City Council Minutes - 08/26/2003 COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
August 26, 2003
• 6 p.m. - Tour of the "White House" on City Property (Adjacent to the New Library
Property) Council met at the property for this portion of the meeting. After the Tour,
the Council met at City Hall, 13125 SW Hall Boulevard, Tigard, Oregon.
Mayor Griffith called the meeting to order at 6:36 p.m.
Council Present: Mayor Griffith; Councilors Dirksen, Moore, Sherwood, and Wilson
• STUDY SESSION
> Quarterly Meeting — Budget Committee
Citizen Budget Committee Members Present: Mike Benner, George Burgess,
Irene Moszer, Tom Woodruff
Finance Director Prosser reviewed and distributed information on the following
topics:
1) Latest numbers on the FY 2003-04 Beginning Fund Balance; Budget to
Estimated Actual. Some of the revenues came in stronger than
anticipated, primarily relating to land use and franchise fees collection. The
legislature adopted a hotel/motel tax measure that essentially precludes the
City from being able to assess its own hotel/motel tax.
2) List of potential budget amendments for FY 2003-04
3) Reviewed that if Council adopts a Street Maintenance Fee, the City may
need to adopt a supplemental budget. If the current draft street
maintenance fee is adopted, the City would collect about $800,000 per
year. One change to the proposal by the Transportation Financing
Strategies Task Force's recommendation requested by staff is that some
overhead costs could be covered by the street maintenance fee.
4) Bull Mountain Annexation financial ramifications were reviewed. An
annexation plan is being assembled for Council consideration. Revenues
and costs of annexation are being updated. The City is working with the
County to identify fiscal impacts. Fiscal agreements between the City and
County are scheduled for completion in October. The plan is to submit
Tigard City Council Meeting Minutes - August 26, 2003 Page 1
the question of annexation of this area to Bull Mountain and City of Tigard
residents in March 2004.
> Bull Mountain Annexation Discussion
Community Development Director Hendryx reviewed information on the
phases of growth management. He reviewed preliminary information on the
annexation plan, including timing and sequencing, standards of urban services
availability, effects on service providers and long term benefits. He reviewed
the Comprehensive Plan elements to be addressed including residential
densities, affordable housing, open space, transportation, schools, natural
resources, and commercial/industrial development.
In the review of the annexation plan timeline, Mr. Hendryx mentioned that all
key dates must be hit or the annexation would slide to another fiscal year.
The elements for a communication plan were reviewed.
Council agreed to the proposed City Council meeting dates for the rest of the
calendar year as presented in City Manager Monahan's memorandum of
August 21, 2003.
> Sewer Reimbursement Program Discussion
Staff reviewed that two reimbursement districts were on the business meeting
agenda (Nos. 28 and 29) for formation consideration. County has indicated
that it would not issue permits for repairs. In addition, Clean Water Services
has not fully implemented the authority they have to require households to
hook up to sewer when sewer is available. In addition, more stringent rules
relating to septic systems are slated to become effective in 2004.
If, after the public hearing, the Council determines that it would not form
these two districts, a hearing could be conducted on September 9 to consider
the formation of Sewer Reimbursement District No. 27.
Council meeting recessed. The remaining Study Session items and an Executive Session were
conducted after the Business meeting.
1. BUSINESS MEETING
1.1 Mayor Griffith called the City Council & Local Contract Review Board
meeting to order at 7:30 p.m.
1.2 Roll Call: Mayor Griffith, Councilors Dirksen, Moore, Sherwood, & Wilson
1.3 Pledge of Allegiance
Tigard City Council Meeting Minutes - August 26, 2003 Page 2
1.4 Council Communications 8T Liaison Reports: None
1 .5 Call to Council and Staff for Non-Agenda Items: Study Session items and an
Executive Session item to be discussed after the Business Meeting.
2. PROCLAMATIONS — Mayor Griffith proclaimed the following:
2.1 Proclaim September 2003 as National Alcohol and Drug Addiction Recovery
Month
2.2 Proclaim Week of September 17 - 23 as Constitution Week
3. VISITOR'S AGENDA: No visitors.
4. CONSENT AGENDA: Motion by Councilor Moore, seconded by Councilor
Sherwood, to approve the Consent Agenda as follows:
4.1 Approve Council Minutes for July 15 and 22, 2003
4.2 Declare Real Property Located at 13050 SW Walnut as Surplus and Authorize
the Sale of Said Property — Resolution No. 03-31
The motion passed by a unanimous vote of Council present:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
5. DISCUSSION WITH STATE SENATOR GINNY BURDICK AND STATE
REPRESENTATIVE MAX WILLIAMS
This item was canceled. The legislature is wrapping up and Senator Burdick and
Representative William were scheduled for hearings that required mandatory
attendance.
6. PUBLIC HEARING (INFORMATIONAL) TO CONSIDER ESTABLISHING
SANITARY SEWER REIMBURSEMENT DISTRICT NO. 28 — PORTIONS OF SW
O'MARA STREET, SW FREWING STREET, SW EDGEWOOD STREET, SW HILL
VIEW COURT, AND SW MCDONALD STREET
a. Mayor Griffith opened the public hearing.
Tigard City Council Meeting Minutes - August 26, 2003 Page 3
b. Project Engineer Greg Berry presented the staff report, which is on file with the
City Recorder. The staff recommendation was to approve the proposed
resolution forming the reimbursement district.
There was some discussion about future consideration of adjustments to the
program with regard to large lots and future development. The proposed
adjustments will be submitted to the Council in the next few weeks. Mr. Berry
responded to a question affirming that there have been some failures of septic
systems in this district. It is possible that Clean Water Services could decline
issuance of a permit for repairs if sewer is available within 300 feet.
C. Public Testimony
Proponent:
■ Steve Shehorn, 9765 SW O'Mara, Tigard, Oregon said he was in favor of
the formation of the district. His house was built in 1953 and his septic
tank is metal and he is concerned about its condition.
Opponents
■ Elizabeth McCord, 9965 SW McDonald, Tigard, Oregon noted concerns
about the formation of the district. Her issues included:
• whether everyone within the district had received notification,
• there were no Council members in attendance at the community
meeting on this matter,
• questions were raised during the community meeting that did not
get answered with regard to financing options that could be made
available to the property owners,
• once the sewer line is in place, the homeowner ceases to have
options about whether to repair the septic system or connect to the
sewer
• doubted the credibility of the results of the questions posed to
homeowners in the district about whether or not they favored
formation of the district
• questioned the formula to assess property owners for their share of
the costs
• questioned why workers have been marking the road before
formation of the district
• requested information about the formal city sewer reimbursement
district program
• concerned about her costs, which are estimated to be about
$20,000
Tigard City Council Meeting Minutes - August 26, 2003 Page 4
• indicated she was not opposed to the sewer line, but was concerned
it was being "pushed" onto homeowners.
Ms. McCord said she was opposed to the formation and asked that the
concerns she expressed be looked into.
Discussion followed among the City Engineer, City Attorney and City
Manager about the issue financing:
• The reimbursement program was established by the Council to assist
with the financing of the sewers to those areas not serviced.
• Bancrofting or establishing a local improvement district would mean
the cost of the sewer installation would become due and payable by
the property owner when the project was complete.
• The five-year program for sewer reimbursement districts was
established to bring sewers to large, developed areas of the city. The
engineering work has to be done first (hence the markings on the
street) to determine who can participate in the district.
• The method of notification was reviewed.
• How the bids are selected for the work and how the costs are
allocated were reviewed.
• Minor repairs to septic systems are not a problem; however,
drainage field issues present more of a problem to property owners
when trying to repair failed septic systems.
Discussion followed with Ms. McCord and Councilors Sherwood and Moore
with regard to the program and the financial impacts. Council members
expressed concerned about those who have failing systems and need sewer
connections. Ms. McCord noted her issue with the financial impacts to the
residents and the need for time to plan for such a large expense.
■ Andrew Spiak, 9825 SW O'Mara, Tigard, Oregon commented about
misinformation. His issues related to the no options left to residents if the
district is approved; questioned whether there were any failures of septic
systems in the area; questioned the policies of Clean Water Services and the
state with regard to on-site sewer disposal.
Proponent
■ Stanley Durfee, 9580 SW O'Mara testified that he would like to have the
sewer installed. While his system is not failing, in the wet season, he
notices that it is slow to drain.
Tigard City Council Meeting Minutes - August 26, 2003 Page 5
City Manager noted that District 28 and 29 could be funded; however,
District 27 could not also be funded this year. Council discussed delaying
consideration of the formation of District 28 until after the hearing on District
No. 28.
Motion by Councilor Moore, seconded by Councilor Sherwood, to table the
decision on whether or not to form Sanitary Sewer Reimbursement District
No. 28 until after the hearing has been conducted for Sanitary Sewer
Reimbursement District No. 29.
The motion passed by a unanimous vote of Council present:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
7. PUBLIC HEARING (INFORMATIONAL) TO CONSIDER ESTABLISHING
SANITARY SEWER REIMBURSEMENT DISTRICT NO. 29 — SW PARK STREET,
SW DERRY DELL COURT, SW COOK LANE AND SW WATKINS AVENUE
a. Mayor Griffith opened the public hearing.
b. Project Engineer Greg Berry presented the staff report, which is on file with the
City Recorder. The staff recommendation was to approve the proposed
resolution forming the reimbursement district.
C. Public testimony:
Proponents:
■ David Noles, 10630 SW Park Street, Tigard, Oregon, testified that he
was in favor of the formation of the district noting that his septic system
was 45 years old and the drain field was not in good shape. He also
noted concerns about the proximity of the creek and how old septic
systems could be affecting the environment. He advised he had contact
Clean Water Services. He said it was time that the residents recognize
their responsibility for the environment and noted his concerns about
the health risks. He said it was time to build and connect to sewer and
referred to the time and money already spent by the City that should
Tigard City Council Meeting Minutes - August 26, 2003 Page 6
not be wasted. (A copy of a letter written by Mr. Noles dated August
2012003 1 is on file with the City Recorder.)
■ Douglas & Carolyn Sawkins, 10815 SW Derry Dell Court, and Hubert
Brown, 10820 SW Derry Dell Court presented a letter, which was read
to the City Council (a copy is on file with the City Recorder). These
property owners support formation of Sewer Reimbursement District
No. 29 and advised that it has been determined that their septic system
is failing. They advised they need the sewers immediately.
■ Duane Meyer, 13210 SW Watkins, Tigard, Oregon testified in favor of
the sewer reimbursement district's formation. An outline of Mr.
Meyer's presentation is on file with the City Recorder. Mr. Meyer
referred to past action by the City, which he had disagreed with.
However, he stated in his written testimony, "get the pipes in the
ground before the price doubles and find a way for us to pay them
without gutting whatever resources we have." He noted his concerns
about financing and stated that the "city owes us assistance in obtaining
a non-oppressive method of repayment."
■ Gerry Winters, 10625 SW Park, testified in support of the formation
of the district which would increase property values. He noted the
longer it was delayed, the more the costs will increase. He referred to
concerns about septic systems polluting the groundwater and urged the
Council to approve the district's formation.
Opponents:
■ Albert McCutchan, 10880 SW Derry Dell, Tigard, Oregon, advised
that in 1999 he made application to the City to remodel his home
which involved repositioning his septic tank. He referred to a
communication from the City dated March 16, 1999, which advised
there were no plans to install sewer in the Derry Dell area in the
foreseeable future. Mr. McCutchan said he proceeded to do the
remodel and now he is not in a financial position to afford a new sewer
system. He reviewed some of the cost information he had gathered.
He expressed concerns about not being able to repair his septic system
should it break. Mr. McCutchan also pointed out that larger lots could
be subdivided if sewer was available and that this would negatively
affect the character of his neighborhood.
Councilor Dirksen commented on the "bad timing" with regard to Mr.
McCutchan's situation and his remodel and the subsequent decision by
the Council to establish sewer reimbursement districts after Mr.
Tigard City Council Meeting Minutes - August 26, 2003 Page 7
McCutchan had checked with City staff about future plans to install
sewer.
■ Jessica Cousineau, 10755 SW Derry Dell Court, Tigard, Oregon
submitted a petition signed by those in the area who were opposed to
the formation of the reimbursement district. Letters from Ms.
Cousineau and responses from staff are included in the council packet
material on file with the City Recorder. Ms. Cousineau's concerns
included:
• Two-thirds of the homeowners do not feel comfortable with the
reimbursement district proposed.
• Process issues were pointed out, including the incomplete
information available at the June 10 hearing and then a
continuation of a lack of information and prompt responses to
letters.
• Concern that the Tigard Times had erroneously reported the
district was approved.
• Concerns with the cost and City's response to requests for
assistance to property owners to finance the costs of connecting
to the sewer.
• If the environment is a concern, then all the properties in the
area should have been included in the district.
• Noted it was difficult to believe the recommendation to form
the district had been adequately researched.
• Concerned that if sewer is within 300 feet, then a property
owner may not be permitted to repair a septic system.
• Referred to financing options noted by DEQ including the state
revolving fund.
City Manager Monahan noted the City's proposal to assist residents to
finance the costs of constructing the sewer was through the sewer
reimbursement district program. He reviewed how the program was
set up, with the homeowner paying the first $6,000 and then the City
would pay up to $9,000 per connection if the costs exceeded
$6,000.
■ Steven Cousineau, 10755 SW Derry Dell Court, Tigard, Oregon
requested that the program be reviewed so that it could be made
attractive to everyone. He noted the number of residents in the area
who were not in favor of forming the district. His concerns included:
• The cost with no financing options available, and referred to the
current difficult economy.
Tigard City Council Meeting Minutes - August 26, 2003 Page 8
• When the sewer line is built, it almost becomes mandatory for
people in the district to hook up.
• Concerned that there has been no accurate accounting of what
costs property owners would be responsible for.
■ Tammy Gustin, 10670 SW Derry Dell Court, Tigard, Oregon, testified
and relayed her concerns with the escalating cost of the project since
the first estimates were released and said she suspected duplicity. To
those whose systems were failing, she wondered why they had waited so
long to fix them. She referred to the statements of concern about
groundwater contamination, but pointed out that some properties
along the creek were not included in the district. She noted that if
sewers are built, people will be able to subdivide and this will lessen her
property value. She said the expense for this project was unjustifiable
and noted other needs, such as walking paths for children that should
be provided in the area. She asked the Council to take a look at all of
the issues and questioned why the City could not find funding to assist
the property owners.
City Engineer Duenas responded to some of Ms. Gustin's concerns
noting the lack of funding for projects such as walking paths. He
explained the bid process and how the total numbers for the cost of the
construction were determined.
Mayor Griffith closed the public hearings for Reimbursement District Nos. 28 and
29.
Council meeting recessed at 10:10 p.m.
Council meeting reconvened at 10:20 p.m.
Council discussion:
■ Councilor Moore noted his responsibility to consider the needs for everyone in
the City; that is, what would be of benefit to all. He advised that if one person
was in need of sewer, he would support the formation of a sanitary sewer
reimbursement district. He advised that property owners were not being
required to hook up to sewers. Councilor Moore referred to the 26 previous
districts formed by the City, which had been successful.
■ Councilor Wilson advised he agreed with Councilor Moore's comments. He
noted the number of hours of testimony submitted and that the testimony was
split between those for and against district(s) formation. He called attention to
the fact that the arguments against the sewer reimbursement district were
Tigard City Council Meeting Minutes - August 26, 2003 Page 9
primarily about the process of formation rather than whether or not it would
be beneficial to have sewers built. He acknowledged the high cost to property
owners and noted it is never a good time for such an expense.
■ Councilor Sherwood agreed with Councilor Wilson that most of the opponent
testimony concerned the process. She said she would support formation of
the districts for those who need the sewer connections. She empathized with
the concerns about the costs during this bad economy.
■ Councilor Dirksen referred to the great amount of testimony offered both for
and against the formation of these districts. He said that he believes the
reimbursement district program was beneficial to all. Councilor Dirksen was
concerned about the allegations from opponents about "duplicity" and "foot
dragging." He also noted that the City is offering up to $9,000 of "free"
assistance to property owners.
• Mayor Griffith referred to new guidelines that have been reported to be
instituted by the State beginning in January 2004, calling for the accelerated
phasing out of septic systems. He also referred to previous successful districts
formed in the City. Mayor Griffith noted his agreement with the comments
by the other Council members.
Motion by Councilor Wilson, seconded by Councilor Moore, to adopt Resolution No.
03-32.
RESOLUTION NO. 03-32 -- A RESOLUTION ESTABLISHING SANITARY
SEWER REIMBURSEMENT DISTRICT NO. 28 (SW O'MARA, MCDONALD
STREETS)
The motion passed by a unanimous vote of Council present:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution
No. 03-33.
RESOLUTION NO. 03-33 -- A RESOLUTION ESTABLISHING SANITARY
SEWER REIMBURSEMENT DISTRICT NO. 29 -- (SW PARK, DERRY DELL
STREETS)
Tigard City Council Meeting Minutes - August 26, 2003 Page 10
The motion passed by a unanimous vote of Council present:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
8. CONSIDER ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT
NO. 27 — SW PARK 100" AVENUE, SW MURDOCK STREET
City Engineer Duenas presented the staff report, which is on file in the City Recorder's
office. Staff recommended that District No. 27 be delayed until next fiscal year so
that District Nos. 28 and 29 could be constructed during the current fiscal year.
Motion by Councilor Moore, seconded by Councilor Sherwood, to deny the
formation of the district and direct staff to resubmit a request to establish
Reimbursement District No. 27 for construction of sewer improvements during the
2004-2005 fiscal year.
The motion passed by a unanimous vote of Council present:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
9. LOCAL CONTRACT REVIEW BOARD CONSIDERATION OF:
9.1 Award Contract for the Construction of SW O'Mara Street and SW
McDonald Street Sanitary Sewer Reimbursement District No. 28 to Kerr
Contractors, Inc.
City Engineer Duenas presented the staff report, which is on file with the City
Recorder. Staff recommended that the Local Contract Review Board, by
motion, reject the bid proposal submitted by JW Undergound, Inc. and
approve the contract award to Kerr Contractors, Inc. City Engineer Duenas
explained that the bid from JW Underground was non-responsive and not
responsible because of some errors in the bid submitted.
Tigard City Council Meeting Minutes - August 26, 2003 Page 1 1
Motion by Board Member Moore, seconded by Board Member Dirksen, to
award the contract for the construction of SW O'Mara Street and SW
McDonald Street Sanitary Sewer Reimbursement District No. 28 to Kerr
Contractors, Inc.
The motion passed by a unanimous vote of the Local Contract Review Board
present:
LCRB Chairman Griffith - Yes
Board Member Dirksen - Yes
Board Member Moore - Yes
Board Member Sherwood - Yes
Board Member Wilson - Yes
9.2 Award Contract for the Construction of Park Street, Derry Dell Court, Watkins
Avenue and Cook Lane Sanitary Sewer Reimbursement District No. 29 to
Dunn Construction, Inc.
City Engineer Duenas presented the staff report, which is on file with the City
Recorder. Staff recommended that the Local Contract Review Board, by
motion, reject the bid proposal submitted by JW Undergound, Inc. and
approve the contract award to Dunn Construction, Inc. City Engineer Duenas
explained that the bid from JW Underground was non-responsive and not
responsible because of some errors in the bid submitted.
Motion by Board Member Moore, seconded by Board Member Sherwood to
award the contract for the construction of Park Street, Derry Dell Court,
Watkins Avenue and Cook Lane Sanitary Sewer Reimbursement District No.
29 to Dunn Construction, Inc.
The motion passed by a unanimous vote of the Local Contract Review Board
present:
LCRB Chairman Griffith - Yes
Board Member Dirksen - Yes
Board Member Moore - Yes
Board Member Sherwood - Yes
Board Member Wilson - Yes
9.3 Reject Bid Proposals for the Construction of SW 100`' Avenue sz Murdock
Street Sanitary Reimbursement District No. 27
Tigard City Council Meeting Minutes - August 26, 2003 Page 12
City Engineer Duenas presented the staff report, which is on file with the City
Recorder. Staff recommended that the Local Contract Review Board, by
motion, reject all bid proposals for the construction of 100`" Avenue and
Murdock Street Sanitary Sewer District No. 27.
Motion by Board Member Dirksen, seconded by Board Member Sherwood to
reject all bid proposals for the construction of 100"' Avenue and Murdock
Street Sanitary Sewer District No. 27.
The motion passed by a unanimous vote of the Local Contract Review Board
present:
LCRB Chairman Griffith - Yes
Board Member Dirksen - Yes
Board Member Moore - Yes
Board Member Sherwood - Yes
Board Member Wilson - Yes
9.4 Award Bid for Five-Year Street Sweeping Contract to Great Western
Sweeping, Inc.
Assistant Public Works Director Koellermeir presented the staff report, which
is on file with the City Recorder. Staff recommended that the Local Contract
Review Board award the contract for street sweeping to Great Western
Sweeping, Inc.
There was discussion about notifying residents of the street sweeping schedule.
It was suggested that the schedule be posted on the City's web site.
Motion by Board Member Moore, seconded by Board Member Dirksen to
award the bid for a five-year street sweeping contract to Great Western
Sweeping, Inc.
The motion passed by a unanimous vote of the Local Contract Review Board
present:
LCRB Chairman Griffith - Yes
Board Member Dirksen - Yes
Board Member Moore - Yes
Board Member Sherwood - Yes
Board Member Wilson - Yes
Tigard City Council Meeting Minutes - August 26, 2003 Page 13
10. CONSIDER AMENDING THE TIGARD MUNICIPAL CODE (TMC) TO REPLACE
THE WORDS "CITY ADMINISTRATOR" TO "CITY MANAGER"
THROUGHOUT TMC TITLES 1-18
City Recorder Wheatley presented the staff report, which is on file with the City
Recorder. Staff recommended the Council approve the proposed ordinance to
update the Tigard Municipal Code so that the words "city administrator" would be
replaced with the words "city manager."
Motion by Councilor Moore, seconded by Councilor Sherwood, to adopt Ordinance
No. 03-08.
ORDINANCE NO. 03-08 — AN ORDINANCE UPDATING THE TIGARD
MUNICIPAL CODE (TMC) TO REPLACE THE WORDS "CITY
ADMINISTRATOR" WITH "CITY MANAGER" THROUGHOUT TMC TITLES 1-
18
The motion passed by a unanimous vote of Council present:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
11 . CONSIDER ECONOMIC DEVELOPMENT PROGRAM PARTICIPATION
City Manager Monahan reviewed this agenda item with Council. Staff has met with
representatives of the Regional Economic Development Partners to gain an
understanding of the purpose and activities of the Regional Partners. After brief
discussion, Council concurred with the staff recommendation for the City of Tigard to
accept an invitation to join the Regional Economic Development Partners as a
member. In order to join, Tigard needs to respond to the invitation and agree to pay
annual dues, presently structured at $5,000 per year for municipalities with a
population over 40,000. Council agreed to authorize this expenditure, which will be
allocated from the Long-Range Planning Community Development Department
budget.
12. COUNCIL LIAISON REPORTS - None
13. NON AGENDA ITEMS — None
The Business Meeting concluded at 10: 50 p.m.
Tigard City Council Meeting Minutes - August 26, 2003 Page 14
> CONTINUATION OF STUDY SESSION:
• EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 10:53
p.m. to discuss current and pending litigation under ORS 192.660(1 ) (h).
The Executive Session concluded at 11 :03 p.m.
> Tualatin River Bridge Information
City Manager Monahan reviewed with the City Council his August 20, 2003,
memo regarding the Pedestrian Bridge Cost allocation. Council discussed the
fact that matching shares among Tigard, Tualatin and Durham must be
allocated to accept Federal funding (grant). Council members indicated the
City Manager could negotiate with the other cities to determine Tigard's
allocation, favoring the third option outlined in the Manager's memo.
> City Manager's Review Completion — postponed
➢ Administrative Items
• Council discussed the small white house located on property near the new
library site. There could be potential, with renovation, for class rooms and
some outdoor uses compatible with the adjacent wetland areas. Council
agreed that the Manager could spend up to $5000 for a professional
opinion of the viability of renovation. (City Recorder's note: A fire on
August 28, 2003, at this house resulted in the structure being classified as
a "total loss.")
• Council members were asked if they would be available to participate in the
Tigard Blast Parade on September 13, 2003.
• Council briefly discussed the management of correspondence at the
meeting for hearing items or other items that are scheduled for Council
review. Council concurred that it would be acceptable to establish a cut-
off date prior to the applicable Council meeting for forwarding of the
correspondence and responses to the Council. After the cut-off date,
Council would receive the correspondence and staff would report any
updated information or give a verbal response to issues raised.
Tigard City Council Meeting Minutes - August 26, 2003 Page 15
15. ADJOURNMENT: 11: 21 p.m.
Catherine Wheatley, City Kecorder
Attest:
J
' Craig E. Dirksen, Council President
Date:
Aadm\cathNccm\2003\030828.dm
Tigard City Council Meeting Minutes - August 26, 2003 Page 16