City Council Minutes - 11/18/2008 r_2
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Tigard Worksho Meeting Minutes
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TIGARD CITY COUNCIL
MEETING DATE/TIME: November 18, 2008 — 6:30 p.m. - Workshop Meeting
MEETING LOCATION. City of Tigard- Town Hall, 1.3125 SW Hall Blvd., Tigard, OR 97223
EXECUIIVE SESSION: Not held.
L WORKSHOP MEETING
1.1 Mayor Dirksen called the meeting to order at 6:30 p.m.
1.2 Roll Call:
Name Present Absent
Mayor Dirksen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
1.3 Pledge of Allegiance
6:34:13 PM
1.4 Council Communications &Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items
City Manager Prosser advised that a Study Session would follow the Workshop Meeting.
6:34:21 PM
2. ANNUAL JOINT MEETING WITH THE TREE BOARD
Tree Board members present: Chair Gillis,Board members Callan,Clemo,Tycer,and Walsh.
Chair Gillis presented an update on the activities of the Tree Board. A summary of the activities is on file in the
City Recorder's office. In addition to the information contained in the staff report, Chair Gillis noted an
education packet would be compiled for new City residents. Another Heritage Tree is under consideration and
will be coming to the City Council.
6:39:15:l'M
Board member Walsh reported on work done with a developer (Len Dalton) of a planned development; home
sites were rearranged to save a designated tree as a Heritage Tree.
TIGARD CITY COUNCIL AGENDA- NOVEMBER 18, 2008
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6:40:57 PM
Obstacles:
• Chair Gillis commented that Metro and State density requirements do not encourage property owners to
retain large trees. The Tree Board encourages homeowners to be good tree stewards, however the
requirements make it difficult.
• Keeping board and community members interested with the long-term projects the Tree Board works on.
It usually takes 18 months to 2 years to finalize projects.
Chair Gillis requested Council's input on the goals chosen by the Tree Board.
6:42:48 I'M
Councilor Buehner noted an issue with hazardous trees, advising there were five located near her home.
Current insurance laws do not help a homeowner take down a hazardous tree. However,if there is language in
the Code so when a tree is designated as a hazard by the local jurisdiction, there is a better chance that the
homeowners would receive assistance from their insurer. This is an area where the City could be proactive.
6:43:55 PM
Tree Board Member Callan reported he contacted someone from the City Parks Division regarding several
hazardous trees on the Fanno Creek Trail (Derry Dell area). The response was there was limited funding for
hazardous tree removal. Mr. Callan pointed out the liability issue this could be for the City.
6:45:05 PM
Tree Board Member Walsh clarified, and Councilor Buehner concurred, that the point is to have a Code that
contains a method to verify a hazardous tree; i.e.,by the city arborist.
Councilor Woodruff said he was impressed with the number of goals the Tree Board has set. He asked if the
Board was receiving adequate resources from the Caty: Chair Gillis responded that resources on the last few
projects have been adequate. She noted that as she has gained experience she is more aware of the time it takes
for issues to come to a conclusion; staff communication on the steps projects need to follow has improved.
She concurred with Councilor Buehner's observation that it would be beneficial to spend time with new Tree
Board members to bring them"up to speed" regarding process.
6:47:35 PM
Mayor Dirksen complimented the Tree Board for their work on the Comprehensive Plan update. He said he,
too,was sometimes frustrated by how long things take to accomplish. He encouraged the Tree Board to move
ahead with revisions to the Master Plan followed by Tree Code revisions. This project is needed as the first of
the Code revisions identified during the Comprehensive Plan update process. Mayor Dirksen pledged staff
resources as needed for these projects.
6:49:28 PM
Councilor Woodruff commented he liked those projects that are more quickly accomplished such as the
education packets for new residents and the Heritage Tree program.
TIGARD CITY COUNCIL AGENDA— NOVEMBER 18, 2008
Gty of Tigard 1 13125 SW Hall Blvd.,Tigard,f OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 15
6: 9:54 PM
Mayor Dirksen advised the City Council sets annual goals. He noted a new City Council member would be
coming on board and the Council will be looking for feedback from the Boards and Committees.
6:51:11 PM
3. DOWNTOWN URBAN DESIGN VISION REFINEMENT: PRESENTATION OF FINAL
DOCUMENT
Assistant Community Development Director Bunch introduced this agenda item. The City entered into an
Intergovernmental Agreement with the University of Oregon to develop a design vision for the downtown.The
purpose of the project was to develop an understanding of how the downtown might develop as depicted in a
three-dimensional format. Development of the downtown will take place over time, so the project team
endeavored to establish a reference point as to the possibilities of what the downtown could be. The University
of Oregon Portland Urban Architecture Research Lab worked with City staff to develop tonight's presentation
and the document, Tigard Dozuffozen F team Vsiorz• a usual r fmtr"of the 7DP.
Assistant Community Development Director Bunch explained the work was not developed in a vacuum. It
was researched in depth and calculated decisions were made to develop this project. He expressed appreciation
to Professor James Pettinari, a practicing architect who, for many years, advised people in the Portland
metropolitan area on urban forms issues. Assistant Community Development Director Bunch acknowledged
Professor Hajo Neis, the program director at the University of Oregon, and Rena Simon, the student leader,
who was the driving force for this project.
Associate Planner Farrelly and Ms. Simon reviewed the PowerPoint slide presentation. A copy of this
presentation is on file in the City Recorder's office. Presentation comments included:
• The purpose of the project was to get a clear understanding of what the downtown could look like in 50
years.
• The project gives a "3-D" visualization to express the TRIP: an urban village, with green amenities and
multi-modal transportation.
• An historical context from 1953 was shown with views of an aerial map of the region and of the downtown
area.
• The road systern, since 1953, is nearly unchanged. It is the rural road system, which was set up based on
fields rather than walking paths.
• The document appendix shows a number of photographs of the downtown, both historical and present
day.
• The researchers did not take a strong stance within the document regarding the 99W viaduct. They simply
recognized it as something that is both a physical barrier and a landmark.
• The TRIP was used to help researchers as they made choices that influenced their projections on what the
downtown could become.
• The downtown circulation plan was reviewed.
• The significance of the commuter rail and the potential connection to Salem in the future.
• The researchers recognized the large residential communities west of the downtown and how these areas
might become connected to the downtown.
TIGARD CITY COUNCIL AGENDA— NOVEMBER 18, 2008
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City of Tigard 131?5 SW HA Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 3 of 15
• Downtown Tigard is located between two major retail areas: Washington Square and Bridgeport Village.
The major retail activity will likely remain with these two retail locations.
• The document before the City Council is not final;finishing graphic design touches are needed.
• The document before the City Council is the essence of what the final document will be. In addition, the
appendix will provide more background information.
• How the document is organized was reviewed.
• An important recommendation is the downtown circulation plan. It is now difficult to get in/out and
circulate through and within the downtown because of the large block sizes. The conceptual circulation
plan was reviewed, which can eventually be adopted in the Transportation System Plan, which the City is
currently updating.
• Streets are more than just ways to move cars around;they are important for urban design functions.
• Block size recommendations were reviewed,which would mean smaller blocks to open up the interiors for
retail frontage and greatly increase property values.
• Extension of the green of Fanno Greek Park throughout the downtown was recommended. The Park is a
great amenity. Large parts of the downtown are surface parking lots and very grey. Within 50 years, it is
possible the green feel of Fanno Creek Park could extend throughout the downtown with street trees,green
streets,green roofs,and green parking plazas.
• The document recognizes that the Fanno Creek Park property represents a major opportunity as well as a
constraint in that it limits ways to get in and out of the downtown.
• The document points out that there are only eight ways to get in and out of downtown (counting the
commuter rail).
• The commuter rail represents opportunity as well as a barrier because the rail line limits connectivity within
the downtown.
• Land use,regulations, and design standards are necessary. These are being worked on now.
• Property ownership is divided; there are many small lots. Although the average lot size is one acre because
of the larger industrial parcels. This is attractive to developers.
• At this time, a developer might not be that impressed by the view of the downtown. There are buildings
that are in disrepair and streets that have potholes. It will be important for the City to work with property
owners and improve the public areas.
• Parking is always a major consideration.. There are many surface parking lots now in the downtown, but
they are privately owned. The document shows a gradual shift toward constructing parking structures as
the propertyvalues increase.
• The second part of the document is devoted to the Future Urban Form It looks at the potential build-out
over 50 years.
• In the 5-10 year timeframe, there is expectation of an incremental change. There could be some new
development at Hall.and 99W because of its high visibility at the corner of two arterials.
• In 5-10 years, there might be transit-oriented development to take advantage of the WES commuter rail
station. A potential first project could be the redevelopment of the Tigard Transit Center.
7:07:27 PM
• In 5-10 years, if the Public Works Department consolidates its operations and move out of the downtown,
this would open up a 3-1/2 acre site next to Fanno Creek Park. This would be an ideal location for smaller
scale residential townhouses,or a two- to three- story condominium development.
• In 5-10 years,we would hope to see the Plaza constructed along with the Fanno Creek Park improvements.
• In 10-20 years, it is anticipated there will be an increase in the amount of housing along Fanno Creek and
some larger scale residential development on Hall Boulevard.
TIGARD CITY COUNCIL AGENDA— NOVEMBER 18, 2008
City of Tigard 13125 SW Ha11 lBvd.,Tigard,OR 97223 1 503-639-4171. 1 www.tigard-or.gov I Page 4 of 15
• In 10-20 years,the 99W corridor is anticipated to accommodate high-capacity transit. The downtown could
take advantage of this and there could be increased density along that corridor.
• In 10-20 years,there could be full redevelopment of Hall and 99W.
• In 50 years,the 99W corridor will redevelop into a mixed-use,higher density residential corridor.
• The TDIP calls for a performing arts and cultural center. The project team identified a potential site.
• In 50 years, there could be full redevelopment of the Fanno Creek edge and more reliance on parking
structures because of higher densities.
• Within 50 years,the circulation plan would potentially be implemented.
7:09:5313M
• The third section of the document deals with detailed opportunity site studies. There is potential
development at three sites:
1. The public works annex(next to Fanno Greek)
2. Main Street and the railroad intersection
3. Intersection of Hghway 99W and Hall Boulevard
• Document Uses:
1. Provide information to make decisions about the key building blocks for urban renewal such as
downtown circulation, needed improvements to public facilities and services, land-use regulations
and design standards,etc.
2. A tool to communicate Tigard's vision to property owners and businesses, investors, regional and
state decision-makers,and the public.
3. Provides a clear picture of the goal to be attained as a reference point for decision-making.
7:13:23 PM
Professor Neis thanked the City Council with entrusting them with this work. He noted the importance of
working on this project with staff members in the Community Development Department. The project was
both academically interesting and an important product for the City of Tigard. Fle noted the work was
accomplished by professors and graduate students.
Professor Pettinari said, "We used to teach students only to do good tall buildings. But, more and
more—people are asking, `What is the future of the environment we are building?'." Projects of this nature give
them the opportunity to deal with the complexities of what the future might be. . He said it has been an
incredible learning experience. Professor Pettinari noted that, throughout the metropolitan region, each place
has its own little interesting story— as Tigard certainly did.
Mayor Dirksen said this project is exciting -- to see the vision that many people in Tigard have had for several
years. It's great to see the idea placed on paper,where it is more concrete and will male it easier to express the
ideals to others. Councilor Woodruff agreed with the Mayor and noted that with each project, it's a step
forward in making"our dreams into some kind of reality" Councilor Buehner thanked Ms. Simon,particularly,
for the "armazing" drawings presented, which will give people an idea of what things might look like in the
future. The product will be helpful in an outreach to the development community to look past some of the
deficiencies that exist now and to see what it could be.
7:18:09 PM
➢ City Manager Prosser advised he had two announcements to make:
1. Assistant Community Development Director Bunch will become, on January 12, 2009,the Community
Development Director.
2. Introduction of new Finance and Information Technology Director Toby LaFrance.
TIGARD CITY COUNCIL AGENDA— NOVEMBER 18, 2008
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7:19:35:PM
.4.y�W yJ DISCUSS HIGHWAY 99W URBANIZATION AND TRANSIT POLICY ISSUES
Assistant Community Development Director Bunch presented the staff report:
• Alleviating the congestion on Highway 99W has been on the City's goal list for a long time. During the last
three years,we have made substantial progress:
1. A recent grant for signal synchronization.
2. Intersection projects underway. Work is being done on Hall/Greenburg, Hall/99W,
McDonald/Gaarde.
3. Oregon Department of Transportation (ODOT) is engaged in doing a lot of work on sidewalk
projects. In the next:year, ODOT will likely begin an $800,000 project to connect sidewalks along
Highway 99W.
• Work has been done on 99W through the 99W Transportation.Improvement and Management Plan. Not
much can be done from a highway capacity level except to improve the intersections: make them safer,
facilitate traffic through them, improve transportation connectivity and pursue management. One of the
major findings is that if we widen Highway99W, it willl not do much good because there is so much latent
demand. One of the most important things that can happen to address 99W and, thus, Tigard's
transportation needs, is to focus on transit and develop a balanced solution for 99W.
• Staff has been working with Metro, TrVlet and ODOT on several studies beginning with the Regional
Transportation Plan (RTP) and the High Capacity Transit Plan that will be part of the RTP to be adopted
by Metro at a later date. Recently the Highway 99W corridor was designated as a project that will
continue"in the process." We have passed through the screening criteria and are now entering into the
evaluation phase.
• This is significant for Tigard because it will have bearing on the downtown.
• One of Tigard's objectives is to improve its other centers: Washington Square, the Tigard Triangle, and
employment areas along 72 d Avenue.
• Tigard's vision is to balance its development by keeping high-qualitysingle-family residential neighborhoods
and growing with the future by developing highly dense urban areas along the Highway 99W corridor, the
Tigard Triangle, the Downtown and Washington Square. This will have profound impacts on the City's
economic future.
• City Council members were asked how often and how involved would they like to be engaged in this
process. Staff would like to keep City Council informed periodically of progress and of connections and
findings being made in the transit, transportation and land use arenas. It will be important for the
community to ensure that the limited fiscal capacities of the region are focused on creating great places,and
effective,efficient,and balanced transportation systems.
7:24:49 PM
City Council discussion/comments:
• Councilor Buehner commented that Councilor Wilson was especially interested in this and she hoped that
he would be kept directly involved in the process, citing his background work. She suggested Councilor
Wilson might be the liaison from the City Council for efficiency in the process.
• Councilor Buehner raised two issues. Given the application on the Target store proposal and,according to
Oregon Department of Transportation (ODOT), this was the catalyst for the timing to call for
improvements at the 72' and 99W intersection. She referred to locations where medians might be
TIGARD CITY COUNCIL AGENDA— NOVEMBER 18, 2008
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constructed. Since these projects are likely to happen quickly,perhaps we should focus on those particular
areas in the short term. Gouncilor Woodruff added that these projects will be controversial and this will call
for notification and involvement of people in the community. Assistant Comxnunity Development
Director Bunch agreed that it is important as we move forward to consider development in general in the
Tigard Triangle and elsewhere with regard to impacts on 99W.
• Assistant Community Development Director Bunch advised there is great potential on Hghway 99W and
the Triangle. But as the Triangle develops, regardless of what project occurs,it will significantly affect 99W.
The Oregon Department of Transportation (ODOT) will have to be a partner. As we consider placing
several thousand residential units in downtown, this will have profound impacts on Highway 99W. It
would be difficult to justify this by using our current highway engineering standards. Councilor Buchner
said she hoped that not only would ODOT participate with staff but also meet with City Council and the
public so the public can understand why ODOT is moving in this direction with regard to the changes on
these highways and streets.
• Assistant Community Development Director Bunch advised staff would like to come back to the City
Council with a public engagement plan showing what will be done to keep people and the City Council
informed about this issue. Councilor Buchner noted she is particularly concerned because a planned
development proposal will be going before the Planning Commission in December. 'This is extremely time
sensitive.
• Assistant Community Development Director Bunch advised the planned development process will first go
through a conceptual phase followed by a .more detailed phase showing the ramifications of the
development going forward.
• Councilor Woodruff said he would think the Gty Council would at least want to have some kind of written,
update every quarter at the minimum. Mayor Dirksen said this would be his recommendation. Councilor
Woodruff added if there was some particular discussion needed, then this should be scheduled as a Oty
Council agenda item. Councilor Buehner said it would be helpful if the City Council received a report from
the Planning Commission after its hearing;she noted this will involve some transportation decisions as well.
• Mayor Dirksen explained that four years ago, when Councilor Wilson joined the City Council, he
articulated that the City Council needed to address the issue of Highway 99W congestion. Until then, the
City Council's goal was to deal with the congestion issue by providing citizens with an alternative other than
using 99W. While this is still important, Councilor Wilson called for addressing 99W directly. Mayor
Dirksen said at the time he was thinking this was an insurmountable problem with no idea of how to begin
to address it. As time has gone by, we have been able to attack it in small segments. Mayor Dirksen
referred to some of the projects: improvements at the Hall/99W intersection, Greenburg/99W
intersection, McDonald-Gaarde/99W intersection, redevelopment in the Triangle, and a grant to improve
the timing of signals. We are beginning to address a majority of the issues that we have on 99W in small
steps. We have managed to figure out a way to separate it in small enough pieces,so we could address each
issue individually and how they all tie together. We will see a big improvement through a series of small
improvements. In the last four years,we have made progress.
• Assistant Community Development Director Bunch said he liked to think in terms of a 50-year time
horizon to develop illustrations to give people a visual of how their property and self-interests can be
fulfilled. This is an important part of expressing to the region that a corridor can be developed as a high-
quality livable,walkable place for people to spend their lives,shop,and recreate and also get from one place
to another. We can put life back into the corridor. Staff proposes to work with the University of Oregon
to develop this and begin to apply some numbers as to how we could support transit investments along the
downtown.
7:33:45 PM
TIGARD CITY COUNCIL AGENDA- NOVEMBER 18, 2008
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City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov 1 Page 7 0f I S
• Councilor Woodruff advised Councilor Wilson was especially disappointed not to be here tonight because
he is so passionate and informed about these transportation issues. Councilor Woodruff said he liked
Councilor Buehner's idea that Councilor Wilson be asked to take the lead for these issues.
7:34.1:1PM5. _DISCUSS PROPOSED COMMERCIAL AREA SEWER REIMBURSEMENT DISTRICT - SW BAYLOR
STREET AND 72"D AVENUE
City Engineer Duenas presented the staff report. A PowerPoint presentation is on file with the Gty Recorder
highlighting Mr.Duenas'report to the City Council.
A commercial-area sewer reimbursement district was requested in the Tigard Triangle.
This was a project initially proposed by an owner who collected 11 out of 15 signatures from nearby owners
interested in the project. The owner of five lots near Clinton and SW 72"' also expressed interest in the
project. These five lots are included in an approved land use permit for development byLampus Development.
To serve a wider area and provide a more comprehensive approach to providing sewer in that portion of the
Triangle,staff enlarged the district to serve 38 lots potentially.Detailed engineering work has not yet been done.
This is slightly different from the neighborhood sewer extension program. Resolution No. 97-49 allows for
commercial area reimbursement districts. The difference with the commercial districts is that early incentives
for connecting to the sewer are not offered. Developers typically would pay for the full cost of their
development. The advantage of proceeding with the reimbursement district for developers is that if they are
not ready to develop, then they do not have to hook on and do not have to pay their share of the cost. This
type of reimbursement district does not place a lien on the property. This action would not preclude the
formation of a Local Improvement District for street and storm drain improvements in the future.
7:36:52 PM
An owner-interest survey was conducted. Owners of 21 lots indicated interest, 5 were not interested, 7 lot
owners did not respond,the Lampus Development is interested and they have 5 lots. Staff intends to go ahead
with the preliminary plans and estimates; this work is scheduled to be done by February 2009. At that time,
there will be an owners' meeting. City Council will decide whether to form the district in March 2009. It is
anticipated that construction will occur in the summer of 2009.
7:37:40 PM
Councilor Buehner asked how the boundaries of the proposed district be up with the Local Improvement
District that was set up along W' and 69`". City Engineer Duenas said the district is a little to the west and will
complete the area. Staff sees this as an opportunity to construct many of the sewers that need to be done for
this area. City Engineer Duenas said it was hoped that this would spur development with consolidation of lots.
7:39:05 PM
Councilor Buchner asked if the needed preparation work could be done when this district is constructed to
facilitate the later services. City Engineer Duenas indicated that later services would need to be constructed
independent from this project. Because the size and type of future development is unknown, it would be
difficult to do advance work He commented about the benefit of constructing the main line and laterals.
7:40:00 PM
TIGARD CITY COUNCIL AGENDA- NOVEMBER 18, 2008
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City Engineer Duenas advised that only one other commercial reimbursement district has been constructed
previously; a single-owner district along Hunziker Street. 'This district represents a much larger effort. Century
West, an engineering consultant firm will perform the design work. The consultant contract will be considered
by the City Council on December 9,2008.
7:40:40 I'M
Councilor Buchner said that it looks as if almost everyone along Baylor Street has signed up for the district and
she asked if there was a particular problem along Baylor Street - are there some failing septic systems. City
Engineer Duenas said,not necessarily,and it appears that some of the lots that are going to be consolidated and
developed are located along that street. Participation in the district appears to be a matter of who is pushing to
be done so they can get their development underway.
7:41.:02 PM
Mayor Dirksen asked if there is some development being planned for that area, is there an opportunity to
coordinate the construction schedule so that the groundwork needed for the development could be done at the
same time the sewer is being done? City Engineer Duenas said the intention of the request was to have the
sewer be in place so the developments will be able to hook onto the sewer.
Mayor Dirksen said he thought this was in keeping with Council's long-terra goal of getting the sewer
distributed throughout the City in a timely fashion. When we have an opportunity, he said he thought it was in
our best interest to follow through.
7:42:20 PM
6, RECEIVE UPDATE ON STATUS OF HALL BLVD./HIGHWAY 99W AND GREENBURG
ROAD/HIGHWAY 99W/MAIN STREET PROJECTS
City Engineer Duenas introduced Washington County Principal Engineer Russ Knoebel and Washington
CountyMSTIP Project Manager(Hall Boulevard/99V) Dan Erpenbach.
A PowerPoint presentation was reviewed with the City Council.
7:43.36 IM
Mr. Erpenbach's presentation on the Hall Boulevard/99W and Greenburg Road/99W/Main Street
Intersection improvements included the following:
• An overview of the intersection and the improvements planned;construction is to start early 2010.
• Hall and 99W are under ODOT jurisdiction.
• They would like to combine the Main Street project with this project. The consultant is proceeding by
showing both projects on the plans. The two projects can be separated if need be.
• Reviewed project issues (these are listed within the presentation information) and plans to address these
issues.
• Reviewed aerial photographs showing driveway closures, median placements, intersections where u-turas
are allowed, sidewalks to be widened, handicap accesses, right-of-way purchases required, hazardous site
mitigation and clean up, vehicle and bike lanes that will be added, lanes restriped, turn restrictions,
evaluation and analysis of ingress and egress to properties-
8:05:46 13M
roperties-8:05:4613M
City Engineer Duenas' presentation on the SW Greenburg Road/Main Street/Highway 99W Improvements
included the following:
TIGARD CITY COUNCIL AGENDA- NOVEMBER 18, 2008
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City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 9 o f 15
• This is a city project funded through the 3-cent City local fuel tax.
• Approximate cost is $5-6 million.
• Design is at 50% completion.
• This project aught be merged with the SW Hall/Highway 99W project.
• Right-of-way acquisition can begin in spring 2009.
• Project issues are similar to the Hall/99W issues;these are listed within the presentation information.
• Project benefits were reviewed: traffic capacity improved by adding lanes, improved pedestrian access,
landscape improvements,and street and pavement improved to a 20-year life span.
• Reviewed aerial photographs showing: right-of-way acquisitions needed, lanes to be added, street
widening planned,reconfiguration of traffic patterns,and landscaping improvements.
• Property owners have not yet been approached since this is still at the 50% design stage. After the design
is .more complete, property owners will be contacted. The bus pull out issues need to be resolved before
talks are scheduled with the property owners.
• Much of the construction on Hghway 99W will be done at night.
• The construction season for these intersection projects is expected to last one season per Mr. Erpenbach.
The projects might begin sooner if included in a stimulus package; however, it is unknown if this will
occur. The County and City will prepare as if they were getting an award for the project. It is hoped that
the County and City will know more about stimulus funding after the first of the year.
• The construction schedule was reviewed for a construction start and finish in 2010. A copy of the
schedule is on file in the City Recorder's office.
• This will impact a lot of people; 70,000 cars a day travel through the I-;a1V 99W intersection and the word
needs to get out. The County-will conduct a public information program.
8:18:1:3 Pili
7. DISCUSS AMENDING FUEL TAX ORDINANCE EXTENDING THE COLLECTION PERIOD
City Engineer Duenas reviewed this agenda item, which is a proposed amendment to Ordinance No. 06-21 to
extend the period of collection for the three-cent local fuel tax to collect sufficient revenue to fully fund
improvements to the Greenburg Road/FEghway 99W/Main Street intersections. A public hearing on the
matter will be held before the City Council on November 25,2008.
Rather than set a date for expiration of the tax, the proposed ordinance is worded to leave the possibility open
to accommodate potential additional funding assistance. The expiration date shall be set at the end of the
month following assurance of both full project funding and adequate notice to all involved in the collection
process. It is anticipated that asphalt prices may continue to increase at a significant rate. The ordinance also
officially recognizes that this project will include the Main Street intersection as well.
Council consensus was to move forward with the wording as proposed M' the ordinance to be considered at the
November 25,2008 public hearing.
The citizen survey has indicated support for this project.
8:23:55 PM
S. RECEIVE REPORT ON WASHINGTON COUNTY URBANIZATION FORUM AND POTENTIAL
ISSUES FOR TIGARD
Assistant Community Development Director Bunch presented the staff report.
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• Urbanization forum began last April to discuss and resolve issues associated with unincorporated
urbanization and how to fund services to these areas and deal with governance issues. Tigaard's position
with the urbanization forum and also expressed at Metro, is that new urban areas need to be inside cities
because cities are the logical provider of the full-range of services and close-to-home governance providers.
• There have been three meetings of the urbanization forum. One likely outcome, although not yet finalized,
is that new areas added to the urban growth boundary will have to be inside cities before they are urbanized.
This is important for the region because it will provide a means to fund those necessary infrastructure
projects and cities are the best providers of those kinds of services.
• Issues remain:
o Areas have been added to the Urban Growth Boundary in 2002 (Bethany and Areas 63 and 64) that
do not meet the definition of new areas added to the UGB, Conversations about these areas with
Washington County representatives have been to treat the areas individually. There has been a
commitment to urbanize them and the housing needs to be added to the regional inventory, so
those areas that the County can provide services to (i.e., Bethany} will likely be urbanized in an
unincorporated area. However,there are Areas 63 and 64,also known as West Bull Mountain. The
County has been proceeding along with the concept plan to this area, but how to provide water
service and parks to these areas have yet to be resolved. The County has discussed this matter with
the City of Tigard and recognizes that the City with its capacity and storage facilities is the logical
provider of water service. The County does not provide parks.
o In discussions with the County, the question has come up as to whether to the City of Tigard is
interested in being the service provider to those areas. The City's policy is that before the City will
provide services to any new area;it must be inside the City. Does Tigard have interest in working
with the County to find a way to annex Areas 63 and 64 to the City to bring them online to meet
the housing needs of the region?
o An issue even more difficult to resolve, is what to do about the existing unincorporated areas that
will continue to need services. Other questions have been raised associated with this issue along
with the understanding that people are reluctant to annex to the cities that provide the full-range of
services. Should the County seek to acquire additional revenue to provide urban services from
sources the State has granted specifically to cities: i.e., franchise fees, state excise tax revenue
sharing? Also, should the County attempt to provide urban services to these unincorporated areas
on par with cities? This issue is of regional significance. Councilor Woodruff pointed out that not
only are these areas hesitant to annex to a city, the residents are hesitant to form a city. Councilor
Buehner said this will take substantially more work and discussion with our county, regional, and
state partners.
a The issues raised, as part of the Urbanization Forum, have gotten the attention of the Big Look
Committee and the Legislature. One of the recommendations of the Big Look Committee for
statewide legislation is that new urban areas need to be part of cities; that is, unincorporated urban
development is not necessarily the best thing for the citizens of the state.
Assistant Community Development Director Bunch said the real issue now before the City is: What should we
do with Areas 63 and 64 and,what should we communicate to the County?
Council Discussion:
Mayor Dirksen: In the earlier discussions, Forum members decided to address the issues of
future growth separately from the existing areas. It is likely as we move forward
TIGARD CITY COUNCIL AGENDA- NOVEMBER 18, 2008
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City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov 1 Page ll of 15
the County policy will be adopted stating that new areas corning into the urban
growth boundary will need to be under municipal governance before
urbanization takes place. It is notable that on at statewide level that the Big
Look Task Force has come to the same conclusion. The Forum also
recognized that current unincorporated areas have different issues needing
different resolutions;therefore,these areas need to be reviewed separately. The
Forumm identified the different areas and subcommittees that were formed to
look at the individual areas. The subcommittees will report to the Forum with
suggestions and recommendations.
With regard to Areas 63 and 64 and the City's future interest, "N y r Dirksen
asked for comment from the Council members.
8:32:00 PM
Councilor Buehner: Commented on her involvement in this issue for a number of years prior to her
election to the City Council. She is concerned that the Countyrs staff is talking
to the City's staff about whether the City of Tigard would be interested in
serving Areas 63 and 64; we have not heard anything from the Commissioners.
If this is something that the County is serious about, then it should something
the Gity Council should be hearing from the Commissioners. The County
Commission should take some kind of formal action to ask the City of Tigard
to do this. She said she is very hesitant to suggest taking any action without
getting something much more detailed from the County so everyone is clear
regarding the proposal with a full opportunity for the public to be involved in
the discussion.
8:33:36 PM
Councilor Woodruff: We can all agree with the basic policies; however, when you get down to the
details, we definitely need more public input. Annexation of Areas 63 and 64
would require some creative gerrymandering - something we've never dome
before- and something we might not want to get into not knowing the impacts
especially to those people in the middle (between Tigard and Areas 63 and 64).
We need to look at this carefully with regard to what is in the best interests of
our residents first and how we can work this out in a way that meets the basic
criteria; that is, areas should be part of a city before they are urbanized. Areas
63 and 64 are in a location not easily contiguous to any current city There will
need to be a lot of discussion about how to proceed in a logical sense.
Mayor Dirksen: In an ideal situation, the obvious answer is that Tigard would be interested in
providing services to Areas 63 and 64. When the City offered to bring the
unincorporated, urbanized area of Bull Mountain into the City, one of the
intents and goals of that annexation was to place the City in a position where it
would be adjacent to Areas 63 and 64, so that as a logical progression, we
would be able to bring that area into the City and provide the urban services.
We would have also done the detailed planning for those areas; we always
intended to do this. In the past, it was understood (by cities, counties, Metro,
state) that this logical progression would take place to provide urban services.
The mechanism to make this work is not always in place so this does not always
happen. The short answer is "yes, we would be interested under the ideal
TIGARD CITY COUNCIL AGENDA- NOVEMBER 18, 2408
City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 www.tigard-or.gov Paige I2 of 15
circumstances." But, will all the players involved allow those ideal
circumstances to come to fruition? Decisions will need to be made at the
County level for an alignment to take place. There must be some sort of action
by the governance of the County.
Assistant Community Development Director Bunch summarized the City Council comments:
It is the responsibility of Washington County to pose the question to the City of Tigard. If the County
is unable to provide the services or find another way to provide the services, it is their responsibility to
make it happen.
8:37:34 P]VI
9. RECEIVE UPDATE ON URBAN AND RURAL RESERVES C011MTME
Councilor Buehner advised she is the Council's representative on the Urban and Rural. Reserves Committee.
Senate Bill 11.51 in the 2007 Legislative Session provided that there would be a process for Metro to develop
urban and rural reserves for the next 50 years of urban growth expansion.. This process was started last spring
by Metro. As part of the process, there is a representative from each of the three counties and one from Metro
who make up the "Core Four' to make the final recommendations to the Metro Council. Each County
(Washington, Multnomah and Clackamas) has an advisory committee to offer recommendations as to what
lands should be in long term rural or long-term urban reserves. Each one of the cities in Washington County
has a representative on the advisory committee along with a representative from the Farm Board, special
districts,and Clean Water Services. Also,two County Commissioners sit on this connnittee.
The Committee has been meeting for many months; however, the progress was slow for about the first six
months. There were a series of presentations from the agricultural industry, which identified "foundation
lands" or the most important agricultural Iands. Conflicted lands were identified that are not appropriate to
continue for the long term in a rural situation. On the other hand,there was a presentation from a consultant
who had done a plan on manufacturing development- they carne up with the same lands for manufacturing as
was recommended for the rural reserves.
At the last Committee meeting,there was a presentation on the criteria to be used by the Committee in making
the recommendations regarding urban and rural reserves. Councilor Buehner said she had some serious
concerns about how the criteria had been developed and how they were being weighted by Washington County
staff. The staff had done a good job of doing the analysis, but the method for identifying the criteria and how
elements were being weighted raised some concerns. The Committee was provided with a series of maps at the
last meeting;however,the Committee members did not receive this material prior to the day of the meeting and
it was somewhat overwhelming. Councilor Buehner said decisions will be required in about a month.
Councilor Buehner distributed maps. She referred to material in the Council's packet including an October 30,
2008, memorandum outlining how the criteria were developed. On Page 2 of this memorandum, there are
factors for rural reserves and factors for urban reserves. She said the rural reserve factors make sense. One of
the things she questioned regarding the urban reserve factors had to do with slopes of more than 5 percent;
however,there has been a lot of development in the Portland area on slopes up to 20 percent. She questioned
whether this factor made sense in light of trying to protect the flat land for farming or manufacturing, but was
unable to get an answer.
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Councilor Buchner referred to Attachment 2 in the City Council's packet material, which is a PowerPoint
presentation. Next month, the Committee will be asked to look at the first filter and as the process continues
the Committee will be getting into the details.
Councilor Buchner reviewed Attachments 3 and 4 with the City Council. Almost all of the land designated for
urban reserves is also designated as the best for rural reserves. She is concerned that some of the best farmland
willl become urbanized. Particularly, in looking in the next 40 to 50 years, she questioned where the money
would be found for infrastructure (roads, water, sewer, etc). Councilor Buehner said some members of the
Committee expressed the feeling that they were being rushed in this process. All of these decisions and
recommendations are to be made by the middle of May.
Councilor Buchner said she looked at the Senate Bill that led to the process and she could not find any
requirement that the Metro area must complete the 40- to 50-year delineation of urban and rural reserves before
we start the 2009-10 urban growth expansion plan. She said it seemed to her they could identify areas for the
next 20 years and continue the process for those areas coming in for the longer term. This would allow cities,
special districts, and other interests to have more time to make well-informed decisions. Councilor Buchner
asked for City Council's support for a resolution to go to the Committee to slow down the process so all of the
participants will have enough time to evaluate a tremendous amount of information given to them within a
short timeline.
Councilor Buehner noted she was concerned that the County has an end product already in mind and the intent
is to get it through with a minimal amount of discussion.
Councilor Woodruff agreed that there are important long-range implications and everyone should be
comfortable with the final recommendations.
Mayor Dirksen said that in reviewing the maps, staff has done a good job at gathering information and to
present it in a way that is quantifiable. He referred to Attachments 3 and 4 with the conclusion that a lot of the
land that would be ideal to bring into urban growth boundary is easy to develop but it is also the same land that
is ideal for agriculture. It will now be up to the broader group,including elected officials,to try to interpret the
information and turn it into a policy as to which criteria "trumps" the other. He said that trying to push the
process forward within a defined timeline is problematic. People need time to look at this, digest it, discuss it,
and then come to a mutual conclusion. He agreed with Councilor Buchner that if Committee members do not
feel comfortable that there has been enough time to analyze information and get all questions answered, that
rather than rush forward to a decision, then they should request a continuance. Mayor Dirksen questioned
whether a formal resolution would be necessary from the City Council. He said this could be a consensus-
based agreement among the Council members. He suggested that Councilor Buchner discuss this with the
other members of the Committee since he suspected she would find support for her view.
There was further discussion about pressure to move quickly. Also, there will be new representatives on the
Committee and they will need to be brought up to speed. Two of the areas currently being looked at for
expansion are near two small cities that do not have staff and expertise available to make an informed decision
on this process in a short period of time.
Mayor Dirksen thanked Councilor Buchner for the update and said this could be discussed more at a later time.
Councilor Buehner said the next Committee meeting is on December 8 and she would like to discuss this again
on December 16.
8_5703 PM - Council members moved to the Red Rock Creek Conference Room to meet in a Study Session format:
TIGARD CITY COUNCIL AGENDA— NOVEMBER 18, 2008
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City of Tigard 1 13125 5W Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 14 of 15
Mayor Dirksen thanked Councilor Buehner for the update and said this could be discussed more at a later time.
Councilor Buehner said the next Committee meeting is on December 8 and she would M-,:e to discuss this again
on December 16.
8:57:03 PM - Council members moved to the Red Rock Creek Conference Room to meet in a Study Session format:
10. STUDY SESSION
• City Manager Prosser facilitated the discussion on how the City Council would like to conduct the review of
the City Attorney. Council members indicated a preference for the evaluation form used.by Lake Oswego.
Executive Staff members will be asked to fill out the evaluation form and submit it to the City Council.
• City Council members agreed to meet with TVF&R representatives at a dinner meeting before the February
24 2009 City Council business meeting.
• Gty Council members agreed that the Twality Middle School Lego Robotics Team could do a 15-minute
presentation at the January 27,2009,City Council meeting
11. ADJOLT-NMENT: 9:15 p.m.
/s/ Catherine Wheatley
City Recorder
Attest:
/s/ Crai E.Dirksen
Mayor, City of Tigard
Date:
I:\ADM\CATHY\CCM\2008\081118 final.doc
TIGARD CITY COUNCIL AGENDA- NOVEMBER 18, 2008
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