City Council Minutes - 10/18/2005 1
Agenda Item No. 3.1
For Agenda of - 11, ,a 2 - os
CITY OF TIGARD
OREGON
Tigard City Council Meeting Minutes
Date: October 18, 2005
Time: 6:32 p.m.
Place: Tigard City Hall, 13125 SW Hall Boulevard
Tigard, Oregon
Attending: Mayor Craig Dirksen Presiding
Councilor Sally Harding
Councilor Sydney Sherwood
Councilor Nick Wilson (arrived at 7:14 p.m.)
Councilor Toru Woodruff
Absent: --
program
Agenda Item Discussion U Comments Action Items.(follow up)
1. Workshop
Meeting
2. Joint Risk Manager Mills introduced this agenda
Meeting with item.
Senior Center
Board Senior Center Representatives Present:
Director Gardner; Board members Haldorson,
Seger, and Topf.
Items reviewed with the City Council included:
o Schedule of October events
o Information distributed regarding Meals on
Wheels. (Note: Prior to the City Council
meeting Council members were provided
dinner typical of a meal served to Meals on
Wheels' clients.)
a Reviewed the Community Development
Block Grant (CDBG) proposal for Center
improvements, which has received
preliminary approval for $450,000. (See
Council Agenda Item Summary on file in
the City Recorder's office for additional
information.) Risk Manager Mills advised
she is a member of the Steering Committee
Tigard City Council Meeting Minutes
October 18, 2005
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Agenda Item Discussion 8r Comments Action Items (follow up)
2. Joint which is supporting the grant application
Meeting with process. Needs for the Center include
Senior Center upgrades (remodeling) to the kitchen and
Board classrooms. Loaves and Fishes is committed
Continued to raising $100,000. There are no
guarantees of funding and the federal
CDBG program might be discontinued or
funding reduced.
o Appreciation of support of Tigard staff.
o Noted the need to address location sign
visibility for Senior Center. This was a
problem recently when emergency vehicles
were responding to a call to the Center.
3. Recess Council meeting recessed at 6:56 p.m.
Council
Meeting The City Center Development Agency
convened at 7:00 p.m. (Separate minutes for
the CCDA meeting have been prepared.)
4. Reconvene Council meeting resumed at 8:13 p.m.
Council
Meeting
5. Discussion Administrative Services Manager Robinson and
-- Emall City Recorder Wheatley presented the staff
Requirements report. A copy of the Council Agenda Item
— Public Summary and a review of issues are on file in
Records and the City Recorder's office. Administrative
Public Services Manager Robinson discussed with the
Meetings City Council recent developments relating to
the City of Beaverton and Nike debate
regarding personal computers and public
records.
Key points:
1. E-mail has the potential to be a public
record.
2. E-mail cannot be used to discuss a City
issue by a quorum of the governing body.
Tigard City Council Meeting Minutes
October 18,2005
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Agenda Item Discussion 81 Comments Action Items (follow up)
6. Update -- Library Director Barnes presented the staff
Washington report. The Washington County Cooperative
County Library Service (WCCLS) might place an
Cooperative operating levy before the voters on the
Library November 2006 ballot; no decision has been
Services made to go forward at this time. The current
estimate is that if the levy is approved,
taxpayers would pay 12-15 cents per $1000
of assessed property value.
There was Council discussion on competing
money measures on the November 2006
ballot. It is anticipated that a levy to support
the County Sheriff will be placed on the
November 2006 ballot.
The City Council also discussed the governance
structure, which is being reviewed by WCCLS.
The structure would be addressed within an
intergovernmental agreement (IGA). A draft
IGA has been presented to city managers in
Washington County. It is anticipated that an
IGA might be before the City Council in
December or January.
In response to a question from Councilor
Woodruff, Library Director Barnes advised that
benefits from WCCLS participation include
greater resources being made available to the
public including reciprocal borrowing among
the participating Iibraries.
There was discussion about the formula for
receiving WCCLS funding based on circulation
statistics. The City of Tigard, through the
current funding formula, "lost" $30,000.
Tigard City Council Meeting Minutes
October 18,2005
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Agenda Item Discussion & Comments Action Items (follow up)
7. Update — Assistant to the City Manager Newton
Enhanced reviewed presented this agenda item.
Citizen Highlights of her review included:
Involvement o Activities of the Committee for Citizen
Opportunities Involvement: This committee is meeting
monthly and they have worked on the
Enhanced Neighborhood Program, Hispanic
community outreach, the Capital
Improvement Program, and land use issues.
o The citizen leadership series has been
running with the last meeting scheduled for
November 17. There are 16 participants.
After the holidays, the group will meet to
work on a project. Assistant to the City
Manager Newton suggested this program be
offered by the City every other year.
o Use of the Web Page continues to increase.
New features include RSS, which allows a
user to subscribe and have specific
information delivered to their computer.
Live web casts are also available when the
City of Tigard webpage is accessed.
o The enhanced Neighborhood Program is
slightly behind schedule. Boundaries have
been established with areas identified for
the pilot program and S4 people have
indicated they would be interested in
participating. The Community Connector
activities will become part of the
neighborhood program. It is anticipated
that neighborhoods will be able to have
their own web page.
8. Discuss Assistant to the City Manager Newton
Branding/ facilitated this agenda item discussion.
Graphic Consultant Marcusen reviewed design concepts
Identity with the City Council. Mr. Marcusen will
Design return at a later date with a few final concepts
Concepts for City Council review.
Tigard City Council Meeting Minutes
October 18,2005
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Agenda Item Discussion & Comments Action Items (follow up)
10. Non Council discussed the recent action by the
Agenda Items Washington County Visitors Association, which
took away funding previously provided to
County Chambers of Commerce. Mayor Kidd
of Forest Grove advocates that this funding be
restored. City Manager Prosser noted that a
Tigard Chamber of Commerce representative
will attend next week's Council meeting and
suggested the Council discuss this matter with
the representative. In addition, the City
Council should ask the Chamber representative
about the Tigard Chamber's position on the
"telecom bill."
Councilor Harding, who serves as the liaison
from the City to the Metropolitan Area
Communications Commission (MACC),
reported on recent discussions regarding public
access television. City Council agreed with
Councilor Harding's position that local
jurisdictions should be given first choice for
scheduling over those who are from other
jurisdictions. She noted the local jurisdictions
provide the funding for this public access
television. MACC has also been reviewing and
responding to franchise fee issues.
Councilor Harding reported on recent
preliminary discussions by the Washington
County Coordinating Committee regarding a
gas tax proposal. This topic will be scheduled
for further discussion at next week's City
Council meeting (October 25). There was
brief discussion on this matter including
support for a city gas tax rather than county-
wide with specific projects identified. In
addition, Mayor Dirksen supported a "sunset
clause" accompany any proposal for a gas tax.
Tigard City Council Meeting Minutes
October 18, 2005
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Agenda Item Discussion 81 Comments Action Items (follow up)
10. Non City Manager Prosser clarified that Street
Agenda Items Maintenance Fee funds were being expended as
Continued approved by the Street Maintenance Fee
ordinance, including an amount for
administrative services to cover staff time and
effort to design and bring projects forward.
C-alberine Wheatley, City Reborder
Attest:
Mayor, City of Tigard
Date:
Tigard City Council Meeting Minutes
October 18, 2005
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