City Council Minutes - 05/17/2005 Agenda Item No. 3 , 1
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COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
MAY 17, 2005
1. WORKSHOP MEETING
1.1 Council President Wilson called the City Council & Local Contract Review
Board meeting to order at 6:31 p.m.
1.2 Council Present: Council President Wilson; Councilors Harding,
Sherwood, and Woodruff
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
2. JOINT MEETING WITH THE DOWNTOWN TASK FORCE TO HEAR AN
UPDATE ON THE DOWNTOWN PLAN
Downtown Task Force Members Present: Mike Marr, Chair; Task Force
Members Jim Andrews, Carolyn Barkley, Martha Bishop, Judy Munro, and Jan
Richardson
Community Development Director Hendryx introduced this agenda item. Display
boards were reviewed on the following topics:
• Updated Schedule (5/9/05) — Downtown Task Force/Downtown
Improvement Plan
• Flow chart: Looking Ahead: Making the Plan Happen
• Table: Implementation Program: Downtown Improvement Plan
• Table: Urban Renewal Program
• Flow chart: Developing the Urban Renewal Plan
• Flow chart: Implementing the Urban Renewal Plan
Chair Marr reported that the Downtown Plan process is on schedule for the most
part. He anticipates the consultant will recommend some adjustments to the
timeline. The final adoption of the plan is now scheduled for September.
Chair Marr reviewed what remains to be accomplished including securing
funding, brand Tigard development, and adoption of an implementation plan.
Interviews were conducted last Friday for consultants to assist with the
production of an urban renewal plan and a public involvement plan.
Chair Marr advised that people in the community are asking questions. He noted
the difficulty in responding to these questions since the plan is conceptual.
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Chair Marr said he hoped that funding identified in the Capital Improvements
Program would be approved.
Task Force Member Munro said she would like to see the City capitalize on the
current impetus of the Task force and community. She noted appreciation for the
support of the City Council and staff.
Interim City Manager Prosser noted that, last night, the Budget Committee
approved the Capital Improvements Program and also approved staff positions to
support the downtown effort.
Community Development Director Hendryx summarized highlights of "Making the
Plan Happen," which included an outline of catalyst projects — both public and
private. Smaller "brand Tigard design" projects are to be identified and
implemented along with major catalyst projects such as street improvements
designed to stimulate future private development.
In response to an observation by Councilor Woodruff, discussion followed on
"catalyst" projects. It was noted that the post office and police department have
been in the downtown for years and they have not "spurred" any development
activity. One idea was that the Federal government might want to relocate the
post office to another downtown location and the current post. office property
could be redeveloped.
After brief discussion, Planning Manager Shields advised the City Council will
have an opportunity to explore ideas on catalyst projects.
Chair Marr noted the need to acknowledge that the plan is designed to be flexible
as it evolves over the next 20 years to respond to market conditions and changes
in circumstances. This is a starting point — all is conceptual. Planning Manager
Shields added that the plan is also based on input received during the previous
public involvement process.
Discussion occurred on the following:
Councilor Woodruff noted that the post office is a major component for the
downtown.
• When used for the downtown, is the term "brand Tigard" confusing
considering the City's overall goal for "brand Tigard"? Community
Development Director Hendryx noted the purpose is to identify what is unique
about Tigard and that this could tie in with the larger goal.
• Funding elements will also get rolled into the catalyst projects.
• Continue to keep the downtown project open and visible — include all who
want to participate.
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• Community Development Director Hendryx reviewed work that needed to be
accomplished by the end of June.
• More than 400 people have been involved in this process (dialog meetings,
open house).
• The State of Oregon gave a three-month extension on the TGM grant.
• Consultant work on the TGM grant, public outreach, and the urban renewal
plan all need to be coordinated in order to meet the May 9, 2006, deadlines
for a ballot measure.
• Chair Marr noted that CWS is considering addressing some environmental
issues at their expense.
(Note: Item No. 4 was discussed at this time, after which the Council returned to
Agenda Item No. 3)
3. JOINT MEETING WITH THE PARK AND RECREATION ADVISORY BOARD
Information was distributed to the City Council pertaining the PRAB's plans to
make presentations to the community following a Park and Recreation Attitude
and Interest Survey.
PRAB Chair Carl Switzer spoke to the Council about the survey and the Board's
desire to gain additional input from the community to determine if there is
momentum for something to be done; perhaps, a ballot measure to fund parks
and open spaces. Discussion followed on efforts of the PRAB with it being
noted that care should be taken so the public does not think a ballot measure
proposal is a "done deal."
Discussion topics included the following:
• Issues as outlined in the agenda item summary, which is on file with the City
Recorder.
• Obtaining as much feedback as possible to determine support for adding to
the City's parks or recreation programs.
• No properties have been designated at this time for purchase.
• A draft resolution was distributed to the City Council outlining principles when
considering the location and purchase of park and open space properties.
• A map showing areas served (underserved) with parks was distributed and
reviewed.
• Reference was made to a previous City Council discussion to consider the
purchase of park land outside the City limits when property is available.
• Discussed that PRAB is receiving a lot of input from citizens about potential
park properties.
• Discussed how SDC funding works and that SDC expenditures are regulated.
• Staff is currently working on a composite list of all the properties that have
come in from various sources.
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• An Executive Session with the City Council has been scheduled so the City
Council can review information about negotiations for potential land
purchases.
• Discussed that citizen members of the Budget Committee will meet with the
Citizens for Community Involvement (CCI) to review the City's financial
forecasts to look at needs citywide to determine "what we can do, what we
can't do." Interim City Manager Prosser said he hoped the PRAB member to
the CCI would be active in this discussion.
• Public Works Director Koellermeier asked City Council to review the draft
resolution and get back to staff with input. The resolution will be scheduled
for review and consideration by the City Council at an upcoming meeting.
• Discussed the issue of alcohol in the parks. A letter sent to the Tigard Times
by Chair Switzer was distributed to the City Council. (A copy of this letter is
on file in the City Recorder's office.) Chair Switzer advised that the public has
been surprisingly quiet on this subject.
• Draft presentation materials were distributed to the City Council. The
consensus of the City Council was that PRAB could proceed to do their
community outreach with the materials as presented. Councilor Woodruff
again cautioned that it should be made clear that no decision has been made
on proceeding with a ballot measure to ,fund parks and recreation, but he
indicated he was supportive of PRAB going out to get more public input as a
follow up to their survey.
• Councilor Harding suggested that the survey data be coordinated with
information obtained from the Vision Task Force Survey.
4. PRESENTATION ON THE TUALATIN RIVER NATIONAL REFUGE
Volunteer Norm Penner representing the Tualatin River National Refuge
introduced this agenda item. The Tualatin River Refuge is a developing refuge
and one of ten urban refuges in the National Wildlife Refuge System. Refuge
habitats consist of shrub, wetlands, riparian forests, oak and pine grassland,
meadows, and .mixed deciduous/coniferous forests common to Western Oregon
prior to settlement. When final acquisition is completed, the refuge will total over
3,000 acres and preserve a floodplain wetland ecosystem.
Kim Strassberg, Outdoor Recreation Planner for the Tualatin River National
Wildlife Refuge US Fish & Wildlife Service reviewed the resources soon to be
available to the public from this 3,060 wildlife refuge, established in 1992. A
packet of information, including a map is on file in the City Recorder's office.
Mr. Penner, President of the Friends of the Tualatin River National Wildlife
Refuge reviewed the accomplishments of this organization, which are
summarized in the Council agenda item summary on file in the City Recorder's
office.
COUNCIL MINUTES— MAY 17, 2005 page 4
A letter of support to Federal officials supporting visitor center funding has been
prepared. Councilor Wilson indicated he would sign the letter in the Mayor's
absence due to time sensitivity.
Mr. Penner said the Refuge had not been actively promoted over the last ten
years because it was not open to the public. It is hoped that the refuge would be
open late this year with a big celebration being planned for May 2006.
Council members noted the City's support for the Refuge. One of the City
Council goals is for more parks and open space.
5. BRANDING/GRAPHIC IDENTITY CONSULTANT INTERVIEWS
Assistant to the City Manager Newton introduced this agenda item, noting that
Juli Page and Glenn Marcusen were available to be interviewed by the City
Council as the Council considers who to select to work with the City on branding
and graphic identity.
Juli Page —
Noted she was a long-resident of Tigard. She says she teams up with a
production company. She reviewed her approach would be to meet with
the Council to gather information. She reviewed guidelines about how a
corporate identity could be established. Ms. Page advised that what
separates her apart is that she is a good project manager, is organized
and detail oriented. She presented the City Council with example of the
work she has done in the past.
Glenn Marcusen
Reviewed a book of samples showing how a concept was developed. He
described his collaborative style stating that he would expect to work
through numerous iterations with the City Council and with input from
many people. He described the good elements of a logo and noted it
should be reproducible in one color. He emphasized his teamwork
approach to the project.
Council meeting recessed at 8:53 p.m.
Council meeting reconvened at 8:58 p.m.
Council consensus was to.reflect on the presentations heard this evening and
then discuss this matter again during the Study Session on May 26, 2005.
6. DISCUSSION OF MEASURE 37 DECISION-MAKING ENTITY
Community Development Director Hendryx presented the staff report. In
December 2004, the Tigard Municipal Code {TMC} was amended by Council to
identify the process for evaluating Measure 37 claims. After an evaluation and
COUNCIL MINUTES —MAY 17, 2005 page 5
staff report, a public hearing is to be held before a "Decision Maker." The
Decision Maker must evaluate the claim and render a decision within 180 days of
filing the claim. The TMC (1.20.090) establishes that Council had the initial
responsibility to act as the Decision Maker; however, authority exists in the TMC
for Council to delegate that authority to another board, commission or individual.
After brief discussion, City Council consensus was to follow staff's
recommendation to have the City Council initially act as the Decision Maker for
Measure 37 claims and then decide at a later date if they would like to delegate it
to another body, commission, or individual.
7. DISCUSSION OF AN INFORMATIONAL SUMMARY REPORT REGARDING
THE URBAN SERVICES AREA
(City Recorder's !Vote: A transcript of the audio tape was prepared for this
agenda item. The transcript is on file in the City Recorder's office.)
Community Development Director Hendryx facilitated the discussion on this
agenda item. He gave the background of the Urban Services Agreement
(referred to as "IGA" in summary below) with Washington County. The staff
report materials summarized the intent of the ]GA. The purpose of tonight's
discussion was to ask for City Council direction on whether it wants to continue
with the IGA.
Community Development Director Hendryx referred to pros and cons of
continuing with the agreement. The County has long recognized the City of
Tigard as being the ultimate service provider for areas in Tigard's urban service
boundary. The IGA has reinforced the probability of eventual annexation of the
urban services area to Tigard, which is consistent with the Comprehensive Plan
and consistent with the County 2000 report. The County is willing to look at
participating in the upcoming review of the Tigard Comprehensive Plan update.
The IGA has established the foundation for designating Tigard as the ultimate
service provider for urban growth areas 63 and 64. There has been a long policy
of support for the IGA.
Discussion followed:
• What assurances are there that the City will become the service provider for
Areas 63 and 64? Community Development Director Hendryx reported that
there have been past discussions between the City of Tigard and Washington
County wherein the County has indicated the City should become the service
provider.
• A review of the urban growth boundary, including the County's relationship
with all jurisdictions. Also discussed was the Oregon land use planning
system regulations.
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• The Washington County Comprehensive Plan identified areas that would
ultimately be served by the cities of Tigard, Hillsboro, and Beaverton.
• The Community Plan identifies Tigard as the ultimate service provider.
• Preceding the IGA, there were cooperative agreements specifying a planning
system and coordination.
• The County did the planning for the area which was in Tigard's area of
interest.
• Reviewed that there was'a public process when the Buil Mountain Community
Plan was established.
• Senate Bill 122 further recognized that "urbanizable" areas would ultimately
have services provided by cities.
• The IGA with Washington County identified the City of Tigard's planning area
(1983). There was a public process.
• Washington County indicated it was concerned that the City of Tigard might
be considering terminating the [GA.
• The IGA is one of several agreements. If the City was to step away from ever
providing services to the identified areas in unincorporated Washington
County, a series of agreements would need to be renegotiated and the
ultimate service deliverer would need to be identified. (Provisions of SB 122)
• Councilor Wilson noted he thought the City should continue with the IGA;
however, he had concerns that because Tigard does development review for
the area that this communicates that Tigard is responsible for the planning in
the area. In the long run, he said he considered whether the IGA helps with
the annexation issue and, in some ways, it might be better to provide no
urban services.
• Community Development Director Hendryx reiterated that the IGA is one of
many agreements.
• Councilor Woodruff noted that 69 percent of City of Tigard residents who
voted on the annexation question indicated they thought the Bull Mountain
Annexation should occur.
• Councilor Sherwood noted there has been no objections raised by City of
Tigard residents with regard to the ]GA.
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• Interim City Manager Prosser advised he heard from three Councilors that
they do not wish to change the IGA. He asked for comments from Councilor
Harding.
Councilor Harding noted concerns about the TMC being applied to the Bull
Mountain area and whether there had been a public process. She also
reviewed her concerns with expenditures of TIF funds collected from the Bull
Mountain area, but applied elsewhere (Gaarde, Walnut). She suggested
work be done to show Bull Mountain residents "how we can work together" so
they would want to annex to the City of Tigard. She also noted concerns
about information she was told (prior to her taking office) that there was no
way the City could get out of the IGA. She also noted issues she had about
being provided (timeliness) with a copy of the IGA so she could review it; she
now has a copy of the IGA. She summarized by saying research needs to be
done to consider all the facts to bring this issue to closure. "...We have to
look at what's going to work for both sides..."
• Community Development Director Hendryx responded to some of the
concerns noted by Councilor Harding:
o There was a public process at the time the County adopted the City's land
use regulations to be applied to the urban services area (Walnut Island,
Bull Mountain, and some areas by the river).
o There were public open houses. There were notices to every citizen of
the pending land use decision and that the City of Tigard would be
providing services (development review, building inspection, street
maintenance).
• There was discussion on the traffic impact fee (TIF). (Note: During this
discussion there was an objection about the IGA from a member of the
audience. See transcript on file in the City Recorder's office, Page 10.)
Interim City Manager Prosser explained that the traffic impact fee is to be
used on roads of county-wide impact. The TIF fee was collected from Walnut
Island and was accounted for separately. The City of Tigard, by letter,
requested authority from the County to spend money on that area that was
recently annexed. The County granted this authority and recognized that
improvements in the Walnut Island area would address problems that served
not only Walnut Island, but also Bull Mountain. The funds were accounted for
and spent appropriately.
• Interim City Manager Prosser described that projects must be from the
County-wide plan. Projects are approved by the County to service roads that
have county-wide impact. One of the issues that has developed over time is
Bull Mountain Road and the Capital Improvement Program has identified Bull
Mountain and Roshak Road as a priority. "There were no loopholes."
COUNCIL MINUTES —MAY 17, 2005 page 8
• Interim City Manager Prosser described the reasoning for a system
development charges, whether a TIF or park SDC, which to be spent to
improve the system. Funds are not required to be spent in the exact area
where it is collected; funds are expended to improve the system.
• In response to an observation by Councilor Harding, Community
Development Director Hendryx acknowledged that the cost to the road in the
Walnut Island area exceeded the amount of TIF collected from that area.
• Community Development Director Hendryx clarified that the 1GA has always
had a provision that there is an "out" clause — either party can terminate with
mutual consent.
• Community Development Director Hendryx, in response to a question from
Councilor Woodruff, agreed that a resident of the unincorporated area should
take information to the County if the resident did not believe the City was
living up to its part of the agreement or if the resident did not like the
agreement.
• Councilor Wilson ended the discussion noting that there was Council
consensus.
8. COUNCIL LIAISON REPORTS
Councilor Harding reported on a recent decision by the Metropolitan Area
Communications Commission regarding a name change for public access
television: TVCTV. (TVCT.org)
9. NON AGENDA ITEMS
Administrative Items:
Community Achievement— Request from Washington County Fair and Rodeo for
nomination of an outstanding Tigard citizen/community volunteer for recognition
at the Fair. Council consensus was to select Tigard resident Pat Biggs as the
City's nominee, citing her 18 years of service on the School Board and her recent
efforts for the skate park and the homeless shelter.
Council Calendar:
May 24 Council Business Meeting — 6:30 p.m. —Town Hall
May 30 Memorial Day Holiday, City Offices Closed
May 31 Fifth Tuesday Council Meeting -- 7 p.m. — Library Community Room
June 14 Council Business Meeting —6:30 p.m. —Town Hall
June 17-19 Tigard Festival of Balloons — Cook Park
June 21 Council Workshop Meeting — 6:30 p.m. —Town Hall
COUNCIL MINUTES— MAY 17, 2005 page 9
June 28 Council Business Meeting - 6:30 p.m. -Town Hall
10, EXECUTIVE SESSION: Not held.
11. ADJOURNMENT
Catherine Wheatley, City-Recorder
Attest:
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Mayof, City of Tigard
Date: CO - a D
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COUNCIL MINUTES- MAY 17, 2005 page 10