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City Council Minutes - 06/27/2006 Agenda Item No. For Agenda of 424fa00� Tigard City Council Meeting Minutes Date: June 27, 2006 Time: 6:00 p.m. Place: Tigard City Hall, 13125 SW Hall Boulevard Tigard, Oregon Attending: Mayor Craig Dirksen Presiding Councilor Sally Harding Councilor Sydney Sherwood Councilor Nick Wilson Councilor Tom Woodruff Agenda Item Discussion& Comments Action Items (follow up Study Session > Discuss Council Groundrules Process City Manager Prosser advised that the Council City Council will review Groundrules are to be reviewed annually. Council groundrules from other cities. received a packet of information regarding Mayor Dirksen requested that if groundrule language from other cities for the Council Council members see members to use as a resource. something of interest in these other groundrules, then The discussion of the Council groundrules is highlight and bring forward to scheduled for the July 11 City Council Study Session, the discussion on July 11. with adoption on July 18. Councilor Woodruff asked if anyone was aware of any issues experienced with the current groundrules. Councilor Sherwood said that she had an earlier issue because she was told when she came on City Council that items on the Consent Agenda should not be pulled at the meeting;if items were to be pulled then this should be done 24 hours in advance so others had a chance to investigate. However, Councilor Sherwood noted this is not stated in the groundrales. City Manager Prosser confirmed that this was not in the groundrules. Mayor Dirksen said this is something that could be discussed by the City Council on July 11. City Attorney Ramis, in response to a question from Councilor Woodruff, advised that the Tigard City Council groundrules are within the range of typical groundrules established by City Councils;in fact, the Tigard Council appears to need less than some of the Tigard City Council Meeting—June 27,2006 Page 1 Agenda Item Discussion& Comments Action Items follow up other cities. If there is a history of acrimony, the groundrules document starts to become longer. > Discuss 99W Task Force City Engineer Duenas advised staff will come back to City City Engineer Duenas distributed a draft resolution Council with a resolution for establishing a Citizens Advisory Committee for the consideration. After discussion, Preparation of the Highway 99W Corridor City Council members agreed Improvement and Management Plan (Plan) and that members would be selected appointing members to the committee. He said the through the Mayor's mission of the'cominittee is to guide the preparation Appointment Advisory of the Plan, review the project with a consultant, Committee process. attending meetings, and open houses. (Mission is outlined in the proposed resolution.) Once the draft plan is done the Committee will present the recommendations and findings to the City Council. City Engineer Duenas noted staff did not recommend that this committee be formal; i.e., no quorum needed for meetings. City Engineer Duenas advised the staff is hoping for a representative sample of stakeholders serving on the Comn-littee. He referred to a suggested membership (Exhibit A). Planning Commissioner Caffall and Transportation Financing Strategies Task Force member Owen have volunteered to serve on the Committee. Staff still needs to ask CPO 4B member Ken Henschel if he will serve. Mr. Henschel was approached previously by an ODOT representative and Mr. Henschel was receptive at that time to serving as the CPO 4B representative. City Engineer Duenas asked for Council suggestions for additions or deletions of the groups to be represented on the Committee;keeping it to about nine or ten members. Councilor Wilson said someone representing the 99W corridor interests should be on the Committee. Councilor Sherwood suggested that this could be the Chamber of Commerce representative. She also noted there should be an uneven number of members. City Engineer Duenas advised he has talked to the President-Elect and the Executive Director for the Chamber of Commerce and they are looking for someone to represent them. City Manager Prosser noted that to arrive at an uneven number,two at-large members could be appointed. In response to a question from Councilor Woodruff, City Engineer Duenas advised that the Plan is expected to take 12 months to prepare. At this time, staff is waiting for the Intergovernmental Agreement Tigard City Council Meeting—June 27,2006 Page 2 Agenda Item Discussion & Comments Action Items (follow up (IGA) to be approved in Salem. The City Council has the IGA before it for consideration of approval later tonight in the Business Meeting. We have not received the final document; but, once it arrives staff would like to be authorized to have it signed so there is no delay. City Engineer Duenas reviewed the process for review and that there would also be a Technical Advisory Committee assigned to this project. City Engineer Duenas will be the project manager representing the City. Ross Kavlin will be the project manager from ODOT. Interim Community Development Director Coffee advised the land use component would be supported by staff from Long- Range Planning. City Engineer Duenas advised he would be pulling in people as needed for review and discussions. There was discussion about a Highway 99W community meeting that was held and a suggestion that someone who attended might be interested in serving on the committee. Councilor Wilson noted his support for a couple of at-large members. City Engineer Duenas advised he heard from Volunteer Coordinator Bob Roth that Sue Carver might be interested in serving on the Committee. Mayor Dirksen noted that Ms. Carver is a member of the Committee for Citizen Involvement(CCI). Interim Community Development Director Coffee advised the resolution would make it clear that once the task has been completed, the Committee would no longer exist. In response to a question from Councilor Woodruff, City Engineer Duenas advised that Metro will be involved in the Technical Advisory Committee (TAC),but not in the citizen committee. City Manager Prosser advised that staff needs to know from the City Council if members are comfortable with this direction and the suggested makeup of the committee if a representative from the Highway 99W and another at-large member was added. Consensus of City Council was in agreement. Councilor Sherwood suggested that someone from the Grocers Association be asked to attend. City Tigard City Council Meeting—June 27,2006 Page 3 Agenda Item Discussion& Comments Action Items follow up Engineer Duenas agreed this would be nice. Councilor Sherwood suggested Joe Gilliam be contacted and have it explained to him why they should get involved. City Engineer Duenas advised that TriMet will be involved in the TAC. City Engineer Duenas noted that a representative advocating public transportation (mass transit) will be included in the citizen committee. Councilor Harding suggested that someone from Sherwood be contacted to fill an at-large representative position. She said that particular section of the corridor impacts their city quite a bit. Interim Community Development Director Coffee said this does raise the question of how far afield we want to go outside of city residents. Councilor Wilson noted he was also thinking about someone from King City. Councilor Harding noted that this section of the highway impacts all those neighboring cities. Discussion followed. The scope of the study is from Durham Road to the I-5 Interchange. No direction was given to add other city representatives; however, Interim Community Development Director Coffee noted that nothing would prevent them from participating in the process. Other cities will be contacted so they are aware of the study so they can send public comment if they want to do so. Councilor Harding commented that most of the citizens in Tigard know the back roads and avoid a lot of that section of Highway 99;probably more people from Sherwood traverse Highway 99W through Tigard than anyone who lives in Tigard. Council Input for City Engineer Duenas referred to two memos City Council prefers local the Washington distributed to the City Council: taxes and fees over county- County wide taxes and fees; this Coordinating 1. Dated June 19,2006,regarding the Countywide would allow the City to Committee Gas Tax and Traffic Impact Fee Increases target a fund specific Discussions— 2. Dated October 25,2005,Countywide Gas Tax Countywide Gas Increase or Local City Gas Tax projects. If a countywide Tax and Traffic funding measure is Impact Fee(TIF) The next Washington County Coordinating implemented, the City would Increase Committee(WCCC)will be on July 10.The cities in like to receive a share. Washington County have been asked to discuss the possibility of a Countywide gas tax and TIF increases with their Councils and provide the Conunittee with their preference. The County has indicated they would go out to a vote before implementing a County Tigard City Council Meeting—June 27,2006 Page 4 Agenda Item Discussion& Comments Action Items follow up gas tax. City Engineer Duenas advised that the question is:Do we want to go with a local gas tax? The Transportation Task Force is recommending a local gas tax because the revenue received can be tied to projects. City Engineer Duenas noted that the City is considering projects such as the Greenburg Road intersection. Councilor Harding advised there are three representatives at the WCCC who are concerned with fairness. At the July 10 WCCC meeting,there is supposed be a formula based on variable percentages, rather than just divvying it up to the cities. Councilor Harding noted that if the percentage is palatable,then it might be better to support the Countywide gas tax —it might be easier to pass. She said that the question is: How do they want to divvy it up? Councilor Harding advised that if it is just split equally among cities,it doesn't make sense. Councilor Wilson asked if we needed to go for a vote for a gas tax. There was agreement that the Council could forward the question of a gas tax to a vote or it could be implemented by City Council action. Mayor Dirksen said,"we'd have to discuss whether we want to do that." City Manager Prosser and Mayor Dirksen made comments that if the City Council approved a gas tax,it would be subject to referral to the voters. City Engineer Duenas added that previous City Council discussion was that a gas tax should be targeted to a project or projects that"will really get people excited." There was discussion on funding of the Highway 99W improvement projects that will be identified. Councilor Harding noted that the gas tax would not be sufficient to"fix 99." City Engineer Duenas advised that Hall/99W is a County project. Greenburg,with Main Street and 99W would follow this and if this project could be done,then this would make the whole area lot better. Interim Community Development Director Coffee asked when the County wanted to make a decision on the gas tax matter. City Engineer Duenas advised the County is still having discussions;they have requested input from the City. Councilor Wilson asked if the vote would be two years out? City Engineer Duenas Tigard City Council Meeting—June 27,2006 Page 5 Agenda Item Discussion& Comments Action Items (follow up confirmed that it would not be immediate. Councilor Harding said,"they want to spend a $130,000 doing surveys and asking questions and doing all kinds of background..." Councilor Harding said that it is a"small little band aid compared to the whole picture when you look at countywide—what needs to be done." She said the revenue that would be generated would be marginal. Councilor Wilson said,"I would just say too little,too late..." City Engineer Duenas advised he was fairly certain the Task Force would be coming back to the Task Force, possibly in August,with a recommendation and a project. Councilor Harding confirmed with the City Council that the City's position at WCCC on July 10 is: The City of Tigard would prefer a local tax versus a countywide gas tax. Mayor Dirksen asked what would happen if the County and the City both passed a gas tax. City Engineer Duenas said the City would get more revenue. City Engineer Duenas added that he suspected that the County gas tax proposal would not be much of an increase if they decide to go to voters; he said he was thinking they might consider two cents —three at the most. Each cent would"get us $160,000,"advised City Engineer Duenas. Councilor Harding said that we have to be careful in that it is not that the City does not want to participate or be involved. If the City is more supportive of a local gas tax,then"you don't want to be coming across as saying we are going to double tax our citizens and then having credibility,trust,and accountability issues. So,we've got to be careful how we structure things and make sure that what we have is going to have viable results and going to be worth it in the pocketbook to citizens." City Engineer Duenas said that he thought it could be said that the local gas tax could be targeted to a local project,which people could support. Mayor Dirksen asked if the Council was comfortable with the idea if instituting this by an ordinance as opposed to going to a vote? Councilor Sherwood said she would like to see a sunset on a gas tax proposal with it tied to a project. When people see that a project has been completed with the tax that was approved,then"you can come back again and say...we need you to approve this one." City Tigard City Council Meeting—June 27,2006 Page 6 Agenda Item Discussion& Comments Action Items (follow up Manager Prosser advised that he did not think that the Task Force was at the stage of recommending a method of adoption;i.e.,Council action or citywide vote. Mayor Dirksen said that when the City Council discusses this with the Task Force that they be asked their opinion. If the gas tax was approved by ordinance,a public process would need to be followed,including public hearings. Mayor Dirksen said that the City Council would need to ask the Financing Strategies Task Force and other citizens who have been vocal about streets to step up and be supportive. City Engineer Duenas said there would be"very public process to get it adopted." Councilor Woodruff said that this is not the best time to increase gas prices. Mayor Dirksen said that on the other hand it might be argued that three cents per gallon would not be noticed. Councilor Wilson said he appreciated everyone's sensitivity to the voters;however,the City just finished a survey and all of the surveys show how concerned people are about traffic congestion. When you have the confidence about what people want,he said he would not be overly concerned. Councilor Sherwood agreed with Councilor Wilson but reiterated that it needs to be tied to a project so people know there is going to be a sunset on the tax once two or three projects are completed. She said that if people like what is being done,similar to what the experience was with the MSTIP projects,then additional projects could be targeted. City Engineer Duenas advised that he believed the Task Force's earlier recommendation was to have the gas tax be instituted for a five-year period,with one or two projects. He noted that the estimate for the Greenburg Road project is$3.5 million and it will take a few years to accumulate that amount of money. City Manager Prosser confirmed that in terms of the input to the WCCC,it sounds as if the message is that we would clearly prefer a local gas tax. If the County does go ahead with a gas tax,the City would like to receive a share. City Engineer Duenas advised that a City transportation system development charge(SDC)is being reviewed. In response to a question from Mayor Dirksen City Engineer Duenas confirmed that the City does not charge a traffic impact fee any longer,because the SDC process now exists. City Tigard City Council Meeting—June 27,2006 Page 7 Agenda Item Discussion& Comments Action Items follow up Engineer Duenas said he also believed that the County would also have to do transportation SDC because of legislation. City Engineer Duenas said he talked to Steve Kelley at Washington County and part of the County's concern is that if they go out as a County,would the cities be covered. This question needs to be answered. The County wants cities'input whether it is worthwhile for them to go out to get an increase in the Countywide TIF—whichever way they go. Councilor Sherwood commented that this is a double-edged sword;added fees affect availability of affordable housing. City Engineer Duenas said the City is in the initial stages of looking at City transportation SDC,and we will want to do a study to determine what can be charged. Right now,the TIF captures about 20 percent of the impact from a development. City Engineer Duenas said,"We feel there is a lot more impact that should be captured." However,this does increase the price of housing. Councilor Sherwood said a couple of years ago,she heard that a house valued at$200,000 in Beaverton was charged$23,000 in fees. City Manager Prosser wondered if the price of the house is set at what the market can bear;i.e.,is the housing price market plus fees or is it market and the fees come out of the developer's share? City Attorney Ramis said that from a legal perspective,in looking at what percentage of the needs you are recapturing from SDC,you would also have to add to it what you are capturing from conditions that you put on subdivisions and other projects. City Attorney Ramis advised that you cannot charge a true 100 percent SDC and then continue to condition people to build infrastructure. Mayor Dirksen said this matter was worth looking at and that he thought new development should support the burden that it places on the infrastructure. If only 20 percent of the burden is being captured,this means"the rest of us are picking up the rest of the tab." Councilor Wilson said this also applies to a development such as a Walmart or Washington Square expansion—and then it is instant traffic. City Manager Prosser said,again,the question for right now,is do we want to continue down the path of looking at a City transportation SDC,or are we more interested in working with the County doing a Countywide TIF or SDC? Mayor Dirksen said he Tigard City Council Meeting—June 27,2006 Page 8 Agenda Item Discussion& Comments Action Items (follow up was always more in favor of local control. Councilor Sherwood noted concerns of getting only a little back of what the local area gives when collected Countywide. City Manager Prosser then confirmed with the Council that to both issues being discussed by WCCC,is that the City would prefer local. Councilor Woodruff said that,while he has said this many times he again emphasized we must show people we are spending the money we're collecting with the SDC's. He noted this was very important with the parks;we need to publicize how these increased funds are benefiting the community--it's not just going into the bank. Councilor Harding said this is the type of announcement that the"Did you know"column needs for the Cityscape. She said it was her intent when she brought this to the attention of staff to update citizens regarding how tax dollars are being spent to benefit the community and how the City is demonstrating accountability. City Engineer Duenas also noted project signs are posted to announce when a project has been funded and completed. Study Session— City Manager Prosser reviewed with the City Council the Administrative following: Items • TVF&R lunch for the City Council at the Burnham Street Fire Station on Monday,July 24,at noon. Mayor Dirksen,Councilor Harding,Councilor Sherwood,and Councilor Woodruff advised they plan to attend. • City Manager Prosser advised the new logo is ready for the Tigard Triangle monument sign. City Council discussed whether there should be an unveiling ceremony. Mayor Dirksen,Councilor Sherwood,and Councilor Harding commented they would rather wait for a ceremony until one of newly constructed entrance monuments is done. Mayor Dirksen also said he would like to see Tigard Triangle monument signs at more entrances to the Triangle area. He listed as examples,a sign at 72nd Avenue(across from Fred Meyer),and a sign at 99W and Dartmouth(going down the hill towards Costco). City Manager Prosser said he has talked to Public Works Director Koellermeier about exploring this. Councilor Wilson noted the current sign is near Lowes and was a condition of development;as more property develops, perhaps a similar condition could be required. Mayor Dirksen said there might not be the opportunity for Tigard City Council Meeting—June 27,2006 Page 9 Agenda Item Discussion& Comments Action Items (follow up such a condition,depending on where we want to place the signs. • The National League of Cities has opened the pre- registration for the Reno conference in early December. It is less expensive if we pre-register. Funds are budgeted for three City Council members to attend. After brief discussion,noting this was an election year and it might be good to send newly elected officials,City Manager Prosser confirmed that three spaces would be reserved. 0 Senior Human Resources Analyst Burbank can assist any City Council members with the online open enrollment process if needed. • 2006 League of Oregon Cities awards are open for nomination. Mayor Dirksen said he would like to nominate the new neighborhood program next year, once it is in place. City Manager Prosser reviewed the types of awards available. Deadline for submitting entries is August 1. City Manager Prosser asked City Council members to let staff know of any program they would like to submit to LOC by July 11 so staff will have time to put the application together. Mayor Dirksen noted that some of the awards are to honor people. • Special City Council meeting is scheduled July 6,2006, at 6 p.m. • The July 18 workshop meeting is now a business meeting and the July 25 business meeting has been cancelled so the City Council can attend the Washington County Board of Commissioners meeting regarding Bull Mountain. • Catherine West of the Tualatin Resource Center would like to report to the City Council and she has requested five minutes on this evening's Citizen Communications agenda item. Councilor Harding noted the Tualatin Resource Center is at the old Tualatin Elementary School and houses the"coat closet"and also sponsors healthcare. Executive Session City Manager Prosser announced the ORS citation for a City Council Executive Session. The Tigard City Council went into Executive Session at 7:02 p.m. to evaluate the employment-related performance of the chief executive officer under ORS 192.660(2)(i). Tigard City Council Meeting—June 27,2006 Page 10 Agenda Item Discussion& Comments Action Items (follow up Executive Session concluded at 7:32 p.m. Business 1.1 Mayor Dirksen called the City Council and the Meeting Local Contract Review Board to Order at 7:36 p.m. 1.2 Council Present: Mayor Dirksen, Councilors Harding,Sherwood,Wilson,and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. Citizen Catherine West, Director of The Tualatin Resource Communication Center (TRC) reviewed services offered by TRC. An outline of these services was distributed to the City Council and is on file in the City Recorder's office. Ms. West reviewed statistics of the services accessed and number of people assisted. All services are free and 91 percent of the TRC clients who were surveyed indicated they found needed resources. Ms. West said she is seeking to get the word out so more people are aware of the services offered by TRC. She announced the TRC address and telephone number: 19945 SW Boones Ferry Road,Tualatin;503-603-1585. Councilor Sherwood advised Ms. West to track clients by zip code, which would be helpful when applying for grants and integrating with other agencies. The TRC facility is temporary. Bus service is a problem since the bus that travels by TRC is an express bus. The TRC is financed through government funding and grants. TRC prepares a service resource guide and a copy is available at the public library. 3. Consent Mayor Dirksen reviewed the items listed on the Consent Motion by Councilor Agenda Agenda. Councilor Harding noted the May 23,2006 Harding, seconded by minutes clarify that the City Council directed staff to set Councilor Wilson, to the default setting for computers in the adult library so approve the Consent Tigard City Council Meeting—June 27,2006 Page 11 Agenda Item Discussion& Comments Action Items follow up) the adult Internet filter is automatically activated. The Agenda. City Council was not aware there was an option to choose the automatic filter at the time the Washington The motion was approved by County Cooperative Library Service agreement for a unanimous vote of Council Internet services was approved on April 25,2006. present. 3.1 Approve Council Minutes for May 23,2006 Mayor Dirksen Yes 3.2 Approve Senior Center Lease Renewal 2006-2010 Councilor Harding Yes 3.3 Authorize Submittal of Two Proposals for Councilor Sherwood Yes Metropolitan Transportation Improvement Program Councilor Wilson Yes (MTIP) Funding—Resolution No.06-37 Councilor Woodruff Yes RESOLUTION NO. 06-37 — A RESOLUTION AUTHORIZING CITY STAFF TO SUBMIT Mayor Dirksen welcomed METROPOLITAN TRANSPORTATION new Library Board member IMPROVEMENT PLAN GRANT PROPOSALS Karen Levear and presented TO METRO FOR MAIN STREET her with a City pin. (See IMPROVEMENTS AND TRANSIT CENTER item 3.7) MASTER PLANNING 3.4 Approve Budget Amendment#14 to the FY 2005-06 Budget to Correct Budget Amendment #12, Which Increased Appropriations in the Community Services Program Instead of the Policy & Administration Program—Resolution No. 06-38 RESOLUTION NO. 06-38 — A RESOLUTION APPROVING BUDGET AMENDMENT NO. 14 TO THE FY 2005-06 BUDGET TO CORRECT BUDGET AMENDMENT #12, WHICH INCREASED APPROPRIATIONS IN THE COMMUNITY SERVICES PROGRAM INSTEAD OF THE POLICY & ADMINISTRATION PROGRAM 3.5 Approve the Intergovernmental Agreement with the Oregon Department of Transportation for the Transportation and Growth Management (TGM) Grant to Prepare the Highway 99W Corridor Improvement and Management Plan 3.6 Revise Membership of the Transportation Strategies Financing Task Force—Resolution No.06-39 RESOLUTION NO. 06-39 — A RESOLUTION APPOINTING A CURRENT PLANNING COMMISSION MEMBER TO SERVE ON THE TRANSPORTATION FINANCING STRATEGIES TASK FORCE REPLACING A FORMER COMMISSION MEMBER Tigard City Council Meeting—June 27,2006 Page 12 Agenda Item Discussion& Comments Action Items follow up 3.7 Appoint Scott Libert and Karen Levear to the Library Board—Resolution No.06-40 RESOLUTION NO. 06-40 — A RESOLUTION MAK NG THE FOLLOWING APPOINTMENTS TO THE LIBRARY BOARD: SCOTT LIBERT TO A FOUR-YEAR TERM AND KAREN LEVEAR AS THE ALTERNATE FOR A TWO- YEAR TERM 3.8 Local Contract Review Board: a. Award of Contracts for Right-of-Way Services on an As-Required Basis to Hanna, McEldowney & Associates and Right-of-Way Associates,Inc. 3.9 Authorize the Submittal of Applications for Federal Aid Available Through the Transportation Enhancement and the Oregon Bicycle and Pedestrian Grant Programs for Funding Sidewalk Improvements on Hall Boulevard Near Bonita Road — Resolution No.06-41 and Resolution No. 06-42 RESOLUTION NO. 06-41 — A RESOLUTION AUTHORIZING THE SUBMITTAL OF A TRANSPORTATION ENHANCEMENT FEDERAL AID APPLICATION TO PARTIALLY FINANCE THE CONSTRUCTION OF SIDEWALK IMPROVEMENTS ON HALL BOULEVARD NEAR BONITA ROAD RESOLUTION NO. 06-42 — A RESOLUTION AUTHORIZING CITY STAFF TO SUBMIT AN OREGON BICYCLE AND PEDESTRIAN PROGRAM APPLICATION FOR SIDEWALK IMPROVEMENTS ON HALL BOULEVARD NEAR BONITA ROAD 4. SUMMARY Interim Community Development Director Coffee OF RESULTS — introduced this agenda item and John Campbell of Riley COMMUNITY Research. The written results of the 2006 Community ATTITUDES Baseline Survey and the Verbatim Appendix are on file in SURVEY the City Recorder's office.A copy of the PowerPoint presentation is also on file in the City Recorder's office. This item was also reviewed for the City Council at its June 20,2006, City Council meeting. Interim Community Development Director Coffee noted that staff would be following up with information on how the City of Tigard responses compare to responses of citizens from other communities who responded to similar surveys. Tigard City Council Meeting—June 27,2006 Page 13 Agenda Item Discussion& Comments Action Items follow up Councilor Woodruff noted the City Council received an inquiry from a resident regarding the"whys"for some of the responses. He said he was assuming this was not part of the consultant's charge. Interim Community Development Director Coffee confirmed this was not part of the contract's scope of services. He recognized this was a valid observation of the limitations of this study. Interim Community Development Director Coffee said he is scheduled to meet with this resident later in the week to find out more about his concerns. He advised that the Comprehensive Plan update will provide an opportunity to get into issues now that they have been identified. Whether or not we do another survey is something that will need to be discussed. There will be other ways of finding out the"whys"of the reasons people chose the responses they did. Councilor Harding noted that sometimes the addition of one or two questions will make it a little clearer as to why an answer is given. She said that in some regard the questioning was a little too short on certain topics and it would benefit us to follow up. Councilor Harding said there have been a number of fragmented surveys and she supports a survey that really gets a true pulse of the community and is a report card—not just to be used for the Comprehensive Plan update,but something that really is a reflection of the citizens and how they feel about Tigard. Interim Community Development Director Coffee said the service satisfaction questions were fairly specific regarding how respondents felt about a particular service. These questions will be asked again every two years to measure how we are doing. Councilor Harding said the survey was "pretty generalized"and noted it is sometimes difficult to ask the hard questions but it is a way to determine how we can improve and make this a better city. It is important to hear those responses to determine the areas that need to be monitored and where we need to improve. Councilor Wilson noted that each time the City does a survey,meaningful results are sought. However, sometimes the results are ambiguous. He said he hoped that after several years,we might find out that some questions are more useful than others. He cited as an example the bar chart in the PowerPoint presentation depicting overall perception versus personal experience and he wondered if that has value because the results were close to being exactly the same. It's possible that Tigard City Council Meeting—June 27,2006 Page 14 Agenda Item Discussion& Comments Action Items follow up six questions in this instance could be dropped and different questions added next time. Mr. Campbell agreed and noted this was the baseline survey. He said it was good that the survey results showed that perceptions and experience match and said, for example,if overall perception of police service is high,but personal experience was low,then that would be"telling information." Councilor Wilson said there is always "a nugget or two"you can get out of each question and noted there was useful information presented. Councilor Wilson referred to the ratings with the satisfaction with the Library. He said he has a question for the future as he suspects that while support for libraries in general might be very high,he believes the result of this survey might partly be due to the fact that we have done a good job with a nice facility in the City of Tigard and people are responding to that. This demonstrates that when we do something, "we should do it in a first-class way." Councilor Harding said it would have been useful to know how many of the respondents actually go to the library. Councilor Harding referred to the questions regarding growth—limit growth,promote growth,or accommodate growth. The results were such that limit growth and accommodate growth were supported by almost an equal number of respondents. She said that"accommodating growth"to many people might mean providing roads, infrastructure,and schools—not necessarily making accommodations to have more people. Councilor Harding noted other surveys done by the City, respondents complain about density and the number of houses and ask to have it reduced. She said it was a "little bit confusing" to discern the true outcome of the responses. Mr. Campbell noted that in the Library question asked by Councilor Harding,one option for a response was "no experience." Therefore,he said they could determine a percentage of people who did have experience with the Library. Interim Community Development Director Coffee said this information was contained in the"cross tabs" of some supplemental information the City Council has in the survey document. 5. Report on Mayor Dirksen and City Manager Prosser briefed City Council on their experience at the TVF&R Community Tigard City Council Meeting—June 27,2006 Page 15 Agenda Item Discussion& Comments Action Items follow up Tualatin Valley Academy held May 6 and 6,2006. Fire &Rescue (TVF&R) Highlights of the information they shared with the City Community Council were shown in a PowerPoint presentation.The Academy presentation is on file in the City Recorder's office. The Community Academy is an opportunity for TVF&R to educate community leaders on the fire and rescue services provided. Tigard Police City Manager Prosser reported on his experience with a Ride-Along Ride-Along offered by the Tigard Police Department. He rode with Officer McDonald and noted a number of activities that evening: identifying gang graffiti,breaking up a fight,discovering illegal garbage dumping,and apprehending three people tagging train cars. City Manager Prosser encouraged Council members to go on a Police Ride-Along if they had not yet done so. 6. Consider Interim Community Development Director Coffee Motion by Councilor Amending introduced this agenda item. The proposed ordinance Sherwood, seconded by Ordinance No. will correct a clerical error associated with Exhibit B Councilor Woodruff, to 06-04—An previously approved by the City Council on April 25, adopt Ordinance No.06-07. Ordinance 2006 for the Wilson Ridge No. 2 Annexation. Annexing 3.525 The motion was approved by Acres— In response to a question from Councilor Woodruff, Approving Interim Community Development Director Coffee a unanimous vote of Council Wilson Ridge No. confirmed the ordinance could be categorized as a present. 2 Annexation technicality. (Zca2005-00005) Mayor Dirksen Yes to Replace ORDINANCE NO. 06-07—AN ORDINANCE Councilor Harding Yes Exhibit B with a AMENDING ORDINANCE NO. 06-04(AN Councilor Sherwood Yes Corrected Map ORDINANCE ANNEXING 3.525 ACRES— Councilor Wilson Yes that Matches the APPROVING WILSON RIDGE NO. 2 Councilor Woodruff Yes Adopted Legal ANNEXATION (ZCA2005-00005))TO REPLACE Description and EXHIBIT B WITH A CORRECTED MAP THAT Adopted MATCHES THE ADOPTED LEGAL Ordinance DESCRIPTION AND ADOPTED ORDINANCE 7. Consider an Public Works Director Koellermeier presented the staff Motion by Councilor Wilson, Ordinance report for this agenda item. Assistant Police Chief Orr seconded by Councilor Amending the was also present representing the Police Department and Sherwood to adopt Tigard Municipal noting support for the proposed ordinance Ordinance No. 06-08;the (TMC) Section ordinance shall be declared 7.52.100 to In response to a question from Councilor Wilson, Public emergency and effective July Regulate the Use Works Director Koellermeier clarified that responsible of Alcohol in alcohol consumption will still be allowed in City parks 1, 2006. Some City Parks with the exception of those parks located near the The motion was approved b Tigard City Council Meeting—June 27,2006 Page 16 Agenda Item Discussion & Comments Action Items (follow up downtown area. a unanimous vote of Council Present. In response to a concern noted by Councilor Wilson, Assistant Chief Orr advised this ordinance would give Mayor Dirksen Yes the police officers the ability to enforce"no alcohol"in Councilor Harding Yes the designated area. The drinking is occurring along the Councilor Sherwood Yes trails and on the walkway under 99W. Councilor Wilson Yes In response to Councilor Harding,Assistant Police Chief Councilor Woodruff Yes Orr confirmed that the City of Tigard does not have an A report to the City Council open container law. will be scheduled in 90 days. Councilor Wilson commented that he would not want the effect of this ordinance to be to make responsible people"outlaws." He also noted this appears to be a problem associated with homelessness. This problem seems to have gotten worse in Portland;therefore,he would like to see the Tigard Police have tools to address the issue. Councilor Sherwood noted the problem with chronic homelessness in the County. She reported there is a movement afoot to make housing and services available to people in need,which appears to be more cost effective than arresting people. Councilor Woodruff agreed this is a social problem and brings with it a concern about the Tigard downtown. Assistant Police Chief Orr said the proposed ordinance would give the Police Department a tool to use in one core area. Mayor Dirksen commented that this is dealing with a "symptom." Councilor Harding asked that if the ordinance is adopted, then it be monitored closely to review whether the problem has shifted to another area. She suggested a report to City Council be submitted for review after 90 days to determine the effectiveness of the ordinance. City Manager Prosser reminded the City Council that the effective date would not occur for another 30 days if the City Council adopted it tonight. He reviewed how notification about this new ordinance would occur including posting signs,an officer talking to people in the area,and word of mouth. Council members discussed and then agreed the ordinance should be declared an emergency and take Tigard City Council Meeting—June 27,2006 Page 17 Agenda Item Discussion& Comments Action Items (follow up effect July 1,2006. A report to the City Council will be scheduled in 90 days. ORDINANCE NO. 06-08—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 7.52.100 TO REGULATE THE USE AND ABUSE OF ALCOHOL IN CITY PARKS 8. Public Mayor Dirksen opened the public hearing. Motion by Councilor Hearing Sherwood, seconded by (Informational) City Engineer Duenas presented the staff report and Councilor Wilson, to adopt —Finalize also reviewed highlights of this item. The Resolution No. 06-43. Sanitary Sewer PowerPoint presentation is on file in the City Reimbursement Recorder's office. The motion was approved by District No. 31 a unanimous vote of Council (SW O'Mara, Mayor Dirksen commented that he was aware of present. Edgewood some of the problems the contractor had with this Streets) project. He said he was concerned that the project Mayor Dirksen Yes might over-run estimates,but was please to see costs Councilor Harding Yes were held in check. City Engineer Duenas noted the Councilor Sherwood Yes need to go 22 feet deep,which required special Councilor Wilson Yes shoring. Councilor Woodruff Yes Public Testimony: ➢ William Lasniewski, 8860 SW Edgewood Street, Tigard, Oregon asked what assurances they would have that there would be no leaks or that sewer would not back up into basements. He also asked about the connection fee. City Engineer Duenas confirmed that the connection fee will be$2,635 until June 30, 2006. On July 1, 2006, this Clean Water Services fee will increase to $2,735. Owners will not be required to pay any fee until they connect to the sewer. City Engineer Duenas advised the entire line was "tv'd" and it appears that all deficiencies have been corrected. No problems are anticipated,but if repairs are needed, the City will review these on a case-by-case basis. Mr. Lasniewski reported that the paving is uneven and referred to impacts on private Tigard City Council Meeting—June 27,2006 Page 18 Agenda Item Discussion& Comments Action Items (follow up property including damage to shrubs and removal of gravel from his driveway. He said this has been a heated issue in his neighborhood because of the construction problems and the contractor working early in the morning and late at night. ➢Paul Clark, 9160 SW Edgewood,Tigard, Oregon, confirmed the contractor had worked late at night and on one occasion he assisted the contractor with some lighting. The neighbors were anxious to have this project done. City Engineer Duenas advised some construction delays occurred because of weather. He said the contractor cleared up punch list items required to be addressed before the City would accept the project. Mayor Dirksen said he thought the paved street was nicer than what had been there before. Mr. Clark agreed. Councilor Woodruff commented that he thought residents would be responsible for any sewer repairs on their property (that they put in). Councilor Harding requested residents to contact the City immediately if they experience problems. City Engineer Duenas advised staff recommended the City Council adopt the proposed resolution to make sewer service available in this district. Mayor Dirksen closed the public hearing. RESOLUTION NO. 06-43—A RESOLUTION FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 31 (SW O'MARA AND EDGEWOOD STREETS) AND AMENDING THE PRELIMINARY CITY ENGINEER'S REPORT CONTAINED IN RESOLUTION NO. 05-18 Non Agenda Councilor Harding noted that a school is in session along Gaarde Street. People are reminded to reduce traveling speed when in school zones. Tigard City Council Meeting—June 27,2006 Page 19 Agenda Item Discussion& Comments Action Items (follow up City Engineer Duenas noted the need to make changes to signs located within school zones to reflect new law,which goes into effect on July 1, 2006. Executive The Tigard City Council went into Executive Session at Session 9:05 p.m. to evaluate the employment-related performance of the chief executive officer under ORS 192.660(2)(i). Adjournment The meeting adjourned at 10:03 p.m. Utherine Wheatley, City Recorder Attest: Mayor, Ci)y of Tigaaard/'�I b,, Date: 9- v 0 ' i Aadm\cathy\ccm\2006\060627.doc Tigard City Council Meeting—June 27,2006 Page 20