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City Council Minutes - 04/11/2006 Agenda Item No. For Agenda ofTIGARD ""� Tigard City Council Meeting Minutes Date: April 11,2006 Time: 6:30 p.m. Place: Tigard City Hall, 13125 SW Hall Boulevard Tigard, Oregon Attending: Mayor Craig Dirksen Presiding Councilor Sally Harding Councilor Sydney Sherwood Councilor Nick Wilson Councilor Tom Woodruff Agenda Item Discussion& Comments Action Items follow up Study Session Administrative Senior Planner Nachbar presented a video Items production regarding the citizen-driven Downtown Plan. This video will be cablecast on the community access channel. Attorney Gary Firestone reviewed the video to assure that it did not violate election laws since there is a measure on the May 16 ballot which will affect the downtown. The edits suggested by Attorney Firestone were made. Council was reminded of the Employee Recognition Event schedule for Wednesday,April 19. Council was also reminded of a 6 p.m. start time for the April 18, 2006, City Council meeting. City Manager Prosser reviewed information he had received regarding a Metro/Bull Mountain meeting to gather information about formation of a city on Bull Mountain. This meeting is being hosted by Metro for those interested in discussing the formation of a city. City Council members agreed the City of Tigard should have representatives at the meeting. There was discussion about steps required to form a new city,which includes coordination with neighboring taxing jurisdictions. At this time,no written information has been made City Council Minutes April 11,2006 Page 1 3:33 PM Agenda Item Discussion& Comments Action Items follow u available for the public insofar as Washington County will be given the information before it is released to others. City Manager Prosser will keep the City Council informed about the meeting as he receives more information. Mayor Dirksen will be absent from the April 25, 2006, City Council meeting. Councilor Woodruff will be absent from the May 16,2006, City Council meeting. Councilor Woodruff inquired about an e-mail received from a Bull Mountain resident inquiring whether the City had spent$1 million in its Bull Mountain annexation proposal. Mayor Dirksen advised this e-mail had been addressed to him and he has asked staff to assist in preparing a response. Staff plans to respond by April 12, 2006. City Manager Prosser referred to a flyer sent to the City Council from Larry Galizio regarding a potential Wal-Mart store in Tigard. He reminded City Council that this is a potential land use issue for the City Council to review. City Council was reminded of the Tree Planting event at Charles F.Tigard School on April 13. City Manager Prosser will check on projects on the STIP list to determine if projects for this area of the County have been dropped. Study Session continued— Review of Interim Community Development Director Coffee Proposed introduced Tualatin Valley Fire&Rescue (TVF&R) Amendment to Division Chief Bernie Otjen who explained the the Tigard purpose for the requested Code amendment. The Municipal Code TMC prohibits use of exhaust brakes (jake brakes) (TMC) to Allow in the City of Tigard due to the loud noise they Muffled produce. TVF&R no longer uses the traditional Compression Jake brakes and has installed muffled compression Brakes Also, brakes on their emergency vehicles. TVF&R has City Council Minutes April 11,2006 Page 2 3:33 PM Agenda Item Discussion& Comments Action Items (follow up See Agenda Item worked with other cities in their service district to No. 6) obtain permission to use the muffled compression brakes to save money on vehicle maintenance. Study Session continued Discuss City Councilor Sherwood noted that she and Councilor Manager Woodruff reviewed evaluation formats. There was Performance discussion about receiving staff input in addition to Review the Council's review. Goals should be suggested and established for the City Manager by the City Council with regard to what is expected to be accomplished in the next six months. There was some discussion that a"360-review" could be conducted in September. City Council should mail evaluation forms to the Mayor. The Council will conduct the City Manager review on May 9,2006. Councilor Sherwood will work with Human Resources Director Zodrow to finalize the evaluation form. City Council members also agreed to discuss a"City Council Report Card" evaluation to be conducted later this year. One suggestion was to have Department Heads and Boards and Commissions evaluate the City Council. Study Session concluded at 7:29 p.m. Business 1.1 Mayor Dirksen called the City Council and the Meeting Local Contract Review Board to Order at 7:35 p.m. 1.2 Council Present: Mayor Dirksen, Councilors Harding,Sherwood,Wilson,and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications&Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items It was noted that there will be a discussion on City Council Minutes April 11,2006 Page 3 3:33 PM Agenda Item Discussion& Comments Action Items follow up a request for a contribution to sponsor the June 3, 2006,Tualatin River National Wildlife Grand Opening Ceremony. (See Agenda Item No. 7) 2. Mayor Dirksen issued the following proclamations: Proclamations 2.1 Proclaim April 13,2006,as Arbor Day 2.2 Proclaim April 17-23, 2006, as Community Development Week 2.3 Proclaim April 23-30, 2006, as Days of Remembrance — "From Liberation to the Pursuit of Justice 3. Citizen Communications • Tigard High School Student Envoy Krista Foltz gave a report on recent and future activities. A copy of report highlights is on file in the City Recorder's office. One of the activities,an upcoming"Junk in the Trunk" event on May 6,2006,will be displayed on the City of Tigard's website. • John Frewmg, 7110 SW Lola Lane,Tigard, Oregon 97223, suggested a youth participation project for a biology class to research and identify heritage trees in the community. Mr. Frewing requested a report from the City Council members who attended a recent National League of Cities Conference. Mr. Frewing referred to the change in posture regarding unincorporated Bull Mountain. He questioned how this would affect the City's budget. Mr. Frewing said he would like to see sustainable City operations and asked for a report on how the City plans to address growth;i.e.,what will Tigard need to continue to exist? Mayor Dirksen responded that City staff had proposed two positions to be added to the Community Development staff; however,with the recent decision to City Council Minutes April 11,2006 Page 4 3:33 PM Agenda Item Discussion& Comments Action Items (follow up terminate the Washington County Urban Services Agreement, those positions will be deleted. Councilor Wilson advised that the change was not a great one insofar as it affects the planning staff now that Tigard will no longer perform development review for the unincorporated Bull Mountain area. City Manager Prosser added that, at this time,the extent of the impacts of this change is not known. City and County staff members will be discussing how projects will be reassigned. Mr. Frewing said he would like to see a"flat" budget representing a"no growth" stance for the area within the City limits. • Gretchen Buchner, 13249 SW 136th Place, Tigard, Oregon 91223, testified about her concerns with the Walnut Street Project. She noted the need for utility companies to coordinate installation of new services that requires digging up new pavement,which reduces the lifespan of the road. She also questioned the adequacy of the roadbed for the Walnut Street project. Another concern was whether franchise fees were enough to pay for the harm done to the life of the road when the pavement is cut open to install new utilities. City Manager Prosser noted that a street cut moratorium will be discussed by the City Council on April 18,2006. Mayor Dirksen advised that Washington County is administering the Walnut Street project and he would be interested in getting more information on the concerns noted by Ms. Buchner. 4. Consent 4.1 Approve Council Minutes for February 28, Motion by Councilor Agenda 2006 Harding, seconded by 4.2 Receive and File: Councilor Sherwood, to a. Council Calendar approve the Consent b. Tentative Agenda Agenda. 4.3 Approve Extending the Current Terms of the Budget Committee Members for an The motion was approved Additional Six Months to Coincide with the by a unanimous vote of City Council Minutes April 11,2006 Page 5 3:33 PM Agenda Item Discussion& Comments Action Items follow up Annual Budget Process—Resolution No. 06- Council present. 18 Mayor Dirksen Yes RESOLUTION NO. 06-18 — A Councilor Harding Yes RESOLUTION EXTENDING THE Councilor Sherwood Yes TERMS FOR CURRENT MEMBERS OF Councilor Wilson Yes THE BUDGET COMMITTEE Councilor Woodruff Yes 4.4 Approve Amendment No. 1 to the Greenburg Road Project Agreement with the Oregon Department of Transportation (ODOT) and Authorize the Mayor and City Recorder to Sign 4.5 Approve Intergovernmental Agreement (IGA) with Clean Water Services (CWS) for Fanno Creek and Hiteon Creek Enhancement Projects and Authorize the Mayor to Sign 4.6 Local Contract Review Board a. Award Contract for Audit Services to Grove,Mueller&Swank,P.C. 5. Consider Staff Presenter: Finance Director Sesnon Motion by Councilor Granting an Woodruff, seconded by Exemption from Information contained in the City Council meeting Councilor Sherwood, to Property Taxes, packet was reviewed,which explained the request adopt Resolution No. 06-19. Tigard Municipal for the property tax exemption. Code 3.50 for The motion was approved Three Non- After brief discussion,including comments of by a unanimous vote of Profit Low- support of the requests and clarification that all Council present. Income Housing taxing entities must approve the request, the City Projects for Council considered the proposed resolution. Mayor Dirksen Yes Community Councilor Harding Yes Partners for RESOLUTION NO. 06-19 —A RESOLUTION Councilor Sherwood Yes Affordable GRANTING AN EXEMPTION FROM Councilor Wilson Yes Housing PROPERTY TAXES UNDER TIGARD Councilor Woodruff Yes (CPAH) and MUNICIPAL CODE SECTION 3.50 FOR One Housing THREE NON-PROFIT LOW INCOME Project for HOUSING PROJECTS OWNED AND Tualatin Valley OPERATED BY COMMUNITY PARTNERS Housing FOR AFFORDABLE HOUSING (CPAH) AND Partners ONE HOUSING PROJECT THAT IS (TVHP) OPERATED BY TUALATIN VALLEY HOUSING PARTNERS HP). City Council Minutes April 11,2006 Page 6 3:33 PM Agenda Item Discussion & Comments Action Items (follow up) 6. Consider Staff Presenter: Interim Community Development Motion by Councilor Amending Director Coffee. Also present was Tualatin Valley Woodruff, seconded by Section Fire&Rescue (TVF&R) Division Chief Bernie Councilor Wilson, to adopt 7.40.170.A of Otjen. Ordinance No. 06-03. the Tigard Municipal Code (See Study Session discussion also on this topic.) The motion was approved. to Permit by a unanimous vote of Muffled The amendment request was outlined in the City Council present. Compression Council packet information. The Code would still Brakes prohibit use of any type of compression brakes by Mayor Dirksen Yes non-emergency vehicles. By allowing TF&R Councilor Harding Yes vehicles to use muffled compression brakes, they Councilor Sherwood Yes save $75,000 per year on vehicle maintenance. Councilor Wilson Yes Councilor Woodruff Yes City Council considered Ordinance No. 06-03. ORDINANCE NO. 06-03—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 7.40.170.A TO ALLOW THE USE OF MUFFLED EXHAUST BRAKES ON FIRE FIGHTING APPARATUS 7. Discuss Staff Presenter: Associate Planner Roberts A budget amendment Request for a Also present: Norm Penner and Bill Shake resolution will be presented Contribution to representing Friends of the Refuge. to the City Council for its Sponsor the consideration on April 25, June 3, 2006, The City Council was asked to consider 2006, to allocate$1,500 Tualatin River contributing$1,500 to sponsor the Grand Opening from the General Fund to National Wildlife Ceremony. sponsor the Grand Opening Grand Opening Ceremony. Ceremony Mr. Penner reviewed a PowerPoint presentation with the City Council showing the refuge property and outlining National Wildlife Refuge System history. The Tualatin River Wildlife Refuge is one of only 10 urban refuges in the system. The Refuge will preserve valuable open space along the western edge of the urban area;provide nearby recreational, educational, and volunteer opportunities;and provide economic benefits to the community. Council members asked questions with regard to City Council Minutes April 11,2006 Page 7 3:33 PM the use of general fund dollars for this event. Mr. Penner outlined some of the expenses anticipated for the event. 8. Council Councilor Sherwood noted she attended the CERT Liaison Reports training sponsored by the City last week,which was held at the Library. She said she was the only one who attended and added that this training was very beneficial. There was discussion about urging Tigard businesses to attend. Councilor Sherwood advised that she was surprised at what she didn't know about being prepared for emergencies. Adjournment. The meeting adjourned at 8:44 p.m. Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adjourn the meeting. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Harding Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes Catherine Wheatley, City Record Attest: Mayor, dity of Tigard Date: 5 �� iladm\cathy\ccm\2006\060411.doc City Council Minutes April 11,2006 Page 8