City Council Minutes - 10/01/2004 COUNCIL STRATEGIC PLANNING SESSION
October 1, 2004
Location - Sydney Sherwood's home, 10305 SW 87th, Tigard, OR
Present: Mayor Craig Dirksen, Councilor Tom Woodruff, Sydney Sherwood and Nick Wilson
Staff Present: Craig Prosser, Bill Monahan. Citizens: John Frewing, Gretchen Buehner, Sally
Harding arrived at 2:00pm.
Meeting called to order at 1.:10 pm.
1. Reviewed Agenda
2. Reviewed Council Goals through September 2004 utilizing the Goal Update document.
Items discussed:
Downtown Business Task Force
Accomplishments- actions that lead to accomplishments: Council support, money in
CIP, composition of Task Force doubling in size, Tri-Met: we got their attention and
now extensive public outreach is planned.
Transportation
Financing Task Force was reconstituted and new members added, Street Maintenance
Fee was established, need to get Task Force together with Council, need to enhance
connections with METRO, ODOT and find out where do TSP & ODOT plans mesh?
Communication from ODOT still does not happen. Third highway package will focus
on freight corridors- nothing for local governments (reported at Mayor's meeting).
MSTIP process looking more positive for the 2004-201.2 period, need on-going
dialogue with ODOT (Matt Garrett scheduled to meet with Council on 11/9/04). Tri-
Met is talking about re-routing #58 to serve Bonita and bus shelter needs are being
planned for.
Parks & Recreation
Survey completed and Board taking information to community. Youth Forum on-
going, and discussed the possibility of tying in with TTSD on grant applications using
the Tigard Turns the Tide non-profit.
Growth Management
Bull Mountain was discussed, as well as timeframe for Comp Plan - November 23,
Council discussion scheduled with Jim Hendryx to bring alternatives for discussion.
Get stakeholders involved early.
What is our Comp Plan? There is a need for an orientation for Council and citizens.
Discussed Change/Modification of plan vs. creating for 1s' time. What implications
does this have?
Nick: Run through options with Council first- advance prep is advised.
Tigard City Council Strategic Planning Session Page 1
October 1,2004
Craig: Clarify expectations up front and get definitions and parameters. CD staff
capacity to handle necessary workload needs to be reviewed. Also, UGB 63 & 64
requires attention, if Tigard plans for these areas.
Communication
Meetings with the elected bodies is going well and should be expanded as well as
expanded communications with citizens. Tigard Beyond Tomorrow is underway and
the Youth Council is going well. Youth Representation on Boards and Commissions
has increased. Would like to encourage more face to face Council to Board discussion.
CAP is building a foundation which then can be used to strengthen citizen involvement
and improved community appearance. Neighborhood identity is an issue.
Fifth Tuesday -- Discussed idea of Council and citizens meeting with no agenda for
no more than 2 hours. Issues for Council are: How to do it without over-burdening
Council members.
Also discussed how to manage Council e-mails: who responds, how quickly to
respond, respond to e-mails or focus on work program?
Discussed Planning process roles, process and expectations and how to tie to Comp
Plan Process. Annual Citizens Fair is in the works.
3. Tentative Agenda Review
October 19 — Add Skate Board Task Force. We need to decide — how big, how much
money, where does money come from? Rich Carlsen's availability for a meeting will
determine when the discussion can be scheduled.
Council also reviewed having more, shorter meetings rather than fewer, longer
meetings is a goal of Council
4. Financial Review
Craig Prosser reviewed the April 2003 document. Significant progress has been made
in many areas to review ,and increase fees. Council many have some interest in
increasing sewer and water franchise fees which would be added to rates. Further
review of this issue is needed.
Council discussed the issues related to Tigard's low tax rate. Council questioned
whether the community is ready to pay more to afford the services and features
needed to be like some other cities.
The Budget Committee will be scheduled to meet with Council in February or March,
2005 to update the Strategic Financial Plan. This will follow the Council Goal Setting
discussion and precede the budget process.
Tigard City Council Strategic Planning Session Page 2
October 1,2004
S. Council Direction
Nick: Physical makeup of City is a key concern of his. In particular, Pacific Highway
and fixing up downtown. Ash Street suggested as helping 99W traffic congestion.
Things going too slow, we need results.
Craig: Systematic approach to "finish out" streets, (upgrade farm road) Entryways to
neighborhoods are two issues.
Nick: Streetscape & lighting, public art is a need, need 2 public projects - public space
(square) Main Street & something at south end of downtown.
Craig: Major entry points - Welcome to Tigard portals should be included, Entry to
Parks, Portal signs and signs directing to the parks, Jack park - Walnut Street access
is needed, discussed aggressively pursuing abandoned RR ROW caused by Commuter
Rail so City can use the area.
Tom: Identity, ambiance, make parks attractive - encourage donations and suggest
a gathering place downtown.
Sydney: Concentrate on Downtown. CWS Master Plan for Durham Treatment Plan
was discussed - citizens don't know about expansion plans. How can city prevent loss
of pond and fountains - rather than react? Buffer in code.
Nick - Regulate dynamic signs in the community, keep 99W from becoming 82nd
Avenue. Forest Deferrals - preventing clear cutting - no logging without permit.
Look at condition of existing properties, review Code Enforcement - regulations and
becoming proactive and tie to Fifth Tuesday. Concentrate on Tigard and its needs.
6. Bull Mountain
Craig- suggested resolutions be passed by .Council to confirm commitments made
during the Annexation Process. The resolutions are:
W Parks SDC's - Current SDC's are not adequate, will use other money and
reiterate phasing of taxes;
Begin early hiring of police- 10 or more;
Begin aggressive search for potential park land on BM;
Recognize BM as separate district to maintain identity and expand to other
areas and Neighborhood Associations;
Over next 5 years give 30% of CIP budget;
Include Bull Mountain in the Comp Plan process.
Suggested we take a look at Bull Mountain voting patterns for identifying next
possible issues if the annexation measure fails. There may be areas where smaller
annexations make sense.
Tigard City Comicil Strategic Planning Session Page 3
October 1,2004
7. Council Goal Setting
Think about having a facilitated session, bonding, training.
Sign Code was addressed. Status of agreement with realtors was discussed as Gretchen
Buehner mentioned that realtors continue to place signs on sidewalks, causing concern.
Meeting adjourned.
William A. Monahan, ity Manager
Attest:
• c
Kyo , elty of Tigard
Date: ?U 0,
cC�L?S
I:%adml=thy\ccmV20041049 004.doc
Tigard City Council Strategic Planning Session Page 4
October 1, 2004