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City Council Minutes - 08/16/2005 Agenda Item No. 4. For Agenda of q-/2 'U'5` COUNCIL MINUTES TIGARD CITY COUNCIL MEETING AUGUST 16, 2005 Mayor Dirksen called the meeting to order at 6:30 p.m. Council Present: Mayor Dirksen; Councilors Sherwood, Wilson, and Woodruff. • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:30 p.m. to consider employment of a public officer, employee, staff member or individual agent under ORS 192.660(2)(a). Executive Session concluded at 6:45 p.m: 1. WORKSHOP MEETING 1.1 Mayor Dirksen called the City Council & Local Contract Review Board meeting to order at 6:50 p.m. 1.2 Council Present: Mayor Dirksen; Councilors Sherwood, Wilson, and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports Mayor Dirksen recently attended the Oregon Mayors Association (OMA) conference in Jacksonville, Oregon. He reviewed activities and some of the sessions he attended. He was particularly impressed with a communications session, Taking the War out of Words, which offered insights on how to keep dialogue open in difficult circumstances. This session also included information about working with the media: television', radio and print. He suggested the City Council might want to consider such training. Mayor Dirksen reviewed topics discussed during the OMA business meeting, including: 0 telecommunication X prevailing wage Oregon land use task force (with OMA recommending task force membership provide for five locally elected officials) O urging that the Oregon Airbase remain open 1.5 Call to Council and Staff for Non-Agenda Items: None COUNCIL MINUTES — AUGUST 16, 2005 page 1 2. UPDATE—WASHINGTON COUNTY 2010 STRATEGIC PLAN Washington County Communications Officer Philip Bransford updated the City Council on the County 2010 Strategic Plan. Background information and a Plan discussion draft is on file in the City Recorder's office. Discussion topics included the following: • A review of the Strategic Plan timeline. O History of the Plan, which updates the County 2000 adopted in 1986 to consider how to provide services to an increasing population base during an unstable economy. 0 County 2000 was revised in 1993. • A brief review of the Vision West process to address human services and the subsequent creation of the Vision Action Network (VAN). • Updated Strategic Plan is designed to be user friendly. The Strategic Plan is to be used as a guide to provide broad direction and description of County services and priorities. Then, enabling plans will be developed to define the challenges, identify solutions, priorities and specific funding strategies. 0 The County is now identifying the topics to be addressed in an enabling plan. 0 Urban Services is one subject that will be addressed in an enabling plan. 0 The Strategic Plan identifies the following as underlying fundamentals: o Services that are only provided by the County o Services provided through partnering with other agencies o Areas where the County is in a supporting role • A distinction is drawn between what are municipal services and what are county-wide services. 0 Washington County is unique in the State of Oregon in that there is a high percentage of urban unincorporated residents. O County's governance structure was referenced. 0 In response to a question from Mayor Dirksen, Mr. Bransford said the new Strategic Plan does not differ in substance from the County 2000 Plan. The main change is in format. • Councilor Wilson said several months ago a question was asked regarding whether County residents in cities are subsidizing services to county residents in unincorporated areas. Mr. Bransford said this question was researched in the late '80's and it was confirmed that there was some subsidy provided by residents of cities to residents in unincorporated areas. He said measures were taken to address this situation, including establishing service districts. The County Auditor is reviewing this issue and a report will be made available later this year. 0 Mayor Dirksen noted he understood the policy for service districts was that these districts were to be temporary. He said he didn't see this statement in the Strategic Plan. Mr. Bransford said doors are not being COUNCIL MINUTES— AUGUST 16, 2005 page 2 closed on any options and more in-depth study will be done regarding urban services in the enabling plan. 0 Mayor Dirksen noted the demarcation of county and city services is less than a sharp line. He would like to see the Plan be more forthcoming on issues that need to be addressed, including funding reliability for public safety. • Councilor Woodruff noted he worked for the County when the County 2000 was created. He said he thinks the County sends mixed messages regarding urban services and this creates an atmosphere of confusion. He said he was hopeful this will become clearer. The County and City should be working closely and the overall County goals should be known. • Councilor Wilson referred to the cost of providing public safety for all County residents. He said crime is mostly an urban problem (shopping centers, major highways). To determine what is a fair share to pay for this service by all residents in a county, he suggested public safety costs be calculated using the amount spent by cities and the county, then divide this total amount by the County population figure. This would show how much it costs to provide this service to everyone. • Councilor Woodruff acknowledged the pressure on the County Board and noted his appreciation for the number of County-level services that are being done well. He urged the County to decide on its direction regarding the services it is to provide. CJ Councilor Sherwood commented she did not think the VAN has lived up to its expectations to coordinate common human services goals. Mr. Bransford noted the VAN Executive Director is relatively new and he it was hoped more progress would occur. • Mayor Dirksen suggested other service areas could be addressed more effectively if the County's efforts weren't diluted with providing municipal services. C In response to questions that did not appear to be addressed, Mr. Bransford advised effort would be made in the enabling strategies to pay attention to areas that need more detail to communicate with partners. LD Mayor Dirksen said some questions might not have answers, but an effort should be made to address the issues. He said the City of Tigard would be glad to assist the County. 9 Mr. Bransford said the County Board still needs to determine the subjects to be addressed in the enabling plans. Some plans are well underway. More information will be developed on the urban services strategy. The overarching strategy will be completed by the end of 2005. [] Washington County Issue Papers were to have been discussed (Agenda Item No. 3) this evening; however, the County determined it was premature. Councilor Woodruff said that if the County discusses the issue Papers on September 27, he hopes the City of Tigard will have an opportunity to review and provide comments beforehand. Mayor Dirksen COUNCIL MINUTES— AUGUST 16, 2005 page 3 noted he had received assurances the City would be given an opportunity to give input. This item pulled from the agenda;it will be rescheduled. � 8JpS.l 'TON G(]I NP( PRESENTATION QF= ISSUE PAPERS ON RI II I •—Presentati n'. SeRi9FWashington CO Rty Plaanhe_jean��ne Rice 4. DISCUSS — CONSIDERATION OF AMENDING THE TIGARD MUNICIPAL CODE (TMC) SECTION 3.24.090 TO CLARIFY WHEN SYSTEM DEVELOPMENT CHARGES ARE ASSESSED Community Development Director Hendryx introduced this agenda item. Building Official Lampella presented the issues, which are outlined in the staff report on file in the City Recorder's office. Staff members are requesting Council direction on whether they should proceed with an amendment to the Tigard Municipal Code (TMC) to require City System Development Charges (SDC) to be assessed on the permit application date rather than the issuance date. Building Official Lampella reviewed a chart showing fees charged by other cities, including how they are assessed. Most cities assess their fees based on application submittal date. After discussion, City Council direction was that staff proceed with steps to amend the TMC to require that City SDC fees be assessed on the application submittal date. Community Development Director Hendryx advised staff would return to the City Council with an ordinance for its consideration. 5. UPDATE — NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AND OFFICE OF CONSOLIDATED EMERGENCY MANAGEMENT (OCEM) City of Tigard Emergency Management Coordinator Lueck and Tualatin Valley Fire & Rescue Assistant Chief Hale reviewed the background of NIMS and OCEM. A resolution to formally adopt the NIMS operating premise will be presented to the City Council on September 13, 2005. The following information was reviewed and distributed to the City Council: X PowerPoint slide presentation X OCEM Strategic Plan Fx] NIMS documents, entitled "Handouts" COUNCIL MINUTES— AUGUST 16, 2005 page 4 The Emergency Operating Center (EOC) for Tigard has been updated. Interim City Manager Prosser noted the EOC has staff involved from every City department. Council discussion followed about how agencies coordinate and prioritize emergency services through mutual assistance. The magnitude of an event dictates whether local, state, or federal agencies take the lead. Council meeting recessed: 8:23 p.m. Council meeting reconvened: 8:28 p.m. 6. UPDATE—FANNO CREEK MASTER PLAN Public Works Director Koellermeier presented the update to the City Council as outlined in the staff report. The City applied for and received a state grant to construct an 1100 foot Fanno Creek Trail segment from Hall Boulevard (starting at City Hall) to Wall Street as Wall Street extends to the east. The project includes a 60-foot bridge that will cross Fanno Creek just north of the gazebo. Construction of the trail is being funding the State grant, Park SDC funds, and insurance money received after the "white house" fire. To comply with the State grant and remain eligible for state funding, the trail must be completed by December 30, 2005. The City Council and Public Works Director Koellermeier discussed the bridge, which Public Works Director Koellermeier indicated would be engineered and put in place with in-house staff. Public Works Director Koellermeier reported he was not sure if pedestrians would be able to walk underneath the bridge. The bridge will be completed by December 30. The bridge will not impact stream flow. There was discussion of the future trail connections including alternate options if ODOT does not allow a crossing over Hall Boulevard. Also discussed was how the trail might be constructed pending the outcome of the Wall Street project. 7. REVIEW -- INFORMATION ON THE 2005 LEAGUE OF OREGON CITIES (LOC)AWARDS PROGRAM Interim City Manager Prosser reviewed the LOC awards program, Staff suggested applications be submitted on one or more City programs, which included the extensive programs for youth (Tigard Turns the Tide, Youth Advisory Council, Peer Court, DARE/GREAT Camp), the Downtown Improvement Plan Community Dialogues, and the Public Works Customer Satisfaction Survey. COUNCIL MINUTES— AUGUST 16, 2005 page 5 f After discussion, City Council consensus was for staff to apply for awards for the City of Tigard's youth programs and the Downtown Improvement Plan Community Dialogues. 8. COUNCIL LIAISON REPORTS Councilor Wilson noted he would like to participate on the Construction Selection Committee. 9. NON AGENDA ITEMS: None 10. EXECUTIVE SESSION: Not held 11. ADJOURNMENT: Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adjourn the meeting at 8:49 p.m. The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes Catherine Wheatley, City Recorder Attest: Mayor, City &Tigard Date: 1Aadm%0athyk0CMV20051050816.doa COUNCIL MINUTES — AUGUST 16, 2005 page 6