materials for a booth at die National League of
Cities Conference in New Orleans.
Council consensus was not to do this.
S. Executive At 10:31 Council entered into an Executive
Session Session to discuss real property transaction
negotiations under ORS 192.660 (2) (e). Executive
Session ended at 10:36 p.m.
9. Adjournment The Council meeting was adjourned at 10:36 p.m. Councilor Woodruff made a
motion to adjourn and
Councilor Sherwood
seconded.
The motion was approved
by a unanimous vote of
Council present.
Councilor Sherwood Yes
Councilor Wilson Yes
Councilor Woodruff Yes
Mayor Durksen Yes
Councilor Buehner Yes
Tigard City Council Minutes - June 19,2007 1 1
G�
Carol -ager,Deputy City Recorder
Attest:
Mayor, -1 f Tig"a�rd
Date: o; ' C
Tigard City Council Minutes - .Tune 14,2007 12