City Council Minutes - 11/04/2003 Agenda Item.No. 3
Council Meeting of
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
November 4, 2003
• STUDY SESSION
Councilor Moore called the meeting to order at 6:32 p.m.
Council Present: Mayor Griffith (arrived at 7:10 p.m.); Councilors Moore, Sherwood,
and Wilson.
➢ Review Shelter Options for Fanno Creek Park
Public Works Director Ed Wegner and Parks Manager Dan Plaza reviewed the
shelter options for Fanno Creek Park. Mr. Plaza advised that he thinks there is
ample space at the site next to the new library building for the shelter and four
parking spaces. Council and staff reviewed the options. Councilor Dirksen was
not in attendance; however, he had forwarded a message to the City Council
that he favored the shelter presented in Photo No. 3 in the Council packet
j materials.
Council discussed siting of the shelter advising that they would like to have the
shelter as far from the road as possible with consideration also of the proximity
to the trees on the site.
The shelter construction could wait until after the library is done. This would
also facilitate getting this item in the budget for the next fiscal year. The
shelter would be located at the site where a house had been, which burned
down. Approximately $20,000 from the insurance proceeds remain after
clearing away the house and cleaning up the site.
Councilors Moore and Sherwood indicated that they agreed with Councilor
Dirksen and chose as their favorite the shelter shown in Photo No. 3 as
presented in the Council packet. Councilor Wilson noted his preference for a
shelter shown on Photo Page No. 1 (bottom right). Councilor Wilson advised
that he would prefer that the Shelter not be the focal viewpoint from the
library.
Councilor Moore commented that the City could consider $50,000 toward
the cost of the shelter and the four parking spaces. City Manager Monahan
Tigard City Council Meeting Minutes - November 4, 2003 Page 1
noted that this item would be placed in the capital improvement program
proposals for review during the budget process.
In addition, staff will notify the State that the City will be considering the
shelter in the 2004 budget process and ask that the access to this site from
Hall Boulevard be preserved.
➢ Summarize Options Under Consideration for the Bull Mountain Annexation
Plan
Community Development Director Jim Hendryx presented the options that
would be under consideration by the City Council regarding the Bull Mountain
Annexation Plan. This is a land use issue. He noted that the Comprehensive
j Plan needs to be updated regardless of the outcome on the vote on the
Annexation Plan. Mr. Hendryx reviewed the Key Decisions as outlined in a
handout he distributed, which is on file with the City Recorder. He noted the
sequencing of the areas can be in any order except for the area identified as
"west" -- the "west" area must be last. It was noted that Councilor Dirksen
had sent a message to the Council that he would prefer the sequence of
annexation occurs as follows: east, south, north, and west.
➢ Administrative Items
Revised Agenda items were distributed:
■ Item 3.4 —Amend Resolution No. 03-58
■ Proclamation — Recycling Awareness Week
Coffee Talks regarding the Bull Mountain Annexation PIan. There was brief discussion
on the coffee talk for tomorrow night. It was also noted that information needs to be
distributed to City of Tigard residents as well as Buil Mountain residents. The County
has done its 51' reading of the ordinance to collect SDC's on new construction on Bull
Mountain once the City Council forwards a ballot measure to the County Elections
Division regarding the Annexation Plan.
Mayor Griffith arrived — 7:10 p.m.
Council Meetings in January
■ Goal Setting — Council agreed to a January 12 goal-setting meeting in the
afternoon.
■ Business Meeting— State of the City —January 13
■ Strategic Planning -- Transportation — Council agreed to meeting at 5 p.m.
Strategic Planning Meeting, which will continue into the evening. This meeting
would take the place of the regular workshop meeting scheduled for January 20.
■ Business Meeting—January 27
Tigard City Council Meeting Minutes - November 4, 2003 Page 2
Visitor's Agenda -- Mr. Leland Morris may be present. Council received an e-mail
communication from Engineering Manager Vannie Nguyen explaining her contacts
with Mr. Morris and that he might speak to the Council at the Visitor's Agenda.
Focus on Tigard — Moderator for November 6, 10 a.m. — Councilor Sherwood
agreed to moderate this broadcast.
Rescheduled TVF8zR Lunch — Noon, December 3 — Burnham Street Fire Station.
New Library Tours— December 6 — 9 a.m.
- Library Monument Sign Proposals — Council noted a preference for the new
conceptual design of a sign for the Library over keeping the signs at the Civic Center
and the Tigard Water Building. It was suggested that the old signs be replaced with
new signs that would be similar to the new Library signs.
• EXECUTIVE SESSION: Not held
Meeting recessed at 7:29 p.m.
1. BUSINESS MEETING
1.1 Mayor Griffith called the City Council 8z Local Contract Review Board to
order at 7:35 p.m.
1.2 Roll Call: Mayor Griffith; Councilors Moore, Sherwood, and Wilson.
1.3 Pledge of Allegiance
1.4 Council Communications 8z Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
> PROCLAMATIONS
Mayor Griffith proclaimed November 8 — 15 as Recycling Awareness Week and
November 11, 2003 as Veterans Day.
2. VISITOR'S AGENDA (Two Minutes or Less, PIease)
• Tigard High School Student Envoy Angela Jensen presented an updated on
activities at the high school.
• Tigard Area Chamber of Commerce President Dan Murphy noted November
calendar events for the Chamber of Commerce.
3. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor
Wilson, to approve the Consent Agenda as follows:
3.1 Receive and File:
a. Council Calendar
b. Tentative Agenda
3.2 Accept Bid and Approve the Sale of Surplus Real Property Located at 13050
SW Walnut Street— Resolution No. 03-60
Tigard City Council Meeting Minutes - November 4, 2003 Page 3
3.3 Local Contract Review Board:
a. Approve the Purchase of a l0-Yard Dump Truck Utilizing a City of
Gresham Invitation to Bid Process
3.4 Amend Resolution No. 03-58 Approving the Ash Creek Estates Planned
Development to Correct the Referenced Date of the Applicant's Letter
Establishing the Conditions of Approval — Resolution No. 03-61
The motion was approved by a unanimous vote of Council present:
Mayor Griffith - Yes
Councilor Moore - Yes
Councilor Sherwood- Yes
Councilor Wilson - Yes
4. REVIEW BULL MOUNTAIN ANNEXATION PLAN
Community Development Director Hendryx presented the staff report, which is on
file with the City Recorder.
Council discussed the phasing options at length reviewing the advantages of phasing in
portions of the Bull Mountain area versus the advantages of annexing the whole area
all at once. Council members indicated preference for a phased-in approach so that
the City could "ramp up" to provide services incrementally as the areas were brought
into the City. This would give the City an opportunity to hire and train police officers
to be ready in anticipation of those areas that would be brought into the City in
phases. There was discussion about how a phased-in an plan would also give
staff time to do some planning for parks, noting that an intergovernmental agreement
with Washington County would be needed to implement plans in those areas not yet
in the City of Tigard that would be annexed later.
Motion by Councilor Wilson, seconded by Councilor Sherwood, to direct staff to
finalize the annexation plan using a three-phase annexation that would incorporate the
timing and sequencing of areas identified as follows: East — 2004; South — 2005;
West and North (together) — 2006.
The motion was approved by a unanimous vote of Council present:
Mayor Griffith - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Tigard City Council Meeting Minutes - November 4, 2003 Page 4
i
Councilor Moore clarified for the record that the Council's action tonight was not to
annex. The above motion was to give direction to staff about what to include in the
proposed Annexation PIan with regard to timing and sequencing for areas to be
annexed to the City of Tigard if the voters approve the Plan. A public hearing on the
annexation plan and potential ballot measure for voters to approve the annexation
plan is scheduled for December 2, 2003.
5. COUNCIL LIAISON REPORTS: None
6. NON AGENDA ITEMS: None
7. EXECUTIVE SESSION: Not held.
8. ADJOURNMENT: 8:46 p.m.
Catherine eat ey, CityRecorder
Attest:
City.o Tigard
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