Loading...
City Council Minutes - 12/16/2008 Agenda Item No. m Meeting of 14 iVaAjj Q.% ;00 City of Tigard Tigard Business/Workshop Meeting Minutes TIGARD CITY COUNCIL&LOCAL.CONTRACT REVIEW BOARD(LCRB) MEETING DATEMME: December 16, 2008 Business/Workshop Meeting MEETING LOCATION: City of Tigard- Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 7:11:30 PM Mayor Dirksen called the meeting to order. Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Also Present: Library Director Barnes,Police Chief Dickinson, City Engineer Duenas, Public Works Director Koellermeier,Assistant to the City Manager Mills, Assistant City Manager Newton, City Manager Prosser, City Attorney Ramis, and City Recorder Wheatley 7:11:K PM WORKSHOP MEE 77NG 1, DISCUSS QTY OF TIGARD'S 20-YEAR FACILITIES PLAN Public Works Director Koellermeier introduced Mr. Paul Boundy, LRS Architects. LRS Architects developed the City's 20-Year Facilities Plan 7:1.2:34 PM Mr. Boundy's presentation is highlighted on.PowerPoint slides; a copy of the presentation (Summry Report- City of Turd-Draft- Tuutyy Year City Facility Plat is on file in the City Recorder's office, TIGARD CITY COUNCIL/LCRB MINUTES - December 1.6,2008 City of €gard}Y YY V 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 wwwxigard-or.gov J Page 1 of 19 7:35:36 PM Councilor Woodruff noted that many of the calculations and assumptions contained in the Plan are based on the population. In 20 years,the Plan.anticipates 17,000 additional people. He asked if this was based on infill or annexations? Mr. Boundy responded that the basis for this number was provided by the Planning Division. There is some density occurring; however,it is not a significant amount. Perhaps in twenty years we will be begin to see the higher density with mass transit occurring. The ratio is projected to be lower for the next twenty years than it was in the previous twentyyears. Mr. Boundy said they were attempting to be conservative, but not overly conservative. 7:36:50 PM Councilor Buehner questioned, in the short term,if the Police Department was moved to the Public Works Building,would we continue to have Court in the City Hall facility? Mr. Boundy said the thought now is to leave the court in the City Hall building for the short term. The short-term proposal is to address the Police Department's issues with minimal cost. Whether to move the court in the short term needs to be analyzed. Councilor Buehner noted the Town Hall seems to be in use almost all of the time and with the increase in population, it is likely the court will need to increase its hours, and hearings officer proceedings,etc. Mr. Boundy said eventually the court should be relocated and become a specific court facility. Councilor Buehner said this should be evaluated at the same time the City reviews whether to increase the types of cases for the court. 7:39:31. .PM Mayor Dirksen asked City Council members to express their general reaction to this draft document; i.e.,the timeline, scope and priorities. 7:39:56 PM Councilor Wilson advised he had a concern similar to Councilor Woodruff regarding the population projections. During the 1990's there was a.massive amount of growth because land was available. This has now stopped. He said the numbers for the City of Portland for last year showed that it did not grow at all. He questioned whether it is reasonable to project a growth rate of 1.5 percent a year. On the other hand, annexation of Areas 63 and 64 could occur. 7:41:13 PM Councilor Wilson said he had heard the suggestion that the Public Works yard should be moved from the downtown. He agrees that a yard is not consistent with our Downtown Plan. He was disappointed to see the Police Department move to the vacated property with functions that are similar; i.e., evidence storage,vehicle storage/maintenance. He said this area might be better used for private development. Assuming that the Fire Station will remain at its location,he asked if there would not be enough space for the Public Works yard? Mr.Boundy said there is about 13 acres of need and the current site is about 7-1/2 acres. TIGARD CITY COUNCIL/LCRB MINUTES - December 16, 2008 w ...of X and 125�SW IX13 Blvd.,Tigard,OR 97223 503-639-4171. www.tigard-or.gov . P � � Cy or.gav ( Page 2 of 19 7:42:59 PM Mr. Boundy said the basic space needs projections were not based only on population growth. Councilor Wilson said he would prefer to see City facility space needs be addressed by building vertically,if possible. He asked Police Chief Dickinson if it would be feasible to move some of the police functions,such as evidence storage,with Public Works. Councilor Wilson would like to see the office-oriented functions of the Police Department remain on the current campus. He agreed that the Police Department needs should be of higher priority. 7:44:19 PM Council President Sherwood said she believes in planning for 20 and 30 years. The Plan will cost a lot of money and should be "Plan A." She said we should be practical and develop a "Plan B" to provide options. 7:45:15 PM Councilor Buehner said she is in favor of the Plan. When the City built the current City Hall complex,they went "cheap." It was originally planned to put the infrastructure in place to build a second floor; but,in the effort to keep the cost down,this additional infrastructure was removed. This has made vertical expansion impossible. She is concerned that, as we plan,that we make sure that we do not think"cheap" because u7 the long run,it will end up being more expensive. Had the City taken the time and spent a little more money in the 80's,we would not be in the limited situation find ourselves. 7:46:35 PM Councilor Buehner said she agrees the Public Works facility and Police vehicle storage and servicing should be moved from the downtown.. Police office staff should be close to City Hall. 7:47:21 PM Mayor Dirksen said one of the current goals for the downtown area is to redevelop the Public Works yard to create a catalyst project. The first priority would be to seek anew site for Public Works and this process needs to begin now if this is to be achieved in the next five to ten years. He referred to the population estimates; he agreed with Councilor Wilson that it is difficult to anticipate what will happen in the future. In the last year,Mayor Dirksen has taken part in discussions with Metro regarding what is to be expected for population growth in the next 20 years. Metro is basing most of their decisions on projections that we should anticipate an additional million people in the Portland metropolitan area. In Washington County, this will mean about 400,000 additional people in the next 20 years. Mayor Dirksen said the projections in the Facilities Plan appear to be in keeping with what Metro anticipates will be Tigard's portion of that growth. 7:50:45 PM Councilor Woodruff said we should start educating people since this represents a huge cost. There must be community buy-in as to whether this should be a priority in the short- and long- TIGARD CITY COUNCIL/LCRB MINUTES— December 16, 2005 City of ligaxd 13125 SW Hall B1vdF,Tigard,©R 97223 1 503.639-4171 1 www.tigard-or.gov I Page3 of,i9 run. Council President Sherwood recalled that it took three attempts for voter approval to build the current city hall. She agreed it would take a long education process for buy-its. 7:52:.29 PM: City Manager Prosser said the proposed Facilities Plan under review tonight is a draft document. It was created because we need to look at city needs holistically so as issues come up, we do not choose a path that cuts off a long-term option. He summarized what he has heard during the City Council discussion: • Look at potential vertical use of space. Identify options; i.e.,Plan A and B • Educate the public with emphasis on the needs for the Police station • To get a Police station.,we need to first deal with the Public Works issue and this must be part of the information to get to the public 7:54:02 PM In response to a comment by Councilor Buehner, City Manager Prosser said it has long been the City's plan that the old public works yard would be made available for redevelopment. One of the policy issues the City will need to resolve is whether to place this property on the market to get full-market value or should the property be offered at a lesser value in exchange for the type of development on that parcel that will support and"spark" activity downtown. This will become a significant policy question. 7:54:55 P.M. Mayor Dirksen added that another option would be to retain the old public works property ownership and enter into a public/private partnership with a developer,which would give the City an opportunity to have a say in what the development will be for a catalyst project to show people what development in the downtown could be like. 7:55:36 PM_ Mayor Dirksen said it is clear that the first priority will be to move the Public Works facility out of the downtown so the Police Department can be moved. This would be a single process. The rest of the Facilities Plan is good for a placeholder, but as time goes by and things change,the Plan will certainly not look as it does now. 7_:56:21 PM_ Public Works Director Koellermeier said he has made note that the Council desires that staff consider more vertical building, develop options, and that the short-term direction is more clear than the long-term. He said staff would consider the above as the final Facilities Plan document is prepared. The Plan will be brought to the City Council for final adoption. Elements of the Plan have been forecast into the five-year financial plan. Council heard Aged ImemNo. 3 at this tiny-- 7:5 7:4 5 PM TIGARD CITY COUNCIL/LCRB MINUTES — December 16,2008 City of Tigaxd 13125 SW ELU Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 4 of I9 3. STATUS UPDATE ON BARROWS ROAD BRIDGE REPAIR City Engineer Duenas introduced: • Kathy Lehtola,Washington County Director of Land Use and Transportation • Greg Clemons,Washington County Operations Engineer In July City Council directed staff to move ahead with a cost-sharing arrangement to replace the existing Barrows Bridge,which is in a severely deteriorated condition. This direction was based on the supposition that the replacement structure would carry full traffic loads for a 20-year lifespan. Since then,the County has done more investigations and determined that the replacement bridge would last for only five years. The issues now are whether we should move ahead with the replacement structure, should the City participate, and should the City accept jurisdiction of Barrows Road in conjunction with Beaverton based on those new findings. 7:59.56 I'M County Operations Engineer Clemmons reviewed a PowerPoint presentation illustrating the problems with the bridge. A copy of this presentation is filed in the City Recorder's office. The problems were defined for the following,with photographs showing the existing conditions: + Wingwall settlement and erosion • Endwall decay • Piling decay • Offset pile cap 8:04:5_7 PM County Operations Engineer Clemmons reported on the complications associated with the bridge repair: • Summer Creek requires a high-level of permitting requirements, • Beaver dazes are raising the water level, • Barrows is classified as a County local road, which means it is at the lowest priority • Davies Road improvement is the ultimate, long-term solution (this improvement is 10 to 15 years away), • Subgrade soils are extremelyweak, • The deck is a monolithic slab,which was nailed in (not considered the best of construction practices). 8:07:55 PM Options: • Repair the existing structure + New permanent bridge ($1-2 million estimate) • New single-lane temporary bridge (5+years) • New double-lane temporary bridge (5+ years) • Closure TGARD CITY COUNCIL/LCRB MINUTES - December 16,2008 Giry of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www,tigard-or.gov I .Page 5 of 15' $:09:56 PM Recommendations: • New double-lane temporary bridge • Longitudinal Glu-Lain bridge (light weight,doesn't require a crane to lift) • Timber footing • Cost- about $150,000 County Operations Engineer Clemmons reviewed how the temporary double-lane bridge would be constructed. The abutment system is the limiting factor with regard to the temporary bridge being viable for about five years. He and City Engineer Duenas reviewed some possible reinforcement solutions that could mean the bridge would last for a longer period. Mayor Dirksen said he feels it necessary that we come up with a solution that will last until the Davies Road realignment is completed. Closure of Barrows Road is not an option. Finding a solution might be more expensive than the current proposed double-lane temporary bridge. He suggested retaining the concept of the three-way partnership among Tigard,Beaverton, and the County with the cost being shared equally. Councilor Wilson agreed with Mayor Dirksen. The City heard from many citizens who were concerned about the closure of Barrows Road. He supported a solution that would last for at least ten years accompanied by encouragement for the Davies Road realignment to be done within these ten years. Mayor Dirksen said even if this solution were to only last for five years with the City's investment of$50,000 and this would translate to a.cost of only$10,000 per year. This would probably be worthwhile even if this were all we could do now. In response to a question from Council President Sherwood, County Operations Engineer Clemmons said the bridge would be,closed for three weeks while the repair is done. City Engineer Duenas said five years would buy us enough time to look at improvements to 135`x' Avenue and Walnut Street (signalization and widening). Mayor Dirksen said the five years would also give us time to identify a solution. Councilor Wilson referred to impacts to the new intersection at Barrows and Murray along with potential impacts to Albertson's and the cuts-de- sac created on two roads. Councilor Buehner agreed this would become a major traffic issue. Councilor Woodruff said he appreciated the significant work the County and City Engineer have done on this matter. He said it is unfortunate we are still dealing with this since he thinks we have communicated to residents that a solution was selected. People who are directly impacted believe this is being resolved. He agreed with Mayor Dirksen's suggestion to make the fix last a little bit longer,even it costs a little more so we can be true to what we have already told people. In response to a request by Mayor Dirksen, County Director of Land Use and Transportation Lehtola said she believed everyone had entered into the solution to the Barrows Bridge repair in good faith. She reiterated that County Operations Engineer Clemmons feels comfortable that the proposed bridge will last five years and could last for ten years. This will be a temporary fix; TIGAR.D CITY COUNCILACRB MINUTES - December 16, 2008 ,�;rr•.-.= �,v,»"w,...wwe.w ,,,... __r-v:.--,.;,mu-�.,*a.�H-,-_...:x„mkrra,.,�:.,aa.w.�:r;---rM-v,,,_ -a:.,-a_ ,_: tir,wno-k u,,.e«..;r.::__er.;..vr.:e;,..xu:��,n....;.,�nwx.nMw*„��..c...rm City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639-4171 1 wwwxigard-or.gov I Page 6 of D Davies Road needs to "go through." She said when she was talking with Mayor Drake about funding through the economic stimulus package; the Davies Road project would not be ready in six months. However, if there were funding available in mid-term.(two years), Beaverton might be able to get the Davies Road project funding. County Director of Land Use and Transportation Lehtola agreed that they need to try for the longer-terra solutions. In response to a comment by Council President Sherwood,Mayor Dirksen said he would recommend a weight limitation on the bridge so it would extend the life. County Director of Land Use and Transportation Lehtola said trucks are already limited,so that would not be an issue. Councilor Buehner said she was concerned because of the number of years the Murray Extension was delayed,which was at least ten years. She supported planning for a longer-term solution. Mayor Dirksen said he would be talking to officials at the County and City of Beaverton in the near future to see if we could come to an agreement on this matter. Agenda.Item Na 2 uns mueued by the City Cor and at this tim 8:23:03 PM 2. DISCUSS WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) STRATEGIC PLANNING Library Director Barnes advised this is an information item, which ties in with long-range planning (five to ten years before any action would be taken). The County hired a consulting firm from Kansas City to explore funding options. Recently the city managers and library directors attended a meeting to discuss the options with a goal for stable funding in the future. City Manager Prosser advised one of the reasons behind the study was that the County Cooperative Library System wants to have a roadmap for the future. There are concerns about stable funding. Before Measure 50 a library levy was renewed on a regular basis by County voters. Once Measure 50 passed,this funding was rolled into the County permanent rate. There were operational levies presented to the voters in 2002 and 2004 and both were unsuccessful. In 2006, a four-year operational levywas approved,which will take us through 2010. There is a plan for a renewal levy on the November 20 10 ballot. The options presenting in the strategic planning funding represent ways to achieve stable funding. City Manager Prosser explained that at the WCCLS Executive Board workshop four options were identified: 1. Special library district 2. County service district 3. Alternative tax to replace the local option levy 4. Transfer all libraries to the County as a new Department in the County TIG.A.RD CITY COUNCIL/LCRB MINUTES - December 16, 2008 ..Nh.._ " City of Tigard 1.3125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-3or.gov I Page 7 of 19 Of the four options,the two that received the most interest were: 1. Researching the creation of a special library district and possibly a separate elected board 2. Creating a County service district and the County Commissioners would be the Board for the service district. These two options would work in terms of achieving stable funding. City Manager Prosser said the future of County services is the larger issue. There is a concern that if we look at forming a special library district or even a County service district, we are starting to split off County services into separate operating entities. What does that say about the future of core County services including those services received by County residents who live within cities? This review is at a very early stage. Staff brought this before the City Council, so the Council is aware that this is moving forward and to raise the larger issue noted above. If the City Council has concerns,staff can bring those issues forward. City Manager Prosser requested City Council direction. 8:28;55 PM Councilor Wson said he has some concerns. I-l"is said that while is aware that the City is part of a cooperative, his perspective has been a little more parochial in that "this is our library,we built the building, it's on our campus." He said he has been to the Beaverton library to attend a meeting; however,he does not recall ever having gone to any of the other libraries. Councilor Wilson said he understands the need for stable funding, but in some ways all of the solutions are far worse than the problem they are attempting to solve. As an example, the report says that Tigard staff was paid higher than the other jurisdictions,so the report advocated raising an extra $2.4 rnillion to operate the libraries as a County function. Councilor Wilson said this "would just be money down the drain." Tigard has worked hard to make its Library a nice facility and he would not want to give up local control.' Council President Sherwood said she felt the same way as Councilor Wilson. She compared it to our area's school district,where voters have supported the schools locally. If you place an "equalizer" across the County,then it would possibly take away from our Library. Council President Sherwood said she did not like the comparison of Tigard's Library to other jurisdictions. "What we have...done is what our citizens want. They want the professional staff, they want the hours,they want the building...I was a little disturbed to think that we would be suddenly helping subsidize by using our votes across the County to help other libraries... " She acknowledged the benefits of WCCLS with regard to operating revenues. 8:31:29 I'M Councilor Buehner asked if any thought was given to discussing the possibility of less County control and more local control. City Manager Prosser advised that with the two proposed service district options,they could be structured in a variety of ways. There could be a special service district so it is similar to the Multnomah County Library Service District with all the libraries controlled by a separate elected board. At the opposite,you could probably fit our TIGARD CITY COUNCIL/LCRB MINUTES- December 16, 2008 City of'Tigard F13125 SW Hall Blvd.,Tigard,OR 97223 ry 503-639-4171 www.tigard-or.gov ..I Page 8 of 190V �....a , existing structure or something very similar to it into that special district umbrella. As we discuss this further, CityManager Prosser said Tigard staff would likely argue very strongly for the local control. He said, "What I am hearing loud and clear... is that we would definitely be arguing for local control... " 8.3314 PM Library Director Barnes said the County Service District is the option where there could be opportunity for a spectrum of how library services are provided. She added that there appeared to be no interest in exploring an alternative tax as another funding source. Library Director Barnes said that they are aware that Tigard residents currently have a higher tax burden for library services than the urban unincorporated areas surrounding the city. Much discussion still needs to tape place. Clackamas County just formed a library district;there might be things we could learn from them. 8:35:26 PM_ CityManager Prosser said he was very surprised about the Board's disinterest in looking at an alternative funding source. From his perspective,if the issue is to obtain stable funding,this should be the first option to consider. During the discussion among his group at the Board meeting, there was concern that an alternative funding source meant a sales tax but City Manager Prosser stated an alternative funding source does not necessarily mean a sales tax- there are other options. 8:36:50PM Councilor Buehner referred to the option about having the library services entity supervised by the County Con aissioners. She said the Commissioners are already busy with their current span of responsibilities and this does not seem to be a preferable path to consider. Library Director Barnes advised that the County Board has jurisdiction over the WCCLS at this time. 8:37:36 PM Councilor Woodruff said that many people in Tigard take pride in their library and he would not want to have anything communicate Haat this is not considered a City asset and has been transferred to the County. He supports stable funding but he wants to see the Tigard Library Director be accountable to the City Manager who in turn is accountable to the City Council. 8:38:09 PM Councilor Wilson referred to alternative sources of funding and the County's General Fund money. He noted concern that the County might allocate this money to other uses and shift it to rural areas more than they are doing now. The County acknowledged ki their report that cities are "losers in library services." He said to "guard that existing General Fund source." TIGARD CITY COUNCIL/LCRB MINUTES - December I6,2008 City of Tigard 13125 SW Hall Blvd.,Tigard,Olt 97223 1 503-639.4171 1 www.tigard-or.gov I Page 9 of 19 8:39:05 PM Mayor Dirksen commented that in Tigard, Tualatin, and Beaverton,the city libraries are closely associated with each City's identity. He speculated that this is also the case with other cities and their relationship with their libraries. He said he was opposed to losing this. He supported finding a stable source of funding encouraging County residents to equally support libraries (which is not currently the case). He acknowledged the issue is complex but eventually will need to be resolved. 8:40:34 PM City Council meeting recessed. 8:46:36 PM City Council meeting reconvened.. Mayor Dirksen announced that the agenda would be reordered. Agenda Item Nos. 5 and 6 will be heard next. 5. DISCUSS COUNCIL DAIS City Recorder Wheatley presented the staff report regarding reconfiguration of the City Council dais in Town Hall. Two options were explored: • Raise the dais. • Remodel the existing desks by lowering monitors and a privacy facade in the front. This configuration would be done in such a way for better camera angles as well as providing the audience with better visibility of the people seated at the dais. If the dais is raised, one desk would be removed to accommodate ADA requirements for a ramp. In addition,the audio/visual wiring would need work adding another$10,000. Mayor Dirksen said he understood that the reason for raising the dais would be to improve the electronics. He said he was not interested in raising the dais just for the sake of raising it. He said it might not be a bad idea to look at remodeling the desks. Councilor Buehner commented on the amount of wiring under the Mayor's desk and suggested looping at redoing this. Councilor Wilson said lowering the monitors would help the public view the City Council better. However,this is not a high priority compared to improving the electronics. At some point the desks need to be repaired or replaced. TIGARD CITY COUNCIL/LCRB MINUTES - December 16, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I ,rage 10 of 19 After discussion, the City Council said if some of the improvements to the desk structure could occur when electronic improvements are done, then this could be considered. However,there is no need for any major remodeling. 6. DISCUSS TOWN HALL ELECTRONICS IT Specialist Myers presented the staff report. If the dais is remodeled,then the wiring would be entirely redone including running all of the wires under the floor. In response to a question from Mayor Dirksen,IT Specialist Myers advised past problems with the system have been less with the system itself and more with the need for training control room operator's. With the system upgrade a lot of equipment was added The design engineer has evaluated and adjusted the systems settings several times. Mayor Dirksen asked if the room could be set up so meeting participants could use wireless microphones as a cost-effective alternative. IT Specialist Myers said he did not believe this would be cost effective for the current system,which is "maxed" out with twelve hardwired and four wireless microphones. 8:57:00 PM IT Specialist Myers reviewed the solution planned to address microphones for workshop meetings. There would be a single conduit housing the microphone wires that would run to the center of the room so 12 microphones designed to be used with the system would be activated. Funding is available to do this. 8:58:2$PM In response to Councilor Buehner regarding the life of the current sound system,IT Specialist Myers explained the system was designed to be long lasting and then upgraded as needed by adding pieces to the system. Discussion followed on table configuration for workshop meetings. The Council's preference is to have tables set up in the center of the room. 9:00:45 PM City Manager Prosser summarized the direction from the City Council. There is to be no reconfiguration or alterations to the dais at this time. Staff is to proceed with the proposal for the single conduit line for wires for the workshop setting and to use 12 microphones designed for the current system AFda Ite nNo 4 vas lard at this tar 9:01:18 PM 4. DISCUSS URBAN/RURAL RESERVES Councilor Buehner advised that Assistant Community Development Director Bunch also had information on this item; she expressed reluctance to discuss this item in much detail now. The next Urban/Rural Reserves Committee meeting is January 8,2009;therefore, there is no opportunity for a City Council discussion between now and the 8`'. TIGARD CITY COUNCIL/LCRB MINUTES - December 16, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 ,c1 www.ugard-or.gov 1 Page 11 of 19 Councilor Buchner reported on the discussion at the last Urban/Rural Reserves meeting: • Population numbers will not be available until April. This puts the Committee in a bind with regard to good decisions because it will not have sufficient information. • Four jurisdictions presented information on their aspirations. Tigard is on the agenda for the next meeting. Councilor Buchner said she needs to meet with Assistant Community Development Director Bunch to prepare Tigard's presentation. Mayor Dirksen said he spore to Metro Councilor Hosticka about the population numbers. The population numbers available were the result of a study for a certain point in time and were not intended to be used as the definitive set of numbers for future considerations. Councilor Buehner said this was not how it was presented to the Committee last June. She said"we were not asking for a specific number, but for a relative range of numbers. The only numbers that have been released are based on zero expansion of the Urban Growth Boundary and changing the growth patterns from historic to placing the majority of future growth in Multnomah County" She said this does not make sense. 9:05.32 PM Mayor Dirksen said he has heard that different jurisdictions have different feelings about the Urban/Rural Reserves Committee's process. He recommended that Councilor Buchner take the opportunity at the next meeting to express concerns. He said"... I think you have been encouraged to send an email to all of the members...so your concerns would be considered at the next meeting." He asked Councilor Buehner to look for a consensus or a majority of the Committee members who desire to slow down the process so the elected members of the Committee would have an opportunity to consider options. Mayor Dirksen recommended that the City Council acknowledge to Councilor Buehner that she has their confidence and give her the authority to make such a recommendation. Then,after a vote,the proceedings would continue in accordance with the will of the majority of the Washington County representatives. 9:06:52 PM Councilor Buehner advised that since the last meeting,she has been contacted by a variety of people (business leaders,citizens,CPO leaders) who have stated that they agreed with her concerns and they were upset with the process. Mayor Dirksen said he is also aware that Councilor Buehner's concerns are shared byMetro Councilor Harrington. 9:07:34 PM After discussion,Council members agreed with Mayor Dirksen's to encourage Councilor Buchner to express her concerns and attempt to get agreement of the majority of the Committee. 9:09:12 PM TIGARD CITY COUNCIL/LCRB MINUTES — December 1b, 2008 City of Tigard 13125 SW Hall.Blvd.,Tigard,OR 97223 1 703-639.4171 www.t€gard-or.gov I ,Page 12 of 19 Tonight is Community Development Director Coffee's final meeting with the Tigard City Council; he is retiring in January 9,2009. He thanked the City of Tigard for his time with the City. He said Tigard is in a great position- there is a lot of potential for development of the Downtown,improvements to 99W,and accessing the untapped potential in the Tigard Triangle. He referred to population numbers discussed earlier in the meeting-- with development of the remaining 6003 undeveloped parcels in Tigard along with redevelopment of the Downtown and redevelopment along Highway 99W,he feels the population projections are viable. Mayor Dirksen extended his thanks to Community Development Director Coffee who has done a great job for the City of Tigard. He will be missed. Ron Bunch will become Mr. Coffee's successor as Community Development Director. Council President Sherwood expressed appreciation for Community Development Director Coffee's approach,which instilled confidence among the City Council. Councilor Buehner noted she was on the Planning Commission when Mr. Coffee joined the City of Tigard and his work with the Community Development Department staff was commendable and appreciated. Councilor Wilson said it was not onlythe skills Mr. Coffee brought to the job, but it was also his temperament. Land use issues are the most controversial matters the City Council deals with and Councilor Wilson said he thought Mr. Coffee diffused many situations that could have been tense. 9:13:_03 PM 7, BUSINESS MEE TING 7.1 Mayor Dirksen called the meeting to order. 7.2 Roll Call Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 7.3 Pledge of Allegiance 7.4 Council Communications &Liaison Reports 9:13:56 PM Councilor Buehner advised that last week,the Intergovernmental Water Board voted to recommend approval of sales of several properties. This recommendation will be coming to the City Council for consideration in late January. 7.5 Call to Council and.Staff for Non-Agenda Items 9:14:43 PM TIGARD CITY COUNCIL/LCRB MINUTES - December 16, 2008 Gatyo£Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 WWW.Ligard-or.gov I Page.13 of Z9 Mayor Dirksen introduced a Non Agenda Item for City Council consideration. Tonight is Councilor Woodruff's last meeting. Mayor Dirksen requested the City Council consider a resolution honoring Councilor Woodruff by naming a new pedestrian bridge to be installed over Fanno Creek as the Woodr4"Bridge Mayor Dirksen read the text of the proposed resolution: WHEREAS, the City of Tigard thr* Raclutxw Na 99-37 (Exhibit A), ataldished a pduy on placing rrenuUs in City park facilities, City-ozuudprqXrtyand for the nam'T ofbald W and park properties;and WHEREA S, Tom Woodruff has served as a Tigard City C umlor°sine February 24, 2004 and his smice uifi andude Decer�31, 2008;and WHEREAS, awnalor Wo"wff emphasized the wportaw of cnrrmawation and denawhated this by acawly listenirg to cm muerns and fellow C ovxilrns;and WHEREAS, Ca&rlor Wolff sewed as dx City C,cuwd liaison dunng the negmaturrr of the Tigzrd lLake av*9 Water Tanmnbip Intergarernrrv" Agrrt;and WHEREA S, C n7lor Wjoxlac f s&ud as the reprae.,=w to the TWrd Parks and Recreation Bwrc the Metmpditan A rai Comrmrieatm Camnssia; the W RanEtte Rizer Water Caddw4 and the Water Q)mortram and WHEREA S, Camlor WoabVf served as the C o mal liaison to dx-atizen's Tigard Beymd TonxrrrrwVision Task Foray and WHEREAS, the City Cwxd d it appropriate to honor Counalor Wooxlnffs mtnbution to Tigard and the City C.ourxil;and WHEREAS, in 2009 a mwpflamr n bridge will be installs offer Farago Crwk just north of Tigwd PAc L ibrwy goal this bridge will cont t w sc rnx q Fanno Crak Tram and WHEREAS, a h* wwdd be a fittirg tribute to C malor Wood e ubo wns devoted to am xmT citizens to Air Ax-d Ww n" rt and vora iT wth his fAaw C.ora2alon to offer qv4 rreanir wo-v y convrwa=tm NOW, THERE FORE,BE IT RE S OL VED by tie TWrd City Council that: SE CTION 1: The rreWP&- Sh7i m bridge to be vE Aled owr Farago Crit just north of the Tigard Public L ibrary Neill be na=l "Wjood ze Brides" in honor of Tigard City Cvzr vlor Tont Wadrif SE CTION 2: A plaque derating"WbaimffBridge"udl be installed on or rear the TIGARD CITY COUNCIL/LCRS MINUTES - December I6, 2008 Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov j Page 14 of X9 Motion by Council President Sherwood, seconded by Councilor Buchner, to adopt Resolution No. 08-77. RESOLUTION NO. 08-77 -- A RESOLU'T'ION NAMING A NEW PEDESTRIAN BRIDGE TO BE INSTALLED OVER FANNO CREEK AS "WOODRUFF BRIDGE," HONORING TIGARD QTY COUNCILOR TOM WOODRUFF The motion was approved by a majority vote of City Council present. Mayor Dirksen Yes Councilor Buchner Yes Council President Sherwood Yes Councilor Wilson Yes Councilor Woodruff Abstained Council President Sherwood offered words of gratitude for Councilor Woodruff's role in keeping the City Council and the City of Tigard on a steady course, for his valuable input, and for his dedication to the City the last five years. Mayor Dirksen presented Councilor Woodruff with a special copy of the resolution and a certificate stating: In honor and app�iation of Councilor TomWoodruff's service to the citizens of Tigard February 24, 2004 -Deter 31, 2008 (The above wording is representative of the wording that will be on the plaque near the bridge.) 9:20:31 PM Councilor Woodruff made some farewell remarks to the City Council and the citizens of Tigard: It has bxen 57 nvnAn sine IV been on Couaxil... that's 170 Council nretiv here in this my room I haze sewer d people to thank -I thank Cram .Sydney and Nilo for selc-xting rm to fill the wcancy that occurred in Co"d in March 2004 and then encouraging r w to run for the position. I thank the Tigard wma for d-ectirg rre to a four- )wr om beginning in 2005. I thank the City Manager, the Exewtiw team and alxout 350 fall-and part-tirrE eVlo}es for their kindness and n�pomMeMss to Pr owr this tib and their dahcation to the City and to their creadwy in implenEnting Cam, &gals and polies. I thank the scares of viumx7s ubo serve on 1-cards, corrnmsm, and adusory groups-- they achise the Council and do so nw&gaol work throughout the City. I am thankful to my beautiful wife-for her eruourag nt and her understanding of my City Council schedule Most of all I thank the citizens of Tigard for allozang rrr the TIGARD CITY COUNCIL/LCRB MINUTES-- December 16, 2008 �CiEy of Tigard 1�.13125 SW Hall Blvd,,Tigard,OR 97223 1 503-639-4171 � � d-or gov I a _ ...,. _._. 9-4171 � www.ugard-or.gov � Page 15 of I9 � , honor and the pnulew to haze serzed on the City Cmrxd It has limen a joy and a lnwAng expenmy- I zersh Marland and the CDwxil the lest as they kgin a nezvywr. I will support the Cuncd in vhatew uay that I can Dwirg the tiny that I haze lin on Counci4 I hope that I haze nu&a poli iw differ w in sora my. I know that the experierxe has made a pasithe difference on nn I just appmaate uwr om so mKh Mayor Dirksen told Councilor Woodruff that it has been a pleasure to have him on the City Council. Mayor Dirksen cornplirnented Councilor Woodruff for being "unflappable" - always a steady hand and a well considered thought. 8. CITIZEN COMMUNICATION • Citizen Communication: None • Follow-up to Previous Citizen Communication: None 9.23:44 PM Mayor Dirksen reviewed the Consent Agenda: 9. CONSENT AGENDA: 9.1 Approve City Council Minutes for October 21 and 28,2008 9.2 Receive and File: Canvass of Votes for City of Tigard Council Candidates- November 4,2008 Election 9.3 Authorize the Mayor to Renew the West Nile Virus Intergovernmental Agreement with Washington County 9.4 Approve Intergovernmental Agreement with Oregon Department of Transportation (OD01),Washington County,and the City of Tualatin for Maintenance of the Bridgeport Village Improvements - Resolution No.08-78 A RESOLUTION OF THE QTY COUNCIL OF THE QTY OF TIGA.RD, OREGON APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH OREGON DEPARTMENT OF TRANSPORTATION(ODOT),WASHINGTON COUNTY,AND THE QTY OF TUALATIN TO ESTABLISH MAINTENANCE RESPONSIBILITIES FOR THE CONTLETED BRIDGEPORT VILLAGE IMPROVEMENTS. Motion by Councilor Wilson,seconded by Council President Sherwood,to approve the Consent Agenda. The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Council President Sherwood Yes TIGARD CITY COUNCIL/LCRB MINUTES - December 16, 2008 City of Tigard 1 13125 SW FLU Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov j Page 16 of I9 Councilor Wilson Yes Councilor Woodruff Yes 10. CONSIDER AMENDING THE FRAN(HSE UTILITY ORDINANCE BY ADDING A PER LINEAR FOOT-BASED FEE (TITLE 15.06 OF THE TIGARD MUNICIPAL CODE) Assistant to the City Manager Mills presented the staff report. About two months ago,the City Council adopted a franchise agreement with Qwest Communication. This was a different agreement with regard to the revenue structure. The current Tigard Municipal Code says that the revenue for a franchise agreement is based on a certain percent of gross revenues a company receives because of their business in Tigard. Staff is finding that many telecom providers are putting improvements in the ground but do not provide service in Tigard;it is more of a line that other providers link into. For the City to receive fair and reasonable compensation for utility companies using the rights of way,staff recommends that the City Council amend the Tigard Municipal Code as outlined in the proposed ordinance. In response to a question by Councilor Woodruff,Assistant to the City Manager Mills advised staff does not have information regarding how much additional revenue this might bring to the City. At this time there is one franchise holder under this rate structure and they have not done their development in Tigard. She referred to a recent study conducted by the League of Oregon Cities,which indicated that many cities are adopting similar language to their franchise ordinances because of the new type of telecommunication services. Motion by Councilor Buehner,seconded by Councilor Wilson,to adopt Ordinance No.08- 21A". ORDINANCE NO. 08-21A-- AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 15.06.100 "RIGHT-OF-WAY USAGE FEE" TO INCLUDE A PER FOOT FEE The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buchner Yes Council President Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes `City Remakr's nle Onhi unx Na 08-21 wxs assigral to an ordir nx adoptaipwdwly by the Czy Candi bk-A*this ordi,w� vz assigral tx morho-Or�Na 08-21A. 9:28:52 PM 11, CONSIDER APPROVAL OF THE STANDARD UTILITY FRANC FHSE AGREEMENT TIGARD CITY COUNCIL/LCRB MINUTES - December 16, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I .nage 17 of 19 Assistant to the City Manager Mills presented the staff report. The City has never adopted a standard agreement. By adopting a standard agreement,a new ordinance would not be needed each time a new franchise agreement is entered into. The current Tigard Municipal Code allows for a standard utility easement if approved by Council resolution; a proposed resolution was considered by the City Council. Councilor Buehner asked if the proposed resolution would need customization or was it sufficiently generic for future franchisors. Assistant to the CityManager Mills said the standard agreement was written to be broad enough for all utilities; however,it would not cover a franchise for solid waste. If an agreement deeds to be amended to fit circumstances for a particular utility, staff would bring the agreement to the City Council to be reviewed and adopted by ordinance. Some companies might want special language required by their legal counsel or corporation. City Manager Prosser advised that when the Code language was originally written to .make a standard agreement an option, one of the advantages was that a standard agreement would allow for a fast-track process. However,if the agreement is customized,staff would work with the City Attorney and the utility's attorneys; there would be a more protracted negotiation process,which would include the Council's consideration of an ordinance. Staff would prefer to have everyone on a standard agreement. City Attorney Ramis advised that for decades the approach for franchising has been standardized. Now, we are in a period of rapid change/evolution. It could be that withii the next two years other options .might need to be considered by the City Council. Mayor Dirksen noted his support of a standard agreement to accommodate a shorter timeline; however, it would not preclude an applicant from negotiating a custom agreement. Motion by Councilor Wilson, seconded by Councilor Woodruff,to adopt Resolution No. 08-79. RESOLUTION No. 08-79 -- A RESOLUTION ADOPTING THE STANDARD UTILITY FRANCI-IISE AGREEMENT PURSUANT TO TIGARD MUNICIPAL CODE SECTION 15.06.060 The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Gouncilor Suehner Yes Council President Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes 12. COUNCIL LIAISON REPORTS: None. 13. NON-AGENDA ITEMS: None. TIGARD CITY COUNCIL/LCRS MINUTES - December 16, 2008 CacyoE"Tigard 13125 SWFIA Blvd.,T�.�,.....r.�..<n _,,�._.. _ _R,.., ... .,w .�N:,= ,-_�,,.._ .,�R,�:.•..,.-. �. ,,r.-.,..� ,�.>,e:,;,.., gard,OR 97223 1 503-639-4171 1 www.rigard-or.gov 1 Page Is of I9 9:34:51 RNR 15. WADJOURNME NT Motion by Councilor Woodruff,seconded by Council President Sherwood,to adjourn. The motion was approved by a majority vote of City Council present. Mayor Dirksen Yes Councilor Buchner Yes Council President Sherwood Yes Councilor Wilson No Councilor Woodruff Yes /s/ Catherine Wheatley City Recorder Attest: /s/ Craig E.Dirksen Mayor, City of Tigard Date: Q.,e g ;Z 47 I:\ADNf\CATHY\CC Vl\2008\081216 f€nal.doc TIGARD CITY COUNCIL/LCRB MINUTES — December 16,2008 ofTigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov E r Page 19 of 19