City Council Minutes - 09/12/2006 �1
Agenda Item No.
For Agenda of
Tigard City Council Meeting Minutes
Date: September 12, 2006
Time: 6:30 p.m.
Place: Tigard City Hall, 13125 SW Hall Boulevard
Tigard, Oregon
Attending: Mayor Craig Dirksen Presiding
Councilor Sally Harding
Councilor Sydney Sherwood
Councilor Nick Wilson
Absent: Councilor Tom Woodruff
Agenda Item Discussion & Comments Action Items (follow up)
Study Session ➢ Consideration of Cost-of-Living Adjustment for
Management/Professional Group
Human Resources Director Zodrow reviewed this Staff will prepare an agenda
item with the City Council. TPOA,per contract, item for future City Council
received a 3.2 percent cost-of-living adjustment consideration to grant the
on July 1,2006,and the SEIU-represented group City's management/
of City employees will receive the same increase professional group a 3.2
on October 1,2006. percent cost-of-living
adjustment, effective
City Council members discussed briefly whether October 1, 2006.
to direct staff to prepare an item for a future City
Council agenda to grant the management/
professional group a 3.2 percent cost-of-living
adjustment,effective October 1,2006. Council
comments were favorable to granting the
adjustment based on past practice to provide an
increase consistent with that provided to the
SEIU/OPEU bargaining unit.
➢ Update on Washington County Cooperative
Library Services (WCCLS)Levy
Library Director Barnes updated City Council
with information on the communication plans for
the upcoming Washington County Cooperative
Library Levy. She distributed samples of
communication brochures and information cards.
She also described the types of meetings and
Agenda Item Discussion & Comments Action Items (follow up)
events where factual information will be provided.
About$100,000/year of additional revenue is
estimated to be received by the Tigard Public
Library if the levy passes. This funding could
restore library open hours, fund additional
programs, and be used to purchase more
books/library materials. Some of the written
materials will be applicable to the City of Tigard
library while other pieces would apply county-
wide. Tigard-specific information has been
reviewed by the City's legal counsel. County-wide
information will be reviewed by the Oregon
Secretary of State's office.
➢ Discuss 2006/07 Pavement Major Maintenance Council will consider
Program—Phase 1 Contract formally approving a
proposed contract
Community Development Director Coffee amendment to perform the
reviewed with the City Council information additional work as outlined
contained in an August 31,2006,memorandum in the City Engineer's
from City Engineer Gus Duenas on this item. memorandum.
Morse Brothers,Inc.was awarded the 2006/07
Pavement Major Maintenance Program—Phase 1
contract. As explained in the memo,the bid was
significantly lower than the Engineer's estimate,
which means that a number of additional projects
can be added to this phase.
➢ Discuss Significant Increases for Highway
Construction Costs—City Projects
Community Development Director Coffee noted
a full discussion was not needed on this topic,but
wanted to point out increased construction costs
will have an impact on City projects.
Study Session ➢ Paul Owen introduced his replacement,Darlene
continued... Young,the Summerfield Liaison to the City
Administrative Council. Mr. Owen said he would continue to
Items review water issues. Council members thanked
Mr. Owen for his service and welcomed Ms.
Young.
➢ TriMet—Commuter Rail Groundbreaking:
October 25, 10:30—11:30 a.m.;Tigard Commuter
Rail Station. Mayor Dirksen,the Governor and
Agenda Item Discussion& Comments Action Items (follow up)
Senators are scheduled to speak. Councilor
Sherwood said she would attend and Councilor
Wilson said he would check his schedule and try
to attend. TriMet is also planning to hold its
Board meeting at Tigard City Hall that day.
Mayor Dirksen noted that Washington County
Chair Brian has urged City of Tigard to send
representatives to the annual"Railvolution"
conference as this forum provides good
information about commuter rail projects
including funding availability. Councilor Wilson
said he would be willing to attend.
➢ League of Oregon Cities Conference: September
28-30,Portland Marriott Downtown. Mayor
Dirksen and Councilor Woodruff plan to attend.
Councilor Sherwood said she would attend for
part of the conference.
➢ League of Oregon Cities Hospitality Suite—
Hosted by Mayor Dirksen on Thursday,
September 28, 5-9 p.m. Staff is preparing some
displays of Tigard projects.
➢ City Hall Day: October 19,7-9 p.m.,Town Hall A draft agenda for this event
This event will be jointly sponsored by City of will be prepared by City staff
Tigard and League of Oregon Cities. Legislative for the Mayor's review.
candidates are invited to attend. This will provide
an opportunity for elected officials and City
Council candidates to ask questions. The
program might be recorded for cable television
rebroadcast. After discussion, City Council
members agreed that the City of Beaverton could
also participate. Mayor Dirksen requested efforts
be made to make sure that all candidates have an
opportunity to speak.
➢ New laptops are set for wi-fi.
➢ Family Festival Update
Assistant City Manager Newton reviewed the
Festival events held last weekend,including a
movie night for middle-school-age childten,a
"run,"genealogy research assistance,and a great
Agenda Item Discussion& Comments Action Items (follow up)
fireworks display. Staff made notes on what went
well and what could be done better for next year.
➢ National League of Cities Conference: December
5-9,2006,Reno,Nevada. Mayor Dirksen advised
he would attend. Council-candidate Buehner
advised she would like to go if elected and Mayor
Dirksen recommended that she attend the
leadership sessions if possible. Councilor Harding
said she would prefer to attend the leadership
conference sessions; she will review the
information and advise staff of the sessions she
selects.
➢ The next 5'''Tuesday is October 31,2006 Mayor Dirksen said he would
(Halloween). Council decided to cancel this prefer to continue to hold the
meeting. There was discussion on the low meetings stating he thinks
attendance at the 5``'Tuesday meetings and citizens appreciate knowing
whether to continue with them. there is this opportunity to
talk to the City Council. He
suggested providing a way for
people to contact the City(e-
mail or leaving a telephone
message) to sign up for a
topic at an upcoming 5r''
Tuesday. Assistant City
Manager Newton suggested
the 5`"Tuesday meetings be
reviewed during the Council's
goal-setting session in
January.
➢ Discuss Commuter Railroad Crossing Plans for City Council asked staff to
Main Street and Bonita Road (see September 7, check on signalization plans
2006,memorandum from City Engineer Duenas) to assure that the
intersections will be clear of
Community Development Director Coffee vehicles when trains travel
discussed this item with the City Council. City through.
Engineer Duenas's memo noted safety concerns
for these streets with commuter trains traveling
at 50 to 60 miles per hour. Both TriMet and
ODOT Rail Division officials are extremely
concerned about crossings where left-turning
vehicles can block through traffic resulting in
vehicles trapped on the tracks and unable to
Agenda Item Discussion& Comments Action Items (follow up)
move. It was recommended that medians be
installed as described in City Engineer Duenas's
memorandum.
Councilor Sherwood noted this is a huge safety
concern for the crossing at Bonita Road. Mayor
Dirksen pointed out that a no-left-turn on Main
would be too restrictive and said that because
there is a station at this location, the train would
either be slowing down or stopping.
➢ Ballot measures were discussed briefly. Mayor
Dirksen noted that City Council members were
asked to "weigh-in" on Measure 41. Mayor
Dirksen indicated he would support the
County's safety levy.
Executive The Tigard City Council went into Executive
Session Session at 7:17 p.m. to consult with legal counsel
regarding litigation likely to be filed under ORS
192.660(2)(h).
Executive Session concluded at 7:28 p.m.
Additional ➢ Council members received a copy of an argument
Study Session opposing the City of Bull Mountain
Discussion incorporation prepared by Mr. Phil Decker for
the Voter's Pamphlet.
➢ Mayor Dirksen reminded City Council members
to review the draft City Center Advisory
Commission By-Laws scheduled for discussion at
the September 19, 2006, City Council meeting.
Business 1.1 Mayor Dirksen called the City Council and Local
Meeting Contract Review Board to Order at 7:34 p.m.
1.2 Council Present: Mayor Dirksen, Councilors
Harding, Sherwood,and Wilson.
1.3 Pledge of Allegiance
1.4 Council Communications&Liaison Reports
Councilor Harding reported on the Washington
County Coordinating Committee CCC) meeting
Agenda Item Discussion& Comments Action Items (follow up)
held last week. WCCC is still trying to identify
funding for transportation projects. The Committee
is now considering a trip to Washington DC in
March rather than October. In October, they are
considering hosting a meeting with Senators while
they are in this area to attend the Commuter Rail
Groundbreaking. The Committee is trying to
develop a formula to equitably distribute gas tax
funds if that is an option chosen as a funding
source. The Committee is still considering traffic
impact fees and a possible"MTIP-type" of ballot
measure. There is no "concrete direction" decided
upon at this time.
Councilor Harding gave an update on Goal 5.
Tigard is on target with adopting the Program. The
Program Implementation Report is out in
preliminary draft form. This will be considered for
adoption after October. There is still time left to
comment and if anyone has an interest in this, they
should contact Washington County for a copy.
1.5 Call to Council and Staff for Non-Agenda Items
None
Mayor Dirksen announced that Agenda Item No. 3,
to honor the Murrayhill Little League All Star
Baseball Team,would not occur this evening due to
a scheduling conflict.
2. Mayor Dirksen announced the following
Proclamations Proclamations:
2.1 Proclaim September 17-23,2006,as Constitution
Week
2.2 Proclaim September as National Drug Addiction
Recovery Month
3. Murrayhill Cancelled.
Little League
All Star
Baseball Team
4. Presentation Mr. Norm Penner,representing the Friends of the
from the Tualatin River National Wildlife Refuge presented
Friends of the the Mayor and City Council with a framed print of
Tualatin River an American Bittern as an ex ression of
Agenda Item Discussion& Comments Action Items (follow up)
National appreciation for Tigard's support for the Grand
Wildlife Refuge Opening Ceremony of the Refuge held on June 3,
2006. The Mayor and City Council extended their
thanks to the volunteer efforts of Mr. Penner and
the Friends. Mayor Dirksen said he had been
honored to be part of the Grand Opening.
Construction of the new Visitor Center is underway.
5. Citizen -Tigard High School Student Envoy Jasmina
Communication Dizdarevik presented her first update of the school
year to the City Council. A copy of her report is on
filein the City Recorder's office.
-Marland Henderson, 11795 SW Katherine Street,
Tigard, OR said he was speaking to the Council to
bring awareness of the plight of the mentally ill and
their families to everyone's attention. He referenced
the Mayor's proclamation of September as National
Alcohol and Drug Addiction Recovery Month and
advised that 85 percent of those with serious drug
and alcohol addictions are also affected by mental
illness. He spoke to efforts grounded in"evidence-
based practices"whereby support is given to
programs that can document their success.
Programs are under funded.
Councilor Sherwood advised Mr. Henderson that
next Tuesday Mr. Howard Spanbock of Luke Dorf,
Inc. will brief the Council on mental health and
substance abuse services available in Tigard,
Washington County and the metro area.
City of Tigard and the League of Oregon Cities will
host"City Hall Day" on October 19 for people to
bring up issues to state legislative candidates.
Funding for mental health programs would be a
good topic to discuss with the candidates.
-Mr. Marvin Bowen, 12562 SW Main Street,Tigard
OR 97232 advised he plans to open a Brew Pub on
Main Street in about two months. He noted issues
with people parking on the street for long periods of
time and that parking time limits are not enforced
by the Police Department and requested the City
Council consider directing enforcement. Mayor
Agenda Item Discussion& Comments Action Items (follow up)
Dirksen noted that parking issues have come up on
Main Street and it would be good to review the
situation downtown. This will be brought to the
attention of Police Chief Dickinson.
6. Consent 6.1 Approve Council Minutes for August 8,and 15, Motion by Councilor
Agenda 2006 Sherwood, seconded by
6.2 Receive and File: Councilor Wilson, to adopt
a. Council Calendar the Consent Agenda.
b. Tentative Agenda
c. Fifth Tuesday Meeting Notes—August 29, The motion was approved
2006 by a unanimous vote of
6.3 Appoint Kelly Johnson to the Park and Council present.
Recreation Advisory Board(DRAB)—Resolution
No. 06-55 Mayor Dirksen Yes
Councilor Harding Yes
A RESOLUTION APPOINTING KELLY Councilor Sherwood Yes
JOHNSON AS A MEMBER OF THE PARK Councilor Wilson Yes
AND RECREATION ADVISORY BOARD.
6.4 Approve an Intergovernmental Agreement with
Washington County to Share in"Transient
Room Tax"Revenues—Resolution No. 06-56
A RESOLUTION OF THE CITY OF
TIGARD DECLARING AGREEMENT
WITH WASHINGTON COUNTY CODE
SECTION 3.08.170.B,IN ORDER THAT AN
INTERGOVERNMENTAL AGREEMENT
MAY BE ENTERED INTO BETWEEN THE
CITY OF TIGARD AND WASHINGTON
COUNTY FOR THE PURPOSE OF
SHARING TRANSIENT ROOM TAX
REVENUES
6.5 Local Contract Review Board:
a. Approve Contract Awards to Century West
Engineering Corporation for Design Services
for the Ash Avenue Extension project and
the 97h Avenue and 100 'Avenue Sanitary
Sewer Reimbursement
b. Award Contract to Landis&Landis for
Construction of Pine Street—Street and
Storm Drainage Improvements
c. Approve Amendment No. 2 to the
Agreement with MurraySmith and
Agenda Item Discussion& Comments Action Items (follow up)
Associates, Inc. for Professional Services for
550-Foot Reservoir No. 2
d. Purchase Seven Police Patrol Cars from
Gresham Ford
7. Award of Park Manager Plaza and City Forester Stine Motion by Councilor
Heritage Tree summarized this agenda item for the City Council. Wilson, seconded by
Designations Councilor Sherwood, to
Before the City Council is a request to award award Heritage Tree
Heritage Tree designations to two trees: a Douglas designations to the Douglas
Fir located at 8275 SW Ross Street and a Monkey Fir Tree located at 8275 SW
Puzzle tree located at 14530 SW 103`d Avenue. Ross Street,Tigard, Oregon
and the Monkey Puzzle Tree
City Forester Stine noted that some of the trees located at 14530 SW 103`d
designated as heritage trees may need some work; Avenue,Tigard, Oregon.
i.e.,pruning, soil treatments, etc. Annually the City
anticipates spending no more than$2,000 on the The motion was approved
Heritage Tree Program and these funds will come by a unanimous vote of
from the FY 06/07 park operations budget. Council present.
Councilor Harding had suggested previously that Mayor Dirksen Yes
high school students might be asked to help identify Councilor Harding Yes
heritage trees. If more trees are identified than can Councilor Sherwood Yes
be funded for the budget year, an inventory of trees Councilor Wilson Yes
for consideration could be established.
City Forester Stine reviewed the trees nominated:
1. The Douglas Fir Tree is about 150 years old and
is a unique tree. He said it reflects the heritage of
the City.
2. The Monkey Puzzle Tree was planted around
1925 per long-time resident Evelyn Nokes. This
tree is located near the John Tigard House and is
native to South America.
In response to an inquiry from Mayor Dirksen, City
Forester Stine advised that the Heritage Tree
designation is not intended to become a burden to a
property owner. In fact, a property owner can
request to have the designation removed at any time.
Park Manager Plaza suggested that information be
added to the City's web page identifying the location
of Heritage Trees. Mayor Dirksen suggested a
future tour could be offered to view these trees as
Agenda Item Discussion& Comments Action Items (follow up)
well as historic buildings.
8. Consider Park Manager Plaza presented information on this Motion by Councilor
Acceptance of agenda item to the City Council. Sherwood, seconded by
Matching Councilor Wilson, to adopt
Funds to The City was notified recently that a grant was Resolution No. 06-57.
Construct Jim awarded to the City for the Skate Park if$150,000 in
Griffith snatching funds would be provided for construction. The motion was approved
Memorial Skate by a unanimous vote of
Park Funding of the Skate Park will come from Park Council present.
SDCs, Donations and the Grant.
Mayor Dirksen Yes
Michael Kent and Chas Caldwell were also present Councilor Harding Yes
and made comments about their plans to use the Councilor Sherwood Yes
Skate Park. These two young people also made the Councilor Wilson Yes
presentation to the State committee responsible for
awarding grant money.
The Skate Park should be through the permit
process in the next 30 days, construction would
begin this fall, and the Grand Opening held next
summer.
Grant money was also received from Tony Hawk
who sent a sketch of a couple of ideas to improve
the plans for Tigard's Skate Park. These ideas were
incorporated.
Donations for the Skate Park would still be
appreciated. Tigard was prepared to fully fund the
Skate Park if needed;however,because of the grant,
more SDC funds can be used to fund other park
needs in the City.
Councilor Harding noted the growing popularity
with this sport over the last several years. This park
facility will be well utilized.
Mr. Rich Carlson acknowledged a number of
contributors over the last five years including
Landmark Ford,Tigard Liquor Store,Verizon, GI
Joes, and the Tigard Optimists.
RESOLUTION NO. 06-57—A RESOLUTION
AUTHORIZING THE ACCEPTANCE OF A
$150,000 STATE OF OREGON LOTTERY
Agenda Item Discussion & Comments Action Items (follow up)
LOCAL GOVERNMENT GRANT TO BE USED
FOR THE CONSTRUCTION OF THE JIM
GRIFFITH MEMORIAL SKATE PARK
9. Consider Community Development Director Coffee Motion by Councilor
Writ of presented the staff report. Sherwood, seconded by
Mandamus Councilor Wilson, to
Concerning The staff approved the condominium project on approve the staff decision
120-Day June 20, 2006. An appeal was filed on July 6, 2006, including all conditions of
Expiration— the 120-day deadline. The appeal hearing was approval for the Longstaff
Longstaff scheduled for August 28. A Writ of Mandamus was Condominiums.
Condominiums filed on August 24, 2006.
(SDR2005- The motion was approved
00011) Options before the Council were to approve the by a unanimous vote of
staff decision or direct the City Attorney to contest Council present.
the Writ in Circuit Court.
Mayor Dirksen Yes
Staff and the City Attorney recommended that the Councilor Harding Yes
City Council approve the staff decision,including all Councilor Sherwood Yes
conditions of approval. Councilor Wilson Yes
Adjournment The meeting adjourned at 8:30 p.m. Motion by Councilor
Wilson, seconded by
Councilor Sherwood, to
adjourn the City Council
meeting.
The motion was approved
by a unanimous vote of
Council present.
Mayor Dirksen Yes
Councilor Harding Yes
Councilor Sherwood Yes
Councilor Wilson Yes
oxelu'\'
Catherine Wheatley, City Re er
Attest:
0
Mayo(City of Tigard
Date: �o�?'� � 'el 40
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