City Council Minutes - 05/23/2006 Agenda Item No. 3, 1
For Agenda of (Q .a 7• pts
Tigard City Council Meeting Minutes
Date: May 23, 2006
Time: 6:30 p.m.
Place: Tigard City Hall, 13125 SW Hall Boulevard,Tigard Oregon
Attending: Mayor Craig Dirksen
Councilor Sally Harding
Councilor Sydney Sherwood
Councilor Tom Woodruff
Absent: Councilor Nick Wilson
Agenda Item Discussion& Comments Action Items follow up
Study Session Public Internet Access at the Library After discussion on filtering
system pros and cons,the
Library Director Barnes introduced this item. Also majority of Council members
present were Library Board members Jan Thenell present agreed that the default
and Brian Kelly. Council had requested additional position(on computers in the
clarification on public Internet access at the Library. adult section of the Library)
On April 25,2006 Council approved on the consent shall be set to the adult filters
agenda,an agreement with Washington County with a drop-down menu
Cooperative Library Services that allows the County available allowing patrons to
to install an internet filtering system on library select an unfiltered option.
computers. The proposal was to install the system
on the second floor computers in the adult area and
to give people a choice whether or not to filter their
internet sessions. The computers in the children's
area willremain filtered as they have been. The
library has never filtered its adult computers,but
believes it is appropriate to offer users a choice of
filters from a drop-down menu. Jan Thenell and
Brian Kelly indicated that the Board supports
continuation of the Library's existing policy of
maintaining the current level of filtering as the
default option. Patrons would have the option to
select adult or child filters from a drop-down menu.
Support from those who wished to have unfiltered
terminals included concerns that access not be
filtered or impeded. The Tigard Library has had
unfiltered terminals for a more than a decade.
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Agenda Item Discussion& Comments Action Items follow up
During that time it has received few complaints
about internet content. Even the most respected
filters screen out some legitimate sites.
Those who supported the adult filters on the
computers in the adult section cited that it was best
to err on the side of caution. Either default option
provides a choice. Educating the public was stressed
on both sides of the argument. Users should be
educated on how to use the Internet and assistance
can be requested from library staff
The City Attorney advised that whichever way the
City chooses to proceed,the user has a choice. The
City will need to be especially careful to let the user
know how to turn the filters on or off
Regulations Requiring Annual Residential Backflow
Device Inspections
Water Operations Supervisor Goodrich and
Assistant Public Works Director Rager shared
information with the City Council regarding the City
of Tigard's annual backflow prevention program. A
copy of an April 13, 2006 memorandum on the
program was distributed to the City Council and is
on file in the City Recorders Office. After
discussion, with it being noted that it would cost
$30-40 to test a residential backflow device, Council
consensus was for staff to proceed with the program.
There was no proposal to increase personnel because
of the implementation of this program.
Consent agenda item 4.3 a.was discussed: Approve
Purchase of a Replacement Pipeline Video
Inspection Van from Pearpoint. In response to a
question from Councilor Harding,Assistant Public
Works Director Rager explained that the
replacement pipeline video inspection van is a new
and improved tool for use by the Public Works staff.
While at times it will be possible to use a one-man
crew for certain types of work,at other times a two-
man crew will be required.
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Agenda Item Discussion& Comments Action Items follow up
Police Car Markings
Police Chief Dickinson reviewed with Council a
number of samples of proposed police car markings
using the new City of Tigard logo. An option
identified as "No. 4'was agreed to by the City
Council members present.
In response to a question from Councilor Harding,
Police Chief Dickinson reviewed the procedures
used by police officers when making a traffic stop.
Councilor Harding relayed a question she was asked
by someone who said they were stopped by police
and a microphone was placed"in their face." This
particular traffic stop was done by a motorcycle
officer. Chief Dickinson advised that the officers
have a microphone that clips onto their pocket.
Police officers have been advised to inform people
that they are being recorded. If a stop is done in a
patrol car and the police lights are activated, the
recording system is automatically turned on.
Entrance Signs
Surface Water Quality/Volunteer Coordinator
Staedter reviewed this agenda item with the City
Council.
Examples of potential styles for entrance signs were
distributed for review and comments. It was
recommended that the entrance signs selected tie in
to the downtown elements. Ms. Staedter noted that
it would not be necessary to match signs exactly with
the downtown signage. During discussion it was
suggested that in order to move this project along,
potential entrance sign designs be shared with the
Streetscape Committee that is meeting later this
week.
There was general discussion on the preferences for
sign materials,including the expression of support
for stone or timbers. There was support for
traditional elements with plantings around the signs.
This item will be discussed further on June 13. The
Streetsca e Committee will be asked for input this
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week. Also,staff was directed by the City Council to
proceed with the necessary steps to select,obtain,
and prepare entrance sign sites.
Mayor Dirksen noted that he had received a request
from the Washington County Fair organizers for
nomination of an outstanding citizen to be honored.
After discussion,Council consensus was to forward
the name of Mike Marr to the Washington County
representatives.
Council reviewed the upcoming Council calendar
items including the joint meeting with the
Tigard/Tualatin School District tentatively scheduled
for June 19,and the Fifth Tuesday meeting to be
held on May 30.
City Manager Prosser noted that a letter had been
sent to the Bull Mountain Residents for
Incorporation regarding an invitation for a meeting
with the City Council to discuss the potential
incorporation of a city in the Bull Mountain area.
Their attorney,Mr.Derr,responded to the letter and
noted that the ORS citation was incorrect Mr.Derr
said a meeting was not required;however,they do
plan to meet with the City of Tigard.No options for
dates were cited.
Citizen Gretchen Buehner advised that a vandal had
broken into her residential water system. A staff
member contacted Ms.Buehner to let her know that
a change in water usage for her account had been
noticed. If this problem was fixed,the water division
offered to reduce the water bill. Ms.Buehner
thanked the City staff for being proactive in this
matter and said she believes the water division cares
about its customers.
Study Session concluded at 7:26 p.m.
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Business 1.1 Mayor Dirksen called the City Council and the
Meeting Local Contract Review Board to Order at 7:30
p.m.
1.2 Council Present: Councilors Harding,
Sherwood,and Woodruff.
Council Absent:Wilson
1.3 Pledge of Allegiance
1.4 Council Communications&Liaison Reports
Councilor Harding attended a Mayors Regional
Forum meeting. She advised that Metro's
Land Use planning and density were discussion
topics. It was her hope that jurisdictions will
start to address their density issues with Metro.
Councilor Harding noted that Big and Bulky
Waste Day is posted on the City's web site.
Vouchers can be obtained for those interested
in utilizing this service on a first-come, first-
served basis.
Mayor Dirksen invited people to attend an
informal meeting with the City Council at the
Fifth Tuesday meeting scheduled for May 30 at
the Tigard Water Building from 7-9 p.m.
Council members reported on their recent
attendance at the National League of Cities
Conference from March 11-16. All of the City
Council, except for Councilor Wilson,
attended the Conference. Councilor
Sherwood noted she was able to discuss the
Community Development Block Grant
Program with legislators, which has funded
projects for sidewalks, Senior Center
improvements, helped build the homeless
shelter, and sponsored programs for people
living below the poverty line. She noted the
benefit in getting to know the staff members
of Congressional district representatives on a
personal level so that they know who she is
when she contacts them. She also noted that
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Agenda Item Discussion&.Comments Action Items (follow up
she talked to Congressional representatives on
Section Eight vouchers and transportation
issues.
Councilor Woodruff commented that he
appreciated the City allowing the Council
members to attend this conference. He noted
that it was of benefit to be "shoulder to
shoulder"with people throughout the country
who are in similar circumstances as the City of
Tigard. He noted that grassroots efforts are
thriving throughout the country. He reported
attending workshops on water supply and
downtown revitalization and said it was
helpful to see how solutions to various
problems are addressed. He appreciated the
opportunity to talk with elected officials.
Councilor Harding said she agreed that the
collaboration with others was interesting and
beneficial. She noted that she was able to
connect on issues such as the Community
Development Block Grant Program,
telecommunication issues, integration,
eminent domain, economic development and
federal tax reform. She referenced community
cable television access now provided by the
Metropolitan Area Communications Division
and that there is a Bill in Congress which
might eliminate local franchising. She noted
she would continue to follow this issue and
said there was need for more clarification on
the matter.
Councilor Harding also noted she became
aware of grants available to religious and
interfaith organizations and has information
she can share with this segment of the
community. She saw several common threads
in the classes she attended including how
valuable the employees are because of their
public contact. She noted that some of the
biggest mistakes made by elected officials are
overcomplicating issues, failing to involve the
workforce in resolving issues, and "narrow
thinking." She stressed the importance of
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clarity and brevity in communication.
Mayor Dirksen mentioned the City's historic
involvement with the National League of
Cities and the benefit of this organization to
Tigard. Membership with the National
League of Cities gives a voice to smaller cities
that they would not have otherwise. The
NLC sponsors lobbyists to make elected
officials aware of the issues of small cities and
provides seminars and leadership training. He
noted that it is important for smaller cities to
consider the broader scope and avoid
provincial thinking.
1.5 Call to Council and Staff for Non-Agenda
Items: None
2. Mayor Dirksen proclaimed June 3 and 4,2006,
Proclamation as Tualatin River National Wildlife Refuge
Grand Opening Weekend in the City of Tigard.
3. Citizen • Tigard High School Student Envoy Jasmina
Communications Dizdarevic presented highlights of activities
for the past month at Tigard High School.
A copy of her report outline is on file in the
City Recorder's Office.
• Follow up to Previous Citizen
Communication: None
• Mayor Dirksen thanked citizens for passing
the Urban Renewal District ballot measure
in the May 16,2006 election. He
announced that an Open House on the
Downtown Streetscape was planned for
Thursday from 7-9 p.m. at the Tigard
Library Community Room.
4. Consent
Agenda 4.1 Authorize the City Manager to Sign Dedication Motion by Councilor
Deeds for a Proposed Extension of Wall Street Sherwood, seconded by
—Resolution No. 06-28 Councilor Woodruff, to
adopt the consent agenda.
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RESOLUTION NO. 06-28 — A The motion was approved
RESOLUTION AUTHORIZING THE CITY by a unanimous vote of
MANAGER TO SIGN ON BEHALF OF Council present.
THE CITY DEDICATION DEEDS FOR A
PROPOSED EXTENSION OF SW WALL Mayor Dirksen Yes
STREET Councilor Harding Yes
Councilor Woodruff Yes
4.2 Authorize the City Manager to Sign a Dedication Council Sherwood Yes
Deed Transferring Title of Reserve Access
Strips to the Public—Resolution No. 06-29
RESOLUTION NO. 06-29 — A
RESOLUTION AUTHORIZING THE CITY
MANAGER TO SIGN ON BEHALF OF
THE CITY A DEDICATION DEED
TRANSFERRING TITLE OF RESERVE
ACCESS STRIPS TO THE PUBLIC
4.3 Local Contract Review Board:
a. Approve Purchase of a Replacement
Pipeline Video Inspection Van from
Pearpoint
b. Award Engineering Services Contract for
Proposed Local Improvement District in
the Tigard Triangle to Group Mackenzie
5.Acknowledge Public Works Director Koellermeier introduced this
Excellence in item and Corianne Hart, Tigard's Water
Communication Conservation Program Coordinator. Ms. Hart
and accepted an award from the Pacific Northwest
Conservation Section of the American Waterworks Association for
Award for the Excellence in Communication and Conservation.
Tigard Water This is the fourth year the City's conservation
Conservation calendar has earned this award. Ms. Hart noted that
Calendar. 2,500 copies were created and all distributed by
February. Information on Tigard's Water
Conservation Program can be found on Tigard's
website. The calendar features artwork by elementary
students in the Tigard Water Service area as well as
from Tigard's sister city in Bahkpapan, Indonesia. In
addition to the artwork, the calendar is filled with
water conservation tips,facts and fun activities.
City Manager Prosser added that he appreciated Ms.
Hart's work on the calendar. He noted that he
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recently traveled to Indonesia and presented a supply
of calendars to a teacher involved in the program
with the City of Tigard. The calendars were very
wellreceived.
The federal government asked Tigard to help the
community in Indonesia improve their water system.
Tigard's efforts were focused on education and water
conservation in schools.
6. Formal Public Works Program Assistant Lueck introduced
Graduation of this agenda item. The purpose was to recognize
Volunteers and volunteers and city staff for their successful
City Staff for completion of the City's CERT program. To date,
Successful 52 CERT volunteers have graduated. Mr.Lueck
Completion of read the names of city staff and community
the City's volunteers who recently completed the CERT
Community program. The graduation list is on file in the City
Emergency Recorder's Office.
Response Team
(CERT) The City is now promoting its sixth volunteer class
Program and recruiting for another city staff class. In the
event of a disaster, the training and skills that the
CERT participants receive are designed to do the
"greatest good for the greatest amount of people"
in our community. Mr. Lueck advised that there
will be a region-wide exercise on June 14.
Mr. Lueck acknowledged Cindy Eng with a
certificate. Ms. Eng was instrumental in helping
Mr. Lueck provide instruction for the program.
7.Adopt Human Resources Director Zodrow presented the Motion by Councilor
Tigard Police staff report. Woodruff, seconded by
Officers Councilor Sherwood to
Association The final terms of the agreement were reviewed adopt Resolution 06-30.
(TPOA) briefly by Ms. Zodrow. A copy of the key facts
Collective and information summary are on file in the City The motion was adopted by
Bargaining Recorder's office as well as the Collective unanimous vote of Council
Agreement Bargaining Agreement document. present.
Between the City Manager Prosser noted that the collaborative
City of Tigard bargaining process enabled the City of Tigard Mayor Dirksen Yes
and the Tigard Councilor Harding Yes
Police Officers management and TPOA representatives to come to Councilor Woodruff Yes
Association and an agreement quickly. The bargaining process Council Sherwood Yes
Authorize the usually occurs over a number of weeks;this
a-preement was reached within four days of
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Agenda Item Discussion& Comments Action Items (follow u
City Manager bargaining. Council members expressed
to Sign the appreciation to the TPOA bargaining team and the
Agreement City's management staff. Councilor Woodruff
noted for the viewing public, that the Council had
had discussions with the staff during the bargaining
process. He also acknowledged the TPOA
members and the management team for the good
outcome.
RESOLUTION NO. 06-30-A RESOLUTION
ADOPTING A NEW BARGAINING
AGREEMENT BETWEEN THE CITY OF
TIGARD AND THE TIGARD POLICE
OFFICER'S ASSOCIATION AND
AUTHORIZING THE CITY MANAGER TO
SIGN.
8. Consider Parks Manager Plaza reviewed this agenda item and Motion by Councilor
Naming the identified the location of the ball fields on a map of Sherwood, seconded by
Cook Park Cook Park which was on display. The late John Councilor Harding, to adopt
Baseball Fields Anderson was an avid supporter of Tigard youth. Resolution 06-31.
the "John Mr. Plaza reviewed the numerous contributions by
Anderson Mr.Anderson in his activities with the Atfalati The motion was approved
Baseball Fields" Recreation District and his work on Cook Park by unanimous vote of
improvements including land acquisition, Council present.
installation of new athletic fields,rehabilitation of
existing fields, and the construction of a Mayor Dirksen Yes
concession/restroom building. A ceremony, Councilor Harding Yes
similar to the naming of the Nicoli Fields,will be Councilor Woodruff Yes
held during the Tigard Balloon Festival on June 18, Council Sherwood Yes
2006.
Mayor Dirksen noted he had the privilege of
knowing John Anderson and supported
recognizing Mr. Anderson for his contributions to
Tigard's youth.
RESOLUTION NO. 06-31 —A RESOLUTION
NAMING THE COOK PARK BASEBALL
FIELDS THE"JOHN ANDERSON BASEBALL
FIELDS."
9.Accept Parks Manager Plaza presented the staff report on Motion by Councilor
Dedicated this agenda item. The parcel offered by Venture Woodruff, seconded by
Open Space Properties, Inc.would be conveyed to the City by a Councilor Sherwood to
from Venture Dedication Deed that was prepared by the City accept the dedicated
Properties, Inc. Attorney. The property,located on Solistice Drive, property and authorize the
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Agenda Item Discussion & Comments Action Items follow up
is within the Summit Ridge Subdivision in the City City Engineer to sign the
of Tigard,just south of the Alberta Rider dedication deed on behalf of
Elementary School. It is possible to construct a the city.
trail on the property that in the future could link to
other trails or subdivisions in the area. Staff is The motion was approved
recommending that Council accept,by motion, the by unanimous vote of
dedicated property and authorize the City Engineer Council present.
to sign the Dedication Deed on behalf of the City.
Mayor Dirksen Yes
Mr. Plaza noted that Venture Properties did not Councilor Harding Yes
seek SDC credits for this property. In response to Councilor Woodruff Yes
Council discussion regarding the benefit for the Council Sherwood Yes
Property owner, City Attorney Ramis noted that if
property is voluntarily given to the city of Tigard it
might be eligible for some tax benefit. It is up to
the applicant/developer to decide how they would
like to handle dedication of property to the city for
park purposes.
10. Consider a Public Works Director Koellermeier presented the Motion by Councilor
Regional Water staff report on this item. Before the Council was Woodruff, seconded by
Contract with the Tigard Water Service Area Regional Water Councilor Sherwood, to
the City of Sales Agreement with the City of Portland. The approve the City of Portland
Portland current contract is set to expire June 30,2007. Water Contract.
Tigard and the Intergovernmental Water Board are
exploring several long-term water supply options The motion was approved
that will take years to develop. An interim water by unanimous vote of
supply is needed until the long term water sources Council present.
are on-line. The Intergovernmental Water Board
unanimously endorsed the ten-year agreement. Mayor Dirksen Yes
Councilor Harding Yes
Councilor Woodruff noted that a lot of work has Councilor Woodruff Yes
gone into securing this agreement. He said that it Council Sherwood Yes
was in Tigard's best interests to have this
guaranteed water service available.
Councilor Harding complimented the staff for their
persistence in working on obtaining this agreement.
Mayor Dirksen also expressed appreciation for the
hard work on this matter.
11.Approve an City Manager Prosser gave the staff report on this Motion by Councilor
amendment to agenda item. City Code and State statutes contain Harding, seconded by
the Tigard numerous references to the term"City Engineer." Councilor Woodruff, to
Municipal Code The proposed Code amendment defines "City adopt Ordinance No. 06-06.
by Adding A Engineer" as a person designated by the City
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Definition of Manager to fulfill the responsibilities of City The motion was adopted by
"City Engineer, and it allows the responsibilities of the unanimous vote of Council
Engineer" City Engineer to be delegated. This change allows present.
(Section the flexibility to meet organizational needs and
1.04.010) clarifies responsibilities. Mayor Dirksen Yes
Councilor Harding Yes
City Manager Prosser noted that the City Engineer Councilor Woodruff Yes
is not necessarily a Department Head in local Council Sherwood Yes
jurisdictions but is often a member of the
Community Development or Public Works staff.
ORDINANCE NO. 06-06—AN ORDINANCE
AMENDING THE CITY OF TIGARD
MUNICIPAL CODE BY ADDING A
DEFINITION OF "CITY ENGINEER."
12. The meeting was adjourned at 8:34 p.m. Motion by Councilor
Adjournment Sherwood, seconded by
Councilor Woodruff, to
adjourn the meeting
The motion was approved
by unanimous vote of
Council present.
Mayor Dirksen Yes
Councilor Harding Yes
Councilor Woodruff Yes
Council Sherwood Yes
Jerine Wheatley, City Recorder
Attest:
r
Mayor,Pity of Tigard
Date:
iladm\calhy\ccm\2006\060523.doc
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