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City Council Minutes - 01/15/2008 Agenda Item No. 3, 1 Meeting of 3 , t 1 , D19 41 City of Tigard Tigard Workshop Meeting — Minutes TIGARD CITY COUNCIL MEETING DATE/TIME: January 15, 2008 —6:30 p.m. MEETING LOCATION: City of Tigard—Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 1. WORKSHOP MEETING 1.1 Council President Sherwood called the meeting to order at 6:34:07 PM 1.2 Roll Call Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Communications&Liaison Reports— There were None. 1.5 Call to Council and Staff for Non-Agenda Items— City Manager Prosser said Agenda Item No. 6—Discussion and Council Input to Mayor Dirksen for the Governor's Transportation Vision Subcommittee- will be moved the February 12,2008 Study Session meeting. 2. PRESENTATION AND DISCUSSION OF THE POLICE DEPARTMENT'S STRATEGIC PLAN Chief Dickinson gave the background on the first ever Tigard Police Department Strategic Plan. He said City Manager Prosser challenged him a few years ago to prepare a strategic plan showing where the Department has been in the 40 years it has been operating, and where it is going in the future. He said he would like this to be an annual process to be shared with Council each year. He noted that the Police Department offers a significant public service and also is a significant part of the City's budget. Chief Dickinson said he was pleased with the high rating the public gave the Department in the recent community survey. He said this Strategic Plan will guide the Department in developing their work plans and assist with budgeting. Chief Dickinson presented a PowerPoint summarizing the highlights of the Plan. A copy of the PowerPoint and Strategic Plan are in the City Recorder's Office. TIGARD CITY COUNCIL Minutes—January 15, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 8 He said high priority strategic objectives developed this year to guide the Department include: • Develop an enhanced crime reduction plan, including reduction of response time and enhancing the ability to adapt to emerging crime trends such as identity theft and the use of computers in crime. • Plan for adequate staffing • Develop and implement business and management strategies to promote increased effectiveness and efficiencies • Develop and implement a staff development program • Develop a police facilities plan that includes funding a comprehensive facility needs assessment. • Foster good citizenship in our youth, not only continuing DARE and GREAT but adding a safety patrol/crossing guard program and beginning a CADET/Explorer program • Expand services compatible with a full service law enforcement organization • Develop and implement an information technology and telecommunications plan • Develop an equipment plan • Foster open communication with all stakeholders In response to a question from Councilor Buchner: regarding the number of officers available in the after school hours, Chief Dickinson explained how the existing overlap works to cover the hours where it is most needed. Councilor Buchner asked about incompatibility between jurisdictions. Chief Dickinson said there has been federal funding to help purchase radios which will help move from one jurisdiction from another. He said as soon as all towers come on-line the new radios will be deployed. Councilor Buchner asked if there was a date. Chief Dickinson said it would be within six months. Councilor Wilson asked why traffic complaints have risen by 40%. Chief Dickinson said Police are contacted more frequently by citizens asking for help with speeding or parking issues because increased density creates more complaints. Councilor Wilson asked about putting on another traffic officer. Chief Dickinson noted that two years ago Washington Square management offered to pay for Tigard officers to work traffic control at the mall during the Christmas rush. He said officers can override traffic signals and move more cars through the mall. He said this is an example where Tigard got extra resources to help solve a problem. Council President Sherwood said she noticed a great improvement driving near the Washington Square area at that time of year and thanked the Police Department for their role. Councilor Woodruff said he would like every City department to have a strategic plan and said this will help with the budgeting process. Council President Sherwood described a recent situation where one of her clients found a wallet that she wanted to turn in at the Police station. She said a traffic officer had to be taken off the street to assist her and asked if there was a way to avoid this. Chief Dickinson said there are enough officers to field callers and that most calls need a sworn officer. In response to a question from Council President Sherwood regarding the use of retired police officers working the counter a few hours a day, Chief Dickinson said they do use retired officers or Tigard officers who are on light duty. Council President Sherwood said this means the City needs more officers. TIGARD CITY COUNCIL Minutes-January 15, 2008 City of Tigard ( 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 8 Councilor Buchner said she receives complaints from citizens asking why private streets aren't patrolled. Chief Dickinson said most private streets are owned by homeowner's associations who field complaints about parking, etc. He said the Police Department does not have authority on private streets. He noted that the easiest way to identify one of these streets in Tigard is that the street signs are blue rather than green. 3. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 9 — ECONOMY AND GOAL 10 — HOUSING Associate Planner Farrelly and Assistant Community Development Director Bunch gave the staff report. Mr. Bunch noted that there was some confusion regarding the adoption of recent ordinance. He said Staff will now put together similar ordinances for each chapter and at the end of each hearing, if Council desires, a motion could be made to adopt the Exhibit A (Ordinance) as amended at the Public Hearing, including alternative language/staff supplemental report. He said staff would make sure that all proposed changes are included. Associate Planner Farrelly said he would give background Planning Goal 9: Economic Development and Goal 10: Housing. He said the public hearing for these chapters is scheduled on Feb. 5`h. He provided a brief overview of the process used which was similar to the preparation of other Comprehensive Plan chapters. He said the Economic Development Goals and Policies were presented to a Tigard area Chamber of Commerce lunch forum with about 40 attendees and their feedback was requested. On October 15, a workshop was held with the Planning Commission, which requested several changes. The Planning Commission held a public hearing on November 19,2007 where one person testified,both in favor and opposition. He said the Planning Commission made some minor changes and then recommended that the Council adopt the language that is included in Attachments 2 and 3 in the packet. Councilor Woodruff said there was a need to have someone on City staff identified as an economic point person. He asked if this was considered and Mr. Farrelly said Action Measure 1 under Economic Development recommends this. Councilor Buchner said one of her concerns is not only has there been a need to update the entire comprehensive plan, but there also needs to be a mechanism to allow automatic updates within it. She said this was especially critical in the Economic Development and Housing chapters. She noted that after a census for example,would be an optimum time to updates these chapters. In response, Assistant Community Development Director Bunch said the Chapter on Goal 2 — Land Use Planning-will establish the procedural and structural character of the comprehensive plan and how and when those kinds of updates are made. He also noted other reasons to update the plan such as when other community information becomes available or when major plans are completed, like a transportation system plan or a parks and recreation plan, or after a required economic opportunity analysis is completed. He said those things will be specified in Chapter 2. Councilor Buchner said that particularly with the downtown plan and the urban renewal district, the City will need to pay attention over the next ten to fifteen years to that process and the economic development issues peculiar to urban renewal as well as those that relate to the City as a whole. Mr. Bunch agreed and said that would be coming to Council as part of Goal 2. Councilor Woodruff said there was some language in 9.2,Policy 2 that talks about this. Councilor Buchner said that was too vague. TIGARD CITY COUNCIL Minutes-January 15, 2008 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov Page 3 of 8 Councilor Wilson asked if there was any Metro designated industrial land in Tigard. Associate Planner Farrelly pointed out the areas on a map. Councilor Wilson said, "We don't have that much. It may get less important as time goes by just because of the changing trends towards needing larger and larger spaces." Mr. Farrelly said he thought that some of the City's most important industrial land was not identified as such on the map. He said he was not sure what rationale was used. Councilor Sherwood asked if redevelopment would mean the designation of more land to industrial use. Associate Planner Farrelly said he would predict more movement from industrial to light industrial or professional office. Councilor Wilson said he saw a number of instances where particular types of businesses were promoted or singled out, such as family-waged or sustainable businesses. He said he thought it was somewhat problematic for government to interfere in business and start to dictate things. He said he did not mean reasonable and legitimate regulation of pollutants and land use, but he said would like to purge the policies of things that unnecessarily meddle with business affairs or say one business is better than another. Associate Planner Farrelly said he thought the document said that all businesses and economic activities are welcome,but a few things were identified by citizens for the City to promote and encourage such as clusters. He also said the citizens preferred locally owned businesses. In response to a question from Councilor Community Development Director Bunch said, "We are not regulating businesses by type." Councilor Buehner said we really have two different audiences —those within the Urban Renewal District and those in Tigard at large. She said "My concern is maintaining the flexibility to allow zoning changes in areas ripe for redevelopment." Associate Planner Farrelly referred her to page 9.-8,Policy 1. Councilor Buehner said it is important to remain as business friendly as possible Councilor Woodruff agreed, that reducing red tape to encourage business should be a priority. Housing: Council President Sherwood said she had two comments regarding the Housing section. She said, "On page 10-4 where it says there are... 494 households on the Washington County waiting list. Actually, there is a public housing waiting list and also a Section 8 waiting list. I don't know which you are taking about but for both of them there is a six-year waiting list." She said she wanted to make sure we say either the public housing or Section 8 housing. Council President Sherwood also mentioned Metro's voluntary goal for Tigard. She said, "The City didn't decline to adopt this goal because they met this goal. It was redundant to adopt it. I'd like that sentence removed." Council President Sherwood said Tigard has done more than most cities. She said what needs to be done is for the County and cities to assemble excess land and put it together to try and produce places for housing. Council President Sherwood said she was pleased with this chapter. TIGARD CITY COUNCIL Minutes—January 15, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov Page 4 of 8 Councilor Sherwood asked, "Can we have a goal that says we will work with other jurisdictions to assure consistent codes?" She mentioned problems in areas Tigard borders, such as Metzger,where a street within the City limits is right across the street from is one that is not maintained. City Manager Prosser said areas inside cities generally have higher standards than unincorporated areas. He said the county is not set up to provide the same level of services that the cities provide. He agreed that at juncture- points there are these code compliance issues that don't get addressed. Councilor Sherwood says the City gets blamed for them. Assistant Community Development Director Bunch said he was involved with a community that had such an inter-jurisdictional agreement. He said this could be an action measure: Develop agreements with other jurisdictions in order to focus on nuisances along borders. Councilor Wilson asked about incorrect math used in the first Key Findings on Page 10-3. He asked, "Which is right?68%or three quarters?" Associate Planner Farrelly said he will correct that. Associate Planner Fartelly asked that Council give any additional comments to staff within the next few days. Council complimented the staff on their preparation of this section of the Code Amendment. Council expressed their appreciation to staff and their committees for all their hard work on these chapters. 7:52n0 PTNI 4. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 1 —CITIZEN INVOLVEMENT Assistant Planner Daniels described the process and gave background information on the preparation of this Comprehensive Plan Update chapter. She said the Planning Commission held a workshop in November. This chapter has changed significantly from prior Comprehensive Plan. She noted that the Planning Commission held a public hearing and did not recommend any changes. Councilor Wilson said he had one comment. He said, "Over the years we're always changing the name and format of the citizen committees so Policy 1 on Page 1-5 may be too specific,by naming the committee. Should this be memorialized by naming the committee?" Assistant Community Development Director Bunch said, "Capital letters are used because we are meeting a statewide goal and are using the same title they use." Councilor Woodruff said he didn't have a problem with the title but wanted to ensure a feedback loop so that citizens are listened to and their opinions are considered. Assistant Planner Daniels referred him to Action Measure iii on Page 1-8. Councilor Buehner suggested that while citizen opinions are valued and considered, there should not be an unrealistic expectation that all suggestions will be taken. Assistant Community Development Director Bunch said, "We let people know that we're not going to follow every one of their ideas. However, we need to complete the cycle of communication and tell them why a particular position was not supported." TIGARD CITY COUNCIL Minutes-January 15, 2008 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov Page 5 of 8 Councilor Wilson said he thought this was a good chapter and had no problems with it. Council President Sherwood agreed. 5. DISCUSSION OF PROPOSED MSTIP 4 DRAFT 200%PROJECT LIST Engineer Duenas introduced new Project Engineer Mike McCarthy,who has Right of Way Management duties and will be taking a lead role in the Transportation System Plan update. Mr. Duenas said he looked forward to working with him on City transportation issues. Mr. Duenas reported that Steve Larrance has agreed to come to the February 12 Council meeting and discuss the limited access freeway,also known as the Westside Bypass. Mr. Duenas said the Washington County Coordinating Committee (WCCC) had proposed an MSTIP 4 ballot measure for the November 4, 2008 election. He said initially cities were asked to submit projects but the County Coordinating Committee then cut the project list in half. He said as can been by the ratings, a lot of projects are in the Hillsboro and Beaverton area and Tigard's proposed projects did not do as well. He said Tigard submitted projects in the Tigard Triangle and 72"`' from Highway 99W down to the overpass at Hunziker as well as the Walnut Street Project from 99W all the way to 121" Avenue. He said that with the Murray Boulevard extension getting ready to open the Walnut Street project needs to be done sooner than later. Engineer Duenas said there was a week to get comments back to the Committee. He said he was aware there is a lot of dissatisfaction about the list. He mentioned that one issue is that the volume capacity for 72"`'Avenue is extremely low. He said we know it is not true because ODOT is saying the 72"d Bridge is at failure. He said the Transportation Committee said there should be geographic equity as well as the point system and the voters need to see a balanced list as well. Councilor Buehner said she was very disappointed with the list and expressed concern about the location of most projects which appear to be mostly in Hillsboro, along 26 and in downtown Beaverton. She said it does not make sense that some Tigard projects are not on the list yet some made the list that are outside the urban growth boundary. Engineer Duenas said a greater number of points were awarded for regional centers and unfortunately Tigard Triangle is not a"center." He said he felt there should be more points based on volume and capacity. He said there were issues with the ratings. Councilor Wilson said, "We have more commercial area per capita than most cities in the area. We have higher retail sales per capita than Portland. That's what generates traffic. We've got all these State highways which also generate traffic. I think there is a fundamental mismatch of resources to need." He said he would not support a funding measure that did not give the City its share. Councilor Buehner said it does not reflect where the larger population growth is occurring. She said she agreed with Councilor Wilson. Council President Sherwood said that Walnut Street and Dartmouth/72nd Avenue improvements are critical. She said she felt the narrow street is not the problem on Walnut;it is the two school zones it passes through. TIGARD CITY COUNCIL Minutes—January 15, 2008 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov Page 6 of 8 Engineer Duenas said his concern was that if the Walnut Street project is not completed to 99W, Gaarde is going to bear the brunt of that traffic. Councilor Wilson said Gaarde also connects with McDonald yet Walnut Street dead ends at 99W. He said that unless Walnut goes through to something,people will continue to avoid that route. Councilor Buehner said the portion of Walnut that goes to Tiedeman is critical for those traveling on to Highway 217. Councilor Woodruff, said"Who was it that determined this criteria?Was it an open process?" He asked, "Why isn't safety a higher priority?" He suggested there ought to be a certain portion, based on population that goes to local jurisdictions to prioritize how the money is spent. City Engineer Duenas said the County staff set up the ratings. He thanked Council for their comments and said will pass them along to Washington County. He said he will recommend emphasizing the importance of the projects to the City and to the area and to also bring up other factors mentioned tonight such as safety and providing more balanced flow. Engineer Duenas predicted that the final version of the list will be more equitable as cities review it and submit their comments. Councilor Wilson said he would advocate this be based on land use and trip generation rather than population. He said this would give a much greater share to Tigard. Project Engineer McCarthy said he looked at the project list and thought the projects Tigard proposed were every bit as technically sound as projects other cities were proposing but they just carne up lower in the criteria. Councilor Woodruff said, "The problem is not with the projects;it is the criteria." Council President Sherwood and Councilor Buehner expressed their non-support of any funding measure that did not include projects to improve transportation in Tigard. 6. DISCUSSION AND COUNCIL INPUT TO MAYOR DIRKSEN FOR THE GOVERNOR'S TRANSPORTATION VISION SUBCOMMITTEE This agenda item will be rescheduled. 7. NON-AGENDA ITEMS Councilor Buehner asked about bringing in a speaker from Energy Trust of Oregon. Council President Sherwood suggested this be scheduled for a workshop meeting. City Manager Prosser assured Council that he will put this on the list. Councilor Woodruff said he would like to have a list to hand out to citizens of tangible projects that will be on the ground in 2008 that has 10-15 things that citizens are going to be able to see accomplished this year. City Manager Prosser said a lot of this is reflected in the Capital Investment Program and is discussed during the budget process but such a list could be developed. Councilor Buehner remarked that compensation to the Mayor has not been raised since 1995. She asked if this can be considered. City Manager Prosser said this should come through the Budget Committee and noted that Council will be meeting with the Budget Committee on February 19, 2008. Council President Sherwood suggested hiring a Mayor on at least a part-time basis so that they could attend more meetings to get Tigard's TIGARD CITY COUNCIL Minutes—January 15, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 7 of 8 voice heard. Councilor Buchner said the citizens do not realize that the Mayor and Council positions are volunteer. Council President Sherwood mentioned that there is a small stipend but that it barely covers the cost of gasoline. City Manager Prosser suggested that this be discussed at a Budget Committee meeting but that research needs to be done first. Councilor Woodruff registered his dissatisfaction with phone book delivery people who have been leaving them in bags by mailboxes along the streets, creating litter throughout the City. 8. ADJOURNMENT At 8:36 p.m. Councilor Woodruff moved to adjourn. Councilor Buchner seconded and all voted in favor. Name Present Absent Mayor Dirksen ✓ Councilor Buchner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Carol A. Krager,Deputy City corder Attest: Mayor ity of Tigard Date: (� I:\ADM\Cathy\CCA\2008\080115.doc TIGARD CITY COUNCIL Minutes—January 15, 2008 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 503-639-4171 1 www.tigard-or.gov Page 8 of 8