City Council Minutes - 09/11/2007 Agenda Item No. 2 .1
For Agenda of �2,--/
I
TIGARD CITY COUNCIL/LOCAL CONTRACT REVIEW BOARD
Meeting Minutes
September 11, 2007
Mayor Dirksen called the meeting to order at 6:05 p.m.
Naive Present Absent
Mayor Dirlisen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
Staff present: City Manager Prosser,Assistant City Manager Newton, City Recorder Wheatley,
Police Chief Dickinson,City Attorney Ramis, Community Development Director Coffee.
Tigard Times Reporter: Barbara Sherman
STUDY SESSION
rack 1) -Tour of Police Holding Facility -Police Chief Dickinson led the City
Council on the annual tour of the holding facility as required by the
Department of Justice.
Track 2 Update of the August 21, 2007,Workshop Meeting
Coimimutnity Development Director Coffee reviewed Highlights of the
Workshop Meeting held August 21,2007, for benefit of die Councilor
members who were absent for that meeting:
I-5 99W Connector: This was a return visit from representatives from
Washington Couulty and David Evans. They had heard the City Council's
concern that the connector does not help the City of Tigard. The five
alternatives are "no build": 1. transportation management systems (reducing
curb cuts and improving circulation at intersections,etc.);2. enhance existing
system alternatives (ividenuig);3,4 and 5. two connector alternatives within die
Urban Growth Boundary and one outside the Urban Growth Boundary. Maps
had been reviewed at the workshop meeting.
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 1
During tie Workshop meeting two of the alternatives were identified,which
were close in the aFnount of cars that they would remove from 99W,north of
Main Street. Alternative 4E has the potential for moving 1,000 vehicles per
hour off of 99W. (City Recoizlei'.r hole:TIJeie was discrt.rsion rvhell)er llJas sl)ollld he
/,000 vehicles per hour orper dcry;Depuo Rrcolder Kragen later col�zrined TvltlJ Ihd.4h111g1011
Conry Piiiiclbal E1lgrneerKuoehellbal dJe mb cle nlotvivenl off of 99111lvonld be 1,000
vehiclesperholll). The other alternative,outside the Urban Growth Boundary
wound remove 900 vehicles per hour;therefore, there is not a lot of difference
between the most northerly or southerly alternative.
Comnnunity Development Director Coffee advised that after there was some
discussion about the feasibility of various corridors, the Council reiterated their
concerns and a letter was sent to die Steering Committee.
Establish a Dialogue with the Oregon Transportation Commission
Community Development Director Coffee facilitated the discussion on this
item. He noted one suggestion was to hold a meeting with the Commission;
however, flus might be difficult to do since Commissioners are from all over
the state. Staff will work on scheduling a meeting inviting the entire
Commission. Mayor Dirksen noted it might be a relatively"sure thing" that we
would be able to ineet ivid-i local representative for flus district and dle
Willamette Valley representative.
Review of the August 21,2007.Workshop meeting by Cotntnunit_y
Development Director Coffee:
.41111excrlion Isvies
1. Outreach Program (mailings).—No interest generated. One annexation is
being processed as a result of a development annexation. At tie workshop,
the Ciq,Council members indicated they were satisfied with tie level of
activity by staff at this point.
2. Lower Density Zoning for individuals coining into the City;i.e.,R-4. Staff's
initial thoughts were this inight not be interesting to a developer who would
be looking for more density. Additional barriers include significant
amendments to the Comprehensive Plan and agreements with Metro. It
was suggested that rather than offer a lower density on a case-by-case basis,
that density be reviewed as die Comprehensive Plan is updated for those
areas likely to be annexed to determine if it makes sense to change the Plan
in advance of annexation. Mayor Dirksen noted if we are offering this to
areas outside of tie City,it would be unfair if the same opportunity were
not offered to people inside the City; therefore, the review should include
areas inside tie City limits where it mhight be appropriate to reduce density.
Mayor Dirksen added that making this part of the Comprehensive Plan
update will not take any longer than addressing diis issue separately.
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 2
Councilor Sherwood also noted that there are only about 40 acres in the
unincorporated area that could be affected by a Code change and she was
against spending staff time on tivs matter as a separate project.
There was discussion on a communication from Nfr. Dick Franzke and the
concerns for the Bull Mountain Plan and compatibility Nvith Tigard's Code
for areas likely to be annexed.
Comrntuuty Development Director Coffee advised that the Comprehensive
Review process will include an overall look at density throughout the City.
Where the tliiuil:density inight increase,the can point to that and reduce it
somewhere else.
3. Legislative Process for Comprehensive Plan Amendments: Comprehensive
Plan amendments are sent forward with input from citizens that we have
had over the years, through public meetings,and through Policy Interest
Teams. Drafts are reviewed by staff representing different departments to
assure consistency with existing programs as well as looking at the future
and how things might be implemented. Then the Planning Commission
reviews die proposals at a workshop meeting and hearing and then to the
City Council fora workshop and a hearing. One of the specific questions
presented to the City Council was, "What type of format do you want to
have in a workshop where citizens might want to comment?" Typically, d7e
City Council does not have a public hearing ata workshop, but the
Planning Coirunission found that it was useful to allow citizens to continent
(3 minutes each) ata certain part of the agenda. The City Council(on
August 21,2007) agreed to use this format. The first workshop is
scheduled for October 16,2007.
Community Development Director Coffee advised we are following the
structure of the Statewide PlannMig Goals for convenience of organization
and review by the State. The Plan, however,will be more than just a
traditional, conventional land use planning Comprehensive Plan;it is
intended to Micorporate a lot of die issues that have surfaced over the past
ten years. Staff is working widn City Attorney Rainis's office on this project
to deteunine parts of die Plan that have a land-use,regulatory aspect and
those parts of the Plan that have aspirational goals or suggested community
activities that would further the goals of Plan. For example, a Recreational
Program proposal carne up recently. There are people in the community
who believe we should have such a Prograin and it might be that a 20-year
horizon is a reasonable tune within wlich to consider it. This would not be
a regulatory land use requirement,but it is a goal of the community if this is
what is finally agreed on for die Plan. He explained that dlere would be
action measures identified to direct how to further explore this goal. The
Comprehensive Plan update intends to incorporate the Visioning effort by
die City.
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 3
Comimturity Development Director Coffee advised the City Council will be
reviewing ordinances to adopt sections of the Comprehensive Plan.
Councilor Wilson asked if items placed 111 die Comprehensive PIan are non-
regulatory,would this have the effect of binding current and future
Councils to make certain decisions? City Attorney Ramis said it would not
be binding so long as the language is clear to distinguish what is regulatory
and what is not. The City Attorney and staff will work to assure that
specific language is identified for regulatory provisions and biose sections
dhat are general policy.
Cornrnunity Development Director Coffee noted the general policy
language could contain phrases such as "subject to available funding." At
least die City would be saying in a document that is adopted as policy that
this is what the intend to try to achieve in the next five years.
Assistant City Manager Newton noted the policy areas could contain
sections regarding Youth prograrns and interests. Councilor Buchner noted
her concerns that issues similar to what was experienced when individuals
quoted certain parts of the Bull Mountaui Plan as "absolute, fined
regulation" that people might do a similar dung to aspriational parts of die
Comprehensive Plan. There was agreement that we need to be careful of
what is placed in die Plan as aspirational.
The Plan essentially is a road reap for 20 years; similar to die Downtown
Improvement Plan which includes aspirational goals as well as specific
implementation policies and rigorous standards to be adopted.
Comintuiity Development Director Coffee noted the Bull Mountain,Plan is
old (1984);and die Comprehensive Plan must be reviewed regularly.
Councilor Buchner said she hopes the document will contain provisions on
updating the Plan about every five years. Cornrnunity Development
Director Coffee said that the format includes action measures and staff
recommends that these be reviewed every year.
4. Citizens for Community Involvement: At die August 21,2007 City Council
Workshop meeting, die Council discussed die problems in.maintaining
membership. The crite>7a have been Iirniting: Limits membership to
representatives of Boards and Commissions and Citizen Involvement Team
members. From that discussion,Community Development Director
Coffee advised that the Council directed staff to bring back an amendment
to the CCI bylaws; this is scheduled for an upcoming City Council meeting.
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 4
rack.3 Update on the Citywide Survey
Assistant City Manager Newton referred to her August 31,2007,memorandum
regarding die Survey. This is nota customer satisfaction survey;it is a
conuiiunity attitude survey. A consultant will help word questions.
Assistant City Manager Newton said,ideally,as we do this survey every other
year,we-will have some questions that we ask regularly but also have die
opportunity to ask about specific issues diat are timely. For example, this year
we have the questions about water and recreation programs.
Assistant City Ivlai-Liger Newton reviewed Councilor Sheiwon-d's suggestions,
which included asking whether people participate in school events. On
Question 19,"sidewalks" should be included. On Question 20, add something
about whedher users should pay for services or improvements.
Councilor Wilson said he did not see anything regarding traffic congestion. I Ie
said he has long wanted to measure people's attitudes concerning sprawl versus
density. For example, "To what extent would you be-willing to accept more
density iii your neighborhood to protect nearby farmland and open space?"
Councilor Sherwood pointed out that Port Moody did this and as a result built
an area to accommodate more density.
Assistant City Manager Newton asked Councilor Wilson if the traffic
congestion question should be flushed out a little more in terms of how people
feel about the time it takes to get through the City? Councilor Wilson said if
here is room for several questions,it would be great. Mayor Dirksen said he
was dunking there should be a category for transportation issues for which
congestion might be one area but it could also ask about adequacy of public
transit and its use.
Councilor Buchner suggested a question regarding adding more streets for
connectivity to reduce congestion on major streets.
City Manager Prosser said diere will need to be a balance. A professional firm
will be lured to help us as the number of questions-will be limited. Staff will
keep track:of all these ideas for the consultant to consider.
Councilor Wilson noted the benefit of tracking of changes over tine on
concern for certain areas.
Mayor Dirksen suggested a question regarding whedier the respondents
employment is within the City of Tigard and asked in such a way so that if a
person works a secondary job in Tigard that dus information is captured if
we want to know this.
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 5
There was discussion about how questions need to be worded to assure
responses can he accurately interpreted. Councilor Wilson said the real
tradeoffs need to be explained so the respondent can make a decision; for
example, everyone says we want to save farmland, but how will this affect
them with regard to densities.
Assistant City Manager Newton said the survey will be conducted the end of
October or the first part of November.
Councilor Woodruff suggested the survey be designed to take no longer than
five rninutes. Councilor Wilson said we need to be ruthless about weeding
out things that we already know the answers to or those areas where we can
obtain data elsewhere. Mayor Dirksen referred to the questions on the
Balloon Festival and suggested questions be mote open ended regarding
whether residents think the Festival is a good thing for the cornunurnity.
Councilor Buehner will assist Assistant City Manager Newton and
Cornrnunity Development Director Coffee with the selection of the
consultant and with work on the questionnaire.
(I'rac(c 4) Update on the 74`x'Avenue/Bonita Medians
City Manager Prosser advised that he and Cornrnunity Development Director
Coffee met with representatives from TriMet, Oregon Department of
Transportation,and business owners.
They reviewed medians versus lights and TriMet shared the results of their
investigation on lights. ODOT's strong preference is for a median because of
safety concerns,but they would accept a light. The cost of a light was discussed
and TriMet estimated it would be$500,000, and flus is not in their project
budget. Tri?vlet indicated a willingness to pay about a third of the cost. If
Tigard contributes then the funds would come from the Community
Investment Program,which would mean that some projects on die schedule
would not be done. The business conirnurnity will be asked if it would be
willing to contribute a portion. Nir. Stan Prosser was present representing the
business owners. Another meeting will be scheduled to continue the
discussion.
There will be 16 more trawls during rush hour and there is concern about
keeping people off the tracks when trains are corning. In addition,there are
issues with school buses stopping to pick up/leave children,which also impacts
the traffic movement.
(Councilor Buehner noted issues With school bus pick up/delivery of
handicapped children on McDonald Street during die rush hour when both
travel lanes' traffic is stopped for five more minutes. This is something that
Tigard City Council and Local Contract Review Board
Meeting 1V4inutes—September 11, 2007 Page 6
needs to be addressed;perhaps, finding a place where the bus can pull off the
street.)
City Manager Prosser noted that the issues with traffic medians are not related
only to businesses on 74`x'; there are some businesses on Bonita,both sides of
74", and in the area. If diere is a Local Improvement District formed, then
there was interest in reviewing whedler additional business should participate in
the LID. IVIr. Stan Prosser noted the$500,000 for die light includes the
change-over ui die software no matter what happens in regard to the traffic
lights. The final number to be shared will not be$500,000. The impact on
business owners with no left turn on Bonita will result in a decrease of property
values and businesses will not be able to stray there. This will impact the City in
terms of revenue as well. Mayor Dirksen said that ODOT his been asked to
provide the difference in cost for the traffic light,not just the overall cost.
City Manager Prosser said that the are in a tune crunch. TriMet needs to know
die cotrunitments for payment of the solution;the LID might not be formed.
In response to a question from Councilor Buehner,Mr. Stan Prosser said other
businesses who might be asked to participate have not yet been contacted. He
said no decisions have yet been made and they wanted to deterinine how to
approach the businesses should the LID be selected.
Councilor Buehner said she wanted to make sure these businesses are kept in
the loop as much as possible so they are not caught completely unaware. It was
noted that there will be informational meetings if an LID approach is to be
considered. ODOT will likely not be able to help much with fa nding as they
have$2 million per year for railroad crossings throughout the state.
• EXECUTIVE SESSION: (Held at the end of the business meeting.)
• ADMINISTRATIVE, ITEMS—City Manager Prosser reviewed the following:
o Noted that a TriMet Transit Routes Map was distributed to rine City Council for
Agenda Item No. 6—Tigard-Tiiivlet Annual Progress Report,2007
o Referred to a draft Joint Meeting Council Agenda for September 18,2007 drat was
distributed to the City Council (Cities of Tigard,Tualatin,Durham and Kung City
Councils Plus Tigard-Tualatin School Board). City Manager Prosser reviewed draft
agenda and asked that City Council members give lhizn continents.
o (Track 5) Update: Lake Oswego Water Partnership—City Manager Prosser advised
that he has been working since July trying to get the subcommittee meeting
scheduled. It appears dlat it will not likely be scheduled until sometime in October.
City Manager Prosser noted some concerns about the progress on this option and
said he hoped he would hear more about scheduling this meeting tomorrow. There
was discussion about deadlines coining up for Tigard,with regard to decisions that
need to be made.
In response to a question from Councilor Buehner, City Manager Prosser advised
that he understands that Tualatin Valley Water District is waiting to hear about
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 7
what can be done to utilize Hagg Lake,which should be known at the end of the
Year. The utilization of Hagg Lake is also one of big determinants for the City of
Tigard.
Councilor Wilson asked what the impact would be with regard to dissolving our
relationship with Tigard Water District as he has heard they are talking to Tualatin
Valley Water District. City Manager Prosser said he understands TWD is talking to
the Chair of TVWD;he does not know if the staff has been approached. Mayor
Dirksen said he understands that TWD is talking to TVWD for administrative
services (staffing). In response to Councilor Wilson, City Attorney Ramis advised
that if the City were to withdraw from the agreement, there is a long notice
requirement. The issue of administrative support is different from the agreement,
whereby there is some question xvidi regard to how much assistance should cone
from the City of Tigard for this support. City Manager Prosser conunented that the
Tigard Intergovernment-d Water Agreement is not just with the Tigard Water
District;it also is with King City and the City of Durham. City Manager Prosser
said at this time there is "nothing on the radar"wide regard to the IGA.
Study Session recessed at 7:06 p.m. (There was a reception of cake and beverages to
celebrate the City of Tigard's 46"' birthday.)
I. BUSINESS MEETING
1.1 Mayor Dirksen called the City Council&Local Contract Review Board meeting
to order at 7:33 p.m.
1? Roll Call
Naive Present Absent
Mayor Dirksen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
1.3 Pledge of Allegiance
1.4 Council Coimntmications&Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
Tigard City Council and Local Contract Review Board
Meeting Minutes —September 11, 2007 Page 9
2. PROCLAMATIONS: CONSTITUTION WEEK
Mayor Dirksen proclaimed September 17-23 as Constitution Weep.
3. CITIZEN COMMUNICATION
• Tigard High School Student Envoy Megan Foltz presented her report to the
City Council. A copy of the report is on file in the City Recorder's office and
includes inforination on activities regarding academics, athletics, arts, and
activities.
• Follow-up to Previous Citizen Coininunication: None
4. CONSENT AGENDA: Mayor Dirksen reviewed the items on the Consent Agenda:
4.1 Approve Council Minutes for July 17 and 24,2007
4.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
4.3 Support the Downtown Design Regulation Project and cul Application for
Smart Development Code Assistance from the Oregon Transportation and
Growth Management Prograin—Resolution No. 07-59
A RESOLUTION TO SUPPORT THE DOWNTOWN DESIGN
REGULATION PROJECT, AND AN APPLICATION FOR SMART
DEVELOPMENT CODE ASSISTANCE FROM TIIE OREGON
TRANSPORTATION AND GROWTH MANAGEMENT PROGRAM
4.4 Approve a Merit Pay Adjustment for the City Manager
4.5 Local Contract Review Board:
a. Award the Contract for Hearings Officer Services to Joe Turner, Esq.,
AICP and Authorize the City Manager to Complete All Necessary Steps to
Execute the Contract
Motion by Councilor Sherwood, seconded by Councilor Woodruff., to approve the
Consent Agenda.
The motion was approved by a unanimous vote of Council present.
Mayor Dirksen Yes
Councilor Buelnner Yes
Councilor Wilson Yes
Councilor Sheiwood Yes
Councilor Woodruff Yes
Tigard City Council and Local Contract Review Board
Meeting Minutes —September 11, 2007 Page 9
5. TIGARD'S 46""'BIRTHDAY REMARKS
Mayor Dirksen reviewed a PowerPoint presentation highlighting Tigtrd's 46-year
history. Today is Tigard's "birthday; die City was incorporated on September 11, 1961.
A copy of die presentation is on file in the City Recorder's office and includes
information about the changes that have occurred since 1961 in the following areas:
Population, Ntumber of Businesses, Median, Acres of Parks/Open Spaces/Greenways,
Land in Acres,Sworn Police Officers, and Median Income
6. TIGARD-TRIMET ANNUAL PROGRESS REPORT,2007
Associate Planner Roberts introduced this agenda item. TriMet General Manager Fred
Hanson presented inforrmation about d1e progress achieved during 2007 raider dhe
"Tigard-TriMet Mernorandtuhh of Understanding for improving local transit access and
serti-ice. Also present to respond to questions was TriMet staff member,Torn Mills.
Mr. Hansen said he thinks that everyone is pleased with the progress being made on the
commuter rail project, which has been the top priority for die transit investment plan
for improvements in this area. Construction began in October 2006 with service
anticipated to begin in about one year. Mr. Hansen described dle activities of die last
year on die cothunuter tail project.
.Mr. IIansen reported on work with Oregon Department of Transportation (ODOT)
and City of Tigard to find a safe and business-friendly solution to the crossing on SW
74"' and Bonita. TriMet has offered to be a partial funder of the solution.
Overall the comtmuter rail project is moving along very well.
Mr. Hansen repotted on bus service. In 2005, 17 bus service options throughout this
area were analyzed and a number of improvements were put forward. One of the most
important has yet to be put in place is the frequent service of Lune 76, which runs
between Beaverton, Tigard, and Tualatin. Frequent service means that service will
come at least every 15 minutes everyday. When frequent service is provided on bus
lines, they generally see triple-digit increases on ridership. Frequent service for Line 76
is TriMet's next identified line to be improved to thus high quality, frequent selTice as
soon as resources are available. It would become the 17`x' frequent service line in dle
Tri1\1et system.
Tigard City Council and Local Contract Review Board
Meeting Minutes —Septermber 11, 2007 Page 10
Mr. Hansen reviewed other connection improvements including Line 38. The
improvements to Line 38 could potentially impact service to 72"d Avenue; however,
TriMet is looking for ways to avoid taping away service from 72"".
Mr. Hansen advised that service to the Barrows Road area is still under consideration.
The same issues exist for increasing service to this area because if a reallocation takes
place from one lune to another,it will take away about 43 gips per weekday for Line 92.
Mr. IIansen stressed that one of the challenges that TriMet has is that is has worked to
provide sertrice to the elderly and disabled through its LIFT program but this service is
expensive; in fact, in runs at about 11 times tie individual per trip per cost when
compared to d-ie regular bus-route alignment. This ser-Xrice is incredibly important for
people who have no choice for transportation but for that door-to-door lift service. In
terms of the cost and the demographics trend, this will be a growing segment for
service — and it will be expensive, which places pressure on TriMet's abilities to do
some of the other expansions. TriMet would like to wort:with the City to assure that
elderly and disabled housing be located and easily accessible to the fixed-route system,
which can give tris population shore freedom.
Mr. IIansen reviewed bus stop improvements for the shelter on Pacific Ilighway and
Royal Villa Drive (400 weekday boardings at this stop). Other unprovements occurred
on Pacific I-l:ighway and Royalty Parkway. Under review is the potential for a bus
shelter at Pacific highway and 64"'Avenue.
11N1r. Hansen said that planning for the Barbur/99W high-capacity transit in the regional
transportation plan revealed that bus-rapid transit was the identified selection. I-Ie said
the Barbar Corridor/99W area should be considered for light rail radler dhan just bus-
rapid transit.
Council cornrnents and questions followed.
Councilor Wilson distributed copies of information comparing the City of Tigard to die
whole TriMet system area. A copy of this information is on file uh tie City Recorder's
office. He pointed out the route density in east Portland versus Tigard noting that in the
past it had been said that Washington County does not have the density to support
transit. In die last 20 years, there have been huge changes in Washington County. On
Page 2 of Councilor Wilson's handout, he referred to some population data:
Washington County is now past the half-million mark in population and is almost on
par-%vida the City of Portland at 562,000 population. In Washington County, 93 percent
of the population is urban. The City of Tigard has a population of 46,000, up from
1000 when we were incorporated 46 years ago. People might not realize that Tigard's
Tigard City Council and Local Contract Review Board
Meeting Minutes —September 11, 2007 Page 11
population density now exceeds die City of Portland's population density as a whole.
The whole equation upon which the original system was based needs to reflect the
changes; Councilor Wilson said he does not feel adjustments have been made in terms
of route equity.
Councilor Wilson reviewed additional information he distributed comparing population
densities in certain areas of Portland to areas in die City of Tigard. IIe said he thinks
substantial egtuty issues have developed over die years. IIe acknowledged the difficulty
of transferring service from one area to anodler.
Mr. IIansen responded that he is conhrnitted to providing service throughout the whole
region. With the changing region and a million more people expected over the next 20-
25 years, said we must provide quality transit service to all of out region, not just tie
central city of Portland. Having said that, he noted there are some distinct differences.
For example there is a grid system in the neighborhoods in southeast and northeast
Portland,which allows for a much more confined way of being able to ride dhat transit
service. This also provides for opportunities to use arterials Within walking distance. In
addition, there are substantial amounts of lighted crosswalk intersections providing
safety. I\/Ii. Hansen they have learned drat an area that is very friendly for pedestrians is
also an area that works well for transit. TriMet wants to focus, as a partner, on
sidewalks and safe crossings.
Mr. IIansen said drat as we loon: at the service investinents TriMet has made over die
last number of years, the majority of hose investments have been outside of die City of
Portland: Westside Light Rail, Cointnuter Rail, and portions of the Green Line in
Clackamas County. He referred to the bus lines that Councilor Wilson's suggested be
"looked at harder" and advised that TriMet has been reviewing some of these low-
performing lines and worlcing wide tie community to find out how they could make the
line perform better.
Councilor Buelmer said that Murray Boulevard is in the process of being extended to
Barrows Road. More than 500 homes have been built in dle area and a grid has been
created. More development is planned. She asked Mr. Hansen about whether there are
plans to review Line 92 to provide service. Mr. Mills responded drat just today he
received iuforrnation about extensions of streets in die area;Associate Planner Roberts
advised of some of the development taking place. Mr. Mills said review is needed to
determine whedher it is fair to take away service from one area to anodler — it's a
balance for TriMet. IIe said the review of this line has not been a priority until tris
meeting, because the extension was not built. The transit investment plan lists this as
an area that TriMet intends to loot:at.
Councilor Buelmer said she used to be on die Planning Comtnission and she raised this
issue four years ago. Mr. Mills said they were aware of the development, but dle
extension was not completed. With the extension, TriMet can consider the re-route.
Trilvlet does not have the funds to create new service. To provide service, a
Tigard City Council and Local Contract Review Board
Meeting Minutes— September 11, 2007 Page 12
reallocation of the existing loop on Line 92 could be done. Nov that the extension is
done,Trilviet can evaluate the area and the service provided.
Councilor Buchner advised that Tigard has poor service in the west and nordi-%vestern
part of Tigard.
Councilor Buchner reiterated die need to look at reallocating service to the new areas
being densely built near Line 92. Mr. Hansen suggested that he and Councilor Buchner
do a site visit of the area.
Associate Planner Roberts clarified that the newly opened Horizon/Teal corunection
between Barrows and Scholls is not the same as die Walnut Extension.
Councilor Woodruff asked if TriMet ever does a "zero-sure process" to review
allocation of resource. Once a commitment 's made to an area, are they entitled to that
bus route forever regardless of how it "stacks up" with odher parts of the region? Mr:.
Hansen said TriMet goes through a process sinilat to a zero-based process; routes are
evaluated by boarduig rides per vehicle hour. If it is below about 15 or 16 boarding
rides per vehicle hour, it is considered to be a low-performing lune and a candidate for
reevaluation including considering how to make die line more successful. Since 2000,
more than 4000 hours of service has been reallocated or$7 million of cost.
Councilor Sherwood asked how much of die bus service is subsidized by TriMet taxes?
Mr. Hansen advised that die "fare box recovery rate" is at about 22 percent, and dhis is
about the national average. Councilor Sherwood advised she works for groups from
low-income housing who cannot access bus service and she noted her hope for service
along Bonita Road and Hall Boulevard. She noted some low-income individuals cannot
afford bus tickets. Mr. Hansen said TrilNlet works hard to provide new opportunities.
For example, montlhly passes have been too great of an outlay for some to purchase.
TriMet then offered half-month passes and are also now offering a seven-day pass. Mr.
Hansen said that 72 percent of TriMet riders are "choice riders"; they have access to a
vehicle. F Ie added drat does not uitend, however, to minimize d-le importance of die
service for people who have no choice but to ride tie bus.
Mayor Dirksen referred to information die City Council received contained in an
August 23, 2007, memo from die City's financial department to follow up on a City
Council request to try to calculate what Tigard citizens pay in TriMet taxes. (A copy of
die memo is on file in the City Recorder's office.) Contribution into the fuiancial
system is another issue. Mayor Dirksen noted the need for city officials and Trilvlet
officials to determine if Tigard citizens ate receiving die service they are paying for.
Tliis is a consideration for City of Tigard on a number of issues and processes regarding
the amount citizens pay for services and the atnount received and whether we are
getting fair treatment. Mayor Dirksen asked Mr. Hansen if lie wotuld review the
Tigard City Council and Local Contract Review Board
Meeting Minutes —Septernber 11, 2007 Page 13
memorandum and apply it when considering where allocations should be and where
service should be provided in a fair way.
1b11. Hansen responded that TriMet will evaluate die information. They always look at
issues of regional equity. Some governinent services are utilized in certain areas by
certain individuals, citing the example of fire, police and rine school system. He
acknowledged equity issues need to be reviewed and it is inhportant drat the TriNlet
system not become a "Portland-centric" service; it must be a service that connects the
whole region.
Councilor Wilson commented on the changes and that now it is_fairly balanced with
regard to taxes being paid by the City of Portland and Washington County. These
issues "are boiling." Councilor Wilson said that, "Either we are wrong and we need to
be convinced of that or maybe there are serious equity issues that eventually will have to
be dealt with."
Mr. Hansen agreed the equity issues need to be dealt with. He stressed there are
differences among the areas in tie regions and how they are served. He noted some of
the services to areas of Portland do directly benefit Washington County and rine Tigard
nvironmental benefits derived because automobiles are no longer
area. For example, e
on the road.
Councilor Hosticlua asked for this item to be postponed. It is tentatively scheduled for the
Council Business meeting of September 25,2007.
7. METRO'S "NEW J=GGK AT REGION4kh G1491GE-SH
- `=t' T ivsuiiut
S. ANNUAL POLICE REPORT
Police Chief Dickinson presented the infoi nation for this agenda item. A copy of the
PowerPoint presentation is on file in the City Recorder's office.
Areas reviewed included the following
• Statistical Reporting
• Workload analysis—Patrol
Tigard City Council and Local Contract Review Board
Meetuig Minutes—September 11, 2007 Page 14
• Part 1 Crimes Chart
• City of Tigard Total Part I Critics
• City of Tigard—Violent triunes.
• Cotrumunent of the Department to maintain our standing as among the 100 best
communities for youth and as the 61" safest city in America.
• Councilor Buchner noted one other progr.nn: The Citizen Police Academy.
• Positive Headlines
• Part II Crime Statistics.
In response to a question from Councilor Buchner, Police Chief Dickinson explained how
activity at Washington County can be addressed when die Commercial Crones uMt is
activated.
• Chart—City of Tigard Total Part II Crones
• Audit Results
• Audit Assessment&Recommendations
-Retaining employees;Tigard's turnover rate is below the national average.
• Property Evidence Function
Tigard City Council and Local Contract Review Board
Meeting Nfinutes—September 11, 2007 Page 15
• Current Property/Evidence Facilities.
• Mutual Aid Responses
Data reviewed.
• Strategic Plan
• Department Highlights
Graffiti
GREAT and DARE
Peer Court
SRO
High rating fiorn community
CRIME spotter
TriMet
Truancy Ordinance
Jaywa&iig Ordinance
Increased use of Non-Lethal Weapons
Dramatic Decrease in Medi Labs
• Chart—Meth Lab Seizures
• Less lethal alternatives.
Looking for other alternatives to taser—i.e.,a projectile taser.
• Pepperball
• Future goals
• Additional Fugue Goals and Challenges
• Recruitment Process Reviewed
Tigard City Council and Local Contract Review Board
Meeting Minutes —September 11, 2007 Page 16
• Chart—showing hiring process
• Patrol Officer Staffing by Hour
• Workload Analysis by Day of Week and Hour
• Overlap of Two Charts Above
• Conclusion and the City Council notes of appreciation for the police program in Tigard.
conclusion
Break
(FTR System was not activated; no audio at this time)
9. PORT MOODY TRIP DE,BRIEFING
Senior Planner Nachbar presented the staff report; a copy of the PowerPoint
presentation is on file in the City Recorder's office.
I Iighlights of the presentation:
• Trip was to work on establishing a com non vision.
• Models of a project at Port Moody—new towers.
• More models—of new projects being proposed at Port Moody.
• Views of downtown Port bloody
• Views of streetscape—Port Moody
• Additional Stteetscapes—Port Moody
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 17
(FTR system activated;audio resumes)
• Caveats to comparison of die Port bloody experience to the City of Tigard;it Canada,
development is more a privilege than a right.
What will be needed for success:
• Political support.
• Coininittnent
• Building trusting relationships With the development cornrnunity.
• Willingness to work together on all levels.
Discussion:
Marland Henderson commented on the challenges successfully overcome by Port Moody. He
said he applauded them for starting with a clean slate and asking people what they wanted and
then found the support. He also conunented on how parking was provided at Port bloody.
Lisa Olson, as a member of the comrnuuuty thanked die City for d-ie opportunity to go on the
trip. She noted the highlights for her included the extensive community involvement, the role
the city staff played ii providing information, pro-riding a forum, and getting the community
involved. She noted the original Tigard Downtown Task Force was run similarly to the Port
Moody model. She suggested that the loot:at what wonted for Port Moody and that we apply
those principles.
Another Port Moody trip participant referred to a vision document prepared by Port Moody.
She also conhrnented on die wort:by developers.
Councilor Sherwood explained why she felt motivated to plan a second trip to Port Moody for
others to see what she had on her initial visit. She referred to Tigard's public process and, yet,
people were not all on the same page. She said she was disappointed that more people did not
go. She realized that not everything done in Port Moody could be replicated in Tigard; Port
Moody is an example of what an "urban village"could look like.
Councilor Buchner commented that the relationship between the City and developers for Port
Moody impressed her. This is something Tigard will have the opportunity to do.
Councilor Wilson followed up on Councilor Shervood's cornrnents regarding why this trip
was important. Port Moody represented somedhing different and was unlike any place they had
seen before. It had a different feel;while densely developed, there was an absence of noise and
traffic congestion. I Ie referred to livability for those who lived in the uea and tie availability of
panting, both on-street and underground.
Tigard City Council and Local Contract Review Board
Meeting Minutes —September 11, 2007 Page 18
Councilor:Woodruff noted he appreciated everyone's willingness to go on this trip. He noted
that he felt like Port Moody provided open space; however, he was less enamored vvidi the tall
buildings.
Mayor Dirksen advised that he drought die trip was worthwhile. While not exactly comparable
to Tigard he noted this trip gave everyone who attended a conunon fiance of reference.
Long Range Planning Manager Bunch remarked, from a staff perspective, on the Port Moody
trip. He commented on a shared vision, looking at the whole commumty, the value of
leadership from die City Council and from citizens, and for staff to lu-iow if they take a risk,
they will be backed up. He referred to the Comprehensive Plan process and the September 25
workshop. The vision that is created dhrough tie Comprehensive Plan Process along with the
tone set by die City Council makes a big difference regarding how projects are unplemented.
Long Range Planning Manager Bunch noted that Port Moody also has a regional government
and d-iey have some of the same problems with infrastructure funding for transportation.
Long Range Planning Manager Bunch referred to economics. Developers report that the
return on die square foot is very important to diem in Vancouver. It is a desirable place to live;
the economics have made them want to locate in this community in Vancouver, which is why
they are spending $1.2 billion in Port Moody on one project. They said they want to be there
because of the quality of life. Creating a quality of life does create a better market to attract
those developers.
City Manager Prosser noted he was pleased to get die opportunity to go on die Port Moody
trip. I he noted two main points:
1. Parking is crucial as we look at our downtown; we need to build a downtown for
people, not for cars. If we have surface parking lots, it'll be a "great used car lot, but it
won't be a place for people." In the short-tern, we might have to settle for surface
parking lots, but we have always got to keep in mind that we are going to have to deal
with die parking issue, whether it is underground or structure parking with an emphasis
on the people and streetscape to make it an inviting place.
2. Port Moody is an entire community. He referred to a photograph of Port Moody,
which showed an `incredible armor nt of open space." He referred to die variety to
housing types and the different kinds of urban experiences available.
City Manager Prosser referred to the emphasis by Port Moody to create a colhhnnunity vision
and the challenge to build a base for a 20-year project.
Marland Henderson said this was a new beginning and he shared a newspaper article from
Vancouver, BC regarding the Port Moody trip by Tigard representatives;a copy of this article is
on file in the City Recorder's office.
Tigard City Council and Local Contract Review Board
Meeting Minutes —September 11, 2007 Page 19
Lisa Olson advised she will be at the League of Oregon Cities conference and site is putting
together a tour of downtown Bend.
Senior Planner Nachbar read comments about the Port Moody trip submitted by Carl Switzer.
Councilor Bueh ner cornmented on the High-rise towers in Port Moody and how they did not
ovenvhelnn. High rise might be feasible at some point"down the road" for City of Tigard.
10. COUNCIL LIAISON REPORTS
Councilor Sherwood advised she attended a City and County official traiining on emergency
services procedures. She was a little disappointed in the attendance. She urged training for the
City-Council and will follow up with some questions to staff.
Mayor Dirksen updated the Council on his activities with the Washington County
Coordinating Committee for transportation recormnendations for the County and how Traffic
Impact Fee dollars can be used. WCCC approved the use of TIF fluids by the City of Tigard
for the median on McDonald Street, The Cormnittee discussed the Regional Transportation
Plan (KIT). The staff members of the different jurisdictions have been working on the RTP
and the WCCC saw the RTP 1111 its final form—it was voted on and approved to move f6tward.
Mayor Dirksen said ""Tigard carne out of it not looking too bad—all the stuff that's in it comes
right out of our Transportation System Plan that we already had in place." The Mayor has
asked that this information be placed in the City Council packets so the Councilors can review
it. He asked Council to keep in mind that the WCCC has already voted on the RTP and it is
being passed on to Metro. About $226 million in projects were identified for Tigard for the
next 15-20 years.
Mayor Dirksen advised that the WCCC also discussed the future of MSTIP and are
considering going fora fourth MSTIP bond in November 2008. There is a concern among the
members of WCCC, that if the County takes this action and then the State also decides to take
action on transportation, Washington County will again get short-changed. There was a
comment made ata recent Westside Economic Fonun by Senator Deckert that he has heard
cointnents in Salem to the effect that Washington County will take care of themselves and that
they would concentrate on dne rest of the state. Mayor Dirksen said we need to combat that
attitude. One out of every $6 that Salem has for the budget comes from Washington County
and we need to see some return. Mayor Dirksen said he has also heard dlat it is unlikely that
there will be the political will in Salem to address transportation in the next legislative session.
He urged the Council to continue to "hold our legislators' feet to the fire" when we speak with
thein about making transportation a priority.
•
EXECUTIVE SESSOIN: City Manager Prosser announced that the Tigard City Council
will go into Executive Session to discuss pending litigation with legal counsel under ORS
192.660 (2)(1-1). Representatives of the news media are allowed to attend Executive
Sessions, as provided by ORS 192.660(4), but must not disclose any information
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 20
discussed. No Executive Session may be held for the purpose of tal�ig any final action
or maldng any final decision. Executive Sessions are closed to the public.
• ADJOURNMENT: 10:37 p.m.
Catherine Wheatley, City Recorder
Attest:
N1a1 , ity of Tigard
Date: �A)
1:AADP(\Catliv\CCNIi 2(107\070911 final.doc
Tigard City Council and Local Contract Review Board
Meeting Minutes—September 11, 2007 Page 21