City Council Minutes - 04/25/2006 Agenda Item No. 3. IMEN
For Agenda of (o-. 13:QU
Tigard City Council Meeting Minutes
Date: April 25, 2006
Time: 6:30 p.m.
Place: Tigard City Hall, 13125 SW Hall Boulevard
Tigard, Oregon
Attending: Council President Nick Wilson Presiding
Councilor Sally Harding
Councilor Sydney Sherwood
Councilor Nick Wilson
Councilor Tom Woodruff
Absent: Mayor Craig Dirksen
Agenda Item Discussion& Comments Action Items follow up
Study Session > Discuss whether the City of Tigard should approach Tigard staff members will
Washington County to split CPO 4B into two CPO's. discuss the CPO system with
County and local jurisdiction
Council briefly discussed whether to pursue the idea of management staff members.
asking Washington County officials to create a CPO
splitting the City of Tigard area away from the
unincorporated area within CPO 4B. Discussion points
included the following:
• Concern that pursuit of such a split would create more
divisiveness between residents of the two areas with a
preference expressed to find common interests.
• The CPO's purpose is advisory to the County on land
use and public issues.
• There was a suggestion discuss whether the current
system is working well among the managers of County
jurisdictions. One idea would be to automatically
withdraw territory from the CPO when annexed.
Study Session > Discuss political signs placed in the right of way.
City Council directed staff to
City Manager Prosser noted that in the past the City has remove signs that were a safety
not actively pursued prohibited placement of signs in the concern;i.e.,obstructing sight
right of way and requested City Council direction with distance.
regard to priority for this issue when considering staff
resources.
City Council Minutes -April 25,2006 Page 1
Agenda Item Discussion& Comments Action Items (follow up
Study Session > Bull Mountain/Metro Meeting is scheduled for After brief discussion,City
Thursday,May 4,5-6:30 p.m. Location is to be Council consensus was to send
determined. representatives to this meeting
as the City of Tigard is a
One concern is with the decision on the boundaries stakeholder and should
to be included in the proposed city. There may be an participate during the fact-
adverse impact on the City of Tigard if the island areas finding process. Councilor
are included. Woodruff and Councilor
Harding indicated they could
attend.
>The legislative committee regarding annexation Councilor Harding said she
procedures will be held on April 26,6:30 p.m.,at C.F. would attend this meeting.
Tigard Elementary.
Executive The Tigard City Council went into Executive
Session Session at 6:46 p.m. discuss pending litigation
under ORS 192.660(2)(h).
Executive Session concluded at 7:05 p.m.
Study Session Human Resources Director Zodrow reviewed some of the See Consent Agenda Item
continued changes proposed by the Executive Staff. The major 4.4,which was approved by
changes are noted in the Agenda Item Summary the City Council.
Amend submitted in the City Council meeting packet for Consent
Management Agenda Item No.4.4. There was brief discussion and
clarification of wording. General consensus of the City
Group Personnel Council members present was that the proposed changes
Rules were acceptable.
New Logo Use— City Council members reviewed proposed designs for Police and Administration
Police Patch and Police Department patches and stationery Staff will order police patches
Stationery incorporating the new logo and selected the preferred and stationery with the new
designs for staff to use. logo design.
Civic Center Information Technology(IT) Division Director IT staff will pursue a
Audio/Visual Ehrenfeld reported that an upgrade to the Civic Center Metropolitan Area
Upgrade Update audio/visual control system had been planned for this Communications
fiscal year. A memorandum detailing the upgrade is on Commission grant for desk
file in the City Recorder's office. The next step is to issue screens for the City Council.
a Request for Proposals and hire a consultant to develop a
full design. The work will be done next fiscal year;
therefore,the appropriation was included in the FY 2006-
07 budget.
City Council Minutes -April 25,2006 Page 2
Agenda Item Discussion& Comments Action Items follow up
Study Session concluded at 7:20 p.m.
Business 1.1 Council President Wilson called the City Council
Meeting and the Local Contract Review Board to Order
at 7:27 p.m.
1.2 Council Present: Council President Wilson;
Councilors Harding, Sherwood,and Woodruff.
1.3 Pledge of Allegiance
1.4 Council Communications&Liaison Reports
Councilor Harding reminded the viewing
audience of an upcoming tire recycling event
on Saturday, April 29, 9 a.m. — 2 pm. at the
Washington County Fairgrounds.
1.5 Call to Council and Staff for Non-Agenda
Items: None
2. Proclamation Council President Wilson read the proclamation
—Be Kind to declaring the Week of May 1-7, 2006, as Be Kind to
Animals Week Animals Week.
3. Citizen • Gretchen Buehner, 13249 SW 136`h Place,
Communications Tigard, Oregon 97223, advised she had
questions regarding the cost-of-services
report issued by the Washington County
Auditor. In particular, she had concerns
about how the information was evaluated
regarding police services and said she thought
the County provided inaccurate information.
She suggested City of Tigard analyze the
number of police calls the City makes to the
unincorporated area. At the last Committee
for Citizen Involvement meeting, they learned
that each member City contributes to the
county-wide Special Crimes Task Force. Ms.
Buehner advised that she thinks it is
important for Tigard citizens, as taxpayers,
are aware of this matter.
City Council Minutes -April 25,2006 Page 3
Agenda Item Discussion& Comments Action Items (follow up
• Roger Potthoff, 11710 SW Ann Street,
Tigard, Oregon,requested the City look into
providing pedestrian safety improvements for
the Fanno Creek Trail where bicycles are
sharing the pathway with pedestrians. He
suggested the City post signs and implement a
public information campaign to raise
awareness.
Follow Up to City Manager Prosser reported the following
April 11 Citizen follow-up action to the citizen communications
Communications received on April 11:
• The Junk in the Trunk event sponsored by
Tigard High School Students was posted on the
City's website.
• The City Council is scheduled to give a report
on their National League of Cities Congress of
Cities Conference on May 9.
• The County Engineer advised that they have
been watching the utility work being done on
Walnut Street in the new construction. The
County Engineer reported that the work area is
being properly compacted and the top lift of
the street will not be affected.
4. Consent The Council considered Item No. 4.7 separately. A Motion by Councilor
Agenda correction to the March 21, 2006, City Council Sherwood, seconded by
minutes was noted that on Page 11, the word Councilor Woodruff, to
"Capital" should be changed to "Community" and approve the consent agenda
should read as follows: with the correction as noted
for the March 21, 2006, City
Councilor Harding suggested that CIP be referred to as Council minutes, the March
"Community Investment Program." 28, 2006,minutes removed
from this agenda for
The March 28, 2006, minutes will be considered for consideration at a future City
approval by the City Council on May 9,2006. Council meeting, and Item
4.7 removed for separate
4.1 Approve Council Minutes for March 21 (as consideration.
amended)
4.2 Receive and File the Annual Solid Waste The motion was approved
Financial Report Findings by a unanimous vote of
4.3 Approve Budget Amendment #11 to the FY Council present.
City Council Minutes -April 25,2006 Page 4
Agenda Item Discussion& Comments Action Items (follow up
2005-06 Budget to Increase Appropriations in
the Social Services/Community Events budget in Councilor Harding Yes
the General Fund to fund a portion of the Councilor Sherwood Yes
Tualatin National Wildlife Refuge Grand Council President Wilson Yes
Opening Ceremony Resolution No. 06-20 Councilor Woodruff Yes
Resolution No. 06-20 —A resolution approving budget
amendment #I I to the FY 2005-06 Budget to increase
appropriations in the Social Services/Community Events
Budget in the General Fund to fund a portion of the
Tualatin River National Wildlife Refuge Grand Opening
Ceremony
4.4 Adopt Amendments to Management/
Supervisory/Confidential Group Personnel
Policies—Resolution No. 06-21
Resolution No. 06-21—A resolution adopting
amendments to the Management/
Supervisory/Confidential Personnel Policies
4.5 Appoint Mitchell Brown to the Planning
Commission; Appoint Patrick Harbison as First
Alternate and Jeremy Vermilyea as Second
Alternate to the Planning Commission —
Resolution No. 06-22
Resolution No. 06-22 — A resolution appointing
Mitchell Brown the Planning Commission and appointing
Patrick Harbison as first alternate and Jeremy
Vermilyea as second alternate to the Planning
Commission
4.6 Appoint Tony Tycer and Scott Deselle as Citizen
Members and Betty Hagen and Dennis Sizemore
as Citizen Member Alternates to the Tree Board
—Resolution No. 06-23
Resolution No. 06-23 — A resolution of Tigard City
Council appointing Tony Tycer and Scott Deselle as
citizen members, and Dennis Sizemore and Bety Hagan
as citizen member alternates to the Tree Board
4.7 Item 4.7 Considered separately see below)
City Council Minutes -April 25,2006 Page 5
Agenda Item Discussion& Comments Action Items follow up
4.8 Local Contract Review Board
a. Award Contract to Dunn Construction for
the Construction of the SW 93`d Avenue
Sanitary Sewer (Sewer Reimbursement
District No. 36)
b. Award Contracts to Century West
Engineering Corporation, Group McKenzie,
and W & H Pacific for Civil Engineering
Services on an as-Required Basis
Council considered Item 4.7 separately: Motion by Councilor
Woodruff, seconded by
4.7 Approve Intergovernmental Agreement with Councilor Sherwood, to
Washington County Cooperative Library accept the
Services for WILI (Washington County Intergovernmental
Interlibrary Information Network) Internet Agreement; staff will return
Filter at a later date with
information regarding how
Library Technical Services Specialist Birkner and City the Internet filtering system
Manager Prosser discussed the WILI IGA regarding operates.
the Internet Filter. The computers in the children's
section of the library are defaulted to a child-filtered The motion was approved
setting when accessing the Internet. During by a unanimous vote of
discussion,it was determined that clarification was Council present.
needed with regard to the default setting that could
be set for the computers in the adult section of the Councilor Harding Yes
library. Councilor Sherwood Yes
Council President Wilson Yes
Councilor Woodruff Yes
5. Presentation Presenters: Tigard Police Chief Dickinson and
of Lifesaving Tualatin Valley Fire&Rescue Assistant Fire Chief
Awards To LeSage
Three
Citizens Life-saving awards were presented by Council
Responsible President Wilson to Tigard resident Kevin
for Saving the McAninch and two Metro West Ambulance
Life of an attendants Jeremi Ruda and Robert Berdan. On
Automobile March 12, 2006, these three men worked as a team
Crash Victim to rescue Judith Folgate from her vehicle,which
Whose Car had burst into flames after a speeding driver
Was on Fire slammed into the back of her car. The crash
tragic claimed the life ofJudith's friend who was
City Council Minutes -April 25,2006 Page 6
Agenda Item Discussion & Comments Action Items follow up
a passenger in the car. Judith's life was saved
because of the swift action of these three citizens.
6.Annual Presenters: Library Volunteer Coordinator
Volunteer Stormont,Public Works Water Quality/Volunteer
Program Coordinator Staedter and Volunteer Program
Highlights Development Specialist Roth.
Presentation
The presentation was introduced by a city
volunteer,Patti Anda Jimenez who spoke to the
City Council in Spanish,representing one of the
volunteer services at the City of Tigard for the
Spanish-speaking population. Presenting written
and web-site information in Spanish expands public
awareness.
The PowerPoint presentation outlining the
highlights of the 2006 City of Tigard Volunteer
Program Highlights is on file in the City Recorder's
Office. Current City of Tigard Volunteers provide
an array of services at City facilities, field locations,
and from their homes. Individual volunteers and
community partnerships leverage staff and financial
resources to achieve significant outcomes such as
enhancing public safety through reserve program
officer patrols, facilitating library operations, and
improving water quality through restoration
projects. Volunteering also serves to increase
interactions between residents and expand
cooperation between generations.
In 2005, 970 volunteers contributed 21,621 hours
of their time towards Tigard projects, services and
events. The 21,621 hours of volunteer time equals
ten full-time staff positions. At the current rate of
$18.04 per hour, the 2005 volunteer hours are
valued at$390,043.
In response to a question from Councilor
Woodruff,Volunteer Program Development
Specialist Roth advised that he would get the
Council some information regarding how volunteer
contributions to the City of Tigard compare with
those in other cities.
City Council Minutes -April 25,2006 Page 7
Agenda Item Discussion& Comments Action Items (follow up
Councilor Sherwood referred to previous City
Councilor Brian Moore,who established the goal of
covering the volunteer services coordinator salary
with savings achieved by volunteer contributions.
She advised that, from the statistics shared tonight
with the Council, this program has great value
beyond its monetary worth.
7. Consider Staff Presenter:Assistant Public Works Director Motion by Councilor
Purchase Rager. Woodruff, seconded by
Agreement for Councilor Sherwood to
Real Property Council is considering the proposed purchase approve the purchase
Acquisition for agreement between the City and the Price family. agreement and authorize the
500-foot Zone The site offers not only a location for a buried City Manager to execute the
Reservoir No. 2 water reservoir but also space to construct a small document.
Site pocket park. Because the reservoir will be
underground, as per the property owner's wishes, The motion was approved
the City will actually be able to locate a pocket park by unanimous vote of
complete with playground equipment above the Council present.
buried reservoir.
Councilor Harding Yes
The property was appraised at$1.2 million and Councilor Sherwood Yes
both the Price family and the City agree this is a fair Council President Wilson Yes
price for the land. The Council had before it the Councilor Woodruff Yes
final Purchase Agreement with conditions of sale
that were negotiated between the City and the
family.
8. Public City Attorney Ramis reviewed the procedures for Motion by Councilor
Hearing (Quasi- quasi-judicial land use hearings. A copy of the Woodruff, seconded by
Judicial) to written format followed by the City Attorney is on Councilor Sherwood, to
Consider file in the City Recorder's Office. adopt Ordinance 06-04.
Annexation of
Wilson Ridge Council President Wilson opened the Public
No. 2 Hearing. The motion was approved
(ZCA2005- by unanimous vote of
00005) Declarations and challenges were reviewed: Council present.
Members of Council were asked if they wished to
report any ex parte contact or information gained Councilor Harding Yes
outside the hearing,including site visits. Councilor Councilor Sherwood Yes
Harding indicated she visited the site and had also Council President Wilson Yes
read a newspaper article about this issue. Councilor Councilor Woodruff Yes
Sherwood indicated that she also read the
newspaper article.
City Council Minutes -April 25,2006 Page 8
Agenda Item Discussion & Comments Action Items follow up
Council members were asked if they were familiar
with the application. All Council members
indicated that they were.
The audience was asked if they had any challenges
pertaining to the Council's jurisdiction to hear this
matter or if there was a challenge to the
participation of any member of the Council. There
were no challenges.
Senior Planner St.Amand reviewed the staff report
for this annexation proposal. She referred to a map
of the area and advised that there had been no
objections received with regard to the proposed
annexation. A copy of the staff report is on file in
the City Recorder's Office.
Public Testimony:
*Michael Robinson, 1120 NW Couch, 10'' Floor,
Portland, OR 97208, advised he was representing
the applicant. He advised that Jim Delmore was
also present for the applicant and that they were in
agreement with the staff report.
Councilor Woodruff asked Mr. Robinson and the
developer who was present if they felt that they
were voluntarily requesting annexation into the City
of Tigard. Mr. Robinson responded to Councilor
Woodruff that yes, the request for annexation was
voluntary and that the property owners and electors
within the annexation area were voluntarily part of
the annexation as far as is known.
Council President Wilson closed the Public
Hearing.
Staff recommendation: Staff recommended that
the City Council approve the proposed annexation
as it meets all the approval criteria.
Council Discussion: Councilor Harding and
Councilor Woodruff indicated that they were
surprised that there was no one present to offer
testimony with regard to this proposed annexation.
City Council Minutes -April 25,2006 Page 9
Agenda Item Discussion & Comments Action Itemsfollow up
Ordinance No. 06-04—An ordinance annexing 3.525
acres, approving Wilson Ridge No. 2 Annexation
(ZCA2005-00005), and withdrawing property from the
Tigard Water District, Washington County Enhanced
Sheriff's Patrol District, Washington County Urban Roads
Maintenance District, Washington County Street Lighting
District#1, and the Washington County Vector Control
District
9. Quarterly Presenter: Public Works Program Assistant and the
Update on City's Emergency Management Coordinator Lueck.
Current Status
of the Mr. Lueck updated the Council on four elements of
Emergency the City's emergency program,which included the
Management planning, CERT (Community Emergency Response
Program in Team), 72-hour Preparedness, and OCEM (Office
Tigard of Consolidated Emergency Management). A copy
of Mr. Lueck's Staff Report and presentation
materials are on file in the City Recorder's Office.
Councilor Sherwood noted that she recently
attended a CERT class. She advised that she
thought she had some knowledge of how to be
prepared for emergencies but was surprised at how
much information she learned. She said it would
behoove people to attend a CERT class.
10. First Staff Presenter: City Manager Prosser
Quarter Goal
Update City Manager Prosser reviewed the summaries of
progress made on the goals developed by Council
in January, 2006. A copy of the written progress
report,which contains the highlights of Mr.
Prosser's presentation is on file in the City
Recorder's Office.
Councilor Woodruff noted that there was a lot of
information about the progress on Council goals
and this is available on the City's website. City
Manager Prosser noted that the staff will also make
an effort to display the updated information more
prominently on the website.
City Cowicil Minutes -April 25,2006 Page 10
Agenda Item Discussion& Comments Action Items follow up)
11.Public Council President Wilson opened the Public Motion by Councilor
Hearing Hearing. Sherwood, seconded by
(Informational) Councilor Woodruff to
to Consider a City Engineer Duenas presented the staff report, adopt Resolution No. 06-24.
Resolution to which is on file in the City Recorder's Office.
Finalize Sanitary Highlights of the presentation were contained in a The motion was approved
Sewer Reim- PowerPoint slide presentation and this is on file in by unanimous vote of the
bursement the City Recorder's Office. Council present.
District No. 33
(SW Walnut St.) There was no public testimony. Councilor Harding Yes
Councilor Sherwood Yes
Council President Wilson closed the Public Council President Wilson Yes
Hearing. Councilor Woodruff Yes
Staff recommended that the City Council adopt the
resolution to make the sewer service available to
residents within District No. 33.
Council discussion followed regarding some of the
circumstances for this reimbursement district
including some contribution by the County to pay
costs for hooking up to the sewer for one of the
properties.
Council President Wilson asked about the status of
the sewer reimbursement program. The City is in
the fourth year of the five-year program. It is now
going at a slower pace due to workload in the
engineering department and the fact that the more
difficult properties remain to be reviewed for
participation in the program. The City Engineer
advised that he would bring back a revised schedule
with the remaining properties in the City of Tigard
to be considered for the sewer reimbursement
program.
Resolution No. 06-24—A resolution fznali nng Sanitary
Sewer Reimbursement District No. 33 (SWC Walnut Street)
and amending the preliminary City Engineer's report
contained in Resolution No. 04-9 1.
City Council Minutes -April 25,2006 Page 11
Agenda Item Discussion & Comments Action Items follow up
12.Adjournment The meeting was adjourned at 9:09 p.m. Motion by Councilor
Woodruff, seconded by
Councilor Harding, to
adjourn the meeting.
The motion was approved
by unanimous vote of the
Council present.
Councilor Harding Yes
Councilor Sherwood Yes
Council President Wilson Yes
Councilor Woodruff Yes
Catherine Wheatley, City Recorder
Attest:
Mayor, ity of Tigard
Date: 13, ou
City Cowicil Minutes -April 25,2006 Page 12