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City Council Minutes - 07/10/2007 Agenda Item No. :a '.; For Agenda of g �-i.�a. .2g .2oU TIGARD CITY COUNCIL/CITY CENTER DEVELOPMENT AGENCY Meeting Minutes July 10, 2007 Mayor Dirksen called the meeting to order at 6:32 p.m. Roll Call: Name Present Absent Mayor Dirksen ✓ Councilor Buelmer ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ • STUDY SESSION > Council Discussion Regarding Changes to the Council Grounclrules—Adnvnistration Department Cowicil reviewed City Manager Prosser's suggestions for changes;a copy of these suggestions are on file in die City Recorder's office. Col-mcil members concurred with the suggestions,which will be subnnitted for Council approval on the July 24,2007, Consent Agenda. > Port Moody, Canada Trip Senior Planner Nachbar rexriewed travel plans, the agenda, and the list of attendees for the tip to Port Moody scheduled for July 26 and 27, 2007. Port Moody is a successful planned community and this model might have some elements that could work well in the Tigard Downtown Urban Renewal District. > Administrative Items ■ Team Building Meeting After brief discussion, City Council members concurred to postpone this meeting until November or December. Tigard City Council and City Center Development Agency Meeting Minutes—July 10, 2007 page 1 " Special Meeting on July 17 widl Lake Oswego Council and Intergoveriu-nerital Water Board;6 p.m. dinner and 7 p.m. meeting. Mayor Dirksen noted drat it is likely that a work group will be formed to review a potential partnership between Lake Oswego and Tigard. He said the Council members should be thinking about who could represent Tigard on the workgroup. City Manager Prosser advised that die consultant reviewed information with die Lake Oswego Council at its July 9, 2007, meeting. Feedback from the Lake Oswego Councilappeared to be favorable with regard to continuing to explore the possibility of a partnership. Councilor Woodruff and Councilor Buchner were suggested as two possible representatives. Public Works Director Koellermeier would be the staff inember assigned to this work group. ■ Mayor's Design Institute—University of Washington. Mayor Dirksen is unable to attend this function to be held July 19-21. After discussion Councilor Buehner advised she would attend if die invitation can be extended to someone odler than the Mayor. ■ Council Calendar:was reviewed: July '1`17 Tuesday Tigard City Council Special Meeting— 6 pin dinner; 7 pin meeting, City Iall '1`24 Tuesday Tigard City Council Business Meeting—6:30 pm, City Hall 26-27 Thurs-Friday Port Moody Trip,Vancouver BC —Departure 8:30 a.m. on 7/26 at Tigard City IIall 31 Tuesday 5"'Tuesday Council Meeting—Cancelled August ''`14 Tuesday Tigard City Council Business Meeting— 6:30 pin, City Hall :'2'1 Tuesday Tigard City Council Workshop Meeting— 6:30 pm, City IIall '28 Tuesday Tigard City Council Business Meeting—6:30 pin, City Hall ='Regular Council meetings. Study Session concluded at 7:16 p.m. 1. BUSINESS MEETING Tigard City Council and City Center Development Agency Meeting Minutes—July 10,2007 page 2 1.1 Mayor Dirksen called the meeting to order at 7:33 p.m. 1.2 Roll Call: Naive Present Absent Mayor Dirksen ✓ Councilor Bueluler ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Cormnunnications &Liaison Reports Mayor Dirksen reported he met on July 10, 2007,with members of the Washington County Coordinating Committee. Potential future funding for road improvement projects was discussed. He said he has some data that he will give to staff to distribute to the City Council Instead of talking about it tonight. This is moving forward with a two-tiered approach including a Major Streets Transportation Improvement Plan (MSTIP) and mnaiitlainiag the County Traffic Impact Fee. Municipalities will be encouraged to enact their own traffic System Development Charge to deal with local issues. Mayor Dirksen asked that, once the City Councilors have read the Information,they give him some feedback:as he continues the discussion with die rest of the Committee. 1.5 Call to Council and Staff for Non-agenda Items: None. 2. CITIZEN COMMUNICATION • Mark Poling, 8525 SW Cedarcrest,Tigard, OR 97223 representing the American Legion said I7 March 2006 the City Council, the Tigard Chamber of Commerce, and the American Legion Post in Tigard,adopted the 41"Bnigade Combat Tc-,u-n, headquartered in Tigard as they left for Afghanistan. In the one-year-plus that they were gone, the American Legion raised fiends and sponsored other activities to support those in dne rnilitaty and their fannilies. The 41" Brigade has now returned. The American Legion has arranged an August 4"Home-Again Parade,"which is growing Into a significant event. A large number of people and businesses are helping with this event. The one piece remaining is the insurance. Mr. Poling asked if the City could assist with Insurance. Tigard City Council and City Center Development Agency Meeting Minutes—July 10,2007 page 3 After discussion, Mr. Poling was directed to contact Tigard Risk Manager Mills. Mike Marr,who is one of die organizers of the 4"' of July event,would be another resource to determine where insurance could be purchased for flus type of event. If feasible, die City Council could consider whether to finance the cost of the icnsurance at its July 24, 2007, City Council meeting. Mr. Dale Potts supplied more details about diis event. A copy of this information is on file ui the City Recorder's office. • Follow-up to Previous Citizen Conununication City Manager Prosser noted on June 26, 2007, John Frexving had asked for review of some issues wide the Ash Creel.Estates Development. City Manager Prosser advised staff responded to Mr. Frewing. 3. CONSENT AGENDA: Mayor Dirksen reviewed the Consent Agenda: 3.1 Approve Council Minutes for May S and 15, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approver Workers' Compensation Insurance for Voltuiteers through City= County Insurance Services—Resolution No. 07-44 3.4 Approve Application for 2007 Iomeland Security Grant Motion by Councilor Sherwood, seconded by Councilor Woodruff, to approve die Consent Agenda. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodniff Yes 4. OVERVIEW OF METRO'S DRIVE LESS/SAVE MORE CAMPAIGN IN TIGARD a. Metro Regional Transportation Options Manager Pain Peck presented information. The PowerPoint presentation overview is on file in die City Tigard City Council and City Center Development Agency Meeting Minutes—July 10, 2007 page 4 Recorder's office. The mission is to reduce single-person car trips to minimize the need to increase road and other infrastructure capacity. 5. REVIEW FINAL. CITY OF TIGARD PROJECT LIST FOR METRO'S REGIONAL TRANSPORTATION PLAN (R-1-P) UPDATE a. City Engineer Duenas presented the staff report. The PowerPoint presentation overview is on Erle in the City Recorder's office. The current RTP was adopted in 2001. This update extends the planning horizon through 2035. The updated RTP must be submitted to tlie federal goverinrnent u1 March 2008. The City's project list was incorporated into the Washington County master List. City Engineer Duenas reAnewed the process to date. A draft list of projects was reviewed and approved on May 15, 2007. The Council was asked to approve die final list as presented. b. Council Discussion Councilor Wilson commented that it seems as if 30+ years is a long time-frame and expressed doubt fiat it would be worthwhile to attempt to project needs dhat fu out. There was discussion on what was driving the tirneline: The State of Oregon willalso need to subinit information to this process. Mayor Dirksen noted this is nota final list insofar as projects will be updated over the next few years. Councilor Wilson expressed concern whether Highway 99W was represented well enough on the project list. There was additional discussion on this process including the coordination with Washington County who will submit projects on behalf of jurisdictions 111 dhis county to be evaluated by Metro. City Engineer Duenas said he believed there will be opportunity to add projects. The State still needs to submit its projects and City Engineer Duenas renhinded City Council that 99W is a State highway. There was lengthy discussion regarding concerns about what will happen to d-ie project lists during die Metro review based on past experience as to what projects get funding. Mayor Dirksen commented that the project list now before the City Council is the same list it has reviewed on several oilier occasions. Community Development Director Coffee renhinded dhe Council that Tigard recently received $2.5 rnillion from Metro for"green streets" for Main Street. Like all long-term planning processes they are essentially an exercise. The federal goverrunent is looking fora list that says what the Portland Metro region can reasonably expect to pay for over the next 35 years. The federal governrnlent uses this bind of uifoirnation to allocate money to the different regions. As soon as we get projects for 99W that we can describe and Tigard City Council and City Center Development Agency Meeting Minutes—July 10, 2007 page 5 cost out,we will add that to our annual Corrununity Investment Program and update our Transportation System Plan so we need to keep telling those in charge of fuending about what we require. Councilor Woodruff said even though Council members might have some skepticism about the final outcome,we need to do everything we can to keep all options open for the most amount of money available. Selecting priorities is always a challenge. Even if only a portion of the money is allocated to Tigard,it will be helpfutl, Mayor Dirksen supported remaining involved. City Engineer Ducnas conhrnented on projects that seem to do well with getting Rending; for example, modernization projects appear not to be die focus and projects that are nnuld- modal are more likely to get fielded. Mayor Dirksen commented that the federal government was critical of Metro's last list of project because upgrades to roads were not listed. I-Ie said there may be more incentive this time around to include those kinds of projects. C. Council consideration: Motion by Councilor Buchner, seconded by Councilor Woodruff, to approve die list as submitted by City Engineer Duenas. Discussion on the motion followed: Mayor Dirksen ad-v7sed he would be in favor of approving tis list,which is basically the list approved by the Council previously. The list now represents a reshuffluhg of priorities to show projects on die list that meet die 200 percent level. He said he will agrec to approve the list with the caveat that as we move forward with the review of 99W and hose projects solidify,we quickly get those unto the pipeline as soon as we are allowed. Councilor Sherwood asked if staff could meet with the State to get 99W on die State plan. Mayor Dirksen and Councilor Sherwood said we need to keep pressuring regarding die 99W project. City Engineer Duenas,un response to a continent from Coteicilor Wilson, noted dhat an Oregon Department of Transportation (ODOT) representative said the City would need to make a good case if asking for funding of streets that are off of die State system but help their system perform better. City Engineer Duenas said he thinks die 99W study will help although we will probably have to do additional work once we come up with specific projects. Mayor Dirksen pointed out that ODOT is involved in die 99W study and it night be found that the best way to help 99W is by funding other ways to pull Tigard City Council and City Center Development Agency Meeting Minutes—Jul), 10,2007 page 6 traffic off 99W. I-Ie thought ODOT might be more supportive for these types of off-system improvements. Council vote on the motion: The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Shervood Yes Councilor Wilson Yes Councilor Woodruff Yes Recess City Council Meeting(8:30 p.m.) > Motion by Councilor Sherwood, seconded by Councilor Buehner, to recess the City Council meeting. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodi2iff Yes Convene City Cen ter De velopm en t Agen cy(CCDA)Meeting • City Center Development Agency Chau Dirksen called the meeting to order at 8:31 p.m. 0 Roll Call: Chau: and Board Members of CCDA Present: Chair Dirksen Director Buehner Director Sherwood Director Wilson Director Woodruff Chair and Commissioners of CCAC Chair Switzer Vice Chau-Craghead Colrnllissioner Barldey Collunissioner Gallagher Commissioner Potthof£ Tigard City Cow-icll and City Center Development Agency Meeting Minutes—July 10, 2007 page 7 6. _JOINT MEETING OF CI"IY CENTER DEVELOPMENT AGENCY (CCDA) AND THE CITY CENTER ADVISORY COMMISSION (CCAC) FOR DISCUSSION WITH CONSULTANT REGARDING THE DOWNTOWN REAL ESTATE DEVELOPMENT STRATEGY a. Associate Planner Farrell),introduced this item to review the Downtown Real Estate Development Strategy. The City fired d-ie Leland Consuhtiing Group, a Real Estate Development and Economics Consultant, to provide their professional,unbiased opinion on the redevelopment potential of the downtown urban renewal district. Associate Planner Farrelly introduced Clhris Zahas and Tina Mosca froth the Leland Consulting Group to present some of their initial findings. Mr. Zahas presented the Downtown Tigard Revitalization Strategy Report. The PowerPoint presentation overview is on file in d-ie City Recorder's office. b. CCDA/CCAC Discussion highlights: CCAC Chair Switzer: ■ Don't lose sight of the area north of 99W,which could be treated as an "economic engine." While Main Street is the heart of the downtown, it might be easy to lose track of the fringe areas including the area north of 99W. ■ It is important not to sink all of the public projects into areas untnediately on or adjacent to 99W. Consider short-term and long-term "jump-start" redevelopment projects in other areas u1 the urban renewal district. ■ Concern that the Report might be too prescriptive identifying specific businesses. National chain businesses might not necessarily be what are wanted; rather, are we looping for local ownership to add to the character of the downtown. ■ Might be critical to consider land assembly. Now, there are many small parcels, which would make it impossible to implement the downtown plan. ■ Do not ignore the opportunity to to in new development widi transit facilities; commuter rail and the bus system. ■ Consider creating an Economic Development position in the City of Tigard. There has been discussion among d-ie City Center Advisory Cotntnission members about the value of having this type of position to recruit new businesses and retain the current businesses. This would help toward establishing the Tigard area as a business friendly comnhunity. Part of this position might be funded through the urban renewal district. Tigard City Council and City Center Development Agency Meeting Minutes—July 10, 2007 page 8 CCDA Director Buchner: ■ Discussed situations where businesses might feel pushed out yet have no intention of moving from the downtown area in the foreseeable future. Mr. Zahas aclulowledged this could be an issue and noted one strategy for mitigating this circumstance would be to identify areas where companies could relocate. Iowever, there still might be resistance if the business owner decides that the downtown area works well for them and they do not want to move because no other area would meet their needs in a sinvlar faslhion. There is a considerable amount of light industrial ul the downtown that does not fit into the Plan for the long term. Efforts must be made to try to determuie whether there are other areas in Tigard that could accommodate these businesses. The decision must be made whether the City would have a role in identifying other properties. If some of these uses, for one reason or another, opt to stay, then this must be worked around. Situations will need to be resolved on a case-by-case basis and it is difficult to be too general; however, as an overall strategy, it is important to have good, frequent, open and direct conununication with the businesses to gain their trust as a potential partner as they decide whether to stay or relocate. CCAC Commissioner Potthoff ■ Would it be valuable to uhclude a series of"big ideas?" We have an opportunity in this community with cominuter rail and with over 40 percent of the population new to the area in the last ten years in that real change is going on. ■ Gave an example of a "big idea": Pursue something such as the National Energy Efficiency Development Institute (NEEDI) for alternative energy research. This is a research institute of higher education that could possibly be funded through a consortium of energy companies, public foundations, or private money. Consultant Zahas: ■ Agreed with "big idea" tact noting some "big ideas" that are embedded in the Plan;i.e., performing art center and urban creek. ■ Referred to the concept of"champions" (leaders) noting that every big idea needs champions within the community and business world to make them happen. Councilor Wilson: ■ Acknowledged the process of evolution for major changes to take place, but then there seems to be a time when things start to happen very quickly. I-Ie cited as examples the Pearl District and the area along North Macadam in Portland where underutilized areas were redeveloped Tigard City Council and City Center Development Agency Meeting Minutes-July 10,2007 page 9 seemingly very quucldy once the redevelopment started. What does it tale for something like these developments to occur;i.e. how would the Portland/Metro area stack up in terms of its appeal for investors. • Tigard area should be attractive because of demographics surrounding it: transportation links, Kruse Way,Washington Square, and visibility from Highway 217. ■ Is there a possibility of going for a "home run" if it is found there is a pent-up demand in this area? Consultant Zahas: ■ Referred to the Highway" 99W/Hall Intersection noting some areas are tailored more for smaller infill-development types of development where areas along Iighway 99W could facilitate larger shopping centers. I Ie asked for discussion on types of uses: 1. Are larger developments wanted, or 2. Are infill-development t17)es wanted across the board? • Look at die context and the parcels of land for development opportunities. Consider ownership: private or public. Where should the catalyst projects go;what kinds of uses do you envision. Discussion continued regarding redevelopment and the types of projects suitable for different areas. Councilor Wilson referred to Russ Chevrolet, which he understands has been looking for another site. Perhaps, this business might be more suited for land that PacTrust has been looking to develop. The current Russ Chevrolet site might be a good place for "signature retail" (a catalyst). During dne discussion that followed, some of the key areas of interest indicated were: • Higher-end high density residential. ■ Rental units. ■ Land assembly will be one of the first hurdles. • Developers are now looking to develop property that was previously considered as secondary, smaller sites. ■ Trends are favorable for housing, especially apartments. ■ Could larger chain businesses serve as an anchor for smaller businesses? There was discussion and clarification that no one was advocating something such as a Wal-Mart at the Highway 99W/Hall intersection. What was envisioned was a big project such as a large hotel that would introduce people to the downtown. Consultant Zahas said a public plaza could be a catalyzing project as another example. Additional discussion Tigard City Council and City Center Development Agency Meeting N inutes—July 10, 2007 page 10 included what tine market conditions might foster;i.e., rental housing and owner-occupied housing. • Discussion about what is meant by urban density. Some areas might be conducive to several stories of cotntnercial/residential,wlile others would retrain at one or hvo stories (Main Street). • Discussed the upcoming trip to Port Mood)-which offers an example of a conninunity with multiple centers with specific roles. • Discussed unportance of infrastructure including transportation and design of items such as streetlights. ■ Discussed the performing arts idea more. To draw from the region appropriate facilities are needed including businesses that would support the center (i.e., restaurants). Tall.ed about creating an environment so opportunities could present themselves. ■ Tallied about dne proximity of Broadway Rose and the Ballroom Dance Company, which might represent opportunities. ■ Essential to develop a relocation assistance plan. ■ Consider assistance plans for individuals who want to restore an existing blinding. ■ I-ncouraged all present to attend the Port Moody"visit if possible. City Cen ter Development Agency(CCDA) Meeting Adjourned at 9.•49p.m. Motion by Director Sherwood, seconded by Director Buchner, to adjourn the City Center Development Agency meeting. The motion was approved by a unanimous vote of City Center Development Agency members present. Chair Dirksen Yes Director Buchner Yes Director Sherwood Yes Director Wilson Yes Director Woodruff Yes City Council Meeting reconvened at 9.50 p.m. Councilor Wilson left the Council bench and did not participate in the discussion for Agenda Item No. 7. 7. CONTINUE DISCUSSION FROM THE JUNE ?G, 2007, CITY COUNCIL MEETING REGARDING SETTING DATE FOR CITY COUNCILOR ELECTION Tigard City Council and City Center Development Agency Meeting Minutes—July 10, 9-007 page "1"1 a. A copy of the staff report for this nein is on file in the City Recorder's office. Two options were offered to the City Council regarding setting a filing deadline date for tie election for a City Councilor on November G,2007. b. Councilor Woodruff noted his support for Option 1, which wottld be to retain tie filing deadline of July 9, 2007. C. Council Consideration: Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adopt Resolution No. 07-45, Option 1. RESOLUTION NO. 07-45 -A RESOLUTION CALLING FOR A SPECIAL ELECTION ON NOVEMBER G, 2007, FOR THE ELECTION OF A CANDIDATE TO THE OFFICE OF TIGARD CITY COUNCILOR TO SERVE FOR A ONE-YEAR TERM: JANUARY 1, TO DECEMBER 31, 2008. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Bueluler Yes Councilor Sherwood Yes :I.Geuneiler ,• � iies Councilor Woodniff Yes J:Cotrection to Minutes on August 28, 2007: Councilor Wilson did not vote on this item. S. ADJOURNMENT: 9:53 p.m. Motion by Councilor Woodcliff, seconded by Councilor Sherwood, to adjourn meeting. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes Tigard City Council and City Center Developinent Agency Meeting Minutes—July 10,2007 page 12 Catherine Wheatley, City Recorder Attest: Mayor, City of Tigard Date: Tigard City Council and City Center Development Agency Meeting Minutes—July 10, 2007 page 13 7. CONTINUE DISCUSSION FROM TIIE )UNE 26, 2007, CITY COUNCIL MEETING REGARDING SETTING DATE FOR CITY COUNCILOR ELECTION a. A copy of the staff report for this item is on file ul the City Recorder's office. Two options were offered to the Cite Council regarding setting a filing deadline date for the election for a City Councilor on November 6, 2007. b. Councilor Woodruff noted his support for Option 1, which would be to retain the filing deadline of Juhy 9, 2007. C. Council Consideration: Motion by Councilor Woodruff, seconded by Councilor Shetzvood, to adopt Resolution No. 07-45, Option 1. RESOLUTION NO. 07-45 -A RESOLUTION CALLING FOR A SPECIAL ELECTION ON NOVEMBER 6, 2007, FOR TIIE ELECTION OF A CANDIDATE TO TIIE OFFICE OF TIGARD CITY COUNCILOR TO SERVE FOR A ONE-YEAR TERM: JANUARY 1, TO DECEMBER 31, 2005. The motion was approved by a unaniunous vote of Council present. Nlayor Dirksen Yes Councilor Bueliner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes S. ADJOURNMENT: 9:53 p.m. Motion by Councilor Woodruff, seconded by Councilor Shervood, to adjourn meeting. The inotion was approved by a unaLnlnlous.vote of Council present. Mayor Dirksen Yes Councilor Buchner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor A/oodruff Yes Tigard CM, Council and City Center Development Agency Meeting Minutes—July 10, 2007 page 12 Catlierile Wheatley, City Recorder Attest: //<�)' , �m May r, ty of Tigard Date: Tigard City Council and City Center Development Agency Meeting Minutes—July 10,2007 page 13